2018-089 Comm Dev MeasuresDate: July 20, 2018 Report No. 2018-089
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
2017/18 Community Development performance measures
EXECUTIVE SUMMARY:
At the recent budget presentation for Community Development on July 17, 2018, Council
requested additional information regarding expenditures associated with the 29 housing units
reported as completed and additional information on the development of the 2017/18
performance measures for Community Development. Below is a summary of the Community
Development performance measures for the 2017/18 program year.
BACKGROUND:
The City of Denton currently receives Community Development Block Grant (CDBG) and
HOME Investment Partnership Grant (HOME) funds on an annual basis. In order to receive
these grants, the City of Denton is required to develop a five-year Consolidated Plan for Housing
and Community Development and submit an annual Action Plan to the U.S. Department of
Housing and Urban Development (HUD). The Consolidated Plan is developed using a HUD
prescribed process that includes input from citizens, local non-profits organizations and an
analysis of census and market data as to the needs in Denton. The information is then utilized to
develop the five-year plan with strategies describing proposed housing, social services and
public works projects benefiting low and moderate-income households and neighborhoods.
Below are the objectives and outcomes identified in the City of Denton's 2015-2019
Consolidated Plan for Housing and Community Development:
1. Decent Housing
Encourage homeownership by providing down payment and closing assistance to low
and moderate income households.
Maintain existing affordable housing units for low and moderate income households
including reconstruction, substantial rehabilitation and minor repairs for single-family
housing units.
Encourage and maintain affordable rental units including rehabilitation of substandard
units and rehabilitation of multi-family units.
2. Suitable Living Environment
Provision of public facility and infrastructure improvements to benefit low and moderate
income people.
Provision of public services such as health and mental care, affordable day care, after
school programs, senior services, transitional housing, programs for victims of domestic
violence, disabled services, and advocacy services to benefit low and moderate income
people.
Date: July 20, 2018 Report No. 2018-089
Provision of homeless assistance activities for homeless persons especially extremely low
income or those with no income, persons with physical and mental disabilities including
temporary shelter, food and clothing to chronically homeless and those that have recently
become homeless.
The annual Action Plan specifically states how CDBG and HOME grant funds will be spent. To
help determine the funding allocations for the various projects and programs, the Community
Development Advisory Committee (CDAC) and the Human Services Advisory Committee
(HSAC) review applications from community organizations and City staff. Each committee
develops recommendations as to what activities should be funded. These recommendations are
then presented to City Council. Annual action plans are developed based on the funding
applications submitted and on the strategies outlined in the Consolidated Plan.
DISCUSSION:
The annual performance measures are determined based on the proposed activities funded in the
annual action plans and tie back to the consolidated plan strategies. The proposed outcomes for
each public service agency are based on prior year accomplishments and any changes to the
program being funded, including the amount of funds that has been recommended for the coming
program year.
The proposed outcomes for housing programs are based on the amount of funding allocated to
the program and the average cost of each type of housing project such as minor repair,
substantial rehabilitation, reconstruction, homebuyer assistance and rental rehabilitation.
Public facility and infrastructure improvement outcomes are based on the number of people in
the service area that will benefit from the project using census information as prescribed by
HUD.
At the budget presentations for Community Development on July 17, 2018, Council also
requested the expenditures associated with the 29 housing units reported as completed year-to-
date. A total of $607,439 in Community Development Block Grant (CDBG) and HOME
Investment Partnership Grant (HOME) was expended during the 2017/18 program year to
complete a total of 29 housing units. These included units assisted through the Minor Repair
Program, Home Improvement Program, Homebuyer Assistance Program, and the Denton
Affordable Housing Corporation’s Rental Rehabilitation Program.
CONCLUSION:
Attached is the preliminary 3rd Quarter Financial and Performance Report for period ending
6/30/2018. The report provides detailed information on all current activities for Community
Development including expenditures to date, actual accomplishments from the prior year,
proposed and actual accomplishments for 2017/18 FY based on the 2015-19 Consolidated Plan
strategies and the 2017/18 performance measures.
Staff reviews financial and performance reports on a regular basis to monitor agency and project
performance.
Date: July 20, 2018 Report No. 2018-089
ATTACHMENT(S):
Exhibit 1 2017/18 Quarterly Report – Third Quarter
STAFF CONTACT:
Luisa Garcia
Community Development Coordinator
Luisa.Garcia@cityofdenton.com
%
2017/18 Performance Measure: # Persons served through City-supported public services program.
2015-19 CONPLAN GOAL: PUBLIC SERVICES
GF (POLICE)Children's Advocacy Center Child Advocacy $0 $144,897 $121,144 84%300 250 215 86%People 9/30/18 Outcomes are above target
GF Communities in Schools Dropout Prevention $0 $21,200 $14,148 67%590 550 553 101%People 9/30/18
Outcomes are above target.
