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061518 Friday Staff Report tCCity Manager's Office DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 MEMORANDUM DATE: June 15, 2018 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report 10300 I. Council Schedule A. Meetings 1. Work Session of the City Council on Tuesday,June 19, 2018 at 2:00 p.m. in the City Council Work Session Room. 2. Canceled- Mobility Committee Meeting Wednesday, June 20, 2018. 3. No Agenda Committee Meeting on Wednesday, June 20, 2018. 4. HOT Committee Meeting on Thursday, June 21, 2018 at 9:00 a.m. in the City Hall Conference Room. 5. HaBSCo Committee Meeting on Thursday, June 21, 2018 at 4:00 p.m. in the City Council Chambers. 6. Development Code Review Committee Meeting on Friday, June 22, 2018 at 11:00 a.m. in the City Council Work Session Room. B. Upcoming Events 1. Chamber of Commerce Elected Officials Reception, Wednesday, June 20, 2018 at 5:00 p.m. at Best Western Premier, 2450 Brinker Rd. 2. Fire Station No. 4 Dedication Ceremony, Friday, June 22 at 10 a.m. at Fire Station No. 4, 2116 E. Sherman Dr. II. General Information & Status Update A. Fire Station 4 In-Service — The new Fire Station 4 went into full service earlier this week on Tuesday, June 12. Engine 4, Medic 4 and Brush 4 with ATV 4 is housed and staffed at 2116 E. Sherman Drive. Thank you to all those who worked from start to finish on the completion of this project to see that this state-of-the-art OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service fire station was done in a timely manner. A dedication will be held on Friday,June 22, 10 a.m. at Fire Station No. 4. Staff contact: Chief Kenneth Hedges, Fire Department B. Accepting Applications for CDBG Project Funding_— The City of Denton has $217,923 in 2018-19 Community Development Block Grant (CDBG) funds available. The funds can be used to support public facilities projects in low to moderate-income neighborhoods, and certain types of affordable housing projects or improvements made to non-profit facilities that provide direct services to low and moderate-income residents. On Monday, a notice was distributed to community organizations to announce the available funding and the application period and process. Application training is available June 28 from 11 a.m. to 12 p.m. or July 10 from 5:30 to 6:30 p.m. at the Community Development Division located at 601 E. Hickory St., Suite B. The deadline for application submission is Friday, July 20 at 4 p.m. Interested organizations may contact Barbara Ross, Community Development Manager, at(940)349-7235 or Barbara.Rosskcityofdenton.com; or Luisa Garcia, Community Development Coordinator, at (940) 349-7238 or Luisa.Garciakcityofdenton.com. Staff contact: Barbara Ross, Community Development C. Denton Development Code Update—Following a two-day work session with the DDC Update Consultant, Clarion and Associates, on April 17-18, staff began a series of presentations and discussion with the Development Code Review Committee (Committee), presenting the Public Draft by Subchapters. During those meetings, the Committee discussed several topics including, but not limited to: • Nonconforming uses and structures; • The Development Review process; • The new Zoning Districts; • The draft Zoning Map; • Allowed Land Uses; • Housing options which are more affordable; • Manufactured Housing Developments; • Minimum Dwelling Unit square feet; • Open Space Requirements; and • Landscaping and Screening. Over the next several weeks, the Committee will review and discuss policies and direct staff on how to proceed with the topics covered. Concurrently, staff is consolidating comments from the general public, the Committee, and from other Departments into a singular document. Once complete, and with the Committee's recommendation, staff will send the document to Clarion to revise and to prepare a Consolidated Draft. The schedule to have the Consolidated Draft published is in the next 30-60 days. Following publication, staff will conduct additional Public Open Houses and continue Committee meetings to solicit feedback on the Consolidated Draft. After further refinement, an Adoption Draft will be prepared and published in the next 120-160 days. Concurrently the Committee,the Planning and Zoning Commission, and City Council will have an opportunity to review the Adoption Draft during scheduled work sessions. The goal is to conduct public hearings with Planning and Zoning Commission and City Council to consider and adopt the new Denton Development Code before the end of the calendar year. Staff contact: Scott McDonald, Development Services D. City Council Proclamation Videos—At the June 5 City Council meeting, Council Member Hudspeth asked if DTV could make individual videos of the proclamations available for groups who received them. At this time, DTV would be available to edit and produce an individual video clip for an organization or proclamation recipient if a group makes that request. However, it can take a substantial amount of time to edit the Council meeting videos given the file size. As such, staff does not recommend producing such videos without a specific request from an organization or individual. Any individual requests will continue to be honored. There are, however, other ways for groups to share and enjoy proclamation videos. The on-demand video player on the City's website has a "share" feature and we encourage using this as designed. Currently, the video player indexes each Council meeting by agenda item, including indexing individual proclamations separately. To access a specific proclamation, a viewer would go to the Council meeting video, scroll to the proclamation section on the index, then click on the specific proclamation they want to view. The video will then begin playing at that proclamation. In addition, the archived videos can be shared at a specific point in the meeting, so a viewer can share the video precisely at the point in the meeting they want to view. Staff contact: Billy Matthews, DTV E. Fight the Bite Campaign—City personnel have made reducing mosquito breeding grounds a priority and are aggressively working to eliminate standing water in drainage ditches. Water that cannot be eliminated is treated with a biological mosquito larvicide called Bacillus thuringiensis israelensis (Bti). The City of Denton Water Utilities Department has a limited supply of Bti briquettes that residents can pick up in limited quantities(two per resident)while the supply lasts. Residents will be required to show their driver's license or a current City of Denton utility bill to prove Denton residency. Bti briquettes can be picked up at Water Administration in the Service Center(901-A Texas St.), Monday through Friday, from 8 a.m. to 5 p.m. or at thea Beneficial Reuse (Dynodirt) Sales building in the Pecan Creek Water Reclamation Facility(1100 S. Mayhill Rd.), Tuesday through Saturday, from 7 a.m. to 3 p.m. Environmental Services and Public Affairs are working together to keep the community informed regarding West Nile Virus and mosquito controls, and has included this information in a variety of communications platforms. On May 3, the City issued a press release announcing Denton had entered Risk Level 2 of the Mosquito Response and Control Plan. As part of this press release, information was included that described how to use the Bti briquettes and where to pick them up. Additionally, a quick link has been posted on the City's homepage that links directly to the Fight the Bite campaign webpage, which also includes information on the Bti briquettes. In order to reach a broader audience, information on the Bti briquettes was included in the June 2018 Citizen Connection (utility bill insert) and was included in an ad in the Denton Record Chronicle (see attached). Staff contact: Deborah Viera, Environmental Services/Jessica Rogers, Public Affairs F. Election Information — The June Runoff Election will take place June 16, 2018. Polling locations will be oen from 7 a.m. to 7 p.m. Additional information about the runoff election, including polling locations can be found online at: hllps://www.votedenton.coMLupcoming-election-inforination/. Staff contact: Jennifer Walters, City Secretary G. Courthouse Sidewalks — Denton County will be advertising for bids to construct new sidewalks around the court house in the next two weeks. The County anticipates construction to begin later this summer and complete before the holiday season this fall. In concert with this effort, the City is coordinating replacement of the curb and gutter around the square utilizing the City's existing contract with Floyd Smith. The City and the County are working to coordinate these efforts as the installation of the curb gutter just ahead of the sidewalk as this provides for a better construction scenario to build the new sidewalks. This work will begin in late July or early August. Staff contact: Todd Estes, Capital Projects H. I-35 Express Phase I B Update — Mayhill, Brinker & Loop 288 — The TxDOT project manager indicates the I-35Express project on the 35E corridor from Mayhill to US 77 is currently on schedule to be substantially complete by December 2018. TxDOT is pushing OHL, the contractor for the project, to accelerate the project schedule to complete sooner. Current project notes include: • TxDOT anticipates the contractor, OHL, will open the southbound to northbound U-turn at Mayhill Road within 30 days. • OHL will be working on completing bridge piers, embankments, and bridge structures for Loop 288 and Brinker through the end of summer, weather permitting. • Upon completion of the bridge structures the contractor will switch main lane traffic to the new main lanes and bridge structures — TxDOT anticipates the switch in the September to October time frame. • The TxDOT Area Office has indicated support of a request for the realignment/re-stripe of the northbound Frontage Road lanes near the Brookshire's shopping center prior to Teasley Lane. The Frontage Road is currently constricted to a single lane to weave with northbound 35E main lane off-ramp traffic at Teasley. The realignment of lanes will increase capacity from a single lane to two lanes alleviating construction congestion associated with the project, specifically the closure of the northbound I-35E on-ramp near the Mall. The realignment has been reviewed, approved, and submitted through the City of Denton Traffic Engineer. Staff anticipates final approval/decision within five to seven business days. Staff contact: Mark Nelson, Director of Transportation I. Monarch Cites- City Council requested information about how to become a registered Monarch City USA. Communities with the Monarch City USA designation are asked to commit to the following actions: • Publicly proclaim that your city is committed to helping the monarch butterflies survive by your immediate and future actions. • Encourage citizens to plant private milkweed and nectar gardens throughout your city. • Work with gardening, landscaping, and/or arboretum clubs in your city. • Support the national movement to support monarch butterfly habitat development by purchasing and placing Monarch City USA signs at appropriate sites. • Convert abandoned lands to monarch butterfly habitat. • Re-establish native milkweed and nectar plants where possible. • Host an annual monarch butterfly festival. Integrate monarch butterfly conservation into the city's future land use planning efforts. • Work with the local K-12 school system and educators to promote a better understanding of land use conservation. • Investigate possible Monarch Butterfly Sanctuary sites. Registration as a Monarch City USA member involves paying a $50 lifetime fee and purchasing one or more Monarch City USA signs. Signs are $150 each and are intended to notify residents and visitors