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071318 Friday Staff Report tCCity Manager's Office DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 MEMORANDUM DATE: July 13, 2018 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report I. Council Schedule A. Meetings 1. City Council Ethics Training on Monday, July 16, 2018 at 6:00 p.m. in the City Council Chambers. 2. Work Session of the City Council on Tuesday, July 17, 2018 at 10:00 a.m. in the City Council Work Session Room followed by a Regular Meeting in the Council Chambers at 6:30 p.m. 3. Mobility Committee Meeting on Wednesday,July 18, 2018 at 11:30 a.m. in the City Council Work Session Room. 4. No Agenda Committee Meeting on Wednesday, July 18, 2018. 5. Development Code Review Committee Meeting on Friday, July 19, 2018 at 11:00 a.m. in the City Council Work Session Room. B. Upcoming Events II. General Information & Status Update A. DEC Operation—DME staff was recently notified by Enterprise Pipeline that they needed to take their natural gas pipeline, that serves the Denton Energy Center, out of service from July 10 through July 23 for Federally-mandated pipeline inspection and cleaning. This is required every ten years for safety purposes. Substantial efforts were made by essentially all of Enterprises' customers (including Denton) to get the maintenance outage deferred past summer peak OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service load conditions. Numerous contacts were made (and support in principle received) from the PUCT, ERCOT, and the Texas Railroad Commission who understood the seriousness of a natural gas pipeline outage that affects at least 3 power plants in ERCOT. A petition was also filed by Brazos Electric (with a DME concurrence filing) with the TRRC to seek a delay. However, the pipeline maintenance outage as proceeded as planned. Impacting the efforts to get a delay include (i) relatively"mild"weather, (ii) an all-time ERCOT peak demand for July with no adverse impact, and(iii)the fact that the Enterprise work is required by Federal law, not Texas statutes. In this regard, Enterprise says they filed with Federal authorities for a time extension,but were told it would take 6 months to hear their request. Staff contact: George Morrow, DME B. Texas DPS Driver License Facility—Last week, the Texas Department of Public Safety(DPS) announced a temporary measure to reduce overcrowding at 6 driver license (DL) offices this summer, including the Denton DL Office located on N Loop 288. A copy of the press release is found here. Beginning Monday, July 9, these six locations will provide only mandatory in-office transactions until August 31, 2018. According to DPS, the majority of Texans who are eligible to conduct their transaction online, by phone or by mail, which would allow them to skip the trip to a DL office altogether, currently are not taking advantage of these convenient options. This results in more customers inside DL offices and longer wait times, including for those who are required to come into an office. Customers who are eligible to conduct their transaction online,by mail, or by telephone will be directed to a nearby full service driver license office (DLO) or driver license center(DLC) if they desire in-office services. Before going to the Denton DLO or any other full-service facility, customers are encouraged to determine if they are eligible to conduct their transaction online, by mail, or by telephone. You can review this information and complete online transactions by going to www.dps.texas.gov/DriverLicense/. The following offices are local and regional alternatives: • Carrollton Mega Center, 4600 State Highway 121, Carrollton, TX 75010, (972) 394-4530 • Lewisville Driver License Office, 400 N. Valley Pkwy. Ste. 2072, Lewisville, TX 75067, (972) 221-8081 • Gainesville Driver License Office, 206 West California, Gainesville, TX 76240, (940) 665-3924 City staff has reshared communications from Texas DPS through social media in an effort to help spread the word and encourage customers to conduct eligible transactions online, by mail, or by telephone. Staff contact: Sarah Kuechler, Public Affairs C. Denton Housing Authority Board of Commissioners—The Denton Housing Authority is a separate unit of government operating under its own rules and regulations and those of the Department of Housing and Urban Development (HUD). The relationship of the City of Denton to DHA is controlled by Chapter 392 of the Local Government Code. The only formal relationship between the City of Denton and DHA is that the Mayor of the City of Denton appoints commissioners to the DHA Board of Commissioners, made up of 5 citizens. With a recent opening on the DHA Board left by former Commissioner Bill Giese, Mayor Watts has appointed Pat Smith to serve on the Board. He was sworn in this week. Staff contact: Sarah Kuechler, Public Affairs D. Midnight Hoops—The annual Midnight Hoops event will be held on Saturday, August 4 at Guyer High School. Midnight Hoops is a free program designed to give middle school, high school, and college students a fun, safe, and educational experience. The event features a basketball tournament,job fair, bounce house, games for prizes, concessions, and free t-shirts and food for all players. It also serves as an opportunity for youth to interact with personnel from the Denton Police, Fire, and Parks &Recreation departments, and other students, teachers, coaches, and officers from surrounding areas. Registration forms must be returned by Monday, July 23 to the Denton Police Department. Please see attached brochure and registration form. Staff contact: Cleo Birckbichler, Police Department E. Faith-Based Crime Prevention Conference—The sixth annual Denton Police Department Faith-Based Crime Prevention conference will be held on Saturday, August 18 from 8:00 a.m. to 1:00 p.m. in the Student Ministry Center of Denton Bible Church, 2300 E. University Drive. The conference will feature special guest Kris Paronto, survivor and hero of the Benghazi attack. There is no cost to attend the event. Please see attached flyer for more information. Interested participants can register by contacting Officer Shane Kizer at shane.kizergcityofdenton.com or(940) 349-7241. Staff contact: Shane Kizer, Police Department F. New Bike and Pedestrian Coordinator-Capital Projects is pleased to welcome Marc Oliphant as the City's new Bicycle and Pedestrian Coordinator. Marc moved to Denton from the Washington, D.C. area where he spent the last nine years working for Naval District Washington as a master planner, employee transportation coordinator, and base community liaison. Marc has been an avid recreational and commuter cyclist since the age of 14 when he got his first job at a bicycle shop. He spent his summer vacation riding over 400 miles on rail trails in Pennsylvania and Missouri and camping along the way. Marc has a master's degree in urban planning from Virginia Tech and is excited to put his skills to work for the residents of Denton. Staff contact: Pritam Deshmukh, Traffic Engineering G. Cemetery provements Nearing Completion—Entryway arches were installed on July 10 at the Oakwood and IOOF Cemeteries. Fencing at both cemeteries is nearing completion and is scheduled to be fully installed by July 16. The fences were designed by Teague,Nall, and Perkins and are being installed by Rockstar Welding and Powdercoat. Staff has received several compliments about the cemetery improvements from the community and visitors. Staff from Facilities Management and Parks &Recreation will conduct a project walkthrough and punch list next week while the contractor begins demobilization of the site. The cemetery improvement project was originally set to terminate in early June, but wet weather earlier this year combined with several funeral services at both cemeteries resulted in a 30 business day extension to the project. Below are pictures of the archways installed earlier this week at both cemeteries. Staff contact: Gary Packan, Parks &Recreation O K D IC f M El T E Y IO F E TER y i a, III. Community Events A. Meeting for Public Comment on Industrial Street Pocket Park — The City of Denton Parks and Recreation Department invites interested members of the community to attend a public meeting to provide input on concept plans for the development of the Industrial Street Pocket Park. The meeting will begin at 6 p.m. on Thursday, July 19 in the City Council Work Session Room at City Hall (215 E. McKinney St.). Please see the attached flier for additional information. Staff contact: Gary Packan, Parks &Recreation IV. Attachments A. Industrial Street Pocket Park Public Meeting Flyer B. 2018 Midnight Hoops Brochure C. 2018 Faith-Based Crime Prevention Conference Flyer V. Informal Staff Reports A. 2018-085 Sales Tax Overview B. 2018-086 Appointee Review Forms C. 2018-087 Rubble Processing and Building Materials Recovery D. 2018-088 Parks and Recreation Sustainability Practices VI. Council Information A. Council Requests for Information B. Draft Agenda for July 24 C. Council Calendar D. Future Council Items E. Street Construction Report PUBLICINDUSTRIAL STREET PARK RVO Denton Parks and Rec What's important to you is important to us! n 7 0-71 - s Industrial Street Park Public Input Meeting Thursday, July 19 1 6-7 p.m. City Council Work Session Room City Hall, 215 E. McKinney St. Denton Parks and Rec is hosting a public meeting for input on the concept plan for Industrial Street Park, located at 108 Industrial St. For more information, call (940) 349-7275 or visit www.dentonparks.com. o, DENTON MIDNIGHT HOOPS is a program o�"`�N eIW EPAPrA/,, designed to give Middle School, High School and O�Qow_%CE 10) College students a fun, safe, educational, and rewarding experience. c MIDNIGHT HOOPS is free of charge to all students who wish to participate. o � C�MMUNCC'!Pp' Y The program consists of: • Basketball tournament SSIIERS♦FILICE IFFICEISI FIlE11SI FIREFISIFE1S f FEICIEIS • Job fair SPECIAL THANKS TO: The program also allows teenagers to interact City of Denton Police Department with personnel from the Denton Police y p o�=�, 9EA701 Department, Fire Department, Parks & Denton Fire Department p25E e 6 b?�E Recreation Department, and other students, Groggy Dog - teachers, coaches, and officers from surrounding Guyer High School A1 areas. City of Denton Parks &Recreation _ Denton Depot College students will have the opportunity to sign up for internships. Steele Awards v �I - JD Signs and Designs There will be a bounce house, games for prizes, City of Denton Reprographics _ concessions, and free T-Shirts and food for all players. Music provided by DJ Mario Bryant with Paradise Productions. • 0 L2 For more information, contact Officer Cleo Birckbichler GUYER HIGH SCHOOL at(940) 349-7978 or 7501 TEASLEY LANE midnighthoopsDPD@cityofdenton.com. DENTON, TEXAS P DENTON ooN �� TDD: (800)735 2989 �v ADA/EOE/ADEA I�nfgnslPmAu Bmi Pmmntinnal Pnduct Raxinrtw www.cityofdenton.com U ^mom 05/2018 Rules for MIDNIGHT HOOPS.... Registration Form.... M I D ltii I C HT H 00 PS 1. Each game will last 20 minutes with a non- Please print clearly! Photocopies are stop clock. The clock will be stopped in the acceptable. last two minutes of the game for fouls. Team Name Complete the registration form—detach and return it by Monday,July 23,2018. Each team 2. The tournament will be 5 on 5 play full Captain First Name must consist of at least five players and no more court double elimination. Last Name than eight players. 