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082418 Friday Staff Report `„F City Manager's Office DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 MEMORANDUM DATE: August 24, 2018 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report I. Council Schedule A. Meetings 1. City Council Retreat on Saturday, August 25, 2018 from 9:00 a.m. to 5:00 p.m.at Serve Denton, 306 N. Loop 288,Denton,TX,76209. Breakfast served at 8:30 a.m. 2. Public Utilities Board Meeting on Monday, August 27 2018 at 6:00 p.m. in the City Council Work Session Room. 3. Council Airport Committee Meeting on Tuesday, August 28, 2018 at 10:00 a.m. in the City Hall Conference Room. 4. Work Session of the City Council on Tuesday,August 28,2018 at 12:00 p.m. in the City Council Work Session Room. 5. Agenda Committee Meeting on Wednesday,August 29,2018 at 3:30 p.m. in the City Manager's Conference Room. 6. Development Code Review Committee Meeting on Friday August 31, 2018 at 11:00 a.m. in the Development Services Conference Room I at 215 West Hickory Street. B. Upcoming Events 1. TML Annual Conference, October 10-12, 2018 at the Fort Worth Convention Center. OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service II. General Information & Status Update A. Police Chief Interview Process — Interviews for the City's next Police Chief will be held on Aug. 30-31. Please see the attached press release with additional information on the six finalists. The City Manager,who hires the Police Chief,has designed the interview process to be inclusive to collect input from City Council, Police employees, key community stakeholders, and residents. The intensive interview process will consist of six components: • Tour—Finalists will participate in a tour of the city on Thursday morning. • Panel Interviews with Community Stakeholders — Key community organizations that have partnerships or frequent interaction with the Denton Police Department have been invited to have one representative sit on an interview panel. There are 19 organizations split into two panels, one on Thursday and one on Friday. • Meet and Greet with City Council—Finalists will participate in a reception with City Council on Thursday from 5:30 — 6:45 p.m. at the Public Safety Training Center, 719 E. Hickory St. • Open Community Reception — Finalists will also participate in an open public reception with all community members welcome to attend on Thursday evening from 7 to 8:30 p.m. at the Public Safety Training Center. • Panel Interview with Police Employees —Finalists will be interviewed by a panel consisting of Police Department employees. To have a diverse panel, there will be 2 lieutenants, 2 sergeants, 2 police association representatives (one from each association), and 4 employees that were randomly selected from a pool who expressed interest in participating. • Panel Interview with Executive Team — Finalists will also be presenting to and interviewing with the City Manager and a panel of City staff selected by the City Manager. Each interview panel will conclude by having a debrief with the City Manager to communicate their feedback and input. The meet and greet reception with City Council and open community reception will have feedback collected through separate online surveys. There will be computers on site at the training center or a link will be provided with a deadline to complete the survey by the following morning. The survey results will be compiled and shared with the City Manager Friday afternoon. Thanks in advance to all of those taking their time to participate in the process and provide input to this important community position. Staff contact: Carla Romine, Human Resources/ Sarah Kuechler, Public Affairs B. 2018 Public Safety Day—September is National Preparedness Month. The City of Denton Fire Department (DFD) is partnering with the University of North Texas (UNT) to host a Public Safety Day and Emergency Preparedness Fair as part of game day activities at Apogee Stadium on Saturday, September 8. The event will include emergency preparedness and related vendors in the west concourse area when the gates open at 5 p.m. until the end of the first quarter around 7 p.m. Approximately 20 vendors will be on-hand to provide information on how to prepare for the various types of hazards that can impact the North Central Texas region. Emergency vehicles will be on display and a special half-time show will honor those that perished on 9/11. Staff contact: Mike Penaluna, Emergency Management C. TDHCA Housing Tax Credit Update — In the August 3 Friday report, staff provided an update on the Palladium Teasley Lane housing project, which received support from City Council for a 9%housing tax credit in February 2018. The developer has received noticed from the Texas Department of Housing and Community (TDHCA) that their project will not be selected and funded for the 2018 period. The developer intends to resubmit for the next TDHCA 2019 application cycle. Therefore, staff will work with the developer to resubmit an application to seek City Council support when TDHCA announces and opens the 2019 application period. Staff contact: Sarah Kuechler, Public Affairs D. Zoning Options to Protect Farm Land — The City Council requested information on regulations that are currently in place to protect farm land. The City of Denton currently designates Rural Zoning Districts for the purpose of maintaining areas of agricultural and rural use within the City of Denton. The Rural Residential(RD- 5) and Rural Commercial (RC) zoning districts ensure that the farming, forest, environmental, and scenic values of these areas are protected from incompatible development that may result in a degradation of their values. The Denton Development Code(DDC)update will carry forward similar zoning districts in the form of Rural Residential (RR). The purpose of the RR zoning district is to provide and maintain areas of rural use within the City. The district includes farms and ranches as the predominant uses, allowing very low-density rural residential and rural commercial uses. There are also state legal protections, programs, and funds that help conserve and protect farm lands: • The Texas Right to Farm, found in the Texas Agricultural Code at Section 251.001 to 251.006,was enacted in 1981. The purpose of the Texas Right to Farm statute is to "conserve, protect, and encourage the development and improvement of its agricultural land for the production of food and other agricultural products." Specifically, the statute limits the circumstances in which an agricultural operation may be considered to be a nuisance. The Texas Right to Farm statute provides that no nuisance claim may be brought against an agricultural operation that has been in operation for one year or more prior to the date of the lawsuit, so long as the conditions have not changed since the established date of operation. • The Texas Parks and Wildlife Department(TPWD) administers the Texas Farm and Ranch Lands Conservation Program (TFRLCP). The TFRLCP maintains and enhances the ecological and agricultural productivity of these lands through Agricultural Conservation Easements. The TFRLCP supports responsible stewardship and conservation of working lands, water, fish and wildlife, and agricultural production. TPWD also administers the Farmland Protection Program (FPP). The FPP is a voluntary program that helps farmers and ranchers keep their land in agricultural production by providing matching funds to qualifying entities, normally land trusts which can then be used to buy conservation easements on eligible land. • The Texas Department of Agricultural administers the State of Texas Agriculture Relief Fund(STAR Fund). The STAR Fund was created with monetary donations from private individuals and companies.Funding from the STAR Fund may be used to assist farmers and ranchers in rebuilding fences, restoring operations, and paying for other agricultural disaster relief. Staff contact: Ron Menguita, Development Services E. Parliamentary Procedure — During the August 21 Work Session, Richard Hayes gave a presentation on the Rules of Parliamentary Procedure. During the meeting, a request was made to provide the attached Parliamentary Procedure presentation to Council and members of the public. A request was also made for a link to video of Richard Hayes' presentation, the video can be found at: http://denton- tx.granicus.com/MediaPlayer.php?view_id=3&clip id=1984&meta_id=205509. Staff contact, Jessica Rogers, Public Affairs F. Downtown TIF Board Appointments - Under Ordinance No. 2010-316, which established the Downtown TIF and its Board of Directors,Board membership shall consist of the following categories: 1. Two members shall be City Council Members 2. Two members shall be either property owners of property located within the Tax Increment Reinvestment Zone or residents whose primary residence is located within the Tax Increment Reinvestment Zone 3. Two members shall be either business owners of businesses located within the Tax Increment Reinvestment Zone or a member of the Denton Chamber of Commerce Board of Directors 4. One members shall be a qualified voter of the City of Denton The current Board consists of Council Member Hudspeth and former Council Member Bagheri (Category 1); Melissa Lenaburg and Alex Payne (Category 2), Ben Esely and John Lenz (Category 3), and Council Member Meltzer (Category 4). Council Member Bagheri's seat is open, it must be filled by another Council Member. Ben Esely's term is up, but he is eligible to be re-nominated and would like to continue to serve. Council Member Meltzer's term is up in the Category 4 seat, so a new qualified voter will need to be nominated to fill that seat. Staff contact: Caroline Booth, Economic Development. G. Denton Community Job Fair—The City of Denton has partnered with the Denton Chamber of Commerce,Denton Independent School District,North Central Texas College, United Way of Denton County Inc., and Workforce Solutions of North Central Texas to coordinate the second Denton Community Job Fair. The job fair will be held on Tuesday,August 28, from 10:00 a.m. to 3:00 p.m. at the Denton Civic Center.More than 50 employers from Denton will be represented at the job fair. Some of Denton's largest employers will be participating, as well as new businesses not yet open and a couple of businesses from neighboring communities. Attached is a list of participating employers. Job seekers will see a variety of opportunities from entry-level part-time employment to professional career positions. Resources such as resume assistance and printing, mock interview strategies, and job fair tips will also be available onsite through North Central Texas College's ACE Mobile Go Center and the NCTC Career Service Center. All candidates should dress professionally. Businesses looking to hire new employees paid a small fee to participate in the event, which provided them a covered table, lunch for two representatives, and advertising by the event sponsors. Job Fair details, including a complete list of attending businesses, can be found online at www.dentonjobfair.com. Additional details can be found in the attached flyer. Staff contact: Michelle Cunningham, Economic Development H. Recycling Contamination Update — To address recycling contamination, a comprehensive outreach and education plan has been designed to target specific locations or areas where contamination is frequent. Through consistent communication with Pratt,the City's recycling partner,we evaluate contamination rates of each recycling load that is delivered to the Materials Recycling Facility. When Pratt receives a load that contains a high percentage of contaminants, staff works to identify the origin of the load and address the source quickly. Recently, a load from the Fry Street area was identified to be highly contaminated. Staff quickly reached out to the properties that share the container and identified where the contamination originated. They then provided resources and supplied educational information to share with tenants. Identifying the origin of contaminated loads will also extend to residential areas, helping staff to send targeted outreach to customers by route, or neighborhood. The "Recycle Right!" campaign will take recycling education back to basics and targeted education will enhance these efforts. Staff has also been coordinated with Parks and Recreation to determine best options to address contamination at various facilities. Staff contact: Katherine Barnett, Sustainability I. DPS Statement on Driver License Offices — In response to information provided as part of the ongoing