2018-063 City Sponsorships Q1-Q2 2018Date: May 25, 2018 Report No. 2018-063
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Report of the City’s sponsorship funding in the first two quarters of fiscal year 2017-2018.
EXECUTIVE SUMMARY:
The City provides sponsorships for non-profit and civic-minded programs and organizations in
order to further charitable causes or public interest.
City Council has approved three departmental sponsorship resolutions in fiscal year 2017-2018:
Resolution R2017-050 passed November 14, 2017 providing guidelines and setting a budget
of $50,000 for DME’s sponsorships (Exhibit 2).
Resolution 18-095 passed February 6, 2018 providing guidelines and setting a budget of
$22,060 for Solid Waste sponsorships and $8,000 for Watershed Protection sponsorships
(Exhibit 3).
Resolution 18-224 passed February 20, 2018 providing guidelines and setting a budget of
$7,500 for Economic Development’s sponsorships (Exhibit 4).
Minimum qualifications for an organization to be considered for sponsorship:
Registered as tax-exempt under section 50l(c) (3) of the Internal Revenue Code;
Must not discriminate on the basis of race, color, religion, national origin, age, or sexual
orientation or gender identity, citizenship, familial status, disability status, or veteran status;
Must further a charitable cause or public interest; and
Recognize the City and DME, Solid Waste, Watershed Protection, or Economic Development
at the event and/or through marketing materials.
Sponsorship allocation guidelines for DME, Solid Waste, and Watershed Protection (Economic
Development does not have these guidelines in their resolution):
Sponsorship funds will not be provided to other City departments (i.e., Parks or Solid Waste)
that receive funding elsewhere from the City;
Amounts less than $2,500 can be approved by the City Manager, or his designee;
Amounts of $2,500 or more must be recommended by the Public Utilities Board (“PUB”) to
City Council; and
Any additional amounts sought by an organization that previously received funding under the
$2,500 administrative threshold must be recommended by the PUB to Council for approval.
Date: May 25, 2018 Report No. 2018-063
Through the second quarter of fiscal year 2017-2018, a total of $33,465 in departmental
sponsorships have been funded (shown below). This does not include in-kind services provided by
City departments for community events.
Organization Event Department Amount
Keep Denton Beautiful, Inc. Annual Sponsorship Solid Waste $10,000
Keep Denton Beautiful, Inc. Various Annual Programs Denton Municipal Electric $11,500
Texas Filmmakers Corp Thin Line Festival Denton Municipal Electric $5,000
Denton Community Market
Denton Community
Market Denton Municipal Electric $2,000
Denton Holiday Lighting
Festival Holiday Lighting Festival Denton Municipal Electric $2,000
African American
Scholarship Foundation Denton Black Film Festival Denton Municipal Electric $1,500
Denton Chamber of
Commerce Annual Banquet Economic Development $625
Denton Black Chamber of
Commerce Annual Banquet Economic Development $440
North Central Texas
College Starlight Gala Economic Development $400
Total $33,465
The Hotel Occupancy Tax (HOT) Funds Committee has recommended that they approve future
sponsorship requests. The specifics of this recommendation will be presented to Council in June.
ATTACHMENT(S):
Exhibit 1: Resolution R2017-050; DME sponsorships
Exhibit 2: Resolution 18-095; Solid Waste & Watershed Protection sponsorships
Exhibit 3: Resolution 18-224; Economic Development sponsorships
STAFF CONTACT:
Cassey Ogden, Director of Procurement & Compliance
940-349-7195
RESOLUTION NO. 82017-050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS
REGARDING THE DENTON MUNICIPAL ELECTRIC SPONSORSHIP PROGRAM.
WHEREAS, Denton Municipal Electric ("DME") has budgeted $50,000 this fiscal year for
sponsorships of non-profit and civic -minded programs and organizations which further a charitable
cause or public interest;
WHEREAS, DME intends to budget funds in future budgets for sponsorships;
WHEREAS, it is the purpose of this resolution to set forth guidelines on how these
sponsorship funds will be allocated;
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTIONw 1. The recitals which are set forth in the preamble of this Resolution are
incorporated herein and are made a part of this Resolution for all purposes.
SECTION 2. All organizations requesting funds from DME's sponsorship program must
meet these minimum criteria:
A. Be registered as tax-exempt under section 501(c) (3) of the Internal Revenue Code;
B. Must not discriminate on the basis of race, color, religion, national origin, age, or
sexual orientation or gender identity, citizenship, familial status, disability status, or veteran status;
C. Must further a charitable cause or public interest; and
D. Recognize the City and DME at the event and/or through marketing materials.
S1 C,TION 3, Sponsorship funds will not be provided to other City departments (i.e., Parks
or Solid Waste) that receive funding elsewhere from the City;
SECTIONIO . Approval of amounts being sought less than $2,500 may be approved by the
City Manager, or his designee, and approval of amounts of $2,500 or more must be recommended
by the City's Public Utilities Board ("PUB") to the City Council for approval. Any additional
amounts sought by an organizations that has previously received funding under the $2,500
administrative threshold must be recommended by the PUB to the City Council for approval.
1 ^ "' "101' . DME will provide both the PUB and the City Council quarterly reports
describing what organizations have applied for funds from the sponsorship program, including the
charitable cause or public interest for which the funds will be used, what organizations have received
funds from the sponsorship program, and the remaining balance of the sponsorship program;
SlECTION 6,. This resolution shall take effect immediately from and after its adoption.
