The URL can be used to link to this page

101819 Friday Staff Report CITY City Manager's Office °F 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: October 18, 2019 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report I. Council Schedule A. Meetings 1. Council Airport Committee on Tuesday, October 22, 2019 at 10:00 a.m. in the City Hall Conference Room. 2. Work Session of the City Council on Tuesday, October 22, 2019 at 1:00 p.m. in the City Council Work Session. 3. Agenda Committee Meeting Wednesday, October 23, 2019 at 2:30 p.m. in the City Manager's Conference Room. 4. Board of Ethics Meeting on Wednesday October 23, 2019 at 5:30 p.m. in the City Council Work Session Room II. General Information & Status Update A. Pending Council Requests Work Session Topics — The following items will be discussed during the October 22 City Council work session. Each week, the topics that will be presented during the next week's agenda will be included in the Friday Report the prior week. Staff contact: Stuart Birdseye, City Manager's Office 1. Discuss the principals and methods of the Integrated Pest Management system. o Requestor: Council Member Briggs o Date Requested: October 13, 2019 o Related Information: Integrated Pest Management Plan (attached), IPM Presentation from the May 7, 2019 City Council meeting (attached) o Requested Format for Response: Work Session Request OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service 2. Discuss a comprehensive anti-discrimination ordinance o Requestor: Council Member Davis o Date Requested: October 4, 2019 o Related Information: None o Requested Format for Response: Work Session Request 3. Request a future work session on gas well safety and possible gas well ordinance inclusions o Requestor: Council Member Armintor o Date Requested: September 29, 2019 o Related Information: 2019-015 Gas Well Inspection Summary Report 2019-035 Active and Non-Active Gas Wells 2019-036 Gas Well Notification Disclosure Requirements 2019-098 Gas Transmission lines and Compressor Stations o Requested Format for Response: Work Session Request B. 2019 First Half Gas Wells Inspection Summary Report—Attached is the gas wells inspection summary report for the first half of 2019 completed by Modern Geosciences. The report includes the results for the inspections of 235 gas well sites; 60 sites classified as high priority, 121 moderate sites,and 54 low sites.A total of 228 action items (AIs) were identified and reported to gas well site operators. Methane leaks (144) and corrosion(64) encompassed 95%of the AIs reported. As of August, all reported AIs had been addressed and resolved. Fence line monitoring (performed simultaneously at up and downwind locations of the well sites) detected no exceedances of total volatile organic compounds (tVOCs), hydrogen sulfide (HzS), radiation, methane, or particulate matter (PM). In general, the number of methane leaks per well by site operator decreased since 2018 (page 14); and except for two site operators,the number of action items (AIs)per well by site operator has also decreased since 2018 (page 13). The inspection summary report for the first half of 2019 will be available for public review at the gas wells inspections webpage. This update is being provided for informational purposes. Staff will be glad to provide additional information to the Council upon request. The summary report for the full year of inspections will be provided towards the end of the calendar year. Staff contact: Deborah Viera, Environmental Services C. Traffic Calming on Linden and Panhandle—On October 7, Council Member Davis requested information on traffic calming plans and/or plans to install sidewalks at the intersection of Linden and Panhandle. The City does not currently have a traffic calming plan or program for that area. Staff will review the characteristics of that area,impacts of any proposed developments,and correlations with the Mobility Plan Update. After review, staff will present recommendations in an Informal Staff Report by the end of November. Staff contact: Brian Jahn, Capital Projects D. Oak Street Crosswalks/Pedestrian Safety - On October 7, Council Member Davis asked if it would be possible to provide protected pedestrian crossings on Oak Street between Carroll Boulevard and Jagoe Street. There are currently two active traffic signal replacement projects that will enhance the crosswalks at the intersections of Oak Street/Fry Street and Oak Street/Jagoe Street (see green circles in map below). 2 The Oak Street/Fry Street intersection currently has a signaled and marked crosswalk through the intersection. This new project will replace all of the signal hardware and restripe the crosswalks. The Oak Street/Jagoe Street intersection currently has a marked crosswalk only. The project will replace all existing signal hardware and add pedestrian indications and pushbuttons. The crosswalks will also be restriped. Staff anticipates the two intersections will be completed by the end of December. Staff will review Oak Street between Fulton Street and Jagoe Street/Ave A for potential pedestrian crossings. This review will take three to four weeks, and, upon completion, staff will provide a summary of recommendations in an Informal Staff Report. Completion is estimated by the end of November. Staff contact:Brian Jahn, Capital Projects S.W, Raw' 1 ram, IL anti - � N E. Traffic Signals on McKinney Street/Jannie Street—On October 7, Council Member Davis requested information regarding signalization at the intersection of McKinney Street and