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042619 Friday Staff Report I;' "` City Manager's Office DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 MEMORANDUM DATE: April 26, 2019 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report I. Council Schedule A. Meetings 1. Zoning Board of Adjustment Meeting on Monday, April 29, 2019 at 4:30 p.m. in the Civic Center Meeting Room. 2. Hotel Occupancy Tax& Sponsorship Committee Meeting on Tuesday,April 30, 2019 at 9:00 a.m. in the City Council Work Session Room. 3. City Council Airport Committee Meeting on Tuesday, April 30, 2019 at 10:30 a.m. in the City Hall Conference Room. 4. Audit/Finance Committee Meeting on Tuesday,April 30,2019 at 11:00 a.m. in the City Hall Conference Room. 5. Agenda Committee Meeting Wednesday, May 1, 2019 at 2:30 p.m. in the City Manager's Conference Room 6. Work Session of the Planning and Zoning Commission on Wednesday,May 1, 2019 at 5:00 p.m. in the City Council Work Session Room, followed by a Regular Meeting at 6:30 p.m. in the City Council Chambers. 7. Board of Ethics on Wednesday, May 1, 2019 at 5:30 p.m. in the City Hall Conference Room. 8. Public Art Committee on Thursday, May 2, 2019 at 4:00 p.m. in the City Council Work Session Room. B. Upcoming Events 1. Denton Arts and Jazz Festival — Friday, April 26, through Sunday, April 27, from 5:00 p.m. to 11:00 p.m. (Friday), 10:00 a.m. to 11:00 p.m. OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service (Saturday) and 11:00 a.m. to 9:00 p.m. (Sunday)at Quakertown Park(321 East McKinney); Staff contact: Jessica Rogers, Public Affairs II. General Information & Status Update A. Sara Hensley Appointed as Assistant City Manager—In a Tuesday,April 23,2019 press release, the City announced the appointment of Sara Hensley to the position of Assistant City Manager. Hensley brings with her more than 23 years of public service and leadership experience to the position. Hensley will begin as Assistant City Manager effective May 13, 2019. Hensley most recently served as the Parks and Recreation Director for the City of Austin and served as Interim Assistant City Manager for two years. In this role, she was responsible for the oversight of five departments: Austin Public Health, Austin Public Library, Austin Parks and Recreation, Austin Animal Services, and the Office of Real Estate. She led large- scale teams in multiple program and service areas and operations, served as the executive lead for several citywide cross-departmental efforts, and had frequent interaction with elected officials, community stakeholders, and residents. Please see the attached press release for more information. Staff Contact: Stuart Birdseye, City Manager's Office B. Electric Lawn Equipment Rebates — On April 16, Council Member Meltzer requested information on a rebate program for electric lawn care equipment. Staff conducted research and could not find any records of a previous program in Denton, although a lawn care loaner program was offered through Keep Denton Beautiful many years ago. A rebate for this type of equipment could fit within the goals of the GreenSense program. GreenSense is reviewed annually, and the Electric Lawn Equipment rebate can be reviewed for inclusion in the program in the future. For reference, a lawn rebate program similar to this is the Mow Down Smog_ rebate ebate that is offered in San Antonio through CPS Energy. Staff contact: Katherine Barnett, Sustainability C. Brighter Street Lights — On April 16, Council Member Briggs requested information about the process for having new street lights installed. Generally, these requests originate with the Traffic Division of the Capital Projects Department who complete a needs assessment in the area. Depending on the need at the location, a new street light can be installed once budget and electrical infrastructure are determined, or more commonly, bulbs in nearby streetlights can be replaced with brighter bulbs to increase the light in an area. As an example,the lighting at the cul-de-sac backing up to Sequoia Park near the intersection of Boyd 2 St. and Seminole Ave. was recently upgraded with higher wattage(brighter)bulbs to better serve the area which backs up to a heavily treed drainage area. DME also installed one additional light on an existing pole to further address concerns expressed by residents in the area. Additionally, the Request for Proposals for LED street lighting (and smart controls) has recently closed and the bids are now being evaluated. This purchase will be coming forward on upcoming PUB and Council agendas for consideration. If approved, modern LED streetlights will be ordered to allow DME to begin retrofitting all existing high-pressure-sodium street lights with LED lighting fixtures. The LED lights will be more efficient, last longer, and provide higher quality light output. Staff contact: George Morrow, DME/Todd Estes, Capital Projects D. Carl Gene Young, Sr. Park Sprayground Opening Da X— The Carl Gene Young, Sr. Park Sprayground will open for the summer season on Friday, May 1 Oth. The sprayground will be open daily from 9:00 a.m.to 8:00 p.m.through September 30. The sprayground features a tall water-spinning flower that is surrounded on the spraypad by ground sprays and additional sprayers. The new spraygound was designed to entertain children of all ages and abilities and encourage interaction and play. Since its opening last summer, the sprayground has become a very popular park feature and great addition to a vibrant and active neighborhood and community. Staff contact: Gary Packan, Parks and Recreation E. Downtown Advertising at the Embassy Suites — At the April 2 Committee on Citizen Engagement meeting, Council Member Briggs requested information on what efforts the Convention and Visitor's Bureau (CVB) made to advertise the downtown area to visitors at the Embassy Suites by Hilton Denton Convention Center. The CVB provided the following information on how they advertise the downtown and various attractions in Denton: • Literature at the front desk — A brochure highlighting Denton attractions including downtown is available at the front desk to all hotel customers and visitors. A new batch of these brochures were delivered on March 15. • Denton Live — This magazine is provided to the hotel to be utilized as an in-room guide to all things Denton. The current Spring-Summer Visitor guide features a photo of the downtown square on the front cover. • Welcome/Visitor table - The CVB will have a visitor table next to the registration desk at larger conventions held at the Embassy. CVB staff man the table to inform the delegates about Denton and the downtown area. • Convention bags - Denton literature is provided to the delegates for any group or convention that the CVB books regardless of the hotel they are utilizing. The CVB will also provide the literature to groups the CVB doesn't book if they call and request the literature. Without the direct request,the CVB is not aware they are coming to Denton, for the hotels do not disclose the groups they book to the CVB. • Social media—The CVB social media team provides access to the hotel's social media staff member to dropbox images of downtown, links to major events, and links to "Dentoning this Week"blog. 3 • Conference recruiting — The CVB showcases the downtown area to all meeting planners that are brought to Denton for prospective conferences. The CVB is confident that the uniqueness of downtown is a large reason that the city is selected for upcoming conferences. • Transportation — The CVB arranges for transportation to- and from the square for larger conventions. Staff also works with the local businesses to alert them of upcoming conferences that may result in an influx of customers while the conference is in town. Staff Contact: Sarah Kuechler, Public Affairs F. DCTA Early Voting Free Ride Options During Arts&Jazz Festival—The Denton Civic Center is one of four Early Voting polling locations in the City of Denton for the May 4 municipal election. Early Voting started on April 22 and will last through April 30. Because Early Voting coincides with the Denton Arts & Jazz Festival, which will take place this weekend in Quakertown Park with activities scheduled in the Civic Center, the Civic Center will be closed as an Early Voting polling location on Saturday, April 27. To make other Early Voting polling locations across the City of Denton more accessible on April 27, DCTA has developed vouchers (see attached) that can be used to access other polling locations in the City free of charge (vouchers will only be valid for use on April 27). Residents may present the voucher or inform the bus driver that their destination is to or from a polling location to ride DCTA routes 4, 6, and 8 for free on April 27 to access either the UNT Greek Life or the County Elections Office Early Voting polling locations. During the Arts & Jazz Festival, vouchers will be available at the DCTA booth, Civic Center front desk, and Senior Center. Dr. Stephanie Krauth, Associate Vice President of Student Engagement at TWU has distributed copies of the attached flyer to TWU students as the Civic Center is the closest Early Voting polling location to the TWU campus. Staff contact: Rachel Wood, City Manager's Office G. Animal Services Wins Best of Denton Award — Denton Animal Services was awarded the 2019 Best of Denton Award in the Pet Rescue Organization category. Over 16,000 readers of the Denton Record Chronicle and DentonRC.com voted and selected Denton Animal Services as the winner. A special section was published in the Denton Record-Chronicle and DentonRC.com on April 19th, announcing the winners to the public. Special thanks to all of our staff,volunteers, community supporters, Animal Shelter Advisory Committee and the Denton Animal Support Foundation for the continued support. Pictured below Tiffany Thomson, Director of Customer Service and Randi Weinberg, Animal Services Manager. Staff Contact: Tiffany Thomson, Customer Service 4 BEST ) T ) I } ST tiil BEST IEN10N I I Jl.i - I' / ' ' Jr J IFCT BE H. Sycamore UPRR Crossing Update — Union Pacific Railroad has completed the first stage of repairs for the crossing at Sycamore St. The section portion of repairs will be completed in May at the area shown in the aerial map below. Staff Contact: Robin Davis, Capital Projects reE.- 1 Rcroc�dM box 8,.la<c.,doid �lXJdl Iow ody Rcgocc.Ifh 45'co cude Palo - .'/cdne day Mq lot 5dudq'4c.q ZOM-5udq hrrl Zl Pa Agfccr-nq(Ordm"c rd Ody of Dcdon $UPPRI doled Junc 20h,2018 UP Pio/ecl lingr-Willie Ncl ore 918441.9-InO woneho,—pc UP G.—o 5upci David Dcc,:dod—p— 1 I. Affordable Housing—After the presentation to City Council on General Obligation Bonds and affordable housing, Council Member Armintor sought additional 5 information regarding Mortgage Revenue Bonds, the Denton County Housing Finance Corporation and any relationship between Denton County Housing Finance Corporation and Denton Affordable Housing Corporation. Mortgage Revenue Bonds (MRBs) are something more specific than the GO Bond information that was presented in City Council meeting on April 16, 2019. MRBs are tax-exempt bonds that state and local governments issue through housing finance agencies (HFAs) to help fund below-market-interest-rate mortgages for first-time qualifying homebuyers. Eligible borrowers are first-time homebuyers with low to moderate incomes below 115 percent of median family income. The City of Denton does not have a HFA. There is a Denton County Housing Finance Corporation. It was formed January 17, 1980 by Denton County with oversight from the Denton Commissioners Court. County Judge Eads serves as the county representative on the Board. It has assisted in issuing bonds to developers for affordable housing projects in the past. Its most recent activities have been to issue grants to local nonprofits using the proceeds from past bonds issuance. Housing Finance Corporations (HFC) are governed by LOCAL GOVERNMENT CODE CHAPTER 394. HOUSING FINANCE CORPORATIONS IN MUNICIPALITIES AND COUNTIES. They are organized as public nonprofit corporations. "The corporation may issue bonds and carry out the public purposes for which it is incorporated on behalf of and for the benefit of the general public, the local government, and this state." The code sets how it can be created, board formation, any restrictions. The organizations By-Laws set any term limits. There are not restrictions in the code on residential development by HFC bond support(multifamily developments, single-family homes, duplexes,triplexes, and townhomes) other than the units must be "occupied by persons of low and moderate income". Housing type would be governed by all other requirements in the city's codes and ordinances. Temporary or transitional housing(group homes, transitional homes, shelter, etc.) is not identified as eligible in the code nor could any project developed or assisted in development through bonds by a HFC be identified. In regard to these types of projects, there would need to be a legal opinion and/or more research. There is no existing connection between a Denton County Housing Finance Corporation (DCHFC) and Denton Affordable Housing Corporation (DAHC). One may issue bonds in support of the development of affordable housing (DCHFC) and one manages a portfolio of affordable housing rentals in Denton (DAHC). Staff Contact: Danielle Shaw, Community Development J. DTV and College Students — During the April 23 Council work session, the question was raised about how DTV engages with our universities to provide learning opportunities for students. DTV typically has one college student intern each semester to help with video production. We identify these students by leveraging our relationship with local college media departments and journalism schools. Students help meet an array of production needs and must be enrolled in school and receive credit. We also work with the Mayborn School of Journalism at UNT to identify anchor/talent for our DTV Newsbreak program. By strategically engaging these students,DTV creates capacity that not only broadens 6 our scope, but also shares a valuable real-world training ground for volunteers. Interested students can contact Brian Plinck, City of Denton video producer, at brian.plink&cityofdenton.com. Staff Contact: Billy Matthews, Public Affairs/DTV K. Closed Captioning — During the April 23 Council meeting, Council Member Armintor requested information on various closed captioning options for public meeting broadcasts including a staff recommendation. Staff has confirmed that this item will be submitted for the upcoming fiscal year as a City Council supplemental budget request. The necessary equipment, process, and cost information will be provided in the presentation. Staff Contact: Billy Matthews, Public Affairs/DTV L. I-35 Service Road Congestion at Teasley - At the April 16 City Council Meeting, Council Member Hudspeth requested staff work with TxDOT to find solutions to traffic congestion at the I-35E service road at Teasley Lane. Staff will discuss this issue with TxDOT in the scheduled monthly meeting and review options to alleviate the congestion at this interchange. Given the ongoing construction along I-35E, especially at a majority of the interchanges within the City, the Teasley Lane interchange is experiencing a considerable increase in traffic. The existing geometrics and the traffic signals at these intersections is not designed to accommodate the additional volume of traffic and as a result there may be a considerable delay, especially during the peak hours. The Teasley Lane interchange is located between the US 377/Ft. Worth Drive and the Loop 288/Lilian Miller interchanges along the I-35E corridor. The US 377/Ft. Worth Drive is currently under construction and will be widened to be a six-lane facility from I-35 E to FM 1830 and the Loop 288/Lillian Miller interchange is also under construction. As a result of this construction activity, traffic from the adjacent interchanges is diverted to the Teasley Lane/I-35 E interchange. Staff contact: Pritam Deshmukh, Capital Projects M. Traffic Congestion at 380 and Geesling—Asa safety measure during the ongoing construction of the Mayhill widening project, Blagg Road has been closed for traffic near its intersection with Mayhill Road. As such, the local traffic is being diverted northbound on Geesling Street. Based on the traffic control plan, there is no signage or notification along westbound Blagg Road until Geesling Street. In order to provide additional options for local traffic, staff will provide additional signage (regarding closure of Blagg Road at Mayhill Road) near the intersection of Blagg Road/Lakeview Boulevard. This will provide additional options for motorists to either use Lakeview Boulevard to go to Mills Road or University Drive. This interim fix will alleviate the existing traffic conditions at the intersection of Geesling Street/UN 380 (University Drive). As the proposed closure on Blagg Road is scheduled for another eight months, City staff will conduct traffic signal warrants analysis at the intersection of Geesling Street/US 380 in the next few weeks and if a temporary signal is warranted will obtain a TxDOT permit for installation. Staff contact: Pritam Deshmukh, Capital Projects N. Palladium Apartments Access and Traffic Signal — A Council member has requested information on whether the Palladium Apartments would have direct access to Sherman Drive and if a traffic signal would be installed at the intersection of Sherman and Poinsettia Street. The proposed Palladium Apartment project includes a total of 150 units that are projected to generate 52 morning and 66 evening peak hour trips and little over 800 daily trips. Given the low volume of traffic generated by the proposed apartments the overall level of service at the intersection of Sherman Drive and Poinsettia Street after the project is completed is `A' and a traffic signal is not warranted at this time. During the peak hour the availability of gaps in traffic along Sherman Drive is lower which may result in increased amount of delay for motorist along Poinsettia Street. Once the construction of the apartment project is completed and the units are occupied, staff will collect data and analyze this intersection to check if a signal is warrant at that time. It should be noted that Sherman Drive is a TxDOT facility and any changes recommended to the existing configuration (including signal) has to be reviewed and approved by TxDOT. Based on review of existing conditions a traffic signal is not warranted and no changes are recommended. Staff contact: Pritam Deshmukh, Capital Projects O. Creek Fencing at Arts & Jazz Festival — On Thursday, April 27, staff received several inquiries from Council members about the placement of fences along the creek through Quakertown Park during the preparation for the Arts & Jazz Fest. After consultation with Emergency Management,Parks and Recreation staff made the decision on Tuesday, April 25, to have the fences put up along the creek due to concerns that the significant weekend rain projected at that time could cause the creek to flood and become a safety hazard for the public. With a now diminished forecast for rain, staff will be removing sections of the fence in the highly trafficked areas of the park to provide additional walkways. If the Saturday evening storms are more serious that currently forecasted, the fencing can be reinstalled if the creek level rises. Staff contact: Ryan Adams, Public Affairs P. PEG Fund Information — During the April 23, 2019 Council Work Session presentation on council meeting recording options, various Council members requested information regarding funds received from the Public, Educational, and Government Access Channel (PEG) fees charged to all telecommunications subscribers. Staff previously submitted two Internal Staff Reports to the Council related to PEG fees. ISR 2018-134 reports details PEG fee expenditures from FY 2008-09 through FY 2017-18. ISR 2018-146 expands on several of the PEG fee topics presented in ISR 2018-134. Both reports are attached. Staff contact: Sarah Kuechler, Public Affairs Q. Water and Wastewater Impact Fees—During the April 23 Council meeting, it was requested that to have slides included during the budget presentation outlining how water and wastewater impact fees that were collected have been used. Staff has confirmed that this information will be included in the presentations, including a breakdown of each fund into separate slides. For reference,the attached Informal Staff Report No. 2018-176 was distributed on December 7, 2018 which included information on projects funded with impact fees for the prior 5 to 10 years. Staff contact: David Gaines, Finance 8 R. Noise Complaints at Backyard on Bell—Staff will be taking an enhanced approach to addressing complaints of noise violations at Backyard on Bell, a live music venue located at 410 N. Bell Street. Upon opening in the Fall of 2016, DPD has consistently received complaints of the loud music from the establishment. To date, at least 82 calls have been received from 35 different complainants,resulting in two citations. In August of 2018, staff from the City Manager's Office, DPD, and Economic Development met with the business owners to determine how to address the problem. The owners committed to shutting down the live music at 10:00 p.m. (in accordance with state and local law) and understood that citations would be issued for a second violation in a given night. After violations and complaint calls continued,police increased enforcement in November. Since then, the violations have not abated. Going forward, DPD will issue one warning per day, with any subsequent violations being issued a citation. An accrual of three adjudicated violations could result in additional fines or the revocation of the establishment's alcoholic beverage license by the Texas Alcoholic Beverage Commission. This new level of enforcement will be communicated to the owners and managers of Backyard on Bell prior to its initiation. Staff contact: Chief Frank Dixon, Police S. Temporary Lane Closures on US 380 — Beginning, 9 a.m. Tuesday, April 30, Texas Department of Transportation (TxDOT) will have temporary daily lane closures in the eastbound right lanes on US 380/University Drive from West Mayhill Road to East Mayhill Road. This closure is a part of the ongoing Mayhill road widening project and will allow crews to safely demo the curb inlets in the area. Weather permitting, TxDOT plans to reopen the lanes by Friday, May 3. Staff Contact: Stephanie Yates, Public Affairs T. Temporary Lane Closures on US 377 — Beginning Monday, April 29 until Tuesday, April 30, Roselawn Drive from US-377 to Bernard Street will have a temporary lane closure from 7 a.m. until 5:30 p.m. daily. This temporary closure will allow crews to safely repair the sanitary line in the area. The lane closure will be controlled by traffic flaggers during this time. Beginning Wednesday, May 1 through Friday, May 3, Hobson Lane at its intersection with FM 1830 will have intermittent lane closures from 7 a.m. until 5:30 p.m. daily to allow crews to place the sanitary line across the roadway. The lane closures will be controlled by traffic flaggers during this time. Staff contact: Stephanie Yates, Public Affairs U. Secondary Access to Providence Place—At the February 12, 2019 Work Session, Council Member Hudspeth requested information relating to a secondary access for Fire personnel from Mayhill Road to Providence Place. Additionally, information was requested on whether the gravel road that currently connects Providence Place to Mayhill would be improved. While the gravel road does not meet the Fire Code requirements for a primary access road, it is suitable as a secondary access road. Additionally, the gravel road is a private road owned by Providence Place and, as a result, the City is not able to improve the condition of the road and it is not listed in any capital project plans. Staff contact: Pritam Deshmukh, Capital Projects 9 V. Water Department Receives Texas Optimization Program Recognition Award — The City of Denton Lake Lewisville Water Treatment Plant received a recognition award for achieving 12 continuous months in compliance with the Texas Optimization Program (TOPS). TOPS is a voluntary, non-regulatory program that is designed to improve plant performance, with the goal of lowering the risk of waterborne disease by reducing the number of pathogenic organisms that could pass through a treatment plant. Only 21 of the 325 treatment plants in Texas are participating in this program, and only a subset of these 21 plants have received a recognition award. Texas Commission on Environmental Quality staff visited the Lewisville Treatment plant on Wednesday to deliver the award in person. Staff contact: Kenneth Banks, Utilities. W. Spring Storm Impacts on DME System — This past Tuesday evening, rain, wind and lightning storm resulted in a handful of electrical outages as a result of direct lightning hits. There were a total of 15 confirmed outages, 8 breaker trips, and 3 breaker lock-out, affecting 3204 customers. 2791 of those customers were out for less than 10 minutes when the locked open breakers were closed back in, and 534 customers were included in confirmed outages. Of the 15 total outages, only 2 were more than 100 customers. 151 customers were out for approximately 3 hours in the Forrestridge neighborhood. 146 customers were out for approximately 2 hours at Teasley and Londonderry. Lightning strikes cause DME protective devices(fuses, switches,breakers, etc.)to open in order to keep the electric voltage surge from damaging DME or customer equipment. If there is no resulting damage after inspections, DME replaces blown fuses and/or recloses open protective devices. In addition, many critical locations in the electric system also have special lightning protection installed to take the surge from lightning hit directly to the ground where it is diffused. Staff Contact: George Morrow, DME X. Denton County 2019 Homelessness Data Report — The annual Point-In-Time (PIT) Count was conducted Thursday, January 24, 2019. The report is complete and the results are available for review (see attached). The report features how this information is used to identify barriers to housing for families in crisis and develop resources to reduce those barriers. In addition to PIT Count data,the report highlights the various data sources and the definitions of homelessness that inform the collective efforts to implement data-driven solutions for people experiencing homelessness in our community to Make Homelessness Rare, Brief, and Nonrecurring. The full report is available in multiple locations including: • The City's Community Development page and Ending Homelessness Strategic Initiatives page. • United Way of Denton County website • Denton County Homeless Coalition website and Facebook channel A public event is being planned for the end of May to celebrate the volunteers who contributed to making the count successful. The community event will also provide a report of the finding and highlight current initiatives. More 10 information will be shared as the event details are finalized. Staff Contact:Danielle Shaw, Community Development Y. Sewage Release at 19Twenty Apartments — Staff received a report on Tuesday evening about a potential sewage discharge at the 19Twenty Apartments located at 1920 Ruddell. Staff from Wastewater Collections were dispatched and arrived on the scene shortly after the notification. The sewage was coming from a clean out pipe that had been opened(See Image).Apartment management was contacted and used a camera to determine that there was a collapse or similar structural failure in the apartment's internal sewer pipe system. The internal piping was flushed enough so that the sewage release ceased, and Industrial Pretreatment was notified. Industrial Pretreatment arrived at the property the following morning, and repairs by a private plumbing company are underway. A citation was issued to the apartment manager, and illicit discharge report was submitted to the Texas Commission on Environmental Quality. The complex manager was informed that every day the problem continues will result in another citation. As of mid-day Thursday, the cleanouts have been cleared and caps replaced. The service line repairs are still underway, and sewage is being captured and pumped to a working cleanout on the property. Current estimates are that the service line repair will be completed sometime on Thursday. Staff will continue to work this case until the repair is completed by the plumbing contractor. Staff Contact: Kenneth Banks, Utilities Administration I I 11 Image above showing open cleanouts. Image below showing cleanouts with caps in place after initial repairs. Z. MLK Recreation Center Trash Screening Update — On January 11, 2019, City Council received an update in the Friday Report on the process to improve the placement and appearance of the dumpsters at MLK Jr Recreation Center. Parks and Recreation coordinated with Solid Waste to identify an interim solution to address the issues. Staff had new, smaller dumpsters delivered on Thursday, January 10. The new containers, fit the existing enclosure and will give Solid Waste trucks the space they need for unloading. Over the course of the last few months, staff believes the smaller containers have been able to meet the needs of the recreation center with some scheduling modifications. While this step improved the appearance of the dumpster, staff requested additional enhancements to secure the site. Recently, Parks Maintenance staff completed the installation of gates and increased the height of the revetment (see pictures below). Often, residents and/or local businesses use the dumpster to dispose of unwanted trash and debris thus creating challenges in keeping the site clean and available for recreation center use. This type of use is prohibited, and staff is working to reduce illegal dumping. Staff will continue to monitor the improvements and determine overall effectiveness. Staff Contact: Gary Packan, Parks and Recreation r� 1' a III. Upcoming Community Events and Meetings A. Events 1. Denton Arts and Jazz Festival — Friday, April 26, through Sunday, April 27, from 5:00 p.m. to 11:00 p.m. (Friday), 10:00 a.m. to 11:00 p.m. (Saturday) and 11:00 a.m. to 9:00 p.m. (Sunday)at Quakertown Park(321 East McKinney); Staff contact: Jessica Rogers, Public Affairs 2. Movies in the Park,"Coco'—Friday,May 10 beginning at 6:00 p.m., crafts and inflatables begin at 6:00 p.m. and the movie begins at 8:00 p.m. at Quakertown Park; Staff contact: Jennifer Eusse, Parks and Recreation 12 B. Community Meetings 1. Oak-Hickory Parking and Streets Community Meeting— Thursday, May 2, from 6:00 p.m.to 7:30 p.m. at the Village Church(1106 W. Hickory, Room 250); Staff contact: Ryan Adams and Rachel Wood IV. Attachments A. Press Release—Denton Selects Assistant City Manager.......................................14 B. Election Day DCTA Voucher................................................................................15 C. 2018-134 Ten Year PEG Fund History.................................................................17 D. 2018-146 PEG Fund Grant and Spending Information.........................................20 E. 2018-176 Utilizing Water and Waste Water Impact Fees.....................................39 F. Denton County 2019 Homelessness Data Report..................................................44 V. Informal Staff Reports A. 2019-085 Municipal Broadband Follow-up...........................................................71 B. 2019-086 Particulate Matter Monitoring...............................................................84 C. 2019-087 Paid Parental Leave...............................................................................92 D. 2019-088 Drones for Public Safety......................................................................104 E. 2019-089 LED Street Light Retrofit Program.....................................................108 F. 2019-090 Accessibility Enforcement for Persons with Disabilities....................113 VI. Council Information A. Council Meeting Requests for Information........................................................117 B. Other Council Requests for Information............................................................119 C. Council Calendar................................................................................................121 D. Draft Agenda for May 6.....................................................................................124 E. Draft Agenda for May 7.....................................................................................125 F. Future Work Session Items ................................................................................133 G. Street Construction Report.................................................................................134 H. Micro Surfacing Schedule..................................................................................140 13 -40 o FOR IMMEDIATE RELEASE DENTON Sarah Kuechler • (940) 349-8356 • Sarah.Kuechler@cityofdenton.com City of Denton Selects Assistant City Manager DENTON,TX,April 23,2019—City Manager Todd Hileman has announced the appointment of Sara Hensley to the position of Assistant City Manager. Hensley brings with her more than 23 years of public service and leadership experience to the position. Hensley will begin as Assistant City Manager effective May 13, 2019. "Sara has proven to be an accomplished strategic leader bringing creative, collaborative solutions to complex problems in several large communities and organizations," said Hileman. "She will be a valuable asset to our management team to help us continue to lead the City of Denton forward." Hensley most recently served as the Parks and Recreation Director for the City of Austin and served as Interim Assistant City Manager for two years. In this role, she was responsible for the oversight of five departments: Austin Public Health, Austin Public Library, Austin Parks and Recreation, Austin Animal Services, and the Office of Real Estate. She led large-scale teams in multiple program and service areas and operations, served as the executive lead for several citywide cross-departmental efforts,and had frequent interaction with elected officials,community stakeholders, and residents. "I am thrilled to move into the role of Assistant City Manager for the great City of Denton," said Hensley. "I am honored to join the many talented and high performing employees of the City. I look forward to our work and engaging not only employees,but the community as a whole." Hensley holds a Bachelor of Science and Master of Education from the University of Arkansas and is a graduate of the Executive Development Program at Indiana University. Prior to her recent roles with the City of Austin, Sara was the Director of Parks and Recreation for the City of Phoenix, Arizona; Director of Neighborhood Services, Animal Services and Parks and Recreation for the City of San Jose, California; and the Director of Parks and Recreation for City of Virginia Beach, Virginia. In March, following the departure of former Deputy City Manager Bryan Langley, the City of Denton started a selection process by working with executive recruitment firm Ralph Andersen& Associates to launch a nationwide search for Assistant City Manager candidates. After a thorough review and screening of 119 applicants, six finalists were interviewed over two days by interview panels including cross-departmental representation from employees, department heads, and executive staff. Contact: Carla Romine, (940) 349-8344, Carla.Romine@cityofdenton.com Visit www.cityofdenton.com for more news and to stay updated. OUR CORE VALUES Integrity•Fiscal Responsibility•Transparency• Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD(800)735-2989 14 DENTON COUNTY -DCTATRANSPORTATION AUTHORITY EXERCISE YOUR 0 9 MD9 9 MDTO VOTE D • • • It's that time of the year — Early Voting and Denton Arts and Jazz! Show this flyer or say code "EARLY VOTING" to your bus driver to #RideDCTA Routes 4, 6 and 8 for FREE on Saturday, April 27 if you're heading to and from the polls and Denton Arts and Jazz Festival! GREEK LIFE im Monday-Friday&Saturday DDTC •TWU Bell Bell Main Ga.Eennew Bell Bella TWU DDTC ( r ) Y J. ( Ivea) CENTER - U11iT 621 S. WELCH ST. a a . 