of the community's Moncarch City USA designation. Monarch City USA requirements are very similar to those for the Bee City USA designation. The City has already completed several of the designation requirements. Staff will provide additional information or bring a resolution forward to designate the City as a Monarch City USA if directed by Council. Staff contact: Katherine Barnett, Sustainability J. Keep Denton Beautiful Awards - Keep Denton Beautiful, Inc. (KDB) staff,board members, and local partners attended the annual Keep Texas Beautiful conference in Georgetown, Texas June 11 — 13, 2018. This annual conference provides valuable training and networking to affiliates and honors outstanding achievement in the areas of environmental leadership, education, enforcement, and programming. Statewide,KDB was the most honored affiliate,bringing home the following four awards: • Ed Davis Litter Law Enforcement Award (Recipient: Lancine Bentley) Award recognizing an individual law enforcement professional, such as a police officer,prosecutor,judge or environmental compliance officer,who has gone above and beyond in their approaches to enforcing environmental laws and regulations. • Civic Organization Award (Recipient: Denton County Master Gardeners Association)—Recognizes contributions by civic organizations that support the Keep Texas Beautiful mission. • Government Award (Recipient: Denia Recreation Center)—Recognizes outstanding contributions to the Texas environment made by government departments, divisions, or agencies. • Sadie Ray Graff Educational Institution Award (Recipient: Immaculate Conception Catholic School)—Recognizes the efforts of educators and educational institutions who encourage youth involvement and promote the Keep Texas Beautiful mission through environmental education. Staff contact: Julie Anderson, Keep Denton Beautiful K. Pollinator Story Time — Denton Public Library and Sustainability are partnering to celebrate Pollinator week. The Library will have a special pollinator-themed StoryTime inside the education center at Clear Creek Natural Heritage Center on Tuesday, June 19 at 10 a.m. After the StoryTime, Sustainability has many fun, family-friendly activities planned-volunteers of all ages can help plant flowers in one of the butterfly gardens, participate in activities, and learn about pollinators (See attached flier). Staff contact: Jennifer Bekker, Libraries/Katherine Barnett, Sustainability L. A-train Service Impacts during Positive Train Control Testing - DCTA is modifying service for its A-train commuter rail to conduct Positive Train Control (PTC) testing to meet the federal mandate required by the Federal Railroad Administration(FRA). DCTA is suspending the last two trains on Friday evenings and the first train on Saturday mornings to accommodate the required PTC testing. PTC testing started Friday, May 18, 2018, and may continue through September 2018. DCTA encourages riders who typically utilize these specific A-train schedules to make plans to board an alternate train schedule. See attached for additional information related to PCT testing. Staff contact: Mark Nelson, Transportation M. 2016 Sidewalk Cafe Informal Staff Report—City Council requested a copy of the attached Informal Staff Report that was distributed in June 2016. Since the distribution of the report, staff has been evaluating sidewalk caf6 requirements along with the downtown development standards currently being developed, as well as the updates to the Denton Development Code. Rather than having a series of separate ordinances, a more holistic set of guidelines for businesses throughout the City(i.e. near transit, Fry Street and along McKinney). Staff will provide City Council with a status update on the proposed standards later this summer. Staff contact: Scott McDonald. III. Community Events A. Juneteenth Event — 2018 Juneteenth activities started last weekend on Sunday, June 10 with the Juneteenth 101 discussion at the Emily Fowler Library.A Gospel Explosion will be held at the Fred Moore Park CH Collins Stage on Friday, June 15 at 7:00 p.m. The Juneteenth Parade will begin at noon on Saturday, June 16 from the Civic Center, parade lineup begins at 11:00 a.m. A full listing of Juneteenth 2018 events is attached. IV. Attachments A. Fight the Bite Campaign Information B. Pollinator Story Time Flier C. A-Train Positive Train Control Testing D. June 10, 2016 Sidewalk Cafe Ordinance Informal Staff Report E. Juneteenth Flier V. Informal Staff Reports A. 2018-071 Mid-Year Stoke Update B. 2018-072 CO & GO Bond Sale C. 2018-073 Railroad Quiet Zones D. 2018-074 Wastewater Budget Information E. 2018-075 Water Supply F. 2018-076 PARD Partial Scholarship Program V1. Council Information A. Council Requests for Information B. Draft Agenda(June 26) C. Council Calendar D. Future Council Items E. Street Construction Report F DENTON, .- ;. IZEN . ..... = ' ONNECTIONati Ai �J. y^_, ♦JUNE 2018 ' _ - ONLY RAIN DOWN THE DRAIN: WHY WATERSHED PROTECTION IS IMPORTANT A watershed is an area of land that drains into one location such as a stream or lake. These water bodies supply our drinking water, offer recreational opportunities, irrigate crops, and provide habitats for animals and plants. Unfortunately, they are also susceptible to pollution, which can degrade their health and our water quality, increasing treatment costs. Watershed protection means protecting a stream and lake by managing the areas which drain into it. And no, you do not need a stream in your backyard to make a difference. We are all part of the Lewisville Lake watershed, which is a part of the larger Trinity River Watershed. What are the leading types of pollution and what can you do?The most common pollutants are sediment, nutrients (phosphorus and nitrogen), and bacteria.Too much of these pollutants can cause our water bodies to be impaired, which means that they do not meet their intended uses such as drinking, swimming, or consuming the fish that are caught. Sediment can clog the gills of fish and aquatic insects, and reduce lake storage capacity. Excess nitrogen and phosphorus causes algae blooms, which block sunlight from reaching desirable vegetation. When the plants and algae die, they decay, which can lead to low oxygen levels and kill fish. We can all make mindful decisions to do our part to protect water quality. We can limit nutrients running off by not over applying fertilizer, not applying it before a rain event where it washes off, or better yet, going with native grass, which does not require fertilizer. Maintaining septic systems and picking up pet waste prevents bacteria and viruses from washing into our waterways. Did you know that curb drains go directly to the nearest stream without treatment? Blowing leaves into inlets, or draining swimming pools into stormwater drains, impacts aquatic life and our drinking water sources. Only rain down the drain! You can help us protect our waterways by reporting any concerns to (940) 484-SPIL. To learn more, visit www.dentonwatersheds.com. WATERING RESTRICTIONS RESUME Water—we need it, our lawns and plants prohibits the watering of lawns and landscapes need it, and if we form wise usage habits between the hours of 10 a.m. and 6 p.m. from now, we can count on our supply being June 1 to Sept. 30. This ordinance is enforced available for generations to come. annually, regardless of the amount of rainfall Denton has received. The Lawn and Landscape Irrigation and Water Waste Ordinance, which can be viewed in Watering during the proper times and no more its entirety at www.cityofdenton.com/water, than twice a week will also encourage deep focuses on teaching residents and businesses root systems on plants and avoid scorching wiser ways to utilize our water. The ordinance thelandscape. FIGHT THE BITE: PROTECT YOURSELF AGAINST MOSQUITOES THIS SUMMER To best protect yourself and your family against mosquitoes and West Nile virus, always remember the Four D's: • Drain standing water around your home, yard, and neighborhood to put an end to mosquito breeding grounds. �r • Dusk and dawn are the times of day you should try to stay indoors, for this is the time 1 of day mosquitoes are most active. • Dress in long sleeves and pants when you are outside, and spray thin clothing with repellent. To treat stagnant water, use Bti briquettes. Each • Defend yourself using an insect repellent briquette will treat 100 square feet of surface water that contains DEET, Picaridin, or Oil of for 30 days without the use of toxic chemicals.To Lemon Eucalypus. apply, simply drop the briquette in standing water. Bti can be purchased at local garden/hardware Eliminating breeding grounds is the most stores. It is also available in limited supply from the important and effective prevention measure City at Water Administration, located in the Utility against mosquitoes and West Nile virus. Help Service Center at 901 A Texas St., or from the City's the City control Denton's mosquito population Composting Operations, located in the Pecan Creek by removing standing water from these and Water Reclamation Facility at 1100 S. Mayhill Rd. other common areas on and around your property: open trash and recycling carts, boats The City's communication efforts are a partnership and pool covers, fountains and bird baths, with the public. Be proactive and sign up to receive clogged rain gutters, water bowls for pets, CodeRed and eNews notifications by visiting buckets and barrels, flowerpots and saucers, www.cityofdenton.com, follow the City of Denton wagons and other toys, neglected pools, tires, on Facebook and Twitter, and call (940) 349-8700 and piles of trash or debris. to make sure your contact information is correct. • sm sm • • • • • A publication of the City of Denton Communications Office ADS • D DD 800 •:• . •- Questions about the Denton . - . • 0349-8171. City Entered Risk Level 2 of Mosquito Plan May 3,2018,the City of Denton entered Risk Level 2 —Enhanced Response of the Mosquito Surveillance Mosquito and Response Plan.Risk Level 2 is triggered typically Risk Level before the mosquito season is underway and focuses 2 on activities citizens can do to help the City control the mosquito population.At Risk Level 2,the probability of human outbreak of the West Nile virus is low. ENHANCED RESPONSE Strategies for protecting human health and methods for minimizing mosquito populations are the main control measures emphasized under Risk Level 2. Eliminating breeding grounds is the most important and effective mosquito prevention measure.Help the City control Denton's mosquito population by eliminating standing water from these and other areas around your property. •Open trash/recycling carts •Flower pots and saucers •Ponds •Boats and pool covers •Buckets and barrels •Leaky hoses •Fountains and bird baths •Wagons and other toys •Low areas •Clogged rain gutters •Neglected pools •Tires •Water bowls for pets •Piles of trash or debris City personnel have made reducing mosquito breeding grounds a priority and are aggressively working to eliminate standing water in drainage ditches.Water that cannot be eliminated is treated with a biological mosquito larvicide called Bacillus thuringiensis israelensis(Bti).The City of Denton Water Utilities Department has a limited supply of Bti briquettes that residents can pick up in limited quantities(two per resident)while the supply lasts.Residents will be required to show their driver's license or a current City of Denton utility bill to prove Denton residency. City Bti distribution locations: • Water Administration located at 901-A Texas St.in the Utility Service Center, Monday through Friday from 8 a.m.to 5 p.m. • City of Denton Composting located at 1100 S.Mayhill Rd.in the Pecan Creek Water Reclamation Facility,Tuesday through Saturday from 7 a.m.to 3 p.m. For detailed information about