3. If you do not have the adequate amount of players your team will not play. Address Each player must have a number on his or her 4. The captain of the team will be the Spokes- shirt. person for that team. City St. Zip All students and others can participate in 5. No profanity allowed. Phone the tournament FREE of charge. Each team 6. No attitudes allowed. Email MUST consist of at least two students in order 7. The referees will be the deciding factor in a to participate. dispute concerning a basketball call. Age Sex ❑ M ❑ F 8. The referees will decide whether or not you School Please bring your Student ID. will be ejected from the game. 9. Each team member must have a number on TEAM MEMBERS ll Please return our applications to the Denton his or her shirt. T-Shirt y pp Name school size Police Department located at 601 E. Hickory 10. If you are causing problems you will be Street, Suite E. asked to leave the gym. . Individual trophies will be given for 1st, Free food and drinks for participants 2"d, and 3rd place. and volunteers. • Each participant will receive a free commemorative T-Shirt. • Contests/games for prizes and much E more! • Spectators are allowed at no charge. • Students will be able to apply for internships. • There will be separate brackets for I Middle School and one combining High School, Collegiate and Public Safety. El Middle School El Collegiate ❑ High School ❑ Public Safety ❑ Other Detach this portion and turn it in to the Denton Police Department. 611 Annual Denton Police Department Faith Based Crime �. Ef Prevention Conference in A., In partnership with Denton Bible Church Special Guest Kris Paronto "So that we may � boldly say, the S u M O C� O OO Oo Lord Is my helper \- and I IOOCIOO d 2he well not fear what man shall do unto me. " 00000 �� A(71VEA SIB()( T14AM • Pre-Active Shooter • Survival Mindset Behavioral • Who Can Serve- Changes Legislative Clarity • "Left of Bang" . Perimeter Hardening The conference will be held in the Student Ministry Center of Denton . 11 E. University Dr, Denton, on August 185 2018 from 8 am to 1:00 pm. THERE IS NO COST TO ATTEND. Breakfast items, coffee andjuice will be served beginning at 7 am. All who attend will receive a door prize. Names will be drawn for gifts at the conclusion of the conference. Contact Officer Shane Kizer to register: sane. izer ci o en on.com 940-349-7241. Date: July 13, 2018 Report No. 201 8-085 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: The purpose of this report is to provide the City Council with details regarding the City's sales tax rates, their intended use, and other options available. BACKGROUND: The total sales tax rate in the City of Denton is currently 8.25%. Of that rate, 6.25% is allocated to the State of Texas, 1.5% is allocated to the City of Denton, and 0.5% is allocated to the Denton County Transit Authority(DCTA). The table below lists the FY 2017 estimated sales tax revenue generated in the City of Denton by category: Sales Tax Revenue Recipient Estimated Sales Tax Revenue from the City of Denton State of Texas (6.25%) $153.3 million City of Denton(1.5%) $36.8 million DCTA (0.5%) $12.3 million Estimated Total $202.4 million Texas has both a state and a local option sales tax. The state sales tax, called the Limited Sales and Use Tax, was first enacted in 1961 by the 571h Texas Legislature, to be effective September 1, 1961. Although it was not the first sales tax in Texas (before that time there had been a sales tax on certain items such as motor vehicles, gasoline, cigarettes, etc.), the 1961 Limited Sales and Use Tax was the first broad-based tax in the state. The tax rate initially set in 1961 was 2% of the retail sales price of all tangible personal property not specifically exempted. The legislature changed the rate to 3% in 1968, 3.25% in 1969, 4% in 1971, 4.125% in 1984, 5.25% in 1986, 6% in 1987, and 6.25% in 1990. In 1968, City of Denton voters approved the adoption of a 1% municipal sales tax rate. Voters increased that rate by 0.5% in 1994 for property tax relief. Denton's total sales tax rate for municipal operations has been 1.5% since 1994. In 2004 voters approved an increase of 0.5% for the DCTA, bringing the total local option rate to its current level of 2% which is the maximum per Texas Tax Code 321. Revenue from the City's 1% sales and use tax and 0.5% municipal sales tax for property tax relief goes to the General Fund and can be used for any lawful purpose. The 0.5% sales tax for metropolitan and rapid transit authorities is restricted to transit expenses and is revenue to the DCTA. DISCUSSION: A modification to any component of the City's current local option sales tax rate (2%) would require a ballot proposition. This could be initiated at the discretion of the City Council or through a petition signed by at least 20% of voters who cast ballots in the most recent regular Date: July 13, 2018 Report No. 201 8-085 municipal election. Should residents want to modify a portion of the current local option sales tax rate (1% regular rate, 0.5% propert tax relief rate and/or 0.5% transit rate) and replace that portion of the rate with an alternate allowable purpose, a joint proposition could be used on a single ballot to reduce one rate and add another rate. For example, a ballot could call for the repeal of the 0.5%transit portion of the local option sales tax and then add a 0.25% for Type A Economic Development and 0.25% for 4 Type B Economic Development. Staff would note that in this scenario, the City would have to repay its portion of DCTA's current outstanding debt and negotiate terms for existing DCTA facilities/infrastructure located within the City limits. Other examples may involve the repeal of the 0.5% for property tax relief or the 1% regular rate portion of the loal option sale tax. In either scenario, the City's General Fund would see a revenue shortfall. For FY 2018-19, each 0.5% is approximately $12 million or the equivalent of 12 cents on the property tax rate. For a $200,000 single family home, this is approximately$240 per year. Please do not hesitate to contact me if you have any further questions about the city's sales tax. ATTACHMENTS: Texas Comptroller of Public Accounts —Guide on Local Sales Tax Options STAFF CONTACT: Antonio Puente, Jr., Director of Finance (940)-349-7283 Antonio.Puentekcityofdenton.com LOCAL SALIS TAX OPTIONS Glenn Hegar A city, county or special purpose district may adopt a sales tax provided the combined Texas Comptroller of Public Accounts rate of all local sales taxes would not exceed 2 percent at any location within its territorial limits. All local sales taxes require voter approval. SALES TAX OPTIONS FOR CITIES SALES AND USE TAX �� (Increments of 0.125 percent) - Most cities in Texas have this form of sales tax. It may be imposed by any incorporated city. Revenues are F>ar deposited into the city's general revenue fund srv. and may be used for any lawful purpose. (Tax The Comptroller's Code, Chap. 321.) p SALES TAX FOR ECONOMIC DEVELOPMENT* STREET MAINTENANCE SALES TAX online sales tax rate (Increments of 0.125 percent) -Two options are (Increments of 0.125 percent) -All cities are t001 locates all Sales tax available for a city to adopt this tax: authorized to hold an election to adopt a sales Type A-This form of tax may be imposed by most tax to repair and maintain existing city streets. For rates in effect for any incorporated cities.(There are exceptions in certain most cities,the tax expires after four years unless counties with mass transit systems). Revenues must a new election is held to reauthorize the tax.The Texas address. be turned over to a development corporation formed revenue from this tax may be used only to maintain to act on behalf of the city to carry out programs and repair existing city streets and sidewalks. For related to industrial development,business infrastruc- more detailed information, see the Comptroller's ture and the promotion of new and expanded busi- Street Maintenance Sales Tax brochure (PDF). ness enterprises that create or retain primary jobs. (Tax Code, Chap. 327.) Type B-This form of tax may be imposed by any incorporated city. Revenues must be turned over MUNICIPAL DEVELOPMENT CORPORATION* to a development corporation formed to act on (0.125, 0.25, 0.375 or 0.5 percent) -A city may behalf of the city to carry out programs related create a municipal development corporation to to a wide variety of projects including business undertake projects that provide job training, early development and public parks. childhood education, after-school programs, schol- For more detailed information, see the arships, literacy promotion and other projects. FOR MORE INFORMATION, Comptroller's Economic Development Sales Tax VISIT OUR WEBSITE brochure (PDF). (Loc. Govt.Code,Chap.501-505.) This tax is actually imposed by a board,district or Comptroller.Texas.Gov authority created by and for the benefit of a city or county. RECEIVE ECONOMIC _ DEVELOPMENT TAX HELP BY EMAIL AT This publication is intended as a general guide and not as a comprehensive resource on the subjects covered. econ.dev@cpa.texas.gov It is not a substitute for legal advice. LOCAL SALES TAX OPTIONS Voters in the city may authorize adoption of a more than 5,000 or by a county with a population sales tax to fund activities of the corporation. of more than 130,000.The governing body in a (Loc. Govt. Code, Chap. 379A.) municipality or commissioners court may specify MUNICIPAL DEVELOPMENT DISTRICT* the number of years (5, 10, 15 or 20)the district would be continued. Revenues from the sales tax (0.125, 0.25,0.375 or 0.5 percent)-Cities may may be used to finance a wide variety of crime hold an election in all or part of a city, including control and prevention programs. (Loc. Govt. the extraterritorial jurisdiction,to create a municipal Code, Chap. 363, and Tax Code, Sec. 323.105.) development district and adopt a sales tax to fund the district.The district may undertake a variety of VENUE TAX "STADIUM BILL" projects including a convention center, civic cen- (Increments of 0.125 percent)—This sales tax is ter, auditorium and other projects eligible for Type one of several revenue options available to a city or Local sales tax rates B Corporations under Chapter 505 of the Local county to fund sports and community"venue" proj- Government Code. (Loc.Govt. Code, Chap.377.) ects. Multiple cities and counties in any combina- may not exceed a FIRE CONTROL, PREVENTION, AND EMERGENCY tion may join to form a venue district under Chapter MEDICAL SERVICES (EMS) DISTRICTS* 335, Local Government Code, as well. Some exam- combined 2 percent. p (0.125, 0.25, 0.375 or 0.5 percent) - Cities with a ees of a "venue" are a stadium, convention center, population between 25,000 and 550,000 or more park or economic development-type facility. (The rate for a county imposing the tax is capped at than 1.9 million may create an EMS district.The one-half of one percent.) district may include all or any part of a city.The For more detailed information,see the district may finance the operation of a fire control, Comptroller's Sports and Community Venue Tax bro- prevention and EMS program. (Loc. Govt. Code, chure(PDF). (Loc. Gov.Code,Chap.334 and 335.) Chap. 344, and Tax Code, Sect. 321.106.) METROPOLITAN AND RAPID TRANSIT MUNICIPAL SALES TAX FOR AUTHORITIES/MUNICIPAL TRANSIT PROPERTY TAX RELIEF DEPARTMENTS* (Increments of 0.125 percent) -This "additional (0.25, 0.5, 0.75 or 1 percent)- In certain instances, sales tax" may be imposed by most incorporated authorities may be created to levy a sales tax to cities (there are exceptions in certain counties with provide transportation services in participating cities. rapid transit systems). Revenues are deposited into These are not offered statewide to all cities and are a city's general revenue fund. Cities adopting this form of local sales tax must reduce the effective and rollback property tax rates within the city. For more detailed information,see the Comptroller's Using Sales Tax To Reduce The Property Tax Rate brochure(PDF). (Tax Code,Chap.321.) au FOR MORE INFORMATION, SALES TAX OPTIONS FOR CITIES& COUNTIES VISIT OUR WEBSITE Comptroller.Texas.Gov CRIME CONTROL AND PREVENTION DISTRICT* (Increments of 0.125 percent up to 0.5 percent RECEIVE ECONOMIC maximum rate) —This sales tax may be imposed DEVELOPMENT TAX HELP by a city located in a county