00 DEMTDn a awa ® Wn" 4. 4. wm .12 GETTING THERE: g °a Inll , $ a ;; ;;; ;;: : ;" 1. .22 Bn n a c ar $ Route 6 Schedule:Saturday sa s. s 1. Get on the Route 6 bus at the • a DDTC TWU BNI M n. Gartlen WU DDTC SB Bell @ Mingo stop (the Senior Center). i °n� W Dip ry • utt° .m ., �� In o D In © `3 ID©� o 7 ID© 'o Wo'ID ©'�ID © o ®� n° DO IP o� 2. Ride until you get to the Downtown Denton Transit Center(DDTC). ® q n.� 3. Get on the Route 8 bus heading o outbound to the University of North Texas. . Monday-Friday&Saturday= 4. Ride until you get to the NB Welch @ DENTON EunBa°no o.pn.) .Wel, °le DIT.,`a Highland stop near the Greek Life Center. wunhenityD, o ;©° "©°°°a "o©°° K 0 as©:a o DmscBMST >,,� GETTING BACK• Panhantlle S c Senior center 8 m Emily Fowler■ a scr Pwre St ctbrary. IPfii i§3 F Fravbpterian T Caur6 o Hospatal Square■ a sb,T EMcKinney Sta #3 EHicko St .ayHarrea:rd ;— . Get on the Route 8 bus at the Sella St p wHi St y Chadotte St O NalrthrTuas g Wa g¢¢ O ESycamoreS[ NB Welch @ Highland stop near the .p nm Pr nine St W Highla d Fred Moore Foutsle n umi— Park Greek Life Center. F;e�dO`, FagleDr © M�e� Big 2. Ride until you get to the Downtown 88 � Route e Schedule:Saturday .nn� Denton Transit Center(DDTC). N =E OoteltCnter(DO pDT�: wa. + ;r„ ;;tl kee;p„ al. qe�; rmm�centercoorcl p "O ID©N" `©°" ©4 ID O °e©�7 ID O E 1,2,3,6,6, N-CC-N ID 3. Get on the Route 6 bus. © � � —g R D Big gun &I&{ 89 &i8 Big Big i8" o n o��an a o �i, RN ,pia 4. Ride until you get to the NB Bell @ 5 & �, ,-- ; „ Mingo stop (the Senior Center). Have fun at the Denton Arts&Jazz Festival! P.111 Fill Fig 1�fi- RideDCTA.net 940.243.0077 00000 •p• Boardi •• • #RideDCTA DENTON COUNTY DCTATRANSPORTATION AUTHORITY DENTON COUNTY Monday—Friday DDTC •TWU Bell Bell Malm GaMemiew Bell Bella TWU DDTC (DeW I DIParNry Ion d CF (AMras) ELECTIONS t8 ° ° ° ° ° °ll° ° °ID ° � w o ADMINISTRATION wa ° � 0. 9° 201 KIMBERLYDR. DEMT°M ° " , Ea o o DmepalM ©. .•ow z. Route 6 Schedule:Saturday GETTING THERE: •. °e, 51 DDT[ TWU ad Btll Mrlm Ga oirn B`II Rd TWU DDTC 5 (Depart) u.ve,y IWea (Arnv.,) 1. Get on the Route 6 bus at the NB Bell @Mingo stop (the Senior Center). 2. Ride until you get to the NB Bell @ a &�4a �1 University stop. Get off at this stop and Emr- walk to the EB University @ Bell stop. • Monday—Friday&Saturday(Southbound) 3. Get on the Route 4 bus going toward ® °I B, "en `°K-Pi' a p.o, w^^a e (Depart) Bonnie Bra UniBell'ty McKinney 3Pen<er Spa rR (Arrlvea)r Unicorn Lake. D]]°0506 ID:]©91 ID:]]©°0 IM: 91 ©83 ID:]]©°1 IM: 0O ® H 6�15 6:J01 °3 4. Ride until you get to the SB Loop 288 @ w " I o a? 31 B13 ;_ 5'° a53 p45 9:D1 e6, R,3 1 Karina stop. Get off the bus. r u `K .' E _ ;a53 .16 ",? 03, ?, �52 s o ;511 2- 2:52 .e '100 '10' '1:.3 '1:52 5.Walk about a minute to arrive at the µ,ig i e� 9 f 01 `0 ;; A,01 Q, aM 22 Denton County Elections Administration DENTON batl 00 all so S:aT a43 S12 D 50 5:53 11 5;52 elOmq S:uS 5:91 S:Iy located at 201 Kimberly Drive. �O ` ,� 50 553 5 11a I= 830 6:39 6:.5 ]3 ]:22 regen 0oiap ttta4 y:00 013 B:1s 6:9, ]A3 umonrd ® q,a .;apv 8:1. a.s GETTING BACK: ®� e i � ��© �µ^ Route4Schedule Saturday o,2° a6 eu b= �'— B el n Uni r.ity Univ rsiry ooat2se S on Wind Rive oinreponl A (Departs) Bannlnaraz B 1 McKinney Spencer " (Arrivea)r 1.Walk to the N B Loop 288 @ Karina stop. Bue 6l p Y D]00506 ID]O91 ID]]©00 ID]O91 ID]]©03 ID]]©01 ID]0 00 2. Get on the Route 4 bus toward g To—,. `A° �'� ,5 031 S 3 2:3l 23, ;z:3 52 Mesa Drive. °° i53 5 13' 53©w ld � ® 243 Si �I oo i'S3 3;5 i'3; 337 9 3 ,53 .' ^'. Ibbmmn m g 4:03 4:15 4:9; 4:3] Y03 d 33 3. Ride until you get to the WB Bell @ 555 2 0:31 8:49 6:s2 University stop. Get off at this stop and walk 01111111111111111 to the SB University @ Bell stop. • Monday—Friday&Saturday(Northbound) Shoreline Medlrk Brinker L—p 288 University Rayzor Me..at 4. Get on the Route 6 bus going toward the = ® (D ouit., Btai°° Loop 288 McKinney Bell R.°th Downtown Denton Transit Center(DDTC). D]°D4 ID]°, ID PO°6B2 ID]°9D ID]°99 ID]°„ ID]ID°5DB ® n , F02 0 ;s 651 338 BMS 6z5 S. Ride until you get to the SB Bell @ Mingo I Via" m11* O a"s ai21 a35 82D stopthe Senior Center Have fun at the g =c ,8i51 036 1046 1o50 ( )• � o 0 55 oi; ,,SD Sd° ° z5 zi; ;,:75 Denton Arts &Jazz Festival! T . a s= 5 ,1. 2:21 „5 150 $ z "darn 0 315 3 3 3 55DENTON s . ud' 4:30 a34:10 Don't forget to use DCTA's �sg ° °' Siz; 6„6a2° o"rNmn :8 535 s:as s: 5op' . 10 6:50 30 1 .. ry.a Mo ar ]:00 8:'00 ]:1s ]Me Transit Tracker to access °� � sU. 808 ®p ® 8 0 ,dm Route 4 Schedule:Saturday e, a.3 eae 9:55 real-time arrival information F 9� n� �g Sh oPt18¢ Rzy¢nr M.aa.o 0 0 R WI dRo, Scaeon at RancM1 B ceo �. r�,M,M (-p ,,)r oop 288 ney (Ar ) for all DCTA vehicles via 60 'I N ° ° ° Mr° ° c rater PoFI ID]]0404 ID].10, ID]]0602 ID']]0690 ID]]0699 ID:]]0511 ID 0506 a ya yar° 01 a15 921 036 546 hone web text and the ®" ° . 5 D2, °36 ; phone, 1 1 ©x=mw"re g w x rol 12 12oe u:46 8 y 2:8. z;m 2,1s: i s s:a4s 5 5. 415 s i 36 a6free mobile application. 6 6s11 t 36 s 21.1 FOR MORE ELECTION INFORMATION, VISIT CITYOFDENTON.COM/VOTE • _ . ♦ _ 940.243.0077 00000 •p• Boardi •• • • de. a Date: September 21, 2018 Report No. 2018-134 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: This is a report of the Public, Educational, and Governmental Access Channel (PEG Fund) expenditures over the past ten fiscal years. BACKGROUND: The purpose of this report is to provide the Mayor and City Council with a report summarizing expenditures of the PEG Fund. The PEG Fund provides for the acquisition of production equipment, capital, and other lawful PEG purposes. Resources are programmed to support five public education government channels operated by the University of North Texas, Texas Woman's University, Denton Independent School District, DTV, and Public Access. DISCUSSION: The attached report presents PEG spending, by category, for the previous 10 fiscal years. All expenditures presented in the report, with the exception of Grant Program and Equipment Funding, represent purchases made for equipment and services residing at City Hall. For the Grant Program, all equipment is located at the following addresses: • University of North Texas—DCTV Mayborn School of Journalism General Academic Building, Room 117 225 S. Avenue B Denton, TX 76203-5017 • University of North Texas—NTTV 1179 Union Circle Denton, TX 76201 • Texas Woman's University 304 Administration Drive Denton, TX 76204 • Denton Independent School District 1504 Long Road Denton, TX 76207 17 Date: September 21, 2018 Report No. 2018-134 Please do not hesitate to contact me if you have any questions. ATTACHMENT: PEG Fund expenditure summary STAFF CONTACT: Antonio Puente, Jr., Director of Finance (940)-349-7283 Antonio.Puente(cr�,cityofdenton.com 18 City of Denton PEG Fund Spending Public,Educational,and Government Access Channels FY 2008-2018 A FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 TOTAL Council Chambers/WS Room/DTV Control Room Upgrades - - 12,406 8,504 20,064 84,844 79,339 24,180 - 22,001 251,338 Media Manager Software&Installation(DTV/CC) 114,038 57,892 - - - - - - - 171,930 HD Conversion for DTV - - - - 186,055 - - 186,055 DTV Video Servers - - 43,487 11,957 4,892 16,991 33,959 111,286 Grande Communication Fiber B 36,484 7,609 7,883 3,126 - - - - 55,102 2014 Chevy Traverse(vehicle) - - - - - 27,815 - - - 27,815 Grant(Program&Equipment Funding) University of North Texas c - 10,000 10,000 10,000 10,000 10,000 10,000 60,000 DCTV-Denton Community Television D 9,400 20,000 10,000 10,000 19,000 110,000 10,000 188,400 Texas Woman's University - 10,000 - - - - - 10,000 Denton I.S.D. - - 10,000 10,000 10,000 10,000 10,000 - 10,000 60,000 Equipment/Software Maintenance Agreements - 21,813 30,975 29,078 28,091 26,109 24,761 38,382 34,538 7,455 241,202 Minor Equipment Purchases(less than$5,000) 19,317 13,338 37,366 41,713 31,282 24,655 22,789 36,288 24,332 17,569 268,649 169,839 100,652 141,517 144,378 109,437 193,423 356,836 228,850 75,861 110,984 1,631,777 NOTES: A-Through August 31,2018 B-Fiber Network Extension to deliver DTV to Grande Communication/Robson Ranch C-NTTV(North Texas Television) D-DCTV(Denton Community Televsion)UNT,Mayborn School of Journalism-$110,000 payment/grant in FY15/16 for equipment upgrades 19 Date: October 5,2018 Report No. 2018-146 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: This is a report of the Public, Educational, and Governmental Access Channel (PEG Fund) expenditures. BACKGROUND: On Friday, September 21, Informal Staff Report number 2018-134 was distributed to City Council providing an overview of the ten year PEG Fund history. Following that report, City Council asked two follow-up questions regarding PEG funding: 1) Who applied for the grants? Please list all the grants that were awarded. 2) Is there a detail list of equipment associated with this spending? If yes,please indicate what equipment and where it is located. Council Chambers, Work Session Room, and DTV Control Room upgrades • FY 2012-13 $20,064 • FY 2013-14 $84,844 DISCUSSION: Pursuant to section 66.009 of the Texas Utility Code, all cable providers within the Denton city limits are required to collect monthly Public, Education, and Government (PEG) fees from every cable subscriber. With the adoption of Ordinance 2010-302 (attached), the City's PEG fee is 1 percent of the gross revenue of the cable services provided. The City currently collects PEG fees from Frontier(FIOS), Grande Communications, and Charter Communications. Responses to City Council's follow-up questions are outlined below: Response to Question 1 In FY 2011-2012, the City began a grant program for other PEG channels in Denton. Each grant agreement is for the City to provide funding to assist with the costs of capital equipment relating to providing Public, Educational, and Government cable television services within the City of Denton in accordance with Federal Communications Commission(FCC)regulations. The grants are only available to the four entities that provide PEG programming to Denton residents. Each grant is for $10,000. The number of times the grant was awarded is indicated next to each entity outlined below: • University of North Texas—NTTV (6) • University of North Texas (Mayborn School of Journalism)—DCTV(6)* • Texas Woman's University(1) 20 Date: October 5,2018 Report No. 2018-146 • Denton Independent School District (6) *Prior to the grant program, The Mayborn School of Journalism was reimbursed for some capital costs for DCTV (Denton Community Television). This reimbursement included installation and equipment costs incurred when the service was transitioned from Charter Communications to UNT. Additional funding was provided to upgrade the public access channel equipment in FY2014/15 and FY2015/16. On January 1, 2011, the City's franchise agreement (local jurisdiction and regulation) with Charter Communications expired. By an interlocal agreement between the City and the University of North Texas, the Mayborn School of Journalism began operations of the City's public access channel. DCTV produces programming for citizens and journalism students. Both the News and Strategic Communications departments produce programming that include a local newscast, sports, and diverse points of view from the citizens of Denton on Charter Cable Channel 191 and Frontier FIOS Channel 39. ISR report 2012-001 is included as an attachment. This report discusses the recommendation of grant funding to these entities. Response to Question 2 Expenditure detail for the Council Chambers, Work Session Room, and DTV Control Room Upgrades for the fiscal years requested is included as an attachment. Please do not hesitate to contact me if you have any questions. ATTACHMENTS: Ordinance 2010-302 ISR 2012-001 PEG Fund expenditure summary(ISR# 2018-034) FY 13 /FY 14 Council Chamber, WS Room, and DTV Control Room Upgrade Spending Detail STAFF CONTACT: Antonio Puente, Jr., Director of Finance (940)-349-7283 Antonio.Puente(a,cityofdenton.com 21 s:Uegahour documentslordinancesUfteg subscriber fee ord.docx ORDINANCE NO. 2010-302 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, ESTABLISHING THE NEW PUBLIC, EDUCATION AND GOVERNMENT (PEG) SUBSCRIBER FEE RATE AS ONE PERCENT OF THE CABLE PROVIDERS' GROSS REVENUE; AUTHORIZING AND DIRECTING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A LETTER TO ALL DENTON CABLE PROVIDERS; AND DECLARING AN EFFECTIVE DATE. WHEREAS, pursuant to section 66.006 of the Texas Utility Code in regards to Public, Education, and Government (PEG) subscriber fees, "On the expiration of the incumbent cable service provider's agreement, the holder of a state-issued certificate of franchise authority shall pay a municipality in which it is offering cable service or video service one percent (1%) of the providers' gross revenues, or at the municipality's election,the per subscriber fee that was paid to the municipality under the expired incumbent cable service provider's agreement;" and WHEREAS, during this transition from local franchise to state franchise, the City has a one-time opportunity to change the PEG subscriber fee collected by all cable providers; and WHEREAS, pursuant to City of Denton Ordinance 2004-181 and pursuant to section 66.009 of the Texas Utility Code, all cable providers within the Denton city limits are required to collect a PEG fee from every cable subscriber; and WHEREAS, the City's PEG fee is $0.50 per subscriber, per month and remitted to the City on a quarterly basis; and WHEREAS, the City Council finds that it is in the interest of the City of Denton to establish the PEG subscriber fee as one percent of the cable providers gross revenue per month; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this ordinance are incorporated herein by reference. SECTION 2. The City Council approves setting the PEG subscriber fee as one percent of the cable providers' gross revenue per month effective January 1, 2011. SECTION 3. The City Council approves that the PEG subscriber fee be remitted quarterly no later than 45 days after the expiration of the date for which payment is due. 22 sAlegahour documents\ordinances1101peg subscriber fee ord.docx SECTION 4. The City Manager, or his designee, is authorized to execute a letter to all Denton cable providers regarding the new PEG subscriber fee rate as set forth in Attachment A, which is attached and made a part of hereto. SECTION 5. This Ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 2010. L MARK A. BURROUGHS, YOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: AP OVED A TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY T BY: Pagxs2 Exhibit A 1OtF DENT O N 215 E.McKINNEY DENTON, TEXAS 76201 •(940)349-8200•FAX(940) 349-8236 CITY MANAGERTYPRIVE November 16, 2010 Charter Verizon Grande Re: Public,Education, and Government(PEG) Subscriber Fee Dear (Name): Pursuant to Section 66.006(b)of the Texas Utility Code, "On the expiration of the incumbent cable service provider's agreement,the holder of a state-issued certificate of franchise authority shall pay a municipality in which it is offering cable service or video service one percent of the provider's gross revenues, or at the municipality's election,the per subscriber fee that was paid to the municipality under the expired incumbent cable service provider's agreement, in lieu of in-kind compensation and grants." With the adoption of Ordinance No. 2010—XXX and effective January 1,2011,the City has elected to change the Public,Education, and Government(PEG) subscriber fee,which is currently collected from cable providers in the city, from$0.50 cents per subscriber,per month,to 1 percent of the gross revenue of your cable services. The ordinance requires PEG fee payments continue to be made quarterly to the City, so as to remain consistent with the other cable system PEG fee payments in Denton. The ordinance also requires that the payment shall be made to the City no later than 45 days after the expiration of the date for which payment is due. A complete and accurate verified statement of the total cable subscriber count during the period for which the quarterly payment is made must accompany your payment. If you have any questions or need additional information,please contact our Cable Television Supervisor, Billy Matthews at(94)349-7272. Sincerely, George C. Campbell City Manager Attachment: Ordinance No. 2010- "Dedicated to Quality Service" www.city,pfdenton.com Date: January 6,2011 Report No. 2012-001 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Public, Education, and Government(PEG) fund grant. DISCUSSION: As part of the adopted FY 2011-12 budget, staff recommended a grant of$10,000 for each of the four PEG channels to be spent on capital equipment related to their channel as defined by the FCC. Staff recommends a PEG fund grant presentation take place at a City Council meeting with the four entities operating PEG channels in attendance. BACKGOUND: The City's local franchise agreement with Sammons Communications (Marcus Communications then Charter Communications) that expired on December 31, 2010, set out certain conditions and requirements for the (then) only cable provider in the City. One of the requirements was a PEG subscriber fee that would help support local television. Pursuant to ordinance 95-191, and pursuant to section 66.009 of the Texas Utility Code, the City required Charter Communications, effective January 1, 2005, to collect a $0.50 per subscriber, per month fee to be used for PEG capital items and other lawful purposes. The Federal Communications Commission (FCC)restricts the use of the fee, allowing the funds only to be used to acquire additional production equipment, capital, and other lawful purposes which include the equipment's operation and maintenance. In September 2005, Senate Bill 5 (SB 5) was approved by the Texas Legislature. Under SB 5, the City's cable franchise agreement, upon expiration, was replaced with a state-issued franchise agreement through the Public Utility Commission. In 2006, Verizon Communications acquired a state franchise,began offering cable service, and started collecting the fee from its Denton customers. Additionally, in 2008, Grande Communications, operating under a state franchise, added the City's channel (DTV)to its lineup and began collecting the fee as well. As of December 2008, all three cable providers in the City (Charter, Verizon, and Grande) were collecting the fee monthly and remitting it to the City on a quarterly basis. On January 1, 2011,upon expiration of the local franchise agreement with Charter Communications, the City had a one-time option to either leave the fee the same ($0.50 per subscriber,per month) or change it to 1 percent of the monthly gross revenue of video services. This option is spelled out in Chapter 66 of SB 5, "After the expiration of the incumbent cable franchise, all the state-issued franchise holders pay, at the City's choice, either a PEG capital support fee equal to 1 percent of its gross video revenue or a fee equal to the per subscriber cash payments that were made under the expired incumbent's cable franchise." 25 Date: January 6,2011 Report No. 2012-001 With Council's leadership, the City elected to change the fee to 1 percent of the monthly gross revenue of video services. As a result of changing the fee calculation, the City has seen an increase in revenue and is in a position to share funds with the remaining PEG channel entities in the form of a grant. Along with the City's channel—DTV, there are four other PEG channels operating in Denton. The channels include the public access channel—DCTV, Denton ISD, TWU, and UNT. Pursuant to SB 5, there will not be any additional channels in the future. These PEG channels offer citizens a viewing alternative, provide an opportunity for these entities to promote local information, and deliver valuable learning experiences for many university and high school students. As spelled out in the draft agreement(Attachment A.), a formal process is outlined for all four grant recipients requiring documentation for all expenditures to ensure compliance with FCC restrictions. All back-up materials for expenditures, including invoices and cancelled checks, are required to be submitted to the City before the end of the fiscal year. FISCAL INFORMATION: As part of the City's annual budget process, a PEG budget detailing expenditures is provided to Council. Since 2005, all allowable capital expenditures for DTV have been made using PEG fees. From January 2005 thru September 2010, $694,838.38 has been collected and $433,118.35 has been spent. The largest expenditure since the subscriber fee's inception was for technical renovations at City Hall. The passage of a City ordinance, 09-142, amended the FY 2008-09 budget allowing for an adjustment to the PEG fund of($171,929.97) for costs associated with a complete digital upgrade of the audio,video, and control room for the Work Session room and the Council Chamber. At the conclusion of the local franchise agreement with Charter in 2010, City Council approved up to $75,000 in PEG funds for capital expenses related to the launch of DCTV at the Mayborn School. Prior to that, the City has not shared these funds. While the City has yet to receive a complete year of financials at the new rate, quarter to quarter fee revenues have increased. Staff continues to monitor the PEG fund's balance regularly and maintains a balance of at least 30 percent of the estimated annual revenues for unforeseen emergencies. This assures that the City has sufficient funding but also gives staff the opportunity to determine if and when it is financially possible to share funds in the future. The grants will be fully funded from account 212002.6506, PEG equipment, which is totally supported by the cable subscriber fee. No other City funds will be needed. RECOMMENDATION: Unless otherwise directed by Council, upon execution of the contracts by the City Manager, staff will proceed with finalizing the grant agreements and scheduling a symbolic presentation of the grant funds to DCTV (public access), TWU, UNT and Denton ISD at$10,000 each for a total of $40,000 in grants at a City Council meeting in early 2012. 26 Date: January 6,2011 Report No. 2012-001 STAFF CONTACT: Billy Matthews, Cable Television Supervisor (940) 349-7272 Bi11y.Matthews(&cityofdenton.com ATTACHMENT: A. Contract 27 SERVICE AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND TEXAS WOMAN'S UNIVERSITY—PIONEER TV This Agreement is hereby entered into by and between the City of Denton,Texas,a Home Rule Municipal Corporation, hereinafter referred to as "City", and the Texas Woman's University — Pioneer TV, hereinafter referred to as "Organization": WHEREAS, City has determined that the proposal for services merits assistance and can provide needed services to citizens of City; and WHEREAS,this Agreement serves a valid municipal and public purpose and is in the public interest as it will assist local non-profit agencies,schools,hospitals,and public safety organizations within the City, among other things; NOW, THEREFORE, the parties hereto mutually agree as follows: I. SCOPE OF SERVICES Organization shall in a satisfactory and proper manner perform the following tasks,for which the monies provided by City may be used: The funds being provided shall be used by Organization to assist with the costs of capital equipment related to providing Public,Educational and Government cable television services within the City of Denton in accordance with Federal Communications Commission (FCC)regulations. II. OBLIGATIONS OF ORGANIZATION In consideration of the receipt of funds from City,Organization agrees to the following terms and conditions. A. Ten Thousand Dollars and no/l 00($10,000.00)shall be paid to Organization by City to be utilized for the purposes set forth in Article I. B. Organization will maintain adequate records to establish that the City funds are used for the purposes authorized by this Agreement. C. Organization will permit authorized officials of City to review its books at any time. D. Organization will provide full-backup documentation for expenditures, invoices, and canceled checks to City. 28 E. Organization will appoint a representative who will be available to meet with City officials when requested. F. Organization will submit to City copies of year-end audited financial statements. III. TIME OF PERFORMANCE The services funded by City shall be undertaken and completed by Organization within the following time frame: The term of this Agreement shall commence on the effective date and terminate at end of the current fiscal year, unless the contract is sooner terminated under Section VH "Suspension or Termination". IV. PAYMENTS A. PAYMENTS TO ORGANIZATION. City shall pay to Organization the sum specified in Article II after the effective date of this Agreement. B. EXCESS PAYMENT. Organization shall refund to City within ten(10)working days of City's request, any sum of money which has been paid by City and which City at any time thereafter determines: 1) has resulted in overpayment to Organization; or 2) has not been spent strictly in accordance with the terms of this Agreement; or 3) is not supported by adequate documentation to fully justify the expenditure. V. EVALUATION Organization agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored.Organization agrees to make available its financial records for review by City at City's discretion. In addition,Organization agrees to provide City the following data and reports, or copies thereof: A.All external or internal audits. Organization shall submit a copy of the annual independent audit to City within ten(10) days of receipt. B. All external or internal evaluation reports. C. An explanation of any major changes in program services. D. To comply with this section, Organization agrees to maintain records that will provide accurate, current, separate, and complete disclosure of the status of funds received and the services Page22 of 7 performed under this Agreement. The record system of Organization shall contain sufficient documentation to provide in detail full support and justification for each expenditure. Organization agrees to retain all books,records,documents,reports,and written accounting procedures pertaining to the services provided and expenditure of funds under this Agreement for five years. E. Nothing in the above subsections shall be construed to relieve Organization of responsibility for retaining accurate and current records that clearly reflect the level and benefit of services provided under this Agreement. VI. TERMINATION The City may terminate this Agreement for cause if Organization violates any covenants, agreements,or guarantees of this Agreement,the Organization's insolvency or filing of bankruptcy, dissolution, or receivership, or the Organization's violation of any law or regulation to which it is bound under the terms of this Agreement. The City may terminate this Agreement for other reasons not specifically enumerated in this paragraph. VII. EQUAL OPPORTUNITY AND COMPLIANCE WITH LAWS A. Organization shall comply with all applicable equal employment opportunity and affirmative action laws or regulations. B. Organization will furnish all information and reports requested by City, and will permit access to its books,records,and accounts for purposes of investigation to ascertain compliance with local, State and Federal rules and regulations. C. In the event of non-compliance by Organization with the non-discrimination requirements, the Agreement may be canceled,terminated,or suspended in whole or in part,and Organization may be barred from further contracts with City. VIII. WARRANTIES Organization represents and warrants that: A. All information, reports and data heretofore or hereafter requested by City and furnished to City,are complete and accurate as of the date shown on the information,data,or report, and, since that date, have not undergone any significant change without written notice to City. B. Any supporting financial statements heretofore requested by City and furnished to City, are complete, accurate and fairly reflect the financial conditions of Organization on the date shown on said report, and the results of the operation for the period covered by the report, and that since said data,there has been no material change,adverse or otherwise,in the financial condition of organization. Pagel of 7 C. No litigation or legal proceedings that would adversely affect Organizations obligations under this Agreement are presently pending or threatened against Organization. D. None of the provisions herein contravenes or is in conflict with the authority under which organization is doing business or with the provisions of any existing indenture or agreement of organization. E. Organization has the power to enter into this Agreement and accept payments hereunder, and has taken all necessary action to authorize such acceptance under the terms and conditions of this Agreement. F. None of the assets of Organization are subject to any lien or encumbrance of any character, except for current taxes not delinquent, except as shown in the financial statements furnished by Organization to City. Each of these representations and warranties shall be continuing and shall be deemed to have been repeated by the submission of each request for payment. IX. CHANGES AND AMENDMENTS A. Any alterations, additions, or deletions to the terms of this Agreement shall be by written amendment executed by both parties, except when the terms of this Agreement expressly provide that another method shall be used. B. It is understood and agreed by the parties hereto that changes in the State,Federal or local laws or regulations pursuant hereto may occur during the term of this Agreement. Any such modifications are to be automatically incorporated into this Agreement without written amendment hereto, and shall become a part of the Agreement on the effective date specified by the law or regulation. C. Organization shall notify City of any changes in personnel or governing board composition. X. INDEMNIFICATION To the extent authorized by law, the Organization agrees to indemnify, hold harmless, and defend the City, its officers, agents, and employees from and against any and all claims or suits for injuries,damage,loss,or liability of whatever kind or character,arising out of or in connection with the performance by the Organization or those services contemplated by this Agreement,including all such claims or causes of action based upon common,constitutional or statutory law,or based,in whole or in part,upon allegations of negligent or intentional acts of organization,its officers, employees,agents, subcontractors, licensees and invitees. Page34 of 7 XI. CONFLICT OF INTEREST A. Organization covenants that neither it nor any member of its governing body presently has any interest,direct or indirect,which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. Organization further covenants that in the performance of this Agreement,no person having such interest shall be employed or appointed as a member of its governing body. B. Organization further covenants that no member of its governing body or its staff, subcontractors or employees shall possess any interest in or use his/her position for a purpose that is or gives the appearance of being motivated by desire for private gain for himself/herself,or others; particularly those with which he/she has family, business, or other ties. C. No officer, member, or employee of City and no member of its governing body who exercises any function or responsibilities in the review or approval of the undertaking or carrying out of this Agreement shall participate in any decision relating to the Agreement which affects his personal interest or the interest in any corporation,partnership,or association in which he has direct or indirect interest. XII. NOTICE