steps residents can take to reduce the mosquito population and protect themselves against West Nile virus,watch Denton Television or visit the City's website at www.cityofdenton.com.Residents also can access the following websites for more information about mosquitoes:www.dshs.state.tx.us(the Texas Department of Health) or www.dentoncounty.com/wnv(the Denton County Health Department). For information about the City of Denton's Mosquito Surveillance and Response Plan, call the Water Utilities Department at(940)349-7150 or visit www.cityofdenton.com. Gyy•eneot•o or DENTON Published by the City of Denton Communications Office,5/2018•ADA/EOE/ADEA•TDD:(800)735-2989•www.cityofdenton.com Po 11in a fo r Sto ry Tim e at Clear Creek Natural Heritage Center � � F Inside the Clear Creek Education Center, 3310 Collins Rd ., Denton, Texas. The sd a y, June 19 10 a .m . CITY OF Denton polfinatorWEEKDENTON PUBLIC LIBRARY w ..Cityofdenton.Com ADA/EMADEA TDD:(800)735-2989 Pub.06/18 DCTA's Positive Train Control Progress Report M May 16,2018 DCTA is committed to rail safety and is working diligently to implement Positive Train Control(PTC) by the Federal Railroad Administration (FRA) deadline of December 31, 2018. PTC was designed to prevent collisions and other incidents by automatically detecting and controlling the movement of trains. After multiple attempts to find a financially viable solution to implement PTC with the input of outside consulting firms, DCTA decided to take a different approach. Critical to the success of DCTA's new approach was the solicitation of industry feedback in the development of the technical approach to implement PTC, as well as seizing opportunities presented by the specific characteristics of the agency's A-train system. PTC Vendor Selection Process Early 2015, DCTA invited vendors to learn the intricate details and specific needs of its rail operations. During this time,the agency shared information about its unique A-train characteristics which include temporal separation of Limited freight operations, a recently installed signal system, single track railroad with sidings, and an absence of Class I freight traffic through the corridor. After many discussions, DCTA solicited vendor suggestions for the agency to implement PTC in a safe and timely manner. Based on industry and vendor input, the quickly developed a scope of work from what was Learned from the industry input process. DCTA developed a scope of work that offered bidders the opportunity to compete fairly,which resulted in bidders having a good understanding of our requirements with few questions asked during the bidding process. DCTA utilized a best value procurement process which included both capital and IQ-year operating costs so that the agency had a true understanding of the long-term cost and operational impact of the various solutions. As a result of the industry participation up front and the use of a best value procurement process, the procurement process went smoothly and we were able to award a contract within three months from the point of issuing the solicitation for bid. Current Status of PTC Implementation All wayside (signal) and onboard (on the car) equipment were installed by January 2018. Currently, DCTA is undergoing testing which began in March 2018 and is in preparatory mode for revenue service demonstration application with the FRA. DCTA is the first public transit agency in Texas to begin testing on PTC. The agency is diligently working with the FRA to implement PTC within the federally mandated requirements, and is currently listed by the FRA as one of the top third of public transit agencies for PTC implementation progress. A-train Service Modifications during PTC Testing DCTA has identified temporary A-train service modifications in order to maintain the agency's progress on Positive Train Control(PTC)testing. DCTA plans to suspend the last two trains on Friday evenings and the first train on Saturday mornings, effective May 18,to accommodate the required testing. We encourage riders who typically utilize these specific A-train schedules make plans to board an alternate schedule. PTC testing will commence on Friday, May 18, 2018, and may continue through September 2018. The following A-train schedules will be suspended until PTC testing is complete: Friday A-train Cancellation Train# Green Line Trinity Mills Hebron Old Town HV/LL MedPark DDTC (Departs) Station Station Station Station Station (Arrives) 5964 10:24 p.m. 10:30 p.m. 10:35 p.m. 10:40 p.m. 10:46 p.m. 10:57 p.m. 11:02 p.m. Train# DDTC MedPark HV/LL Old Town Hebron Trinity Mills Green Line (Departs) Station Station Station Station Station (Departs) 5963 11:15 P.M. 11:20 p.m. 11:31 p.m. 11:37 p.m. 11:42 p.m. 11:47 p.m. 11:59 p.m." Saturday A-train Cancellations Train# Green Line Trinity Hebron Old Town HV/LL MedPark DDTC (Arrives) Mills Station Station Station Station (Arrives) Station 5370 7:40 a.m. 7:46 a.m. 7:57 a.m. 8:02 a.m. c "Green Line train terminates before Buckner Station. Visit dart.org for the full DART schedule. Riders who want to monitor A-train schedule updates, sign up for our Rider Alerts. To view A-train schedules in real time, learn more about DCTA's Transit Tracker and download the Transit mobile application, click here. PTC Implementation Next Steps and Estimated Completion Wayside (Signal Testing) - Ongoing with an estimated completion by June 15, 2018 Dynamic Testing (Car Testing) - Expected to start June 15, 2018, and expected to finish by July 15, 2018 Revenue Service Demonstration (RSD) application by June 15, 2018 » Expected RSD approval by the FRA by August 15, 2018 RSD slated to start by September 1, 2018 RSD slated to be complete by December 1, 2018 Revenue service expected to begin no later than December 31, 2018 *All completion dates are dependent on several factors, including:FRA approval, required testing completions and many other factors that directly or indirectly effect the completion dates DCTA is working diligently to meet all testing completion dates" < Back Date: June 10, 2016 Report No. 2016-045 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Update on a sidewalk cafe ordinance for the City of Denton. EXECUTIVE SUMMARY: As downtown continues to thrive, many restaurants are placing tables and chairs on the sidewalks, creating an ambient space for pedestrians and patrons alike. The concept of sidewalk caf6s is supported in the Downtown Master Plan, as well as the Downtown Implementation Plan. Sidewalk caf6s are an appropriate use in downtowns and are seen in active districts, world-wide. However, as these activities have increased, staff sees a need to investigate these issues in regards to pedestrian flow on the right-of-way. The purpose of investigating a sidewalk caf6 ordinance for the City of Denton is to provide regulation of sidewalk caf6s operated by qualified restaurants on public sidewalks; to provide a viable and attractive commercial pedestrian environment and to provide reasonable regulation to protect the public health, safety and welfare and the primary use of public streets and sidewalks by vehicular and pedestrian traffic. At this time, no formal agreements exist between restaurants and the City to regulate location and type of furniture used, space needed for accessibility, or insurance to protect both the restaurants and City in case of an accident in the right-of-way. BACKGROUND: Staff has been researching other cities' policies, procedures and practices concerning sidewalk caf6s and is working on a draft policy. This proposed policy will include a fee for using the right-of-way, insurance requirements, and type and placement of furniture. Once we have completed our research and have created a draft policy, staff will present it to City Council for discussion and review. Economic Development is taking the lead on this project, with input from the Fire, Planning, Legal and Engineering Departments. CONCLUSION: Staff will update City Council as it proceeds with this project. STAFF CONTACT: Julie Glover 940-349-7732 Julie.glover@cityofdenton.com all BMW FRED MOORE PARK DENTON, t,#XAS aid& NMI r 2017 NEW EP RELEASE •'o tip For information a Facebook: juneteenthdentontx.org ahoo.com Email: cheylonb@yahoo.com • Y Y Phone: (469) 735- 1912 s � o so � . i i Denton Juneteenth juneteenth 101 • A disucssion of popular Parade lineup: myths and forgotten facts 11 :00 Civic DJ Lot Sunday, June loth - 2:30 PM 8:00 AM - 4:00 PM Parade start: Emily Fowler Library Collins Stage 12:00 Noon KORG Cr stal Thomas Bobby Rae Intense Music 1l Rufus & � enra and Multimedia � WHOA 9:00 AM 6:00 PM Softball Tournament Denton Ho Extravaganza .: Fred Moore Park Americ Collins Stage Date: June 15,2018 Report No. 2018-071 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Mid-year report regarding Stoke Denton EXECUTIVE SUMMARY: After a request for proposals (RFP 6571) process in Fall 2017, City Council awarded a contract for management of the City's Stoke Denton Entrepreneur Center to Hickory&Rail Ventures,LLC (2017-371). Hickory & Rail Ventures began management of Stoke on December 1, 2017. The management agreement specifies deliverables and metrics to be provided, including a comprehensive annual report prior to contract review in November 2018. However, City staff and Hickory & Rail Ventures staff agreed that a mid-year report would be beneficial to keep Councilmembers up to date regarding Stoke's operations and performance. DISCUSSION: Since taking over management of Stoke on Dec. 1, 2017, Hickory& Rail Ventures has increased membership by 17%while maintaining the percentage of tech and tech-enabled members at 62%. According to a member survey conducted in May 2018, 57.9% of respondents report that Stoke is "better" since the management changed in December. Stoke staff is cultivating active partnerships with UNT, TWU, NCTC, TechMill, and a new Denton investor group. Partnership highlights include the inaugural meeting in June where investors will hear pitches from Stoke members and a Tech Hire job fair in conjunction with NCTC at Stoke in August. City and Hickory & Rail Ventures staff meet each month to review and discuss Stoke's monthly report and ensure that all deliverables and metrics are being met under the management agreement. From December 2017 to May 2018, all specified deliverables and metrics have been achieved. CONCLUSION: Staff will be presenting a work session to City Council regarding Stoke's annual performance in October 2018 and the annual review and renewal of Hickory & Rail Ventures' management contract will be brought to Council in November 2018. ATTACHMENT(S): Attachment 1 — Stoke Mid Year Report Attachment 2— Stoke Profit and Loss Dec. 2017-May 2018 STAFF CONTACT: Caroline Booth Director of Economic Development (940) 349-7751 Caroline.Booth@cityofdenton.com Stoke Mid Year Report December 1, 2017-May 31, 2018 Stoke Member Company Financial or Employment Growth Member Testimonial -"We have been members of Stoke since it opened (about a year and a half after we started our business), and it's been a great fit and benefit to us as a small business here in Denton. We're not the typical fast-growing-looking-for-investors "start-up"that you typically hear about in the media—we're a slow growth long term oriented business earning our money through client work instead of raising our money through investors. And although it may be slow we've seen only positive growth over the past almost 3.5 years that we've been operating. Our gross sales have increased each year: 2016 - 1,035% Increase 2017 -43.3% Increase 2018 - 15% Conservative Projected Increase, 35.5%Aggressive Projected Increase In addition, this past year we were able to change our business structure from a General Partnership to an LLC, we became W-2 employees and started paying ourselves regular salaries plus distributions (instead of just distributions when we had the money), and we added a part-time developer to our team. Also outside of building our business, we've had the opportunity to push the entire Denton community forward by helping advance other local businesses through both the services we provide, and by finding ways to partner with other businesses allowing them to sell jobs that they would have otherwise not been able to get." Member Testimonial -Stoke has another member that has accomplished some big milestones in the past 6 month that have also set them up for some anticipated milestones in the coming months. Those include: 0 Official Launch of their platform in January 2018 0 Acquired an app with 500K users 0 Launch of Yacht Surfing International in September 2018—anticipated 250K user growth 0 New partnerships with Rafting Magazine publication and multiple national outdoor product companies 0 2018 Launch of First ever Outdoor Industry Association Guide Program (Trip Advisor for Outdoors) 0 New partnership with NTT Data announcement coming in July at Outdoor Retailer Show 2018 0 Successful internship program with UNT in the fields of social media, marketing and development candidates 0 Launching CrowdFunding/ Membership/Co-op Program in July 2018 Capital Funding Success 1. Stoke has a member company that was able to secure $105K in investment funding in the previous 6 months. 