011218 Friday Staff Report
City Manager’s Office
215 E. McKinney St., Denton, TX 76201 (940) 349-8307
OUR CORE VALUES
Integrity Fiscal Responsibility Transparency Outstanding Customer Service
MEMORANDUM
DATE: January 12, 2018
TO: The Honorable Mayor Watts and Council Members
FROM: Todd Hileman, City Manager
SUBJECT: Friday Staff Report
I. Council Schedule A. Meetings
1. City Council Closed Meeting on Tuesday, January 16, 2018 at 1:00 p.m.,
followed by a Work Session in the City Council Work Session Room.
2. Mobility Committee Meeting on Wednesday, January 17, 2018 at 11:30 a.m. in the City Council Work Session Room.
3. No Agenda Committee Meeting on Wednesday, January 17, 2018.
B. Upcoming Events
1. Embassy Suites/Denton Convention Center Grand Opening Celebration Thursday, January 18 at 5:00 p.m. located in Rayzor Ranch Town Center.
2. US Conference of Mayors, January 24-26, 2018, Washington, DC.
II. General Information & Status Update
A. City Offices Closed on Monday – City of Denton offices will be closed on this Monday, Jan. 15, in observance of the Martin Luther King, Jr. federal holiday. Please see attached press release which contains more information. Staff contact:
Jessica Rogers
B. MLK, Jr. Day Events – This year’s events will begin at 11 a.m. with a ribbon
cutting ceremony marking the inaugural flag football game at the new multipurpose / football field located in Fred Moore Park. Mr. Harold Jackson will
be recognized and presented with a plaque for his active participation and
commitment to the project. A rally will be held at 3 p.m. at the University of North
Texas (UNT) University Union followed by a march at 4:30 p.m. from the
University Union to the MLK Jr. Recreation Center. The celebration will continue
with a community program at 5 p.m. at the MLK Jr. Recreation Center. The full
schedule and program flyer are attached.
MLK Jr. Day Events, Monday, January 15, 2018:
11:00 a.m. Flag Football at Fred Moore Park Multipurpose / Football Field
3: 00 p.m. Rally at UNT Student Union
4:30 p.m. March begins at UNT to MLK Jr. Rec Center
5:00 p.m. Community meets at Fred Moore Park to continue to MLK Jr. Rec
Center for program
Staff contact: Laura Behrens
C. Employee Turnover – As requested by Council, please see attached two charts showing employee turnover for the 2017 calendar year by business unit, as well as a history of employee turnover by fiscal year. As shown, the total turnover rate in
calendar year 2017 was 13.59%.
Please note 40% of the 2017 attrition rate was experienced in the Solid Waste, Streets, Traffic, Wastewater, and Water departments. Without these areas, the annual turnover rate would be 8.11%. Realizing the challenges in recruiting and
retaining field service workers and heavy equipment operators, staff analyzed the
market and made pay adjustments to certain positions in August 2017 in an effort
to improve market competitiveness and employee retention. The Council was briefed on these changes through Informal Staff Report 2017-054 on August 4, 2017. Staff contact: Carla Romine
D. Special Event/Parade Permit Review – During Public Comments at the January 9
City Council meeting two citizens voiced concern about the parade permitting process for an event on January 20 known as the Women’s March Reunion on the Denton Square. Planners of this event initiated two separate permitting processes,
the first with Denton County on December 4, 2017, applying to hold the event on
County property on the courthouse (CHOS) grounds, which was approved by the
Commissioner’s Court on December 12. The permit submitted requested use of the CHOS lawn only and for the power to be turned on. According to County officials there was no discussion about closing streets or marching in the street and
the Police Department was not included in the permitting process or discussion.
The second process was the City parade permit application, received on January
2, 2018 by Lt. David Hildebrand. The application requested street closures of Elm, Hickory, Locust, and Oak, in the blocks surrounding the CHOS, to allow for
attendees to march on the streets around the courthouse. Lt. Hildebrand reviewed
the request, and after extensive discussions with other staff, denied the request for
public safety reasons, as well as a substantial interruption of the safe and orderly
movement of other traffic. Additionally, street closures, especially of major thoroughfares, require inclusion and approval of not only PD, but Fire, Streets,
City Traffic Engineer, and others. Also, an event of this size should go through an
event assessment and planning process rather than a parade permitting process. Lt.
Hildebrand had been in touch via email with the person submitting the application,
and notified them of the denial by return email on January 2, the same day he
received it.
The parade permit applicant responded on January 3, further explaining their event and asking a question about an appeal process. Lt. Hildebrand was confused about
the appeal process, having never been through one, and mistakenly informed the
applicant there was not one available. Sec. 25-205 of the Municipal Code of
ordinances does provide for an appeal to the City Council within three days of
denial of the application. Chief Howell has contacted Diana Leggett, an organizer and point of contact for the event, and explained the differences with the two
applications and how we can better communicate in the future and plan for a
smoother process. Per Council Member Briggs’ request, a Work Session
discussion of current policies and processes is planned for February 13, and PD,
CMO, and City Attorney’s Office will collaborate on suggestions and possible amendments to the ordinances. Staff contact: Chief Lee Howell
E. US Aviation Group Incentive Termination – In 2015, the City of Denton entered into a Chapter 380 economic development program grant agreement with US
Aviation Group, LLC, for the addition of new aviation training simulation
equipment and aircraft at its Denton Enterprise Airport Facility. The Chapter 380
agreement granted a three-year, 70 percent tax rebate on the increase in valuation attributable to the new simulation equipment and aircraft. Under the terms of the
agreement, the rebate is granted if the increase in the assessed real and business
personal property valuation is at least $5 million more than the 2014 base year
valuation by Dec. 31, 2016. According to Economic Development’s calculations
based on data from the Denton Central Appraisal District, US Aviation Group did not meet the required threshold to receive the incentive. The eligible 2014 base
year valuation was $7.7 million, and the eligible 2016 valuation was $9.6 million.