Sunset Review of the Department of Public Safety (DPS), the Department issued the attached press release to clarify perceived misconceptions regarding possible closures of offices. The Sunset Commission will meet on August 29 to issue its recommendations regarding DPS. Staff will provide updates following that meeting. Staff contact: Jessica Rogers, Public Affairs III. Community Events A. McKinney St Sidewalks Ribbon Cutting- — To celebrate completion of the McKinney Street sidewalk installation from Loop 288 to Ryan High School, staff has planned a ribbon cutting ceremony at Ryan High School on Monday,August 27 starting at 3:50 p.m. Mayor Watts, Council Member Briggs, and DISD representatives will offer brief remarks with a ribbon-cutting. The event is timed with school release encouraging students to sign the sidewalk with chalk. Please see attached flyer for additional details. Staff contact: Stuart Birdseye, Public Affairs B. Caring for Caregivers —The Healthy Communities Coalition is hosting its annual Caring for Caregivers event on Saturday, Sept. 22 from 10 a.m. to 3:30 p.m. at the Denton Civic Center,312 E McKinney St.Please see attached flyer.The event is free to the public and lunch is provided. Register today online at caringforcaregivers-denton_tx.eventbrite.com or register by phone at 940-999- 1024. Staff contact: Barbara Ross, Community Development C. 4th Annual Denton County Homeless Veterans Stand Down and Resource Fair — The U.S. Department of Veterans Affairs, in partnership with the City and a number of organizations, will be hosting the 4th annual Homeless Veterans Stand Down and Resource Fair on Thursday,Oct.25 from 9 a.m.to 1 p.m. at the Denton Civic Center, 312 E McKinney St. Please see attached flyer. The event will feature access to community organizations and social services, housing programs, employment services, HIV Hepatitis C testing, flu shots, food, haircuts, and giveaways. Staff contact: Barbara Ross, Community Development IV. Attachments A. Press Release—Denton Announces Police Chief Candidates B. Parliamentary Procedure Presentation C. Job Fair Employers D. Denton Community Job Fair Flyer E. DPS Statement F. McKinney Street Sidewalk Ribbon Cutting G. Caring for Caregivers Event Flyer H. 4th Annual Denton County Homeless Veterans Stand Down and Resource Fair Flyer V. Informal Staff Reports A. 2018-105 Horse Drawn Carriages B. 2018-106 San Antonio Legal Services Model C. 2018-107 Noise Ordinance Enforcement D. 2018-108 Dog Park History E. 2018-109 Sherman Drive Development VI. Council Information A. Council Requests for Information B. Council Calendar C. Future Council Items D. Street Construction Report c�,Y FOR IMMEDIATE RELEASE DENTONJessica Rogers • (940) 349-7531 • Jessica.Rogers@cityofdenton.com UPDATE: City of Denton Announces Finalists for Police Chief Interviews Schedul Aug. 30-31 DENTON, TX,Aug. 22, 2018—City Manager Todd Hileman announces the following six finalists for the position of Police Chief: Frank Dixon, Assistant Police Chief, Austin, TX Pat Gallagher, Deputy Police Chief, Virginia Beach, VA Christy Martinez, Assistant Police Chief, Grand Prairie, TX Floyd Mitchell, Police Chief, Temple, TX Mark D. Schauer, Assistant Police Chief, Corpus Christi, TX Cleveland Spruill, Sr., Police Chief, Huntersville, NC **A previous version of this press release announced Kevin Kolbye as a finalist. Mr. Kolbye has withdrawn from consideration. Mr. Schauer has been named as an additional finalist. "Public safety is an integral part of the services we provide as a City and is important to the Denton community," said Hileman. "All of the finalists have a diverse set of experiences and strong leadership qualities that will assist the Denton Police Department as they continue to serve and protect our residents." The City of Denton started the selection process in June by working with executive recruitment firm Ralph Andersen &Associates to launch a nationwide search for candidates. A total of I I I applicants responded. The City Manager worked with Ralph Andersen &Associates and selected finalists based on candidate applications, resumes, and supplemental materials. Screening interviews were also held prior to the selection of the finalists. The City will conduct interviews on Aug. 30 and 31, which will include a series of interviews with City management, Police Department staff, and community stakeholders. As part of the selection process, the City will host a community reception for members of the public to meet the candidates. The reception will be held at the Public Safety Training Center, 719 E. Hickory St., Thursday, Aug. 30 from 7 to 8:30 p.m. All community members are welcome to attend. Contact: Carla Romine, (940) 349-8344, Carla.Romine@cityofdenton.com Visit www.cityofdenton.com for more news and to stay updated. OUR CORE VALUES Integrity•Fiscal Responsibility• Transparency• Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD(800)735-2989 Candidate Bio Summaries Assistant Chief Frank Dixon,Austin Police Department: Assistant Chief Dixon has served with the Austin Police Department for 23 years. He currently leads the Department's South Patrol Bureau, Austin-Bergstrom International Airport, and the Special Operations Division, which includes the SWAT team, Bomb Squad, Air Support Unit, and K-9 Unit. Prior to being appointed Assistant Chief, Dixon was a lieutenant in the Internal Affairs Division, and has previously served as a lieutenant in the Organized Crime Division and the Region 3 Patrol Services Division. He has also served in other various roles, including uniformed patrol, Street Response,Narcotics, Gang Unit/Major Crimes Task Force, Homicide Detective, Patrol K-9, SWAT Sergeant, and Counter-Assault Strike Team. Dixon holds a Bachelor of Science in criminal justice from Lamar University and is a graduate of the Senior Management Institute for Police by the Police Executive Research Forum, APD's Leadership Command College, and the West Point Leadership Course. Deputy Chief Pat Gallagher,Virginia Beach Police Department: Deputy Chief Gallagher has served with the Virginia Beach Police Department for 28 years. He is currently the Division Commander of the Investigative Division, which includes the Detective Bureau, Special Investigations, and Forensic Services. He has previously served as a sergeant, lieutenant, and captain, where he commanded the 2nd and 4th Precincts with Virginia Beach PD. His previous assignments include Criminal Investigations, Special Operations (Mounted Patrol), and CALEA Accreditation Manager. Prior to his career in law enforcement, Gallagher was a member of the U.S. Army's Military Police Corps. Gallagher holds a Bachelor of Science in criminal justice and a Master of Public Administration from Old Dominion University. He is also a graduate of the F.B.I. National Academy, Senior Management Institute for Police, and Police Executive Leadership Institute, and holds several law enforcement certifications. Assistant Chief Christy Martinez, Grand Prairie Police Department: As an Assistant Chief with Grand Prairie PD, Martinez has led the Special Operations and Field Operations Bureaus. Her previous assignments with GPPD include patrol,property crimes investigations, child and sex crimes investigations, patrol sergeant, field training sergeant, property/financial crimes sergeant, and liaison on the Secret Service Task Force and Intellectual Property Crimes Task Force. Martinez began her law enforcement career with the Tarrant County Sheriff's Office where she served as a detention officer and communications specialist. She holds a bachelor's degree in criminal justice and criminology from the University of Texas at Arlington and is currently pursuing a Master of Public Administration from Tarleton State University. She is a graduate of the School of Police Supervision, FBI Command College, and FBI Law Enforcement Executive Development Association Command and Executive Courses. 2 Chief Floyd Mitchell, Temple Police Department: Chief Mitchell was appointed Chief of Police for the Temple Police Department in September 2015. Prior to this appointment, Mitchell served more than 25 years with the Kansas City(Missouri) Police Department, where he held numerous ranks including sergeant, captain, and major(division commander). His assignments included patrol,undercover narcotics, internal affairs, recruiting and background, and the public information office. Mitchell has also served as the administrative aid to the Chief of Police, Assistant Division Commander at the East and Metro Patrol Division Stations, Commander of Tactical Response, Value Based Initiative Grant Administrator, Homicide Commander, and Division Commander of Metro Patrol Station. Prior to his law enforcement career, Mitchell served four years in the U.S. Air Force. He holds a master's degree in business administration from Baker University and is a graduate of the FBI National Academy, the Police Executive Research Forum Senior Management Institute for Policing, and the U.S. Army and General Staff College Organizational Leadership for Executives Course. Assistant Chief Mark Schauer, Corpus Christi Police Department: Assistant Chief Schauer has served with the Corpus Christi Police Department for 36 years. He currently leads the Operations Bureau which includes Patrol, Traffic, the Crime Reduction Unit(bike, small motorcycle patrols, and directed patrol officers), Crime Prevention, the Gang Unit, the Emergency Response Unit(SWAT, Bomb Squad, and hostage negotiations), and the Crisis Intervention Team. Throughout his time with CCPD, Assistant Chief Schauer has been a supervisor over all areas of the department. Schauer holds a bachelor's degree in biology from the University of Illinois (Champaign/Urbana) and a Master of Public Administration from Texas A&M University-Corpus Christi, where he also serves as an adjunct professor. He is a graduate of the Senior Management Institute for Police by the Police Executive Research Forum and a graduate of the FBI National Academy. Chief Cleveland Spruill,Huntersville Police Department: Chief Spruill was appointed Chief of the Huntersville,North Carolina Police Department in May 2014 and has held positions in law enforcement for more than 31 years. Prior to this appointment, Spruill served on the Alexandria Police Department for nearly 27 years, which included 17 years of command-level experience with assignments in each of the major bureaus. His final assignment with Alexandria PD was as Executive Deputy Chief where he managed more than 320 sworn personnel and 105 civilian employees and served a population of more than 150,000. Prior to his law enforcement career, Spruill served in the U.S. Army, assigned to the 3rd U.S. Infantry Battalion at Ft. Meyer, VA. Spruill holds a bachelor's and master's degree in business management from Johns Hopkins University, is a graduate of the FBI National Academy, and is attending the Police Executive Research Forum Senior Management Institute for Police. 3 ParliamentaryProcedureFor TheDentonCity Richard D. Hayes Attorney at Law Professional Registered Parliamentarian Hayes, Berry, White & Vanzant, LLP 512 W. Hickory, Suite 100 Denton, Texas 76201 rhayes@hbwvlaw.com (940) 387-3518 City of Denton August 21, 2018 Denton, Texas WHAT IS PARLIAMENATRY PROCEDURE? Refers to the rules of democracy — that is, the commonly accepted way in which a group of people come together, present and discuss possible courses of action, and make decisions I� HISTORY OF PARLIAMENTARY PROCEDURE •Thomas Jefferson Manual published 1801 - oPracticf Thomas Jefferson Manual Of Parliamentary Practice. Rules Of Proceeding And Debate In Deliberative Assemblies *Cushing Manual published 1844 1 uther ti.Cush'nq •Gen . Henry M. Robert Pocket Manual of Rules of Order published 1876 MANY PARLIAMENTARY AUTHORITIES AMLMAN INS i !!ur� KOURINOT'S �'� 17ULCS OF CANNON'SAfill��1FVTAfi!- ORDER " KI'LES ORDER Parliamentary n-- - ►� r.__..� Procedure 111*611 CANNON G1��fINf1' �1.1\ft)NI� m01 1. Rv NIANLIAL P A R L I �� • R r McNTARY nu�c nw►: tniitc�� P R a C E D lI R E GEOWE PENAETEK �sasr:tk�cet��s►�n�av�i�.w.<� FUNKY WINKERBEAN IN THE PAST, OUR STUDENT SO IN ORDER TO ALL STUDENT COUNOL COUNCIL MEETINGS HAVEN'T � AVOID SOME OF THOSE MEETINGS THIS PEAR GONE AS SM00-MLQ PROBLF-MS WILL BE CONDUCTED AS I WOULD'VE UNDER ROBERT15 RUI..ES! r 1ti1 KED . Y bY Torrt Batiul TP ( co 15 ROBER'T".- tv ti0. - -� ram , r• � ' dip ' . { 4-4 !