2. Stoke Coworking recently sponsored one of our member companies, Cortex Therapy Solutions, to attend the in Austin, TX. Their primary goal - secure or at least discover potential avenues of investment. Cortex currently has their prototype, a solid business strategy, and are in the process of finalizing a partnership with a tier one research institution. All three Co-Founders were able to attend the event due to Stoke's sponsorship and networked amongst other companies, receiving advice on funding from a number of startups who'd already gone 1 through their seed rounds, along with FUND's parent company, Venture Connects. Cortex will be one of the first companies to pitch in front of the Denton Investment Group at the first meeting where they will hear from startups in June. Business Health and Growth Member Testimonial -"As a digital marketing agency, we work with clients all over the US and it is uncommon for us to have the opportunity to meet face to face with our clients regularly, if ever. With Stoke being an attractive home base for thriving startups, we've had the opportunity to work with clients who are right here in our space. The collaboration, rapport building and trust we can build with clients who are working alongside us regularly is a rare treat in our business. We've had the opportunity to meet and work in person with our clients who live in Chicago, New York, and even Russia because Stoke is where their business calls home. In addition to the opportunity to work with our neighbors and friends at Stoke, we've been able to completely change the way we work. We realized that having our whole team in one office was actually hurting productivity (and costing us more in rent). We used Stoke as an opportunity to experiment in a dispersed workforce, meeting 2 or 3 times a month in person and working remotely the majority of the time. With the conference rooms and event space, we can still meet together when we need to, but we aren't constantly distracting each other from work on a daily basis." Marketing metrics 1. Number of events sponsored (regional/startup/tech)- 3 a. Denton Mini Maker Faire- February 2018 b. SXSWi - March 2018 c. Member company Cortex attending FUND conference in Austin -April 2018 2. Number of blog posts-4 a. Worked to revise website in March and April, published 2 blog posts in April and 2 in May. 3. Website stats a. Page views - 11.3k b. Unique visitors -5,505 c. Site visits-5,048 4. Social media engagement - See FB report for more details a. Total reach - 93,447 b. Impressions - 145,475 c. Reach of page posts -83,534 d. Total post impressions- 125,007 e. Page likes - + 86 since December 1 5. Last Year vs This Year Facebook Stats (Dec 1 - May 31) 2 Total Website Conversions 30 20 13 10 U Total increase is 100% over last year Last Year vs This Year Facebook Stats 130000 120000 110000 100000 90000 80000 70000 Daily Post Reach Daily Post Impressions Teal reflects December 1, 2016-May 31, 2017 - Red reflects December 1, 2017-May 31, 2018 Post reach is up 9% over last year- Impressions are up 13% over last year 6. Last Year vs This Year Website Stats (Dec 1 - May 31) a. Session Duration - 1.25 minutes vs 1.49 minutes (+19%) 3 Form Submissions 16 Yellow reflects December 1, 2016-May 31, 2017 -Teal reflects December 1, 2017-May 31, 2018 681% increase in form submissions over last year Programming/event metrics 1. Number of educational events/programs held - 13 a. Lunch + Learn - 5 b. TWU business workshops - 6 c. Heather spoke at the City's Small business workshop 2. Number of startup/tech events held - 9 a. Ruby meetups- 5 b. From the Future's Game Dev Jam c. Stoke Open House d. Denton Data Day e. Cyber Security Hackathon 3. Number of mentor sessions used - 10 a. Members met with a handful of different mentors including Marshall Culpepper, Patrick Peters, Ndaba Mdhlongwa, and Kevin Roden. 4. Number of member events held - 8 a. Member Huddle -6 b. Holiday Potluck c. Taco Potluck 4 n• Mentors a� m a .�— Lunch+Learns a 0 >. > Member huddle cv t o� c_ E Networking& E professional events P M 0 a C� Partner events s (data collected from May 2018 member survey-47% of member companies responded) Why have you not participated in Stoke programming? Timing 21.1% Content not applicable 5.3% I have participated 73.7% (data collected from May 2018 member survey-47% of member companies responded) Partnership metrics 1. UNT a. We are forging a relationship with the new Director of the Murphy Center for Entrepreneurship and Innovation. We are in discussions with them about hosting some of their entrepreneurship curriculum here at Stoke and are considering other ways we can partner with that department. 5 b. We are in conversations with the graduate school to host their Three Minute Thesis presentations in the fall. This is a time for grad students to pitch their research in 3 minutes to a community audience. c. Stoke hosted a number of their students working to organize a Hackathon at UNT as coworking members during Spring Break and have acted as the venue for a number of meetups hosted by student group UNT ASIS&T (Association for Information Science and Technology). d. UNT Career Center attended Stoke's headshot day to offer interview and resume writing tips to attendees. 2. TWU a. Stoke Director is serving on the Advisory Committee of TWU's Center for Women in Business. b. TWU hosted a series of 6 small business workshops at Stoke through March and April. These events were open to the public and covered topics such as small business resources, insurance, business plan writing, and small business finances. c. TWU Center for Women in Business attended Stoke's headshot day to offer information about their mentor, funding, and research resources for entrepreneurs. 3. NCTC a. We have been meeting with NCTC to coordinate a Tech Hire Job Fair that will be happening at Stoke on August 9th. Companies from the area along with Stoke members and partners looking to hire will set up booths in our space to promote their job openings and meet with potential candidates. 4. TechMill a. TechMill experienced a change in leadership in the last few months and have been working to re-vamp their initiatives and programming. We continue to host their board meetings, podcast recording sessions, tech meetups, and will be the site of an Open Hack event happening in October. We continue to offer our space to them for whatever programming, events, and meetups they would like to host. 5. Investment Group a. Met two individuals with investment experience and passion for Denton at SXSWi. In April, we brought these two individuals to Denton and took them on a tour to meet some prominent startups and thought leaders to introduce them to some of the exciting things happening here. b. In May we held an initial Denton Startup Investor meeting with these two individuals along with a handful of others to discuss the possibility of starting a group that would invest in local startups. c. We are coordinating a meeting for June (which will continue on a monthly basis)for startups to pitch to the group to receive guidance, feedback, and hopefully to close some investment deals. Membership numbers 1. Total member companies as of May 31 -41 a. Up from 35 in December 2. Membership Levels a. Virtual +5 since December b. Coworking +1 since December c. Dedicated +5 since December d. Office memberships have stayed the same and remain at capacity. 6 Virtual Coworking 8 (16.0%) Dedicated Office 4 15 (30.0%) 3. Percentage of tech/tech-enabled members -62% a. NOTE: There is a slight difference in the % stated above and below in the chart. The 62% reflects the percentage of tech/tech-enabled members from all 41 companies, while the number reflected in the survey below reflects the responses from the 47% of member companies that responded to the member survey. What industry are you in? Technology 5.396 Environmental Building Marketing and Advertising Design ri 5.8% Real Estate 0 611% (data collected from May 2018 member survey-47% of member companies responded) 7 How likely are you to recommend Stoke to a friend or colleague? (data collected from May 2018 member survey-47% of member companies responded) 8 9 10 How satisfied are you with Stoke? (data collected from May 2018 member survey-47% of member companies responded) 8 Have you noticed a difference since the management changed in December? 0 Better Different,not better or worse • Haven't noticed change • 10 NA(Joined after December) 1.1% 10.5% IF (data collected from May 2018 member survey-47% of member companies responded) Financial Report: Attached is the complete P&L from December 1, 2017-May 31, 2018. Capital/FFE expenses • Conference call phones for 2 conference rooms • Google Home speakers to play music throughout the space • Varidesk (to add a standing desk option) • Plants & planters (this may sound small, but according to the member survey, "more plants"was one of the most selected options on ways the members would like to see the physical space improved) • Office chairs • Sound absorption foam Marketing expenses • Program expenses include o Lunch + Learns o Open House Event • Sponsored events o Payment for Dallas New Tech (we sponsored the event where Marshall Culpepper was interviewed)- event hosted June 5 o FUND conference in Austin • Advertising and Marketing o Squarespace website fees o Domain name renewal o Business card printing o Paid social media advertising o Design software 9 Member Comments: • "I am an entrepreneur who has been involved with startup companies for over 5 years. Now it's my time to shine and I have set out to start and live off my business. After joining Stoke, I was met with smiling faces and open arms and felt that my business ideas were safe. The staff are really honest and knowledgeable and have real time experience. I love Stoke because it is more than just a co working space. It is a real family who support and encourage each other. Through Stoke I was able to surround myself with other motivated free thinkers who have similar passions to mine." • "I think Stoke is really great and love what the staff is doing. With their continued work, it will be an obvious choice for local freelancers and entrepreneurs." • "I have loved Stoke and you've been so helpful in so many ways! The price is great, too!" • "I think stoke management does a great job overall." 