Jannie Street, at the entrance to Denton County Courthouse. Using current traffic counts and projected future traffic generated by the development on the north east corner, staff will perform a signal warrant analysis and present the results, including cost estimates, in an ISR by the end of November. If the study concludes a signal is warranted, staff can evaluate adjacent signalized intersections to determine whether it would be feasible to relocate an existing signal to this location to reduce costs. Staff Contact: Brian Jahn, Capital Projects F. Lighting on Cordell Street/Pedestrian Safety on Gregg Street — On September 24, Council Member Armintor shared a citizen's inquiry regarding insufficient lighting on Cordell Street and pedestrian safety concerns on Gregg St. Staff coordinated with DME and confirmed that all ten streetlights on Cordell Street are functioning properly. Staff determined that an additional three lights are feasible along Cordell Street, and several of the existing lights are eligible for an upgrade. Staff is coordinating the light upgrades and additional fixture installation with DME and estimates the upgrades can be completed by the end of the calendar year. Staff proposed prohibiting on-street parking on the north side of Gregg Street between Fulton Street and Denton Street to the Traffic Safety Commission on June 3 where it was approved 5-0. The proposed parking prohibition was brought to City Council on August 6 and approved 7-0. Staff continues to support restricting on-street parking on the north side of Gregg Street from Fulton Street to Denton Street for the following reasons: The pavement width varies from 25 to 28 feet within the limits considered and parking on both sides of the road causes accessibility issues for the residents and City fleet vehicles like fire trucks and solid waste trucks; the majority 3 of trash bins appear to be located on the north side of Gregg Street so the parking prohibition would allow solid waste vehicles to access the containers without any conflicts;the south side of Gregg Street allows for more parking space than the north side as it contains fewer driveways; and prohibiting parking on the north side will improve sight distance from driveways for residents. Staff contact: Brian Jahn, Capital Projects G. Keep Denton Beautiful Employees Receive Extra Certification — Carly Weld recently completed her Volunteer Management Certificate provided by the Center for Nonprofit Management. The three-day course covered objectives in the areas of volunteer engagement, continuous program development, and risk. Autumn Natalie recently completed her Nonprofit Management Certificate provided by the Center for Nonprofit Management. The six-class course covered strategic planning, program evaluation, risk management, fund development, volunteer management, financial management, and branding and PR for nonprofit organizations. Staff contact: Autumn Natalie, Parks and Recreation H. Integrated Pest Management—Staff is committed to providing objective and expert opinion in response to concerns and questions about the tenets of the Integrated Pest Management Plan. Staff is currently looking for three independent and objective subject matter experts to review the current IPM plan and provide feedback and guidance on the outline of the processes and procedures as well as best practices that could be implemented in Denton. When this review is complete, staff will share the results with Council. Staff contact: Gary Packan, Parks and Recreation I. Texas Arbor Day 2019 — The City of Denton Parks and Recreation Department in conjunction with Keep Denton Beautiful will be celebrating Denton's first Texas Arbor Day on Saturday November 2 starting at 8:00 am. To celebrate the occasion, we will be planting 71 trees at the new North Lakes Dog Park with the help of approximately 80 volunteers. Texas first observed Arbor Day in 1889, under the leadership of the Texas Forestry Foundation. While National Arbor Day is celebrated the last Friday in April, Texas celebrates Texas Arbor Day on the first Friday of November. The cooler temperatures of Fall are better for planting and establishing trees, which is why Texas established Texas Arbor Day in 2013. Haywood Morgan, Parks and Recreation J. Brush Creek Rezoning — The applicants for the Brush Creek zoning case have officially withdrawn their application. Because the case was advertised for the November 5 agenda, the item (Z18-0013) will remain on the agenda, however the caption will state that the request has been withdrawn by the applicant. Staff is compiling a list of stakeholders to notify and will communicate the withdrawal to the individuals who submitted information in opposition to the case. Additionally, staff is updating the notice on the City's website to indicate that the rezoning request has been withdrawn by the applicant. Staff contact: Richard Cannone,Development Services K. Second Bond Election Publication — As part of its communications regarding the 2019 Bond Election, the City of Denton has developed two Bond Election 4 publications to provide election information. The first publication was delivered to all addresses earlier this month. The second publication(attached)will be delivered late next week. This second publication will include additional bond proposition details and more specific election information. Additionally,readers are encouraged to visit the City's bond election webpage, www.cityofdenton.com/2019bond, for information and digital copies of all publications. Staff contact: Ryan