The result is an overall increase of $1.9 million. The agreement states that if the
increase is less than $5 million, the City shall have the right to terminate the grant.
Therefore, the tax rebate agreement is terminated; no payment has been or will be made to US Aviation Group. US Aviation Group has been notified. Staff contact:
Caroline Booth
F. Point in Time Count 2018 – On Thursday, January 25, 2018, the Denton County
Homeless Coalition will conducted its annual Point-In-Time (PIT) Homeless
Count. The Count, a requirement under federal law, helps communities and the
nation as a whole, identify and understand the extent and nature of homelessness,
changing trends in this area, and the measure of our success in ending homelessness. Results of the Count will be shared with the community in the
spring of 2018.
Three ways to help make everyone count:
VOLUNTEER – Conduct Surveys, Host a Donation Drive, Enter Survey Data & more. Register at: https://tinyurl.com/DentonCounts18
DONATE – For 2018, Incentives being requested are Bus passes and $5
Gas or Grocery Cards. Groups are encouraged to host drives to collect these items.
SPREAD THE WORD – Please share with everyone. Hang a flyer at your
place of work, school, house of worship, neighborhood cafe and anywhere
else you can think of. Share the news of the Count on social media, using #dentoncounts18. Download the flyer here or please see attached.
More information on the Point in Time Count is available on the Denton County
Homeless Coalition’s website https://endhomelessnessdenton.com. Staff contact:
Dani Shaw
G. 2018 Mayors Summer Youth Job Program – Recently, City staff has been working
with the United Way of Denton County to discuss the Mayor’s Summer Youth Job Program and key dates for 2018. The Mayor’s Summer Youth Jobs Program
strives to provide meaningful job experiences for local high school students and
recent high school graduates of Denton. Through the Program, participants have
access to job skills training, career development resources, mentorship
opportunities, and fulfilling work experience that will create opportunities for personal and professional advancement. The program has two components: the
City of Denton Program, administered by City staff, and the Community Business
Partner Program, administered by the United Way of Denton County.
In the City of Denton Program, participants are provided with 8 weeks of paid job experience in a City department. Last year there was a total of 20 participants who
had jobs at the Linda McNatt Animal Care and Adoption Center, Denton
Municipal Electric, Finance, Human Resources, Reprographics, Library, Parks,
Fire, and Community Improvement Services. Applications will be available on the
City Website from March 2 to April 6 and the program will run from June 11 to August 3.
In the Community Business Partner Program, participants are provided with 8
weeks of paid job experience through a local Denton business; United Way of
Denton County is currently recruiting businesses to participate. If you know a business that would be interested in becoming a Community Business Partner,
they can find more information at www.unitedwaydenton.org/summeryouthjobs
or attend an information session (details below).
Community Business Partner Information Session Wednesday, February 14th
1:00pm - 2:00pm
at United Way of Denton County
1314 Teasley Ln, Denton, TX 76205 Staff contact: Charlie Rosendahl
H. Christmas Tree Pick-Ups – At the Jan. 9 City Council meeting, Council Member
Briggs asked if staff could publicize information regarding Christmas tree disposal/recycling and pick-up. In 2017, City of Denton Recycles made a post on their Facebook page letting residents know how to properly dispose of trees
through curb-side pick-ups. Going forward, staff will publicize this information
on a variety of communication channels to ensure that residents are informed.
Some possible communication channels that could be used in the future include:
adding information on a feature box on the Solid Waste and Recycling landing
page on the City’s website that highlights special programs and events; sharing
Recycling’s social media posts on other City pages; and providing information direct to residents through the Citizen Connection and/or the Resident Update.
Staff contact: Jessica Rogers
I. Mockingbird Street Construction – With Phase I of the Mockingbird Lane street
construction project almost complete, work is scheduled to begin on Phase II of the project next week on January 16. The City’s contractor for this project, Lane
Construction Company, started work on October 16 on Phase I, which runs from
Audra St. to Newport St. The project includes complete resurfacing of the road
and subgrade, replacing damaged sidewalks and cubs/gutters, and upgraded ADA
ramps to current standards. Phase II will have the same scope of work from McKinney St. to Montclair St. Staff contact: Keith Gabbard
J. Wind River Sidewalks – Crews are scheduled to begin making sidewalk repairs in
the Wind River area beginning January 22. Weather conditions and scheduling
may impact plans, but work is expected to be complete in early April. Staff contact: Keith Gabbard
III. Attachments
A. Press Release – MLK, Jr. Day, City Offices Closed January 15 B. Schedule and Program Flyer for MLK, Jr. Day Events
C. Charts on Employee Turnover
D. 2018 Point in Time Count Flyer
IV. Informal Staff Reports
A. 108 N Locust Fire
B. Multi-Family Recycling
V. Council Information
A. Council Requests for Information B. Draft Agenda (for Sat., Jan. 27) C. Council Calendar
D. Future Council Items
E. Street Construction Report
FOR IMMEDIATE RELEASE
Jessica Rogers (940) 349-7531 Jessica.Rogers@cityofdenton.com
OUR CORE VALUES Integrity Fiscal Responsibility Transparency Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989
MLK, Jr. Closings - City Offices Closed January 15
DENTON, TX, Jan. 8, 2018 - City of Denton offices will be closed on Monday, Jan. 15, in
observance of the Martin Luther King, Jr. federal holiday. Libraries
All libraries will be closed on Monday, Jan. 15 and will resume regular hours on Tuesday, Jan.
16.