10 Stoke Denton PROFIT AND LOSS December 2017 -May 2018 TOTAL Income Sales 62,613.56 Unapplied Cash Payment Income 0.00 Total Income $62,613.56 GROSS PROFIT $62,613.56 Expenses Advertising &Marketing 583.30 Events+ Program Costs 1,116.72 Sponsored Events 1,320.00 Total Advertising&Marketing 3,020.02 Bank Charges& Fees 340.40 Capital Improvements 978.51 Dues&subscriptions 766.91 Insurance 749.00 Kitchen Supply paper goods 146.91 Snacks/coffee 2,272.02 Total Kitchen Supply 2,418.93 Legal & Professional Services 412.50 Meals& Entertainment 316.27 Office Supplies&Software 155.80 Other Business Expenses 208.00 QuickBooks Payments Fees 1,290.27 Reimbursable Expenses 200.00 Salaries& Benefits Employee Benefits 250.50 Employer Taxes 3,478.05 Reimbursements 2,382.71 Salary 35,083.79 Total Salaries&Benefits 41,195.05 Staff Development 91.62 Taxes& Licenses 52.00 Travel 1,738.41 Total Expenses $53,933.69 NET OPERATING INCOME $8,679.87 NET INCOME $8,679.87 Cash Basis Monday,June 11,2018 09:34 AM GMT-7 1/1 Date: June 15,2018 Report No. 2018-072 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: City's most recent competitive General Obligation and Certificates of Obligation bond sales. BACKGROUND: The purpose of this report is to provide the City Council with details regarding the sale of Series 2018 General Obligation Bonds and Certificates of Obligation authorized on April 17, 2018. DISCUSSION: On June 14, 2018 the City along with its financial advisor, First Southwest Company, conducted a competitive sale of $19,235,000 in General Obligation (GO) Bonds and $9,555,000 in Certificates of Obligation (CO). The delivery date of the funds to the City will be on July 12, 2018. The participating underwriting firms for the GO bond sale were: Robert W. Baird & Co., Inc.; Citigroup Global Markets Inc.; BOK Financial Securities, Inc. and UBS Financial Services, Inc.. The participating underwriting firms for the CO sale were the same bidders as above. The GO bonds were awarded to BOK Financial Securities, Inc. and the COs bonds were awarded to Robert W. Baird & Co., Inc. as the lowest true interest cost bidders for each competitive sale. The GO bonds included the issuance of $19.235 million to fund the fourth year of projects approved by voters in the November 2014 bond election. As approved by the City Council on May 22, 2018 the bond sale met all of the following required parameters listed below: 1) The maximum principal amount of bonds shall not exceed $19,750,000; 2) Final stated maturity of February 15, 2038; 3) Maximum net effective interest rate of 3.85% 4) The sale must occur prior to November 22, 2018. The all-in true interest cost for the GOs is 3.372%, which factors in the cost of issuance. Concurrently the City also completed the competitive CO sale for general government projects. As approved by the City Council on May 22, 2018, the CO sale met all of the following required parameters listed below: 1) The maximum principal amount of the certificates of obligation shall not exceed $10,110,000; 2) The final stated maturity shall not exceed February 15, 2038; 3) The maximum net effective interest rate shall not exceed 3.85%; 4) The sale must occur prior to November 22, 2018. The all-in true interest cost for the COs is 3.056%, which factors in the cost of issuance. City staff was pleased with the results of both sales. Date: June 15,2018 Report No. 2018-072 Please do not hesitate to contact me if you have any further questions on the results of the City's most recent debt issuance. STAFF CONTACT: Antonio Puente, Jr., Director of Finance (940)-349-7283 Antonio.Puente(cr�,cityofdenton.com Date: June 15,2018 Report No. 2018-073 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: An update on railroad Quiet Zones in the City of Denton. EXECUTIVE SUMMARY: Union Pacific Railroad has 16 at-grade crossings within the City of Denton. Staff is currently working on establishing Quiet Zones along four at-grade crossings located in the downtown area. Due to considerable involvement of the railroad in the implementation process, it typically takes 18 to 24 months to establish a Quiet Zone. In the last six months staff has completed the diagnostic review and identified the improvements required at the crossings in the downtown segment. Currently, the railroad is working on developing plans, design and estimates which will be completed in July. The overall project is on track and scheduled to be completed by July 2019. BACKGROUND: Three major railroads traverse through the City of Denton with 34 at- ade railroad crossings. The three railroads are Union Pacific 4 I Railroad(UPRR) which has 16 at-grade crossings, Kansas City Southern(KCS)which has 9 at-grade crossings and Denton County Transportation Authority DCTA which has 9 at-grade crossings. All p Y( ) g g DCTA at-grade crossings are currently Quiet Zones (QZ). The UPRR crossings are categorized into the northern segment which include 8 at-grade crossings, Downtown Segment with 4 crossings and Southern Segment with 4 crossings. The Federal Railroad Administration(FRA)requires trains to blow ,J horns at at-grade crossings for 15-20 seconds from crossing and \� through the crossing. The horn sound is 96-110 decibels approximately 100 feet from the crossing (see Exhibit 1). Typically, QZ are implemented to reduce the noise near a residential RaI1madCmsinp neighborhood, school, hospital or other sound-sensitive area. QZ is implemented at one or group of crossings that use supplemental safety measures (see Exhibit 2)to eliminate use of train horns. s a Ea,.•r osr°a��,r•rr.•,ro, The UPRR crossings in the downtown segment include; Prairie, ••�• °o.Mr,'�r.;w ••I,ra,r e o Sycamore, Hickory and McKinney crossings. The funding of over ..o uo„ro ••• ,r o «°.• one million dollars ($350,000 bond funding and $600,000 Hickory "m"°"°"""""' ^�rr•`o•M• 0 Street enhancement project) was approved for implementing QZ along the downtown segment of the UPRR. Staff has been working on " r the Downtown QZ project for the last six months and will be starting -°s ° ° a.° �.•m.° the QZ project on the northern segment by late summer this year. °BY11pVpYOC1 s g i' r v"Marrvon Mlrlirry sR•1°31 �w.x.si fi Date: June 15,2018 Report No. 2018-073 Steps in establishing a Quiet Zone ❖ Conduct evaluation to determine possible treatments and approximate cost. ❖ Contact railroad to determine if warning devices comply with the rule and collect train operational data for use in calculating risk. ❖ Conduct diagnostic team review to finalize recommendations. ❖ Request plans, estimates, and agreements from railroad for any work to be done by the railroad. o UPRR prepares plans, design and estimated(approximately 60 to 90 days) o UPRR construction(order and obtain material, schedule construction and complete construction—approximately 12 months) ❖ File notice of intent to create a quiet zone (approximately 60 days). This can move concurrently with the previous step. ❖ Complete quiet zone improvements. ❖ File notice of establishment to create a quiet zone (approximately 30 day). In order to help the City move through this process and complete the implementation of QZ, staff has retained the services of CTC, Inc. PROJECT STATUS: Staff has worked with CTC, Inc. in the past six months to complete the first three steps and is currently working with UPRR on the fourth step. A diagnostic review was conducted by a team of professionals that comprised of City staff, CTC staff, Federal Railroad Administration(FRA) staff and UPRR staff in January. The team reviewed existing conditions and developed recommendations for improving the crossings at the four downtown locations to qualify for QZ. Subsequently, City staff worked with UPRR staff to prepare and execute an agreement for developing the engineering plans for the proposed improvements. Currently, UPRR staff is working on developing the engineering plans and cost estimates for the proposed improvements which will require approximately 60 days and is planned to be completed by July 2018. After the completion of the design UPRR will provide a cost estimate to the City. If this cost is acceptable to the City, an agreement between UPRR and City will be executed to pay UPRR to implement the improvements and establish a QZ in the Downton area. Once such agreement is signed and the City authorizes UPRR to move forward the construction phase will require approximately 260 days. Based on the overall schedule of the project we are on track to complete the QZ by July 2019. CONCLUSION: Staff plans to move this project through the design and construction phase as expeditiously as possible working closely with UPRR staff by constantly tracking the progress and achieving the downtown crossings QZ implementation by July 2019. Staff will provide a status update to City Council during an August work session. Date: June 15,2018 Report No. 2018-073 EXHIBITS: 1. Noise Cones 2. Supplemental Safety Measures STAFF CONTACT: Pritam Deshmukh City Traffic Engineer (940) 349-7710 Pritam.Deshmukhgcityofdenton.com ars'41vSt..4 Pais ey- _ V1 N ` • Congress•St ` b o '`o Qv,Barber-St ; y •Cr.r. N Lehrman•SY anne -C rB •O r` EPark�Nal '^ , _ ,Uland�St '�°': • .D'avis�S m . Kent-S z-- + ' p Z r • boa t . f ro A McKinney St. - 79S31SY : s + • • D E-McKinneySt �1, S E-oal•st 1 - ,., •- r' Hickory St. 79S316F = , ■ E-HiakorylS 1 G r f• ■.r r Q E■Mulberry■St Sycamore St. - 79S318U - E•Sycamore-S ,.. . t Y � Prairie St_. 1 79S319B —_:•. E Prairie-St E C� 2007 Europa Technologies Cd 2007 Navteq — -- Goo Supplemental Safety Measures/Wayside Horns 7-71 Four Quadrant Gates ($300k-$500k) Raised Medians ($25k-$40k) fl r _ One-Way Street ($50k-$75k) Wayside Horns ($80k-$100k) Exhibit 2 Date: 6/15/2018 Report No. 2018-074 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Provide information in response to questions about year to year variations in dollar amounts for "Group Assignment Category 036—Replace Lines" during the June 5, 2018 Wastewater Departmental presentation. DISCUSSION: The Wastewater Budget and Departmental presentation was provided to the City Council on June 5, 2018. During this presentation, Councilman Ryan asked for details concerning the large year to year variations that existed within "Group Assignment 036—Replace Lines" Category. Group Assignment(GA) 036 is typically associated with small assessments of private sewer lateral lines using smoke testing and camera data, and repairs if warranted. These repairs are typically simple and low cost, and are usually completed by City staff. GA 020—Field Service Replace", however, reflects larger replacement projects that are conducted by City personnel based on asset management analyses and coordination with streets projects. Staff uses expenditure information for all costs incurred within GA 020 to benchmark the costs of using City staff and equipment against costs for similar services obtained from outside contractors. The large expenditures for GA 036 for 2019 and 2020 reflects the"bundling"projects that are being conducted as a part of some Streets projects that also involve Wastewater. These projects were added to this GA to simply facilitate easier cost tracking. Without these projects included, GA 036 is funded at $25,000 annually to cover the repairs listed above. Details sheets for all projects within each GA will be included in the Capital Improvement Plan section of the full budget document. The large projects in GA 036 are summarized in the following table: Year Project total Note Bonnie Brae I-35 to FY19 $360,000 Replace sanitary sewer lines along Scripture Bonnie Brae from 1-35 to Scripture Pavement replace FY19 $346,000 1870 feet of 8"paved Scripture Pavement replace Windsor FY19 $246,000 1330 feet of 8"paved Easte Bonnie Brae to Windsor FY20 $85,000 Replace sanitary sewer line along Bonnie Brae from Hwy 380 to Windsor Bonnie Brae Scripture to FY20 $240,000 Replace sanitary sewer lines along 380 Bonnie Brae from Scripture to 