Any notice or other written instrument required or permitted to be delivered under the terms of this Agreement shall be deemed to have been delivered, whether actually received or not, when deposited in the United States mail,postage prepaid,registered or certified,return receipt requested, or via hand-delivery or facsimile, addressed to Organization or City, as the case may be, at the following addresses: ORGANIZATION CITY Texas Woman's University City of Denton, Texas Instructional Operations Support Services Attn: City Manager Kim Grover-Haskin 215 E. McKinney P.O. Box 425798 Denton, TX 76201 Denton, TX 762004-5798 Telephone: 940.349-8307 Telephone: 940.898.3498 Fax No. 940.349-8596 Either party may change its mailing address by sending notice of change of address to the other at the above address by certified mail, return receipt requested. XIII. MISCELLANEOUS A. Organization shall not transfer, pledge or otherwise assign this Agreement or any interest therein,or any claim arising thereunder to any party or parties,bank,trust company or other financial institution without the prior written approval of City. Page33 of 7 B. If any provision of this Agreement is held to be invalid,illegal,or unenforceable,the remaining provisions shall remain in full force and effect and continue to conform to the original intent of both parties hereto. C. In no event shall any payment to Organization hereunder,or any other actor failure of City to insist in any one or more instances upon the terms and conditions of this Agreement consti- tute or be construed in any way to be a waiver by City of any breach of covenant or default which may then or subsequently be committed by Organization. Neither shall such payment, act, or omission in any manner impair or prejudice any right,power,privilege,or remedy available to City to enforce its rights hereunder,which rights,powers,privileges,or remedies are always specifically preserved. No representative or agent of City may waive the effect of this provision. D. This Agreement, together with referenced exhibits and attachments, constitutes the entire agreement between the parties hereto, and any prior agreement, assertion, statement, understanding, or other commitment occurring during the term of this Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if appropriate, recorded as an amendment of this Agreement. E. This Agreement shall be interpreted in accordance with the laws of the State of Texas and venue of any litigation concerning this Agreement shall be in a court of competent jurisdiction sitting in Denton County, Texas. IN WITNESS WHEREOF, the parties do hereby affix their signatures and enter into this Agreement as of the day of , 2012. GEORGE C.CAMPBELL,CITY MANAGER ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY BY: Page38 of 7 ORGANIZATION BY: ATTEST: BY: SECRETARY Page3l of 7 City of Denton PEG Fund Spending Public,Educational,and Government Access Channels FY 2008-2018 A FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 TOTAL Council Chambers/WS Room/DTV Control Room Upgrades - - 12,406 8,504 20,064 84,844 79,339 24,180 - 22,001 251,338 Media Manager Software&Installation(DTV/CC) 114,038 57,892 - - - - - - - 171,930 HD Conversion for DTV - - - - 186,055 - - 186,055 DTV Video Servers - - 43,487 11,957 4,892 16,991 33,959 111,286 Grande Communication Fiber B 36,484 7,609 7,883 3,126 - - - - 55,102 2014 Chevy Traverse(vehicle) - - - - - 27,815 - - - 27,815 Grant(Program&Equipment Funding) University of North Texas c - 10,000 10,000 10,000 10,000 10,000 10,000 60,000 DCTV-Denton Community Television D 9,400 20,000 10,000 10,000 19,000 110,000 10,000 188,400 Texas Woman's University - 10,000 - - - - - 10,000 Denton I.S.D. - - 10,000 10,000 10,000 10,000 10,000 - 10,000 60,000 Equipment/Software Maintenance Agreements - 21,813 30,975 29,078 28,091 26,109 24,761 38,382 34,538 7,455 241,202 Minor Equipment Purchases(less than$5,000) 19,317 13,338 37,366 41,713 31,282 24,655 22,789 36,288 24,332 17,569 268,649 169,839 100,652 141,517 144,378 109,437 193,423 356,836 228,850 75,861 110,984 1,631,777 NOTES: A-Through August 31,2018 B-Fiber Network Extension to deliver DTV to Grande Communication/Robson Ranch C-NTTV(North Texas Television) D-DCTV(Denton Community Televsion)UNT,Mayborn School of Journalism-$110,000 payment/grant in FY15/16 for equipment upgrades 35 FISCAL YEAR 2013 EXTRAVAGANT DESIGN LLC INVOICE - SUPPLEMENTAL LIGHTING SYSTEM IN COUNCIL CHAMBERS INVOICE DESCRIPTION LOCATION 1,397.64 2285 (qty 6 / $232.94 ea) - Type A Fixture - Juno Trac-Master 19W LED City Hall 2,643.48 2285 (qty 21 / $125.88 ea) - Type B Fixture - Juno Trac-Master 13W LED City Hall 285.00 2285 (qty 15 / $19.00 ea) - 2' pieces of Track City Hall 734.16 2285 (qty 12 / $61.18 ea) - 8' pieces of Track City Hall 674.46 2285 (qty 18/ $37.47 ea) - Cord and Plug Connectors City Hall 280.62 2285 (qty 18 / $15.59 ea) - Line End Connectors City Hall 420.00 2285 (qty 12 / $35.00 ea) - Trac Joiners City Hall 747.06 2285 (qty 1 / $747.06 ea) - Lutron Girafek Eye City Hall 541.18 2285 (qty 2 / $270.59 ea) - Lutron Dimming Power Module City Hall 305.88 2285 (qty 2 / $152.94 ea) - Lutron 5 Button Keypad City Hall 8,029.48 HARVEST CONSTRUCTION INVOICE - CITY COUNCIL AUDIO/VISUAL RENOVATION (MEETING AREA) INVOICE DESCRIPTION LOCATION 1,885.00 3019 Redesign and finish of Council podium City Hall 650.00 3019 Additional labor costs for work performed "after regular business hours" (ventilation) City Hall 2,535.00 KIRKPATRICK ARCHITECTURE STUDIO INVOICE - CITY COUNCIL AUDIO/VISUAL RENOVATION (DTV PRODUCTION AREA) INVOICE DESCRIPTION LOCATION 5,700.00 0116 Project Schematic Design City Hall 1,900.00 0116 Project Construction Documentation City Hall 1,900.00 0202 Contract Administration Charges City Hall 9,500.00 P§ge 1 of 3 FISCAL YEAR 2014 AUDIO VISUAL DALLAS INVOICE - CITY COUNCIL CHAMBER - 3 VIDEO SCREENS INVOICE DESCRIPTION LOCATION 1,620.00 14761 (qty 1 / $1,620.00/ea) - Da-Lite 72.5 x 116" (137 diagonal) Cinema Contour Screen City Hall 3,999.00 14761 (qty 1 / $1,620.00/ea) - Da-Lite 72.5 x 116" (137 diagonal) Cinema Contour Screen City Hall 165.00 14761 (qty 1 / $1,65.00/ea) - Elite Universal Projector Mount City Hall 65.00 14761 (qty 1 / $65.00/ea) - 8" x 8" Ceiling Plate City Hall 145.00 14761 (qty 1/ $145.00/ea) - 6-8 foot Extension Column City Hall 17,040.58 14761 (qty 2 / $8,520.89/ea) - SHARP 80" LED Professional Display City Hall 454.00 14761 (qty 2 / $227.00/ea) - X-Large FUSION Micro-Adjustable Tilt Wall Mount City Hall 90.00 14761 (qty 200 / $0.45/ea) - Cat-6 Cable City Hall 156.00 14761 (qty 6/ $26.00/ea) - 3 Meter HDMI Cable City Hall 1,320.03 14761 (qty 3 / $440.01/ea) - Binary Single CAT5e/6 Base Extender (230 feet) City Hall 300.00 14761 (qty 1 / $300/ea) - Parts & Materials for Finished Projector Enclosure City Hall 4,300.00 14761 (qty 1 / $4,300.00/ea) - Installation &Wiring per above scope City Hall 29,654.61 HARVEST CONSTRUCTION INVOICE - CITY COUNCIL AUDIO/VISUAL RENOVATION (COMPLETE REDO OF DTV PRODUCTION SUITE) LOCATION 48,275.00 3118 Furnish Labor & Material for Renovation of City Council Audio/Visual City Hall 48,275.00 B&H PHOTO VIDEO INVOICE - DTV PRODUCTION EQUIPMENT LOCATION 296.00 86559671 (qty 4/ $74.00 ea) - Cartoni Quick Release Plate/Alpha/Focus City Hall 116.67 86559671 (qty 3 / $38.89 ea) - Sennheiser CL100 Output Cable City Hall 32.95 86559671 (qty 1 / $32.95 ea) - Incase Neoprene Sleeve - 13" Black City Hall 62.85 86559671 (qty 3 / $20.95 ea) - SanDisk 32GB Ultra Micro SDHC City Hall 250.00 86559671 (qty 1 / $250.00 ea) - HPRC WheelHD Hard Case - Phantom Vision 2 City Hall 339.15 86559671 (qty 1 / $339.15 ea) - DA Phantom 2 Vision Battery Twin Pack/w Charger City Hall Fgge2of3 FISCAL YEAR 2014 B&H PHOTO VIDEO (continued) INVOICE - DTV PRODUCTION EQUIPMENT LOCATION 1,249.00 86559671 (qty 1 / $1,249.00 ea) - DA Phantom 2 Vision Plus City Hall 229.95 86559671 (qty 1 / $229.95 ea) - DelvCam 7" Monitor with 5.8 GHZ Wireless Receiver City Hall 2,959.90 86559671 (qty 2 / $1,479.95 ea) - Cartoni FCS/2 3-Tube Tripod City Hall 781.98 86559671 (qty 2 / $390.99 ea) - Go-Pro HER03+ Black Edition/Adventure City Hall 390.99 86559671 (qty 1 / $390.99 ea) - Zoom H6 Handy Audio Recorder City Hall 160.00 86559671 (qty 1/ $160.00 ea) - Petrol Deca Mixer Bag For Sound Devices City Hall 22.95 86559671 (qty 1 / $22.95 ea) - Pro 12 x 12" Variety Filter Pack City Hall 21.88 86559671 (qty 1/ $21.88 ea) - Lowel TOTA/OMNI Frame F/10 x 12" GELS City Hall 6,914.27 Mge3of3 Date: December 7, 2018 Report No. 2018-176 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Projects utilizing water and wastewater impact fees over the past 5-10 years. EXECUTIVE SUMMARY: During the November 13, 2018 City Council meeting, information was requested regarding how impact fees have been used in the past and how staff monitors impact fee revenue. Below is an overview of how staff currently monitors impact fee revenue and expenditures. DISCUSSION: In 1998, the City of Denton started collecting water and wastewater impact fees to fund the cost of growth- related infrastructure. The City has successfully completed four impact fee studies since 1998, each study calculates the appropriate recovery fee to fund eligible impact fee projects for a ten-year period. The State of Texas requires that these studies are updated every five years, allowing the City to confirm and identify growth -related infrastructure and the appropriate recovery fees to pay for that infrastructure. The City of Denton charges impact fees based on plat date, fees are then collected at the time of permitting. Each year, the Water and Wastewater Departments utilize impact fee revenue to fund debt service on eligible impact fee projects. Several impact fee-eligible projects service all zones across the City, such as treatment plants and transmission lines. For this reason, it's difficult to track impact fee revenue by individual project or impact fee zone. Staff tracks the total revenue for water and wastewater separately, this process insures that the total amount of impact fees collected do not exceed the total recoverable cost of eligible water and wastewater projects. Since 2014, the Water Department has received $25.7 million in total impact fee revenue and has utilized $18.5 million to fund debt service of projects. The Wastewater Department has received $12.4 million total in revenue and utilized $10.4 million to fund debt service. The two tables below, summarize impact fee revenue and the amount of revenue used to fund debt service since 2014. Water Impact Fees Fiscal Year Total Revenue Impact Fee Project Debt Service 2014 $ 3,524,313 $ 3,100,000 2015 $ 4,429,296 $ 3,600,000 2016 $ 4,983,401 $ 4,000,000 2017 $ 4,998,751 $ 4,000,000 2018 $ 7,837,963 $ 3,755,000 Total $ 25,773,724 $ 18,455,000 Wastewater Impact Fees Fiscal Year Total Revenue Impact Fee Project Debt Service 2014 $ 1,667,574 $ 1,100,000 2015 $ 2,046,725 $ 1,800,000 2016 $ 2,303,008 $ 2,000,000 2017 $ 2,410,274 $ 3,520,000 2018 $ 3,966,842 $ 2,000,000 Total $ 12,394,423 $ 10,420,000 39 Date: December 7, 2018 Report No. 2018-176 Staff has summarized the water and wastewater eligible impact fee projects below, these projects were identified in the 2013 and 2018 impact fee studies. The debt service listed above is associated with the following water and wastewater projects. CONCLUSION: Staff will be glad to provide any additional information upon request. ATTACHMENT(S): Water Impact Fee Projects Wastewater Impact Fee Projects STAFF CONTACT: Nick Vincent Utility Business Manager (940) 349-8063 nicholas.vincentkcityofdenton.com 40 Date: December 7, 2018 Report No. 2018-176 Water Impact Fee Projects 1 Lake Ray Roberts 2 Lake Ray Roberts Wtr Treatment Plant 3 54"Transmission Line 4 Loop 288 Water Main, Sherman-UNT 5 Loop 288 Water Main, Sherman-380 6 NW Elevated Storage Tank 7 SW Pump Station 8 SW PS Oversize Discharge Line (30-36") 9 Vintage Oversize Line (12-20") 10 North-South Water Line, Phase I 11 Roselawn Elevated Storage Tank 12 Roselawn Water Line 13 Masch Branch Road Water Line Ext 14 US 380 Urban Utility Relocation 15 Rayzor Ranch Oversize Line (16-20") 16 North-South Water Line, Phase II 17 1-35 Parallel Line Crossing 18 High School Booster Pump Station 19 Elm/Loop 288 Water Lines 20 Alfred/John Paine Water Line 21 Southwest Elevated Storage Tank 22 McKinney Water Line and PRV 23 University Water Line and PRV 24 New McKenna Booster Pump Station 25 1-35W Water Line 26 1-35W/Corbin Water Line 27 South Central Transmission Lines 28 Riney Road Booster Pump Station 29 Ray Roberts WTP Expansion 30 1-35 E Frontage Road Water Line Betterment 31 Locust Water Line Upsize 32 Hickory Water Line Upsize 33 Jim Christal Oversize Line (16"to 20") 34 Jim Christal Oversize Line/1-35 Crossing 35 Water Impact Fee Report Preparation 41 Date: December 7, 2018 Report No. 2018-176 Wastewater Impact Fee Projects 1 Pecan Creek WRP (15 mgd) 2 Pecan WRP (6 mgd) Expansion 3 S Wet Weather Lift Station/Detention Pond 4 Cooper Creek Outfall (Loop 288) 5 Krum Sewer Line 6 Graveyard Branch Interceptor 7 Pecan Creek Interceptor(Ph 1 & 2) 8 Pecan Creek Interceptor 1 9 Roark Branch Interceptor 10 State School Interceptor I 11 Carroll Ave Interceptor 12 Cooper Creek Interceptor 1 13 Cooper Creek Interceptor II 14 Cooper Creek Interceptor III 15 Cooper Creek Interceptor IV 16 Cooper Creek Lift Station/Detention Pond 17 Dry Fork Hickory Crk Trib 1 Interceptor 18 Elm Street Sewer Replacement 19 Hickory Creek Interceptor 1 20 Hickory Creek Interceptor II 21 Hickory Creek Interceptor III 22 Hickory Creek Interceptor IV 23 Hickory Creek Lift Station/Detention Pond 24 Hickory Creek Outfall 25 Pecan Creek Interceptor II 26 Pecan Creek Interceptor III 27 Pecan Creek Interceptor IV 28 Pecan Creek Interceptor V 29 State School Interceptor II 30 US 380 Utility Relocations 31 West Peak Flow Lift Station/Det. Pond 32 Westgate Heights Interceptor 33 Woodhaven Interceptor 34 Eagle Drive Sewer 35 Leatherwood Interceptor 36 State School Interceptor 11 37 Audra Interceptor 38 Bonnie Brae Connector 39 Bonnie Brae Relocation 40 Mulberry Interceptor 41 Ranch View Interceptor 42 Wastewater Impact Fee Report Preparation 42 Date: December 7, 2018 Report No. 2018-176 43 2019 Denton Count y Homelessness Data Report Data - Driven Impact April 2019 W000 -DENTON COUNTY- DENTON COUNTY HOMELESSNESS LEADERSHIP TEAM HOMELESS C O A L I T I O N United Way of Denton County,Inc. � Contents 1 . Introduction (3) 2 . Defining Homelessness (4) 3 . Denton County Homelessness Dashboard (5) 4. 20119 Point- In -Time Count (110) 5 . Student Homelessness (118) 6. Data - Driven Impact (20) 7. Next Steps (26) 8. Community Impact (27) 45 2019 Denton County Homelessness Data Report 2 Introduction No single source of data tells the whole story of homelessness in Denton County. This report DENTON COUNTY highlights the various data sources and HOMELESSNESS definitions of homelessness that inform collective efforts to implement data-driven LEADERSHIP TEAM solutions for people experiencing homelessness IN PARTNERSHIP WITH in our community and Make Homelessness United Way of Denton County, Inc. Rare, Brief, and Nonrecurring. The L)enton County Homelessness Leadership Tear— and the Denton County Homeless Coalition contribute to and utilize the data in DENTON COUNTY this report to identify and solve complex problems like homelessness and housing L F insecurity. C O A L I T I O N 2019 Denton County Ho melessness Data Report Defining Homelessness Identifying how homelessness is defined is important to understanding how data is collected, tracked and utilized. The Department of Housing and Urban Development The Department of Education (ED) applies a broader (HUD) defines homelessness in four categories: definition of homelessness for children and youth from the 1. Literal: People who are living in a place not meant for McKinney Vento Act: human habitation, in emergency shelter, in transitional 1. Literal: Children and youth whose primary nighttime housing, or are exiting an institution where they residence is a public or private place not designed for temporarily resided. or is ordinarily used as a regular sleeping 2. At-Risk: People who are losing their primary nighttime accommodation for human beings e.g. living in cars, residence, which may include a motel or hotel or a parks, public spaces, abandoned buildings, bus or train doubled-up situation, within 14 days. stations, substandard housing, or similar settings. 3. Youth: Unaccompanied youth under 25 years of age, or 2. Doubled-Up: Children and youth who are sharing the families with children and youth who are unstably housing of other persons due to loss of housing; housed and likely to continue in that state. economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to 4. Domestic Violence: People who are fleeing or the lack of alternative adequate accommodations; are attempting to flee domestic violence, have no other living in emergency or transitional shelters; are residence, and lack the resources or support networks abandoned in hospitals; or are awaiting foster care to obtain other permanent housing. placement. Definitions 1, 3 and 4 inform data measurements for the These definitions inform data measurement for the Denton County Housing Priority List and Point-In-Time Count public school systems across the United States. 2019 Denton County Ho melessness Data Report 4 Denton County Homelessness HOMELESSNESS DFNTON COUNTY LEADERSHIP TEAM HOMELESS Data Dashboard United Way o` Denton County,Inc. C O A L I T I O N • The primary source of homelessness data in Denton County is Housing Placements(June 2018- March 2019) N the Homeless Management Information System (HMIS). Jun18 Service providers in the Denton County Housing Crisis -AUIg,8 Response System (HCRS) share information and make referrals Sept18 Oct 18 for housing assistance and other supportive services through T. �Nov 18 Dec 18 HMIS. When a person experiencing homelessness accesses " ' �Jan 19 services in Denton County the most common referral made in -: Feb19 the HMIS is through Coordinated Entry (CE). Mar19 s • CE is the system and process that ensures people experiencing o 2 4 6 a ,o ,Z 14 16 is p homelessness are quickly identified, assessed, prioritized, and Number of Families Experiencing Homelessness referred to housing assistance and supportive services that in Denton County(March 2019) promote housing stability. Fleeing Violence =Chronic i Veter_. MA110thers • Data collected through CE contributes to the Housing Priority List (HPL), a tool local providers use to quickly identify and consistently track actively homeless households in Denton County. The HPL also helps providers prioritize households for l� limited resources based on their level of need. View the full dashboard: • HPL data is visualized through the Denton County www.unitedwaydenton.org/homelessness-data-denton-county Homelessness Data Dashboard 2019 Denton County Ho melessness Data Report 5 Denton County Homelessness HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS Data Dashboard United Wayof Denton County,Inc. C O A L I T I O N • The Denton County Homelessness Data Total NumberExperiencing ' Dashboard tracks actively homeless In Denton ' PdorIty Populations households in Denton County from month- to-month. Actively Homeless households are households currently seeking housing assistance whose whereabouts are known by Mar 31, 2019 528 56 117 17 Denton County service providers. Feb 28, 2019 504 53 112 17 • In Denton County Veterans, chronically Jan 31, 2019 629 49 128 66 homeless households and households Dec 30, 2018 603 48 126 64 fleeing domestic violence are special Nov 30, 2018 578 48 121 62 populations prioritized for available housing Oct 30, 2018 552 48 118 57 resources. • Chronic homelessness includes individuals experiencing literal homelessness with a disabling condition who have been continuously homeless for a year or more or have had at least four episodes of homelessness in the past three years. • Improved data management is crucial to reducing homelessness. Data cleanup efforts are useful for identifying which households are actively experiencing homeless in our community. Significant decreases in the number of actively homeless households (such as the 27% decrease in March 2019) may be explained by people no longer actively seeking services by self-resolving their homelessness and/or moving out of Denton. 2019 Denton County Ho melessness Data Report Denton County Homelessness HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS Data Dashboard United Wayo" Denton County,Inc. C O A L I T I O N With a lack of available housing in Denton County, HMIS, the Denton County Housing Intervention Need CE system and the HPL tool provide data to help identify as ' overall community housing needs and gaps in housing. Housing Assistance needed by type: • Diversion is a housing intervention used to assist households by helping them identify an immediate 94 alternative housing arrangements, and if necessary, contacting them with services and/or financial assistance needed to return to permanent housing quickly. r I • Rapid Re-Housing (RRH) provides medium to long-term housing assistance (up to 24 months) to move households from homelessness to stable permanent housing. 138 ' • Permanent Supportive Housing (PSH) provides long-term assistance along with intensive wrap around services (i.e. transportation, education, and employment) to chronically homeless households that could not support themselves otherwise. Rapid Re-Housing Permanent Supportive Housing 0 Diversion 2019 Denton County Ho melessness Data Report 7 Denton County Homelessness HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS Data Dashboard United Wayof Denton County,Inc. C O A L I T I O N • The Housing Priority List (HPL) is actively managed to track Inflows and outflows. ' 's that are exited from Denton Caunto HouMng Priority Uzi Balancing data this way helps our housing crises response system better meet the needs of the often fluid — Housed — Moved tolrlactive Perrnarlently Left Service Area ropulations served by homeless and ousing support services. ISO • Outflows occur when households have been permanently housed, moved to 10 0 inactive status due to inactivity greater than 90 days and whose whereabouts y° are unknown by Denton County service _ ° providers, or when households have Jun 2018 Jul 2018 Aug 2018 Sep 2018 Oct 2018 Nov 2018 Dec:01 a Jan 2019 Feb 2019 Mar 2019 permanently left our service area. • Significant increases in outflows in one Outflow Type Fill '• 0 month are often a result of data cleanup, Housed 3 11 14 6 19 2 1 8 1 8 which allows service providers to more Permanently Left accurately and identify households in Area 1 0 0 0 1 1 0 0 8 0 m need of assistance. Moved to inactive 0 0 23 152 7 0 0 0 151 6 2019 Denton County Ho melessness Data Report 8 Denton County Homelessness HOMELESSNESS DFNTON COUNTY LEADERSHIP TEAM HOMELESS Data Dashboard United Wayof Denton County,Inc. C O A L I T I O N E - • The Housing Priority List (HPL) is actively • • - • managed to track inflows and outflows. • Inflows may include new Coordinated Entry — New Assessments — Reassessments Returned from Inactive — Returned from Housing assessments for households entering 80 Denton County's housing crisis response system for the first time, reassessments if h an extended period of time has passed or if something has changed in the household's life, returns from inactive or returns from permanent housing. ?0 • Households return from inactive when they access emergency shelter, housing or supportive services or are identified Jun2018 Jul2018 Aug2018 Sep2018 Oct2018 Nov2018 Dec2018 Jan2019 Feb2019 Mar2019 through street outreach. • Households that have been assessed and ®® � :. � •. � �• . �- . � � •, � - , housed through Denton Countys Coordinated Entry system and return to New Assessments 57 62 46 25 45 31 27 32 27 33 homelessness are tracked as returns from Reassessments 5 1 0 1 1 0 0 1 0 1 m housing. Returned from Inactive 4 5 2 0 0 0 0 0 1 5 Returned from Housing 0 0 0 0 1 0 0 1 0 0 2019 Denton County Homelessness Data Report 9 -DENTO�NC OUNTY- 2019 o � n t n i m eCount HOMELESSNESS DENTON COUNTY LEADERSHIP TEAM HOMELESS United Wayo" Denton County,Inc. C O A L I T I O N The Point-In-Time (PIT) Count happens once a year across the nation, and provides a snapshot of the homeless experience on a single day. A point-in-time count is an unduplicated count on a single night of the people in a community who are experiencing 2019 POINTmiNmTIME COUNT homelessness that includes both sheltered and THURSDAY JANUARY 24TH unsheltered populations. I The PIT Count is dependent on factors like weather and ' the number of volunteers who commit their time to #DENCOCO training for the count and surveying the entirety of the ` county. ONE VOLUNTE A 01F People experiencing homelessness voluntarily provide Sign Up: https://tinyuri.com/DenCoCounfs self-reported information of their current situation. This - ^ , w count gives provides data of the experiences and needs )ENT0K g p p DENTO HOMELESS �•�, of people experiencing homelessness in our community. i.O A L IT I ON The Point-In-Time Count is refined annually to include new or questions are adjusted to gather targeted data to improve programs and services. 2019 Denton County Ho melessness Data Report 10 All data specify percentages unless otherwise indicated. Charts with an asterisk (*) indicate questions to which survey participants may have provided more than one response. TOTAL PERSONS SURVEYED 92.3%\ 23o AGE 17 & Under 18 - 24 2016 2017 2018 2019 25+ GENDER No. Lesbian, 0.5% Answer FFeFmale 1% Gay. 7.2% Bisexual 3% ETHNICITY Male 1116 Heterosexual Hispanic Non-Hispanic LIM,— - A 96% ORIENTATION 4.6% EDUCATION 1.3% RACE i 25.0% � 1.3% Black or African American Indian or Native < 9th grade ■Some high school ■ GED American Alaskan Hawaiian/ High school diploma ■Some college ■College graduate 17.8% Native other Pacific Multiple ■Technical school/job training ■ Master's degree+ Asian 6 0% Islander o 0.0/o 1.1% ° 5.0% 2019 Point-In-Time Count 2019 Denton County Homelessness Data Report 12 All data specify percentages unless otherwise indicated. Charts with an asterisk (*) indicate questions to which survey participants may have provided more than one response. Rented TOP 5 REASONS FOR HOMELESSNESS* 44.0% Staying with Family/Friends * ' 39.3% Unemployment Owned 6.7% , Hotel/Motel (with own funds) 4.7% Unable to pay rent/mortgage Jail 0 3.3% Other 2.1% 1 h Family/personal Illness Ily LIVING SITUATION On Own Physical/mental disabilities BEFORE BECOMING HOMELESS Data not collected in 2018 Evicted Unshelteredpr 51.9% 2019 Sheltered, 65% LAST TIME ACCESSING SURVEY EMERGENCY 28.6% LOCATION SHELTER Data not collected in 2018 12.8% Unsheltered 6.8% 2018 Within the Within the More than a Less than a last 6 months last 3 months year ago week ago 2019 Point-In-Time Count 2019 Denton County Ho melessness Data Report 13 All data specify percentages unless otherwise indicated. Charts with an asterisk (*) indicate questions to which survey participants may have provided more than one response. ° SPECIAL 2016 7/° 31/°° CONDITIONS* VULNERABLE 2017 43% POPULATIONS* 3 5% 2018 28% 39 45% 20% 34 33 2019 32 50% 32 Substance Use Disorder Living with Serious Mental Illness 21 16 20 14 50% 10 SOURCE 38% 7 8 OF 19% 22% 19% INCOME 11% 13% 13% . 2016 2017 2018 2019 Chronic Veterans Unaccompanied Youth (18-24 yrs) 2015 2016 2017 2019 Data indicate frequency of responses. ■ Full Time Employment Part Time Employment Data not collected in 2018 2019 Point-In-Time Count 2019 Denton County Ho melessness Data Report 14 All data specify percentages unless otherwise indicated. Charts with an asterisk (*) indicate questions to which survey participants may have provided more than one response. CONTRIBUTING FACTORS TO HOMELESSNESS PREVIOUS EXPOSURE AS INVOLVEMENT* * A CHILD* Gang Involvement : •. 8.2 ■ Foster Care Household Member in Jail 1 . •. ■ Child Protective Services 40.0% 10.0% •. * Long-term hospitalization Mental Health Condition Drug treatment Substance Abuse Mental health treatment 15.9% Criminal Justice Domestic Violence 20.6% Abuse/Neglect • ' Participants were asked to identify institutions they Participants were asked to identify experiences they have been involved with at any point in their life. were exposed to as a child (0-18 years). 2019 Point-In-Time Count 2019 Denton County Ho melessness Data Report 15 All data specify percentages unless otherwise indicated. Charts with an asterisk (*) indicate questions to which survey participants may have provided more than one response. BARRIERS TO HOUSING* Lack of funds 34.2% Lack of Assistance NW 13.1% No ID 10.2% Other 9.9% Transportation 9.6% Unsure how to access resources 8.6% Criminal History 6.7% History of broken lease 3.5% Discrimination 2.6% Participants were asked to identify factors that have Poor Housing conditions , 1.6% prohibited them from obtaining housing. 2019 Point-In-Time Count 2019 Denton County Ho melessness Data Report 16 2019 Point - In - Time Count Findings • 75 volunteers canvassed the county to survey people experiencing literal homelessness. • The data suggest that the number of people experiencing homelessness is decreasing. Because of certain external factors like those discussed in page 10, there may not be as much as the 24% decrease in homelessness in Denton County identified in the PIT Count alone. • Compared to general population demographic data for Denton County, African Americans are disproportionately affected by homelessness. Atrican Americans account for 8.4% of the general population , while they make up 17.8% of total people surveyed for the 2019 PIT Count. • While males (71%) are disproportionately impacted by homelessness, the roughly two-thirds male to one-thirds female ratio is consistent with previous years. Renter households (44%) and people living on their own (73%) before becoming homeless are at greater risk of experiencing homelessness. • Unemployment (23.8%) and inability to pay rent/mortgage (17.7%) have been the top two reasons for becoming homeless for the past two years. • The majority of respondents indicated they were sleeping unsheltered (65%) but over half indicated they had accessed shelter in the last 7 days (51.9%). *Source: U.S. Census Bureau American FactFincler 2019 Point-In-Time Count 2019 Denton County Ho melessness Data Report 17 2019 Point - In - Time Count Findings • Fewer survey participants reported living with a substance use disorder (20%) this year than in previous years, while more reported living with a serious mental illness (50%). This data is often unreported by individuals engaged in Denton County's Housing Crisis Response System. • Vulnerable populations of chronically homeless, Veteran and unaccompanied youth households all decreased this year. Veterans saw the biggest drop from 21 to 7 identified Veteran households experiencing homelessness. • 2019 is the first year since 2016 that unaccompanied homeless youth (14) have outnumbered Veterans (7). HUD defines unaccompanied youth experiencing homelessness as individuals experiencing literal homelessness ages 18 to 24 years. • Fewer people are working this year than in previous years. Part-time employment income (19%) surpassed full-time employment (13%) for the first time since 2014 for people experiencing homelessness. • Survey participants identified abuse/neglect (17.7%), domestic violence (14.8%), substance abuse (14.3%) and mental health conditions (12.5%) as the top 4 experiences/exposures in the first 18 years of life. • Over one-third of respondents identified a lack of funds (34.2%) as the number one barrier to housing. The remaining top five housing barriers include a lack of assistance/support (13.1%), lack of a state-issued ID (10.2%), transportation (9.6%) and uncertainty of how to access resources (8.6%). • The top three institutions with which respondents reported previous involvement at any point in their life include criminal justice (4U"�o), mental health treatment (20.6%) and drug treatment (b.9%). 2019 Point-In-Time Count 2019 Denton County Homelessness Data Report 18 Student Homelessness HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS United Wayof Denton County,Inc. C O A L I T I O N Homeless Liaisons verify homeless student data and school district administrators report data of students experiencing homelessness to the Texas Education Agency. The below data include individuals 0-24 years of age involved with the public school system. It does not include college or university students in Denton County. Total Enrollment for Denton County School Districts Total Number of Students Experiencing Homelessness in Denton County School Districts Sanger ISD 2,759 Sanger ISD 43 Ponder ISD 1,550 Ponder ISD 36 Pilot Point ISD 1,395 Pilot Point ISD 47 Northwest ISD 24,141 Northwest ISD 61 Little Elm ISD 7,769 Little Elm ISD 42 Lewisville ISD 52,218 Lewisville ISD 672 Lake Dallas ISD 4,031 Lake Dallas ISD 32 Krum ISD 12,049 Krum ISD DATA UNAVAILABLE Denton ISD 30,169 Denton ISD 567 Aubrey ISD 02,442 Aubrey ISD 27 Source: The above information comes from a fall snapshot report published by the Texas Education Agency (TEA) for the 2018-2019 school year. 2019 Denton County Ho melessness Data Report 18 19 Student Homelessness HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS United Wayof Denton County,Inc. C O A L I T I O N Percentage of Students Experiencing Homelessness in Denton County School Districts Sanger ISD 1.56% Ponder ISD 2.32% Pilot Point ISD 3.37% Northwest ISD 0.25% Little Elm ISD 0.54% State agencies speculate that Lewisville ISD 1.29% homelessness among students is Lake Dallas ISD 0.79% underreported and makes up a larger Krum ISD DATA UNAVAILABLE percentage of the total number of Denton ISD 1,88% students enrolled in school districts Aubrey ISD 1 1.11 /o throughout Texas. 