/�r ONLY CURRENT AUTHORIZED EDITION � �I�• CLASSIC WORK u►+ PARLIAMENTARY PROCEDURE ROKFRT'S Rt� Lr:S OT OR DER NF`VLY REVISED llti n CDIT[ON lil tiR� �� W��tcr u t Ilr nnr�t�l. �_ �c�:�Rur.n ��, sttnrL�l tailtRElR RULES OF AN ASSEMBLY RULE CONTENT VOTE VOTE TO AMEND VOTE TO TO SUSPEND ADOPT STATE LAW As provided in State law NSA Cannot Cannot As required by State law Should be provided in Cannot CITY CHARTER Majority State law or Charter CITY COUNCIL Supersede Rules in Rules of Order 4 Members 4 Members RULES OF with which they conflict 4/7 = 57% 4/7 = 57% PROCEDURE Majority 4/6 =2/3 4/6=2/3 (SPECIAL RULES 4/5 = 80% 4/5 = 80% OF ORDER) Contain written rules of Majority with notice, or Two-thirds (Except ROBERTS RULES parliamentary procedure relating to two-thirds, or majority where a rule protects a OF ORDER the orderly transaction of business Majority vote of the membership minority of less than and the duties of officers in that one-third) connection. Contain rules related to the details of Majority with notice, or STANDING RULES the administration of a society rather Majority two-thirds, or majority Majority than parliamentary procedure. vote of the membership Unwritten rules of the organization. Not Do not Formally Amend CUSTOM Formally Point of Order Adopted Richard D. Hayes * Hayes, Berry, White &Vanzant, LLP * (940) 387-3518 * rhayes@hbwvlaw.com 2018 Rules Of Order ( b) ( 12) Rules of order: These rules govern the proceedings of the council in all cases, except that where these rules are silent, the most recent Edition of Robert's Rules of Order revised shall govern . Participation in an Effective Meeting dig �I Or How to Get Home Before Midnight ! Organization Notebook TABS 1 . Contacts — Council Members, Staff 2. Calendar 3. Corporate Charter 4. Council Rules of Procedure 5. Motions Chart 6. Agendas and Minutes 7. Budget/Treasurer's Reports 8. Committees and Members 9. Board/Standing Committee #1 (i .e. Airport Board) 10. Board/Standing Committee #2 (i .e. P & Z) 11 . Board/Standing Committee #3 (i .e. Economic Development Partnership) 12. Board/Standing Committee #4 (i .e. HLC) 13. Special Committee #1 14. Special Committee #2 Convene Meeting Convene is to cause to come together Establish a Quorum A Quorum is the minimum number of members who must be present to conduct business • Attendance Sign-In • Have Secretary take Roll as members arrive • Roll call Call to Order • On time +► One rap of gavel 4 . "The meeting will come to o rd e r." Abused/M isused/U n used Motions Approval of Minutes - No motion required - Use Unanimous Consent RULES OF SPEAKING Rules Of Speaking 1. A member must be recognized by the chair prior to speaking to a debatable motion . 2. All remarks are addressed to the chair ( not to other members. 3 . The maker of a motion has the right to be the first to speak to it. Rules of Speaking (Con't) 4. Each speech must be limited to ten minutes. (unless have adopted different rule). 5. A member shall speak no more than twice on the same question on the same day. 6. No member shall speak a second time to a motion as long as another is seeking recognition to speak their first time. 7. All remarks must be limited to the merits of the subject immediately pending before the assembly. Rules of Speaking (Con't) 8. Debate should alternate between those speaking for and those opposed to the motion . 9. Personal remarks should be avoided . The motives of members must not be questioned; the motion, not the person, is the subject of debate. 10. Members may not speak against their own motion, however, they may vote against it. 11 . Debate may be closed only by a motion with a second and an order of the assembly (2/3 vote) or by the Chair if no one seeks the floor for further debate. HOW TO HANDLE A MOTION 1 After obtaining and being assigned the floor, these are the six steps in handling a motion: 1. A member makes a motion 2. Another member seconds the motion 3. The chair states the question 4. Members debate the motion 5. The chair puts the question to a vote 6. The chair announces the result of the vote Obtaining the Floor ■ In Work Session member raises hand ■ In Council Meeting in Council Chambers, member presses touch screen ■ In a large assembly, member rises and addresses Chair and after recognition, gives name and identification The member remains standing and awaits recognition by the chair Bringing the Motion before the Assembly 1 . A member makes a motion : "I move that (to) ,,,," � '' State the Question 3. The chair states the question. "It is moved and seconded that (to) . . . Announcing Results For Example: Or: "The ayes have it, the "The noes have it, motion is adopted, the motion is lost, and the treasurer will and a check will not issue the check. be written. The next item of The next item of business is . . . " business is . . . After obtaining and being assigned the floor, these are the six steps in handling a motion: 1. A member makes a motion 2. Another member seconds the motion 3. The chair states the question 4. Members debate the motion 5. The chair puts the question to a vote 6. The chair announces the result of the vote METHODS OF VOTING Key Pad Regular method for voting in Council Chambers • Motion • Second • Debate • For • Against Raising Hands/Rising ✓Most often used when a voice vote has been taken with an inconclusive result ✓Normal method of voting when a two-thirds vote is required for adoption of a motion "Those in favor of the motion will rise. Thank you, be seated." "Those opposed will rise. Thank you, be seated." Viva voce Regular method for motion not requiring more than a majority vote for adoption "Those in favor of the motion, say aye. " [Pause] "Those opposed, say no. " [Pause] i J � ' r i ... AND TWo OPPOSED Unanimous Consent ✓ Also called general consent ✓ Used where there seems to be no opposition in routine business ✓ Can be used without stating the question or putting it to vote ✓ Can also be used without the formality of a motion at all "If there is no objection . . . " MOTIONS Know Your Motions There are 5 classes of Motions you may encounter in meetings: A. Main motions B. Subsidiary motions C. Privileged motions D. Incidental motions E. Motions that bring a question again before the assembly PERTINENT 9ACTS NOTES RANKING MOTIONS NON-RANKING a 2 Before a motion has been stated • A main motion brings business c ' by the chair,it can be withdrawn or before the assembly. Motions on this page are listed in rank order,with the highest o m d • A subsidiarymotion assists the MOTIONS v o a E modified by the maker.After it has ranking at the top. After a motion has been stated by the rn o d >° ¢ been stated by the chair,it can be assembly in treating or disposing of chair,higher ranking motions are in order but not lower rankin withdrawn or modified only by a main motion. motionsexce except v INCIDENTAL MOTIONS • A privileged motion deals with p n v_ unanimous consent or by a majority matters of immediate importance.It Previous Question can be applied to « c vote of the assembly. p amendable and/or debatable motions ; o a v « o Appeal Chair's Decision I S D' M R s does not relate to the pending $ m E o $ An Incidental Main Motion which of higher rank than themselves. c N o a > rr business. Close Nominations usually requires a majority vote with • An incidental motion is related to or Close the Polls S A z 3 previous notice.a 213 vote without the parliamentary situation so that it PRIVILEGED MOTIONS previous notice,or a majority vote must be decided before business Consider by Paragraph or S A M of the entire assembly/membership. can proceed. # Fix the Time to Which to S A M R Seriatim "Hasty or ill-advised action can be MEANING OF SYMBOLS Adjourn Create a Blank S M corrected through the motion to# Main motion when no other motion Reconsider,This motion can be made is pending. # Adjourn S M Division of the Assembly I N only by one who voted on the I In order when another has the prevailing side and made only on the # Recess S A M Division of the Question S' A M' same day the original vote was taken. floor;may interrupt. In a session of more than one day,a S Requires a second. Raise a Question of Object to Consideration of z, R. reconsideration can also be moved on D Is debatable. Privile e I + a Question a A Can be amended. 9 the next succeeding day within the M Requires a majority vote(i.e. Call for the Orders of the I Parliamentary Inquiry I N session on which the meeting is held. + more than half of votes cast). Day Point of Order I + FORMS OF VOTING Requires a 2 vote(twice as • A voice vote is the most common) many in the affirmative as in the SUBSIDIARY DIARY MOTIONS Reopen Nominations or used form of voting and noes negative}. S AMR g(ayes y ) + Usually no vote is taken;the Reopen the Polls • A rising vote is the normal method of chair decides. Lay on the Table S M R' Request for Information I N voting on motions requiring a 2/3 vote N No vote;chair responds. for adoption.It is also used to verify a R Vote may be reconsidered. PreVIOUS QU2StI0n S 3 R' z Request for Permission to voice vote or a vote by show of hands. See Robert's Rules of Order Withdraw a Motion neg The chair can order a rising vote or a Newly Revised,current edition, # Limit or Extend the Limits single member can call for a Division of for specific rules. of Debate S A z 3 R Suspend the Rules S ;• the Assembly. • A show of hands is an alternative for a TYPES OF AMENDMENTS Postpone to a Certain MOTIONS THAT BRING A voice vote.sometimes used in small • To insert(within)or add the end Time(or Definitely) S D A M R' boards,committees,or very small ofasenlenceorparagraph)aword, QUESTION AGAIN BEFORE THE assemblies,or for a rising vote in very consecutive words,or paragraph. # Commit or Refer S D A M R small assemblies,but only if no • To strike out a word,consecutive ASSEMBLY member objects. words,or a paragraph. Amend' S D A' M R • Some conventions use voting cards. • To strike out and insert(which Take from the Table S M provided to delegates,to raise for applies to words)or to substitute Postpone Indefinitely S D M R' 7 Rescind or Amend Something voting. (which is applied to at least a Previously Adopted S D A R' • A count can be ordered by the chair or paragraph of one or more a by a majority vote of the assembly. sentences.) MAIN MOTIONS S D �AJM R Discharge a Committee S D A R' • To strike out a word or paragraph "Reconsider S D' M ' Unanimous consent is a vote of silent and insert II in a different place. agreement without any objection. • A ballot or roll call vote can be ordered by a majority of the assembly. eco MOTION SICKNESS A COMMON DISORDER BROUGHT ON BY PARLIAMENTARY / PROCEDURE. � 1 s �1L t(s M i v'✓��'Y� , A. Main Motion If you want to bring business before the assembly, make a: 1. Main motion � " I move to (that) . . . " Ordinances, Resolutions,, and Official Actions Majority Vote Required (g)(5) Majority vote required: An affirmative vote of four (4) members is necessary to repeal any ordinance or take any official action in the name of the city except as otherwise provided in the Charter, by the laws of the State of Texas, or these rules. (Charter, Section 2.06) . a . Tie-vote: Matters voted on by the city council which end in a tie-vote shall automatically be placed on each subsequent council meeting agenda until a full council is present. If you want to reject a main motion or "kill" it for the session, move to: 2. Postpone indefinitely Abused/M isused/U n used Motions Postpone Indefinitely - IS a Killer Motion - Majority Vote If you want to change a motion, move to : 3. Amend by ► inserting or adding words or a paragraph ► striking out words or a paragraph � ► striking out and inserting � words or substituting a paragraph Abused/M isused/U n used Motions Secondary Amendments - Must be Germane to Primary Amendment - NO Tertiary Amendments If you want to send a pending question to a small group for further study and/or recommendation, move to : F \n � 4. Commit or refer If you want to delay action or a decision until later in the same or the next meeting, move to : 5. Postpone to a certain �0-- time (or definitely) If you want to change the rules of debate, move to : 0 6. Limit or extend the limits of debate If you want to close 0 debate, move the : Air AF / � - - `�� 7. Previous question Previous Question (g) ( 12) The previous question: When the previous question is moved and seconded, it shall be put as follows : "Shall the main question be now put?" . There shall then be no further amendment or debate; except that nothing herein shall allow the previous question to be called prior to a least one opportunity for each member of the council to speak on the question before the council . Abused/M isused/U n used Motions Previous Question - Closes Debate and Making of Lower Raking Motions - Requires a Second - Requires a 2/3 Affirmative Vote to close debate If you want to set aside the pending question temporarily because something else of urgency has arisen, move to : 8. lay on the table Abused/M isused/U n used Motions Lay on the Table - Not a Killer Motion - Requires Majority Vote To enforce the rules, rise to a Point of order r � I To reverse or question a decision of the chair on a parliamentary question: Appeal To question a voice vote or vote by show of hands as announced by the chair and require a standing vote, call for a: Division Or Division of the Assembly To obtain information about parliamentary law or rules of the organization, make a: 1 Parliamentary Inquiry �� To request information relevant to the business at hand, make a: Request for Information '�' . v To do something during a meeting that it can not do without violating one or more of its parliamentary rules : Suspend The Rules Abused/M isused/U n used Motions Suspend the Rules - Can 't Suspend Articles of Incorporation - May suspend Parliamentary or City Council Rules of Procedure - Requires 4 Votes ( 2 . 