380 TOTAL FY19 $952,000 Date: 6/15/2018 Report No. 2018-074 TOTAL FY20 $325,000 CONCLUSION: Staff will be glad to provide any additional information upon request. ATTACHMENT(S): None STAFF CONTACT: Kenneth Banks. General Manager of Utilities (940) 349-7165 Kenneth.Banks(&,,cityofdenton.com Date: 6/15/2018 Report No. 2018-075 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Provide information for requests made during the June 4, 2018 City Council meeting regarding the Water Budget and Departmental presentation and during the June 5, 2018 City Council meeting regarding the Water Supply Planning presentation. DISCUSSION: Staff presented the Water Budget and Departmental presentation during the June 4, 2018 council session and information about water supply planning during the June 5, 2018 City Council session. During these presentation, Councilman Hudspeth asked for information about water supply sources and pipes for both Lewisville and Ray Roberts, information concerning the Lake Lewisville Ray Water Transmission line assessment, and specifically requested images. Images included in this staff report include a map showing the Lake Lewisville and Lake Ray Roberts plants with raw water line infrastructure,various images of the plants and transmission lines, and images of the electromagnetic inspection and visual assessment of the 30 inch Lake Lewisville Raw Water Transmission line. With regards to water supply sources, the Lake Lewisville plant has a total capacity of 28 Million Gallons per Day("MGD"). We produce about 35 to 40% of total Denton water demands from this facility on an annual basis. Even though this water plant has higher capacity, there is more energy costs to pump the water uphill from Lake Lewisville into the plant at Spencer Road since the elevation difference is about 100 feet of vertical lift. It is important to note that these percentages are on an annual basis. This plant will operate at a higher capacity during times of high demand since it currently represents about 60 percent of the total system capacity. The Lake Ray Roberts plant currently has 20 MGD capacity, and about 60 to 65% of the total Denton water demand is produced from this plant on an annual basis. Due to elevation differences between Lewisville and Ray Roberts, we have lower overall energy costs to use this plant and can actually gravity feed water through the plant processes unless lake elevations are very low. CONCLUSION: Staff will be glad to provide any additional information upon request. ATTACHMENT(S): Images of plants, transmission lines, and pipe assessments STAFF CONTACT: Kenneth Banks. General Manager of Utilities (940) 349-7165 Kenneth.Bankskcityofdenton.com Date: 6/15/2018 Report No. 2018-075 PLANT INFRASTRUCTURE: Lewisville and Ray Roberts water plants with raw water transmission lines in red and major infrastructure. City of Denton Water Facilities 0 I Miles • tw.ri my.t.m • irw.r.�q.>w..rn • rrr�r.�wrti Mr. Ndf�W falINWO w N•W�� Spappip• F nMtl M1Yn.��K low= �►•w ire*�ee.e ao.�.i•it sr�+wwir wr M �a 1r•1••sN� FAMWO wr Twne wr, lMp�bM • • • g M..nU S91on Date: 6/15/2018 Report No. 2018-075 Ray Roberts Plant, with the Dam and lake in the background. The intake structure is built into the outflow of the dam 1 Date: 6/15/2018 Report No. 2018-075 54 inch transmission pipe during installation. This pipe conveys water from the Ray Roberts plant to Loop 288. I Date: 6/15/2018 Report No. 2018-075 Intake Structure for the Lake Lewisville Plant near I-35 Bridge Lake Lewisville Plant on Spencer Road r_-W i ,; a _e_ Date: 6/15/2018 Report No. 2018-075 Electrmagnetic and visual inspections of Bar Wrapped Pipe The approach uses multiple electromagnetic detectors configured circumferentially that are passed through pipe. o� D6 Ll l f DS Irl Magnetic anamolies indicate problems with broken reinforcing bars 5 Broken Bar Wraps D1z D2 03 D4 D6 DB VD7 --- -•------------------- -•------ ------•-- Da 09 D1D D11 D12 1905 190 1E95 1890 1885 3r5 1865 Upstream Cable Length From Insertion(feet) Downstream Pipe Joint Date: 6/15/2018 Report No. 2018-075 Pipes can then be exposed and repaired or replaced i 7K9 r F i Date: 6/15/2018 Report No. 2018-075 Video inspections via camera are conducted at the same time and can be used to detect a variety of issues such as cracks or carbonate staining, which may indicate pipe integrity concerns. 94450 19, D. Carbonate , , do W i n. ft staining ' Longitudinal crack . tt Date: 6/15/2018 Report No. 2018-076 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Parks and Recreation Department (PARD) Partial Scholarship Program BACKGROUND: PARD offers two scholarship programs providing financial assistance to families and individuals. One scholarship is fully funded by a Community Development Block Grant (CDBG) and covers the full cost of summer camp. The second scholarship covers half of program fees, can be applied to any PARD youth program, and is partially funded by the Parks Foundation. Funding for partial scholarships is raised through various activities including donations, fund- raising, and allocation of proceeds from PARD hosted events, programs, and activities. The funds are held in a Parks Foundation account. Parks Foundation advises PARD on the amount available for scholarships each year. Eligibility for a partial scholarship is based on criteria used by the Denton Independent School District(DISD) for free and reduced lunches. Parents and guardians must provide a copy of the free or reduced lunch letter from the school district. Beginning in the current fiscal year, the maximum award to an individual is $150 per year. The time period is August 1 to July 31 to coincide with the DISD calendar. Prior to FY 2016—2017, scholarships were limited to $250 maximum per child and a$500 maximum per family. The scholarships were also limited to summer camps and childcare programs. Scholarships are awarded by PARD staff on a first come first serve basis. Requests are processed by PARD staff and recorded in Civic Rec, the Department's registration software. As an individual registers for a youth program, a partial credit is applied. The registrant is responsible for the remaining balance. PARD requests reimbursement for the partial credit from the Parks Foundation on a quarterly basis. An accounting of the scholarships used is provided to the Parks Foundation as documentation. Below is a four year history of the number of scholarships awarded and the number of individuals served. Awards FY 2013 -2014 FY 2014 -2015 FY 2015—2016 FY 2016 -2017 # of Scholarships 269 314 365 416 People Served 128 161 185 1 191 The Parks Foundation funded just over$19,000 last year in partial scholarships. This was up from an average of$12,000 a year. In October 2017, the City of Denton suspended all activities with the Parks Foundation while a review of the relationship was conducted. This included the partial scholarship program since all Date: 6/15/2018 Report No. 2018-076 funds raised by both the Foundation and PARD were held by the Parks Foundation. No partial scholarships have been awarded in the current fiscal year. With the conclusion of the review, the City is working with the Foundation to develop a formal agreement at Council's direction. As part of the agreement, guidelines and procedures will be established for the administration of the scholarship program. A proposed agreement will be presented to Council for review by the end of June. In the interim, PARD will reinstate the partial scholarship program for the remaining fiscal year effective immediately. This will allow PARD to continue serving families during the summer months which has historically been the peak for requests and usage of scholarships. PARD will award a total of$12,000 in partial scholarship based on the Parks Foundation commitment to that amount. The Foundation's commitment of$12,000 is comprised of$6,000 in previously raised funds and a$6,000 CoSery grant received by the Foundation. PARD will process and document awarded scholarships as previously performed with the intent of seeking reimbursement from the Parks Foundation upon approval of a final agreement. Absent a formal agreement, the City will cover the cost of the partial scholarships through PARD's budget. Scholarships will be awarded in accordance with the attached policy. The scholarship policy establishes the eligibility requirements, distribution, award level, and guidelines that apply to all PARD programs for which a fee is charged. The policy and application also align with documentation requirements for grant funding. The scholarship program will continue to serve children, youth, adults, and seniors. It is the desire of the Denton City Council that scholarships exist to execute the mission of the PARD by assisting low-income families and subsidizing costs associated with PARD programs and events, in accordance of guidelines set forth by the City Council. ATTACHMENT(S): PARD Scholarship Policy STAFF CONTACT: Laura Behrens Interim Director of Parks and Recreation Laura.Behrenskcityofdenton.com Revision Date 06/15/18 Council Requests for Information Request Request Date Staff Responsible Status 1. Information on cost determination for curb rate vs 6/5/17 Cox Consultant has been hired and started drop-off rate at landfill work on a cost of service study. A presentation to Council is expected in July. 2. Search for"smoking" in Code of Ordinances and 4/17/18 Rosendahl An ordinance is being prepared for ensure consistency with new ordinance (look at June 26 Council meeting. 22.31(13) and 22.31(1)) 3. TWU master plan and how trees are impacted; Can 5/1/18 McDonald TWU will give a brief presentation on trees be saved and protected; next steps their Master Plan during an August Work Session. 4. ISR on leaf trucks (potential use and budget) 5/8/18 Cox Staff is researching and expect to have an ISR prepared by June 29. 5. Inquiry when FS4 ribbon cutting will be held and 5/8/18 Hedges Scheduled dedication for Friday June when Medic 4 will be operational 22 at loam. Chief Hedges will also acknowledge the completion of FS2. 6. Work session on downtown and homelessness, review 3/20/18 and Kuechler/Shaw A work session will be scheduled for of options to address shortfall of emergency housing 5/15/18 July 17. before winter comes, set numerical goals and timing targets. 7. Work session on proposed permitting processes for 5/15/18 McDonald Staff is developing an informal staff businesses under the new DDC. Benchmark against report. other similar cities such as Carrollton or McKinney. 8. ISR on zoning map and processes/procedures for 5/15/18 McDonald Being worked on with the consistency of developing districts Development Code Review Committee. 9. Work session on Council appointed ad hoc 5/22/18 Leal A work session will be scheduled for committees and adherence to TOMA July. 10. Work session focused on downtown development to 6/4/18 Booth/Puente/McDonald A work session is planned for July include an update on downtown master plan, a 17. complementary master plan for PEC 4 area, and an overview of current uses of the Downtown Reinvestment Grant Fund and potentially expanding uses of this fund status. 11. Information on what electric rates would be if we did 6/4/18 Morrow Staff will be providing this not have the DEC and how the DEC impacts rates information in late June or early July. Request Request Date Staff Responsible Status 12. Find and distribute the staff report that was prepared a 6/5/18 Wood Information is in the June 15 Friday few years ago that discusses regulations for tables and report. chairs in the right-of-way. 13. Information on the Monarch City USA designation. 6/5/18 Barnett Information is in the June 15 Friday report. 14. Make individual video segments available for 6/5/18 Rogers Information is in the June 15 Friday proclamations so groups recognized at Council report. Meetings can easily access their portion of the meeting. 