with a population of BY EMAIL AT econ.dev@cpa.texas.gov LOCAL SALES TAX OPTIONS COUNTY ASSISTANCE DISTRICT* RESCUE (Increments of 0.125 percent)-Counties may hold HELP FIRST • an election in all or part of the county,to create BE one or more county assistance districts and adopt a ' sales tax to fund the districts. A district may under- ` 1 err take a variety of projects including roads or high- y - - ways; provision of law enforcement and detention i services;the maintenance or improvement of librar- ies, museums, parks or other recreational facilities; or other services that benefit the public welfare. Sales taxes paid On generally found in metropolitan areas. Cities may For more detailed information,see the opt to join and, in some cases,withdraw from an Comptroller's County Assistance District Sales Tax purchases this month authority with voter approval.The tax rate is gener- brochure(PDF). (Loc. Govt. Code, Chap.387.) ally implemented in 0.25-percent increments under are generally remitted Transportation Code, Sect. 453.401. (Tax Code, EMERGENCY SERVICES DISTRICT (ESD)* Chap.322 and Transportation Code,Chap.451, (Increments of 0.125 percent) -Counties may hold to the Comptroller next 452, and 453.) an election in all or part of the county,to create one or more emergency services districts and month and allocated to SALES TAX OPTIONS FOR COUNTIES adopt a sales tax to fund the districts. Funds may local taxing entities the be used to hire emergency personnel, contract with COUNTY SALES TAX FOR other entities to provide emergency services, and/ following month. PROPERTY TAX RELIEF or purchase equipment and facilities. (Health and (0.5 or 1 percent) -This sales tax may be imposed Safety Code, Chapters 775.) by most by most counties also imposing an ad valorem tax. Revenues are deposited into a coun- ty's general revenue fund.The rate is 0.5 percent, *This tax is actually imposed by a board, district or except in counties with no territory within the authority created by and for the benefit of a city or limits of a municipality where the rate is 1 percent. county. Hospital districts also may impose this sales tax, but at different rates. For more detailed information, see the Comptroller's Using Sales Tax To Reduce The Property Tax Rate brochure (PDF). (Tax Code, Chap. 323.) FOR MORE INFORMATION, VISIT OUR WEBSITE Comptrol Ier.Texas.Gov RECEIVE ECONOMIC DEVELOPMENT TAX HELP BY EMAIL AT econ.dev@cpa.texas.gov 0 Glenn Hegar Texas Comptroller of Public Accounts This publication is intended as a general guide and not as a comprehensive resource on the subjects covered. It is not a substitute for legal advice. WE'RE e I HELP! If you questionsor For more information,visit our website 800-252-5555 800-252-7875 800-252-1385 Comptroller.Texas.Gov 911 Emergency Service/ Spanish Coin-Operated Machines Tax Equalization Surcharge Hotel Occupancy Tax Receive economic development Automotive Oil Fee 800-531-1441 tax help by email at Battery Fee Faxon Demand(Most frequently requested 800-252-1386 econ.dev@cpa.texas.gov Boat and Boat Motor Sales Tax Sales and Franchise tax forms) Account Status Customs Broker Officer and Director Information Fireworks Tax 800-252-1382 Texas Comptroller of Public Accounts Mixed Beverage Taxes Clean Vehicle Incentive Program 800-862-2260 111 East 17th Street Off-Road,Heavy-Duty Diesel Manufactured Housing Tax Cigarette and Tobacco Austin,Texas 78711-1440 Equipment Surcharge Motor Vehicle Sales Surcharge, Oyster Fee Rental and Seller Financed Sales Tax 888-4-FILING(888-434-5464) Sign up to receive email updates on Sales and Use Taxes Motor Vehicle Registration Surcharge TELEFILE:To File by Phone the Comptroller topics of your choice at comptroller.texas.gov/subscribe. 800-531-5441 800-252-1383 800-252-1389 Cement Tax Fuels Tax GETPUB:To Order Forms and Publications The Texas Comptroller of Public Accounts is an equal Inheritance Tax I FTA opportunity employer and does not discriminate on Local Revenue LG Decals 800-654-FIND(800-654-3463) the basis of race,color,religion,sex,national origin, Miscellaneous Gross Receipts Taxes Petroleum Products Delivery Fee Treasury Find age or disability in employment or in the provision of Oil Well Servicing Tax School Fund Benefit Fee any services,programs or activities. Sulphur Tax 800-321-2274 800-252-1384 Unclaimed Property Claimants In compliance with the Americans with Disabilities 800-531-5441,ext.3-3630 Coastal Protection Unclaimed Property Holders Act,this document may be requested in alternative WebFile Help Crude Oil Production Tax Unclaimed Property Name Searches formats by calling the appropriate toll-free number Natural Gas Production Tax 512-463-3120 in Austin listed or by sending a fax to 512-475-0900. 800-252-1381 Bank Franchise 800-252-1387 877-44RATE4(877-447-2834) Franchise Tax Insurance Tax Interest Rate Publication 96-1708-Revised January 2018 Date: July 13,2018 Report No. 2018-086 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Council Appointee Performance Evaluation Form EXECUTIVE SUMMARY: The current Council appointee review process does not include an evaluation form. The formal review process is currently conducted every October, with a mid-year review scheduled in April. The mid-year review is informal and consists of a dialogue between the City Council members and each appointee in a closed session meeting. The October review is more formal in that a report of accomplishments and goals is prepared by each appointee and shared with the Council prior to the October meeting. This information then helps guide the discussion during the closed session meeting.A copy the goals report has been included in the appointee's official personnel file("file") in the past, although this has not been a consistent practice by Council. BACKGROUND: During the mid-year review process for the Council appointees on April 3, 2018, former Mayor Pro-Tem Bagheri requested Council consider memorializing the review discussion in writing for each appointee for the formal review in October. The intent was for this written document to be included in the appointees' file for future reference. At the Mayor's request, the Human Resources staff contacted Texas Municipal Power Agency (TMPA) to learn more about their evaluation process for their General Manager and to obtain a copy of their evaluation form. The Mayor felt this could be a good comparison since several Board members are evaluating the General Manager. The information obtained from TMPA, as well as a form drafted by a Human Resources staff member using the same categories that are used for other City of Denton Executives,was emailed to Council on April 17,2018. There were no emailed comments from Council, nor has there been any follow-up discussions. Therefore, the Mayor has requested that staff prepare a report to seek feedback from Council regarding the review process/evaluation tool. DISCUSSION: Since 2012, the review period for Council appointees has been October 1 — September 30, to coincide with the fiscal year. In 2014, the Council expressed a desire to meet quarterly; however, that posed to be a challenging schedule, and subsequent Councils did not have a desire to meet that often. At the February 21, 2018, meeting, the Council agreed that biannual meetings would be best: April and October. The general plan was for two appointees to be scheduled per meeting, so with four (4) Council appointees, two review meetings would need to be held in April as well as Date: July 13,2018 Report No. 2018-086 October. Any challenges in scheduling these meetings would be discussed with the agenda committee and alternative dates could be considered. A report of accomplishments for the fiscal year and goals for the next fiscal year would be requested from each appointee for the October meeting. This information is intended to help guide the review discussion, and in the past, a copy of the mutually agreed to goals was included in the appointees' file. A subsequent meeting would be held to approve any increases, if applicable, resulting from their performance. A copy of the ordinance authorizing the increase would also be included in the appointees' file. The first biannual meeting was scheduled on April 3, 2018. During that meeting, Mayor Pro-Tem Bagheri requested Council consider memorializing the review discussion in writing for each appointee for the formal review in October. There was some discussion among Council about the best way to memorialize the evaluation in writing--to incorporate all feedback without a form or written document from each Councilmember. The Council discussed having the Mayor collect an evaluation form from each Councilmember and compile the information into one report. As a member of TMPA, the Mayor was familiar with the process/tool the Board used to evaluate the General Manager; therefore, he requested staff to contact their Human Resources Department to obtain more information. Staff received information, and TMPA's tool and sample summary compilation are included as Exhibits 1 and 2 to this report. It is staff s understanding that the following process is used at TMPA: 1. The General Manager will complete a self-evaluation first. 2. The self-evaluation will be sent to all of the Board members. 3. Each Board member will complete an evaluation and return it to TMPA's Human Resources Department. 4. A member of the Human Resources Department will enter the information into a spreadsheet(reference Exhibit 2). 5. Using the averages and information, the Human Resources staff member creates one evaluation form for the Board to present to the General Manager.Everything is anonymous. Board Members are not told who said what unless they decide to discuss among themselves. A member of the City of Denton's Human Resources staff also prepared a draft evaluation tool using the same categories that are used for other City of Denton Executives (reference Exhibit 3). CONCLUSION: Staff needs direction from Council as to whether or not to implement a formal evaluation tool, and if so, which version is preferred: 1. Similar to TMPA's form(reference Exhibit 1), or 2. City of Denton form, as drafted or with revisions requested by Council (reference Exhibit 3). Date: July 13,2018 Report No. 2018-086 Regardless of which tool is used, TMPA's process could be followed. The only exception is the Mayor would compile the results versus a member of Human Resources (to avoid putting the Human Resources staff in a potentially awkward position). Alternatively, the Council could put a copy of the accomplishments and goals reports in the personnel file. Council input is requested by Friday, August 3, 2018. If a form is desired, this will give staff time to finalize the form and send to the appointees so they are aware of the evaluation tool. Input can be emailed to carla.romine&a,cityofdenton.com.If Council desires a work session to discuss further, let me know. STAFF CONTACT: Carla Romine, Director of Human Resources 940-349-8344 Date: July 13, 2018 Report No. 2018-086 EXHIBIT 1 70F_r�--�' Employee Performance Review — Executive Employee Name: Position/Department: Date in Position: Time in Position: yrs. mos. Date of Hire: Date Completing Review: Ratings: Please rate the employee on the factors listed below, using the following rating codes: 1. = Unsatisfactory Performance-Fails to meet minimum requirements. 2. = Marginal Performance—Requires closer supervision than is necessary for the job. 3. = Meets Expectations—Performance is what is expected. 4. = Exceeds Expectations-Performance consistently exceeds normal job requirements. N/A=Not Applicable or too soon to rate employee on criteria Mark rating points for each Competency Factors for Position Competency Factor 1 2 3 4 N/ A ❑ ❑ ❑ ❑ ❑ 1. Communication: Effectively communicates by listening as well as conveying and receiving ideas,information and 3.5 direction.Writes clearly and understandably. Uses written and oral language to convey key messages and meaning. ❑ 2, Planning and Organization: Utilizes logical, systematic, and orderly procedures to meet objectives. Plans, ❑ ❑ 3.5 ❑ ❑ organizes and implements tasks or programs. Focuses initiative, attention, and actions on a goal, mission, or objective. Pursues goals with commitment and takes pride in accomplishments. 