29 ( b ) ( 13 ) ) Reconsideration (g)( 11) Reconsideration: Amotion to reconsider any action of the council can be made not later than the next succeeding official meeting of the council . Such a motion can only be made by a member who voted with the prevailing side. It can be seconded by any member. In order to comply with the Texas Open Meetings Act, any council member who wishes to make such a motion at a meeting succeeding the meeting where the action was taken shall notify the city manager to place the item for reconsideration on the council agenda . Amendments AMENDMENTS AMENDMENTS MAY BE MADE IN THE FOLLOWING FIVE WAYS: 1. 1 move to amend by adding the word(s) [at the end]. . . 2. 1 move to amend by inserting the word(s) . . . after the word(s) . . . 3. 1 move to amend by striking out the word(s) . . . 4. 1 move to amend by striking out the word(s) . . . and inserting the word(s) . . . 5. 1 move to amend by substituting for the pending motion . . . the motion Add words ( at the end ) • Main motion : "That we order pizza :' • I move to amend the motion by adding "with pepperoni, mushrooms, and bell peppers." • Amended motion : "That we order pizza with pepperoni, mushrooms, and bell peppers:' INSERT Main Motion : "That we order pizza :' Amendment : "I move to amend by inserting "pepperoni" after "order." Amended motion" That we order pepperoni pizza ." Strike Out and Insert • Main motion : "That we order a deep dish pizza with pepperoni, mushrooms, and bell peppers:' • I move to amend the motion by striking "order" and inserting "make:' • Amended motion : "That we . , � make a deep dish pizza with pepperoni, mushrooms, and bell peppers." AMENDING THE AMENDMENT SECONDARY AMENDMENTS Amends primary amendment (ONLY) • Can not be applied to a secondary amendment • Must be germane to the primary amendment; that is the amendment must involve the same question that is raised by the amendment Correct Example : ✓ Main Motion : "I move to buy a computer for the Executive Director." ✓ Primary Amendment: "I move to amend by inserting "Dell" prior to computer." ✓ Secondary Amendment : "I move to amend the amendment by striking "Dell" and inserting "Apple" " Incorrect Example: ✓ Main Motion : "I move to buy a computer for the Executive Director." ✓ Primary Amendment: "I move to amend by inserting "Dell" prior to computer." X Secondary Amendment: "I move to add "at a cost not to exceed $ 1,000 after computer"." AmendingAmendment • Main Motion : "I move that we order a pizza ." • Primary Amendment- Amend by adding the words "with pepperoni, mushrooms, and bell peppers." • Secondary Amendment: Amend the amendment by striking "pepperoni" and inserting "sausage." • When secondary amendment is adopted, the primary amendment, as amended, becomes: To amend by adding the words "with sausage, mushrooms, and bell peppers." • When primary amendment is adopted, the main motion, as amended, becomes : "That we order a pizza with sausage, mushrooms, and bell peppers." Amending the Amendment To see this graphically . . . That we order a pizza sausage W with I ', mushroom and bell peppers How Do I Find Out More ? ➢ National Association of Parliamentarians parliamentarians.org ➢ Texas State Association of Parliamentarians parliamentarians.org/tx ➢ Golden Triangle Parliamentarians goldentriangleparliamentarians.wordpress.com ➢ NAP Membership Examination 300questions.org NATioNA ASSOCIATION OF PARLIAMENTARIANS® 213 South Main Street a Independence,Missouri 64050-3808 Phone:816.833.3992 a Fax:916.833.3893 a Toll Free:888.627.2929 a E-mail:HQnnap2.org Website: http://parliamentarians.org a cowvv.facebook.com/parliamentadans MEMBERSHIP APPLICATION Please Print in Black Ink or Type Mr Mrs.Ms.-Circle One Name: First Middle last Address: Street Apt/Unit Email Address City State/Province Zip/Postal Code Country Phone: Home Cell work FAX Your contact information will he posted to the NAP members only online directory unless you opt out. 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Date: Mail completed application with ONE CHECK payable to NAP dues enclosed $ NAP for$75($37.50,if full time student,25 years of age or Association dues enclosed $ Younger)plus Association dues(see amount in cover letter or Check website)in U.S.funds only to: Total dues enclosed $ NATIONAL ASSOCIATION OF PARLIAMENTARIANS® Discover Visa Mastercard 213 South Main Street / Exp Date CSC Code Independence,MO 64050-3808 Credit card 11 Note: Administrative Fee-See Number 6 on reverse side. 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'" QUESTIONS THANK YOU www.dentonjobfair.com Employers Participating In Denton Community Job Fair, Tuesday, August 28th 10am-3pm at Denton Civic Center • 5 Star Rental Wedding and Events 0Game Changers Sports & Arcade Grill • ABM 0Gohlke Pools • Ahern Rentals 0Good Samaritan Society • Altice USA/ Suddenlink 0IntelliVoice, Inc. • Andy B's Entertainment & Bowling 0Leadec Centers 0 Levy Restaurants • Beth Marie's Old Fashion Ice Cream- 0 Mary Kay (manufacturing facility) Courthouse Square MassMutual DFW Buc-ee's--Denton Mayhill Hospital • City of Denton Medical City Healthcare • Contemporary Services Corporation . Nebraska Furniture Mart • Denton County MHMR Center 0 NIC Global Manufacturing • Denton County Sheriff's Office North Central Texas College • Denton County Transportation OnTrack Staffing (for Jostens Company Inc.) Authority (DCTA) • Peterbilt Motors • Denton ISD - Child Nutrition & Denton ISD - Transportation Primerica • Denton Rehabilitation & Nursing Safran Electric & Power Center SERVPRO of Denton • Denton State Supported Living Center 0 Snelling Staffing Services • DYNCORP 0 Southwire • Edward Jones 0 Texas Health Presbyterian Hospital Denton • Embassy Suites Denton 0 The Dumpling Bros. LLC • EMLS (Elite Manufacturing & Logistics The Learning House Services Traditions Spirits • ESAB- (Victor Technologies) University of North Texas System • Express Employment Professionals • • UPS • Fastenal US Cold Storage • Flowers Baking Co. of Denton, LLC • • WinCo Foods • Hawthorn Hills Ranch Event Center Zodiac • • • 1 � 1 2 2 0 • S C . . , CGJ CCN • p� V • • 1p:0 be lode rs • • ,a Ye a f0 e 'ato ° Ye 50 C O nd�g -.110 � • tite b a a p �,o n� 01000 en WORKFOR*CE*SOLU TIONS I I NORTH CENTRALXiENTONFIMM7N�R7F CENTRAL TEXAS COLLEGE 1 INDEPCNDENT-=IDOL DISTRICT CHAMBER OF United Way DENTON COMMERCE of Denton County,Inc. QUAUFieDCAnDl—S.eerreajo• NoClAaoe • • Texas r F Department of Public Safety August 24, 2018 STATEMENT DPS Issues Statement on Driver License Offices AUSTIN — The Texas Department of Public Safety (DPS) today issued the following statement regarding driver license offices to clarify misconceptions reflected in several recent news articles: The Texas Department of Public Safety is not implementing any plan for mass closures of driver license offices across Texas. As part of the Sunset review process of DPS,the Texas Sunset Advisory Commission Staff Report from April included the following finding (p. 15): "The department has not implemented plans to close or consolidate driver license offices with low demand." Regarding that specific finding, DPS developed a response that identified potential offices for closure and submitted it for consideration by the Sunset Advisory Commission. DPS will take no action on this significant staff recommendation without direction from State Leadership and the Legislature. The Sunset Commission, which meets next week, will determine which recommendations are forwarded to the full Legislature for their consideration in the upcoming session,which begins in January 2019. The demand for Texas driver license services continues to significantly increase as the state's population continues to grow dramatically. The department is committed to continue working with the Legislature during the upcoming session to obtain the resources needed to meet this growing demand and provide the quality customer service that Texans expect and deserve. ### (HQ 2018-087) i n M You ' re invited to celebrate the opening of the McKINNEYST, SIDEWALK Monday, August 27, 2018 3:50 p.m, Billy Ryan High School 5101 E McKinney St. Denton, TX 76208 DENTON Produced 08/2018 ADA/EOE/ADEA TDD:(800)735-2989 www.cityofdenton.com CARING CAREGIVERS. 2292018 TOOLS TO EMPOWERYOUR 10am-3:30pm HEALTH 312 A day for you to learn tools to combat W. McKinney, caregiver fatigue & practice self care. Denton, 1w 1w 1w Register today online at caringforcaregivers-denton_tx.eventbrite.com or register by phone at 940-999-1024. 1 3 • • • COME & LEARN: • • How to boost your brain performance • The importance of nourishing your body • • • • Safe and healthy • . • body movement when caregiving • - • . Improve your • _ - • strength and balance • • - Practice techniques to reduce stress and increase energy U.S.Department of Veterans Affairs VA 2 Veterans Health Administration VA North Texas Health Care System &TH ANNUAL DENTON COUNTY HOMELESS VETERANS STAND DOWN AND RESOURCE FAIR Thursday, October 25, 2018 1 9:00 a.m. - 1 :00 p.m. Denton Civic Center 321 East McKinney St., Denton, TX 76201 Homeless •using e Employment Services e Food Programs 9 HIV & - • C Testing 9 Haircuts Community• Shots Organizations •• • • , "` Hawk Out POD r � . Co - Sponsored by : c�ton Coy, � Denton County , ° 1 � HEALTH �j• MYOF SERVICES �� DENZ,ON ' MHMR Center - � � 1 nited Way Giving he �� 7 �,of Denton County, Inc. HOPE, I n e. ON ALCOHOL 8 DRUG ABUSE UnitedWayDenton org • • - • • • 1 Date: August 24, 2018 Report No. 2018-105 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Horse-drawn carriages in the Oak-Hickory Historic District and Downtown Denton BACKGROUND: Staff was asked by a representative of Historic Denton(a citizen group in the Oak-Hickory Historic District) look into the possibility of allowing horse-drawn carriages for rides through the Oak-Hickory Historic District and Downtown. At this time, City code does not allow for this use (see below). Sec. 6-28. -Livestock riding or driving. (a)It shall be unlawful for any person to allow livestock to be driven or ridden upon any public property;provided however, horses may be ridden on the unimproved or unpaved portion of the right- of-way and the chief ofpolice, or his designee, may authorize horses and other livestock to be ridden or driven on the right-of-way under the authority of a parade. (b)It shall be unlawful for any person to allow livestock to be driven or ridden on any private property, except on the property of the owner of the livestock or by permission of the owner of the property. Current exceptions to the code allow horses at parades (Cinco de Mayo, North Texas Fair and Rodeo, etc.) and events (Holiday Lighting). A preliminary review of other DFW cities yielded the following: • Dallas has a formal ordinance that outlines fees, operating permits insurance, driver qualifications and suspension/revocation of permits. The City conducts inspections of vehicles to ensure they meet safety and cleanliness standards. • Fort Worth recently revamped their ordinance and now have "Rules and regulations for non-motorized vehicles." They define certain areas in which the carriages may conduct business. Certain streets are "off limits" due to traffic and vehicular concerns and congestion. They have also gone from a city regulated system to a more of a self- regulated system by eliminating annual city inspections of carriages. • A few smaller cities in the Metroplex, such as Granbury and Jefferson, allow horse- drawn carriages without permits or fees and see it at a tourism draw. Tourists enjoy seeing a city