0 Source: The above information comes from a fall snapshot report published by the Texas Education Agency (TEA) for the 2018-2019 school year. 2019 Denton County Homelessness Data Report 20 Data - Driven Impact HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS END VETERAN HOMELESSNESS United Way of+Denton County,Inc. C O A L I T 1 0 N IN DENTON COUNTY BY *? n90 In response to data that has identified Veterans who are experiencing homelessness in Denton County, Veterans have been identified as a priority population in Denton County's Housing Crisis Response System. Initially, this data supported a request by the City of Denton in partnership with the Department of Veterans Affairs (VA) for 20 HUD-VASH vouchers. The HUD-VASH Program combines Department of Housing and Urban Development (HUD) Housing Choice Voucher (HCV) rental assistance for homeless veterans and their families with case management and clinical services provided by the Department of Veterans Affairs (VA) at its medical centers and in the community. The Denton County Homelessness Leadership Team adopted the goal to End Veteran Homelessness by 2020 into its strategic plan, and City of Mar 31 ' 2019 528 56 i n fa I I of 2 01 Denton Ma or . or Chris Watts signed on to the national mayor's challenge Feb 28, 2019 504 53 • An end to Veteran homelessness means that the community will have a Jan 31 , 2019 629 49 systematic response in place that ensures homelessness among Veterans is prevented whenever possible or is otherwise a rare, brief, and non- Dec 30, 2018 603 48 recurring experience. Nov 30, 2018 578 U48 • Improvements in Veteran homelessness data and targeted data analyses allow community partners to efficiently allocate and mobilize resources Oct 30, 2018 552 - needed to fill gaps in housing and supportive services. 2019 Denton County Ho melessness Data Report 21 Data - Driven Impact HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS United Wayof Denton County,Inc. C O A L I T I O N • Data are used to identify barriers to housing for families in crisis and develop resources to reduce those barriers. DENTON COUNTY • The Denton County Homeless Coalition developed the HOMELESSNESS Denton County Homelessness Barriers Fund (Barriers BARRIERS FUND 3% 3% 3% Fund) to assist families enrolled In housing and supportive service programs to help overcome barriers to permanent housing. ono • Since its launch in May of 2018, the Barriers Fund has 12% assisted 31 households with an average of $43U per BARRIERS household. FUND • Funding Is used as a prevention and stabilization tool to USES assist with rent and utility payments, provide transportation for mothers fleeing domestic violence who are going back to work, to purchase bus and plane 55% tickets home to be reunited with family, and to cover medical costs that would have otherwise jeopardized a households ability to pay for housing. • Critical Documents Employment &Training Health Care Household 4 Income/ Housing Support Tranportation 2019 Denton County Homelessness Data Report 22 Data - Driven Impact HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS United Wayof Denton County,Inc. C O A L I T I O N One of the Denton County Homelessness Leadership Team's (DCHLT) strategic goals is to increase access to housing by 10%, and that means increasing the number of existing housing units available to individuals and families. Data has identified the different housing needs for those assessed through CE and identified for housing on the HPL. However, finding open doors to house people experiencing homelessness who may have higher barriers is a significant challenge the Doors for Denton County program is addressing. • The Doors for Denton County landlord outreach initiative collaboratively developed by the DCHLT Housing Workgroup. • The cities of Denton and Lewisville, along with a private donor, fund a DOORS Housing Navigator position to test the effectiveness of a process to centralize locating available housing units in support of agencies FOR providing financial assistance to help house families experiencing homelessness. DENTON • The Housing Navigator networks with landlords and advocates for households with barriers to housing like criminal histories or past evictions. COUNTY . The Housing Navigator has successfully recruited 10 landlords to accept as tenants homeless households being assisted in local agency programs since January 2019. 2019 Denton County Ho melessness Data Report 23 Data - Driven Impact HOMELESSNESS DFNTON COUNTY LEADERSHIP TEAM HOMELESS United Wayof Denton County,Inc. C O A L I T I O N • Denton County Homelessness Leadership Team (DCHLT) workgroups continue to collect, analyze and utilize data to improve service provision. • In the Fall of 2018, the DCHLT Shelter Planning Workgroup conducted a study measuring the quality and accessibility of emergency shelters in Denton County. Data from the report were utilized to make recommendations for improving and enhancing emergency shelter programming. • Recommendations to improve the current environment include reducing barriers to entry, increasing access to transportation and improved communication to people accessing shelter resources, providing shelter resources and the community at large • The workgroup continues to explore opportunities and make recommendations for enhanced shelter programming to the DCHLT and other governing/funding entities. Shelter unable to accommodate people living with a disability F 16% EMERGENCY S H E LT E R ACCESSIBILITY Lack of beds 24% Survey respondents were asked to provide Process of bed assignment 20% feedback regarding their experiences or fear of AM. experiencing if accessing shelter. If they had accessed shelter in Denton County, they were Hours of operation incompatible with work hours 21% asked to respond based on their experiences or fears of different scenarios. If they had not Don't qualify for shelter because of entrance criteria 17% accessed shelter, they were asked to identify if any of the provided scenarios made them Difficult to find or organize transportation to the shelter 28% hesitant to seek shelter. Respondents were asked to select as many scenarios as applicable. *Source: DCHLT Shelter Planning Workgroup Fall Summary Report 2019 Denton County Ho melessness Data Report 23 24 Data - Driven Impact HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS United Way of+Denton County,Inc. C O A L I T 1 0 N • Continuous improvement of data management is one of Total Number of Households Permanently Housed through Denton County's Housing Crisis Response System the Denton County Homelessness Leadership Team's (June 2018 — March 2019) strategic goals. Data cleanup efforts are useful in 19 identifying which households are actively experiencing homeless in our community an it allows service providers to efficiently prioritize households for available resources. 14 • Homeless and housing service providers utilize data from 11 the Housing Priority List (HPL) during collaborative Case Conferencing meetings to prioritize households for 8 g housing, share resources, and develop housing plans for people living unhoused. • Data identified during the PIT Count like self-identified 3 6 1 1 reasons for homelessness (such as lack of employment) 2 informs the housing-focused case management provided households, and the wrap-around services they 400 ,,� ,,� ,,� ,,� ,,� ,,� .,Clare connected to in their journey towards housing 1Jp >�� V�� e� o�` oe`' >a� �? 4a stability. As a result of collaborative case-conferencing and prioritization, 73 actively homeless households were housed between June 2018 and March 2019. 2019 Denton County Ho melessness Data Report 25 Data - Driven Impact HOMELESSNESS DENTONCOUNTY LEADERSHIP TEAM HOMELESS United Wayof Denton County,Inc. C O A L I T I O N • The Denton County Homelessness Leadership Team developed the Standards of Excellence, a set of guidelines for service providers working to prevent and end homelessness. • The Standards of Excellence are a set of performance goals and quality standards for outreach and STANDARDS engagement, emergency and temporary housing and supportive housing programs. OF • Concrete, consistent standards are critical to ensuring EXCELLENCE (:) efforts and resources are focused in the most effective ways possible. In a reality where resources are limited, thinking smarter about strategies and investments in the community will bring us closer to achieving our mission of making homelessness rare, brief and nonrecurring in Denton County. 2019 Denton County Homelessness Data Report 26 Next Steps HOMELESSNESS DENTON COUNTY LEADERSHIP TEAM HOMELESS United Way of Denton County,Inc. C O A L I T I O N • The Denton County Homelessness Leadership System Performance Measures Team and the Denton County Homeless y Coalition continue to partner and identify improvement opportunities for Denton 1. Number — Reduce number of people experiencing homelessness County's housing crisis response system. 2. Length —Reduce the length of time households are • The Denton County Homelessness Leadership enrolled in emergency shelter and transitional housing Team has identified seven metrics that will experiencing homelessness. communicate performance of our local housing 3. First Time Homeless — Reduce the number of persons who crisis response system and continue to inform become homeless for the first time innovative solutions to make homelessness rare, 4. Recidivism — Reduce the number of people who return to brief and nonrecurring In our community homelessness after receiving permanent housing • These System Performance Measures will allow 5. Barriers — Increase access to housing through a variety of us to definitively say we are reducing successful housing placement options homelessness and improving outcomes for 6. Income — Increase income of homeless adults being unhoused families in Denton County. served 7. Outreach — Identify vulnerable populations 2019 Denton County Ho melessness Data Report 26 27 CommunityImpact Solving complex problems like homelessness and housing insecurity requires a diverse set of solutions. There are many opportunities for members of the Denton County community to make a difference. DENTON COUNTY —�rvTON couNTY HOMELESSNESS— DENTON COUNTY LEADERSHIP TEAM HOMELESS HOMELESSNESSUnited Way of Denton County, Inc. C O A L I T I O N BARRIERS FUND Follow the Denton County Become a member of the Denton Homelessness Leadership Team County Homeless Coalition www.unitedwaydenton.orci/DCHLT www.endhomelessnessdenton.com Donate to the Denton County Homelessness Barriers Fund www.unitedwaydenton.org/barriers-fund DOORS FOR Are you a landlord or property manager with available units? Email END VETERAN HOMELESSNESS DENTON housingnavigator@unitedwaydenton.org IN DENTON COUNTY BY 2020 COUNTY to become a Doors for Denton County partner. Follow community efforts to end Veteran homelessness https://www.unitedwaydenton.org/end-veteran-homelessness 2019 Denton County Ho melessness Data Report 27 Date: April 26, 2019 Report No. 2019-085 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT Provide expanded information on municipal broadband,including potential next steps if given City Council direction. BACKGROUND This is follow up information to Informal Staff Report No. 2019-19 which was included in the February 1, 2019 Friday Report. In that report, staff identified three Texas cities that provide municipal internet in various forms to their citizens:Mont Belvieu,Greenville,and New Braunfels. Each of these cities give examples of providing the service in different forms, and briefly describe the legal process for providing it(if applicable). This report describes the next steps if the City Council desires to proceed with developing a municipal fiber infrastructure. However, in each of the cases in Texas, there were legal considerations. In the case of Greenville Electric, the City retained outside counsel who provided them a legal argument to raise against internet providers wishing to challenge the municipality's ability to provide this service. In addition, Mont Belvieu received a declaratory ruling from the Chambers County District Court in favor of the City which allowed them to issue public securities to begin installing fiber lines to provide their residents with high-speed internet. Both of those cities are remote population centers and the internet service provider did not wish to challenge because it may have been that there are not enough customers to make it financially feasible to do so. It is important to note that Denton is in a different category because of its size, proximity to the metroplex, and existing fiber infrastructure that has been put in place by current internet providers. So, there could be additional legal and business case challenges presented here that would not be comparable to the other Texas city examples. It is recommended that there be an extensive legal study to be conducted if a consultant is to be engaged for a feasibility study. Nationally,Fort Collins,CO and Chattanooga,TN can serve as examples of the process that a City can go through to install the necessary infrastructure and the offer a full retail internet service. The conditions that these cities faced are similar to Denton's and the cities responded by entering the competitive market to provide these services. Also included in this report is information about Alameda, California who began offering broadband services to residents in the early 2000's. The power and telecom utility could not curtail spending in the broadband division and had to continually transfer monies from the electric division to support operations. After over one hundred million dollars in infrastructure costs, the telecom division was eventually sold to Comcast for $15 million. For reference,the City of Denton is nearly 90 sq.miles, and local internet-only provider advertised prices for Denton are listed below. Note that there are taxes and additional fees including installation and wifi routers not included in this base pricing. 71 Date: April 26, 2019 Report No. 2019-085 Frontier Communications Internet Only(for 76208) Speed Price per month Notes 50/50Mbps $29.99 2-year contract 100/100Mbps $39.99 2-year contract 200/200Mbps $39.99 2-year contract 300/300Mbps $99.99 2-year contract Charter Spectrum Communications Internet Only(for 76208) Speed Price per month Notes 200Mbps $44.99 400Mbps $64.99 940Mbps $104.99 Fort Collins, Colorado (Population 165,000, 55.78 sq. miles)' Fort Collins Connexion is the new community-owned fiber network being constructed in Fort Collins,CO. The city is currently installing fiber in neighborhoods throughout the city,and service is expected to begin between July and December 2019. The city will continue to build out the infrastructure through 2022. Fort Collins started looking into the benefits and needs of a municipal high-speed fiber network in 2010. The initial research was conducted in order for the city to take place in the "Think big with a gig: Our experimental fiber network" competition that was held by Google. After Kansas City prevailed in that competition, Fort Collins and Colorado State University, which is located within the city, partnered to explore the benefits of making the University and city a future-proof "Connected City." Their research shows that over the next 30 to 50 years fiber is expected to be the required infrastructure. Once the fiber is in place, it is easily adaptable to handle greater speeds in the future as needs continue to evolve. The city then conducted a series of public meetings to gauge community support and simultaneously clear legislative hurdles, including voting to overturn Senate Bill 05-152 which prohibited the city from providing public broadband. In-house staff then created a high-level business plan to give a comprehensive list of data, assumptions, goals, and challenges that they were working from to create a municipal retail fiber- to-the-premise (FTTP) that would provide broadband access to the community. In summary, Fort Collins proposed that it would: 1 The information provided about Fort Collins, CO is a summary of the City of Fort Collins Municipal Retail Fiber-to- the-premise(FTTP) Broadband Business Plan,Version III,August 31, 2017 72 Date: April 26, 2019 Report No. 2019-085 • Design a fiber grid network to ensure infrastructure is available on a community-wide basis. • Borrow between $130 and $150 million to fund the network construction and systems implementation to all businesses and residences. • Manage construction of the fiber network build. • Design and install fiber drops (connections) to each premise when a customer orders service. • Lease dark fiber as requested by businesses. Dark fiber is unused optical fiber that has been installed. This term usually refers to the potential network capacity. • Develop sales and marketing programs to effectively compete with other local providers. • Develop appropriate customer service and network maintenance staffing models. • Competitive pricing. During this time, Fort Collins held discussions with each of the major incumbents, namely Comcast and Century Link. Each of these companies expressed their strategic commitments and plans to upgrade their systems over time, however they could not offer any specifics or promises. Beginning in 2016, staff conducted extensive community engagement to determine citizen preference among four options: 1. Do nothing—Rely on incumbents to upgrade their systems and provide improved speeds and reliability. 2. 3rd party partnership—Develop a partnership with an existing internet service provider that leverages their expertise and experience combined with the City's brand and reputation. 3. Wholesale model—The city builds out a fiber network and attracts other service providers to market and operate the system. 4. Retail model—the city enters the business of building out,operating,and providing internet and other services across a city-owned fiber network. The results of face-to-face and online surveys showed that the community was overwhelmingly supportive of the retail model, and so Fort Collins engaged with a consultant to provide a case study analysis of the various business models communities have used.2 In summary,the city felt that"Do nothing"did not meet their strategic goals, and the 3rd party and wholesale model would require the city to make a significant investment in building a network while the success of the investment would be dependent on an external service provider. Another consultant, Uptown Services3, was hired to support a feasibility evaluation of both retail and wholesale models. The consultant conducted market surveys, evaluated and estimated Z This analysis is provided as Attachment 1 in the Broadband Business Plan. 3 City of Denton staff held a conference call on March 29,2019 with Uptown Services to discuss municipal broadband models and to gather general information. 73 Date: April 26, 2019 Report No. 2019-085 construction costs, estimated market take rates, and developed a financial model for a full build- out of a fiber network in Fort Collins. Surveys of Fort Collins residents that were conducted by Uptown Services revealed that: • The two incumbents have the vast majority of market share. • Satisfaction for internet service benchmarks was low. • Top residential market needs are: lower prices, increased internet speed, and improved reliability. • Small- to medium-size business market needs are: lower prices and carrier-grade reliability. • Residential market purchase intent is very high. • The project appeal and purchase intent is strongest among younger households. The report assumes that the city builds a fiber network across the entire city limits, operates the network,provides internet and possibly offers other services to subscribers; and takes into account marketing, customer acquisition, repair, maintenance to the network, customer service representatives inside of call centers, and administrative and management oversight functions that will be needed to be created and managed by the City. All of these aspects are needed to provide a successful retail model. The report indicated that in order to achieve all of this,Fort Collins will need to issue bonds in the range of$130 to $150 million to support the construction and infrastructure needed to provide these services. The table below provides a breakdown of these costs: Capital Requirements Amount Network Construction $30M Bond Issuance Fees, Capitalized interest, Financing $13M Contract Installation $7M Facility and Vehicles $6M Fiber Drop, Powering, ONTs $6M Fixed Equipment $5M Engineering, Design, Inspection $4M Engineering, Design, Inspection $4M Back Office Systems and Capital $1M Subtotal $122M Working Capital $10M Contingency $18M Total $150M 74 Date: April 26, 2019 Report No. 2019-085 "Critical success factors within the financial model include: 1) cost of network build, 2) take rate (subscribers) of the services from Fort Collins premises and 3) price for service. Critical operational success factors include: 1) successfully operating within a competitive environment vs. a traditional monopolistic utility environment, 2) gaining expertise and experience within a fast-changing technology business and 3) establishing appropriate governance and oversight structures that allow the broadband business to operate in a competitive market." The report also estimates staffing needs to provide this retail internet service. In year one, there is an anticipated 10.5 FTE's with a majority of the residential hookups being performed by contractors, and that number increases to 38 FTE's in Year 5 when the City picks up the installations and network maintenance. The chart below illustrates the consultants staffing estimates, as provided in the Broadband Business Plan: PositionBase r General Manager (GM) $135.000 1 1 1 1 t Data Technician $105.000 1 2 2 2 2 Commercial Account Representative $80.000 1 2 2 2 2 Sales Engineer $80.000 1 1 1 1 1 Field Operations Supervisor $80.000 1 1 1 Marketing Coordinator $75.000 0 5 1 1 1 1 MDU Account Manager $75.000 1 2 2 2 2 Contingency $70.000 5 5 5 5 5 Maintenance Technicians $65.000 1 2 2 Technical Service Representatives (TSR) $60.000 4 4 5 6 Service Technicians $60.000 1 3 4 4 Installation Technicians $55.000 3 7 6 5 Customer Service Representatives (CSR) $50.000 4 4 5 6 F: 1 It is important to note that, like Denton, Fort Collins already had some Customer Service Representatives through their other utilities customer service operations. The totals above are in addition to their current staffing levels. In 2016,Uptown Services originally estimated a 38.8 percent subscriber rate for residential and 45 percent for small business. Since that time, a local private competitor began providing a 1Gbps service, and the City decided to resurvey residents and businesses to get new estimates. Based on the survey responses, Uptown Services estimated the City's retail model take rate to be 28.2 percent. This estimate is comparable to similar municipal benchmarks at the 5-year milestone. Five 75 Date: April 26, 2019 Report No. 2019-085 years signifies the completion of the construction period. Extensive cost and revenue projections can be found on pages 54-62 of the Broadband Business Plan. Finally, the City of Fort Collins provides a Broadband Timeline that shows important milestones and achievements at a glance. The City expects to complete its buildout in 2022. Fort Collins Connexion Speed Price per month TBD Pricing has not been established Competitor: CenturyLink Price per month 1 OMbps $45.00 8OMbps $55.00 10OMbps $65.00 1,000Mbps $85.00 Competitor: xfinity Price per month 60Mbps $29.99 150Mbps $44.99 250Mbps $59.99 40OMbps $74.99 1,000Mbps $89.99 2,000Mbps $299.95 Chattanooga, Tennessee (180,000 population, 144 sq. miles) Another city that may be comparable in size and scope to Denton is Chattanooga, TN, who launched their residential municipal broadband services in 2009. This service is offered through the Chattanooga Electric Power Board(EPB), the region's municipally-owned electric utility. Groundwork for the broadband service began in the late 1990s when EPB began investing fiber optics.First in April 1996,EPB began using fiber optic cables to construct an"advanced intelligent distribution system" for the electric grid. And in 1999, EPB received approval to enter the telecommunication business.At this time,they began to assemble a staff and technical components to develop a fiber-optics-based network that would provide high-speed data, local business telephone and other telecommunications services. Telecommunications service for local businesses began in 2000. The public approval process was completed in July 2002, allowing EPB to provide internet services, and in 2003 the utility began offering all-fiber high-speed internet service to business customers at speeds up to 300 times faster than other local providers were able to offer at the time. 76 Date: April 26, 2019 Report No. 2019-085 In August 2007, EPB's Board of Directors announced approval of a Fiber to the Home initiative. This initiative was designed to generate new jobs, improve services to electric customers, and provide high-speed internet service to every customer in its service area. Following this announcement (and one week prior to the vote going to the Chattanooga City Council), the state's cable industry group, Tennessee Cable Telecommunications Association (TCTA) and Comcast,began filing court claims in an attempt to stop the network construction. Even with these lawsuits, EPB began developing its financing plan for the network, and the Chattanooga City Council unanimously approved this plan the following month. The original financing plans called for two bonds to be issued, and up to another$60 million contribution from EPB's Electric division to finance the Fiber Optics division startup costs. The table below provides a breakdown of these costs: Capital Requirements Amount Network construction $162M Electrical equipment such as transformers $39M Interest payments (first three years) $26M Financing charges Remainder The bonds were issued in 2008 despite ongoing court cases.By this time,EPB was working toward two goals with the bonds: 1) Build a smart grid for the electric system, and 2) use that robust system offer a residential "triple play" service which would offer voice, TV services, and high- speed internet. At the time that the bonds were issued, EPB planned to move forward with the smart grid regardless of whether EPB began providing triple-play services. In April 2007, the court dismissed the TCTA lawsuit against the municipal utility. This dismissal was followed by another lawsuit filed by Comcast in a different court but using the same basic logic as the TCTA case. This case was thrown out in July 2008. In September 2009, Chattanooga announced that it was officially starting to offer its triple-play services, which would be available to approximately 17,000 households at the launch. In October an additional 10,000 households were able to subscribe. Shortly after, EPB received a $111 million grant from the Department of Energy. This helped the rollout to happen much faster than originally anticipated and the utility completed its scheduled 10-year deployment plan in less than three years. 77 Date: April 26, 2019 Report No. 2019-085 As of October 2018,EPB Fiber Optics exceeded 100,000 residential and business customers across its 9,000-mile fiber optics network. The company claims the following benefits of having a municipally owned and operated fiber optics network and smart grid4: • Power Outage Reduction: The Smart Grid has reduced the incidence and duration of power outages by more than 285 million customer minutes. This is the result of reducing the incidence and duration of power outages by more than 50%. For a market the size of EPB's service area, this is equivalent to saving customers more than $50 million per year by helping them avoid lost productivity, spoiled food, and other negative impacts. • Keeping electric rates lower: Each year, EPB Fiber Optics pays EPB Electric tens of millions of dollars for the use of the electric system's fiber optics network and shared costs. These payments keep electric rates significantly lower for every EPB Electric customer whether they subscribe to fiber optics services or not. • Providing Millions of dollars for Local Schools and Local Government Services: EPB is by far the largest contributor to local schools and local government services with annual payments that have more than doubled since deploying the smart grid. EPB's annual payments to Hamilton County, the City of Chattanooga, and other local governments now total $20.9 million annually. Since deploying the fiber optics network, EPB has paid more than $172 million for local schools and government services. • Serving as a catalyst for Job Creation: Prior to the deployment of Chattanooga's fiber optics network, the community was not considered a hotspot for start-up activity. Since then, Chattanooga's Gig Network along with successful efforts to attract investment for start-ups and entrepreneurial support from organizations like The Enterprise Center, Co.Lab, and the Hamilton County Business INCubator have combined to create a blossoming entrepreneurial environment where dozens of new start-ups are rapidly creating new jobs. The company offers a variety of speed and pricing plans to residential customers. In February 2019, EPB upgraded its 100Mbps plan to 300Mbps at no cost to their customer. The table below shows current costs for internet service only. Prices may vary when bundled with either voice or TV service. Chattanooga EPB Speed Price per month 300Mbps $57.99 1,000Mbps $67.99 10,000Mbps $299.00 Competitor: AT&T Fiber Price per month 100Mbps $40.00 300Mbps $60.00 1,000Mbps $80.00 a EPB Fiber Optics Reaches Milestone of Service 100,000+Customers. https://epb.com/ 78 Date: April 26, 2019 Report No. 2019-085 Competitor: CenturyLink Price per month 80Mbps $55.00 10OMbps $65.00 1,000Mbps $85.00 Competitor: Spectrum Price per month 1 OOMbps $44.99 Alameda, CA (Population 79,000, 23.1 sq. miles) An example of the potential risks involved with providing municipal broadband service can be found in Alameda, CA. When the State of California deregulated electricity in the mid-1990's, Alameda Municipal Power began looking into the telecommunications access in order to diversify their products. The municipal utility proposed expanding into cable and internet access and established its telecommunications division in 1998. The original estimate for construction costs to lay fiber-optic cable and build the system was $25 million, but ended up costing nearly three-times that amount when the construction was completed.5 As construction and operating costs continued to rise beyond the original projects,the Alameda City Council continued to borrow money and refinance existing debt. By December 2003, there was roughly a total of$40 million in bond indebtedness involved with the telecom operation.' Additionally, the electric division transferred a total of $43 million to support the division. The telecom division was originally anticipated to bring in revenue by 2007, however it was continuing to operate in deficit at that time. The City hired a consultant to evaluate the operation, and it was estimated that it would be an addition seven years before that happened. It was at this time that the system faced increased competition from Comcast, and in June 2008 Alameda Power concluded that there was no alternative to selling the system which Comcast purchased in November 2008 for $15 million.' At the time of the sale, the telecom service had approximately 15,000 subscribers. Burlington,VT (Population 42,239, 15.48 sq. miles)$ Burlington Telecom(BT) is another tale about the potential pitfalls of a municipality entering the telecom (fiber) industry. Dissatisfied with poor customer relations and products of the private providers in the community, the Burlington Electric Department (a municipally owned company) 5SFGate:Alameda ready to pull out of telecom business(March 2008) https://www.sfgate.com/bayarea/article/Ala meda-ready-to-pu I I-out-of-telecom-business-3290322.php 6 East Bay Express:Alameda's Utility in a World of Hurt(November 2006) https://www.eastbavexpress.com/oakla nd/a la medas-uti I ity-i n-a-world-of-hurt/Content?oid=1082187 Metnews.com: City Held Not Liable to Investors in its Failed Telecom Venture (September 2013) http://www.metnews.com/articles/2013/alamedaO92013.htm 'This information is summarized from Learning from Burlington Telecom:Some Lessons for Community Networks. Christopher Mitchell,August 2011. https:Hmuninetworks.org/sites/www.muninetworks.org/files/bt-lessons- learned.pdf 79 Date: April 26, 2019 Report No. 2019-085 entered into a public-private partnership that was ended in 2001 because the private partner did not fulfill their obligations. The City then contracted with a consultant to build BT, and create a city-owned fiber-to-the-home network. By mid-2003, BT had replaced the leased broadband and voice lines for the schools and city departments with city-owned fiber lines in order to decreasethe City's telecom expenses. This network was financed with a municipal capital lease for $2.6 million. Following that, the City began expanding its network to residents and businesses in 2005 by financing another$20 million to fund the infrastructure. In August of 2007, the City borrowed another $33.5 million to continue expanding the infrastructure and to pay off previous debts. At this time, BT was also looking into expanding regionally beyond City Limits to provide the service. In September, 2007, BT announced that the company was "operationally cash flow positive" meaning that the revenues were more than the operational expenses, however the revenues were still not enough to cover debt service or capital costs. During this period, BT was adding 40 to 50 subscribers per week on average. That subscriber rate declined after the summer 2008. This is when the City investigated financing another round of debt, which would bring the total amount of debt to $45 million, an amount considerably more than what the original estimates were for the network costs. Before a deal on this was finalized, the economy began to have trouble and capital markets froze. BT continued to pay for the expansion using cash on hand which violated terms of the financing and also caused financial problems. In October 2009, BT's problems became public. In addition to the financed debt,the City had an additional $17 million in debt from the City's cash pool. The total of these two totaled over$50 million in debt. After other financing schemes failed, BT ceased making payments to the banks in early 2010. When Burlington failed to appropriate funds for the lease in FY 2011, the lease terminated. This was followed by a number of lawsuits from lenders attempting to recover their expenses. A full detailed report of the Burlington Telecom situation can be found here. DISCUSSION The motivations for implementing a municipal fiber or broadband utility vary from city to city, though the following broad goals are most common: 1. Provide services where large service gaps currently exist; 2. Increase responsiveness and reliability in broadband operations; 3. Provide for relatively low and stable monthly rates; and 4. Increase economic development competitiveness. In staff s research it became clear that most cities take widely divergent paths,based on the unique factors to those municipalities,to implement a municipal broadband utility and achieve their goals. Staff met with Uptown Services, LLC, a telecommunications consultant that assisted the City of Fort Collins, CO with the staging and implementation of its broadband utility, how the process of creating a municipal broadband utility. 