3, Customer Service: Anticipates, meets, or exceeds customer needs and expectation in a timely and courteous ❑ ❑ ❑ ❑ ❑ manner. Represents the Agency in a positive and professional manner. Customers include all TMPA external 3.5 customers,TMPA employees,other Departments,the Planning and Operating Committee,and the employees or their representatives of the TMPA Board and Member Cities. ❑ ❑ ❑ ❑ ❑ 4. Teamwork and Inclusion: Works effectively and productively with others.Supports team mission. 3.6 ❑ S. Problem Solving & Decision-Making: Analyzes and diagnoses problems to resolve them or minimize negative ❑ ❑ 3.6 ❑ ❑ consequences.Isolates,defines and seeks solutions to problem areas. Analyzes problems or procedures,evaluates alternatives and selects best course of action. ❑ ❑ ❑ ❑ ❑ 6, Personal Effectiveness and Values: Projects self-control,confidence, and composure while managing emotions, 3.9 time,energy,and performance. ❑ ❑ ❑ ❑ ❑ 7, Diplomacy:Understands and utilizes formal and informal power structures to achieve objectives. 3.8 ❑ ❑ ❑ ❑ ❑ g, Vision:Imagines,envisions,projects and/or predicts what has not yet been realized. 3.3 ❑ ❑ ❑ ❑ ❑ 9. Conflict Management: Addresses and resolves conflict constructively by facilitating agreements between two or 3.5 more parties. ❑ ❑ ❑ ❑ ❑ 10. Leadership and Guidance: Achieves goals and objectives through others. Directs the operations activities and 4.0 performance of groups of employees. 36.1 Total Rating Points for Competency Factors 3.61 Total Rating Points=10 Date: July 13, 2018 Report No. 2018-086 Mark rating points for Previous Year Goals each Goal 1 2 3 4 N/ A ❑ ❑ ❑ ❑ 1. Maintain a safe working environment. 3.2 ❑ ❑ El El El2. Respond to the proposed EPA CO2 emissions reductions rule and any other legislation affecting the Agency. ❑ ❑ 0 El El3. Continue to immediately respond to coal issues. ❑ ❑ ❑ ❑ ❑ 4 Receive approval from the RRC for additional acreage to be added to ERP, additional acreage to receive full 3.2 bond release,and to submit final bond release applications for additional acreage. ❑ ❑ ❑ ❑ ❑ 5 Continue to facilitate and provide support as requested to the Board,P&O Committee and the Member Cities 3.4 pertaining to the 2018 Plan. ❑ ❑ ❑ ❑ ❑ 6. 15.6 Total Rating Points for Goals 3.12 Total Rating Points_Total#of Goals Rated Overall Performance Rating: Rating Weight Weighted Rating Competencies Total Rating 3.61 x (.70) = 2.5 Goals Total Rating 3.0 x (.30) _ .9 Total Overall Rating (Competencies Total+Goals Total): = 3.5 ❑ Unsatisfactory 0-1.4 Did not meet the key requirements of the job. Excessive direction and follow-up are needed. Immediate improvement required. ❑ Marginal Performance 1.5-2.4 Met the key requirements but did not meet the requirements in all key areas. Requires closer supervision than is necessary for the job. ❑ Meets Expectations 2.5-3.4 Met job requirements in all key areas. Performance meets the standards for the job. ® Exceeds Requirements 3.5 or above Met the key requirements of the job in all areas and exceeded the requirements of the job in many areas. Major Strengths: Describe the employee's major strengths and abilities and how they relate to the job requirements. Date: July 13, 2018 Report No. 2018-086 Areas Requiring Improvement: Describe the specific areas in which you feel the employee needs to improve. Also describe the specific actions that will be taken by you and the employee to strengthen these areas, any training required, and the deadline for which improvements are expected. Training and Development Plan Please describe any training and development required during the upcoming year. Please include any major training initiatives required as a goal(s) in the SMART goal format. Date: July 13, 2018 Report No. 2018-086 Goals: List the goals to be accomplished during the upcoming year(up to 6 SMART Goals) S= Specific, M=Measureable, A=Achievable, R=Resources Available,T=Time Specific. Upcoming Year Goals Goal No. Goal Metric Target Date 1. 2. 3. 4. 5. 6. 7. 8. Employee Comments: (Optional) Date: July 13,2018 Report No. 2018-086 Required Signatures: Reviewer: Date: Reviewer's Supervisor: Date: Human Resources: Date: Employee: Date: Date: July 13, 2018 Report No. 2018-086 PERFORMANCE SCALE: EXHIBIT 2 4. EXCEEDS EXPECTATIONS: Performance consistently exceeds normal job requirements. 3. MEETS EXPECTATIONS: Performance is what is expected. Sample Summary Spreadsheet of TMPA Board Evaluation 2. MARGINAL PERFORMANCE Requires closer supervision than is necessary for the job. 1. UNSATISFACTORY PERFORMANCE: Fails to meet the minimum requirements. N/A: Not Applicable or too soon to rate employee on criteria COMPETENCY FACTORS FOR POSITION PREVIOUS YEAR GOALS Problem Teamwork Solving& Personal Leadership Planning and Customer and Decision Effectiveness Conflict and Communication Organization Service Inclusion Making and Values Diplomacy Vision Management Guidance Avg Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 Avg Reviewer 1 4 3 4 4 3 4 4 3 4 0 3.30 0 3 3 3 3 3 2.50 Reviewer 2 3 4 3 4 4 4 4 3 3 4 3.60 0 3 3 3 3 4 2.67 Reviewer 3 3 4 4 3 4 4 4 4 4 4 3.80 0 4 2 3 4 4 2.83 Reviewer 4 3 3 3 4 3 4 3 3 3 4 3.30 0 3 3 3 3 3 2.50 Reviewer 5 4 4 3 4 4 4 4 4 4 4 3.90 0 Reviewer 6 4 3 4 4 4 4 4 3 3 4 3.70 0 3 3 3 3 3 2.50 Reviewer 7 3 4 4 3 3 4 4 3 4 4 3.60 0 Reviewer 8 4 3 3 3 4 3 3 3 3 4 3.3 0 ,Average 3.5 3.5 3.5 3.6 3.6 3.9 3.8 3.3 3.5 4.0 3.61 0.0 3.2 2.8 3.0 3.2 3.4 3.12 OVERALL PERF RATING: Rating Weight Weighted Rating Com potencies Total Rating 3.6 0.7 2.5 Goals Total Rating 3.1 x 0.3 0.9 Total Overall Rating 3.5 0-1.4 Did not meet the key requirements of the job. Excessive direction and follow-up are needed. Immediate improvement required. 1.5-2.4 Met the key requirements but did not meet the requirements in all key areas. Requires closer supervision than is necessary for the job. 2.5-3.4 Met job requirements in all key areas. Performance meets the standards for the job. 3.5+ Met the key requirements of the job in all areas and exceeded the requirements of the job in many areas. Major Strengths: Reviewer 1: Reviewer 2: Reviewer 3: Reviewer 4: Reviewer 5: Reviewer 6: Reviewer 7: Reviewer 8: Areas Requiring Improvement: Reviewer 1: Reviewer 2: Reviewer 3: Reviewer 4: Reviewer 5. Reviewer 6: Reviewer 7: Reviewer 8: Training and Development Plan: Reviewer 1: Reviewer 2: Reviewer 3: Reviewer 4: Reviewer 5 Reviewer 6. Reviewer 7: Reviewer 8: Goals: Reviewer 1: Reviewer 2: Reviewer 3: Reviewer 4: Reviewer 5 Reviewer 6: Reviewer 7: Reviewer 8: Date: July 13,2018 Report No. 2018-086 EXHIBIT 3 DENTON DRAFT Council Appointee Performance Review Employee Name Position Date in Position Time in Position This review ensures information is captured as an overall review of the previous year.This evaluation tool has been developed for the leadership team and contains the following categories for written comments: • Highlight of Accomplishments • Project Management • Budget Management • Workforce Management • Communication and Customer service • Business Process Improvements • Teamwork Each section allows for a rating and response from the employee and council member. Please rate the employee on the factors listed below,using the following rating codes: 1. Does not meet expectations—Fails to meet minimum requirements. 2. Meets expectations—Performance is as expected. 3. Exceeds expectations—Performance consistently exceeds normal job requirements. Provide a rating by markin the rating next to the position. Comments can be made in the area below the rating.An example follows: Rating: Does not meet expectations Meets expectations Exceeds expectations Employee X Comments from the employee Reviewer X Comments from the reviewer Date: July 13,2018 Report No. 2018-086 Rating Category 1 1 2 1 3 ❑ 1 ❑ 1 ❑ Highlight of Accomplishments Provide an overview of your accomplishments over the past year. Employee Comment Reviewer Comment Project Management Describe how you are staying current on the progress of department projects and communicating any delays,ensuring projects are within budget,explores alternative funding when a project ❑ ❑ ❑ may exceed budget,making sure the process of completing a project is efficient,and tasks are delegated as needed.Performs evaluations of project process and outcomes and identifies areas that need improvement and areas where performances exceeded expectations. Employee Comment Reviewer Comment Budget Management Monitors department budget and effectively accounts for all expenditures, ensures that ❑ ❑ ❑ programs are within budget,and makes budgetary decisions by prioritizing programs and services to effectively and efficiently achieve desired results. Employee Comment Reviewer Comment Workforce Management Ensures performance reviews,employee work goals,and development plans are relevant,measurable,and completed on time;coaches employees in the understanding of their job duties, performance quality,and continuously improving their competency areas;and effectively manages a diverse ❑ ❑ ❑ workforce.Please describe how you inspire,motivate,and guide others toward organizational,departmental, and work team goals.Are you assigning merit increases fairly and consistently with increases given to other supervised employees for similar performance levels?Detail any significant employee issues or challenges that need to be addressed. Employee Comment Reviewer Comment Communication and Customer Service Describe how you are responsive to Council Members and customers, ❑ ❑ ❑ both internal and external,including cooperative collaborations with other departments,and breaking down communication barriers.Include efforts to gather data or feedback from customers to evaluate the quality of services. Employee Comment Reviewer Comment Business Process Improvements What have you done to make your department better,e.g.,maintaining morale, ❑ ❑ ❑ employee engagement,etc.?How are you reinforcing the culture of continuous improvement in your department?Provide details on current improvement initiatives. Employee Comment Reviewer Comment ❑ ❑ ❑ Team Work What are you doing to break down operational and interdisciplinary barriers within your department and between other departments? Employee Comment Reviewer Comment Date: July 13, 2018 Report No. 201 8-087 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Update on adjustments to the Solid Waste Department's rubble processing and building materials recovery operations. BACKGROUND: On June 26, 2018, the City Council received a report from solid waste industry consultant Blue Ridge Services, Inc. As part of the report, the Council received recommendations from the consultant regarding the Solid Waste Department's rubble processing and building materials recovery(BMR)operations.In response to the consultant report,staff recommended discontinuing the rubble processing operation and converting the BMR operation into a public disposal area that allows for both recycling and waste processing. Council directed staff to pursue both of these recommendations on a temporary basis. Below is a brief overview of staff progress and plans pursuant to Council direction. RUBBLE PROCESSING: The purpose of Solid Waste's rubble processing operation is to divert waste concrete and asphalt from the landfill and recover processing costs through commodity sales. As detailed during the June 26 presentation,the rubble processing operation is not fulfilling its purpose as only 9%of the rubble accepted over the past five years has been diverted and moved offsite. In addition, staff is anticipating a combined loss of$2.4 million for rubble and BMR operations in FY 18/19. These results formed