at a slower pace and often the drivers have a script for the city's history and sites of interest that they will share during the ride. Date: August 24, 2018 Report No. 2018-105 CONCLUSION: As Denton becomes a more popular destination for tourists and weddings, requests for this sort of service will increase. However, a number of policy questions must be considered, including: traffic safety; permits, insurance and fees; maintaining the cleanliness of streets; days and hours of operations; staging areas for horses, trailers, and other equipment; and other issues. Staff will present this topic to the Downtown Task Force and the Main Street Association for citizen input from both residents and business/property owners in the affected areas; residents of the Oak-Hickory Historic District will be invited to attend these meetings. Pending feedback from these meetings, staff will conduct further research and coordinate with the appropriate City departments to develop a work session on the subject and present it to Council for direction. STAFF CONTACT: Julie Glover 940-349-7732 Julie. lg over@cityofdenton.com Date: August 24,2018 Report No. 2018-106 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Information on the San Antonio model for providing legal services to address immigration issues and landlord-tenant disputes. BACKGROUND: On June 26, 2018, City Council requested information on the City of San Antonio's program to provide legal services for immigration issues and other subjects including landlord-tenant disputes. San Antonio's Department of Human Services,which is separate from the City Attorney's Office, is charged with establishing a strong network of community services for immigrants and low- income residents. The Department of Human Services manages agreements with three non-profit agencies to provide immigrants and low-income residents with legal representation on a variety of topics including veteran issues, landlord-tenant disputes, identification recovery for homeless, immigration, and will drafting. Agencies receiving funding from the City of San Antonio to provide legal services were selected through a formal request for proposals process. The San Antonio City Council dedicated$150,000 in funding from the General Fund and $100,000 in grant funding from the VERA Institute of Justice to cover program costs in Fiscal Year 2017-2018. The table below provides an overview of the agencies selected and funding provided to make legal services and legal representation more readily accessible for immigrants and low-income residents in San Antonio: City of San Antonio Agency General Fund VERA Grant Agency Website American Gateway $50,000 $50,000 http://www.americangateways.org/ Refugee &Immigrant Center for Education and Legal Services $25,000 $50,000 https://www.raicestexas.org/ Catholic Charities $75,000 N/A I https:Hccaosa.or Funding Source Total $150,000 $100,000 Total City of San Antonio Investment $250,000 The San Antonio Department of Human Services also provides links on its website to additional external resources providing legal representation and legal rights services to low-income populations. hqps://www.sanantonio.gov/humanservices/ImmigrantServices Date: August 24,2018 Report No. 2018-106 DISCUSSION: When the City Council initially inquired about San Antonio's program, the request included consideration of having the Denton City Attorney's Office staff provide assistance to residents with legal issues. The City Attorney will prepare a separate Legal Status Report regarding the potential use of his staff to provide legal support for immigration issues and landlord-tenant disputes. Staff prepared the attached list of known agencies in the area that currently provide legal representation and legal rights services to low-income populations. If directed by Council, this list could be posted to the City of Denton website and made available in public facilities. ATTACHMENT(S): List of known non-profit agencies providing legal assistance in the area. STAFF CONTACTS: Rachel Wood Assistant to the City Manager (940)-349-7718 Rachel.W oodkcityofdenton.com Children's Advocacy Center for Denton County http://www.cacdc.org 1208 Bent Oaks Court Denton,TX 76210 (972)317-2818 (866)875-1015 8:OOAM -8:OOPM - Monday- Friday, In addition to scheduled appointments Provides forensic interviews of child abuse victims for law enforcement or CPS, assistance with filing Crime Victim Compensation Claims,forensic medical exams, and collaboration with other agencies. Court Appointed Special Advocates(CASA)of Denton County., Inc.: https://casadenton.org/ 614 N. Bell Ave. Denton,TX 76209 (940) 243-2272 8:30AM-5:OOPM Monday-Friday Provides court advocacy to children who have been removed from their homes due to abuse or neglect. CASA uses trained volunteers as advocates for the children. Legal Aid of Northwest Texas- Denton Office: https://texaslawhelp.org/directory/legal-resource/legal-aid-northwest-texas-denton-office 625 Dallas Drive Suite 350 Denton,TX 76205 (800) 955-1407 8:OOAM-5:OOPM Monday-Friday Friday Except on Holidays Legal Aid of NorthWest Texas (LANWT) offers free civil legal assistance to low-income Texans who wouldn't otherwise be able to secure such legal representation. Represents clients in any type of civil matter. However, practice focuses on: • Consumer: Protecting the rights of low-income and elderly consumers and preventing their victimization by unfair and often illegal sales and debt collection practices • Family: Preserving, protecting, supporting, and stabilizing the lives and rights of families, particularly what remains of families ripped apart by violence and tragedy. • Individual Rights: Preserving and protecting the legal rights of low-income citizens and their access to our fundamental institutions at federal, state, and local levels. • Employment: Preserving and protecting employees' rights in the workplace and helping to provide access to benefit programs for the unskilled, unemployed, and underemployed. • Housing: Preserving, protecting, and obtaining affordable, safe housing. • Public Benefits: Preserving, obtaining, and regaining benefits for persons eligible for financial assistance programs to provide economic stability. Legal Hotline for Texans: www.tlsc.org 1-800-622-2520 8:OOAM -5:OOPM - Monday- Friday(Office hours); Can call any time 24/7 and leave a message. Free legal advice by telephone to Texans age 60 or older: nursing home residents,veterans and their families,victims of violent crime; and individuals who are eligible for Medicare SSDI. Opening Doors International: http://www.odisinc.org/ 2200 N. Bell Avenue Denton,TX 76209 In the Trinity Presbyterian Church (940) 382-0096 8:OOAM-5:OOPM Monday-Friday Opening Doors International Services is recognized by the US Department of Justice and has been providing professional help and humanitarian services for families and individuals in North Texas since 2003. Our team of DOJ Accredited Representatives&Counsel, provide legal representation of clients before United States Citizenship and Immigration Services (USCIS). North Texas Fair Housing Center Provides assistance to those who feel they are the victims of housing discrimination. • 469-941-0375 • 877-471-1022 • Northtexasfairhousing.org Department of Housing and Urban Affairs-Fair Housing To file a fair housing complaint below is the link to HUD's fair housing information and a phone number. • https://www.hud.gov/program offices/fair housing equal opp/online-complaint • 1-800-669-9777 Tools that provide referrals to individuals seeking legal assistance services: • Phone: 211 Connecting People to Services. Call a 24/7 hotline by dialing 2-1-1 • Online: https://texashealthcommunityconnect.org/ "We all need a little help sometimes. Enter your zip code to find free and low-cost services near you." Database of community resources (Enter Zip Code and then click Legal tab) Provides referrals for Advocacy& Legal Aid, Mediation, Representation and more in the areas of Adoption and foster care, Citizenship and Immigration, Discrimination and Civil rights, Guardianship, Identification recovery, and Workplace rights. • Print/Online: United Way of Denton County Directory: (Legal Services Category, see also 211) https://www.unitedwaydenton.org/FindHelp Comprehensive directory of local social services that can help people through crisis. Also, Denton County Friends of the Family has its own in house council for Domestic Violence Victims and Victims of Assault or Sexual Violence. • Protective Order • Crime Victims Compensation • Housing • OAG/Child Support There are dozens of other legal services that are available in other Texas communities as well as at the state and federal level such as the Lawyers Serving Warriors, National Veterans Legal Services Program in Washington DC;Texas Workforce Commission for Employment Discrimination;Texas Tenants Union in Dallas; and RAICES (Refugee and Immigrant Center for Education and Legal Services) in Fort Worth. Date: August 24,2018 Report No. 201 8-107 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Provide information on Noise Ordinance enforcement. EXECUTIVE SUMMARY: As a concluding item at the July 24, 2018 City Council meeting, information was requested on the enforcement of the Noise Ordinance. Between October 1, 2017 and July 31, 2018, the City of Denton received a total of 1,666 complaints with a majority of complaints resulting in the issuance of a warning. DISCUSSION: The City of Denton received 1,666 noise complaints from October 1, 2017 to July 31, 2018 and 4.8 percent of complaints were related to commercial properties. Table 1 provides details relating to the disposition of the noise complaints received city-wide and 98 percent of calls are not escalated beyond a warning. The process for officers to determine whether a noise complaint is a violation of the noise ordinance is to use a decibel meter. If the noise exceeds 65 a-weighted decibels(dba) at 50 feet from the noise source or the established perimeter of an event for outdoor festivals,then it constitutes a violation. There are some other measurements for bass reverberation but is used less frequently. DispositionCall Warning Issued (Verbal or Written) 1,040 62.42% Unable to Locate a Noise Disturbance 559 33.55% Call Disregarded by Citizen 36 2.16% Citation Issued 17 1.02% Offense Report Made 8 0.48% Arrest Report 0.36% Total 1,666 100% Table 1.FY17-18 YTD Call Disposition Denton Police Department's (DPD) normal response is to contact the property owner or tenant. When there is a violation, the first step is to use warnings to gain compliance. Repeat calls in the same night, or an on-going issue with frequent calls over a period of time result in increased enforcement, such as a citation. Arrests are rare, and typically confined to instances where the owner or resident is uncooperative or has committed another criminal violation. DPD provides status updates to the complainant(s)when requested. Date: August 24,2018 Report No. 201 8-107 There is not a maximum number of complaints allowed per individual and DPD responds to every complaint that is made. If the noise complaint is determined not to be a violation, the officer often contacts the business and notifies them of the complaint. Of the 1,666 total calls described in Table 1, DPD received 80 calls for commercial properties and Table 2 describes the type of establishment for which a complaint was received. A majority of commercial complaints are against bars and typically the music venues and bars want to be notified of complaints, so they are aware and can monitor the volume. State law regarding disorderly conduct can be used when the decibel levels are not exceeding the limit,but the circumstances(time of day,location,repeat calls, etc.)warrant some enforcement. W ---,Type Calls Percentage Restaurant/Bar 68 85% Carwash/Laundromat 1 1.25% Event Venue 0 0% Retail Store 9 11.25% Storage Facility 2 2.5% Warehouse 0 0% Total 80 100% Table 2.FY17-18 YTD Calls by Commercial Location STAFF CONTACT: Frank Padgett Police Deputy Chief 940-349-7906 Frank.Padgettgcityofdenton.com Date: August 24,2018 Report No. 2018-108 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Development of the Wiggly Field dog park and the proposed dog park at North Lakes Park. EXECUTIVE SUMMARY: In response to a Council inquiry following a work session presentation on August 14, 2018, the following information is provided. 