PASSED AND APPROVED this the __4day of....s 2017.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
Lot",
Al"ll""ELSAIS TO LEGAL FORM:
NAR N LEAL, INTERIM CITY ATTORNEY
Page 2
RESOLUTION NO. 18-095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS
REGARDING THE SOLID WASTE AND WATERSHED PROGRAM.
WHEREAS, this fiscal year Solid Waste has budgeted $22,060 and Watershed Protection
has budgeted $8,000 for sponsorships of non-profit and civic-minded programs and organizations
which further a charitable cause or public interest;
WHEREAS, Solid Waste and Watershed Protection intend to budget funds in future budgets
for sponsorships;
WHEREAS, it is the purpose of this resolution to set forth guidelines on how these
sponsorship funds will be allocated;
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION 1. The recitals which are set forth in the preamble of this Resolution are
incorporated herein and are made a part of this Resolution for all purposes.
7,l ww. All organizations requesting funds from either the Solid Waste or Watershed
Protection sponsorship programs must meet these minimum criteria:
A. Be registered as tax-exempt under section 501(c) (3) of the Internal Revenue Code;
B. Must not discriminate on the basis of race, color, religion, national origin, age, or
sexual orientation or gender identity, citizenship, familial status, disability status, or veteran status;
C. Must further a charitable cause or public interest; and
D. Recognize the City and Solid Waste and Watershed Protection at the event and/or
through marketing materials.
1;''
N4T)
M3, Sponsorship funds will not be provided to other City departments (i.e., Parks
or Denton Municipal Electric) that receive funding elsewhere from the City;
1 ("f"T(,,T . Approval of amounts being sought less than $2,500 may be approved by the
City Manager, or his designee, and approval of amounts of $2,500 or more must be recommended
by the City's Public Utilities Board ("PUB") to the City Council for approval. Any additional
amounts sought by an organizations that has previously received funding under the $2,500
administrative threshold must be recommended by the PUB to the City Council for approval.
SECTION 5. Solid Waste and Watershed Protection will provide both the PUB and the City
Council quarterly reports describing what organizations have applied for funds from the sponsorship
program, including the charitable cause or public interest for which the funds will be used, what
organizations have received funds from the sponsorship program, and the remaining balance of the
sponsorship program;
SECTION 6. This resolution shall take effect immediately from and after its adoption.
PASSED AND APPROVED this the '° day of ,, w 2018.
r,rs.
Y fk
I. WATTS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
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BY:
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11''" .' AS '. ( LEGAL FORM:
AARON LEAL, CITY ATTORNEY
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BY:
Page 2
RESOLUTION NO. 1$-224
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS
ESTABLISHING CRITERIA FOR THE CITY TO DISBURSE FUNDS FROM THE
ECONOMIC DEVELOPMENT SPONSORSHIP PROGRAM; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Denton, Texas ("City") has allocated approximately $7,500 this
iiscal year to the Department of Economic Development to provide sponsorships of non-profit
and civic-minded programs and organizations which further a charitable cause or public interest;
and
WHEREAS, the City Council finds that supporting this sponsorship program serves a
public purpose by promoting economic or community development within the City by
supporting organizations that either complement or enhance City services, provide services the
City does not provide, or provide secondary benefits to the City; and
WHEREAS, the City Council finds that in order to achieve this goal of promoting
economic or community development with the City, it is necessary to allow for the funding of
such sponsorships in future budgets; and
WHEREAS, the City Council finds that the proposed criteria and guidelines for this
sponsorship program provides adequate retention of control over funds to ensure that the above
public purpose is accomplished in order to protect the public's investment and to ensure the City
receives a return benefit; and
WHEREAS, the City desires to approve the guidelines and criteria set forth in this
Resolution for the disbursement of sponsorship funds and has determined that the use of funds
for this sponsorship program is in the best interest of the general welfare of the City of Denton;
NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION 1. The recitals which are set forth in the preamble of this Resolution are
incorporated herein and are made a part of this Resolution for all purposes.
SECTION_ 2. All organizations requesting funds from Economic Development's
sponsorship program must meet these minimum criteria:
A. The applicant entity must be either registered as tax-exempt under Sections 501(c)
3) or 501(c) (6) of the Internal Revenue Code, or designated as an educational
institution such as primary or secondary school or institutions of higher education;
and
B. The applicant entity must not discriminate on the basis of race, color, religion,
national origin, age, sexual orientation, citizenship, familial status, disability status,
or veteran status; and
C. The applicant entity's mission must tie into the City's goals for economic or
community development; and
D. The applicant entity must recognize the City and the City's Economic Development
Department at any of its events and/or through its marketing materials.
ION 3. Sponsorship funds will not be provided to other City departments (i.e., SE.C.T ................. .._
Parks or Solid Waste) that receive funding elsewhere from the City.
SECTION 4. This resolution shall take effect immediately from and after its adoption.
i;l ,r i 1"E C."I? lr k : c'° c;l`' ° 2018,
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C I V''t`l""I',WIVIAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY wa, `.. :,: -
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r I I. " 1 1 AS '"": LEGAL FORM:
AARON LEAL, CITY ATTORNEY