Parks and Recreation Denton Natatorium, Denia Rec Center, North Lakes Rec Center, Denton Civic Center, Denton
Senior Center, American Legion Hall, and Goldfield Tennis Center will be closed Monday,
Jan. 15.
MLK Jr. Rec Center will be closed to the public on Monday, Jan. 15, but will be open at 5 p.m. for the Martin Luther King Jr. Day Celebration event.
North Lakes Driving Range will be open regular business hours from 9 a.m. to 9 p.m.
Solid Waste and Recycling
There will be no curbside trash, recycling, or yard waste collection on Monday, Jan. 15. Collection will be delayed one day during the week.
The City of Denton Landfill at ECO-W.E.R.C.S will be open from 7 a.m. to noon on Jan.
15. Check www.dentonrecycles.com or your Residential Solid Waste & Recycling Service
Calendar for current schedule information.
Public Safety
Public safety personnel will be on duty during the holiday. The Denton Police Department can
be reached at their non-emergency number which is 940-349-8181, and in case of an emergency dial 911.
Utilities
Customer Service will be closed Jan. 15. To report a utility service emergency, call utilities dispatch at 940-349-7000.
2
Airport
Airport administrative offices will be closed Jan. 15. The air traffic control tower will be open from 6 a.m. to 10 p.m. and the airfield will remain open 24 hours per day.
On behalf of the City of Denton employees, have a safe and happy holiday.
###
Visit www.cityofdenton.com for more news and to stay updated.
2018 Martin Luther King, Jr. Day Program
“Freedom Comes From Within Us”
Master of Ceremony/Welcome Rev. Henry Felder
Galilee Baptist Church
Presentations of Color UNT R.O.T.C Color Guard
“Star Spangled Banner” American Legion Hall Choir
Pledge of Allegiance Lead by Master of Ceremony
Texas Pledge of Allegiance Lead by Master of Ceremony
Black National Anthem “Lift Every Voice”
Scripture Rev. Mason Rice
St. James A.M.E. Church
Prayer Rev. Curtis Hines
Pleasant Grove Baptist Church
Special Presentation
Musical Selection Total Witness Community Choir
Speaker of the Hour Rev. Henry Thomas
Hamilton Chapel Baptist Church
Special Presentations Cynthia Cox
Guest Performance Special Guest
History of Dr. King Alpha Phi Alpha Fraternity, Inc.
Eta Epsilon Chapter, UNT
Catherine Bell Tribute Award Sherry Lawson
Chair, Martin Luther King Jr. Advisory Board
Acknowledgement of Guests Keanna Stallings
MLK Recreation Coordinator
Benediction Charlie Lockhart
St. John Baptist Church
*Special Music by Soul Glo
*Dinner will be provided after the program has concluded.
*WE ASK ALL YOUNG ADULTS STAY BEHIND FOR A COMPETITION AND AWARD OPPURTUNITY
The Pledge of Allegiance to the Flag
"I pledge allegiance to the Flag of the United States of America, and to the
Republic for which it stands, one Nation under God, indivisible, with liberty and
justice for all."
Texas Pledge of Allegiance
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one
and indivisible."
“Lift Every Voice”-Negro National Anthem
Lift every voice and sing,
Till earth and heaven ring,
Ring with the harmonies of Liberty;
Let our rejoicing rise
High as the list’ning skies,
Let it resound loud as the rolling sea.
Sing a song full of the faith that the
dark past has taught us,
Sing a song full of the hope that the
present has brought us;
Facing the rising sun of our new day
begun,
Let us march on till victory is won.
Stony the road we trod,
Bitter the chast’ning rod,
Felt in the days when hope unborn had
died;
Yet with a steady beat,
Have not our weary feet
Come to the place for which our fathers
sighed?
We have come over a way that with
tears has been watered.
We have come, treading our path
through the blood of the slaughtered,
Out from the gloomy past,
Till now we stand at last
Where the white gleam of our bright
star is cast.
God of our weary years,
God of our silent tears,
Thou who hast brought us thus far on
the way;
Thou who hast by Thy might,
Led us into the light,
Keep us forever in the path, we pray.
Lest our feet stray from the places, our
God, where we met Thee,
Lest our hearts, drunk with the wine of
the world, we forget Thee;
Shadowed beneath Thy hand,
May we forever stand,
True to our God,
True to our native land.