15. Update on the status of sidewalk repair in 6/12/18 Estes Information is in the June 15 Friday downtown/area around the square. report. 16. Information on the Southlake Program for the 6/12/18 McDonaldBirdseye Staff is researching and expect to Improvement of Neighborhoods (SPIN) and how a have an ISR prepared by June 22. similar program could be implemented in Denton. 17. Describe the process for addressing improper uses in a 6/12/18 McDonald Information will be provided in the zoning district. June 22 Friday report. 18. Work session on the status of Quiet Zone 6/12/18 Deshmukh/Nelson ISR is in the June 15 Friday report. establishment. The ISR will be followed by a work session in August. 19. Information on the current provision of Wi-Fi in 6/12/18 Kraft/PackanBekker Information will be provided in the Recreation Centers. If Wi-Fi is currently not provided, June 22 Friday report. provide a plan and costs associated with installing Wi- Fi. Provide feasibility of making technology available for youth to use at Recreation Centers during after school hours, potential partnership with the Library. 20. ISR on sales tax including allowable uses of our 1%, 6/12/18 Puente Staff is researching and expect to options for the transportation 1%, and property tax have an ISR prepared by June 22. relief. Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Tuesday,June 26,2018 11:00 AM Council Chambers&Work Session Room After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in Open Session on Tuesday, June 26, 2018 at 11:00 a.m. in the City Council Chambers at City Hall, 215 E. McKinney Street,Denton,Texas at which the following items will be considered: A. ID 18-993 Consider adoption of an ordinance canvassing the returns and declaring the results of the Runoff Municipal Election held in the city of Denton on June 16,2018. B. ID 18-994 Oath of Office administered to newly elected Council Member. C. ID 18-995 Election of Mayor Pro Tem. Following the completion of the Open Session, the City Council of the City of Denton, Texas will convene in a Work Session in the Work Session Room at which the following items will be considered: 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on the agenda for June 26,2018. 3. Work Session Reports A. ID 18-898 Receive a report; hold a discussion, and receive departmental presentations in preparation for the FY 2018-19 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. B. ID 18-957 Receive a report, hold a discussion, and give staff direction regarding an update on the progress made by the City Hall West Steering Committee. C. ID 18-996 Receive a report, hold a discussion, and give staff direction regarding Boards and Commissions nominations and appointments. D. ID 18-1016 Receive a report, hold a discussion, and give staff direction regarding a review of the Solid Waste Department's landfill and collections operations by Blue Ridge Services,Inc. Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code,as amended,or as otherwise allowed by law. 1. Closed Meeting: Page I Printed on 611512018 City Council Meeting Agenda June 26,2018 A. ID 18-1012 Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under Texas Government Code Section 551.086; Consultation with Attorneys - Under Texas Government Code, Section 551.071. Receive competitive and financial public power information from staff related to Power Purchase Agreements between the City of Denton, as the seller of power and electric energy services, and Texas Woman's University, as a buyer of power and electric energy services; discuss, deliberate, and make recommendations to City Council regarding the same. Consultation with the City's attorneys regarding legal issues associated with the above matters where a public discussion of these legal matters would conflict with the duty of the City's attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City's legal position in any administrative proceeding or potential litigation. ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE `PUBLIC POWER EXCEPTION'). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV'T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting at which the following items will be considered: 1. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A — Q. This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A — C below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 18-891 Consider adoption of an ordinance of the City of Denton, Texas, nunc pro tunc, correcting inadvertent mistakes in Section 2(a)(21) of Ordinance No. 2015-121 relating to the prohibition of smoking near a street-front main entrance and amending Chapter 22, Article 11, Park Rules, Section 22-31(13) and Section 22-31.1 to provide for clarification of smoking in parks within the City of Denton; providing for a severability clause, savings Page 2 Printed on 611512018 City Council Meeting Agenda June 26, 2018 clause, and an effective date. B. ID 18-999 Consider adoption of an ordinance of the City of Denton, Texas, providing for, authorizing, and approving the purchase of Property, Boiler & Machinery, and Business Interruption Insurance Coverage for the City of Denton, through the City's sole broker of record, McGriff, Seibels, and Williams of Texas, Inc, and in accordance with Chapter 252.024 of the Texas Local Government Code such coverage is exempt from the requirements of competitive bidding; and providing an effective date (File #XXX awarded to Swiss Re Insurance Company and AIG (50% split) with a one (1) year not-to-exceed amount of$443,385 and a three(3)year not-to-exceed amount of$1,396,700). C. ID 18-1001 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Service Agreement for emergency medical services billing and an electronic patient care reporting system for the Fire Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 6091- awarded to Change Healthcare Technology Enabled Services, LLC, for three (3) year, with the option for two (2) additional one (1) year extensions,in a total not-to-exceed amount of$950,000 for all years). 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 18-418 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract for Technology Infrastructure from manufacturers Cisco Systems, Inc, Dell EMC and VMware, Inc. to include products and services, and support and maintenance for the City of Denton; providing for the expenditure of funds therefore; and providing an effective date (RFP 6504- awarded to Presidio Networked Solutions Group, LLC, in the three (3) year not-to-exceed amount of$10,500,000). B. ID 18-915 Consider adoption of an ordinance authorizing a development agreement between the City of Denton and Marker Stone Realty Partners I, LLC and Marker Stone Realty Partners II, LLC; providing for acquisition of necessary property interest, installment of critical infrastructure, and provision of electrical services; authorizing the City Manager to execute the agreement, and providing for an effective date. (Evers Way and Beall Way Additions) C. ID 18-959 Consider nominations for appointment to the City's Board of Ethics. D. ID 18-975 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or designee, to execute an agreement for the purchase of a permanent access easement, temporary blanket access and construction easements, in exchange for the City providing management and construction services to relocate a 138kV electric transmission line located on the property of Terrano Realty, Inc., with the actual costs of the relocation to be borne jointly and severally by Terrano Realty, Inc., Medanjo Partners, LTD., and NW Realty, through an existing $2,200,000 escrow fund, and the City granting partial releases to certain existing easements in favor of the City of Denton. E. ID 18-1002 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule Page 3 Printed on 611512018 City Council Meeting Agenda June 26,2018 municipal corporation, authorizing the City Manager to execute a contract for galvanized steel transmission poles, anchor cages, and associated hardware for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (RFP 6744-awarded to Texas Electric Cooperative in the not-to-exceed amount of $1,056,597.50). The Public Utilities Board recommends approval 3. PUBLIC HEARINGS A. A18-0001c Conduct the second of two public hearings for a voluntary annexation of approximately 47.466 acres of land generally located on the south side of E. Ryan Road, east of the intersection of E. Ryan Road and Andrew Avenue by the City of Denton, Texas. (A18-0001,Creekside,Cindy Jackson) 4. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas,on the day of ,2018 at o'clock(a.m.)(p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM AND COUNCIL CHAMBERS ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. Page 4 Printed on 611512018 pop" June 2018 Sunday Monday Tuesday Wednesday Iliursday Friday Saturday 1 2 11:00 Development Code Review 3 4 5 6 7 8 9 11:00am Council 10:30am Committee on 4 p.m. Public Art Cancelled 11:00 Luncheon Citizen Engagement Committee Development Code 1:30pm Committee on Review the Environment 12:OOpm CC Work 5:30pm Traffic Safety Session Commission 6:30pm CC Regular Park Board 6pm Session 10 11 12 13 14 15 16 9:OOam Public Utilities 11:OOam 2nd Tuesday 11:OOam EDP Board Board Session Cancelled 1:30pm 12:OOpm Committee Development Code 5:30pm HLC on the Environment Review S:OOpm P&ZWork Se ssion 6:30pm P&ZRegular Se ssio n 17 18 19 20 21 22 23 2:00 pm CC Work 11:30am Mobility HOTCommittee 9-12 11:00 Development Session Committee Code Review 6:30 pm CC Regular HaBSCo Meeting Session 24 25 26 27 28 29 30 6:OOpm Public Utilities 10:00am Council S:OOpm P&ZWork 11:00 Development Board Airp o rt C o mm itte e Session Code Review 6:30pm P&ZRegular 4:00 pm ZBA 11:00 am 4th Tuesday Session Session 6/13/2018 4:32 PM Sunday Monday Tuesday Wednesday Mursday Friday Saturday 1 2 3 4 5 6 7 No Council Luncheon No Council Meeting 41h of July - 4 p.m. Public Art 11.00 Development 1:30pm Committee on City Holiday Committee Code Review the Environment 5:3 Op m Tra ffic Sa fe ty Commission Park Board 6pm 8 9 10 11 12 13 14 9:00am Public Utilities No Counc il Me e ting 11:OOam EDP Board 11:00 Development Board Code Review 5:00pm P&Z Work 5:30pm HLC Session 6:30pm P&ZRegular Se ssio n 15 16 17 18 19 20 21 2:00 pm CC Work 11:30am Mobility HaBSCo Meeting 11:00 Development Session Committee Code Review 6:30 pm CC Regular Session 22 23 24 25 26 27 28 6:00pm Public Utilities 10:00am Council 12:00 Downtown TF 11:00 Development Board AirportCo turn ittee Code Review 5:00pm P&ZWork 2:00 pm 4th Tuesday Session Session 6:30pm P&ZRegular Se ssio n 29 30 31 No Council Meeting 4:00pm7BA 6/13/2018 4:32 PM August • Sunday Monday Tuesday Wednesday 'hursday Friday Saturday 1 2 3 4 8:30 am Council Budget Workshop 4 p.m. Public Art Committee 5 611:30 am Council 7 8 9 10 11 Luncheon 2:00 pm CC Work 11:00am EDP Board 1:30pm Committee on Session the Fnvironment 6:30 pm CC Regular 5:00pm P&ZWork 5:30pm Traffic Safety Session Session Commission 6:30pm P&ZRegular ParkBoard 6 p m Session 12 13 14 15 16 17 18 9:00am Public Utilities 2:00 pm 2nd Tuesday 11:30am Mobility Board Session Committee Ha BSC o Meeting 5:30pm HLC 19 20 21 22 23 24 25 2:00 pm CC Work 5:00pm P&Z Work 8:00am City Session Se ssio n Council Re tre a t 6:30 pm CC Regular 6:30pm P&ZRegular Iocation'IBD Se ssio n Se ssio n 26 27 28 29 30 31 6:00pm Pub he Utilities 10:00am Council Board Airport Committee 4:00 pm ZBA 2:00 pm 4th Tuesday Session 6/13/2018 4:32 PM 6/13/18 FUTURE CITY COUNCIL ITEMS Note: This is a working draft of pending Council items and is subject to chap a without notice. Meeting Date Deadlines Item June 12—2"d Tuesday Session Captions—May 25 USCM, Boston, 6/8-6/11 Backup—June 8 WS—Department Budget Presentations