1). Can you please retrace the funding for Wiggly Field dog park, as well as the recent update. When was it funded, impetus, etc. The 2000 Bond program provided funding for the design and development of Lake Forest Park. The Parks and Recreation action plan at the time included land acquisition for a community park in far south Denton to address rapid growth in the area. Facilities identified for the community park included trails,athletic fields, a recreation center,multi-purpose courts,play and picnic areas. The park was to be developed in phases with the first phase including construction of an access road, parking lots, a playground, open area practice athletic fields, walking trails, and a dog park. The initial funding for land acquisition was comprised of- Funding Amount Funding Source $401,815.20 2000 GO Bonds $920,796.16 2001 GO Bonds $54,089.94 Park Dedication Funds (915) $25,585.00 Park Development(916) $1,402,286.30 Total In December 2002, 69.32 acres were purchased for the park. Acquisition was approximately $1,322,611. Remaining funds were used for surveys, administrative costs, and a playground. Additional funding for Phase 1 of the park's construction and development was established from: Funding Amount Funding Source $94,321.89 2000 GO Bonds $614,244.00 2001 GO Bods $63,545.03 Park Dedication Funds (915) $191,526.71 Park Development(916) $963,637.63 Total The additional funding was used for design and construction which began in 2004 with the engagement of Dunkin, Sims, Stoffels for design. The majority of construction was performed in- house. Expenditures included consultant fees, site work, hiring of equipment, installation of infrastructure, materials / equipment, street work, and labor costs. Based on the information Date: August 24, 2018 Report No. 2018-108 available, approximately $200,000 was expended on construction of the dog park. The dog park opened in 2006. No major changes have been made to the dog park since its initial construction. In June 2018, approximately$27,000 in upgrades to the park were performed by Park Maintenance that included: • Graded and leveled large dog area • Repaired irrigation • Laid sod and spread seed • Added terrace, sand , and concrete under trees • Added line for dog water stations • Added concrete pads for picnic tables, benches, and trash receptacles • Replaced 1 bench and re-set other benches to ensure safety/compliance • Removed outdated signage The Parks Department continues to evaluate the condition and amenities of the dog park to identify additional upgrades and needed funding. 2). Please do the same for the proposed dog park next to the Animal Shelter. When was it funded, sources, how was budget established,justification? The City acquired this property in 2008 through an agreement for the purchase of approximately 20.5961 acres of land from Rayzor Investments under Ordinance 2008-293. The purchase contract provided for the allocation of a 14.7189 acre General Municipal Purpose tract and a 5.8774 acre Municipal Park tract. The acquisition amount was $1,345,761 with $961,734 funded through Certificates of Obligation (CO's) and $384,027 from the 2005 CIP soccer project. The intent of the purchase was to acquire land for the proposed McNatt Animal Care and Adoption Center and to allow for the expansion of the northeastern limits of North Lakes Park. Additionally, the land was considered in the planning of an adult athletic complex. Feedback indicated strong opposition to the proposed location of the athletic complex due to the encroachment on natural preserve area. In 2012, the athletic complex was moved to land acquired northwest of the animal center where it is currently under construction. The original tract of land was then identified as the site for a second dog park. The proposed construction comes in response to numerous requests from the public for a dog park on the north side of the city and high usage and demand at Wiggly Field in Lake Forest Park off Ryan Rd. Current funding for the North Lakes dog park comes from: Funding Amount Funding Source $30,481.90 Proceeds from sale of North Lakes land $19,719.07 Park Dedication Funds (915) $361,338.00 Park Development(916) $411,538.97 Total Date: August 24,2018 Report No. 2018-108 Approximately$33,150 has been expended on the installation of irrigation controls and the design of the parking lot. Below is a bulleted list of all work/steps completed towards the completion of this project: Staff identified the following milestones between 2014 and 2018: o October 2014 —Hired Gerry Curtis Associates to conduct a survey of the property for the dog park. o November 2014—Hired Dunaway Associates to design a parking lot. 0 2016 - Funding from the 915/916 Fund was transferred to a North Lakes Dog Park project account. o April 2017—Irrinet irrigation controls installed at future Dog Park location. o April 10, 2018, City Council meeting — Discussion was held regarding the dog park and the fact that prior staff had told City Council it was to be completed a few years ago. Following the meeting,Parks and Recreation began working on the dog park with the intent of getting it completed as soon as possible to follow through with the park development commitment. o May 2018 — Parks and Recreation staff began working on a concept plan for the proposed dog park o June 22, 2018 —Parks and Recreation staff conducted a kick-off meeting to review an initial design concept. o August 6, 2018, Park, Recreation and Beautification Board—Presented design concept. o August 14, 2018 —Presentation to City Council on the concept design. o August 16, 2018—Public meeting on the initial concept. Staff is in the process of designing multiple layouts at various price points based on Council direction and feedback received at the public meeting held on August 16, 2018. Additional stakeholders are being identified to gather comments on the proposed project. Refined designs and estimates will be brought back to the Park, Recreation and Beautificaiton Board and City Council for consideration in September or early October. STAFF CONTACT: Laura Behrens Assistant Director, Parks and Recreation (940) 349-7469 Date: August 24,2018 Report No. 2018-109 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Residential Development on Sherman Drive (FM 428)North of Loop 288. EXECUTIVE SUMMARY: As a result of development interest in the area on and around the Sherman Drive (FM 428) corridor, City staff is working to ensure that anticipated growth is managed effectively and potential impacts to the city's transportation network are addressed proactively. Accordingly, staff has initiated a traffic analysis for the area surrounding the Sherman Drive corridor north of Loop 288 as shown below. ! !�:= :�:::;�;�:� �' !�i•..%? �•:::::.;..:;sue ��' - wise e :•s: Co? ::�•:::'. :: ::`•. Date: August 24,2018 Report No. 2018-109 This study will use existing zoning and land uses, proposed land uses, scheduled build-out, potential growth, and capital investment plans to assess traffic impacts and develop solutions in anticipation of future growth of this area. In preparation for the analysis, staff has identified approved and pending applications as well as an initial build-out using NR-4 zoning as the potential growth factor. Approved and Pending Applications Preliminary research into northeast Denton, which includes the area bounded by North Locust Street and East University Drive, indicates high residential growth potential: • Approved single-family platted lots: 1,129 o Stark Farms: 390 lots; preliminary plat approved 8/22/2018. • Pending initial zoning assignment for the Diamond T (Agave Ranch Z18-0011), if approved: 368 lots. • Additional 150 multi-family dwellings (Palladium)will commence vertical construction. In total, this represents 1,647 households for the area in the near future. Using 2016 Census estimates of 2.62 persons per household, this would be an increase of over 4,300 residents. Potential Growth The area's large tracts of land, nearby opportunities for outdoor recreation, and connectivity to neighboring communities suggest that development pressure in north Denton will continue. Previous development proposals in northeast Denton were hindered due to a lack of public infrastructure such as water and sewer. However, as these properties develop,public facilities will be extended with each project, expanding the possibility for additional development. To contextualize the growth potential, staff added the acreage of the un-zoned RD-5X parcels (those parcels which were annexed into the City but have not received an initial zoning designation) in the area north of Loop 288 near FM 428. This land area (excluding the FEMA floodplain) is approximately 5,152 acres. If this acreage was zoned with NR-4 (four units per acre)this could potentially result in 20,608 new single family lots. Development in the extraterritorial jurisdiction could push that number higher. Using the 2.62 persons per household metric, the potential growth for this area could include almost 54,000 residents. Using a more conservative build-out with NR-2 zoning (two units per acre) it has the potential for almost 27,000 additional residents. In addition to this area, staff is currently working with Traffic Engineering and Capital Projects staff to continually update and monitor growth trends to proactively address any impacts as applications are brought forward. Date: August 24,2018 Report No. 2018-109 STAFF CONTACT: Richard Cannone Deputy Director/Planning Director, Development Services (940) 349-7707 Date: August 24,2018 Report No. 2018-110 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Integrated Pest Management (IPM)update EXECUTIVE SUMMARY: On January 9, 2018,the Council received a recommendation from the Parks and Recreation Department(PARD) to update the IPM program and gave direction to proceed. Council received additional information on the process to review and update the program on February 13, 2018 that included the creation of a focus group comprised of a diverse representation of park users and community partners. The group was formed in April with representatives from the University of North Texas, Texas Women's University, Denton County Master Gardner's, Master Naturalist, the Denton County Beekeepers Association, the Denton Youth Sports Association, and community residents. The focus group has held six meetings over the last four months and has provided considerable feedback that will incorporated into a draft IPM update. The draft will be reviewed during the next scheduled meeting on September 19, 2018. An updated IPM program is expected to go back to Council for consideration before the end of the year. BACKGROUND: The current IPM program was implemented in 2001. A community focus group analyzed concerns,practices, and expectations with the goal of developing community consensus for a maintenance standard. The result was a combination of cultural and organic measures such as mowing heights, natural nutrients, plus over-seeding and the use of pesticide products. The IPM program provided guidelines for the selection of products, identifies the products in use, and specifies a spraying schedule based on season and location classification. It defined requirements and procedures for spraying applications designed to minimize exposure to park visitors and provides for public notification. Design and maintenance standards are also included in support of the IPM objectives along with a detailed maintenance schedule for each classification type.Pilot sites at five park locations were established to evaluate different pest management methods and applications. The results were documented and considered in on-going maintenance practices. Exponential growth, changes in property use, and developments in conservation since the 2001 implementation of the IPM program necessitate a review. On January 9, 2018, the Council received a recommendation from the Parks and Recreation Department (PARD) to update the IPM program and gave direction to proceed. Council received additional information on the process to review and update the program on February 13, 2018. The process included the formation of a focus group, analyzing the current IPM program, establishing pilot sites to test new cultural/organic methods,research and benchmarking, and returning to Council with a proposed update. The estimated timeline for the project was 12 — 18 months. The review and potential adoption of an updated program would be completed by the end of the year. Evaluation of the pilot sites would continue to capture all seasons before reporting any findings. DISCUSSION: In performing a comprehensive review of the program,PARD is using a similar process of forming a community focus group and exploring and testing new maintenance techniques. The group was formed