Chart 1 - 2017 Calendar Year Turnover by Business Unit
HBU Name
Term/
Resigned Retired
Total
Turnover
Total
Headcount
%
Turnover
ACCOUNTING/BUDGET 1 1 2 21.5 9.30%
AIRPORT - OPERATIONS 1 1 2 5 40.00%
CABLE TV-ADMINISTRATION 1 0 1 3 33.33%
CITY MANAGER-ADMINISTRATION 4 1 5 16 31.25%
COMMUNITY IMPROVEMENT SVCS 1 1 2 11 18.18%
CUSTOMER SERVICE 8 1 9 40 22.50%
ELECTRIC 11 2 13 170 7.65%
ENGINEERING 3 1 4 31 12.90%
FACILITIES MGMT 0 1 1 16 6.25%
FIRE OPERATIONS 1 0 1 182 0.55%
FLEET SERVICES 2 0 2 20 10.00%
INTERNAL AUDIT 0 1 1 1 100.00%
LEGAL 2 3 5 12 41.67%
LIBRARY SERVICES 2 1 3 48 6.25%
MATERIALS MGMT - PURCHASING 0 1 1 17 5.88%
MUNICIPAL COURT 3 0 3 14.5 20.69%
PARKS AND RECREATION 13 2 15 79 18.99%
PLANNING/BUILDING INSPECTIONS 12 3 15 43 34.88%
POLICE/ANIMAL SVCS 17 5 22 243 9.05%
PUBLIC COMMUNICATIONS ADMIN 1 0 1 2 50.00%
SOLID WASTE* 22 6 28 112 25.00%
STREETS* 11 0 11 43 25.58%
TECHNOLGY SVCS 2 4 6 36 16.67%
TRAFFIC* 3 0 3 12 25.00%
WASTEWATER* 14 5 19 96 19.79%
WATER* 14 2 16 96.5 16.58%
COMMUNITY DEVELOPMENT 0 0 0 3 0.00%
ECONOMIC DEVELOPMENT 0 0 0 5.75 0.00%
FINANCE ADMIN 0 0 0 2 0.00%
GAS WELL 0 0 0 1 0.00%
HUMAN RESOURCES 0 0 0 19 0.00%
MUNICIPAL COURT JUDGE 0 0 0 2 0.00%
TRANSPORTATION 0 0 0 2 0.00%
2017 CALENDAR YEAR TURNOVER RATE 191 1405.25 13.59%
*Turnover in Solid Waste, Streets, Traffic, Wastewater, Water 77 359.5 21.42%
These areas account for 40% of employee turnover in 2017 40%
Chart 2 – History of Total Employee Turnover by Fiscal Year
FY
01/02
FY
02/03
FY
03/04
FY
04/05
FY
05/06
FY
06/07
FY
07/08
FY
08/09
FY
09/10
FY
10/11
FY
11/12
FY
12/13
FY
13/14
FY
14/15
FY
15/16
FY
16/17
Turnover 10.28%9.32%10.25%13.03%12.30%10.77%9.47%5.15%6.65%7.27%9.67%7.38%9.69%10.12%9.07%13.06%
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
Turnover by Fiscal Year
Excludes Temp/Seasonal Employees
WHAT is the Point-In-Time Count?
HOW can you help?
WHAT is the Point-In-Time Count?
The Point-In-Time Count is an annual census of people
experiencing literal homelessness, and it helps our
community identify and understand the extent and nature of
homelessness. Data from the count allows us to apply for
funding and advocate for increased resources
in our community.b
The Denton County Homeless Coalition needs
VOLUNTEERS to conduct surveys 1/25/18, and small
INCENTIVES to encourage people experiencing
homelessness to respond to our survey. We are collecting
$5 gas or grocery gift cards and bus passes between now
and January to assist with our efforts.
Volunteerhttps://tinyurl.com/DentonCounts2018
Donations may be brought to the United Way of Denton County
(1314 Teasley Lane, Denton, TX 76201) Mon-Fri - 8am-5pm
Donate $5 Gift CardsWalmart, Kroger, WinCo Foods,
Target, RaceTrac, or QuikTrip, bor Fast Food Restaurants
Date: January 12, 2018 Report No. 2018-005
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Update on the December 26, 2017, fire at 108 N. Locust and affected adjoining businesses
EXECUTIVE SUMMARY: On Tuesday, December 26, a fire broke out at 108 N. Locust (The Downtown Mini Mall).
Firefighters responded around 3 a.m. Five other fire departments were called in to help (Lake Cities,
Flower Mound, Highland Village, Aubrey, and Lewisville) as the fire escalated.
Economic Development and other City staff were on hand the morning of the fire to talk to
building owners, merchants and residents. Since then, the following steps have been taken by
staff:
Compile a list of businesses, building owners and residents, with names, emails, and
phone numbers, for the fire department
Compile a list of City services that the fire victims might find helpful, with direct lines.
City Staff was given the list, so they could identify them and expedite their requests.
The National Trust for Historic Preservation and Preservation Texas were contacted for
information on emergency grants. Two grant applications have been submitted for 108
N. Locust.
The Texas Main Street Center architect was contacted, we sent photos and she compiling
scenarios and estimated costs for 108 N. Locust. As a certified Main Street City, we can
offer this to downtown building owners at no cost to them.
The Courthouse on the Square took on a large amount of smoke and soot, which has been
remediated. County employees were back in their offices on January 9. The Museum
will be closed for several months, as all the artifacts must be unpacked, examined,
cleaned and repacked by preservation specialists.
Staff remains in contact with the affected businesses and residents through emails, phone
calls, and texts.
Businesses that remain closed are: Downtown Mini Mall, Jupiter House, La Di Da, and
Shop the Barn.
Since the fire, there has been a partial closure of Austin Street to provide adequate safety
clearances for the rear wall. In addition, the sidewalk and a portion of Locust Street is
also fenced off due to safety concerns in the front of the building.
Date: January 12, 2018 Report No. 2018-005
CONCLUSION:
City Staff has been informed that the owners of the Mini Mall are seeking price quotes from a
structural engineer to determine the structural integrity of the rear and front façades.
Staff also has been told by the Mini Mall owners that they will be selecting a structural engineer
soon. Once the engineering firm is secured, Building Inspection staff will be on standby to
discuss what options the engineer will be recommending to structurally secure both façades and
determine a plan to move forward. In the meantime, it is recommended that the security fencing
on Austin and Locust remain in place. Also because of safety concerns due to the uncertainty of
the structural integrity of the entire structure, there has been little to no activity on the cleanup of
contents inside of the burned location.
City staff will continue to assist affected parties until all issues regarding the fire have been
resolved.
STAFF CONTACT: Julie Glover
940-349-7732
julie.glover@cityofdenton.com
Date: January 12, 2018 Report No. 2018-006
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT:
Report providing an update on multifamily recycling and direction received from the Committee on the
Environment
BACKGROUND:
During the October 17, 2017 City Council meeting, the Council requested a work session report on
recycling for commercial and multi-family properties. This topic was later referred to the City Council
Committee on the Environment (COE) for discussion and direction.