WS—HOT/sponsorship discussion WS—Small Area Plan discussion WS—Radio System Update CS—TWU contract agreement June 19—Work/Regular Session Captions—June 4 TCMA, Galveston, 6/21-24 Backup—June 15 WS—Department Budget Presentations WS—PID Guidelines WS—Mews Street discussion IC—Design contract Service Center/651 Mayhill IC—Nominations to the Board of Ethics June 26—4th Tuesday Session Captions—June 11 IC—Canvass runoff election/oath of office (do first before meeting Backup—June 22 WS—Department Budget Presentations WS—Industrial Street park design concept WS—City Hall West update WS—Discussion -using tree funds for irrigating trees in medians WS—Blue Ridge operation overview IC—Nominations to the Board of Ethics July 2—No Luncheon Jul 3 —No Meeting July 41h holiday observed—City Offices closed July 10—No Meeting July 17—Work/Regular Session Captions—July 2 WS—2nd Preliminary Budget Discussion Backup—July 13 WS—Department Budget Presentations WS—Tree discussion WS—Cost of Service WS—Discussion on homelessness IC—EDP Board nominating committee IC—DRC Engineering contract IC—Approval of Board of Ethics nominations July 24—4th Tuesday Session Captions—July 9 WS—Department Budget Presentations Backup—July 20 July 31 —No Meeting CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date Deadlines Item August 2—Budget Workshop Captions—July 16 Backup—July 27 August 6—Luncheon Captions—July 23 WS—Department Budget Presentations Backup—August 2 WS—Gas Well Inspection Annual Report August 7—Work/Regular Session Captions—July 23 WS—Department Budget Presentations Backup—August 3 WS—Budget Workshop WS—Downtown Reinvestment Grant WS—Chamber ED contract WS—Board of Ethics Rules and Procedures August 14—2n Tuesday Session Captions—July 30 WS—Budget Workshop Backup—Au st 10 August 21 —Work/Regular Session Captions—August 6 WS—Budget Workshop Backup—August 17 WS—TWU Master Plan discussion IC—Chamber ED contract August 28 4th Tuesday Session Captions—August 13 WS—Budget Workshop Backup—August 24 IC—Approval of Board of Ethics Rules and Procedures PH— 1 st Public Hearing on the Tax Rate September 3 —No Luncheon Labor Day holiday September 4—No Meeting September 11—Special Called Work/Regular Captions—August 27 WS—Budget Workshop Session Backup— September 7 PH—2nd Public Hearing on the Tax Rate PH—Public Hearing on the Budget September 18—Work/Regular Session Captions—August 31 WS—Budget Workshop Backup— September 14 IC—Adoption of Budget September 25 —4th Tuesday Session Captions— September 10 ICMA—9/22-26, Baltimore Backup— September 21 October 1 —Luncheon Captions— September 17 Joint DISD luncheon Backup— September 27 October 2—No Meeting National Night Out October 9—2nd Tuesday Meeting Captions— September 24 TML, Fort Worth, 10/9-10/12 Backup—October 5 October 16—Work/Regular Session Captions—October 1 Backup—October 12 October 23 —4th Tuesday Session Captions—October 8 WS—Stoke annual report Backup—October 19 October 30—No Meeting November 5 —Luncheon Captions—October 22 Airport Update—meeting at Airport Backup—November 1 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date Deadlines Item November 6—Work/Regular Session Captions—October 22 NLC, Los Angeles, 11/7-11/10 Backup—November 2 IC— Stoke contract renewal November 13 —2nd Tuesday Session Captions—October 29 Backup—November 9 November 20—No Meeting Thanksgiving Holiday observed—City Offices Closed 11/22-23 November 27—4'Tuesday Session Captions—November 12 Backup—November 21 Tentative-Based on Need December 3 —Luncheon Captions—November 19 Backup—November 29 December 4—Work/Regular Session Captions—November 19 Backup—November 30 December 11 —2 nd Tuesday Session Captions—November 26 Backup—December 7 December 18—Work/Regular Session Captions—December 3 Backup—December 14 Tentative-Based on Need December 25 —No Meeting Christmas Holiday observed—City Offices Closed 12/24-25 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Construction Projects Report IMPROVING - 10F TY AMISMI DENTON Week of June 18-24, 2018 D E N T(C' )N Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: CURRENT PROJECTS See Yellow Highlighted for Major Closures Cobblestone North Dead Street Reconstruction Ashcroft Ln. 5/14/18 8/9/18 Streets 5/4/18 Door Hangers (940)349-7160 Row End (Temporary Lane Closures) LINT 2018 Residence Hall Project Coordinate with Ave.A Maple Eagle 3/19/18 6/30/18 Engineering N/A (940)349-8910 (Temporary Lane Closures) UNT Bonnie Brae St. Roselawn West Engineering Vintage 7 1 17 8 30 18 Street Widening En A Electronic Si 940 349-8910 (Phase 1) of UPPRR Line g / / / / g g N/ Signs ( ) Canterbury Ct. Hollyhill 1-35 4/9/18 6/29/18 Drainage Improvements Drainage 3/26/18 Door Hangers 940-349-8488 (Temporary Lane Closures) Capetown Dr. Desert Willow Bishop Pine 6/25/18 8/3/18 Concrete Street Panel Repair Streets 6/5/18 Door Hangers (940)349-7160 (Temporary Lane Closures Possible) Cobblestone Row N. Locust Evers Pkwy 6/11/18 8/9/18 Street Reconstruction Streets 6/5/18 Door Hangers (940)349-7160 (Temporary Lane Closures) Edwards Rd. Camino Real Swisher Rd. 6/4/18 9/10/18 Street Reconstruction Streets 5/17/18 HOA Contacted (940)349-7160 Trl. (Temporary Lane Closures) Emery St. Alice Coit 6/25/18 8/3/18 Street Resurfacing Streets (940)349-7160 (Temporary Lane Closures) Emery St. Bellemead Hillcrest 6/29/18 6/30/18 Install Drive Approaches/Utilities Engineering 940-349-8910 Street Closure Fulton St. Oak University 6/11/18 11/16/18 Water Main Construction Water (940)349-7181 (Street Closure) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Fulton St. TBD TBD Wastewater Wastewater Fulton St. TBD TBD Streets Streets Hickory St. North Texas Ave C 5/21/18 8/3/18 Street Reconstruction Streets 5/15/18 Electronic Signs (940)349-7160 Blvd. (Temporary Road Closures) Highland St. Carroll IOOF 6/11/18 7/2/18 Street Resurfacing,Curb and Gutter Streets N/A (940)349-7160 (Temporary Lane Closures) Holiday Park Phase 2 Manhattan Kings Row 11/10/17 12/1/18 Wastewater Main Construction Wastewater 11/16/18 Door Hangers (940)349-7300 (Temporary Lane Closures Possible) Hollow Ridge Dr. Paint Dr. Big Horn Trail 5/14/18 6/29/18 Concrete Street Panel Repair Streets 5/3/18 Door Hangers (940)349-7160 (Temporary Lane Closures Possible) Huisache St. Yucca Retama 5/21/18 7/20/18 Streets Construction Streets 5/15/18 Door Hangers (940)349-7160 (Temporary Lane Closures Possible) Lakeview Blvd. Black Walnut Burr oak 6/18/18 7/13/18 Concrete Street Panel Repair Streets 6/5/18 HOA Contacted (940)349-7160 (Temporary Lane Closures Possible) Linda Ln. Cobb�loesNtone NortEnd dDead 4/23/18 8/9/18 Street Reconstruction Streets 4/9/18 Door Hangers (940)349-7160 (Temporary Lane Closures) Lindsay St. McCormick 1-35 Service 6/8/18 7/31/18 Wastewater Main Reconstruction Wastewater 6/5/18 Door Hangers (940)349-7300 (Temporary Lane Closures Possible) Malone St. Crescent Westchester 6/11/18 7/13/18 Water Main Construction Water (940)349-7181 (Street Closure) McKinney St. Loop 288 Ryan H.S 5/29/18 TBD Sidewalk Construction Engineering N/A Electronic Signs (940)349-8910 (Temporary Lane Closures) Ma hill Rd. US 380 Edwards 9 1 17 2 1 20 Street Reconstruction Engineering 1/3/18, Door Hangers y / / / / g� g g (940)349-8910 (Temporary Road Closures) 1/24/18 Mild Creek Ln. RamblingRock Cul de Sac 4 30 18 6 29 18 Concrete Panel/Sidewalk Repairs Streets 4 26 18 Door Hangers / / / / / / g (940)349-7160 No Detours Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Water and Wastewater Construction Mills Rd. Mayhill Denton ISD 5/29/18 7/30/18 and Road Widening Engineering N/A Electronic Signs (940)349-8910 driveway (Street Closure) Mingo Rd. Sirius Mockingbird 6/25/18 7/13/18 Wastewater Main Construction Engineering (940)349-8910 (Road Closure) Montecito Dr. EI Paseo Seville 5/29/18 6/22/18 Curb and Gutter Repairs Streets N/A (940)349-7160 (Temporary Lane Closures) Montecito Dr. EI Paseo Seville 6/25/18 7/23/18 Street Resurfacing Streets (940)349-7160 (Temporary Lane Closures) Paint Dr. Arabian Hollow Ridge 6/11/18 7/20/18 Concrete Street Panel Repair Streets 5/25/18 Door Hangers (940)349-7160 (Temporary Lane Closures) Prominence Pkwy. Mayhill Atlanta 1/31/18 8/31/18 Water and Wastewater Crossing Engineering 1/24/18 Door Hangers (940)349-8910 (Road Closure) Retama St. Sagebrush Huisache TBT TBD Streets Construction Streets 5/15/18 Door Hangers (940)349-7160 (Temporary Lane Closures Possible) Riney Rd. N Elm Solana 9/29/17 9/30/18 Road Removal and Replacement Engineering Yes Electronic Signs (940)349-8910 (Road Closure) Roselawn Dr. Bonnie Brae Kansas City 3/26/18 TBD Drainage and Roadway Construction Engineering N/A (940)349-8910 Southern RR (One Lane traffic control) Sagebrush Dr. Kings Row Retama 5/21/18 7/20/18 Streets Construction Streets 5/15/18 (940)349-7160 (Temporary Lane Closures Possible) Sena St. Malone Ector 4/23/18 7/20/18 Street Reconstruction Streets 4/17/18 (940)349-7160 (Temporary Lane Closures) Spencer Rd. Mayhill Lowe's 4/2/18 9/29/18 Water Line Replacement Water 3/16/18 Contacted (940)349-8910 Driveway (Road Closure) departments affected Lowe's Drainage Rebuild Contacted Spencer Rd. Mayhill 4/2/18 9/29/18 Drainage 3/16/18 departments affected (940)349-8910 Driveway (Road Closure) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: p y Lowe's / / / / Road Reconstruction g g / / Contacted ) Spencer Rd. Mayhill 4 2 18 9 29 18 Engineering 3 16 18 departments affected (940 349-8910 Driveway (Road Closure) Dead End Street Resurfacing,Curb and Gutter Sun Valley Dr. Stuart West 5/14/18 6/29/18 (Temporary Lane Closures) Streets 5/1/18 Door Hangers (940)349-7160 Valley View Rd. Kings Row Sun Valley 5/14/18 6/29/18 Street Resurfacing,Curb and Gutter Streets 5/1/18 Door Hangers (940)349-7160 (Temporary Lane Closures) UNT 2018 CVAD Project Welch St. Mulberry Chestnut 4/11/18 6/30/18 Drive approach/Sidewalk Engineering 3/19/18 3/30/2018 (940)349-8910 (Temporary Lane Closures) COMPLETED PROJECTS Hereford Rd. Bighorn Paint 5/7/18 6/8/18 Concrete Panel Repairs Streets 4/26/18 Door Hangers (940)349-7160 (No Detours) Pennsylvania Wastewater Main Construction Hollyhill Ln. Longridge 5/9/18 5/31/18 Wastewater N/A Door Hangers 940-349-7300 Dr. (Temporary Road Closures Possible) Market St. Loop 288 N Blake 4/16/18 6/1/18 Street Resurfacing, Curb and Gutter Streets 4/9/18 Door Hangers (940)349-7160 (Temporary Lane Closures) Right Turn Water Line Replacement Mayhill Rd. Mayhill NB Lane at 5/18/18 5/31/18 N/A (940)349-8910 McKinney (Lane Closure) UPCOMING PROJECTS Bonnie Brae St. US 377 135W 2018 2020 Street Widening Engineering (940)349-8910 (Phase 2) Bonnie Brae St. US 377 135E 2019 2021 Street Widening Engineering (940)349-8910 (Phase 1) Bonnie Brae St. TBD TBD TBD TBD Street Widening Engineering (940)349-8910 (Phase 1) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Hettie St. TBD TBD Water,Wastewater, and Streets Multiple Hinkle Dr. TBD TBD Water,Wastewater,Drainage,Streets Multiple Londonderry Ln. Teasley Westminster 9/1/18 TBD Street Improvements Streets (940)349-7160 (Temporary Lane Closures) Malone St. Crescent Westminster Summer 2018 Water Main Construction Water (940)349-7181 Panhandle St. Carroll Bolivar TBT TBT Street Resurfacing,Curb and Gutter Streets 4/9/18 Door Hangers (940)349-7160 (Temporary Lane Closures) PEC 4- Engineering In Design Installing Underground Box Culvert Engineering (940)349-8910 Smith-Johnson Summer 2018 Water,Wastewater,Drainage,Streets Engineering (940)349-8910 Stuart Rd. Windsor Kings Row TBD TBD Concrete Curb and Gutter Repair Streets (940)349-7160 (Temporary Lane Closures) Thomas St. TBD TBD Water,Wastewater, and Streets Multiple W. Walnut St. S. Elm Cedar TBT TBT Utility Construction Engineering N/A (940)349-8910 (Temporary Road Closures) Wayne St. TBD TBD Water,Wastewater, and Streets Multiple Windsor Dr. TBD TBD Water,Wastewater,Drainage,Streets Engineering (940)349-8910