in April with representatives from the University of North Texas, Texas Woman's University, Denton County Master Gardner's, Master Naturalist, the Denton County Beekeepers Association,the Denton Youth Sports Association, and community residents. Staff members from PARD and Environmental Services serve as facilitators. The Date: August 24,2018 Report No. 2018-110 objective is to perform a comprehensive and balanced approach to the review with consideration to the following factors: • Level of service o Classifications o Designated areas—natural preserves and community gardens o Concerns o Needs o Expectations • New methods/technology o Best practices o Scientific based/peer reviewed information o Site tests • Impact of change o Environmental o Park conditions o Experience o Staffing/Budget The focus group has met six times over the last 4 months and has reviewed the current IPM program, the park maintenance classifications, and the park maintenance schedule. It has also received information on the acreage maintained by PARD, a list of products used by Park Maintenance, safety data sheets for all products, and the quantity and usage of each product. Several examples of other IPM programs were also provided. The group collectively agreed to use the City of Austin's IPM program as a template.A review of the program was completed on August 22, 2018. Components include actual strategies with outlined procedures for addressing pest control for the various park property types (playgrounds, athletic fields, preservation areas, community gardens), the approach and method for treatment, and the forms used for required documentation. This includes a list of approved products for use, a method for determining the use, documentation of use, and continued evaluation of each product. PARD is aware of the recent developments regarding products containing glyphosate, commonly known as Roundup. Staff is researching the legal implications and scientific data on its use as well as the operational impacts that could result from a change in our current practices. Staff will draft a preliminary document incorporating all feedback and discussions for the groups review at the next scheduled meeting on September 19, 2018. During this process, the identification of pilot sites and new cultural / organic methods for testing were also evaluated. At the suggestion of a focus group member, Dr. Howard Garrett was contacted for information regarding organic property maintenance. Staff met with Dr. Garrett and his associate to discuss the current IPM review process. To appropriately administer, monitor, and evaluate cultural and organic methods, the recommendation was made to select an entire park rather than multiple small sites to introduce a new maintenance protocol.Denia Park has been choose due its diverse features that include an open park area,a playground,athletic courts/fields, a recreation center, and its proximity to an elementary school. Staff will continue to work with Dr. Garrett moving forward on implementing an organic plan for the location. The plan will be developed to capture all seasons. Findings and results will be documented, reported, and used to revise the IPM program as needed. STAFF CONTACT: Laura Behrens Assistant Director, Parks and Recreation Council Requests for Information Revision Date 8/24/2018 Request Request Date Staff Responsible Status TWU master plan and how trees are impacted;can TWU will give a brief presentation on their Master Plan 1 trees be saved and protected;next steps. 5/1/2018 McDonald during the September 18 work session. Work session on proposed permitting processes for businesses under the new DDC.Benchmark against 2 other similar cities such as Carrollton or McKinney. 5/15/2018 McDonald A work session is scheduled for August 28. Present information gas well setback requirements including a history of setbacks in Denton and setback 3 requirements in other cities. 6/19/2018 Banks/Leal Awork session is scheduled for September 11. ISR on the San Antonio legal services model, including the feasibility of partnering with non-profit agencies to provide information on renter rights, 4 immigration services,and veteran services. 6/26/2018 Leal/Wood ISR will be provided in the August 24 Friday report. ISR will be provided following a staff conversation with the Work session on implementing a similar program to City of Southlake. Subsequently,a work session will be 5 Southlake's SPIN program in Denton. 6/26/2018 McDonald/Birdseye scheduled. Schedule group TOMA training for the full City Staff is researching facilitators with a goal of scheduling the 6 Council using an outside facilitator. 6/26/2018 Leal training in October. Work session on permitting options to incentivize affordable housing including a survey of practices from 7 other municipalities. 6/26/2018 Kuechler A work session is planned for September. Information regarding the use of project names used in 8 conjunction with economic development projects. 6/26/2018 Booth A work session is planned for late September or October. Work session providing an overview of the City's Information will be provided during a work session in 9 Smoking Ordinance. 6/26/2018 Rosendahl/Kuechler October or November. Information was provided in the July 20 Friday report. Work session on ways to use density incentives to Additional information will be provided during the August 28 10 promote public policy goals. 7/17/2018 McDonald/Cannone work session. Council Requests for information Revision Date 8/24/2018 Request Request Date Staff Responsible Status Develop a strategic plan for homeless shelters in The Denton County Homeless Leadership Team approved a Denton(current environment,capacity,need, Shelter Planning Workgroup;the first meeting is scheduled emergency circumstances,best practices,family shelter for September. Staff will provide updates as the work 11 options). 7/17/2018 Kuechler progresses. Information on the potential establishment of a citizen 12 advisory committee on disabilities. 7/17/2018 Canizares/Wood Information will be provided in a future Friday report. Revise the Council Rules of Procedure to amend the tie-vote provision as it impacts the Planning&Zoning 13 Commission. 7/17/2018 Leal/Wood A work session is scheduled for September 11. Comprehensive review and possible revisions to the Information will be provided during a work session in 14 Council Rules of Procedure. 7/17/2018 Leal/Wood October. 15 Information on zoning options to protect farm land. 7/17/2018 Cannone/McDonald Information will be included in the August 24 Friday report. Overview of Keep Denton Beautiful funding and information on how other cities fund their Keep Information will be included in the September 7 Friday 16 America Beautiful local affiliates. 7/17/2018 CanizaresBanks report. Information will be provided during a work session in 17 Overview of the Homestead Exemption process. 7/17/2018 Puente/Langley October. Information on potential use of rubble from Solid Information will be provided to the Committee on the 18 Waste for the street program. 7/24/2018 Estes Environment in September. ISR on Noise Ordinance enforcement,including consistency of enforcement,technology used by 19 Police,and complaint response practices. 7/24/2018 Smith ISR is provided in the August 24 Friday report. Work Session on Code Enforcement including overview of purpose,enforcement,and complaint Information will be provided during a work session in 20 response practices. 7/24/2018 Lahart/Wood October or November. Development of a cross-departmental strategy to Information will be provided during a work session in 21 address tree canopy preservation. 7/24/2018 McDonald/Banks September or October. Work Session on DCTA,including the City's role in Information will be provided during a work session in 22 the current agreement and the services received. 7/24/2018 Canizares/Nelson October. Council Requests for information Revision Date 8/24/2018 Request Request Date Staff Responsible Status ISR on the number of consultants the City has hired and the total amount spent on those contracts since 23 2017. 8/2/2018 Puente/Langley ISR will be provided in a future Friday report. Update on marketing/advertising policy and 24 opportunities. 8/2/2018 Langley/Packan Information will be provided in a September work session. Cost estimate for replicating the Community First Village model in Denton and consider the site at Texas and Ruddell as a potential location. This presentation will include a status update on the Shelter Planning Work Session on homelessness initiatives is scheduled for 25 Workgroup. 8/7/2018 Kuechler August 21.The work session was postponed to August 28. Information on trespassing enforcement in public 26 parks. 8/7/2018 Packan/Smith ISR will be provided in an August Friday report. Work Session on diversity in the Fire Department, including barriers to employment for underrepresented groups.Provide presentation that was given by the Fire 27 Department one year ago. 8/7/2018 Romine/Hedges A work session has been scheduled for September 25. Information on what would be required to sanction the existing homeless encampments and provide necessary essential services such as trash pick up and portable Information will be provided in an upcoming Legal Status 28 restrooms. 8/7/2018 Kuechler/Leal Report. Have Modern Geoscience monitor and inspect the 29 DEC. 8/21/2018 Morrow Information will be provided in a future Friday report. Information on the feasibility of dividing Greensense 30 rebates between residential and commercial customers. 8/21/2018 Morrow Information will be provided in a future Friday report. Report on the number of hands free citations issued included the demographics of people receiving 31 citations. 8/21/2018 Smith/Mayo Information will be provided in the August 24 Friday report. The timing of this request will be discussed during the August 32 Work Session on traffic calming options. 8/21/2018 Deshmukh 28 work session. Information from Police on drug use trends across the 33 community. 8/21/2018 Smith/Mayo Information will be provided in a future Friday report. Council Requests for Information Revision Date 8/24/2018 Request Request Date Staff Responsible Status Prepare a list of background friendly and rent restricted housing options and make it available on the 34 Community Development webpage. 8/21/2018 Kuechler Information will be provided in a future Friday report. Include carbon dioxide equivalent emissions with the 35 next DEC emissions report. 8/21/2018 Morrow Information will be provided in the August 31 Friday report. Provide information on the rationale for bulky item Information will be provided during the September 11 FY 36 fees and discuss perceived discrepancies. 8/21/2018 Cox 2018-2019 Budget work session. Work Session to discuss the development of a statement on the Confederate Monument in the The timing of this request will be discussed during the 37 Courthouse Square. 8/21/2018 Wood August 28 work session. Provide information on the Police Chief selection 38 process in the Friday report. 8/21/2018 Rogers/Kuechler Information is included in the August 24 Friday report. Reconsider Top 20 Taxpayer board member category The timing of this request will be discussed during the August 39 for the Economic Development Partnership Board. 8/21/2018 Booth 28 work session. Information on how Council should notify the City Manager about employee issues brought to their 40 attention. 