On November 6, 2017, Solid Waste and Sustainability staff provided the COE with a proposed strategy
to improve voluntary recycling participation among multi-family properties. Shortly thereafter,
Council members received numerous citizen letters regarding requests to implement and/or improve
multifamily recycling, composting, and construction material diversion. An informal staff report
provided to Council on November 22, 2017 acknowledged that these letters were likely the result of a
campaign organized by volunteers and/or employees for Texas Campaign for the Environment.
On January 8, 2018, staff provided the COE with an update on efforts to improve multi-family
recycling. The presentation (attached) provides an overview of a new targeted marketing effort that
Solid Waste and Sustainability staff will be implementing in the coming weeks. In addition, staff
requested the COE’s direction on the possible procurement of consultative services to study a
mandatory recycling ordinance, financial incentives, and other efforts to improve recycling adoption.
The COE elected not to pursue this recommendation and directed staff to bring the topic back to the
committee following the conclusion of a Solid Waste rate study. That study is currently being solicited,
and an agreement will be presented to the PUB and Council for approval in the coming weeks.
In the weeks ahead, staff will implement the outreach efforts agreed upon with the COE. Following the
rate review, staff will revisit multi-family recycling with the committee and receive their direction
regarding further action.
ATTACHMENT(S):
Multifamily recycling presentation
STAFF CONTACT:
Ethan Cox, Director of Solid Waste (940) 349-7421
Ethan.Cox@cityofdenton.com
Solid Waste DepartmentJan. 8, 2018Recycling Update
BackgroundPrevious DiscussionsMarch 6, 2017 – Discussion on commercial & multifamily recyclingMay 19, 2017 – Strategies to increase multi-family recyclingSeptember 11, 2017 – Policy overviewNovember 6, 2017 – Strategy for outreach & improved voluntary participation
Key Terms & Key Players
Outcomes & ImpactsEnvironmental Impacts•Soil/Groundwater•Reduced Vegetation•Air Quality•Landfill Gas•Vehicle Emissions•Dust•Unpleasant OdorsSustainability Factors•Land Use/Airspace•Use of Resources•Reduce •Recycle•Reuse
Current EffortsOperational Approach – Began late 2016468 total Multi-Family complexes194 voluntarily participating64 added in FY 201741.5% participation rateStrategic Effort – FY 2018 and beyond Data collection/analysisTargeted approachPartner with Sustainability for outreach/education
New EffortTarget MarketingIdentify prospects based on size, location, waste profile, etc.Cold call to determine needs/interestSite assessment & customize solutionsFinal proposal & “close the sale”Education & training for owners, staff, & tenantsAccount management & performance monitoringObjective– Increase accessibility and maintain high quality participation
Future StepsFinancial Incentives for RecyclingCost of Service RFP – Rate AnalysisOperational Review of Collection & Diversion ProcessesOutside Consultant for Additional AnalysisMandatory Recycling – Implications & RoadmapRecommendations to Improve Existing ProgramsAnalysis of Potential Programs
QuestionsStaff Contacts: Ethan Cox & Katherine Barnett
Revision Date 1/12/18 Council Requests for Information Request Request Date Staff Responsible Status 1. Information on cost determination for curb rate vs drop-off rate at landfill 6/5/17 Cox A consultant for the staffing & operational analysis will be selected in the next couple weeks, with the goal to complete the analysis by late Feb. An RFP for a cost of service study is being prepared; the project is expected to last a few months into spring 2018. 2. Discussion of development code criteria for width of streets 6/6/17 Canizares Amendments to Transportation criteria manual are in process. Planned to be presented in February. 3. Survey and report of how other municipalities and school districts fund their School Resource Officers, as well as analysis of calls to school and efficiency 7/25/17 Howell A consultant has been hired to conduct an efficiency analysis of the Aquatics Center. A proposal has been sent to Spt. Wilson for DISD to increase SRO funding. 4. Info on landfill SUP requirement and a plan to replace or minimize trees that will be removed 8/15/17 Cox Update to Council planned for Feb. 20. 5. Work session on process for when a use category is not clearly defined in the DDC (incl. appeals process and communications to surrounding properties) 9/19/17 McDonald/Leal A work session is tentatively planned for Feb. 2018. 6. Work session on recycling for commercial and multi-family properties 10/17/17 Cox An ISR is included in the Friday Jan. 12 report. 7. Work session on public restrooms and/or first aid station on the Square 10/17/17 Rosendahl A work session is tentatively planned for Feb. 13. 8. Work session on the Public Improvement District ordinance 11/7/17 Langley/Booth A work session for Econ. Dev. is planned for Jan. 16. 9. Work session on homelessness / tent city research 11/7/17 Kuechler/Shaw A work session is planned for Feb. 13. 10. Review or Update of Park Master Plan 12/5/17 Langley An ISR is expected to be included in the Friday, Jan. 19 report. 11. Work session on HOT funds (overview of the committee, process, and policies) 1/9/18 Puente A work session is planned for Feb. 27. 12. Update on signage policies for parks and athletic fields 1/9/18 Langley A work session is planned for Feb. 5 luncheon. 13. Update on cultural district 1/9/18 Booth A work session is planned for Feb. 27.