Adams, Public Affairs. L. Magnolia Drainage Phase II CIP Update — As street and drainage improvements continue, the active Magnolia Drainage capital improvement project, W. Windsor Drive from just west of Hinkle Drive to Mesquite Street, will be temporarily closed beginning Thursday, October 24 through Monday, November 25. This temporary closure will allow crews to safely complete waterline upgrades needed for the drainage pipe installation portion of the project,as well as street reconstruction. Due to the closure, a temporary driveway will be put in place to allow access to the Recycling Center at North Lakes Park.Access will always be maintained for residents and property owners. Property owners and residents in the area are being notified of the temporary closure and current detour route in place (see attached). Message boards at each end of the project will alert motorists of the temporary closure and detour information. Visit improvingdenton.com for future project updates on the Magnolia Drainage Project and other improvement projects throughout the City. Staff contact: Dustin Draper, Capital Projects III. Upcoming Community Events and Meetings A. Events 1. Community Tree Giveaway— Saturday, October 19 from 8:00 a.m. to 12:00 p.m.at the Denton Landfill(1011 S.Mayhill Rd.).Keep Denton Beautiful hosts its 21 st Annual Tree Giveaway, where 650 free trees will be given out to registered participants. Open only to registered Denton residents, event registration closed shortly after opening on October 1.Wait list participants can come at the end of the event to receive a leftover tree while supplies last. Staff contact: Autumn Natalie, Keep Denton Beautiful 2. Halloween Carnival—Saturday,October 19 from 10:00 a.m. to noon at MLK Jr. Rec Center and Park (1300 Wilson St.). Enjoy carnival games with lots of candy, a bounce house, and a costume contest. Staff contact: Bobby Givens, Parks and Recreation 3. Haunted House: The Purge- Saturday,October 19 from 6:00 pm to 9:00 p.m. at MLK Jr. Rec Center and Park (1300 Wilson St.). The rec center will be transformed into a terrifying haunted house. The cost $3 per person for initial entry; $2 per person for each time after. Parental discretion is advised. Staff contact: Kali Flewellen, Parks and Recreation 4. Texas Arbor Day 2019 — Saturday, November 2 at 8:00 am the new North Lakes Dog Park. Staff will be planting 71 trees with the help of over 80 volunteers. Staff contact: Haywood Morgan,Parks and Recreation 5 B. Community Meetings I. Ryan Waghborhood meeting—Wednesday, October 23, at 6:00 p.m. at The Denton Civic Center (321 E. McKinney St.) Staff contact: Hayley Zagurski, Development Services 2. Developer Town Hall Meeting—Monday November 4, from 9:00 am to 11:00 am at the City Hall Council Chambers (215 E McKinney Street). Staff contact: Scott McDonald, Development Services IV. Attachments A. Integrated Pest Management Plan Materials..........................................................7 B. Gas Wells Inspection Summary Report.............................................................101 C. October 2019 Facilities Management Project Update .......................................116 D. 2019 Second Bond Publication .........................................................................119 E. Magnolia Drainage Detour Map.........................................................................135 V. Informal Staff Reports A. 2019-180 City Overtime Policy and FLSA Requirements...............................136 B. 2019-181 Update to the Comprehensive Plan..................................................147 C. 2019-182 Source of Income Discrimination ....................................................152 VI. Council Information A. Council Requests for Information .....................................................................154 B. Council Calendar ...............................................................................................156 C. Future Work Session Items ...............................................................................159 D. Street Construction Report ................................................................................160 6 City of Denton Integrated Pest Management Program l 1 J 7 4 1 i II t fr! 1 4 Approved by City Council 5/2019 Integrated Pest Management Program It is important for the City of Denton to be environmentally conscious in providing safe and well- maintained facilities and landscapes for all visitors.The Integrated Pest Management(IPM) plan provides a holistic approach to achieving the stated goals considering health, environmental, and financial risks.The intent of the IPM plan is to be a living document with continued evaluation and updates to meet current and future needs. A special thank you to City of Denton staff in the Parks and Recreation Department, Park Maintenance Division, Environmental Services, and the Citizen Focus Group who committed their time and talent to the development of this document. IPM Focus Group Nathan Hansard University of North Texas/Field Specialist Cynthia Maguire Texas Womens University/Native Plant Society of Texas Bob Harris Denton County Master Gardners Adelaide Bodnar Master Naturalist Bill Hartley Denton County Beekeepers Association Cindy Hiegel Master Gardener Carol Soph Denton Resident Ed Soph Denton Resident Gene Kastens Denton Youth Sports Association Heather Massengale Denton Youth Sports Association _ UNITE,GROW, - 0 - OF DENTON Denton Parks and Rec I Page 8 Integrated Pest Management Program Table of Contents GENERAL INFORMATION .............................................................................................................................4 MissionStatement...................................................................................................................................4 Asset .........................................................................................................................................................5 Integrated Pest Management..................................................................................................................5 PesticideUse ............................................................................................................................................7 Safety........................................................................................................................................................8 Lawsand Regulations...............................................................................................................................8 INTEGRATED PEST MANAGEMENT METHODOLOGY................................................................................10 Approved Pest Management Strategies................................................................................................10 Criteria for Choosing a Pest Management Method ..............................................................................12 PEST MANAGEMENT POLICIES...................................................................................................................14 Outlineof Strategies ..............................................................................................................................14 Licensingand Training............................................................................................................................16 STRATEGY 1: Licensing,Certification, and Continuing Education of Pest Management Personnel 16 Pest Management Procedures...............................................................................................................18 STRATEGY 2: Management Methods for Pest Problems ..................................................................18 STRATEGY 3: Pesticides Approved for Use by PARD Personnel .......................................................19 STRATEGY 4: Notification of Pesticide Use at a Site .........................................................................20 STRATEGY 5: Pesticide Application on Park Property and Street Rights-of-Way............................21 STRATEGY 6: Pesticide Application Recordkeeping..........................................................................23 Pesticide Material Management ...........................................................................................................24 STRATEGY 7: Use of Remaining Pesticide Solutions and Rinses.......................................................24 STRATEGY 8:Storage and Transportation of Pesticides ...................................................................26 STRATEGY 9: Disposal of Empty Pesticide Containers and Unusable Pesticides.............................27 Safety Measures and Emergency Response..........................................................................................29 STRATEGY 10: Use of Protective Clothing and Equipment...............................................................29 STRATEGY 11: Emergency Information Concerning Accidental Pesticide Exposure........................30 STRATEGY 12: Pesticide Spill Response.............................................................................................32 Targeted Pest Management...................................................................................................................39 STRATEGY 13:Turf Broadleaf Weed Management...........................................................................39 STRATEGY 14: Pesticide Applications around Community Gardens.................................................42 2 1 P a g e 9 Integrated Pest Management Program STRATEGY 15: Waterways Pest Management...................................................................................43 STRATEGY 16:Vegetation Management in Engineered Wood Fiber Playground Areas .................46 STRATEGY 17:Venomous Insect Management.................................................................................47 STRATEGY 18: Dog Area Pest Management......................................................................................49 STRATEGY 19: Insecticide Use and Pollinator Protection ................................................................51 APPENDICES................................................................................................................................................53 APPENDIX 1:Approved Pesticide List for Parks Use.............................................................................53 APPENDIX 2:Athletic Field Services Approved List...............................................................................57 APPENDIX3: City Urban Forestry Approved List...................................................................................59 APPENDIX 4: City Parks and Recreation—Natural Areas Approved List..............................................61 APPENDIX 5: Park Maintenance Schedule and Control Methods ........................................................62 APPENDIX 6: Pesticide Spill Incident Report.........................................................................................73 APPENDIX 