80 Date: April 26, 2019 Report No. 2019-085 Prior to moving far forward with the funding and implementation of a utility,most cities performed a feasibility study as a first step in the process. The study will assist the City in understanding the unique factors of the community and determining whether a municipally owned broadband utility is economically feasible. Feasibility StuX If direction is given to City of Denton Staff to seriously explore the creation of a broadband utility, staff would likely seek to engage a consultant to assist with an initial feasibility study. The feasibility study would describe and evaluate the logistical and economic viability of the broadband utility by engaging in the following activities: Demand Assessment: Includes economic and market research analysis to determine whether there is sufficient demand and likely customer base for a municipal utility. This is critical in circumstances where the city would not be the sole provider of the service. Legal Considerations The legal landscape relating to the ability of a public entity providing a broadband service is not fully established in the State of Texas and this portion of the study would point to any future legal concerns or points of liability. Capital Cost Assessment The study would provide a preliminary estimate as to the initial capital cost of implementing a broadband utility. Cities with a municipal electric utility may be able to realize efficiencies by using existing electric infrastructure to help convey broadband cables or fiber(unless bond covenants restrict non-electric infrastructure). Design Concept This portion of the study would provide a preliminary system design that would be used as a basis for future financial forecasts and business planning efforts. The feasibility study is designed to answer whether a municipal utility can be successful; both in achieving the goals of the city and as a self-supporting enterprise. The feasibility study process has a duration of approximately four months at a cost of$50,000 to $80,000. Secondary Studies and Subsequent Steps Should direction be given to continue planning, staff would again engage one or more consultants to assist with more detailed planning, including revenue forecasting, a technology strategy, a staffing plan, and a comprehensive business strategy that is designed to provide a pathway to the deployment and operation of the utility. After the conclusion of the detailed planning phase, there should be sufficient information available to seek financing to fund the initial deployment of the capital assets associated with the utility and to fund the initial operations. Since the broadband utility is an enterprise,the city would 81 Date: April 26, 2019 Report No. 2019-085 have the option to issue revenue bonds that are paid with the future earnings of the utility. General obligation bonds are also an option. The financing phase may last from 6 to 12 months. Subsequent phases include the implementation of the utility including constructing the infrastructure components, hiring staff, and laying the groundwork for the day to day operations. The implementation phase would likely last for 18 months once financing is secured. Once the infrastructure and operational components are in place, the utility will begin making connections to private properties and initiate full-fledged operations. The entire process from initial feasibility study to the start of operations has a duration of roughly 2.5 to 3 years. Other Implementation Factors It is important to note that in comparison cities, Universities have played a partnership role in this process, primarily through joint funding. The motivation on the part of universities is to utilize the increased internet speed and capacity that a municipal broadband utility can provide to enhance interest from prospective students, researchers, and sources of grant funding. Additionally,as an electric utility provider,the City of Denton has existing fiber infrastructure that connects various facilities across the city. This fiber could be utilized as the foundation of a broadband network and reduce the amount of new fiber line that must be deployed to connect customers to the system. It should be noted that the technical specifications and capacities of our current fiber lines would need to be evaluated in the feasibility study to determine how these existing lines could be incorporated into a broadband network, if at all. Initial Legal Considerations Under state statute, cities are unable to serve as a "telecommunications service provider". While Federal Communications Commission(FCC)has modified its definition of a telecommunications service multiple times, it currently does not classify a broadband-only service as a telecommunications service. While creating a municipal broadband utility is legal in Texas, the fact that the FCC has changed the definition for broadband twice within a few years raises concerns about possible additional changes, particularly since the FCC definition of telecommunications will supersede any state or local definition. Additionally,there will continue to exist a possibility that the State of Texas would adopt a statute restricting or eliminating the ability of a home rule municipality, such as Denton, from creating a broadband utility. STAFF CONTACT: Stuart Birdseye Assistant to the City Manager (940) 349-8009 stuart.birdseye@ciiyofdenton.com Ryan Adams Deputy Director of Public Affairs/PIO (940) 349-8565 82 Date: April 26, 2019 Report No. 2019-085 cyan.adamskcityofdenton.com 83 Date: April 26, 2019 Report No. 2019-086 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Provide information about particulate matter(PM)monitoring results for gas wells Payne #1 and #2. EXECUTIVE SUMMARY: During the April 16 Council public hearing for the Windsor Drive Apartments specific use permit (518-0008i) the monitoring results for particulate matter 10 microns and 2.5 microns (PMio and PM2.5) for gas wells Payne#1 and#2 obtained on July 20, 2018 were brought up by Mr. Ed Soph as evidence of PM emissions generated by the nearby gas wells that, in his opinion, would affect future residents of the proposed development. City staff have researched the PM monitoring history upwind and downwind for those two wells as well as the regional conditions for PM in the air during July 2018. The memo from Modern Geoscience explaining the monitoring results and the context in which those results should be interpreted that was emailed to the Council last Monday contained a typo on the graphic displayed on page 2. A corrected memo is attached. BACKGROUND: Denton gas well monitoring program is designed with the goal of obtaining accurate, representative, and defensible monitoring data of the gas wells activity in the city, and it gives monitoring priority to those well sites closer to protected(or sensitive) land uses. "High"priority wells are those that are less than 300 feet from sensitive uses, "Moderate"priority sites are those that are greater than 300 to 1000 feet, and"Low"priority are those that are greater than 1,000 feet. Well sites Payne#1 and#2 are classified as High priority and are monitored twice every year by Modern Geoscience contractor and twice by the city gas well inspector. Air quality parameters are measured at the fenceline boundary of the well sites, upwind(ambient air coming into the well site) and downwind(ambient air leaving the site)with the idea that differences between the monitoring readings would indicate potential pollutant contributions by the well sites. Standard monitoring and sampling protocols supported by TCEQ, EPA, and the gas well industry are used. The attached memo from Modern Geoscience provides some general information of what PM is and how is measured, the monitoring history of well sites Payne #1 and#2, the most recent results for the April 2019 inspections, and clarifications for Mr. Soph statements. Please let me know if I can provide any additional information. CONCLUSION: This IRS has been provided for informational purposes. ATTACHMENT(S): April 18, 2019 Modern Geoscience Memorandum 84 Date: April 26, 2019 Report No. 2019-086 STAFF CONTACT: Deborah Viera Assistant Director of Environmental Services 940.349.7162 Deborah.Vierakcityofdenton.com 85 . . V MODERN GEOSCIENCES TRUSTED ENVIRONMENTAL ADVISORS DATE April 18, 2019 PROJECT 19003 ATTN Ms. Deborah Viera,AICP, CFM Assistant Director Environmental Services City of Denton 901A Texas Street Denton,Texas SUBJECT Technical Memorandum—Clarification Concerning Particulate Matter Data Padsite Nos. 13 and 14 (Payne 1 and 2 Padsites) Denton, Denton County,Texas Dear Ms. Viera: Modern Geosciences, LLC(Modern) is pleased to provide this Technical Memorandum to the City of Denton (City) providing responses to concerns expressed during the April 16, 2019 City Council meeting and consideration of a Specific Use Permit (SUP)for a mixed-use development near the above-referenced padsites. Since the concerns centered on a discussion of particulate matter, Modern has included a brief discussion of particulate matter prior to providing responses to the specific concerns raised. BACKGROUND ON PARTICULATE MATTER Particulate Matter (PM) can come in many sizes and shapes and can be made up of hundreds of different chemicals/minerals. Some are emitted directly from a source, such as construction sites, unpaved roads, fields, smokestacks or fires; however, most particles form in the atmosphere as a result of complex reactions of chemicals such as sulfur dioxide and nitrogen oxides, which are common pollutants emitted from power plants, industrial businesses and automobiles. PM will contain microscopic solids and/or liquid droplets that are so small that they can be inhaled and potentially cause health problems. According to the United States Environmental Protection Agency (EPA), particles less than 10 micrometers (microns) in diameter (PM1o) pose the greatest risk. Fine particles smaller than 2.5 microns (PM2.5) are of particular concern as this fraction can travel far distances and remain in the air for days or weeks and are more readily absorbed into the body. Additionally, PM2.5 is the most common cause of reduced visibility (haze) in urban areas. A size comparison of PM particles is provided below. PROJECT 19003 1 APRIL 18,2019 1 PAGE 1 www.MODERNGEOSCIENCES.com 86 � V MODERN GEOSCIENCES TRUSTED ENVIRONMENTAL ADVISORS C PM 2.5 HUMAN HAIR Combustion particles, organic compounds, metals, etc. 50-70 µm <2.5 µm (microns)in diameter ' (microns)in diameter (40 PM10 Dust, pollen, mold, etc. <10 µm (microns)in diameter I 90 µm (microns)in diameter FINE BEACH SAND Particulate Matter Size Reference(EPA 2014) RESPONSE TO COMMENTS The discussion of concerns during the recent council meeting included the use of data collected by Modern as part of our ongoing padsite inspection program in support of the City. Specific comments noted in the meeting by a resident and direct responses to each are included below for informational and clarification purposes. ■ Comment No. 1: The resident presented to council a "total" Particulate Matter (PM) result of 157 µg/m3 using data from two of Modern's July 2018 Padsite Inspection reports for Padsite Nos. 13 and 14 (Payne Nos. 1 and 2). Response:This approach is incorrect in two different ways. The first is that adding two readings from two different sites would be equivalent to taking the temperature at two different properties and adding them. For example, it may be 80°F at my home and 88'F at my office, but the combined temperatures of 168°F does not represent an expected temperature at either location. The second misunderstanding is that PMlo can be added to PM2.5. In this case, PMlo is by definition already inclusive of PM2.5 since this measurement is a summation of ALL particulate 10 microns or less. PROJECT 19003 1 APRIL 18,2019 1 PAGE 2 www.MODERNGEOSCIENCES.com 87 A WE . . MODERN GEOSCIENCES TRUSTED ENVIRONMENTAL ADVISORS ■ Comment No.2:The resident presented to council a World Health Organization(WHO)24-Hour Mean comparison for PM2.5 and PM10 of 25 µg/m3 and 50 µg/m3. Response: While the initial screening employed by Modern during our inspections is the observation of any significant increase above an expected background level or upwind sample,there is a National Ambient Air Quality Standard (NAAQS) for PM2.5(35 µg/m3) and PM10 (150 µg/m3) established by the EPA utilized for our reporting effort. These criteria are presented in our reports with a description of how the NAAQS is applied and how Modern utilizes PM as an indicator for other potential concerns. As our data represents a short 10 to 20-minute snapshot in time, it is important to also note that much more extensive monitoring is required to directly compare against a 24-hour mean.This is also further described in Modern's reports. While the resident is correct to note the individual PM2.5 and PM10 results observed were slightly elevated from typical ambient levels during the July 2018 monitoring,to attach the generation of the PM to the padsites in question is not supported by the data since the background levels across the entire region were elevated (discussion below)and the upwind and downwind monitoring(discussion below) performed by Modern are nearly identical. ■ Comment No.3 The resident continued, noting "these are only two wells out of the 315 located within the city limits. What are the cumulative effects of the particulate matter emissions of all those other wells on our air and on our health?How will the particulate matter from Payne Well No. 1 and 2 affect the health of the residents living in the proposed apartments?" Response: Modern agrees with the resident's concern for how PM can affect the health of our community. To the resident's point,this is why this parameter is one of many we evaluate during our padsite inspections. However, in this case,we need to dive a little deeper into the data to understand why the PM results in question are background in nature and not related to padsite operations at the time of our inspection. Evaluating Upwind and Downwind:As part of the City's inspection program, Modern always includes an evaluation of both upwind (conditions coming to a site) and downwind (conditions leaving a site) to aid our understanding of potential contribution from a given padsite. Below are the up and downwind summaries for both padsites from the event referenced. PADSITE NO. 13 (PAYNE NO. 2): FROM MODERN'S JULY 2018 PADSITE INSPECTION REPORT Fenceline Screening Criteria: Yes No N/A Upwind Observations: Downwind Observations: PID > 100 ppbv(0.1 ppmv)? ❑ ® ❑ <1 ppbv <1 ppbv Radiation >20 µR/hr? ❑ ® ❑ <15 µR/hr <15 µR/hr H2S >80 ppbv(0.08 ppmv)? ❑ ® ❑ <5 ppbv <5 ppbv Methane > 500 ppmv? ❑ ® ❑ <5 ppmv <5 ppmv PM2.5>35 µg/m3? ❑ ® ❑ 23.27 µg/m3 22.81 µg/m3 PM10> 150 µg/m3? ❑ ® ❑ 63.61 µg/m3 64.45 µg/m3 PROJECT 19003 I APRIL 18,2019 1 PAGE 3 www.MODERNGEOSCIENCES.com 88 MODERN GEOSCIENCES TRUSTED ENVIRONMENTAL ADVISORS The differences between upwind and downwind conditions for PM2.5 and PM10 are -2% and 1.3%, respectively and not suggestive of significant contribution from the padsite during the time of our inspection. PADSITE NO. 14 (PAYNE NO. 1): FROM MODERN'S JULY 2018 PADSITE INSPECTION REPORT Fenceline Screening Criteria: Yes No N/A Upwind Observations: Downwind Observations: PID > 100 ppbv(0.1 ppmv)? ❑ ® ❑ <1 ppbv <1 ppbv Radiation >20 µR/hr? ❑ ® ❑ <15 µR/hr <15 µR/hr H2S >80 ppbv(0.08 ppmv)? ❑ ® ❑ <5 ppbv <5 ppbv Methane >500 ppmv? ❑ ® ❑ <5 ppmv <5 ppmv PM2.5>35 µg/m3? El ® ❑ 21.17 µg/m3 21.56 µg/m3 PMlo> 150 µg/m3? ❑ ® ❑ 47.47 µg/m3 47.77 µg/m3 The differences between upwind and downwind conditions for PM2.5 and PM10 are 1.8%and 0.6%, respectively and not suggestive of significant contribution from the padsite during the time of our inspection. Understanding Background Conditions: Anytime you are evaluating air quality data, it is important to understand the ambient conditions expected for a given area. In this case, there is a regional reference that can be utilized in the Texas Commission on Environmental Quality (TCEQ) Continuous Ambient Monitoring Station (CAMS) No.56, located at the Denton Airport approximately two(2) miles southwest of the padsites in question. While CAMS No. 56 does not collect PMlo data, it does collect hourly PM2.5 data. During the month of July in 2018, PM2.5 ranged up to an hourly average of 39.1 µg/m3. Unfortunately, the TCEQ's data set does not include July 20t" specifically, but a look at the available data sets confirm this part of the year encountered several days where elevated PM appears to have been occurring due to conditions unrelated to the padsite. An additional reference that could be utilized is CAMS No. 60 at Dallas/Hinton which is roughly 34 miles southeast of the padsites in question and also collects hourly PM2.5 data. It should be noted this CAMS is within a city that does not have oil or gas wells. CAMS No. 60 encountered a maximum PM2.5 of 50.4 µg/m3 in July 2018 and on July 20, 2018 had a maximum of 34.4 µg/m3 and 24-hour average of 18.5 µg/m3. Based on the available background data,the observed PM data appears consistent with a regional range of values seen across Denton and Dallas in July 2018. Continued Inspection: As noted within our padsite inspection reports, we understand our data represents only the period of time we are given access to the padsites. However, Denton has incorporated different inspection requirements within its program based on the padsite's proximity to sensitive receptors like the nearby residential area. In this case, Modern's inspection of Padsite No. 14 (Payne No. 1) in 2017 led to its priority being elevated from Moderate to High which brings with it additional fenceline monitoring parameters and a higher frequency of inspection (twice annually). One way to address the concerns raised by the resident is to continue a risk-based PROJECT 19003 1 APRIL 18,2019 I PAGE 4 www.MODERNGEOSCIENCES.com 89 MODERN GEOSCIENCES TRUSTED ENVIRONMENTAL ADVISORS inspection program that ensures the City receives the necessary data needed to make informed decisions. As a result, on the continued inspection program, Modern can add some additional information concerning PM monitoring results at these padsites from other events. Below are the fenceline data from Modern's first 2018 inspection event and from our forthcoming April 2019 reports for reference. PADSITE nin 12 IDAVNF nir), 2): FROM MODERN'S GFRRi IORY 2018 PADSITE InicDPrT1nni REPORT Fenceline Screening Criteria: Yes No N/A Upwind Observations: Downwind Observations: PID> 100 ppbv(0.1 ppmv)? ❑ ® I ❑ <1 ppbv <1 ppbv Radiation >20 µR/hr? ❑ ® ❑ <15 µR/hr <15 µR/hr HzS>80 ppbv(0.08 ppmv)? ❑ ❑ ❑ <5 ppbv <5 ppbv Methane >500 ppmv? El ❑ <5 ppmv <5 ppmv PM2.5>35 µg/m3? El ❑ 3.22 µg/m3 3.57 µg/m3 PMlo> 150 µg/m3? ❑ ❑ ❑ 13.7 µg/m3 16.5 µg/m3 PADSITE NO. 13 (PAYNE NO. 2): FROM MODERN'S FORTHCOMING APRIL 2019 PADSITE INSPECTION REPORT Fenceline Screening Criteria: Yes No N/A Upwind Observations: Downwind Observations: PID > 100 ppbv(0.1 ppmv)? ❑ ® ❑ <1 ppbv <1 ppbv Radiation >20 µR/hr? ❑ ❑ ❑ <15 µR/hr <15 µR/hr HzS >80 ppbv(0.08 ppmv)? ❑ ❑ ❑ <5 ppbv <5 ppbv Methane >500 ppmv? ❑ ® ❑ <5 ppmv <5 ppmv PM2.5 >35 µg/m3? ❑ ® ❑ 6.51 µg/m3 6.54 µg/m3 PM10> 150 µg/m3? ❑ ® ❑ 21.31 µg/m3 19.54 µg/m3 PADSITE NO. 14 (PAYNE NO. 1): FROM MODERN'S FEBRUARY 2018 PADSITE INSPECTION REPORT Fenceline Screening Criteria: Yes No N/A Upwind Observations: Downwind Observations: PID > 100 ppbv(0.1 ppmv)? ❑ ® ❑ <1 ppbv <1 ppbv Radiation >20 µR/hr? ❑ ® ❑ <15 µR/hr <15 µR/hr 1-12S>80 ppbv(0.08 ppmv)? ❑ ® ❑ <5 ppbv <5 ppbv Methane >500 ppmv? ❑ ® ❑ <5 ppmv <5 ppmv As a Moderate padsite, PM was not initially evaluated. PADSITE NO. 14 (PAYNE NO. 1): FROM MODERN'S FORTHCOMING APRIL 2019 PADSITE INSPECTION REPORT Fenceline Screening Criteria: Yes No N/A Upwind Observations: Downwind Observations: PID > 100 ppbv(0.1 ppmv)? ❑ ® ❑ <1 ppbv <1 ppbv Radiation >20 µR/hr? ❑ ® ❑ <15 µR/hr <15 µR/hr 1-12S >80 ppbv(0.08 ppmv)? ❑ ® ❑ <5 ppbv <5 ppbv Methane >500 ppmv? ❑ ❑ ❑ <5 ppmv <5 ppmv PM2.5 >35 µg/m3? ❑ ❑ ❑ 6.38 µg/m3 6.39 µg/m3 PM10 > 150 µg/m3? El ❑ ❑ 22.09 µg/m3 21.32 µg/m3 PROJECT 19003 APRIL 18,2019 I PAGE 5 www.MODERNGEOSCIENCES.com 90 A WE . . MODERN GEOSCIENCES TRUSTED ENVIRONMENTAL ADVISORS As recorded in the fenceline data above, the fenceline monitoring recorded during preceding and following inspections did not encounter elevated readings or conditions suggestive significant impact to off-site properties was occurring. Modern did observe elevated ambient PM levels during the July 2018 event, but this was demonstrated to be associated with a regional event and not padsite operations. However, it is important to note that leaks from separators and aboveground storage tanks were identified by Modern during our inspection efforts. Following communication of these action items, each was reportedly addressed by the operator. It is Modern's opinion that the optimum approach to minimizing the potential that an oil or gas padsite impact a neighboring property is to have a comprehensive inspection program that effectively identifies leaking equipment and/or fenceline concerns early and communicates these to an operator in a manner that results in corrective action. Better data leads to better decisions. CLOSING We appreciate the opportunity to assist the City in a discussion of air quality. If we can help in any other manner or participate in future meetings, please let us know. Should you have comments or questions concerning this letter, please contact the undersigned at your convenience. Respectfully submitted, Kenneth S.Tramm, P D, PG,7CHMVM SENIOR PROJECT MANAGER MODERN GEOSCIENCES TEXAS REGISTERED GEOSCIENCE FIRM 50411 TEXAS REGISTERED ENGINEERING FIRM F-16201 TCEQ RCAS No.0000167 PROJECT 19003 I APRIL 18,2019 I PAGE 6 www.MODERNGEOSCIENCES.com 91 Date: April 26,2019 Report No. 2019-087 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Paid Parental Leave EXECUTIVE SUMMARY: In response to requests by Council in 2015 and 2017, Informal Staff Reports (see attached)were provided that summarized the research that the Human Resources staff conducted on paid parental leave. Based on the research conducted at that time, the only cities in the State of Texas that offered paid parental leave (beyond what is required under the Family Medical Leave Act (FMLA))were Austin, Lake Jackson, and San Antonio. At that time no DFW metroplex cities offered paid parental leave. On April 6, 2019, Councilmember Armintor sent an email to the City Manager requesting a work session on paid parental leave for City of Denton employees. This request was in response to an article about the City of DeSoto's Council passing a parental leave policy which will be effective October 1, 2019. Below is an update of the report that was sent to the Council on September 22, 2017. BACKGROUND: Currently the City of Denton does not offer paid parental leave beyond the Family Medical Leave Act(FMLA). Under the FMLA, we must offer any employee who has been with the City at least 12 months, and who has worked 1,250 hours in the 12 month period prior to the start of the leave, 12 weeks of protected(assured continued employment), unpaid leave for the following reasons: • for incapacity due to pregnancy, prenatal medical care or child birth; • to care for the employee's child after birth, or placement for adoption or foster care; • to care for the employee's spouse, son, daughter or parent,who has a serious health condition; or • for a serious health condition that makes the employee unable to perform the employee's job. We run our leave policies concurrent with FMLA, so employees can be paid during this 12-week period as long as they have the time accrued. The City of Denton's leave benefit accruals are outlined in the chart below: Sick Vacation Employee Group Accrual Maximum Accrual,' Maximum Accrual Carry-Over Regular Full-Time, 10 hours/month 720 hours 10 hours/month 320 hours on Non-Civil Service (equates to 15 (equates to 15 anniversary Employees days/year) days/year) date Page 1 of 5 92 Date: April 26,2019 Report No. 2019-087 * Fire Civil Service 10 hours/month No maximum 10 hours/month 320 hours on Employees Working (equates to 15 accrual (equates to 15 anniversary Less Than 12-hour days/year) days/year) date Shifts and Police Civil Service Employees *Fire Civil Service 15 hours/month No maximum 15 hours/month 480 hours on Employees Working (equates to 15 accrual (equates to 15 anniversary 12-Hour Shifts I days/year) I I days/year) date *Police and Fire civil service employees'accruals are in accordance with Chapter 143 of the Texas Local Government Code. 'This is the basic monthly accrual rate for full-time employees.Full-time employees also receive four hours of"bonus"vacation time beginning on their 51 anniversary date and an additional four hours for every year of continuous service thereafter(4 hours on 51 anniversary,8 hours on 61 anniversary, 12 hours on 71 anniversary,etc.) DISCUSSION: The 25 cities listed below were surveyed on paid parental leave benefits: Allen—No Arlington-No Austin - Yes Beaumont# Bryan-No Carrollton-No Dallas—No DeSoto- Yes Fort Worth-No Frisco -No Garland-No Grand Prairie—No Grapevine—No Highland Village -No Irving# Lake Jackson - Yes Lewisville—No Little Elm-No McKinney -No Mesquite -No Plano—No Prosper# Richardson—No San Antonio— Yes The Colony-No #indicates those Cities that did not respond to our survey Page 2 of 5 93 Date: April 26,2019 Report No. 2019-087 The chart below summarizes and compares the provisions of the paid parental leave programs of the four(4) cities that offer the benefit. Policy Provisions City of Austin City of DeSoto City of Lake Jackson City of San Antonio Policy Effective Date September 22,2013 October 1,2019 November 1,2016 October 1,2016 All regular employees except as noted(temporary employees and employees whose employment is Affected Employees negotiated through a All full-time employees All employees All full-time employees, except Police and Fire collective bargaining agreement,or a meet and confer agreement,are not eligible) Must be eligible for FMLA;if both parents work for the City, Eligibility both receive the Must be eligible for FMLA Must be eligible for FMLA Upon hire proportionate amount of paid parental leave(reference "benefit amount") Run Concurrently with FMLA? Yes Yes Yes Yes Maximum of 240 hours (separate from sick and vacation hours)for employees in a 40-hour budgeted position to use forthe birth of a child or the placement of a child for Up to 6 weeks of parental adoption or foster care;leave Up to 3 weeks of paid leave, leave if pregnant with child and 3 weeks for all other Up to 6 weeks of paid parental Benefit Amount is awarded proportionate to which must be taken leave,must be taken the employee's budgeted continuously employees l es e,must a qualify continuosly workweek(i.e.,30-39 parental leave,must be taken budgeted hours=180 hours; continuosly 20-29 budgeted hours=120 hours;less than 20 budgeted hours=60 hours).The leave must be taken continuosly. Required to Exhaust Accrued Leave Before Eligible for Paid No No No No Parental Leave? Birth of the employee's child Birth of the employee's child Birth of the employee's child Birth of the employee's child Benefit Use or placement of a child with or placement of a child with or placement of a child with or placement of a child with the employee for adoption or the employee for adoption or the employee for adoption or the employee for adoption or foster care foster care foster care foster care The leave must be taken The leave must be taken The leave must be taken The leave must be taken within the FMLA period within the FMLA period within the FMLA period within the FMLA period Time Restrictions? associated with the date of associated with the date of associated with the date of associated with the date of the birth or placement of a the birth or placement of a the birth or placement of a the birth or placement of a child for adoption orfoster child for adoption or foster child for adoption orfoster child for adoption or foster care care care care Page 3 of 5 94 Date: April 26, 2019 Report No. 2019-087 POTENTIAL IMPACT FOR A PAID PARENTAL LEAVE PROGRAM: FY 17118 Impact: The chart below shows the number of employees, and the potential cost, had the City offered paid parental leave during FY 17/18. The chart shows the cost based on a three (3) week and six(6) week leave duration model, and the Lake Jackson model. The chart also shows the cost for all employees as well as with civil service employees excluded(Austin& San Antonio models). This information is based on the number of employees who added a baby to the health insurance plan and who were eligible for FMLA at the time. # of Employees 3 Week Model 6 Week Model Lake Jackson All Employees 43 $157,289 $314,579 $172,557 Without Civil Service 26 $85,889 $171,779 $108,816 *Based on salary at the time the employee enrolled the baby on the health insurance plan.Cost is inclusive of base salary only.This cost is over and above any costs associated with sick and vacation leave. FY 18119 Year-To Date Impact.