Request Request Date Staff Responsible Status 14. Work session on special events/parades and permitting processes required 1/9/18 Howell/Kuechler A brief update is included in the Friday Jan. 12 report, and a work session is planned for Feb. 13. 15. Creation of a committee for pesticides management 1/9/18 Behrens A work session is planned for Feb. 6. 16. Put special waste pick-up info on the website (Christmas tree pick-up dates or any others) 1/9/18 Kuechler An update is included in the Friday Jan. 12 report. 17. Red Light Cameras - Inquiry if one second could be added to yellow light time duration 1/9/18 Howell/Deskmukh
City Council
City of Denton
Meeting Agenda
City Hall
215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
Work Session Room9:00 AMSaturday, January 27, 2018
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Special Called Work Session on Saturday, January 27, 2018 at 9:00 a.m. in the Council Work Session Room
at City Hall, 215 E. McKinney Street, Denton, Texas at which the following item will be considered:
1. Work Session Reports
Receive a report, hold a discussion, and give staff direction regarding the development of
an ethics ordinance including, but not limited to, a discussion on conflicts of interest, gifts,
honoraria, travel, meals, entertainment, outside employment, representation of others, and
improper influence from attorney Alan Bojorquez.
ID 18-099A.
NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting
agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by
law.
C E R T I F I C A T E
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas, on the ________day of ___________________, 2018 at ________o'clock (a.m.) (p.m.)
__________________________________________
CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE
SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48
HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY
SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE
DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN
BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE.
Page 1 Printed on 1/11/2018
1/11/2018 12:07 PM
January 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
No Council Luncheon
New Year’s Day -
City Holiday
2
No Council Meeting
3
5:30pm Traffic Safety
Commission
4
4 p.m. Public Art
Committee
5
9:00 am Special
Called Closed Mtg
6
7 8
9:00am Public Utilities Board
12:00pm Committee on the
Environment
5:30pm HLC Park Board 6 pm
9
2:00 pm CC Work Session
6:30 pm CC Regular
Session
10
11:00am EDP Board
5:00pm P&Z Work
Session
6:30pm P&Z Regular
Session
11 12 13
14 15
MLK Day -
City Holiday
16
1:00 pm CC Meeting 17
11:30am Mobility Committee Meeting
18 19 20
21 22
6:00pm Public Utilities Board
23
Canceled 4th Tuesday Session
24
5:00pm P&Z Work
Session 6:30pm P&Z Regular
Session
25 26 27
9:00 am Council
Meeting
28 29 30
No Council Meeting 31
1/11/2018 12:07 PM
February 2018
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
4 p.m. Public Art
Committee
2 3
4 511:30 am Council
Luncheon 1:30pm Committee on
the Environment
5:30pm Traffic Safety
Commission
Park Board 6 pm
6
2:00 pm CC Work Session
6:30 pm CC Regular
Session
7
5:00pm P&Z Work
Session 6:30pm P&Z Regular
Session
8 9 10
11 12
9:00am Public Utilities Board
13
2:00 pm 2nd Tuesday Session
14
11:00am EDP Board
15
2018 State of the
City Event 6pm -8:30pm
16 17
18 19 20
2:00 pm CC Work Session
6:30 pm CC Regular
Session
21
5:00pm P&Z Work
Session 6:30pm P&Z Regular
Session
22 23 24
25 26
6:00pm Public Utilities Board
27
2:00 pm 4th Tuesday Session
28
CA-Consent Agenda IC-Individual Consideration WS-Work Session
CM-Closed Meeting PH-Public Hearing
1/12/18 FUTURE CITY COUNCIL ITEMS
Note: This is a working draft of pending Council items and is subject to change without notice.
Meeting Date Deadlines Item
January 23 – No Meeting
January 27 – Saturday – 9:00 a.m. Work Session on Ethics Ordinance
January 30 – No Meeting
February 5 – Luncheon Captions – January 22
Backup – February 1
February 6 – Work/Regular Session Captions – January 22 Backup – February 2 WS – Ethics Ordinance WS – City Facilities Master Plan WS – Bike Share
WS – Landfill Substation
February 13 – 2nd Tuesday Session Captions – January 29 Backup – February 9 WS - Pre-qualified Engineering and Consultant Services
February 20 – Work/Regular Session Captions – February 5
Backup – February 16
WS – Ethics Ordinance
WS - Landfill SUP requirements
CA - award contracts for Pre-qualified Engineering and Consultant
Services
February 27 – 4th Tuesday Session Captions – February 12
Backup – February 23
March 5 – Luncheon Captions – February 19
Backup – March 1
March 6 – Work/Regular Session Captions – February 19 Backup = March 2 WS – Ethics Ordinance
March 13 – No Meeting NLC, Washington DC 3/11-3/14 | Spring Break 3/12-3/16
March 20 – Work/Regular Session Captions – March 5
Backup – March 16
WS – Ethics Ordinance
March 27 – 4th Tuesday Session Captions – March 12
Backup – March 23
April 2 – Luncheon Captions – March 19 Backup – March 29