7: Product Label and Safety Data Sheet ..............................................................................74 APPENDIX 8: Emergency and Information Phone List...........................................................................76 APPENDIX9: Glossary ............................................................................................................................77 APPENDIX 10: Revisions.........................................................................................................................83 3 1 P a g e 10 Integrated Pest Management Program GENERAL INFORMATION Integrated Pest Management (IPM) Program is a decision-making process to determine pest levels and tolerance thresholds and combines biological,cultural, physical, and chemical tools to minimize health, environmental, and financial risks.This program uses extensive knowledge about pests, such as infestation thresholds, life histories, environmental requirements, and natural enemies to complement and facilitate biological and other natural control of pests. It coordinates the use of pest biology, environmental information, and available technology to prevent unacceptable levels of pest damage by the most economical means, while posing the least possible risk to people, property, resources, and the environment. Mission Statement The mission of the Parks and Recreation Integrated Pest Management Program is to manage pests that are harmful to the health,function or aesthetic value of park landscapes and public health in a manner that is efficient, effective, environmentally-responsible, and with careful attention to the safety of the public and department employees. To accomplish this,the principles of Integrated Pest Management are endorsed.This approach uses multi-faceted strategies that minimizes economic, health, and environmental risks. Goals The goal and intent of this program is to produce an evolving and living document that provides a method and approach to guide the maintenance of public property and land.The focus and goals are: • Strive to better connect communities to nature and enhance sustainability through conservation practices within parks. Areas of focus include promoting sustainable practices and strategies that address the effects of climate change, preserving wildlife, growing a next generation of environmental stewards, and supporting programs and policies that encourage a commitment to conservation. • Create and maintain a safe environment for visitors and staff that protects and preserves natural resources, park facilities, and amenities through design, operations, and education. • Provide a natural, healthy,educational, and social environment and ensure all people have access and are meaningfully involved in the development and use of park and recreation programs and spaces. • Create an active learning environment using design such as interpretative signage with a focus on natural and historical education. • Educate and promote natural areas and cultural practices through programing such as organic community gardening. • Ensure stewardship of the public's resources through fiscal accountability, responsible planning, and effective management. 4 1 P a g e 11 Integrated Pest Management Program Asset The Parks and Recreation Department (PARD) is a subdivision of the City of Denton municipal government and is the steward of over 2,000 acres of space, 36 parks, 27 playgrounds, 42 athletic fields, 27 trail miles, 6 recreation centers, 3 aquatic facilities, 1 spray ground, 16 tennis courts, 1 driving range, 1 disk golf course, 1 skate park, and 2 cemeteries. It also offers a wide array of recreation and enrichment opportunities for people of all ages. PARD's Parks Maintenance Division is charged with maintaining these diverse park landscapes and assets in a safe, attractive, healthy, and useful condition. Park properties represent a major component of the city's capital assets and PARD recognizes its responsibility to protect and preserve this economic investment to the best of its abilities. PARD also recognizes its responsibilities to its employees, park users, and the general public, and seeks to employ the highest professional standards in the performance of its duties.To manage pests in park lands, PARD personnel shall utilize the principles of Integrated Pest Management. Integrated Pest Management Integrated Pest Management (IPM) is one of the major strategies used by PARD in the maintenance of park lands.There are many definitions of IPM, the following is from the U.S. Environmental Protection Agency for its publication, "EPA Integrated Pest Management for Turfgrass and Ornamentals':" "IPM is the coordinated use of pest and environmental information with available pest control methods to prevent unacceptable levels of pest damage by the most economical means with the least possible hazard to people, property, and the environment.The goal of IPM is to manage pests and the environment so as to balance costs, benefits, public health, and environmental quality. IPM systems use all available technical information on the pest and its interactions with the environment. Because IPM programs apply a holistic approach to pest management decision-making,they take advantage of all appropriate pest management options, including, but not limited to pesticides.Thus, IPM is: • A system using multiple methods; • A decision-making process; • A risk reduction system; • Information intensive; • Cost-effective; and • Site specific." IPM makes use of cultural practices, environmental