8/21/2018 Hileman This will be discussed during the August 25 Council retreat. pop" August 2018 Sunday Monday Tuesday Wednesday I1lursday Friday Saturday 1 2 3 4 8:30 am Council 11:00 Development Budget Workshop Code Review Cancelled 4 p.m. Public Art Committee 5 6 9:00am Committee 7 8 9 10 11 on the Environment 10:30am Committee on 11:00am EDP Board 11:00 Development 11:30 am Council Citizen Engagement Code Review Luncheon 2:00pm CC Work 5:00pm P&ZWork Park Board 6pm Session Session 6:30 pm CC Regular 6:30pm P&ZRegular Session Se ssio n 12 13 14 15 16 17 18 9:00am Public Utilities 1:00 pm 2nd Tuesday 11:30am Mobility 11:00 Development Board Session Committee - HaBSCo Meeting Code Review Cancelled Cancelled 5:30pm HLC- Cancelled 19 20 21 22 23 24 25 12:00 pm CC Work 5:00pm P&ZWork 11:00 Development 9:00 am Session Session Code Review 6:30 pm CC Regular 6:30pm P&ZRegular City Council Session Se ssio n Re tre at @ Serve Denton 306 N.Loop 288 26 27 28 29 30 31 6:00pm Public Utilities 10:00am Council 11:00 Development Board Airp o rt C o mm itte e Code Review 4:00 pm ZBA- 12:00 pm 4th Tuesday cancelled Session 8/24/2018 1:07 PM wmm::�I September 2018 Sunday Monday Tuesday Wednesday 'hursday Friday Saturday 1 2 3 4 5 6 7 8 No Councilluncheon No Council Meeting 4 p.m. Public Art 11:00 Development Labor Day - Committee Code Review City Ho lid a y 9 10 11 12 13 14 15 9:00am Public Utilities Special Called 11:00am EDP Board 11:00 Development Board Work/Reg.Session Code Review S:00pm P&Z Work 5:30pm HLC Session 6:30pm P&ZRegular 6 pm Park Board Session 16 17 18 19 20 21 22 2:00 pm CC Work 11:30am Mobility HaBSCo Meeting 11:00 Development Session Committee Code Review 6:30 pm CC Regular Session 23 24 25 26 27 28 29 6:00pm Public Utilities 2:00 pm 4th Tuesday 12:00 Downtown 1IF 11:00 Development Board Session Code Review 5:00pm P&ZWork 4:00 pm 7BA Session 6:30pm P&ZRegular Se scion 30 8/24/2018 1:07 PM City of Denton Work Session Planning Item: Notes: Planned Work Session Date: Revision Date: 8/24/2018 28-Aug 11-Sep 18-Sep 25-Sep 1-Oct 9-Oct 16-Oct 23-Oct 5-Nov Lunch 6-Nov 13-Nov 20-Nov 27-Nov 3-Dec Lun 4-Dec 11-Dec 18-Dec Will take place until 9/18 1 Budget Work Session budget adoption X X X Homelessness Initiatives,to include Postponed from 8/21 work 2 update on Work Group session X Discuss process for adding 3 Work Session Items items to future work sessions X Dockless Electric Scooters in Right of 4 Way X 5 Chamber ED Contract X Development Process 6 Overview/Density Incentives X 7 Bonnie Brae Phase 4 Widening X Rules of Procedure revision to 8 address tie-votes issue X 9 Tree Code Discussion X Requested to have Modern 10 Gas Well Setbacks Geosciences Present X Follow-up to May 8 11 Special Event Ordinance Update presentation X Moved to September based 12 TWU Master Plan on TWU availability X Update on Marketing/Advertising Tentatively scheduled for 13 Policy September X 14 Impact Fees X 15 Fire Diversity X 16 Affordable Housing Incentives Planning for September X 17 Citywide Tree Canopy Strategy X Municipal Equality Index: Fair Could improve Municipal 18 Housing Policy Equality Index score X Municipal Equality Index: Anti- Could improve Municipal 19 Bullying Policy Equality Index score X Municipal Equality Index: Public Could improve Municipal 20 Accommodations Equality Index score X Request from Council and DISD Board following May 21 Joint DISD Luncheon joint luncheon X 22 DCTA Overview Planning for October X Use of project names for Economic Currently planning for 23 Development projects September or October X Currently planned for Comprehensive Review of Council September. P&Z tie vote to be 24 Rules of Procedure addressed on 9/11 X 25 Homestead Exemption Overview Planning for fall 2018 X 26 Council Appointee Reviews Auditor and Judge X Certificates of Obligation Bond Sale 27 Ordinance Late September/Early October X Currently planning for 28 Group TOMA training for full Council October X 29 State Legislative Update X Code Enforcement Planning for 30 Overview/Ordinance Revisions October/November X City Attorney and City 31 Council Appointee Reviews iManager Ix City of Denton Work Session Planning Item: Notes: Planned Work Session Date: Revision Date: 8/24/2018 28-Aug 11-Sep 18-Sep 25-Sep 1-Oct 9-Oct 16-Oct 23-Oct 5-Nov Lunch 6-Nov 13-Nov 20-Nov 27-Nov 3-Dec Lun 4-Dec 11-Dec 18-Dec Council will be asked to consider the Stoke contract 32 Stoke Annual Report on 11/6 X Overview of plans for 2020 Census and establishment of 2020 Census/Complete Count CCC(resolution to follow at 33 Committee future meeting) X Information on Citizen Advisory Committee for persons with 34 disabilities Staff is currently researching X Southlake SPIN program and options Pending staff meeting with 35 for a similar program in Denton Southlake team X Staff is establishing a working group. Updates will be 36 Strategic Plan for Homeless Shelters provided as work progresses X Currently planning for 37 Smoking Ordinance Overview November or December X November/December-discuss 38 Impact Fees fees, impact on development 39 Revised Employee Ethics Policy Requested for November X 40 Downtown Design Standards Requested for Fall 2018 X 41 Denton Development Code Update Date unknown -winter 2018 42 Traffic Calming Options 43 Confederate Monument Reconsider Top 20 Taxpayer board membership category for the Economic Development Partnership 44 Board Currently Planned Work Session Date Staff Estimate Construction Projects Report \' IMPROVING CITE, I Week of Aug 27-Sept 2, 2018 OF DENTONFor Reneral inquiries and auestions, please contact the Proiect Management Office at (940)349-7227 DEN-! (I Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: CURRENT PROJECTS See Yellow Highlighted for Major Closures Amistad Ln. New Ballinger Tawakoni 8/27/18 9/10/18 Concrete Street Panel Repair Streets (940)349-7160 (Temporary Lane Closures) LINT 2018 Residence Hall Project Coordinate with Ave. A Maple Eagle 3/19/18 9/30/18 (Both SB Lanes Closed) Engineering N/A UNT (940)349-8910 Bay Meadow Dr. Prescott Fairmont Park 8/27/18 9/10/18 Concrete Street Panel Repair Streets (940)349-7160 Downs (Temporary Lane Closures Possible) Camino Real Street Reconstruction Edwards Rd. Swisher Rd. 6/4/18 9/10/18 Streets 5/17/18 HOA Contacted (940)349-7160 TH. (Temporary Lane Closures) Emerson m East E Wastewater Emerson Ln. Nottingham 7/25/18 8/22/18 (Road and Lane Closure) Wastewater 7/23/18 (940)349-7300 Emery St. Alice Coit 6/25/18 9/10/18 Street Resurfacing Streets 6/11/18 Door Hangers (940)349-7160 (Temporary Lane Closures) Fulton St. Oak University 6/7/18 11/16/18 Water Main Construction Water 6/5/18 (940)349-7167 (Street Closure) Hickory St. North Texas Ave C 5/21/18 9/14/18 Street Reconstruction Streets 5/15/18 Electronic Signs (940)349-7160 Blvd. (Temporary Road Closures) Highland Park Rd. Laurel Wisteria 7/25/18 8/30/18 Street Reconstruction Streets 7/12/18 (940)349-7160 (Temporary Road Closures) Holiday Park Phase 2 Manhattan Kings Row 11/10/17 12/1/18 Wastewater Main Construction Wastewater 11/16/18 Door Hangers (940)349-7300 (Temporary Lane Closures Possible) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Hollyhill Ln. Longridge Pennsylvania 7/9/18 9/7/18 Street Reconstruction Streets 6/20/18 (940)349-7160 (Temporary Street Closures) Jim Christal Rd. Western Blvd Scripture 7/3/18 10/1/18 Utility Line ConstructionWater/WW N/A (940)349-8463 (Road Closure) Lake View Blvd. Valley Stream Sweet Gate 8/20/18 9/3/18 Concrete Street Panel Repair Streets (940)349-7160 (Temporary Lane Closures Possible) Laurel St. Highland Park Wisteria 7/25/18 8/30/18 Street Reconstruction Streets 7/12/18 (940)349-7160 (Temporary Lane Closures) McKinney St. Loop 288 Ryan H.S 5/29/18 8/22/18 Sidewalk Construction Engineering N/A Electronic Signs (940)349-8910 (Temporary Lane Closures) Mayhill Rd. US 380 Edwards 9/1/17 2/1/20 Street Reconstruction Engineering 1/3/18, Door Hangers (940)349-8910 (Temporary Road Closures) 1/24/18 Mistywood Ln. Woodhaven Jamestown 8/27/18 11/5/18 Wastewater Main Reconstruction Wastewater (940)349-7300 (Temporary Lane Closures) 100' N 150'East Wastewater Main Reconstruction Nottingham Dr. Nottingham Emerson (Temporary Lane Closures)7/25/18 5/22/18 Wastewater 7/23/18 (940)349-7300 intersection Oakland St. Sawyer E. 3rd 8/20/18 8/26/18 Conduit Installation TWU (940)349-8914 (Temporary Lane Closures) Communications Old North Rd. University Mingo 8/27/18 9/7/18 Turn Lane Installation Streets (940)349-7160 (Temporary Lane Closures) Pine Hills Ln. Purbeck Alderbrook 8/20/18 9/3/18 Concrete Street Panel Repair Streets (940)349-7160 (Temporary Lane Closures Possible) Poinsettia St. Manten Teal 8/13/18 8/27/18 Wastewater Construction Engineering 8/3/18 Door Hangers (940)349-8910 (Temporary Lane Closure) Prominence Pkwy. Mayhill Atlanta 1/31/18 8/31/18 Water and Wastewater Crossing Engineering 1/24/18 Door Hangers (940)349-8910 (Road Closure) Riney Rd. N. Elm Solana 9/29/17 9/30/18 Road Removal and Replacement Engineering Yes Electronic Signs (940)349-8910 (Road Closure) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Shady Oaks Dr. Woodrow Loop 288 S. 8/27/18 9/17/18 Full Depth Base Repairs Streets (940)349-7160 (East Bound Lane Closures) Shadow TH. Plum Hollow Windbrook 8/6/18 10/19/18 Street Reconstruction Streets 8/2/18 (940)349-7160 (Street Closure) Lowe's Water Line Replacement Contacted Spencer Rd. Mayhill 4/2/18 9/29/18 Water 3/16/18 departments affected (940)349-8910 Driveway (Road Closure) Lowe's Drainage Rebuild Contacted Spencer Rd. Mayhill 4/2/18 9/29/18 Drainage 3/16/18 departments affected (940)349-8910 Driveway (Road Closure) p y Lowe's Road Reconstruction g g / / Contacted ) Spencer Rd. Mayhill 4/2/18 9/29/18 Engineering 3 16 18 departments affected (940 349-8910 Driveway (Road Closure) Dead End Street Resurfacing, Curb and Gutter Sun Valley Dr. Stuart West 5/14/18 9/10/18 (Temporary Lane Closures) Streets 5/1/18 Door Hangers (940)349-7160 Thomas St. Oak Alamo 8/6/18 8/31/18 Wastewater ReconstructionWastewater 7/31/18 Door Hangers (940)349-7300 (Temporary Lane Closures) Thomas St. TBD TBD Water Construction Thomas St. TBD TBD Streets Construction Valley View Rd. Kings Row Sun Valley 5/14/18 9/10/18 Street Resurfacing, Curb and Gutter Streets 5/1/18 Door Hangers (940)349-7160 (Temporary Lane Closures) W. Walnut St. Elm Cedar 8/6/18 9/14/18 Utility Construction Engineering N/A (940)349-8910 (Temporary Road Closures) Wayne St. Boyd Mozingo 8/29/18 10/10/18 Wastewater Reconstruction Wastewater (940)349-7300 (Temporary Lane Closures) LINT 2018 CVAD Project Welch St. Mulberry Chestnut 4/11/18 8/24/18 Drive approach/Sidewalk Engineering 3/19/18 3/30/2018 (940)349-8910 (Temporary Lane Closures) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Water and Wastewater Improvements Contacted Western Blvd. 300 S.Western of Lane Jim Christ ral N 7/24/18 9/21/18 Westpark Area Water N/A Businesses affected,electronic (940)349-7324 of ist (Lane Closures 4 to 2 lanes) signs COMPLETED PROJECTS Amarillo St. Congress Egan 7/9/18 8/17/18 Street Reconstruction Streets (940)349-7160 (Temporary Lane Closures) 7/5/18 Bernard St. Sycamore Mulberry 7/23/18 8/9/18 Utility Construction Engineering (940)349-8910 (Street Closures) Capetown Dr. Desert Willow Bishop Pine 6/25/18 8/17/18 Concrete Street Panel Repair Streets 5/5/18 Door Hangers (940)349-7160 (Temporary Lane Closures Possible) Fulton St. Linden Broadway 7/20/18 8/8/18 Wastewater Wastewater 6/5/18 (940)349-7300 (Street Closure) Malone St. Scripture W. University 7/9/18 8/24/18 Street Reconstruction Streets 6/28/18 Electronic Signs (940)349-7160 (Temporary Lane Closures) Water and Wastewater Construction Mills Rd. Mayhill Denton ISD 5/29/18 7/30/18 and Road Widening Engineering N/A Electronic Signs (940)349-8910 driveway (Street Closure) Montecito Dr. EI Paseo Seville 6/25/18 7/30/18 Street Resurfacing Streets 6/11/18 (940)349-7160 (Temporary Lane Closures) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: Windbrook St. Pheasant Shady Trail 7/16/18 8/3/18 Concrete Sidewalk Repairs Streets N/A (940)349-7160 Hollow (Temporary Lane Closures) UPCOMING PROJECTS Bonnie Brae St. US 377 135E 2019 2021 Street Widening Engineering (940)349-8910 (Phase 1) Bonnie Brae St. TBD TBD TBD TBD Street Widening Engineering (940)349-8910 (Phase 1) Bonnie Brae St. US 377 135W TBD 2020 Street Widening Engineering (940)349-8910 (Phase 2) Fulton St. Summer 2019 TBD Streets Streets (940)349-7160 Hettie St. TBD TBD Water,Wastewater, and Streets Multiple Hinkle Dr. TBD TBD Water,Wastewater,Drainage,Streets Multiple Joyce Ln. N. Elm Gardenview 9/5/18 10/26/18 Street Reconstruction Streets (940)349-7160 (Temporary Lane Closures) Meandering Creek Dr. Education John Pain 9/3/18 9/17/18 Concrete Street Panel Repair Streets (940)349-7160 (Temporary Lane Closures) Myrtle St. Eagle 200' North 9/4/18 5/1/19 Drainage Improvements Engineering (940)349-8910 (Street Closure) Londonderry Ln. Teasley Westminster TBD TBD Street Improvements Streets (940)349-7160 (Temporary Lane Closures) Panhandle St. Carroll Bolivar TBT TBT Street Resurfacing, Curb and Gutter Streets 4/9/18 Door Hangers (940)349-7160 (Temporary Lane Closures) Proposed Date of Proposed Date Other Department Street/Intersection From To Construction of Completion Brief Description of Construction Department Letters Communication Contact: PEC 4- Engineering In Design Installing Underground Box Culvert Engineering (940)349-8910 Roselawn Dr. Bonnie Brae Kansas City TBD TBD Drainage and Roadway Construction Engineering N/A (940)349-8910 Southern RR (One Lane traffic control) Stuart Rd. Windsor Kings Row TBD TBD Concrete Curb and Gutter Repair Streets (940)349-7160 (Temporary Lane Closures) Wayne St. TBD TBD Water,Wastewater, and Streets Multiple Windsor Dr. TBD TBD Water,Wastewater,Drainage,Streets Engineering (940)349-8910