- The chart below shows the number of employees, and the potential cost, had the City offered paid parental leave thus far during FY 18/19. As above,the chart shows the cost based on a three (3) week and six (6)week leave duration model, and the Lake Jackson model. The chart also shows the cost for all employees as well as with civil service employees excluded(Austin& San Antonio models). This information is based on the number of employees who added a baby to the health insurance plan and who were eligible for FMLA at the time. # of Employees 3 Week Model 6 Week Model Lake Jackson All Employees 19 $71,259 $142,519 $83,678 Without Civil Service 12 $40,144 $80,287 1 $52,562 *Based on salary at the time the employee enrolled the baby on the health insurance plan.Cost is inclusive of base salary only.This cost is over and above any costs associated with sick and vacation leave. While it is difficult to predict how many employees will use leave for a birth or adoption during any given year, based on the cost estimates that have been provided in the various informal staff reports, the City's average cost to provide paid parental leave would be approximately $284,280, based on a six (6)week leave duration, and half that ($142,140)based on a three (3)week leave duration. NEXT STEPS If the Council wishes to move forward with adopting paid parental leave, staff can begin working on a policy for Council consideration and approval. Page 4 of 5 95 Date: April 26, 2019 Report No. 2019-087 STAFF CONTACT: Carla Romine, Director of Human Resources (940) 348-8344 carla.romine(d,cityofdenton.com Page 5 of 5 96 Date: September 22,2017 Report No. 2017-069 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Paid Parental Leave EXECUTIVE SUMMARY: In response to a request by Council on October 20, 2015, an Informal Staff Report was provided on December 4, 2015 which summarized the research that the Human Resources staff conducted on paid parental leave. Based on the research conducted at that time, there did not appear to be any other City in the State of Texas that offered paid parental leave (beyond what is required under the Family Medical Leave Act (FMLA)) other than the City of Austin. A summary of Austin's parental leave benefit is outlined on page 3. At the August 22, 2017, Council meeting, members of the City Council again requested information on parental leave. As such, Human Resources staff did some additional research and followed up with cities previously surveyed to see if they made any changes to their leave benefits that would govern parental leave. Below is an update of the report that was sent to the Council on December 4, 2015. BACKGROUND: At the October 20, 2015, City Council meeting, a citizen report was given by Naomi Wood regarding paid parental leave for City of Denton employees—and her recommendation to extend benefits beyond the FMLA. Council directed staff to do some research as to what other cities in Texas, especially those in the DFW metroplex, were doing regarding parental leave. Under the FMLA, we must offer any employee who has been with the City at least 12 months and who has worked 1,250 hours in the 12 month period, 12 weeks of protected(assured continued employment),unpaid leave for the following reasons: • for incapacity due to pregnancy, prenatal medical care or child birth; • to care for the employee's child after birth, or placement for adoption or foster care; • to care for the employee's spouse, son, daughter or parent, who has a serious health condition; or • for a serious health condition that makes the employee unable to perform the employee's job. We run our leave policies concurrent with FMLA, so employees can be paid during this 12 week period as long as they have the time accrued. The City of Denton's leave benefit accruals are outlined in the chart on page 2. These accruals reflect the change to the non-civil service sick benefit that was adopted by Council at the Page 1 of 7 97 Date: September 22,2017 Report No. 2017-069 September 12, 2017, City Council meeting(increasing the monthly sick leave accrual for non-civil service employees from 8 hours per month to 10 hours per month). Sick Vacation Employee Group Accrual Maximum Accrual^ Maximum Accrual Carry-Over Regular Full-Time, 10 hours/month 720 hours 10 hours/month 320 hours on Non-Civil Service (equates to 15 (equates to 15 anniversary Employees days/year) days/year) date *Police Civil Service 10 hours/month No maximum 10 hours/month 320 hours on Employees and Fire (equates to 15 accrual (equates to 15 anniversary Civil Service days/year) days/year) date Employees Working Less Than 12-hour Shifts *Fire Civil Service 15 hours/month No maximum 15 hours/month 480 hours on Employees Working (equates to 15 accrual (equates to 15 anniversary 12-Hour Shifts I days/year) I I days/year) I date *Police and Fire civil service employees accruals are in accordance with Chapter 143 of the Texas Local Government Code. ^This is the basic monthly accrual rate for full-time employees.Full-time employees also receive four hours of"bonus"vacation time beginning on their 5'anniversary date and an additional four hours for every year of continuous service thereafter(4 hours on 5'anniversary,8 hours on 6th anniversary, 12 hours on 71h anniversary,etc.) DISCUSSION: On October 29, 2015, the seventeen cities below were surveyed on paid parental leave benefits. The cities were re-surveyed on August 31, 2017. Allen Arlington Austin Beaumont# Bryan Carrollton Dallas^ Fort Worth^ Frisco Garland Grand Prairie Irving"# Lewisville McKinney Mesquite# Plano^# Richardson indicates those Cities that did not respond to our survey in 2015 #indicates those Cities that did not respond to our survey in 2017 Page 2 of 7 98 Date: September 22,2017 Report No. 2017-069 2015 Results Fourteen of the Cities surveyed were part of our standard metroplex survey group. Through our contact with McGriff, Seibels &Williams, the City's benefits consultants, staff was able to reach out to the Cities of Bryan, Beaumont, and Austin as well. Staff received eleven responses to the survey. Of those eleven, the only City to offer paid parental leave benefits, beyond FMLA, was Austin. Staff went on-line to review the benefits of the Cities that did not respond and could not find anything specific to paid parental leave. On November 3, 2015, Tiffani James, the City of Denton's Benefits and Leave Coordinator, contacted the Leave Administrator for the City of Austin. The Leave Administrator stated that the Program was requested by two aides who worked for City Council. When asked which Cities they modeled their policy after, she stated she did not know of any other cities in the state of Texas that offered paid parental leave. She knew that the Cities of Chicago and San Francisco offered paid parental leave, but she stated that Austin's policy was more generous. The following is additional information on their policy: City of Austin—Parental Leave Policy • The Program started on September 22, 2013. • The Program provides a maximum of 240 hours (separate from sick and vacation hours) for employees in a 40-hour budgeted position to use for the birth of a child or the placement of a child for adoption or foster care; leave is awarded proportionate to the employee's budgeted workweek (i.e., 30—39 budgeted hours= 180 hours; 20—29 budgeted hours= 120 hours; less than 20 budgeted hours = 60 hours). • The employee must be eligible for FMLA to qualify for the paid parental leave. • Temporary employees and employees whose employment is negotiated through a collective bargaining agreement, or a meet and confer agreement, are not eligible for Parental Leave. • The leave must be taken within the FMLA period associated with the date of the birth or placement of a child for adoption or foster care. • Employees are not required to exhaust their accrued leave to participate in the program. • If both eligible parents work for the City, both receive the proportionate amount of aid Parental Leave (reference second bullet above). • Since inception, over 500 employees (out of 12,000) have used the Program at an approximate cost of$2 million. The Leave Administrator from Austin forwarded the policies from the Cities of Chicago and San Francisco that were given to her. The following is information on both Chicago's and San Francisco's policies: City of Chicago—Paid Parental Leave Policy • The Program started on November 1, 2011. • The employee must be eligible for FMLA to be eligible for the leave. • The birth mother may receive up to four weeks for a non-surgical delivery; or six weeks for a C-Section delivery. Page 3 of 7 99 Date: September 22,2017 Report No. 2017-069 • The birth father, or domestic partner, may receive up to two weeks for the birth of the child. • The employee may receive up to two weeks paid leave for the adoption of a child. City of San Francisco—Paid Parental Leave Policy • The Program started on November 5, 2002. • The leave applies to permanent, provisional and exempt employees who (a) normally work at least twenty hours per week and (b) have completed six months of continuous service; any other City employee (a)who has worked at least 1040 hours in the twelve months prior to leave and(b)whose average work week is at least twenty hours. • Provides compensation to supplement state disability insurance payments, paid sick leave and vacation, so the employee will receive the equivalent of his or her full salary for up to twelve weeks. • The employee must exhaust their accrued paid leave before receiving any supplemental compensation. • The supplement compensation shall be provided for no more than twelve weeks for employees on approved FMLA or sixteen weeks for employees on Temporary Pregnancy Disability Leave. Staff also did a Google search for"Paid Parental Leave in Texas."Many references to the Texas laws governing maternity leave came up. Additionally,references to the University of Texas at Austin policy came up. Their policy offers up to 12 weeks of unpaid parental leave, for employees who are not eligible for Family and Medical Leave. According to their policy, though, employees must use all accrued and available paid leave while taking parental leave. There were also references to similar policies at Texas A&M University, Texas Tech University, and Texas Woman's University. There have been numerous attempts to enact paid parental leave for federal employees. In 2015, S. 2033 was introduced offering 6 weeks of paid leave to federal employees who are experiencing birth, adoption or foster placement of a child. H.R. 532 was also introduced providing that 6 of the 12 weeks of parental leave made available to a Federal employee (under federal law) shall be paid leave. These bills did not pass. 2017 Results Staff received thirteen responses when re-surveying the Cities. There were no changes to the 2015 survey results; however, staff has found through researching the Internet that, in addition to the City of Austin, the City of San Antonio and the City of Lake Jackson, Texas offer paid parental leave. Specifically, the City of San Antonio offers up to six weeks of paid parental leave to full- time employees (birthing and non-birthing parents), within twelve months after the birth of placement of a new child in connection with adoption or foster. Their paid parental leave runs concurrently with FMLA leave. The City of Lake Jackson, which is a smaller municipality within the Houston-Sugar Land metropolitan area, offers up to six weeks for mothers and three weeks for all other employees who qualify for parental leave. Their paid parental leave also runs concurrently with FMLA leave. Page 4 of 7 100 Date: September 22,2017 Report No. 2017-069 There has continued to be a push for paid parental leave at the federal level. A July 22, 2017, article that was published on the USA Today websitel reported: "In its 2018 budget, the Trump administration included a national paid leave plan for parents after the birth or adoption of a child. Proposed are six weeks of paid leave for mothers and fathers at an estimated annual cost of$25 billion, funded by restructuring the federal unemployment insurance system... Congressional Democrats, meanwhile, have reintroduced the Family and Medical Insurance Leave, or FAMILY, Act,which they first submitted in 2013. It would permit all workers to take up to 60 individual days of paid leave per year to care for a new child, a sick family member or one's own illness. Workers would receive up to 66% of their regular wages to a maximum $1,000 per week. The program, initially introduced in 2013, would be funded by a 0.4%payroll tax on workers' wages, split evenly between employers and employees... Republican lawmakers have countered this year with the Strong Families Act. That bill would give employers offering at least two weeks of paid family or medical leave a 25% tax credit for wages paid to workers taking up to 12 weeks of leave. The credit would be capped at$3,000 per employee per year. The credit would cease entirely two years after enactment." On Februaryl3, 2017, H.R.1022 and S. 362 (Federal Employees Paid Parental Leave Act of 2017) were introduced into Congress. As with the bills in 2015, they allow for up to six weeks of paid leave after the birth, adoption or fostering a new child. Federal employees can currently take up to twelve weeks of unpaid family or medical leave in those situations. POTENTIAL IMPACT FOR A PAID PARENTAL LEAVE PROGRAM: 2015 Impact If the City of Denton offered paid parental leave and modeled it after the City of Austin(up to 6 weeks pay), the approximate number of employees who could have benefitted from the program, as well as the estimated cost for 2014 and 2015, are outlined below. This information is based on the number of employees who added a baby to the health insurance plan and who were eligible for FMLA at the time. 2014 2015 as of November 11,2015 Number of Approximate Number of Approximate Employees Cost* Employees Cost* (includes Police and Fire (includes Police and Fire Civil Service) Civil Service 39 $236,487.23 35 $230,032.02 *Based on salary at the time the employee enrolled the baby on the health insurance plan. Cost is inclusive of base salary only.This cost is over and above any costs associated with sick and vacation leave. It is difficult to determine how many of the employees referenced in the chart above would have been subject to unpaid leave without doing a considerable amount of research. However, the Page 5 of 7 101 Date: September 22,2017 Report No. 2017-069 Benefits and Leave Coordinator routinely has discussions with employees going out on leave, and they frequently tell her how long they plan on taking off work based on their accrued leave balances. Based on the discussions she remembers, five employees would have been unpaid had they taken six continuous weeks off in 2014 as well as five employees in 2015. It should be noted, however, that according to information found on-line and through discussions with the Leave Administrator for the City of Austin, this program has cost Austin much more than they originally anticipated. In fact, an article on the BenefitsPro website2 stated"...the city had budgeted for 60 of its employees to use the new benefit the first year, once it became available last October. Instead, in just the first seven months since it became available, 162 parents took the paid leave offer. The bill: $691,000—about twice what the city had planned to spend for the first 12 months..." 2017Impact Using the same criteria from 2015, the number of employees who could have benefitted from a paid parental leave program and the cost associated with such a program for 2016 and 2017, are outlined below. 2016 2017 as of Se tember 8,2017 Number of Approximate Number of Approximate Employees Cost* Employees Cost* (includes Police and Fire (includes Police and Fire Civil Service) Civil Service 44 $301,775.76 30 $194,967.84 *Based on salary at the time the employee enrolled the baby on the health insurance plan. Cost is inclusive of base salary only.This cost is over and above any costs associated with sick and vacation leave. As far as employees who would have had to use more than their accrued time and, therefore, subject to unpaid time, the Benefits and Leave Coordinator recalls four employees in 2016 and eight employees in 2017. Councilmember Gregory was interested in knowing the potential cost for a benefit consisting of anywhere from two to eight weeks of full pay, 3/4 pay, and '/z pay. The cost above assumes six weeks at full pay, which is consistent with Austin's benefit. If we considered partial payment for six weeks, the cost would be as follows: Year Approximate Cost Approximate Cost for 3/4 Pay for Pa 2016 $226,331.82 $146,225.88 2017 (as of September 8,2017) $150,887.88 $97,483.92 STAFF CONTACT: Carla Romine, Director of Human Resources (940) 348-8344 carla.rominekcityofdenton.com Page 6 of 7 102 Date: September 22,2017 Report No. 2017-069 1 Steven Findlay,Citing Sources[https://www.usatoday.com/story/news/nation/2017/07/22/paid-parental-leave-idea- could-transcend-politics/501967001/News Paid parental leave may be the idea that transcends politics] 2Cook,Dan: Citing Sources: [http://www.benefitspro.com/2014/08/01/austin-city-workers-embrace-paid-parental- leave-po]:para.3: [Aug 1,2014] Page 7 of 7 103 Date: April 26,2019 Report No. 2019-088 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Using unmanned aircraft systems (UAS) in support of public safety. BACKGROUND: The purpose of this report is to present information regarding the use of unmanned aircraft systems, commonly referred to as drones, in support of law enforcement operations. Drone technology has expanded in recent years to allow law enforcement agencies an aerial capability once reserved for aircraft operations. This increased ability to field an aerial platform has given hundreds of law enforcement agencies around the country the advantages of having an aircraft available at a fraction of the cost. DISCUSSION: The police department currently does not maintain a drone program. These programs are regulated by the Federal Aviation Administration and, as such, require approval to operate. There are two options for the department to get FAA approval for drone flights: 1. Fly under 14 CFR part 107, the small UAS rule. a. Categorized as "Civil Aircraft Operations"; b. Operations conducted under the pilot's individual 107 certificate, not the agency; c. Allows for daytime flight ONLY; d. Must get permission to fly in B, C, D and E airspace for each flight; e. Allows for operation under 400' Above Ground Level (AGL); and f. Allows for operation within visual line of sight of the operator. 2. Fly under the statutory requirements for public aircraft(49 U.S.C. §40102(a)and§40125). Operate with a Certificate of Waiver or Authorization(COA)to be able to self-certify UAS and operators for flights performing governmental functions. a. Categorized as "Public Aircraft Operations"; b. Agency holds the authorization, not individual pilots; c. Allows for nighttime flight with permission; d. Allows for pre-approval to fly in B, C, D and E airspace; e. Allows for operation under 400' AGL (Above Ground Level); and f. Allows for operation within visual line of sight of the operator. Most law enforcement agencies operate under a Certificate of Authorization. These are only available to public safety agencies in the United States, and are a department-level designation, meaning the department maintains responsibility for flights flown on the department's behalf. 104 Date: April 26,2019 Report No. 2019-088 There are two primary types of COA's: Blanket and Jurisdictional. Blanket COA covers a department in Class G airspace anywhere in the United States, while a Jurisdictional COA gives access to Class B, C, D, and E airspace for a limited,predefined jurisdiction. Which COA is right for the department depends on the airspace of the jurisdiction, how the drone will be used, and whether it will contribute to mutual aid regularly, among many other factors. The Denton Enterprise Airport is a Class D airspace when the tower is open (6:00 a.m. to 10:00 p.m.), controlling a four-mile radius up to 2499 feet. When the tower is closed, it reverts to Class G uncontrolled airspace. Drone Usage The department could benefit in numerous ways if a drone program was implemented. Departments with current programs have used aerial platforms for varied functions with many successful outcomes. Standard operating procedures and policies would have to be created to regulate drone usage by the department. Many sample policies have already been created that take into account the current law regarding drone use. Below are some circumstances where a drone program would increase safety and effectiveness of the police response. 1. Search and Rescue Operations—The department has responded to multiple incidents over the years regarding lost children or elderly citizens who have left residences or care facilities while not having full use of mental faculties. Drones would enable a single officer to cover a large search area and see secluded areas that may not be visible from ground level. 2. Disaster Response — Incidents such as tornadoes or other catastrophic events can render roadways temporarily unpassable for first responders. In line with a search and rescue mission,the drone could survey the damaged area and streamline the response time for first responders by identifying the safest passable routes. 3. Active Search for Suspects — In the event of criminal activity, where the suspect is outstanding, the drone gives the department the ability to search a large area quicker and safer than utilizing ground units. Particularly with thermal camera ability, a drone could locate a suspect within minutes during darkness and be used to coordinate a police response to put the suspect in custody. 4. Crime/Traffic Scene M012ing — Aerial views of crime scenes or traffic collisions gives investigators the added mapping ability. Combined with current 3D mapping capabilities, the scenes would be accurately represented for prosecution. Overhead vies of these scenes may also discover evidence unable to be seen from ground level. 5. Incident Mana eme — Many incidents that require a law enforcement response can benefit from having an aerial platform for observational purposes. Events such as protest activities that draw large, contentious crowds can be more effectively viewed from above than on the ground. 105 Date: April 26,2019 Report No. 2019-088 6. Tactical Response — collection is an important component in preparing for tactical operations. Drones could be used for SWAT operations by surveilling suspect locations prior to and during operations to ensure officer safety. Also, depending on the specific capabilities, an aerial drone could be used to clear areas unable to be seen from ground level, such as inside vehicles, upper levels of buildings, or deployed inside structures. Cost of Implementation Drone programs, while offering a cost-effective means to gain aerial view abilities compared to manned flight options, can be expensive to start due to the cost of equipment. Below is the cost breakdown for a robust drone program for the Irving Police Department: DJI M210 (aircraft and accessories).......................................$8,999 DJI X5S (standard camera).....................................................$1,899 DJI TB55 (upgraded batteries x4 @ $369.00ea)....................$1,476 DJI X4S (backup camera)..........................................................$599 DJI Z30 (30x zoom)................................................................$8,260 DJI Cendence Controller(w/patch antenna) ............................$999 DJI XT 640x5l2x3OHz 13mm(thermal)..............................$12,000 DJI Ultra Bright Crystal Sky 7.85" (ultrabright) ......................$849 DJI Crystal Sky Mount ...............................................................$79 Apple iPad 10.5' 256 GB (w/wifi and cellular) .......................$929 FlyHighUSA Carbon Fiber Tablet mount ...................................$30 Hardcase and Extreme Landing Gear........................................$974 Anti-collision and Police Strobe Lights.....................................$345 32,000 Lumen Flood Light........................................................$950 Total for M210 and necessary components......................$38,388 Drones costs can range from $3,000 to $10,000. Additional costs for the payload, specifically cameras, can be up to $12,000. The above breakdown of costs accounts for many extra cameras and other accessories that would not be necessary for a scaled-down program. For a scaled-down program that suits the department needs,the program could include two of each of the above drones. This would allow for deployment for day or night operations with redundancy to have constant "on-station"visuals. The Inspire drone is a proven platform for such operations and has been used by law enforcement for these needs. The Mavic drone is a more compact device suited for tactical operations that can be deployed inside or outside a structure. The above costs would not include accessories, such as extra batteries, that may be necessary to fully exploit a drone's use. Option 1 DJI Inspire 1 Drone.................................................................$3,000 DJIX5 Camera.......................................................................$1,660 106 Date: April 26,2019 Report No. 2019-088 DJI XT 640x5l2x3OHz 13mm(thermal)..............................$12,000 Option 2 DJI Mavic Pro Enterprise Drone (onboard cameras)..............$3,600 CONCLUSION: Drone programs have given law enforcement the added capability of aerial platforms at a fraction of the cost for manned aircraft. This capability can be used in many law enforcement applications, from search and rescue to crime scene mapping. Starting such a program requires a commitment from the department to maintain licenses, train operators, and fund the equipment. STAFF CONTACT: Paul Willenbrock Deputy Police Chief 940-349-7939 Paul.willenbrock@cityofdenton.com 107 Date: April 26,2019 Report No. 2019-089 INFORMAL STAFF REPORT SUBJECT: Benefits and functionality of switching to LED streetlights including the environmental impact of LEDs once they are discarded. PURPOSE: The purpose of this Informal Staff Report is to provide a high-level summary of the benefits, environmental challenges, impacts, and solutions related to the upcoming LED retrofit of all high-pressure-sodium and other forms of older street lighting within the City. DISCUSSION: During the second quarter of 2019, DME will begin a three-year process to replace all the high-pressure-sodium street lights within the City. There are several benefits the City of Denton will realize from an LED retrofit. These include: • LED street lights use less energy than the current high-pressure-sodium bulbs. • LED street lights have less maintenance associated with them. • LED street lights provide better illumination than high-pressure-sodium. • LED street lights have a predicted longer life span (50,000 — 100,000 hours) compared to high-pressure-sodium(20,000 hours). • LED street lights have a smaller amount of light degradation after 50,000 hours of use. • LED street lights are dimmable. • LED lights, with a proper control system and controller, can be managed on a per light basis allowing greater operational control and flexibility. • LED street lights are not affected by a "warm-up" period to get to full strength and can be turn on and off without a"cool-down"period. • LED lights have the same options, such as shields, available as do other technologies. During the initial LED evaluation study performed by DME, readings of actual energy usage were taken on the products of a variety of LED luminaires. The collected data from all samples provided an average energy used for each classification of LED (i.e. 100W equivalent, 250W equivalent, or 40OW equivalent). 108 Date: April 26,2019 Report No. 2019-089 High Pressure Sodium LED Energy Energy Lumens CRI Energy Lumens3 CRI 0 (W)1 W atts 100W 116 8,550 17 69 5,179 70 47 250W 298 25,600 25 161 13,170 70 137 40OW 465 45,000 25 247 25,876 70 218 The table provides energy, lumen, and the Color Rendering Index (CRI) data related to high-pressure-sodium and LED luminaires. The last column is the potential average energy savings between high-pressure-sodium and LED luminaires. The table shows that lumens from high-pressure-sodium are greater than the lumens from the LED fixtures; however, it is the CRI of the light that makes the lower lumen value of LED a much greater benefit. CRI is a measure of the ability of a light source to reveal colors faithfully in comparison with an ideal or natural light source. The higher the CRI, the better the eye can recognize what it is seeing. So, even though the lumens are lower, the higher CRI produces better light to the eye. This fact, combined with less energy used, are two of the primary benefits associated with LED street lights. Subject to the results of an outstanding RFP, and City Council approval, DME expects to recommend that a "smart" street light control system to be implemented in parallel with the LED retrofit. The benefits of a smart control system include: • Automated"light-out"message for non-working lights. • Control of lighting, including dimming and/or on/off, from a central point. • Some LED light control systems offer a smart-phone based control application to be used by field personnel. • Facilitates Denton's qualifications for a possible "smart cities designation. • GPS monitoring of street light locations to provide accurate billing. • Revenue class metering of energy used for the street lights. • Reporting of power factor, actual hours burned, and other engineering specific data. • If installed simultaneously with the LED deployment, it will reduce overall costs, increase efficiency and the functionality of the street lights. • Smart/remote controls could be used to help cities deal with issues such as crime, and pedestrian and driver safety. Denton's street light count, as of March 2019, is 320, 400 watt; 1534, 250 watt; and 5997, 100 watt street lights. Based on these bulb counts, the City of Denton could 1 Based on medium lumen values across all lighting classifications z Mean lumen s Medium lumen 109 Date: April 26,2019 Report No. 2019-089 expect to save 561.8 kW savings of energy. Based on Schedule LS (from DME Rate Book) standard of 333 hours of usage annual usage, this is a savings of 187,079 kWh. The Environment Protection Agency provides a Greenhouse Gas Equivalencies Calculator' that gives equivalency results for several environmental factors. Input of the kWh savings for the City of Denton's LED retrofit provides the following equivalencies: • Greenhouse gas emissions from 0 28.1 passenger vehicles driven for one year, or 0 323,455 miles driven by an average passenger vehicle • CO2 emissions from 0 14,886 gallons of gasoline consumed, or 0 12,995 gallons of diesel consumed, or 0 144,626 pounds of coal burned, or 0 1.8 tanker trucks' worth of gasoline, or 0 15.8 homes' energy use for one year, or 0 23.1 homes' electricity use for one year, or 0 0.722 railcars' worth of coal burned, or 0 306 barrels of oil consumed, or 0 5,408 propane cylinders used for home barbeques, or 0 0 coal-fired power plants in one year, or 0 16,869,000 number of smartphones charged • Greenhouse gas emissions avoided by 0 46.1 tons of waste recycled instead of landfilled, or 0 6.6 garbage trucks of waste recycled instead of landfilled, or 0 5,772 trash bags of waste recycled instead of landfilled, or 0 0.028 wind turbines running for one year, or 0 5,025 incandescent lamps switched to LEDs • Carbon sequestered by 0 2,187 tree seedlings grown for 10 years, or 0 156 acres of U.S. forests in one year, or 0 1.1 acres of forests preserved from conversion to cropland in one year With over 7800 luminaries included in the LED retrofit program, DME recognizes that a significant amount of waste would be produced from the disposal of the replaced HPS street light fixtures. To minimize the environmental consequences for the retrofit, DME researched companies to determine their interest in recycling the old luminaires and n https://www.epa.gov/energy/greenhouse-gas-equivalencies-calculator 110 Date: April 26,2019 Report No. 2019-089 bulbs connected with the high-pressure-sodium fixture. Four of these companies were contacted regarding their interest in recycling the old light fixtures -- Pratt Materials (at the City of Denton landfill), Fulton Supply and Recycling (current scrap service provider for Denton Municipal Electric), Stubbs Iron & Metal, and Geep Recycling. Three provided a similar response by stating they would accept the waste but separating the metals from the glass was not cost effective for them so there might be a charge associated with"breakage." Geep Recycling had no interest. The high-pressure-sodium bulbs, currently used by DME, do contain a trace amount of mercury and the bulb manufacturer recommends disposal in accordance with current law. DME has identified a company in Ft. Worth, Lighting Resources, LLC., who can provide the necessary recycling, documentation, and certificates needed to legally dispose of the bulbs. Recycling is accomplished by crushing the bulbs, then using tort ovens, the mercury is separated from the phosphorus powder. The mercury is distilled until it is back to its virgin state. There will be a cost of$1.25 per light bulb plus a transportation/pick-up fee of$45 and a fuel surcharge of$28 per each scheduled pickup completed by Lighting Resource, LLC. The City of Denton Solid Waste department has used this company for the limited instances that such a service was needed. Based on the projected cost, it is anticipated that recycling the bulbs will add less than $20,000 to the total project cost. Conversations with the DME Superintendent in charge of street light maintenance (who will be leading the retrofit project from the DME crew perspective) mentioned his staff normally separates the glass from the metals. The metals go to Fulton Supply for recycling and the glass will go into the solid waste receptacles —which eventually ends up at the landfill. CONCLUDING REMARKS: Upon completion of the retrofit program, along with the implementation of a control system, the City of Denton will be poised to be a leader in the electric utility industry to both reduce energy and maintenance cost associated with the City's street lights; and, provide control to manage this critical infrastructure while providing service and future enhancement capabilities. DME is aware of the environmental impacts, both positive and negative, the LED retrofit program will provide the citizens of Denton. It is our goal to assure that any environmental impact is a minimal as possible. STAFF CONTACT: George Morrow DME General Manager 940-349-8487 George.morrow9cityofdenton.com 111 Date: April 26,2019 Report No. 2019-089 Jerry Fielder, P.E. Division Engineering Manager - Distribution -- DME 940-349-7173 „j erry.fielder(d),cityofdenton.com 112 Date: April 26, 2019 Report No. 2019-090 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Local regulation of state and federal accessibility laws as they relate to persons with disabilities and service animals. EXECUTIVE SUMMARY: On April 10, Council Member Meltzer inquired if the City of Denton had established a complaint process in the event a commercial establishment refuses service to an individual due to that individuals service animal. This inquiry is tied to the broader question of whether the City has the authority or obligation to investigate and enforce violations of state and federal disability statutes. This report should provide clarity on this issue. BACKGROUND: Standards for persons with disabilities in public establishments is regulated at the Federal and state level. Federal Disability Law and Enforcement In 1990,the Americans with Disabilities Act(ADA)was adopted by the United States government in what was a watershed moment for disability rights. While the provisions of the ADA are extensive, the Act mandates protections for disabled persons relating to five (5) key areas: 1. Employment; 2. Public Entities; 3. Public Accommodations; 4. Telecommunications; and 5. Other Miscellaneous Provisions. The public accommodations component of the ADA requires that no person may be discriminated against on the basis of disability with regards to the full and equal enjoyment of the goods,services, facilities, or accommodations of any place of public accommodation by any person who owns, leases, or operates a place of public accommodation. Essentially, any location where a member of the public is generally allowed access, a person with a disability must be allowed that access and given reasonable accommodation when requested. Examples of such facilities include hotels, restaurants,places of recreation or amusement, and retail establishments (among others). Service animals are covered under these provisions, and a person with a disability must generally be allowed to bring a service animal into a facility or location where other members of the public are generally allowed. However, there are some conditions applicable to bringing service animals to public facilities under the ADA. For example, the ADA provides that service animals must be harnessed, leashed, or tethered, unless these devices interfere with the service animal's work or the individual's disability prevents the person from using these devices. In such instances, the individual must maintain control of the animal through voice, signal, or other effective controls. So, a service animal may be turned