the basis of staff s recommendations and Council's direction to suspend the program. In order to prevent significant additions to existing concrete and asphalt stockpiles, Solid Waste has begun restricting the volume of concrete and asphalt entering the landfill facility. This is being accomplished through a few different efforts. Solid Waste continues to accept concrete and asphalt millings from other City of Denton departments at the current published rate of$10 per ton. Large concrete and asphalt loads from commercial contractors and waste haulers are being refused and directed to other rubble processors. Small concrete and asphalt loads from residents, small businesses, and local contractors are being accepted at the department's published gate rate of$44 per ton. Staff will closely monitor the volume of rubble entering the facility and adjust these restrictions as necessary. BMR& PUBLIC DISPOSAL SITE: The purpose of the building material recovery (BMR) operation is to divert construction and demolition waste by processing the material and recovering costs through commodity sales. Much like rubble processing, the operation has diverted only 10% of the material accepted over the last five years, and the costs associated with sorting and processing the material is not being recovered. Date: July 13, 2018 Report No. 201 8-087 In the days ahead, staff will suspend BMR activities and convert the operation's site to a public recycling and disposal area. The purpose of this change is to: • Continue diverting recyclable material while reducing unnecessary processing • Address illegal dumping and contamination that is negatively effecting the recycling drop- off site at corner of S. Mayhill Rd and Spencer Rd(see attached photos) • Improve safety for members of the public disposing of waste at the landfill As part of this change, the recycling containers currently located on the corner of S. Mayhill Rd and Spencer Rd will be moved to the former BMR site(see attached map). Citizens wishing to use the drop-off site will enter the facility by checking in at the department's weigh station, and Solid Waste staff will direct them to the appropriate area. Citizens entering the facility with only recyclable materials will be allowed unlimited free use of the recycling drop off site. Mixed waste loads will continue to be accepted at the rates approved by City ordinance. In regards to the diversion and disposal of building materials and mixed waste loads, staff plans to recover metal and recyclable materials by directing small haulers, contractors, and residents to the public disposal area. Once onsite, users of the public disposal area will be encouraged to unload waste and recyclable materials into separate designated areas. Members of the Solid Waste staff will be onsite to provide assistance and instruction. The new recycling drop-off site and public disposal area will be open to the public beginning on Monday, July 23, 2018. Solid Waste's hours of operation will remain Monday through Saturday from 7:00am to 4:00pm. CONCLUSION: Following the implementation of the above changes, staff will collect data and monitor results related to customer participation, material diversion, and recycling contamination rates. Staff intends to update the Committee on the Environment and the City Council on the effectiveness of these efforts during the first quarter of FY 2018-19. ATTACHMENTS: Exhibit 1: Illegal Dumping& Contamination Photos Exhibit 2: Recycling&Public Disposal Site Map STAFF CONTACT: Ethan Cox Director of Solid Waste 940-349-7421 Exhibit i Illegal Dumping - Recycling Drop-Off Site at 1527 S. Mayhill Rd June 2S,2018 f luly 9,2018 I ry Material Audit from Recycling Drop-Off- 170% Contamination _ 6/11/2018 � 6J1112018 - �_,, Route 422 Route 422 ems- T - landfill DropSite landfill DropSite Contamination: Contamination: i • Mattress ��A 1��:��.-. Couch • Wood _ F;''.•t t Metal • More Plastic Sheets a. t._.;� Styrofoam Exhibit 2: Recycling& Public Disposal Site Map _� - -- — 4. ' � a 1 ITT I - ILI • z w dpp- Date: July 13, 2018 Report No. 2018-088 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Parks and Recreation Department's (PARD) current procedures and long-term plan related to natural areas and environmental sustainability. BACKGROUND: A request for information was made by Council regarding mowing practices, preservation areas, and environmental sustainability practices in the City's park system. PARD's mission is to unite and grow lives by preserving parks and encouraging play. In preserving parks,PARD is committed to practices that promote environmental sustainability and create safe and healthy environments. Current procedures in place that help to ensure a clean and green environment include: • Participation in the "Litter-Free Event" program — special events held in parks must comply with the litter-free event guidelines established by Keep Denton Beautiful. (Exhibit 2) The guidelines and agreement are part of the special event process overseen by PARD. Additionally, event organizers who request PARD sponsorship are required to comply with the litter-free program. The requirement is reinforced in the sponsorship agreement with PARD. • Recycling — Recycling bins are available throughout the park system along with trash receptacles. This promotes and offers the opportunity to recycle by park users. • Athletic field trash maintenance—Associations and organizations using the athletic fields for practices,games,and tournaments are required to collect all litter on the athletic fields including playing areas,fences,bleachers,concession stands,and adjacent grounds.They must ensure trash bins are emptied and bags replaced as needed during their event. Non- compliance can result in additional fees for clean-up and loss off privileges for the use of fields and concession stands. This policy is enforced through field use agreements. Environmental sustainability practices are also incorporated into PARD's ground maintenance program. The current Integrated Pest Management (IPM) program was adopted in 2001 and outlines the following: • Cultural methods—outlines cultural and organic practices used to promote a healthy turf, reduce/ control pests (plant and insect), and minimize the use of chemical products. • Product use—guidelines for the selection and usage of pesticide products with an emphasis on minimizing use and exposure. Includes public notification procedures for broadcast and spot application treatments. • Park classifications / maintenance standards — defines park classifications that sets the standards for maintenance including mowing and irrigation of park and city property. Classification is determined by factors such as use, location, and visibility. This creates a tiered system of maintenance appropriate for each area and increases efficiency and effectiveness in the allocation of resources. (Exhibit 3) • Design and maintenance standards- promotes natural areas with the establishment of"no mow" and natural preserve areas. PARD currently has 11 areas encompassing approximately 440 acres identified as natural preserve parks or natural preserve areas Date: July 13, 2018 Report No. 2018-088 within a park. These areas sustain sensitive plant and animal environments and help to reduce environmental footprints. (Exhibit 4) Future design, planning, and plant selection for new parks must be consistent with IPM philosophy and methods. PARD partnered with Watershed Protection to develop new signage identifying environmentally sensitive areas to educate park visitors and provide notice of the maintenance level. (Exhibit 5) The signs have been installed in sections of North Lakes Park,one of the most highly visible parks with natural areas. PARD staff will continue to evaluate park areas for additional sign placement. As reported during the April 2,2018,Council meeting,the IPM program is going through a process of review by a focus group comprised of City residents, field specialists, and identified stakeholders. The program will be updated and revised to include addressing environmental concerns, new technology, and best practices. The group began meeting in May and has been reviewing and providing feedback on sample programs. Finally, PARD has begun the process of performing an internal assessment in preparation for seeking accreditation through the Commission for Accreditation of Park and Recreation Agencies (CAPRA). PARD must meet the standards and guidelines set in 10 areas of evaluation. One area is"Facility and Land Use Management". As part of the exercise,PARD will establish policies and procedures to comply with the following sections: 7.8 -Environmental Sustainability Policy and Program Standard: The agency shall have an established policy on environmental sustainability that states the agency position on energy and resource conservation. The policy should address sustainable product purchasing; reduction and handling of waste; wise use and protection of land, air, water and wildlife; and sustainable design/construction of buildings and facilities. Suggested Evidence of Compliance: Provide the agency's environmental sustainability policy and examples of projects and initiatives that demonstrate the agency's commitment to implementation. Examples include ecosystem and green infrastructure plans/programs, capital improvements utilizing green/sustainable designs,carbon footprint analysis and reduction goals,internal/external communication and outreach programs. 7.9 -Natural Resource Management Plans and Procedures Standard: There shall be natural resource management plans for environmentally unique or sensitive areas such as valuable wetlands, riverbanks and woodlands and there shall be environmental protection procedures, such as for erosion control, conduct of nature studies, wildlife and habitat preservation, and protection of water supply reservoirs and water recharge areas. Even if the agency does not own or control the natural resource, there shall be procedures to encourage and ensure environmental stewardship through volunteer steward programs and/or interpretive education and other learning opportunities. The agency should work with other agencies to meet and promote environmentally sound maintenance and land management standards. Suggested Evidence of Compliance: Provide the natural resource management plan(s) and procedures and examples of outreach and education. Date: July 13, 2018 Report No. 2018-088 7.9.1 -Recycling and/or Zero Waste Plan Standard: There shall be a recycling and/or zero waste plan for park and recreation facilities and administrative offices that is systematically monitored and periodically reviewed. The plan shall also include an educational component for both users and employees. The recycling and/or zero waste plan should include all major products suitable for recycling in the given region with an emphasis on making the recycling process easy and convenient for park and recreation users. Suggested Evidence of Compliance: Provide a description of the recycling and/or zero waste plan for facilities and administrative offices and provide the last review with statistics on the amounts of materials recycled or the percent of total waste recycled for the most recent reporting period. CONCLUSION: PARD will present a draft of the updated IPM program to Council in early Fall with adoption planned before the end of the year.Achieving the CAPRA accreditation is a Department work plan initiative included in the City's FY 18-19 Strategic Plan. The updated IPM program and the CAPRA process will reinforce and strengthen PARD's commitment to a safe, healthy, and sustainable environment. ATTACHMENT(S): Exhibit 1 Informal Staff Report Exhibit 2 Litter-Free Event Guide Exhibit 3 Property Classifications Exhibit 4 Natural and Preserve Areas Exhibit 5 Grow Zone Sign STAFF CONTACT: Laura Behrens Assistant Director of Parks and Recreation Laura.Behrens&cityofdenton.com Keep Denton Clean, Green, and Beautiful! k'd b PlanningLitter-Free Event Special events tend to generate litter.This scattered trash is an eyesore,expensive to cleanup,and is harmful to our environment. The City of Denton requires that events held on City property be litter-free.Incorporate Keep Denton Beautiful's litter prevention measures to make any event cleaner,greener,and more beautiful! GuidelinesLitter-Free Event 1. Ensure you have a good Event Recycling and Trash Collection Plan that provides plenty of containers to patrons, and that they are emptied regularly to prevent litter. 