Waiting on 3rd Q request
GF Court Appointed Special Advocates Court Advocacy $0 $20,000 $13,333 67%652 594 482 81%People 9/30/18 Outcomes are on target
GF Denton Christian Preschool Early Childhood Education $0 $26,000 $21,202 82%80 92 48 52%People 9/30/18 Outcomes are below target
CDBG Denton City Co Day School Early Childhood Education $0 $36,600 $21,978 60%142 160 105 66%People 9/30/18 Outcomes are below target
GF Denton Community Health Healthcare Services $0 $30,000 $13,915 46%169 300 68 23%People 9/30/18 Outcomes are below target
GF Denton County MHMR Residential Care Services $0 $15,000 $4,234 28%30 32 32 100%People 9/30/18
Outcomes are above target.
Waiting on June's request.
GF Fred Moore Nursery School Early Childhood Education $0 $48,000 $35,482 74%391 365 301 82%People 9/30/18 Outcomes are above target
GF Giving, HOPE Inc.Transitional Housing $0 $26,500 $9,600 36%56 81 20 25%People 9/30/18 Outcomes are below target
GF Health Services of N.TX Indigent Primary Care $0 $45,000 $32,378 72%189 180 189 105%People 9/30/18 Outcomes are above target
CDBG Parks and Recreation Dept.Kids Summer Camp $0 $27,500 $0 0%48 56 0 0%People 9/30/18 2018 Summer Camp funding
GF RSVP: Serving Denton Co.VISTA program $0 $12,500 $8,333 67%39 40 27 68%People 9/30/18 Outcomes are below target
GF RSVP: Serving Denton Co.Senior Volunteers $0 $5,000 $3,331 67%437 615 437 71%People 9/30/18 Outcomes are on target
GF/CDBG Special Programs Aging Needs Meals $0 $23,000 $18,400 80%355 370 274 74%People 9/30/18 Outcomes are on target
GF United Way of Denton County HMIS $0 $18,000 $8,050 45%N/A 30 22 73%License 9/30/18
Outcomes are on target.
Waiting on June's request.
GF Youth and Family Counseling Counseling Program $0 $5,000 $3,640 73%N/A 88 113 128%People 9/30/18 Outcomes are above target
$0 $504,197 $329,169 65%3478 3803 2886
2017/18 Performance Measure: # Persons served through homeless assistance and prevention programs.
2015-19 CONPLAN GOAL: HOMELESS PREVENTION AND ASSISTANCE
ESG Christian Community Action Homeless/Homeless Prevention $0 $145,000 $87,922 61%48 95 110 116%People 10/31/18 Outcomes are above target
CDBG Denton Co. Friends of the Family Domestic Violence services $0 $35,000 $22,325 64%3144 322 176 55%People 9/30/18 Outcomes are below target
ESG Denton Co. Friends of the Family Homeless/Homeless Prevention $0 $147,000 $40,898 28%343 196 189 96%People 10/31/18 Outcomes are above target
ESG Giving, HOPE, Inc.Homeless/Homeless Prevention $0 $158,000 $57,672 37%275 321 293 91%People 10/31/18 Outcomes are above target
GF Interfaith Ministries Emergency Rent & Shelter $0 $5,000 $3,748 75%53 108 69 64%People 9/30/18 Outcomes are below target
GF (DME)Interfaith Ministries Utility Assistance Program $0 $100,000 $53,569 54%716 N/A 399 N/A People 9/30/18
Outcomes below target
based on prior year
GF Monsignor King Outreach Center Emergency Shelter $0 $20,000 $13,334 67%456 275 546 199%People 9/30/18 Outcomes are above target
CDBG The Salvation Army Kitchen and Food Pantry $0 $20,000 $13,169 66%2192 1951 1879 96%People 9/30/18 Outcomes are above target
GF (NON-DEPT)Serve Denton Employ2Empower $21,000 $21,000 $6,510 16%N/A 5 4 80%People 9/30/18 Project was cancelled.
ESG The Salvation Army Homeless Activities $0 $150,000 $84,714 56%518 150 345 230%People 10/31/18 Outcomes are above target
GF (NON-DEPT)United Way of Denton County
Homeless Coordinator/
Coordinated Entry $0 $80,000 $80,000 100%N/A 2 2 100%People 9/30/18 Outcomes are on target
$21,000 $881,000 $463,861 51%7745 3425 4012
2017/18 Performance Measure: # of Housings served by federally funded housing programs.