away, if it is a threat to the safety of others, or the animal is 113 Date: April 26,2019 Report No. 2019-090 not in control and cannot be brought under control. Further, it is important to note that the ADA defines service animals according to the specific services they provide, and as a result, "emotional support" animals are not similarly protected by the law. The ADA, as it is a Federal law, is enforced by the U.S. Department of Justice (DOJ)and may not be enforced or investigated by the Denton Police Department or any other local or state law enforcement agency. Any violations must be reported to, and investigated by, the DOJ. Complaints related to the unlawful denial of access may be reported by online form, fax, or mail. Information relating to the filing of a complaint and the complaint process can be found at: https://www.ada.gov/filing complaint. . Alternatively, the complainant may choose to explore a remedy through a civil lawsuit filed against the public establishment. The ADA is very complex with numerous exceptions made for special cases and both businesses and persons with disabilities should become familiar with the requirements that apply to their specific circumstances. State Statutes The State of Texas has adopted a few statutes that speak to accessibility and service animals as it relates to persons with disabilities, specifically the Texas Human Resources Code, Sections 121.003 -121.006 and the Texas Health and Safety Code, Section 437.023. Chapter 121 of the Texas Human Resources Code provides general protections to persons with disabilities with respect to access to public places and specifically states that "No person with a disability may be denied admittance to any public facility in the state because of the person's disability. No person with a disability may be denied the use of a white cane, assistance animal, wheelchair, crutches, or other device of assistance" (HRC 121.003c). The state statute overall mirrors the Federal ADA statute with respect to access to public facilities,the admittance of service animals into public facilities, and the prohibition of the denial of service or access to any place where the general public is permitted access due to a person's disability. Chapter 437 of the Texas Health and Safety Code provides more specific requirements relating to service animals: • Specifying that service animals in training are protected; • Specifying what questions an establishment may ask to substantiate that an animal qualifies as a service animal; and • Defines the services that a service animal must provide in order to be protected under the statute (HSC 437.023). Local Investigation and Enforcement The City of Denton through its Police Department has the authority to investigate and enforce the Texas Human Resources Code statutes listed above, but not the Health and Safety Code statutes. Section 23-1 of the City of Denton Code of Ordinances provides that Officers of the City of Denton Police Department have the authority given to them as peace officers under the laws of the State of Texas and, as well as the power to enforce all City ordinances and regulations within Denton City limits. Further, under applicable state law (i.e., Texas Criminal Procedure Code, Sections 114 Date: April 26,2019 Report No. 2019-090 2.12 and 2.13),a City police officer has a"duty to act to keep the peace and to report to a magistrate (i.e., a judge) all offenses under state law committed within his jurisdiction." So, a person wanting to report a violation of Section 121.003 of the Texas Human Resources Code pertaining to discrimination or 121.006 (i.e., improper use of statute) may contact the City of Denton Police Department and make a report. Upon receipt, the Police Department would handle the report like any other report, including conducting an investigation into the allegations made by the complainant. The prosecution of the case would be at the discretion of the prosecutor. The City of Denton Municipal Court and the Denton County Justice of Peace, Precinct 1, would have concurrent jurisdiction over an offense arising under Sections 121.003 to 121.006 of the Texas Human Resources Code, provided the offense occurred within the Denton City limits. An offense under the Human Resources Code is a misdemeanor punishable by: • A fine not more than $300.00; and • 30 hours of community service to be performed for a governmental entity or nonprofit organization that primarily serves persons with visual impairments or other disabilities, or for another entity or organization at the discretion of the court. In respect to Section 437.023 of the Texas Safety and Health Code relating to service animals, enforcement authority falls under the purview of the County (i.e., County District Attorney's Office) or Public Health District where the alleged noncompliance occurred. Education as an Alternative to Enforcement A significant number of violations most often occurs due to a simple lack of knowledge of what the state requires and does not require with respect to accessibility and service animals,rather than an "intentional or willful" disregard of the law. For these reasons, staff and the Denton Police Department recommend a steady information campaign to educate businesses and food establishments about the state and federal laws. Further, it is important to note that the prosecutor to whom any case is referred must prove the guilt of the accused person "beyond a reasonable doubt", as is the standard burden of proof for prosecuting any criminal offense. Unless the officer who is responding to the complaint directly observes the violation, it will likely be challenging for a prosecutor to prove the case beyond a reasonable doubt. One effort staff has initiated is to prepare and distribute informational materials to restaurants by health inspectors. The information would be distributed during regular health inspections and the health inspectors would be available to answer any service animal questions as it relates to health codes. Once educational material is prepared, the City can also partner with the Denton Chamber of Commerce to distribute information to non-restaurant and non-food service businesses and establishments. 115 Date: April 26,2019 Report No. 2019-090 CONCLUSION: Any persons who wishes to report a violation of the Texas Human Resources Code with respect to accessibility may file a report with the Denton Police Department by calling the non-emergency number: (940) 349-8181. The complainant may also file a report with the DOJ to notify Federal authorities of possible violations of Federal law. As a final option the complainant may pursue a civil action against the establishment. ATTACHMENT(S): n/a STAFF CONTACT: Ryan Adams Deputy Director of Public Affairs/IGR 940-349-8565 Ryan.Adams(a,cityofdenton.com 116 Council Meeting Requests for Information ..M Date .. . - Department Status Request-. By 1 2019-061 Facility Naming Update on marketing/advertising policy and naming opportunities at City facilities. 08/02/18 Packan Parks and Recreation A work session is planned for May 6. Hudspeth 2 2019-062 Agreement with DHA Review of the City's agreement with the Denton Housing Authority. 10/16/18 Kuechler Community Development Information is provided in the April 26 Friday report. Briggs 3 2019-066 Bulk Collection for Commercial Staff report on options to have curbside bulky item collection for commercial dumpsters. 12/18/18 Cox Solid Waste A work session is planned for May 21. Watts 4 2019-073 Station 8 Access to Providence Prepare a staff report on Fire Access to Providence Place and road upgrade plans for Quail 02/12/19 Deshmukh Capital Projects Information is provided the April 26 Friday report. Hudspeth/Meltzer/Armintor Place Creek Road. 5 2019-260 PEC-4 Survey ISR on requirements to survey property owners adjacent to the PEC-4 project regarding their 02/26/19 Estes Capital Projects Information will be provided in a future Friday report. Meltzer willingness to allow use of right-of-way easements for bicycle and pedestrian paths? 6 2019-294 Prairie St.Historic Designation Staff report on the potential historic designation for Prairie Street. 03/05/19 McAllen/McDonald Development Services Information is provided in the April 12 Friday report.An ISR will be provided Meltzer on May 24. 7 2019-359 Autonomous Vehicle Standards Provide information on standards for new roadway construction to better facilitate the increase of 03/20/19 Estes/Kremer Capital Projects An update was provided in the April 5 Friday report. Additional information Watts autonomous vehicles. will be available in late April/early May. 6 2019-352 Proclamation Supporting Request for a proclamation supporting Denton's Islamic community and their contributions to our 03/20/19 Adams City Manager's Office A proclamation is being planned for the May 7 City Council meeting. Armintor Islamic Community culture and quality of life. 2019-362 City Properties for Affordable Information on if City-owned properties are eligible for affordable housing including which City- 03/20/19 Kuechler/Shaw Community Development A summary will be provided in a future Friday report. Armintor 9 Housing owned properties fall within the"distressed zone"and if they are potentially eligible for New Market Tax Credits. 2019-357 Comprehensive Low-Income Work Session on comprehensive process for low-income housing strategy that includes housing 03/20/19 Kuechler/Shaw Community Development This process will be discussed during the May 21 Affordable Housing work Meltzer 10 Housing Strategy bonds,density bonuses,grants for low income rentals,land swaps and other tactics to maximize session. the availability of affordable housing. 11 2019-351 On-Site Property Manager for Provide a staff report on what it would take to develop an ordinance that would ensure an on-site 03/20/19 McDonald/Can none Development Services Information is provided in the April 26 Friday report. Armintor Rental Property property manager was present at multifamily and other rental complexes. 12 2019-354 Fire Department Recruitment Provide costs to have an agency more effectively advertise the Fire Department for recruitment. 03/20/19 Rogers/Hedges Fire/Public Affairs Information will be provided in a future Friday report. Hudspeth Marketing 13 2019-383 Utility Bill Assistance Staff report on incentives that other cities offer to help residents pay utility bills. 03/26/19 Thomson Customer Service This will be addressed during the Customer Service budget presentation. Armintor 14 2019-385 LED Streetlight Information Staff report on the benefits and functionality of switching to LED streetlights including the 03/26/19 Morrow DME Information is provided in the April 26 Friday report. Briggs/Hudspeth environmental impact of LEDs once they are discarded. 15 2019-430 Council Committees Work Work session regarding delineating the roles and responsibilities of Council Committees 04/03/19 Wood City Manager's Office A work session is scheduled for June 3. Watts Session 16 2019-431 Rayzor Ranch Update ISR on Rayzor Ranch Town Center change of ownership,information on the land overlays and 04/03/19 Puente/McDonald Economic Development/Development Information will be provided in a future Friday report Watts the process to amend overlays,and information related to the incentives. 17 2019-425 Drones in SWAT operations Information on the use of drones in SWAT Operations to increase police officer safety(similar to 04/03/19 Dixon Police Information is provided in the April 26 Friday report Hudspeth Arlington). 18 2019-428 Police Officer Staff Levels Information on the number of police officer positions that are needed by the city and our plan 04/03/19 Dixon Police Information will be provided in a future Friday report Briggs address any gap. 19 2019-420 Affordable Housing Bonds Would like to discuss/explore bonds for affordable housing similar to Austin,TX 04/03/19 Kuechler/Puente Public Affairs/Finance This will be included in the bond program work session discussion scheduled Armintor for April 16. 2019-421 Watering Maximums ISR on best practices from other municipalities who have effectively enhanced weekly watering 04/03/19 Banks Utilities Administration Information will be provided in the May 3 Friday report. Armintor 20 restrictions and helped promote more sustainable irrigation and xeriscaping throughout their respective communities.Include information on how other cities notify customers of potential water leaks and water loss issues. 21 2019-424 Site specific gas well head ISR on feasibility and desirability on site specific gas well pads setbacks including factors such as 04/03/19 Banks Utilities Administration Information will be provided in the May 10 Friday report. Meltzer setbacks differing number of wellheads per site. 22 2019-473 Community Market What fees do vendors selling jewelry and crafts pay at events such as Arts&Jazz Festival? 04/09/19 Packan/McDonald City Manager's Office Information will be provided during the April 30 HOT Funds Committee Watts meeting 23 2019-456 Ethics Attorney Opinions Work Session on individuals covered as City officials under the Ethics Ordinance obtaining 04/09/19 Wood I City Manager's Office A work session is scheduled for June 3. Watts information from the City's Ethics attorney and Outside Counsel 24 2019-470 Community Market Could the market evolve to a year-round operation? 04/09/19 Wood City Manager's Office Information will be provided during the April 30 HOT Funds Committee Meltzer meeting 25 2019-466 Community Market Could the City provide portable restrooms to the Community Market as a form of in-kind support? 04/09/19 Wood City Manager's Office Information will be provided during the April 30 HOT Funds Committee Briggs meeting 26 2019-467 Community Market Update from the County regarding their plans to upgrade the Historical Park and support the 04/09/19 Wood City Manager's Office Information will be provided during the April 30 HOT Funds Committee Briggs Community Market? meeting 27 2019-468 Community Market What additional in-kind support can the City provide to the Community Market? 04/09/19 Wood City Manager's Office Information will be provided during the April 30 HOT Funds Committee Hudspeth meeting 28 2019-471 Community Market Do we have evidence to prove the Community Market's eligibility for HOT funds? 04/09/19 Wood/Puente City Manager's Office/Finance Information will be provided in a future Friday report. Ryan 29 2019-472 Community Market What other options does the Community market have to raise funds?Is there a way to verify 04/09/19 Wood/Puente City Manager's Office/Finance Information will be provided in a future Friday report. Watts vendors are collecting sales tax? 30 2019-454 Civic Center Availability Staff report on projected Civic Center availability for the next nine months. 04/09/19 Packan Parks and Recreation Information will be provided during the April 30 HOT Funds Committee Armintor meeting 31 2019-460 County Park Restroom Can we put a restroom in the County Historical Park(like Fred Moore park)? 04/09/19 Packan Parks and Recreation Information will be provided during the April 30 HOT Funds Committee Hudspeth meeting 32 2019-469 Community Market Information on the addition of a City position to support all non-profit agencies. 04/09/19 Kuechler/Rogers Public Affairs/Community Development Information will be provided in a future Friday report. Hudspeth 33 2019-458 Food Diversion What are the benefits of a food diversion program? Are there ordinances we can model? 04/09/19 Cox Solid Waste Information will be provided during a work session currently scheduled for Meltzer June 25 34 2019-496 TxDOT Service Road Work with TxDOT to address traffic back-ups at the left turn lane on the 1-35E service road near 04/16/19 Deshmukh/Estes Capital Projects Information is provided in the April 26 Friday report. Hudpseth Teasley. 35 2019-494 Unfilled Board&Commission Staff report on measures that can be taken to ensure that board and commission seats do not 04/16/19 Rios/Wood City Secretary Information will be provided in a future Friday report. Armintor Seats remain unfilled for an extended period of time. 36 2019-497 Electric Lawn Rebate Information on previous City rebate program for electric lawn care equipment and a staff report 04/16/19 Barnett/Banks Sustainability Information is provided in the April 26 Friday report. Meltzer on the feasibility of reinstating the program for private residents and commercial entities. Exported on April 26,2019 12:22:03 PM CDT 117 Page 1 of 2 Title Request Request Date Staff Responsible Department Status Requested By 37 2019-519 Green Painting for Bike/Ped Is green painting on pavement for bike/pedestrian lanes a wise policy. Discuss pros/cons and 04/23/19 Kremer/Oliphant Capital Projects Information will be provided in a future Friday report Hudspeth Lanes best practices 38 2019-523 Zoned Parking Provide information about"zoned parking"and how it could help around campus 04/23/19 Estes/Deshmukh Capital Projects Information will be provided in a future Friday report Briggs 39 2019-520 Arby's Grease Trap Verify if the Grease at the Arby's on 288 Trap is or is not in the Grass. 04/23/19 Hedges/Lahart CIS Information will be provided in a future Friday report Hudspeth 40 2019-522 Chalking Tires Summary of the recent court decision regarding the chalking of tires on vehicles 04/23/19 Birds ye City Manager's Office/City Attorney's Information is provided in the April 26 Legal Status Report Briggs 41 2019-529 Public Art Committee Information on the criteria that the Public Art Committee uses for funding requests 04/23/19 Rogers Economic Development Information will be provided in a future Friday report 2019-524 Department Leadership Request information on the salary(do they make over$100K)and location(do they live in 04/23/19 Romine Human Resources Information will be provided in a future Friday report Briggs 42 Location and Salary Denton)of department directors and deputy directors. Include comparison information from Lewisville,Flower Mound,Carrollton,Frisco,Little Elm,McKinney,and Plano. Discuss any ideas on incentivizing senior staff to live in Denton. 43 2019-521 Arboretum Concept Can the Parks Department work with organizations like the Master Gardeners to explore an 04/23/19 Packan Parks and Recreation Information will be provided in a future Friday report Ryan arboretum concept as part of the Master Plan 44 2019-525 PEG Fund Information Request of PEG fund information be sent to Council 04/23/19 Adams Public Affairs/DTV Information is provided in the April 26 Friday report. All 45 2019-528 Closed Captioning on DTV Information on closed captioning options for public meeting broadcasts including staff 04/23/19 Adams Public Affairs/DTV Information is provided in the April 26 Friday report Armintor recommendation 46 2019-526 Green Building Can Sustainability staff reach out to Zero Energy builder to see what we can learn,building 04/23/19 Barnett Sustainability Information will be provided in a future Committee on the Environment Hudspeth codes,what could we do to encourage green building in Denton? meeting 47�2019-527 Water/Wastewater Impact Fees Request that slides are included during the budget presentation on how water/wastewater impact 04/23/19 Banks/Pugsley Water/Wastewater Information will be provided in the April 26 Friday report. fees collected were used.Break down each fund into separate slide Exported on April 26,2019 12:22:03 PM CDT 118 Page 2 of 2 Other Council Requests for Information 6 Title Request Request Date Staff Responsible Department Status Requested By 1 2019-077 Curbside Compost Program Information on introducing a curbside organics/composting collection program,including to what 11/28/18 Cox Solid Waste Information will be provided with the Yardwaste Business Case Analysis Meltzer extent a market can be found for the product. work session that is planned for May 21. 2 2019-078 Roselawn Batch Plant Zoning Information on zoning concern for a proposed batch plant off of Roselawn Drive. 11/29/18 Cannone/McDonald Development Services A status update was provided in the December 7 Friday report.Staff will Briggs provide updates once additional information is received from TxDOT. 3 2019-079 Verizon Pole Debt Update on the Verizon pole attachment debt. 12/03/18 Puente/Morrow/Adams DIME Information will be provided in a future Legal Status Report. Meltzer 4 2019-089 Sherman Drive/Palladium Apts. Information on planned Sherman Drive access for the Palladium Apartments and timing on the 01/29/19 Deshmukh/Estes Capital Projects Information is provided in the April 26 Friday report. Briggs project to install a traffic signal at Poinsettia Street and Sherman Drive. 2019-093 LINT Parking Enforcement Improve parking enforcement in the areas surrounding the LINT campus. 02/07/19 Dixon Police Police is coordinating with LINT and its Parking Enforcement Officers to Briggs/Meltzer improve enforcement in the area.Staff is also considering creative solutions 5 to add additional enforcement to the area,such as civilian public safety officers.A formal report and timetable for action will be provided in a future Friday report. 6 2019-094 SUP for all Multifamily Staff report describing if requiring Specific Use Permits for all multifamily developments would be 02/09/19 Leal City Attorney's Office Information will be provided in a future Legal Status report. Meltzer a violation of the Fair Housing Act. 7 2019-302 Municipal Broadband Clarification on if municipalities can legally provide broadband as a public utility.Provide 03/07/19 Birdseye/Kraft Technology Services Information is provided in the April 26 Friday report. Briggs information on the Greenville,TX;Fort Collins,CO;and Chattanooga,TN models. 8 2019-311 Private ADA Compliance Staff report on what can be done to educate private businesses on ADA requirements and what 03/09/19 Leal/Canizares/Adams City Attomey/City Manager's Office Information is provided in the April 26 Friday report. Armintor can be done at the local level to encourage compliance. 2019-364 Tree Preservation and Legal opinion on the potential impact of adding"owner domiciled"to exemption B of the Tree 03/20/19 McDonald I Development Services Information will be provided in future Legal Status report. Meltzer 9 Landscape Standards Preservation and Landscape Standards. The proposed revised exemption would read,"Property Exemption Revision Research on which a single-family or two-family owner domiciled residential dwelling unit(s)exists 2019-395 Tree Code Processes What is the planned process during the tree code's pre-enforcement period to vet whether black 03/27/19 Cannone Development Services A response regarding blackjack oaks is included in the April 12 Friday report. Meltzer 10 jack oaks are part of the cross timbers and should be treated like post oaks,and vet and Information regarding the"owner domiciled"term will be provided in a future reconsider whether the term owner-domiciled will be inserted in the exemption for single family Friday report. and duplex homes? 11 2019-408 Volunteer Landscape Establish volunteer landscaping effort to address blighted areas across the City. 03/27/19 Packan/Anderson Parks and Recreation/KDB An internal meeting is set for April 29,and information will be provided in a Meltzer Assistance future Friday report. 12 2019-414 Street Contractors Prepare a list of contractors who were found to have done faulty compaction work leading to 04/02/19 Estes Capital Projects Information will be provided in a future Friday report. Meltzer street failures. 13 2019-436 Paid Parental Leave Policy Staff report on DeSoto's paid parental leave policy and how it could apply to Denton. 04/06/19 Romine Human Resources Information is provided in the April 26 Friday report. Armintor 14 2019-437 Recording Council Committee Provide information on potentially recording the Committee on the Environment and Committee 04/06/19 Kuechler/Rogers Public Affairs A work session has been scheduled for April 23. Briggs meetings on Citizen Engagement meetings. 15 2019-440 Signal study at Brinker/Quail Additional information is needed on why previous traffic study at Brinker and Quail Creek was 04/08/19 Estes/Deshmukh Capital Projects Information will be provided in a future Friday Report Hudspeth Creek insufficient to create a signal. Also requests typical interval time between traffic studies. 16 2019-449 Speed Sign Installation Install speed signs that record data on a rotating schedule on Windsor(after Nottingham), 04/08/19 Dixon Police Information will be provided in a future Friday report. Briggs Nottingham(near park),Kings Row(from Sherman to Loop) 2019-453 Installation of Yield Sign Near Can we discuss with TxDOT the addition of a yield sign for the frontage road by the Buc-ee's 04/09/19 Canizares/Estes Capital Projects Information will be provided in a future Friday report. Briggs 17 Buc-ee's offramp offramp?Cars are coming off the ramp at 60 plus mph trying to get into the right lane to turn into Buc-ee's. 18 2019-450 Art Shows at Private Residence Concern regarding regular art shows at 1827 Scripture. 04/09/19 Lahart/McDonald CIS/Development Services Information will be provided in a future Friday report. Hudspeth on Scripture 19 2019-463 Service Animal What is the complaint process for service animal discrimination? 04/10/19 Canizares/Adams City Manager's Office Information is provided in the April 26 Friday report. Metlzer 20 2019-480 Oak Street Alleyway Confirmation on if the City owns/maintains the alleyway behind 1015 W.Oak Street and if there 04/12/19 Estes/Deshmukh Capital Projects An update was provided in the April 19 Friday report. Additional information Meltzer are any plans to improve the current condition will be provided in a future Friday report. 21 2019-484 Oak Street Alleyway Confirmation on if the City owns/maintains the alleyway behind 1015 W.Oak Street and if there 04/12/19 Estes/Deshmukh Capital Projects An update was provided in the April 19 Friday report. Additional information Armintor are any plans to improve the current condition will be provided in a future Friday report. 22 2019-482 Multi-family Composting In addition to the previous request for multi-family recycling,prepare information on multi-family 04/13/19 Cox Solid Waste Information will be provided during a work session currently scheduled for Meltzer Program and curbside composting. June 25 23 2019-498 Preserve Asphalt Consider strategies used by Georgetown,TX and other cities around the country to maintain 04/16/19 Estes/Kremer Capital Projects Information will be provided in a future Friday report. Meltzer street condition taught by Preserve Asphalt's Accredited Pavement Management Program. 24 2019-501 East Windsor Construction How long will the construction along the East Windsor sidewalk last and who is conducting the 04/16/19 Kremer Capital Projects Information will be provided in a future Friday report. Briggs work? 25 2019-488 Lighting at the Cupboard Notify the owner of the former Cupboard property that lighting is a public safety concern for 04/16/19 Wood City Manager's Office/ED Rachel Wood emailed Virgil Strange,owner of the Cupboard requesting a Armintor residents,particularly around the recycling dumpster. meeting to discuss lighting on April 16. 26 2019-499 Service Center Building Could the small building in the Service Center parking lot potentially be used by a non-profit 04/16/19 Canizares/Wood/Kuechler City Manager's Information will be provided in a future Friday report. Meltzer agency?If this is an option,would the process be to make it available to non-profit agencies? Office/Facilities/Community 27 2019-500 Homeless Housing Placements Which organizations listed on the dashboard our housing are housing individuals each month? 04/16/19 Kuechler Community Development Information will be provided in a future Friday report. Briggs This will help Council understand where grants are needed most. 28 2019-491 Equipment Staging Limitations Information on requirements for equipment staging in response to concerns expressed by a 04/16/19 McDonald/Cannone Development Services Information will be provided in a future Friday report. Hudspeth business owner at 714 Dallas Drive who recently purchased 706 Dallas Drive. 29 2019-487 New Streetlights Information on the new process to have new streetlights installed? 04/16/19 Fielder/Morrow DME Information is provided in the April 26 Friday report. Briggs 30 2019-506 Drainage at Fawn Drive Residents of Fawn Drive(3925 Fawn sent original email Council member)are experiencing 04/17/19 Estes/Deshmukh Capital Projects Information will be provided in a future Friday report Briggs flooding from behind them. 31 2019-503 380 and Geesling Address traffic safety concerns at Geesling and 380 caused by traffic diversion while Mayhill is 04/18/19 Kremer Capital Projects Information is provided in the April 26 Friday report. Briggs under construction. 2019-502 Mortgage Revenue Bonds How would mortgage revenue bonds work using the situation from the recent staff report?Does 04/18/19 Kuechler/Shaw Community Development Information is provided in the April 26 Friday report. Armintor Denton have a housing corporation,if so please provide a listing of the housing it has financed. 32 What is involved in creating a housing corporation and what are the requirements?What is the relationship between a housing corporation and a City Council?What connection would there be to DAHC and who is on the DAHC board? 33 2019-504 Oak Gateway Area Plan Clarification on language about incentivizing mixed use-development along Oak and Hickory 04/19/19 Cannone/Menguita Development Services Information will be provided in a future Friday report. Meltzer Clarification Street given that Oak is entirely residential with the exception of the block west of Fry Street. Exported on April 26,2019 12:32:07 PM CDT 119 Page 1 of 2 Row ID Title equest Request Date Staff Responsible Department Status Requested By 34 2019-508 No right on red at Nottingham Resident request to place a no right on red sign on the southbound(and perhaps northbound) 04/22/19 Kremer Capital Projects Information will be provided in a future Friday report Briggs and University. lanes of Nottingham at the intersection of University 35 2019-516 Road Patch on Broken Bow Request for information on when an area of poor pavement on Broken Bow will be fixed 04/22/19 Kremer Capital Projects Information will be provided in a future Friday report Briggs 36 2019-512 Noise at Backyard on Bell Resident complaint regarding the late noise from backyard on Bell 04/22/19 Dixon Police Information is provided in the April 26 Friday report. Watts 37 2019-515 "Find Your Councilmember" Fix irregularities with the"Find Your Councilmember"webpage that is directing certain people to 04/22/19 Kraft/Puente Technology Services Staff is currently working on a solution.Information will be provided in a Briggs Webpage the wrong Council Member future Friday report. 38 2019-532 Tax Rate and Fee Reduction Information on the tax rate reductions and fee reductions over the past several years 04/25/19 Puente Finance Information will be provided in a future Friday report. Briggs History 39 2019-533 Windows at City Hall West information on window replacements at City Hall West 04/25/19 Canizares City Manager's Office Information will be provided in a future Friday report Meltzer 40 2019-535 Mold at Providence Place Complaints about flooding in some of the senior independent living facilities at Providence Place 04/25/19 McDonald Development Services Staff is investigating.Information will be provided in a future Friday report Hudspeth Exported on April 26,2019 12:32:07 PM CDT 120 Page 2 of 2 April 2019 - . 1 2 3 4 5 6 9:00 am DCRC 10:3 0 am C O C E 4:00pm Public At Committee 11:3 0 am Council 2:30pm Agenda Comni ttee Luncheon 2:00 pm CC Work Session 2:00pm Committee on the 6:30 pm CC Regular 5:00pm PH Work Session Environment Se ssion 6:30pmP&ZRegular Session 5:3 0 p m Tra tfic Sa fe ty Commission 7 8 9 10 11 12 13 9:00a m Pub lic Utilities 9:00 am Mob ility 11:00amEDP Bo a rd Committee HOT&S Committee 11:30 2:00 pm 2nd Tuesday 2:30pm Agenda Connnittee 5:30pm HLC Session 4:00pmP&Z Work Session 6:30pm P&Z Regular Session 14 15 16 17 18 19 20 10:30 a m Aud it/ Fina nc e 5:00pmP&Z Work Session 4:00pm HaBSCo N feting 6:30pmP&Z Regular Session Cancelled 1:00 pm CC Work Session 6:3 0 pm CC Regular 6:00pm Committee on Se ssion Persons With Disabilities 21 22 23 24 25 26 27 6:00pm Public Utilities 10 am Council Airport Bo a rd 2:30pm Agenda Committee 2:00 pm CC Work Session 6:30 pm CC Spedial 5:30praSCHistoricLandmark Called Meeting 28 29 30 4:30pm ZBA 9am HOT&S Committee Me e ting 10:30am Council Airport 11am Audit/Finance No CounciiMeeting 121 May 2019 1 2 3 4 4:00pm Pubic Art Cormrvttee 2:30pmAgenda Committee 5:00pm P&Z Work Session 6:30pm P&Z Regular Session 5:30pm Board ofEthics 5 6 7 8 9 10 11 9:00a m Pub he Utilities 9:00 am Mob ility I1:00amEDP Board Committee 11:30 am Council 11:30 am CC Work luncheon Session 1:30pm Committee on the 6:30 pm CC Regular Environment Se ssion 0 pm Tra ffic Sa fe ty m m issio n 12 13 14 15 16 17 18 30p m HIE 5:00pmP&Z Work Session 4:00pm HaBSCo Meting 6:30pm P&Z Regular Session 5:00pm Committee on Persons with Disabilities 19 20 21 22 23 24 25 6:00pm Pubhc Utilities 2:00pm CC Work Session 11:00amTIF Board(TIRZ#1) Board 6:30 pm CC Regular Se ssion 4:00pm ZBA 26 27 28 29 30 31 o CounciilMeeting 122 June 2019 1 2 3 4 5 6 7 8 11:30 am Council 2:00 pm CC Work Session 5:00pmP&Z Work Session 4:00pmPubhc Ail Committee Luncheon 6:30 pm CC Regular 6:30pmP&Z Regular Session 1:30pm Committee on the Se ssion Environment 5:3 0 p m Tra ffic Sa fe ty Commission 9 10 11 12 13 14 15 9:00a m Public Utilities 9:00 a m Mob ility 11:00amEDP Board Committee 2:00 pm 2nd Tuesday 5:30pm BIC Session 16 17 18 19 20 21 22 2:00 pm CC Work Session 5:00pmP&Z Work Session 4:00pm HaBSCo Nbeting 6:30 pm CC Regular 6:30pm P&Z Regular Session Se ssio n 5:00pm Committee on Persons with Disabilities 23 24 25 26 27 28 29 6:00p m Public Utilities 2:00 pm 4th Tuesday Bo a rd Session 4:00p m ZBA 30 123 Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Monday, May 6, 2019 11:30 AM Work Session Room After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Monday, May 6, 2019 at 11:30 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street,Denton, Texas at which the following items will be considered: WORK SESSION 1. Work Session Reports A. ID 19-347 Receive a report, hold a discussion, and give staff direction regarding proposed amendments to the Naming Policy Guidelines for City Buildings, Facilities, Land, or any Portion Thereof. B. ID 19-911 Receive a report, hold a discussion, and provide staff direction regarding the implementation of an Acceptance of Sponsorships and Donations Policy. C. ID 19-967 Receive a report, hold a discussion, and give staff direction regarding the Hickory Creek Realignment. D. ID 19-744 Conduct an automated external defibrillator (AED) and cardiopulmonary resuscitation (CPR)training. NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas,on the day of ,2019 at o'clock(a.m.)