2. Set expectations by including Litter-Free Event verbiage in publicity materials such as advertisements,press releases,promotional items,web pages and social media. 3. Display Recycle.Don't Litter banners available from the City's Community Events Coordinator.For your records,save this information:number of banners and banner return due date 4. Require that all food vendors utilize trash and recycling containers in their food preparation area and that they serve food with the least amount of serving ware needed.Ask them to secure items like napkins that easily become litter. 5. Ask sales vendors to eliminate stray papers by:reducing the use of flyers,securing papers,and using email for sign-up and information distribution. 6. Train event staff to remove litter during the event,and to clean the grounds when the event is over. 7. Provide your emcee and/or entertainers with Litter-Free Event announcements to be used regularly during the event. AnnouncementsLitter-Free Event When entertainers and emcees ask their fans to clean up their own area,and pick up litter they see,it can have an enormous impact! Create a positive and community-minded atmosphere by having entertainers ask patrons to help leave the grounds clean,green and beautiful! Use these examples,or make up your own that reflect the unique nature of your event: 1. [This Event] is a LITTER-FREE EVENT! Make use of the trash cans,recycling containers,and ash receptacles to keep our event clean. 2. Did you know that cigarette butts are the most littered item in America?Your butt is trash-please dispose of it properly. 3. No litter left behind! Litter doesn't want to stay on the ground.Pick up a piece of litter. Keep Denton Beautiful is a 501(c)3 nonprofit organization. For more information on litter or how to support KDB,visit wwwkdb.org or call(940)349-8737 r Jtiy OF Df yr0Z Do o What Denton Ies. Denton Recycles . ygsrc�n�� SpecialRecycling The City of Denton encourages recycling at special events! Recycling is required if the event is held on City property or is sponsored by the City or one of its departments. Contact Denton Recycles at(940) 349-8080 to determine which services are appropriate for your event: • Events Held on City Property-City Parks,Athletic Fields,and the Denton Civic Center 1. Recycling containers are on-site,ready for use. 2. All other recyclable materials from vendors,such as cardboard,should be sorted and collected for recycling and placed in an on-site blue recycling dumpster or taken to a Recycling Drop-off Center. • Borrow Free,Temporary Clear Stream Event Containers* 1. Contact Solid Waste&Recycling at(940)349-8080 to request containers and to schedule pick-up. 2. Pick-up recycling containers from the Solid Waste&Recycling Department before your event. 3. Coordinate staff or volunteers to setup and tear-down recycling containers and collect recyclables. 4. Take bagged recyclables to a Recycling Drop-off Center.You may place bags of bottles and cans in a "Plastic Only"dumpster—you do not have to sort the materials. 5. Return recycling containers to the Solid Waste&Recycling Department after your event. *Containers can be delivered before the event and picked up post-event for a fee. • Order Recycling/Trash Service 1. For large events,or those not located in a city facility,trash and recycling dumpsters and/or,temporary Clear Stream event containers may be required. 2. Contact Solid Waste&Recyling at(940)349-8080 to determine needs and order service.Pricing is based on service level. Recycling and Trash Collection Planning assistance is available from the Denton Recycles staff. 1. Determine the best placement and number of containers needed such as entrances/exits,food vendor areas,and stages. 2. Provide training to event staff/volunteers for trash and recycling procedures. 3. Inform vendors of expectations for reducing waste and recycling. 4. Place recycling and trash containers side by side to capture recyclables and reduce contamination. 5. Display Recycle.Don't Litter banners available from the City's Community Events Coordinator. 6. Ensure staff/volunteers empty recycling and trash containers when full. 7. Address recycling contamination issues as soon as possible. Recyclable Items Landfill Bottles and Cans Styrofoam -Plastic Plastic Bags or Wrap -Aluminum Food Wrappers -Glass Plates or Food Boats Plastic Cups(#1-7,No Styrofoam) PaperTowels or Napkins Flattened Cardboard 'f Plastic Utensils or Straws Boxboard - No Food or Liquid Paper 1 Newspaper '1 Solid Waste&Recycling 1. 1517 S.Mayhill Rd. Clean Foil Pans Denton,TX 76208 Empty Steel and Tin Cans (940)349-8080 www.dentonrecycles.com Recycle. Don "t Litter Agreement Please indicate that you have read and understand the Recycle. Don't Litter Agreement by initialing after each statement. • 1 have received the City of Denton Event Recycling Guidelines and will arrange for adequate event recycling and trash collection services. • 1 have received the KDB Litter-Free Event Guidelines and will include measures to reduce litter event at my event. • 1 will return the Recycle. Don't Litter banners within 5 working days of the event, or pay the City of Denton $100.00 for each missing banner. Event Information Complete and return the following to the City's Community Events Coordinator. Name: Address : Contact Telephone Number: Email Address: Name of Event: Date of Event: Number of Banners: Banner Return Date: Signature: Exhibit 3 Park Maintenance MAINTENANCE CLASSIFICATIONS Class AA Turf and Landscape • Turf Mowed 2 times per week in growing season, 1 time during the off season (Ryegrass) • Landscape maintenance 52 cycles per year • Irrigated turf and landscape • Includes sports fields and landscape • Responsible for 69.48 Class AA acres Class A Turf • Mowing and landscape maintenance a minimum of 32 cycles annually • Irrigated turf • Includes public buildings, fire stations, and parks • Responsible for 277.67 Class A acres Class B Turf • Mowed a minimum of 20 cycles annually • Non-irrigated turf • Includes parks and medians • Responsible for 517.79 Class B acres Class C Turf • Mowed a minimum of 5 times annually • Non-irrigated turf • Includes parks and rights-of-ways • Responsible for 486.84 Class C acres Class D Turf • Natural and undeveloped areas • Non-irrigated turf • Includes open space, nature preserves, and trail areas • Responsible for 860.49 Class D acres Classification of Property Inventory Location Class AA Class A Class B Class C Class D Total DEVELOPED PARKS Avondale 17.85 17.85 Bowling Green 13.10 2.00 2.90 18.00 Briercliff 0.01 10.59 10.60 Carl Young 5.53 5.53 Carter Park 0.02 0.33 0.35 Cross Timbers 19.54 51.02 70.56 Denia 7.05 6.95 9.00 23.00 Ernest Dallas Memorial Park 5.01 5.01 Evers 8.83 8.88 12.00 29.71 Fred Moore 0.031 10.47 10.50 Joe Skiles 0.07 6.41 6.48 Lake Forest 0.1 3.00 13.00 53.32 69.42 Loon Lake 4.91 4.91 Mack 8.44 12.00 16.64 37.08 McKenna 0.9 17.10 18.00 Milam 1.93 1.93 MLK 0.03 4.97 5.00 Nette Shultz 0.07 9.93 10.00 North Lakes 37.1 44.90 108.00 111.00 97.33 398.33 North Point 10.33 10.33 Owsley 0.05 0.47 0.52 Preserve at Pecan Creek 15.38 15.38 Quakertown 1.75 42.32 44.07 Sequoia 5.50 5.50 South Lakes 0.03 20.97 57.00 3.00 106.29 187.29 Water Works Park 0.75 16.61 17.36 Wheeler Ridge 7.91 7.91 Woodrow 11.38 11.38 Developed Park Subtotal 1 65.231 271.921 381.061 199.841 438.56 1,356.61 UNDEVELOPED PARKS Airport Road (open space) 41.63 41.63 Bent Creek 21.47 21.47 Vintage 40.36 40.36 Pebble Brook 24.00 24.00 Robson Ranch 16.88 16.88 Southwest Park 196.50 196.50 Villages of Carmel 6.39 6.39 108 Industrial 0.110 0.11 Undeveloped Park Total 0.110 347.23 347.34 TRAILS AND LINKAGES Cooper Creek/Monterey Trail 16.61 15.00 31.61 Evers North Trail 7.85 7.85 Rail Trail 17.26 59.70 76.96 Trails and Linkages Total 41.72 74.70 116.42 NON PARK PUBLIC BLDG City Hall West 0.05 0.05 0.10 City Hall East 0.05 0.45 0.50 Service Center 0.37 0.13 0.50 Linda McNatt Animal Adopt Ctr 0.011 0.99 1.00 Non Park Public Bldgs.Total 0.48 1.62 2.10 LIBRARIES North Branch 0.16 0.34 0.500 South Branch 0.07 0.43 0.500 Library Total 0.23 0.77 1.000 FIRE STATIONS Station#1 0.07 0.38 0.450 Station#2-McKinney/Mockingbird 0.08 0.37 0.450 Station#3 0.45 0.450 Station#4 0.45 0.450 Station#5-Windsor 0.45 0.450 Station#6 0.45 0.450 Station#7-Vintage 0.09 0.36 0.450 Old Fire Central 0.45 0.450 Fire Station Total 0.24 3.36 3.600 CEMETERIES IOOF 0.01 24.99 25.00 Oakwood 0.01 12.99 13.00 Cemeteries Total 0.02 37.98 38.00 MEDIANS/ROW Street medians 3.28 56.92 60.20 ROW 287.00 287.00 Median/ROW Totals 3.28 56.92 287.00 347.20 Grand Total of Acres Maintained by Parks 2017- 18 69.48 277.67 517.79 486.84 860.49 2,212.27 Exhibit 4 PARKS AND RECREATION Natural and Preserve Areas UNITE, GROW, moo Denton Parks and Rec Natural and Preserve Areas Airport Rd — 38 acres Bent Creek - 22 acres ,me 1 �\00 F4 4� Ut Ogg 7- Natural and Preserve Areas Bowling Green Natural Area — 3 Cross Timbers — 1 acres acres 5 Rl IM MW ;WW1 �LF `+.., i' -• ,. ..: i• ,,N �� it 3',� Natural and Preserve Areas Lake Forest — r North Lakes Natural Area — 98 a e 53 acres acres - 44 Natural and Preserve Areas Pebblebrook - 24acres Southlakes — lo6 acres � ---kv E � t 'k1� .!'�14 n i�to � "1�, � � �.4i ,� _,;. 1.1}�*, ry 1 Y( ;;��' •► Natural and Preserve Areas Vintage — 3o acres City Owned Preserve Areas • Clear Creek — 3,000acres • Davis Trail — 237 acres . .' ' **Tracts are not in PARD's inventory and are maintained separately. 4 0 Exhibit 5 -711 Environmental Management Area 1 1 � Environmental zones, such as these, with tall grasses and plants: .` 9 Improve water quality and quantity Stabilize streambanks from erosion • Provide wildlife habitat and food KF ' FAN 0 Shade streams and lower temperatures The City of Denton has a specific management strategy for these areas to optimize their environmental services. bJ* ona ai � eno*rw nelmicada ; No Corte las hoierbas ! Zona riberena de pastos altos y plantas silvestras: • Mejoran la calidad y cantidad del agua • Estabilizan los causes de erosion • Proporcionan un entorno de vida silvestre y de alimentos • Hay mucha sombra para el suelo y para moderar las temperaturas del agua CITY OF Learn more at www.dentonwatersheds.com DENTON Revision Date 07/13/2018 Council Requests for Information Request Request Date Staff Responsible Status 1. Solid Waste cost of service information including 6/5/17 Cox Information will provided in the curb rate vs. drop-off rate at landfill. Solid Waste Cost of Service work session presentation scheduled for July 17. 2. TWU master plan and how trees are impacted; can 5/1/18 McDonald TWU will give a brief presentation trees be saved and protected; next steps. on their Master Plan during the August 21 work session. 3. Work session on homelessness initiatives and updates 3/20/18 and Kuechler/Shaw A work session is scheduled for July including downtown, emergency housing, and 5/15/18 17. Employ to Empower. 4. Work session on proposed permitting processes for 5/15/18 McDonald Information will be provided during a businesses under the new DDC. Benchmark against work session in August. other similar cities such as Carrollton or McKinney. 5. Work session on Council appointed ad hoc 5/22/18 Leal A work session is scheduled for July committees and adherence to TOMA. 17. 