April 3 – Work/Regular Session Captions – March 19 Backup – March 30
April 10 – 2nd Tuesday Session Captions – March 26 Backup – April 6
April 17 – Work/Regular Session Captions – April 2 Backup – April 13
CA-Consent Agenda IC-Individual Consideration WS-Work Session
CM-Closed Meeting PH-Public Hearing
Meeting Date Deadlines Item
April 24 – 4th Tuesday Session Captions – April 9 Backup – April 20
May 1 – Work/Regular Session Captions – April 16 Backup – April 27
May 7 – Luncheon Captions – April 23
Backup – May 3
May 8 – 2nd Tuesday Session Captions – April 23
Backup – May 4
May 15 – Election Meeting Captions – April 30
Backup – May 11 Installation of CC Members Only
May 22 – Work/Regular Session Captions – May 7 Backup – May 18
May 29 – No Meeting Memorial Day holiday observed- City Offices closed 5/28
June 4 – Luncheon Captions – May 21
Backup – May 31
June 5 – Work/Regular Session Captions – May 21
Backup – June 1
June 12 – 2nd Tuesday Session Captions – May 25 Backup – June 8 USCM, Boston, 6/8-6/11
June 19 – Work/Regular Session Captions – June 4 Backup – June 15 TCMA, Galveston, 6/21-24
June 26 – 4th Tuesday Session Captions – June 11 Backup – June 22
July 2 – No Luncheon
July 3 – No Meeting July 4th holiday observed – City Offices closed
July 10 – No Meeting
July 17 – Work/Regular Session Captions – July 2
Backup – July 13
July 24 – 4th Tuesday Session Captions – July 9 Backup July 20
July 31 – No Meeting
August 2 – Budget Workshop Captions – July 16
Backup – July 27
August 6 – Luncheon Captions – July 23
Backup – August 2
August 7 – Work/Regular Session Captions – July 23 Backup – August 3
CA-Consent Agenda IC-Individual Consideration WS-Work Session
CM-Closed Meeting PH-Public Hearing
Meeting Date Deadlines Item
August 14 – 2nd Tuesday Session Captions – July 30 Backup – August 10
August 21 – Work/Regular Session Captions – August 6 Backup – August 17
August 28 – 4th Tuesday Session Captions – August 13
Backup – August 24
September 3 – No Luncheon Labor Day holiday
September 4 – No Meeting
September 11–Special Called Work/Regular
Session
Captions – August 27
Backup – September 7
September 18 – Work/Regular Session Captions – August 31
Backup – September 14
September 25 – 4th Tuesday Session Captions – September 10 Backup – September 21
October 1 – Luncheon Captions – September 17 Backup – September 27
October 2 – No Meeting National Night Out
October 9 – 2nd Tuesday Meeting Captions – September 24
Backup – October 5
TML, Fort Worth, 10/9-10/12
October 16 – Work/Regular Session Captions – October 1
Backup – October 12
October 23 – 4th Tuesday Session Captions – October 8 Backup – October 19
October 30 – No Meeting
November 5 – Luncheon Captions – October 22
Backup – November 1
November 6 – Work/Regular Session Captions – October 22
Backup – November 2
NLC, Los Angeles, 11/7-11/10
November 13 – 2nd Tuesday Session Captions – October 29 Backup – November 9
November 20 – No Meeting Thanksgiving Holiday observed–City Offices Closed 11/22-23
November 27 – 4th Tuesday Session Captions – November 12
Backup – November 21 Tentative-Based on Need
December 3 – Luncheon Captions – November 19
Backup – November 29
December 4 – Work/Regular Session Captions – November 19 Backup – November 30
CA-Consent Agenda IC-Individual Consideration WS-Work Session
CM-Closed Meeting PH-Public Hearing
Meeting Date Deadlines Item
December 11 – 2nd Tuesday Session Captions – November 26 Backup – December 7
December 18 – Work/Regular Session Captions – December 3 Backup – December 14 Tentative-Based on Need
December 25 – No Meeting Christmas Holiday observed City Offices Closed 12/24-25
Construction Projects Report Starting Jan 15-21, 2018
Road Closures
Lane Closures
Street / Intersection Detour
Routes
Proposed Date
of
Construction
Proposed
Date of
Completion
Brief Description of Construction Contact
Department Letters Door
Hangers
Message
Boards
Public
Meeting
UPCOMING PROJECTS
Canterbury
Hollyhill to I-35 still in design tbd Drainage Engineering
Fulton tbd tbd Water/WW/Streets WW/Wtr/Streets
Hettie tbd tbd Water/ Waste Water/ Streets WW/Wtr/Streets
Hinkle to be bid tbd Possibly bundling with Windsor,
Wtr/WW/Streets/Drainage WW/Wtr/Streets
Holiday Park Phase 2 yes tbd tbd
Water Main Construction
Manhattan, Sierra, & Laguna
Yellowstone to Sherman
Water
11/16/17 P
Malone yes Summer 2018 tbd Water Main Construction
Crescent to Westminster Water
Street / Intersection Detour
Routes
Proposed Date
of
Construction
Proposed
Date of
Completion
Brief Description of Construction Contact
Department Letters Door
Hangers
Message
Boards
Public
Meeting
Mimosa yes Jan 2, 2018 Feb 23, 2018 Street Reconstruction
N Carroll to Bolivar Streets
12/13/17
PEC 4 - Engineering still in design tbd Engineering Project
Installing Underground Box Culvert Engineering
Smith-Johnson Summer 2018 tbd Large Project:
Drainage/ Streets/Wtr/WW Engineering
Thomas tbd tbd Water/WW/Streets WW/Wtr/Streets
Wayne tbd tbd Water/ WW/Streets WW/Wtr/Streets