factors, pest growth patterns and life cycles, ecological interaction, human contact, mechanical removal and,finally, pesticides to control harmful organisms. The Park Maintenance Division defines Integrated Pest Management as the coordinated use of pest and environmental information along with available pest control methods, including biological, cultural, 'EPA Integrated Pest Management for Turfgrass and Ornamentals. Page 315 and http://nepis.epa.gov/Exe/ZyPDF.cgi/9101AIKB.PDF?Dockey=9101AIKB.PDF 5 1 P a g e 12 Integrated Pest Management Program physical, and chemical methods,to prevent unacceptable levels of pest damage by the most economical means and with the least possible hazard to people, property, and the environment. • Integrated means that all feasible types of control strategies are considered and combined as appropriate to solve a pest problem. • Pests are unwanted organisms that are a nuisance to man or domestic animals,and can cause injury to humans, animals, plants, and property, and have a significant economic impact. Pests reduce yield and/or quality in vegetation ranging from flower beds,to lawns,trees, and sports fields. • Management is the process of making decisions in a systematic way to keep pests from reaching intolerable levels. Small populations of pests can often be tolerated;total eradication is often not necessary, or feasible. Based on the above, PARD's Park Maintenance Division's IPM plan consists of the following steps: 1. Identification of the issue. Identification of the pest, level of infestation, and an evaluation of the site will determine what action is needed, if any. 2. Consultation.This involves defining the roles of the people involved in the pest management equation (i.e. Certified Pesticide Applicator, Park Manager, Urban Forrester, Park Supervisor, Superintendent, and PARD Director)to assure understanding and communication between them. 3. Management objectives. Staff must determine the management objectives for a given site in order to solve the pest problem(s).This can be done by establishing maintenance classifications and standards with an outlined schedule to meet maintenance needs. Project and property priorities relevant at the time must also be considered. A Strategy review includes determining if a species is native or exotic, locating the management zone, and evaluating the chances of successful management. 4. Set the action thresholds.These are points when pest populations or environmental conditions indicate that action must be taken in order to prevent the pest population from crossing a pre- determined injury threshold; no action is taken until the threshold is reached unless it is determined that conditions pose a threat to health and safety or the infestation is detrimental to plant material/vegetation. 5. No-pesticide action. In this step, action is taken to modify the pest habitat to reduce the carrying capacity of the site, exclude the pest, or otherwise make the site's environment incompatible with the needs of the pest.This step, which involves applied ecology with support from cultural, biological, and organic methods. 6. Pesticide action. If no-pesticide actions are not available or insufficient,the appropriate pesticide action is taken. All efforts should made to (a) use the least toxic, most effective, most efficient application technique that provides the longest dwell time in contact with the pest, (b) apply when the pest is in its most vulnerable stage, and (c) carry the least possible hazard to people, property, and the environment. 7. Evaluate. This means checking the post-treatment results of the habitat modification or pesticide treatment actions by periodically monitoring the site and pest populations. 8. Records. For each site, records should be kept of pest management objectives, monitoring methods and data collected, actions taken, results obtained, and pesticides used. Records of actions taken will be documented in PARD's record management system. 6 1 P a g e 13 Integrated Pest Management Program IPM is a decision-making process to determine if, where, when, and how pest control practices should be applied. And, in the short term, modification of direct pest control practices (such as reducing pesticide use through spot spraying strategies and replacing undesirable chemicals with more environmentally friendly materials) can provide valuable benefits in reducing the use of pesticides. The IPM process first determines if a pest needs to be managed, and if so, how best to do it. Key elements are information gathering, well-informed decision making and monitoring of results.The IPM process promotes effective, low-risk management strategies to manage pests.The controls used in this program include biological, cultural, physical, and chemical methods and materials; often a combination of methods is used. Methods selected to manage specific pest populations are evaluated by licensed and trained PARD professionals.The methods employed conform to recognized standards established and endorsed by state and federal regulatory agencies, state educational institutions and organizations. Key elements of an IPM program are information gathering and informed decision-making. Horticulturists, botanical specialists, park technicians,foresters, and arborists are skilled in identifying and evaluating pest problems. When pest problems occur that are unusual or beyond the scope of in- house experts, advice is obtained from other qualified sources such as state universities,Texas Department of Agriculture, and Texas A&M University