6. Work session focused on downtown development to 6/4/18 Booth/Puente/McDonald A work session is planned for August include an update on downtown master plan, a 7. complementary master plan for PEC 4 area, and an overview of current uses and potential expansion of the Downtown Reinvestment Grant Fund. 7. Information on what electric rates would be if we did 6/4/18 Morrow/Puente Staff will provide this information in not have the DEC and how the DEC impacts rates the July 20 Friday Report. 8. Work session on the status of Quiet Zone 6/12/18 Deshmukh/Nelson ISR was included in the June 15 establishment. Friday report. A work session is scheduled for August 14. 9. ISR on sales tax including allowable uses of our 1%, 6/12/18 Puente ISR is included in the July 13 Friday options for the transportation%, and property tax Report. relief. 10. Present information from recent media coverage 6/19/18 Banks/Leal/ A work session is scheduled for concerning health risks associated with proximity to McDonald/Cannone August 6. gas wells in the in the August Gas Well Inspection Annual Report. Request Request Date Staff Responsible Status 11. ISR on the San Antonio legal services model, 6/26/18 Leal/Wood Staff is currently researching. ISR including the feasibility of partnering with non-profit will be provided in an August Friday agencies to provide information on renter rights, report. immigration services, and veteran services. 12. Work session on ways to improve the City's 6/26/18 Kuechler Information will be provided during Municipal Equality Index score, including an update the August 14 work session. to the City's antidiscrimination policy. 13. Work session on implementing a similar program to 6/26/18 McDonald/Birdseye/Leal Staff is currently researching. Southlake's SPIN program in Denton. Information will be provided during an August or September work session. 14. Schedule group TOMA training for the full City 6/26/18 Leal Staff is researching facilitators with a Council using an outside facilitator. goal of scheduling the training in September. 15. Information on red light camera ticket enforcement. 6/26/18 Howell Information will be provided in the July 20 Friday report. 16. Work session on permitting options to incentivize 6/26/18 McDonald/Wood Information will be provided during a affordable housing including a survey of practices work session in August. from other municipalities. 17. Information regarding the use of project names used 6/26/18 Booth Information will be provided during a in conjunction with economic development projects. work session in September. 18. Work session providing an overview of the City's 6/26/18 Rosendahl/Kuechler Information will be provided during a Smoking Ordinance. work session in August. 19. Overview of the emissions permitting process, 6/26/18 Morrow/Banks Staff is currently researching. including the number of hours the DEC can operate Information will be provided during and the methodology used to determine those limits. an August or September work session. 20. Information on factors impacting air quality in Denton 6/26/18 Morrow/Banks Staff is currently researching. including a comparison of DEC emissions to other Information will be provided during sources in the DFW area. an August or September work session. Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Tuesday,July 24,2018 12:00 PM Work Session Room After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, July 24, 2018 at 12:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street,Denton, Texas at which the following items will be considered: 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on the agenda for July 24, 2018. 3. Work Session Reports A. ID 18-1063 Receive a report; hold a discussion, and receive departmental presentations in preparation for the FY 2018-19 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. B. ID 18-1078 Receive a report, hold a discussion and give staff direction regarding an Internal Audit Risk Assessment and Audit Plan. C. ID 18-1125 Receive a report, hold a discussion and give staff direction regarding the implementation of a standard construction specification manual and establishing contract documentation for the City of Denton. D. ID 18-1146 Receive a report, hold a discussion, and provide staff direction on the design and construction of the new tennis center. E. ID 18-1155 Receive and report, hold a discussion, and give staff direction regarding the operations of Development Review Engineering. Following the completion of the Work Session, the City Council will convene in a Special Called Meeting to consider the following items: 1. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Page I Printed on 711312018 City Council Meeting Agenda July 24,2018 Agenda (Agenda Items A — I). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A — I below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 18-920 Consider adoption of an ordinance of the City Council of the City of Denton, a Texas home-rule municipal corporation, providing for, authorizing, and approving the execution by the City Manager, or his designee, of a Base Contract for Sale and Purchase of Natural Gas, between the City of Denton and Tenaska Marketing Ventures ("Tenaska"), a partnership affiliate of Tenaska Energy, Inc. and Tenaska Energy Holdings, LLC., with offices in Arlington, Texas; approving the execution of such other and further related documents deemed necessary to effectuate the transactions allowed under this contract by the City Manager or his designee; determining that specific information contained in said contract pertain to a "Competitive Electric Matter" as set forth under the provisions of § §551.086 and 552.133 of the Texas Government Code, as amended; allowing the public to inspect,but not reproduce,the Contract as redacted; and,providing an effective date. B. ID 18-1014 Consider adoption of an Ordinance of the City of Denton authorizing the City Manager, or designee, to execute a confidentiality agreement between the City and Invenergy LLC ("Invenergy") for the purpose of exploring solar power offers in connection with the City of Denton's plan to be a 100% renewable energy city; providing for a severability clause; and,providing for an effective date. C. ID 18-1025 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to award a contract with NewGen Strategies and Solutions, LLC, for a Utility Management Study for Electric, Water, and Wastewater; providing for the expenditure of funds therefor; and providing an effective date (RFP 6708- awarded to NewGen Strategies and Solutions, LLC, in the not-to-exceed amount of $310,610). The Public Utilities Board recommends approval ( - D. ID 18-1037 Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager, or his designee, to enter into an Interlocal Agreement with Denton County for the County to provide Property Tax Billing and Collections Services for the City of Denton;providing a savings clause; and providing an effective date. E. ID 18-1073 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager to execute an Investment Advisory contract with First Southwest Asset Management, LLC; providing for the expenditure of funds therefor; and providing an effective date (RFP 6695- awarded to First Southwest Asset Management,LLC,in the two(2)year not-to-exceed amount of$60,000). F. ID 18-1097 Consider adoption of an ordinance of the City Council of the City of Denton, Texas, amending Ordinance 2017-291 to replace the FY 2017-18 Annual Audit Plan and providing an effective date. The Audit/Finance Committee recommends approval(3-0). G. ID 18-1106 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or his designee, to execute an Advanced Funding Agreement, in a form Page 2 Printed on 711312018 City Council Meeting Agenda July 24,2018 substantially similar as attached hereto as Exhibit 2 and in the approximate amount of $3,211,720.00(amount to be finalized after bids are opened), by and between the State of Texas, acting through the Texas Department of Transportation (the "State") and the City of Denton (the "City"), regarding water and wastewater improvements associated with the US 377(Ft Worth Drive) roadway widening project, located between IH 35E to south of FM 1830 and within the City of Denton. H. ID 18-1123 Consider adoption of an ordinance of the City of Denton, Texas, amending Section 22-31(13) and 22-31.1, Article II-Park Rules, Chapter 22- Parks and Recreation, Code of Ordinances of the City of Denton, Texas, to provide for clarification of smoking related to parks and parks facilities within the City of Denton; providing for a severability clause; providing for a savings clause;providing for publication; and,declaring an effective date. I. ID 18-1136 Consider approval of a resolution of the City Council of the City of Denton, Texas, authorizing the Mayor to approve the issuance of New Hope Cultural Education Facilities Finance Corporation Capital Improvement Revenue Bonds (CHF - Collegiate Housing Denton, L.L.C. - Texas Woman's University Dining Project) Series 2018B and to approve the projects to be acquired with the proceeds of such bonds. 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 18-1153 Consider adoption of an ordinance directing the publication of Notice of Intention to issue $ in principal amount of Certificates of Obligation of the City of Denton for General Government projects; and providing for an effective date. 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas,on the day of ,2018 at o'clock(a.m.)(p.m.) CITY SECRETARY Page 3 Printed on 711312018 City Council Meeting Agenda July 24,2018 NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. Page 4 Printed on 711312018 1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 No Council Luncheon No Council Meeting 4th Of July - 4 p.m. Public Art 11:00 Development 1:30pm Committee on the City Holiday Committee Code Review Environment-Cancelled 5:30pm Traffic Safety Commission Park Board 6 pm 8 9 10 11 12 13 14 9:OOam Public Utilities No Council Meeting 11:OOam EDP Board 11:00 Development Board Code Review S:OOpm P&Z Work 5:30pm HLC Session 6:30pm P&Z Regular Session 15 16 17 18 19 20 21 6:00 pm Council 10:00 am CC Work 1 1:30am Mobility HaBSCo Meeting 11:00 Development Ethics Training Session Committee Code Review 6:30 pm CC Regular Session 22 23 24 25 26 27 28 6:OOpm Public Utilities 10:00am Council 12:00 Downtown TIF 11:00 Development Board Airport Committee Code Review S:OOpm P&Z Work 12:00 pm 4th Tuesday Session Session 6:30pm P&Z Regular Session 29 30 31 No Council Meeting 4:00 pm ZBA 7/12/2018 2:54 PM August1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 8:30 am Council Budget Workshop 4 p.m. Public Art Committee 5 611:30 am Council 7 8 9 10 11 Luncheon 2:00 pm CC Work 11:00am EDP Board 1:30pm Committee on Session the Environment 6:30 pm CC Regular 5:00pm P&Z Work 5:30pm Traffic Safety Session Session Commission 6:30pm P&Z Regular Park Board 6 pm Session 12 13 14 15 16 17 18 9:00am Public Utilities 2:00 pm 2nd Tuesday 1 1:30am Mobility Board Session Committee HaBSCo Meeting 5:30pm HLC 19 20 21 22 23 24 25 2:00 pm CC Work 5:00pm P&Z Work 8:00 am Session Session City Council 6:30 pm CC Regular 6:30pm P&Z Regular Retreat Session Session Public Safety Training Center 26 27 28 29 30 31 6:00pm Public Utilities 10:00am Council Board Airport Committee 4:00 pm ZBA 2:00 pm 4th Tuesday Session 7/12/2018 2:54 PM 7/10/18 FUTURE CITY COUNCIL ITEMS Note: This is a working draft of pending Council items and is subject to chap a without notice. Meeting Date Deadlines Item July 24—41 Tuesday Session Captions—July 9 WS—Department Budget Presentations Backup—July 20 WS—Plan Concept for North Lakes Tennis Center CA—Utility Management Stud July 31 —No Meeting August 2—Budget Workshop—8:30 a.m. Captions—July 16 Backup—July 27 August 6—Luncheon Captions—July 23 WS—Department Budget Presentations Backup—August 2 WS—Gas Well Inspection Annual Report August 7—Work/Regular Session Captions—July 23 WS—Department Budget Presentations Backup—August 3 WS—Budget Workshop WS—Downtown