Windsor- Engineering tbd tbd Possibly bundling with Hinkle
Wtr/WW/Streets/Drainage WW/Wtr/Streets
RESIDENTIAL CURRENT PROJECTS
Ave A no Jan 12, 2018 Jan 31, 2018 Private Development
Eagle Dr to Maple Engineering
Ave G yes Dec 18, 2017 Jan 19, 2018 Electric Construction
Oak St to Hickory St Engineering
Congress yes Jan 8, 2018 Feb 28, 2018 Electric Construction
Denton to N Carroll Engineering
Gaelic Ct no Nov 27, 2017 Jan 19, 2018 Street Reconstruction
Glengary Way to Western dead end Streets
11/13/17 P
Street / Intersection Detour
Routes
Proposed Date
of
Construction
Proposed
Date of
Completion
Brief Description of Construction Contact
Department Letters Door
Hangers
Message
Boards
Public
Meeting
Gober no Jan 16, 2018 Jan 29, 2018 Mill/Overlay
Linden Dr to Cordell St Streets
Heron Pond no Jan 2, 2018 Feb 9, 2018 Concrete Street Panel Repairs
Sun Ray Dr to Marsh Rail Dr Streets
12/18/17
Holiday Park Phase 2 yes Nov 10-17 Dec 1, 2018 Wastewater Main Construction
Manhattan to Kings Row Wastewater
11/16/17 P
Kings Row no Aug 7, 2017 Jan 31, 2018 Curb and Gutter/Drive Approaches
WB Right Ln Wellington and Sherman Engineering
Lattimore no Oct 9, 2017 Feb 5, 2018 Street Reconstruction
Audra to Dead End Streets
9/22/17 P
Londonderry yes Dec 22, 2017 Mar 15, 2018 Wastewater Main Construction
Teasley to Westminster Wastewater
10/16/17 P
Londonderry yes Feb 1, 2018 Mar 1, 2018 Drainage Improvements Drainage
10/16/17 P
Lookout no Feb 12, 2018 Feb 28, 2018 Sidewalk Repair
Windsor to Westward Streets
Lovell no Jan 24, 2018 Feb 9, 2018 Mill/Overlay
Scripture to Egan Streets
Mockingbird yes Oct 23, 2017 Feb 4, 2018 Street Reconstruction
Audra to Newport Streets
10/10/17 P P 18-Oct
Mockingbird yes Oct 23, 2017 Feb 20, 2018 Street Reconstruction
Mckinney to Paisley Streets
10/10/17 P P 18-Oct
Street / Intersection Detour
Routes
Proposed Date
of
Construction
Proposed
Date of
Completion
Brief Description of Construction Contact
Department Letters Door
Hangers
Message
Boards
Public
Meeting
Montecito no Dec 27, 2017 Jan 26, 2018 Sidewalk Repair
Hazelwood to Mirror Rock Streets
Oak Park no Oct 9, 2017 Feb 5, 2018 Street Reconstruction
Oaktree to Oak Valley Streets
9/22/17
Oaktree no Oct 9, 2017 Feb 5, 2018 Street Reconstruction
Audra to Lattimore Streets 9/22/17
Overlook no Oct 2, 2017 Jan 19, 2018 Sidewalk and Panel Repairs
Windsor to Westward Streets
Paisley yes Dec 20, 2017 Feb 16, 2018 Water Main Construction
Frame to Ruddell Water
Panhandle no Dec 4, 2017 Jan 26, 2018 Mill Overlay
Bonie Brae to Ector Streets
11/27/17
Sagebrush Jan 2, 2018 tbd Water/WW/Streets
Water is almost complete Wtr/WW/Streets
Stanley yes Nov 6, 2017 Jan 26, 2018 Mill Overlay/Curb and Gutter Work
Panhandle to Emery Streets
10/26/17
Vanderbuilt no Dec 27, 2017 Jan 26, 2018 Curb and Gutter Repair
Bowling Green to Vanderbilt Ct Streets
12/18/17
Westward no Jan 2, 2018 Feb 9, 2018 Street Panel Repair
Lookout to Southway Streets
12/18/17
Whispering Oaks no Oct 9, 2017 Feb 5, 2018 Street Reconstruction
Oak Valley to Oak Park Streets
9/22/17
Street / Intersection Detour
Routes
Proposed Date
of
Construction
Proposed
Date of
Completion
Brief Description of Construction Contact
Department Letters Door
Hangers
Message
Boards
Public
Meeting
Windriver no Jan 22, 2018 Mar 30, 2018 Sidewalk Repairs
Loon Lake to Teasley Ln Streets
MAJOR ROADS CURRENT PROJECTS
Bonnie Brae no Jul 1, 2017 Jul 31, 2019 Street Widening Engineering
Gayla yes Jan 4, 2018 Jan 19, 2018 Water and WW Crossing Construction
Mayhill Rd to Bridges St Engineering
McKinney no Nov 14, 2017 Apr 29, 2018 Reconstruct Old Central Parking Lot
Bolivar to Cedar Engineering
Mayhill no Sep 1, 2017 Feb 28, 2020 Street Widening Project Engineering
Riney yes Sep 29, 2017 Jul 29, 2018 Road Removal and Replacement
N Elm to Solona Engineering
Ryan Rd WB yes Dec 11, 2017 Jan 26, 2018 Street Construction
FM1830 to Forrestridge Streets
12/6/17
Note: This provides an Estimate of work to be done the next two weeks. Weather, equipment breakdowns, or other unforeseen problems could cause this schedule to change.
Drainage 349-7116 / Water Distribution 349-7181 / Wastewater 349-8489 / Traffic 349-7342 / Streets 349-7160, streets@cityofdenton.com
Engineering 349-8910, engineering@cityofdenton.com / TX DOT 387-1414, romulo.bahamon@txdot.gov / Denton County 349-3420
Street / Intersection Detour
Routes
Proposed Date
of
Construction
Proposed
Date of
Completion
Brief Description of Construction Contact
Department Letters Door
Hangers
Message
Boards
Public
Meeting
COMPLETED PROJECTS
Bonnie Brae no Jan 1, 2018 Jan 12, 2018 Curb and Gutter Repair
US380 to 1/2 mile N of US380 Engineering
Emerson no Dec 27, 2017 Jan 26, 2018 Curb and Gutter Repairs
Rockwood Ln to Locksley Ln Streets
12/18/17
Golden Rod yes Dec 4, 2017 Jan 5, 2018 Panel/Sidewalk Repair
Cattail to Heron Pond Streets
11/16/17 P
Linden yes Dec 4, 2017 Dec 22, 2017 Curb and Gutter Repair
Ponder to Bryan Streets
11/29/17 P
Paisley yes Oct 2, 2017 Dec 29, 2017 Wastewater Main Construction
Frame to Ruddell Wastewater