(p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. Page I Printed on 412612019 124 Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Tuesday, May 7, 2019 11:30 AM Work Session Room&Council Chambers WORK SESSION BEGINS AT 11:30 A.M.IN THE WORK SESSION ROOM REGULAR MEETING BEGINS AT 6:30 P.M.IN THE COUNCIL CHAMBERS After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, May 7, 2019, at 11:30 a.m. in the Council Work Session Room at City Hall, 215 E.McKinney Street,Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 19-946 Receive a funding recommendation report from the Community Development Advisory Committee (CDAC) and the Human Services Advisory Committee (HSAC), hold a discussion and give staff direction regarding these recommendations, activities, and the proposed 2019 Action Plan for Housing and Community Development. B. ID 19-012 Receive a report, hold a discussion, and give staff direction regarding the City of Denton's special event process and proposed ordinance. C. ID 19-699 Receive a report, hold a discussion, and provide staff direction regarding the Integrated Pest Management Program. D. ID 19-855 Receive a report, hold a discussion, and give staff direction regarding the use of utility service addresses for public hearing notifications. Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code,as amended,or as otherwise allowed by law. 1. Closed Meeting: A. ID 19-913 Deliberations regarding Economic Development Negotiations - Texas Government Code Page I Printed on 412612019 125 City Council Meeting Agenda May 7,2019 Section 551.087; Consultation with Attorneys - Texas Government Code, Section 551.071 Receive a report and hold a discussion regarding the offer of a financial or other incentive to Sally Beauty Company. This discussion shall include commercial and financial information, including an economic development application, the City has received from Sally Beauty Company, a business prospect which the City Council seeks to have locate, stay, or expand in or near the territory of the city, and with which the City Council is conducting economic development negotiations. Consultation with the City's attorneys about legal issues related to economic development negotiations and agreements to protect the exchange of certain confidential and/or proprietary information related to Sally Beauty Company. A public discussion of these legal issues would conflict with the duty of the City's attorneys to the City of Denton and its City Council under the Texas Disciplinary Rules of Professional Conduct. B. ID 19-973 Consultation with Attorneys-Under Texas Government Code Section 551.071. Consult with the City's attorneys and discuss legal status, expenses and strategy in Cause No. DC-17-08139, styled "Michael Grim and Jim Maynard v. City of Denton, Texas" pending in the 68th Judicial District Court, Dallas County, Texas; where discussion of these legal matters in an open meeting would conflict with the duty of the City's attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or otherwise compromise the City's legal position in pending litigation. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the `Public Power Exception'). The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act,including,without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. REGULAR MEETING OF THE CITY OF DENTON CITY COUNCIL AT 6:30 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS AT WHICH THE FOLLOWING ITEMS WILL BE CONSIDERED: 1. PLEDGE OF ALLEGIANCE A. U.S.Flag B. Texas Flag "Honor the Texas Flag—I pledge allegiance to thee,Texas, one state under God, one and indivisible." 2. PROCLAMATIONS/PRESENTATIONS A. ID 19-687 G. Brint Ryan Page 2 Printed on 412612019 126 City Council Meeting Agenda May 7,2019 B. ID 19-969 Denton County Mental Health Month C. ID 19-970 Children's Mental Health Awareness Day D. 1D 19-971 Bike Month E. ID 19-972 Building Safety Month 3. PRESENTATION FROM MEMBERS OF THE PUBLIC A. Review of procedures for addressing the City Council. B. Receive Scheduled Citizen Reports from Members of the Public. This section of the agenda permits any person who has registered in advance to make a citizen report regarding a public business item he or she wishes to be considered by the City Council. This is limited to no more than four (4) speakers per meeting with each speaker allowed a maximum of four (4) minutes to present their report. At the conclusion of each report, the City Council may pose questions to the speaker or may engage in discussion. If the City Council believes that a speaker's report requires a more detailed review, the City Council will give the City Manager or City Staff direction to place the item on a future work session or regular meeting agenda and advise staff as to the background materials to be desired at such meeting. 1. ID 19-917 Mr.Lester Hudson regarding high-speed internet in Denton. C. Additional Citizen Reports - This section of the agenda, which is also known as the "open microphone" section, permits any person who is not registered for a citizen report to make comments about public business items not listed on the agenda. This section is limited to two open microphone speakers per meeting with each speaker allowed a maximum of four (4) minutes. Such person(s) must file a "Blue Card" requesting to speak during this period,prior to the calling of this agenda item. During open microphone reports under this section of the agenda, the Council may listen to citizens speak. However, because notice of the subject of the open microphone report has not been provided to the public in advance, the Texas Open Meetings Act limits any deliberation or decision by the Council to: a proposal to place the item on a future agenda; a statement of factual policy; or a recitation of existing policy. Council Members may not ask the open microphone speakers questions or discuss the items presented during open microphone reports. NOTE: If audio/visual aids during presentations to Council are needed, they must be submitted to the City Secretary 24 hours prior to the meeting. 4. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A — Q). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. Page 3 Printed on 412612019 127 City Council Meeting Agenda May 7,2019 A. ID 19-110 Consider adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, updating the existing "Denton Municipal Electric - Energy Risk Management Policy". B. ID 19-685 Consider approval of a resolution of the City of Denton, Texas allowing the Denton Black Chamber of Commerce to sell alcoholic beverages for the Denton Blues Festival to be held on Saturday, September 21 through Sunday, September 22, 2019, at the Quakertown Park upon certain conditions; authorizing the City Manager or his designee to execute an agreement in conformity with this resolution; and providing for an effective date. C. ID 19-824 Consider approval of a Resolution re-appointing a member to the Board of Directors of the Texas Municipal Power Agency, a Joint Powers Agency, representing the City of Denton,Texas; and declaring an effective date. D. ID 19-930 Consider approval of the minutes of April 1, April 2, April 9, April 16, and April 23, 2019. E. ID 19-931 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 521-16 for the acquisition of one (1) Altec model TA60 Articulating Telescopic Aerial Truck for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (File 7024- awarded to Freightliner of Austin, in the not-to-exceed amount of$243,539). The Public Utilities Board recommends approval(-). F. ID 19-933 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Sourcewell Cooperative Purchasing Network Contract Number 021815, for the acquisition of one (1) Tractor/Scraper combination for $868,010.90 for the Solid Waste Department; authorizing the expenditure of funds therefor; and declaring an effective date (File 7034 - awarded to Associated Supply Company, Inc., in the not-to-exceed amount of$868,010.90). The Public Utilities Board recommends approval(-). G. ID 19-934 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 515-16 for the acquisition of two (2) Broce Model RJT350 Sweepers for the Water Distribution Department; providing for the expenditure of funds therefor; and providing an effective date (File 7035 - awarded to R.B. Everett & Company, in the not-to-exceed amount of $119,970). The Public Utilities Board recommends approval(-). H. ID 19-935 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 515-16 for the acquisition of one (1) new Volvo model L180H and one (1) new Volvo model L70H replacement Wheel Loaders for the Beneficial Reuse Department; providing for the expenditure of funds therefor; and providing an effective date (File 7048 - awarded to Page 4 Printed on 412612019 128 City Council Meeting Agenda May 7,2019 Romco Equipment Company, LLC, in the not-to-exceed amount of $546,413). The Public Utilities Board recommends approval(-). I. ID 19-936 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with N.G. Painting L.P., for the Construction of NW Storage Tank Rehabilitation located at the intersection of Loop 288 and Hwy. 35N; providing for the expenditure of funds therefor; and providing an effective date (IFB 6990- awarded to N.G. Painting L.P., in the not-to-exceed amount of$249,050). The Public Utilities Board recommends approval(-). I ID 19-937 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 521-16 for the acquisition of three (3) heavy duty refuse trucks for the Solid Waste Department; providing for the expenditure of funds therefor; and providing an effective date (File 7049 - awarded to Rush Truck Center of Texas, L.P., in the not to exceed amount of $844,362). The Public Utilities Board recommends approval(-). K. ID 19-938 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of the first amendment to a Professional Services Agreement between the City of Denton and Bates and Martin Architects, LLC, amending the contract approved by Purchasing Staff on October 22, 2018, in the not-to-exceed amount of $34,300, said first amendment to provide architectural services for 12 tennis courts and lighting for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (File 6915 - providing for an additional expenditure amount not-to-exceed $121,368, for a total contract amount not-to-exceed$155,668). L. ID 19-939 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract through the Buy Board Cooperative Purchasing Network Contract Number 529-17 for the replacement of outdated irrigation control equipment; providing for the expenditure of funds therefore; and providing an effective date (File 6948 - awarded to Interspec, LLC, in the not-to-exceed amount of$184,140). M. ID 19-940 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract through the Department of Information Resources (DIR) Cooperative Purchasing Network Contract Number DIR-TSO-3781 with Microsoft Corporation, for Microsoft Premiere Support Services; providing for the expenditure of funds therefor; and providing an effective date (File 7044 - awarded to Microsoft Corporation, in the three (3) year not-to-exceed amount of $258,285). N. ID 19-968 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract extension between the City of Denton and Jagoe-Public Company, through November 7, 2019, to provide the construction of asphalt and concrete street sections and repairs; and declaring an effective (File 6730-extending a contract with Jagoe-Public Company,to November 7,2019). Page 5 Printed on 412612019 129 City Council Meeting Agenda May 7,2019 O. ID 19-986 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with CMS Mechanical Services, Inc., for the supply of heating, ventilation and air conditioning maintenance, repairs and replacement services for various City buildings and any other areas maintained by the City of Denton Facilities Department; providing for the expenditure of funds therefor; and providing an effective date (IFB 6976- awarded to CMS Mechanical Services, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions,in the total five(5)year not-to-exceed amount of$2,500,000). P. ID 19-394 Consider adoption of an ordinance approving an Airport Land Lease Agreement between the City of Denton and 3KAM Real Estate, LLC; and providing an effective date. The Council Airport Committee recommends approval(X-X). Q. ID 19-994 Consider approval of a resolution of the City of Denton approving a letter of support for Serve Denton regarding its grant proposal of $100,000.00 to the Moody Foundation to complete expansion of the Serve Denton Center Facility to include the Denton Community Food Center, Health Services of North Texas clinic, and Children's Advocacy Center offices; and providing an effective date. 5. PUBLIC HEARINGS A. Z18-0026a Hold a public hearing and consider adoption of an ordinance regarding an amendment to the Rayzor Ranch Overlay District to provide standards and criteria for the residential development within the Rayzor Ranch South Campus - South Mixed Use District, being a part of the approximately 257 acre Rayzor Ranch South Campus generally located on the south side of West University Drive/US 380 and west of Bonnie Brae Street in the City of Denton, Denton County, Texas; adopting an amendment to the City's official zoning map; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; providing for severability and establishing an effective date. (Z18-0026, Rayzor Ranch South, Hayley Zagurski). THIS ITEM HAS BEEN POSTPONED DUE TO CANCELLATION OF THE APRIL 17, 2019 PLANNING AND ZONING COMMISSION MEETING. B. DCA19-0004 Hold a public hearing and consider adoption of an ordinance regarding a proposed c revision to the Denton Development Code; specifically to amend Subchapter 5 Zoning Districts and Limitations, Subchapter 8, Group Homes, Subchapter 14, Parking Standards, and Subchapter 23, Definitions related to supportive residential uses and treatment facilities; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; providing a severability clause and an effective date. (DCA19-0004, Treatment Centers,Julie Wyatt) C. S18-0005e Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, approving a Specific Use Permit to allow for a multi-family dwelling use on an approximately 9.91 acre site, generally located west of Mockingbird Land, south of Mingo Road, in the City of Denton, Denton County, Texas; providing for a penalty in the maximum amount of $2000.00 for violations thereof; providing for severability; and establishing an effective date. The Planning and Zoning Commission recommends Page 6 Printed on 412612019 130 City Council Meeting Agenda May 7,2019 approval 6-0,with a condition. (S 18-0005,Mockingbird Multifamily,Ron Menguita) 6. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 19-397 Consider adoption of an ordinance of the City of Denton approving a consent to Collateral Assignment of an Airport Land Lease Agreement between Mark Hicks Transport, LLC and AccessBank Texas; and providing an effective date. The Council Airport Committee recommends adoption of the ordinance(2-0). B. ID 19-912 Consider adoption of an ordinance approving an Economic Development Agreement under Chapter 380 of the Local Government Code to promote economic development and to stimulate business activity in the city of Denton between the City of Denton and Sally Beauty Supply, LLC, regarding the development of an approximate 30-acre parcel of land generally located along Western Boulevard and north of Airport Road, in Denton; authorizing the expenditure of funds therefor; and providing an effective date. C. ID 19-007 Consider adoption of an ordinance of the City of Denton ("City") authorizing the City Manager, or his designee, to execute a Purchase Agreement by and between MD Masud Reza (the "Owner"), and the City, regarding the sale and purchase of fee simple to an approximate 1.656 acre tract, more or less, situated in the Alexander Hill Survey, Abstract No. 623, Denton County, Texas for the purchase price of Two Million Nine Hundred Ninety-Nine Thousand Seven Hundred Fifty Dollars and No Cents ($2,999,750.00), as prescribed in the Purchase Agreement; authorizing the expenditure of funds therefor; authorizing relocation expenditures; providing for severability and an effective date. (Eagle Electric Substation- 801-811 Eagle Drive&827 Bernard Street) D. ID 19-918 Consider nominations/appointments to the City's Boards, Commissions, and Committees: Committee on Persons with Disabilities, Health & Building Standards Commission, Public Art Committee, Special Citizens Bond Advisory Committee, and Zoning Board of Adjustment. 7. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics,above posted. CERTIFICATE Page 7 Printed on 412612019 131 City Council Meeting Agenda May 7,2019 I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas,on the day of ,2019 at o'clock(a.m.)(p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM AND COUNCIL CHAMBERS ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. Page 8 Printed on 412612019 132 Future Work Session Items 4/24/2019 Meeting Date Currently Slated Work Session Items Notes Acceptance of AED/CPR Training will Sponsorships and City Facility Naming Hickory Creek take place at the close 6-May Lunch Donations Policy Policy Rayzor Ranch PID Realignment AED/CPR Training of the meeting Utility Billing Recommendations Special Event Information for Public Integrated Pest 7-May from HSAC and CDAC jOrdinance Update I Hearing Notification Imanagement 14-May Canvass Election Home Chemical Collection,Bulky Item, and Yard Waste Funding Options for Collection Business Living Wage for City Shelter and 21-May Case Analysis Contractors Charity Care Policy Affordable Housing Homelessness DEC Noise Mitigation Council&Committee Construction Code Red Light Camera Pilot 3-June Lunch Rules of Procedure P-Card Audit(IA) Review and Contract Water,Wastewater, DIVE&Customer Solid Waste Budget Service Budget Inclement Weather 4-Jun Presentation Presentation Policy Mews Streets Financial Forecast Cultural District General Fund A/V General Fund Budget Traffic Signalization Values and Updated 5 Presentations(4 Board of Ethics Development Service and Traffic/Roadway Cultural District 11-Jun Year Forecast Presentations) Presentation Fees Technology Follow Up Economic General Fund Budget Development Presentations(4 Procurement Audit Gateway Signage and Corridor/Small Area Work Session Strategy 18-Jun Presentations) (IA) Design Standards Reinvestment Grant Session General Fund Budget Presentations(4 Utility Street Cuts Police Property Room Commercial Food 25-Jun Presentations) Audit(IA) Rayzor Ranch PID Audit(IA) Municipal Broadband Diversion Gas Well Notification Gas Well Setback and Active and Non-Active Disclosure Reciept and Use of 15-July Lunch Distance Study IGas Wells lRequirements lGas Well Sampling IGas Well Revenue South Lakes Park Employee Ethics Parking Lot Scooter Share Blue Zones Policy Bicycle Share Pilot Solid Waste Rate Mandatory Recycling Discussion(Potentially for Commercial and Right of Way combined with Construction Date TBD Multifamily Real Estate Policy Ordinance Follow-up budget) Procurement Methods utdoor Music Group Home Code Purchasing Manual Venues and Noise Purchasing Manual in Sobering Centers Amendment Joint EDPB Luncheon Update Ordinance July Municipal Rental Manufactured Home Inspection Program Financial Risk Atmos Energy Update Update Disclosure Top priorities from Top Priorities from 3/4 Work Session �4/23 Work Session 133 --- -- Construction Projects Report A' JOF TY I Week of April 29-May 5,2019 — ' '�� DENTON For general inquiries and questions,please contact the Project Management Office at(940)349-7227 NT( Proposed Date Proposed Date Other Department Updated Information/ Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes CURRENT PROJECTS See Yellow Highlighted for Ma'or Closures Atlas Dr. Redstone Hercules 3/25/19 5/21/19 Water Main Replacement Water 12/17/18 Website&Letters (940)349-7167 (Temporary Lane Closures) Intersection Improvemetns Bell Ave. Intersection of McKinney 4/8/19 5/4/19 (Northbound right turn lane, Engineering 2/22/19 Website&Letters (940)349-8910 temporary lane closure Mayhill Project Bridge Website& Blagg Rd. Mayhill Geesling 3/18/19 10/31/19 (Road Closure) Engineering Nextdoor (940)208-4318 Notfficafinn Bonnie Brae St. Roselawn North of 7/1/17 7/1/19 Street Widening Engineering 6/14/18 (940)349-8910 Vintage (Phase 1 Street Closure) Crestoak PI. Liveoak Oakridge 4/1/19 4/30/19 Street Resurfacing,Curb and Gutter Streets 3/21/19 (940)349-7160 (Street Closure) Crestwood PI. Liveoak Edgewood 4/1/19 4/30/19 Street Resurfacing,Curb and Gutter Streets 3/21/19 (940)349-7160 (Street Closure) Crestwood PI. Greenwood Kayewood 4/1/19 4/30/19 Street Resurfacing,Curb and Gutter Streets 3/21/19 (940)349-7160 (Street Closure) Daisy Dr. Boxwood Sweet Gum 4/29/19 6/14/19 Concrete Panel Repair Streets 4/15/19 (940)349-7160 New Project (One Way Lane Closure) Dallas Dr. Intersection of Teasley 11/12/18 5/24/19 Turn Lane Upgrade Streets 11/5/18 (940)349-7160 (Temporary Lane Closure) Eagle Dr. Elm Carroll 1/31/19 6/28/19 Drainage Improvements Drainage (940)268-9726 (Street Closure) Edgewood PI. oakridge Crestwood 4/1/19 4/30/19 Street Resurfacing,Curb and Gutter Streets 3/21/19 (940)349-7160 (Street Closure) PagA4of 6 Proposed Date Proposed Date Other Department Updated Information/ Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes Hann St. Locust Austin 4/29/19 5/31/19 Water Line Improvements PWI 4/11/19 (940)268-9726 New Project (Street Closure) Hercules Ln. Sherman Stuart 3/25/19 7/15/19 Water Main Replacement Water 3/4/19 (940)349-7167 (Temporary Lane Closure) Heritage Tr. South of Linden 3/28/19 5/3/19 Turn Lane Installation PWI Website (940)268-9842 University (One lane both directions closed) Highview Ct. Highview Cr. Dead End 4/29/19 6/7/19 Street Reconstruction Streets 4/18/19 (940)349-7160 (Street Closure) Street and Drainage Improvements Hinkle Dr. University Windsor 4/1/19 6/1/20 (Magnolia Drainage Ph 11 Engineering 11/13/18 (940)349-8910 Temporary Street Closures) Kendoph Ln. 1-35 Willowwood 4/22/19 7/4/19 Street Repairs Streets Website,Nextdoor (940)349-7160 New Project (Street Closure) Notification Kerley St. Duncan Shady Oaks 4/25/19 8/17/19 Wastewater Main Replacement Wastewater Website,Nextdoor Streets Repairs to follow (Street Closure) Notificati (940)349-7300 on 8/5/19-1/9/20 Kings Row Yellowstone Sherman 12/26/18 5/24/19 Curb and Gutter Replacement Streets 12/7/18 (940)349-7160 (Temporary Lane Closure) Wastewater Main Replacement Website,Nextdoor Kings Row Calvert Dunes 4/4/19 5/6/19 Wastewater (940)349-7300 (Temporary Road Closure) Notification Kings Row Yellowstone Stuart 4/15/19 8/16/19 Street Reconstruction Streets 4/9/19 Website,Nextdoor (940)349-7160 (Temporary Lane Closure) Notification Mayhill Rd. US 380 Edwards 9/1/17 2/1/20 Street Widening Engineering 1/3/18, 1/24/18 Door Hangers (940)208-4318 (Temporary Lane Closures) Storm Drain Installation and E.McKinney St. Grissom S.Fork 3/11/19 7/1/19 Street Widening Engineering 3/7/19 (940)349-8910 (Temporary Lane Closure) Waterline Improvements Website, Morse St. Intersection of Mayhill 4/18/19 5/18/19 (Intersection Closure) PWI Businesses&DCTA (940)208-4318 New Project CnntArtprl Myrtle St. Eagle Maple 9 4 18 5 31 19 Eagle Drainage Improvements Engineering 8 21 18 Contacted DCTA (940)349-8910 (Street Closure) North Texas Blvd. Chestnut Stella 4/29/19 5/10/19 Curb Repairs Streets (940)349-7160 New Project (Temporary Lane Closure) Nottingham Dr. Kings Row Stratford 4/4/19 5/6/19 Wastewater Main Replacement Wastewater Website,Nextdoor (940)349-7300 (Temporary Road Closure) Notification PagJYof 6 Proposed Date Proposed Date Other Department Updated Information/ Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes Oakridge St. Edgewood Crestoak 4/1/19 4/30/19 Street Resurfacing,Curb and Gutter Streets 3/21/19 (940)349-7167 (Street Closure) FM 2181 Road Widening Nextdoor Ranchman Blvd. Intersection of FM 2181 1/4/19 5/31/19 (Road Closure on Ranchman to the TxDOT Notification, (940)349-8910 east and west of FM 2181) Electronic Signs Atmos Utility Relocations Nextdoor Street Repairs to follow- Scripture St. Ector Gober 2/4/19 4/26/19 (Westbound Lane Closure;Intersection Atmos (940)205-9821 Notification TBD at Hillcrest Closed) Sheraton PI. Sheraton Buckingham 3/18/19 4/26/19 Street Reconstruction Streets 3/11/19 (940)349-7160 (Street Closure) Smoke Tree Boxwood Plumbago 4/29/19 5/31/19 Concrete Panel Repair Streets 4/16/19 (940)349-7160 New Project (Temporary Lane Closure) Stuart Rd. Long Keystone 1/30/19 6/30/19 Street Reconstruction CM Nextdoor (940)231-9963 Extended Completion from (Street Closure) Construction Notification 4/30/19 Railroad Railroad Crossing Rehabilitation Updated to add Phase II Sycamore St. At 5/1/19 5/3/19 Engineering Email Notifications (940)349-8910 Crossing (Street Closure) from 4/20/19-4/22/19 University Dr. 1200'West 1200'East 4/30/19 5/3/19 Railroad Crossing Rehabilitation Engineering (940)208-4318 New Project (Temporary Road Closure) Street Widening US 377(Ft.Worth Dr.) IH 35E 0.26 mi south of 12/3/18 12/12/20 (Temporary Lane Closures during non- TxDOT 9/25/18 Public Meeting FM 1830 10/8 (940)387-1414 peak traffic) Yellowstone PI. Kings Row Monterey 1/28/19 5/20/19 Street Reconstruction Streets 1/23/19 (940)349-7160 (Temproary Block Closures) COMPLETED PROJECTS Ave.C Hickory Mulberry 9/24/18 4/12/19 UNT Monument Wall Public WorksUNT Project (940)349-8905 New Completion (Road Closure) Inspections Bernard St. Fannin W Chestnut 1/4/19 4/5/19 Street Reconstruction Streets 12/17/18 (940)349-7160 (Street Closure) Sewer Line Installation Nextdoor Bonnie Brae St. University Linden 3/4/19 4/8/19 Engineering Notification& (940)268-9842 New Completion (West side Southbound Lane Closure) Website PagJYof 6 Proposed Date Proposed Date Other Department Updated Information/ Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes Website,Letters, Bonnie Brae St. University Crescent 4/1/19 4/19/19 Sewer Line Installation Engineering 3/14/19 Business (940)268-9842 Expedited Completion from (West Side Southbound Lane) 4/19/19 Website,Letters, P / / Water Improvements g g / ( )268-9842 Expedited Completion from Bonnie Brae St. Scripture Linden 4 1 19 4/19/19 Engineering 3/14 10 Business 940 (Street Closure) 4/19/19 Nntffirafinns Bowling Green St. Georgetown Auburn 1/5/19 4/10/19 Street Reconstruction Streets 12/17/18 (940)349-7160 (Street Closure) Carroll Blvd. Panhandle Crescent 3/25/19 4/26/19 Street Panel Repair Streets 3/11/19 (940)349-7160 New Completion (Northbound Only Lane Closure) City of FM 2181 Denton/Corinth Lillian Miller 7/11/17 7/1/20 Street Widening TxDOT TxDOT (940)-387-1414 City limits Wastewater Main Replacement, Street Repairs Wastewater New Completion Street Fulton St. Congress Gregg 2/27/19 4/19/19 Wastewater 2/14/19 improvements to follow in (Daily Street Closure will re-open at (940)349-7300 6/3/19-10/3/19 the end of each day) Wastewater Main Replacement Hillcrest St. Crescent Emory 3/1/19 4/4/19 (Daily Street Closure will re-open end Wastewater 2/22/19 Website&Letters (940)349-7300 of each day) Hinkle Dr. Mimosa Greenbriar 3/25/19 4/5/19 Water and Sewer Improvements Engineering 3/11/19 (940)268-9842 New Completion (Closed to Thru Traffic) Laguna Dr. Yellowstone Sherman 12/17/18 4/26/19 Street Reconstruction Streets 12/7/18 (940)349-7160 New Completion (Street Closure) McKinney St. Mack Bellaire 2/25/19 4/5/19 Street Construction Engineering 2/14/19 (940)268-9726 (Temporary Lane Closure) Sidewalk and ADA Improvements Website, McKinney St. Austin Oakland 3/25/19 4/19/19 Engineering Businesses (940)391-6299 New Completion (Temporary Eastbound Lane Closure) Contacted Drainage Improvements,Water Main Water Replacement to Mist 319 4519 Re wood Ln. Rockwood Jamestown 1 Replacement,Street Repairs Drainage 12 Drainage Y / / / / p 1718 p g / / (940)349-8488 Follow 62819-102319/ / / / (Intermittent Street Closure) Street Repairs 10/28/19 Concrete Street Panel and Sidewalk Mustang Dr. Sundown Palomino 3/4/19 4/26/19 Repair Streets 2/22/19 (940)349-7160 New Completion (Temporary Lane Closure Drainage Improvements,Street Rockwood Ln. Royal Mist wood 11 26 18 4/5/19 Re airs Drainage 11 23 18 Door Hangers Drainage Street Repairs to follow v v / / p g / / g ( (940)349-8488 10/28/19-TBD Intermittent Road Closure) PagA7of 6 Proposed Date Proposed Date Other Department Updated Information/ Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes Drainage Improvements, Drainage (940) Street Repairs to follow Royal Ln. Royal Rockwood 11/26/18 4/5/19 Street Repairs Drainage 11/23/18 349-8488 10/28/19-TBD (Intermittent Street Closure) Shady Shores Hwy 77 Swisher 4/8/19 4/10/11 Concrete Street Panel Streets Nextdoor (940)349-7160 (Temporary Lane Closure) Notification,website Sidewalk Repair Website,Nextdoor Expedited Completion from San Felipe Dr. Willowick Chimney Rock 4/15/19 4/25/19 (Temporary Lane Closure) Streets Notification (940)349-7160 4/30/19 UPCOMING PROJECTS Bonnie Brae St. Roselawn 135E TBD TBD North South Water Main Phase 2Engineering 11/26/18 (940)349-8910 (Temporary Lane Closures) Hickory Creek Rd. Teasley Riverpass TBD TBD Street Widening Engineering 11/26/18 (940)349-8910 (Temporary Lane Closures) Hickory St. Ave B Welch 6/3/19 10/1/19 Street Reconstruction Streets (940)349-7160 (Street Closure) Water Main Replacement Johnson St. E.Collins E.Daugherty 5/22/19 7/3/19 (Temporary Street Closure will open at Water (940)349-7167 6:00 pm daily) Massey St. Hwy 377 200'West 5/6/19 5/17/19 Street Boring TxDot (940)387-1414 (Street Closure) Mercedes Rd. Oakwood Willowwood 5/6/19 5/31/19 Street Construction Streets 4/23/19 (940)349-7160 New Project (Street Closure) Michial St. McCormick Knight 5/6/19 5/31/19 Street Construction Streets 4/23/19 (940)349-7160 New Project (Street Closure) Water Main Replacement,Street Water Mistywood Ln. Rockwood Jamestown 6/28/19 10/23/19 Repairs Water 12/17/18 Street Repairs 10/28/19-TBD Intermittent Street Closure) (940)349 7167 Neff St. Greenlee Collins 5/6/19 5/31/19 Street Construction Streets 4/23/19 (940)349-7160 New Project (Street Closure) Paco Tr. Ruddell Cul de sac 5/6/19 6/7/19 Sidewalk Repair Streets (940)349-7167 (Lane Closure) Curb and Gutter Panhandle St. Carroll Bolivar TBD TBD Street Resurfacing, Streets 4/9/18 Door Hangers (940)349-7160 (Temporary Lane Closures) PagJ%8of 6 Proposed Date Proposed Date Other Department Updated Information/ Street/Intersection From To of Construction of Completion Brief Description of Construction Department Letters Communication Contact: Notes Peak St. Greenlee Fannin 5/6/19 5/31/19 Street Construction Streets 4/23/19 (940)349-7160 New Project (Street Closure) PEC 4-Engineering In Design Installing Underground Box Culvert Engineering 11/13/18 (940)349-8910 Kansas City Drainage and Roadway Construction Roselawn Dr. Bonnie Brae Southern RR TBD TBD (Bonnie Brae Phase 1 Engineering N/A (940)349-8910 One Lane traffic control Rockwood Ln. Royal Mistywood 10/28/19 TBD Street Repairs Streets 11/23/18 Door Hangers (940)349-7160 (Road Closure) Royal Ln. Royal Rockwood 10/28/19 TBD Street Reconstruction Streets 11/23/18 (940)349-7160 (Road Closure) Shady Oaks Dr. Teasley Woodrow TBD TBD Base Repairs Streets Electronic Signs Meet with business (940)349-7160 (Temporary Lane Closure) owners Wastewater Main Replacement Delayed from 4/29/19- Sherman Dr. Monterey Stuart 5/6/19 7/5/19 Wastewater Website (940)349-7167 (Temporary Lane Closure) 7/5/19 Stuart Rd. Windsor Kings Row TBD TBD Concrete Curb and Gutter Repair Streets (940)349-7160 (Temporary Lane Closures) Thomas St. Panhandle Oak TBD TBD Streets Construction Streets (940)349-7160 Vintage Blvd. US 377 135W 10/1/19 10/1/21 Street Widening Engineering (940)349-8910 (Bonnie Brae Phase 2) PagJ%9of 6 Denton DAY:Tuesday April 30,2019 # STREET NAME BEGINNING END SY TN 1 Faint Carrol Blvd Bolvar St 2,085 22.94 2 Tulane Hinkle Malon 4,250 46.75 3 Cornell W. University Amhurst 2,030 22.33 4 Carlton Malon Gober 1,635 17.99 5 Gober Linder Panhandle 2,042 22.469 6 Crow Malone Aileen 3,390 37.29 7 Piner Oak Hickory 1,050 11.55 8 Congress Hwy 77 Bolvar St 1,422 15.642 9 sSchmits Mingo Old Main 1,764 19.404 TOTAL: 19,668.00 196.94 Denton DAY:Wednesday,May 1, 2019 # STREET NAME BEGINNING END SY TN 1 Deer Forest Grant Pkwy Cul De Sac 3,075 33.83 2 Deerfirld Dr Deerwood Pkwy End 2,706 29.77 3 Williams Buckingham Dr Royal Cres Dr 893 9.82 4 Cambridge Ln Wellington Dr Oxford Ln 2,733 30.06 5 Atlas Dr Redstone Rd Hercules Ln 4,672 51.39 6 Imperial Dr Stuart Ln yellowstone PI 2,800 30.8 7 Branch Crossing Windsor Dr Cooper Branch 960 10.56 8 Wolftrap Olimpia Dr Stuart Rd 2,817 30.987 20,656 227.22 Denton DAY:Thursday May 2, 2019 # STREET NAME BEGINNING END SY TN 1 Fladger West Gate Dead End 2,626 29 2 Coffey Dr West Gate Stephan 3,705 40.755 3 Carriage Hills Windsor Brookhollow 2,567 28 4 Bryan Scripture Crescent 8,889 98 5 Broadway St Allen St Malone St 3,000 33 20,787 228.77 Denton � DAY:Friday May 3,2019 STREET NAME BEGINNING END SY TN 1 Texas Mingo Bell 3.469 38 2 Evers Pkwy Windsor Dead End 7,556 83 3 Driftwood Bell Stuart 3,931 43 4 Live Oak Robinwood Sherman 4,455 49 19,411 140