2018-153 Office Space Relocations and ReconfigurationsDate: October 26, 2018 Report No. 2018-153
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Provide an overview of planned office relocations and space reconfigurations taking place across
the organization.
BACKGROUND:
Several organizational relocations are scheduled over the next few weeks in an effort to enhance
the use of existing office space and more strategically locate staff in City facilities. Below is a
detailed timeline and explanation of the planned relocations:
Utility Administration and Sustainability Staff
October 26, 2018: Temporarily moving from City Hall to the Second Floor of the Service
Center.
The following improvements are planned for 1001 Mayhill, these improvements are the
reason for the temporary relocation to the Service Center:
o Roof replacement (anticipated to begin in January 2019).
o Interior finish-out (expected completion in May 2019).
o Plans for the 1001 Mayhill facility upgrades will be presented to City Council in
January 2019.
Spring 2019: Utility Administration and Sustainability staff move to permanent location at
1001 Mayhill Rd.
Public Affairs and Communications Staff
Once Utility Administration and Sustainability staff have relocated to the Service Center,
the suite they previously occupied in City Hall will be reconfigured to house the full Public
Affairs team.
November 2 – December 1, 2018: Construction will take place to reconfigure the current
Utility Administration suite to accommodate five additional offices.
o Once construction is complete, all Public Affairs staff will relocate to the new
space, including the Director of Public Affairs who is currently in the City
Manager’s Office suite.
Assistant to the City Manager
December 2018: Once the Director of Public Affairs (Sarah Kuechler), relocates to the new
Public Affairs/Communications suite, the Assistant to the City Manager (Rachel Wood)
will move to the City Manager’s Office suite.
Internal Audit Staff
December 2018: Following the move of Public Affairs team, Internal Audit will move to
the current Public Affairs suite.
Date: October 26, 2018 Report No. 2018-153
o This will allow the Internal Audit team to be located in a more central location and
will accommodate planned growth for the division.
All of the construction required for these reconfigurations will be coordinated by Facilities
Management. Facilities Management will try to limit work to nights and weekends to minimize
the impact of construction on daily City Hall operations.
STAFF CONTACT:
Mario Canizares
Assistant City Manager
940-349-8535
Mario.Canizares@cityofdenton.com