Reinvestment Grant WS—Board of Ethics Rules and Procedures WS—Tree discussion IC—Radio contract August 14—2"d Tuesday Session Captions—July 30 WS—Budget Workshop Backup—August 10 WS—Chamber ED contract WS—Municipal Equality Index discussion WS—Parliamentary Procedures discussion August 21 —Work/Regular Session Captions—August 6 WS—Budget Workshop Backup—August 17 WS—TWU Master Plan discussion IC—Chamber ED contract IC—EDP Board nominations August 25 —Council Retreat August 28 —4th Tuesday Session Captions—August 13 WS—Budget Workshop Backup—August 24 IC—Approval of Board of Ethics Rules and Procedures PH— 1 st Public Hearing on the Tax Rate September 3 —No Luncheon Labor Day holiday September 4—No Meeting September I I—Special Called Work/Regular Captions—August 27 WS—Budget Workshop Session Backup— September 7 PH—2nd Public Hearing on the Tax Rate PH—Public Hearing on the Budget September 18—Work/Regular Session Captions—August 31 WS—Budget Workshop Backup— September 14 IC—Adoption of Budget September 25 —4 h Tuesday Session Captions— September 10 ICMA—9/22-26, Baltimore Backup— September 21 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing Meeting Date Deadlines Item October 1 —Luncheon Captions— September 17 Joint DISD luncheon Backup— September 27 October 2—No Meeting National Night Out October 9—2nd Tuesday Meeting Captions— September 24 TML, Fort Worth, 10/9-10/12 Backup—October 5 October 16—Work/Regular Session Captions—October 1 Backup—October 12 October 23 —4th Tuesday Session Captions—October 8 WS—Stoke annual report Backup—October 19 October 30—No Meeting November 5 —Luncheon Captions—October 22 Airport Update—meeting at Airport Backup—November 1 November 6—Work/Regular Session Captions—October 22 NLC, Los Angeles, 11/7-11/10 Backup—November 2 IC— Stoke contract renewal November 13 —2°d Tuesday Session Captions—October 29 Backup—November 9 November 20—No Meeting Thanksgiving Holiday observed—City Offices Closed 11/22-23 November 27—4t Tuesday Session Captions—November 12 Backup—November 21 Tentative-Based on Need December 3 —Luncheon Captions—November 19 Backup—November 29 December 4—Work/Regular Session Captions—November 19 Backup—November 30 December 11 —2nd Tuesday Session Captions—November 26 Backup—December 7 December 18—Work/Regular Session Captions—December 3 Backup—December 14 Tentative-Based on Need December 25 —No Meeting Christmas Holiday observed—City Offices Closed 12/24-25 CA-Consent Agenda IC-Individual Consideration WS-Work Session CM-Closed Meeting PH-Public Hearing -" Construction Projects Report IMPROVINGG C ITY 1 nF ICKI DENTON Week of July 16-22, 2018 L)EN For general inquiries and questions, please contact the Project Management Office at (940) 349-7227 Proposed Date Proposed Date Other Department Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Changes made by: CURRENT PROJECTS See Yellow Highlighted for Major Closures Amarillo St. Congress Egan 7/9/18 8/17/18 Street Reconstruction Streets (940)349-7160 Dusty Draper 07/03/18 (Temporary Lane Closures) 7/5/18 LINT 2018 Residence Hall Project Coordinate with Ave.A Maple Eagle 3/19/18 7/27/18 Engineering N/A (940)349-8910 Michael York 07/11/18 (Temporary Lane Closures) UNT Roselawn West Street Widening Bonnie Brae St. lawn Line Vintage 7/1/17 8/30/18 Engineering N/A Electronic Signs (940)349-8910 N.H./Rob Plato 04/18/18 of (Phase 1) Capetown Dr. Desert Willow Bishop Pine 6/25/18 8/3/18 Concrete Street Panel Repair Streets 6/5/18 Door Hangers (940)349-7160 Roy San Miguel 06/05/18 (Temporary Lane Closures Possible) Edwards Rd. Camino Real Swisher Rd. 18 Street Reconstruction Streets 5 17 18 HOA Contacted rl. 6418 910/ / / / / / (940)349-7160 Dusty Draper 05/16/18 T (Temporary Lane Closures) Emery St. Alice Coit 6/25/18 8/3/18 Street Resurfacing Streets 6/11/18 Door Hangers (940)349-7160 Dale Mitchell 06/11/18 (Temporary Lane Closures) Fulton St. Oak University 6/11/18 11/16/18 Water Main Construction Water 6/5/18 (940)349-7181 Casey Bowles 06/07/18 (Street Closure) Fulton St. TBD TBD Wastewater Wastewater (940)349-7300 Fulton St. TBD TBD Streets Streets (940)349-7160 North Texas Street Reconstruction Hickory St. Blvd. Ave C 5/21/18 8/3/18 Streets 5/15/18 Electronic Signs (940)349-7160 Dusty Draper 05/11/18 (Temporary Road Closures) Hickory St. Ave C 550 ft.West 7/5/18 7/20/18 Wastewater Main Reconstruction Wastewater 5/15/18 (940)349-7300 Seth Garcia 06/28/18 (Road Closure) Holiday Park Phase 2 Manhattan Kings Row 11/10/17 12/1/18 Wastewater Main Construction Wastewater 11/16/18 Door Hangers (940)349-7300 Seth Garcia 11/08/17 (Temporary Lane Closures Possible) Holl hill Ln. Lon ride Pennsylvania 7 9 18 8 24 18 Street Reconstruction Streets 6 20 18 (940)349-7160 Dust Draper 06/19/18 Y Long ridge Y / / / / / / Y p (Temporary Street Closures) Huisache St. Yucca Retama 5/21/18 7/20/18 Streets Construction Streets 5/15/18 Door Hangers (940)349-7160 Dusty Draper 05/22/18 (Temporary Lane Closures Possible) Jim Christal Rd Western Blvd Scripture 7/3/18 10/1/18 Utility Line Construction Water/WW N/A (940)349-8463 Alberto Lopez 07/03/18 (Road Closure) Proposed Date Proposed Date Other Department Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Changes made by: Lakeview Blvd. Black Walnut Burr Oak 6/18/18 7/13/18 Concrete Street Panel Repair Streets 6/5/18 HOA Contacted (940)349-7160 Roy San Miguel 06/05/18 (Temporary Lane Closures Possible) Laurel St. Highland Park Wisteria 7/25/18 8/30/18 Street Reconstruction 7/12/18 (Temporary Lane Closures) Malone St. Scripture W. University 7/9/18 8/24/18 Street Reconstruction Streets 6/28/18 Electronic Signs (940)349-7160 Dusty Draper 06/27/18 (Temporary Lane Closures) McKinney St. Loop 288 Ryan H.S 5/29/18 TBD Sidewalk Construction Engineering N/A Electronic Signs (940)349-8910 Chad Allen 05/04/18 (Temporary Lane Closures) Mayhill Rd. US 380 Edwards 9/1/17 2/1/20 Street Reconstruction Engineering 1/3/18, Door Hangers (940)349-8910 N. Housewright 11/30/17 (Temporary Road Closures) 1/24/18 Water and Wastewater Construction Mills Rd. Mayhill Denton ISD 5 29 18 7 30 18 and Road WideningEngineering N A Electronic Signs y driveway / / / / g g / g (940)349-8910 Danny Beckham 05/11/18 (Street Closure) Montecito Dr. EI Paseo Seville 6/25/18 7/30/18 Street Resurfacing Streets 6/11/18 (940)349-7160 Dale Mitchell 07/02/18 (Temporary Lane Closures) Paint Dr. Arabian Hollow Ridge 6/11/18 7/20/18 Concrete Street Panel Repair Streets 5/25/18 Door Hangers (940)349-7160 Roy San Miguel 05/25/18 (Temporary Lane Closures) Prominence Pkwy. Mayhill Atlanta 1/31/18 8/31/18 Water and Wastewater Crossing Engineering 1/24/18 Door Hangers (940)349-8910 N.Housewright 05/16/18 (Road Closure) Retama St. Sagebrush Huisache TBT TBD Streets Construction Streets 5/15/18 Door Hangers (940)349-7160 Dusty Draper 05/11/18 (Temporary Lane Closures Possible) Riney Rd. N Elm Solana 9/29/17 9/30/18 Road Removal and Replacement Engineering Yes Electronic Signs (940)349-8910 Rob Plato 05/16/18 (Road Closure) Kansas City Drainage and Roadway Construction Roselawn Dr. Bonnie Brae 3/26/18 TBD Engineering N/A (940)349-8910 N. Housewright 03/20/18 Southern RR (One Lane traffic control) Sagebrush Dr. Kings Row Retama 5/21/18 7/20/18 Streets Construction Streets 5/15/18 (940)349-7160 Dusty Draper 05/11/18 (Temporary Lane Closures Possible) Spencer Rd. Mayhill Lowe's 4/2/18 9/29/18 Water Line Replacement Water 3/16/18 Contacted (940)349-8910 Danny Beckham 05/15/18 Driveway (Road Closure) departments affected p y Lowe's / / / / Drainage Rebuild g / / Contacted ) y Spencer Rd. Mayhill 4 2 18 9 29 18 Drainage 3 16 18 departments affected (940 349-8910 Dann Beckham 05/15/18 Driveway (Road Closure) Engineering Ma Rd.Spencer hill Lowe's 4/2/18 9/2g/18 Road Reconstruction Eng g /3 16/18 Contacted (940)349-8910 Danny Beckham 05/15/18 p y Driveway (Road Closure) departments affected Sycamore St. Sycamore Wainwright 6/29/18 7/31/18 Wastewater Main ReconstructionWastewater N/A Door Hangers (940)349-7300 Seth Garcia 06/20/18 (Temporary Lane Closures) Dead End Street Resurfacing, Curb and Gutter Sun Valley Dr. Stuart 5/14/18 8/6/18 Streets 5/1/18 Door Hangers (940)349-7160 Dale Mitchell 06/21/18 West (Temporary Lane Closures) Proposed Date Proposed Date Other Department Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Changes made by: Valley View Rd. Kings Row Sun Valley 5/14/18 8/6/18 Street Resurfacing, Curb and Gutter Streets 5/1/18 Door Hangers (940)349-7160 Dale Mitchell 06/26/18 (Temporary Lane Closures) LINT 2018 CVAD Project Welch St. Mulberry Chestnut 4/11/18 7/20/18 Drive approach/Sidewalk Engineering 3/19/18 3/30/2018 (940)349-8910 Michael York 07/05/18 (Temporary Lane Closures) Pheasant Concrete Sidewalk Repairs Windbrook St. Hollow Shady TH. 7/16/18 7/27/18 Streets N/A (940)349-7160 Roy San Miguel 07/09/18 (Temporary Lane Closures) COMPLETED PROJECTS Cobblestone North Dead Street Reconstruction Ashcroft Ln. 5/14/18 8/9/18 Streets 5/4/18 Door Hangers (940)349-7160 Dusty Draper 07/03/18 Row End (Temporary Lane Closures) Canterbury Ct. Hollyhill 1-35 4/9/18 7/20/18 Drainage Improvements Drainage 3/26/18 Door Hangers 940-349-8488 Troy Trolinger 07/12/18 (Temporary Lane Closures) Cobblestone Row N. Locust Evers Pkwy 6/11/18 8/9/18 Street Reconstruction Streets 6/5/18 Door Hangers (940)349-7160 Dusty Draper 07/03/18 (Temporary Lane Closures) Highland St. Carroll 100F 6/11/18 7/2/18 Street Resurfacing, Curb and Gutter Streets N/A (940)349-7160 Dusty Draper 07/03/18 (Temporary Lane Closures) Hollow Ridge Dr. Paint Dr. Big Horn Trail 5/14/18 7/9/18 Concrete Street Panel Repair Streets 5/3/18 Door Hangers (940)349-7160 Roy San Miguel 07/05/18 (Temporary Lane Closures Possible) Cobblestone North Dead Street Reconstruction Linda Ln. Row End 4/23/18 8/9/18 Streets 4/9/18 Door Hangers (940)349-7160 Dusty Draper 07/03/18 (Temporary Lane Closures) Lindsay St. McCormick 1-35 Service 6/8/18 7/31/18 Wastewater Main Reconstruction Wastewater 6/5/18 Door Hangers (940)349-7300 Seth Garcia 07/10/2018 (Temporary Lane Closures Possible) Malone St. Crescent Westchester 6/11/18 7/13/18 Water Main Construction Water 6/28/18 (940)349-7181 Casey Bowles 07/11/18 (Street Closure) Mingo Rd. Sirius Mockingbird 6/25/18 7/13/18 Wastewater Main Construction Engineering N/A (940)349-8910 Fred Torres 07/11/18 (Road Closure) Sena St. Malone Ector 4/23/18 7/20/18 Street Reconstruction Streets 4/17/18 (940)349-7160 Dusty Draper 07/03/18 (Temporary Lane Closures) UPCOMING PROJECTS Bonnie Brae St. US 377 135W 2018 2020 Street Widening Engineering (940)349-8910 N. Housewright (Phase 2) Bonnie Brae St. US 377 135E 2019 2021 Street Widening Engineering (940)349-8910 N. Housewright (Phase 1) Bonnie Brae St. TBD TBD TBD TBD Street Widening Engineering (940)349-8910 Lee Perry (Phase 1) Proposed Date Proposed Date Other Department Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Changes made by: Hettie St. TBD TBD Water,Wastewater,and Streets Multiple Hinkle Dr. TBD TBD Water,Wastewater,Drainage,Streets Multiple Londonderry Ln. Teasley Westminster 9/1/18 TBD Street Improvements Streets (940)349-7160 Dusty Draper 03/15/18 (Temporary Lane Closures) Panhandle St. Carroll Bolivar TBT TBT Street Resurfacing, Curb and Gutter Streets 4/9/18 Door Hangers (940)349-7160 Dale Mitchell 05/23/18 (Temporary Lane Closures) PEC 4- Engineering In Design Installing Underground Box Culvert Engineering (940)349-8910 Lee Perry Smith-Johnson Summer 2018 Water,Wastewater,Drainage,Streets Engineering (940)349-8910 Chad Allen Stuart Rd. Windsor Kings Row TBD TBD Concrete Curb and Gutter Repair Streets (940)349-7160 Chauna Baker 05/02/2018 (Temporary Lane Closures) Thomas St. TBD TBD Water,Wastewater,and Streets Multiple W.Walnut St. S. Elm Cedar TBT TB Utility Construction T Engineering N/A (940)349-8910 Alice Province 05/08/18 (Temporary Road Closures) Wayne St. TBD TBD Water,Wastewater,and Streets Multiple Windsor Dr. TBD TBD Water,Wastewater,Drainage,Streets Engineering (940)349-8910