COMMUNITY DEVELOPMENT DIVISION
2017/18 QUARTERLY REPORT (10/1/17 - 9/30/18)
PRELIMINARY 3rd Quarter (04/01/18 - 06/31/18)
Funding
Source Agency Description
Financial Data Outcomes
Target
Date Status
Prior Yr
Funding
Balance
2017/18 FY
Funding Type
SINGLE-YEAR FUNDING
SUBTOTAL
2017/18 FY
YTD Exp1
% Com-
plete
Actual
2016/17
FY
Proposed
2017/18
FY
Actual
2017/18 FY
YTD
SUBTOTAL
SINGLE-YEAR FUNDING
%
COMMUNITY DEVELOPMENT DIVISION
2017/18 QUARTERLY REPORT (10/1/17 - 9/30/18)
PRELIMINARY 3rd Quarter (04/01/18 - 06/31/18)
Funding
Source Agency Description
Financial Data Outcomes
Target
Date Status
Prior Yr
Funding
Balance
2017/18 FY
Funding Type
2017/18 FY
YTD Exp1
% Com-
plete
Actual
2016/17
FY
Proposed
2017/18
FY
Actual
2017/18 FY
YTD
2015-19 CONPLAN GOAL: HOMEOWNERSHIP ASSISTANCE AND EDUCATION
HOME DAHC - AHOP Program Acquisition, rehab and resale $0 $0 N/A N/A N/A N/A N/A N/A N/A N/A
2018 Action Plan- Funds reallocated to
Rental Rehab.
HOME Habitat for Humanity
New housing construction for
sale $0 $0 N/A N/A N/A N/A N/A N/A N/A N/A
2018 Action Plan - Funds reallocated to
Home Improvement
CDBG/HOME Homebuyer Assistance Program Down payment/closing costs asst.$115,631 $69,000 $26,922 15%5 10 2 20%Households 7/31/18
Working on 3 apps and changes to
program to including major rehab of
existing units to start 10/18.
HOME Infill New Construction Program
New housing construction and
sale N/A $150,000 $0 0%N/A 1 0 0%Households 7/31/18
Working w/Real Estate on 901 E.
Sycamore (city-owned) & two private
properties on S. Wood St.
$115,631 $219,000 $26,922 8%5 11 2
2015-19 CONPLAN GOAL: HOUSING REHABILITATION ACTIVITIES
CDBG Minor Repair Program
Minor repairs up for
homeowners $101,983 $126,260 $74,190 33%28 32 15 47%Households 7/31/18
3 repairs in progress and working on 5
new applications. Working on increasing
maximum to $10,000 instead of $5,000.
CDBG/HOME Home Improvement Program
Substantial rehab or
reconstruction for homeowners $841,826 $176,015 $374,919 37%4 7 5 71%Households 7/31/18
1 reconstruction in progress and one
substantial rehab in the bidding process
and working 2 new applications
$943,809 $302,275 $449,109 36%32 39 20
2015-19 CONPLAN GOAL: AFFORDABLE RENTAL UNITS
HOME DAHC - Bolivar Rehabilitation Proj.Rehabilitation of the Bolivar Apts.$100,000 N/A $96,710 97%0 6 6 100%Households 1/31/18 Bolivar six-plex project is complete.
HOME
DAHC - Rental Rehabilitation
Program Rehab of DAHC's rental units $52,257 $56,950 $34,698 32%N/A 7 1 14%Households 7/31/18
2 projects to be completed soon and to
begin rehab on 4 rental units
CDBG Fairoaks Senior Housing Project
Improvements to fire risers and
community room N/A $105,338 $0 0%N/A 41 0 0%Households 7/31/18
In the bidding process. Bids are due in
July and work to begin in August 2018.
$152,257 $162,288 $131,408 42%0 54 7
TOTAL FOR HOUSING PROGRAMS $1,211,697 $683,563 $607,440 32%37 104 29
2015-19 CON PLAN GOAL: PUBLIC FACILITIES AND INFRASTRUCTURE IMPROVEMENTS
CDBG Carl Young Park Restroom Project Construction of restrooms $85,000 N/A $0 0%N/A 2225 0 0%People 7/31/17
Working with Materials Management to
bid out projects soon.
CDBG Fred Moore School Improvements Activity Room Improvements $108,927 N/A $87,444 80%N/A 226 301 133%People 7/31/17
Equipment installation complete. Minor
fence and concrete work to begin soon.
CDBG Quakertown Park Restroom Project Replacement of restrooms $152,000 N/A $0 0%N/A 4685 0 0%People 7/31/17
Working with Materials Management to
bid out projects soon.
$345,927 $0 $87,444 25%0 7136 301
1 Quarterly expenditures do not include encumbrances that have already been committed to an activity.
REPORTS END OF QUARTER DUE DATE
1ST Q 12/31/2017 1/31/2018
2ND Q 3/31/2018 4/30/2018
3RD Q 6/30/2018 7/31/2018
4TH Q 9/30/2018 10/31/2018
SUBTOTAL
MULTI-YEAR FUNDING
SUBTOTAL
SUBTOTAL
MULTI-YEAR FUNDING
SUBTOTAL
MULTI-YEAR FUNDING
Accomplishments will be reported when projects are complete.
MULTI-YEAR FUNDING
2017/18 Performance Measure: # of persons served by federally funded public facilitates/infrastructure improvements.