Extension Service experts.Texas Pesticide Applicators License continuing education courses reinforce employee skills and provide current information concerning laws, safety, pests, and current IPM methods. PARD employees monitor levels of pests to arrive at the best solution for managing a pest problem. When pest management methods are implemented by trained IPM personnel,the results are solutions that are economically and environmentally responsible.This provides the public with safe, healthy, and aesthetically pleasing park areas. Pesticide Use Pesticide is a general term for any substance intended for preventing, destroying, repelling, or mitigating any pest. Park pests consist primarily of unwanted vegetation and invasive weeds, but can also include insects, disease organisms, rodents, and other organisms.To manage these pests, PARD personnel select the best methods available. When it is necessary to use pesticides as part of an IPM approach, PARD minimizes risk by careful product selection and application. When developing and updating PARD's IPM program the best expert scientific opinion is relied upon on to inform staff about potential materials and methods.Assessments from regulatory agencies, state university departments in Texas, university extension scientists and other experts in the field provide much useful specific information. PARD turns to these recognized experts for credible science-based information. PARD also stays current with the latest pertinent studies as part of our process. By basing decisions on these authoritative sources best solutions can be obtained within the IPM framework. PARD pesticide applicators are required to comply with all pesticide label directions, federal,state, and local pesticide regulations, applicable safety laws, and PARD policies. Misuse of pesticides will not be tolerated. Pesticides not labeled or listed (refer to Appendices 1-4)will not be covered in detail within this document, but PARD requires pesticide applicators to use additional precaution and label directions, if present,for all applications. 7 1 P a g e 14 Integrated Pest Management Program Safety When pesticides are being applied in park areas by PARD personnel, notification signs are posted at points of entry to the treated areas. When pest management equipment is being used and materials are being applied by PARD employees, all appropriate worker personal protective equipment is provided for use. Use of such equipment is an important part of safely applying pesticides as well as using mechanical equipment. PARD employees work with the Watershed Protection Division to protect the city's water supply from all types of contamination. When pesticides are contemplated to be used near waterways and drainage areas,the Watershed Protection Division will be notified. When necessary, application of pesticides downstream of stream banks or within waterways would be done using aquatic-labeled pesticides,following the IPM process and label directions, and with the approval of the field supervisor. Laws and Regulations Several Federal and State agencies regulate the use of pesticides. PARD Park Maintenance Division conforms to all pesticide laws and regulations. PARD allows only Texas State licensed Pesticide Applicators to apply pesticides of any kind on park land. In this way PARD exceeds the standards established within Texas state law.To obtain a Noncommercial Pesticide Applicator's License, applicators must pass a series of tests given by the Texas Department of Agriculture.The Texas Department of Agriculture does allow non-licensed staff to apply pesticides when it is incidental to their primary duties. Once licensed, applicators must renew their license, annually for noncommercial applicators, and take the required amount of continuing education units needed for the type of Pesticide Applicator's License held. Applicators are required by law to record specific information when applying pesticides and keep records for a minimum of 2 years. PARD utilizes the Texas Department of Agriculture's designated forms for these purposes. Decontamination Sites Employers must provide sites so that workers and handlers can wash pesticides and residues from their hands and body. Decontamination supplies must include: • Enough water for routine and emergency whole-body washing and for eye flushing; • Soap; • Single-use towels Decontamination materials are also available in each applicator's vehicle. It is the responsibility of the applicator to ensure adequate supplies are maintained in the vehicle. The decontamination materials may not be located in an area under restricted entry unless they serve handlers working in that area. In this case, all materials must be protected from contamination. Emergency Assistance If there is reason to believe that a handler or worker may have been poisoned or injured by pesticides, an employer must promptly make transportation to an appropriate medical facility available to that person. Be prepared to provide the victim and medical personnel with: • The product name, EPA registration number, and active ingredient(s); • All first aid and medical information from the label; 8 1 P a g e 15 Integrated Pest Management Program • A description of how the pesticide was used; and • Information about the victim's exposure. Personal Protective Equipment(PPE) Employers must provide handlers with the PPE as listed on the pesticide label.The employer must: • Maintain PPE in a clean and operational condition; • Make sure it fits correctly; • Make sure handler wears and uses the PPE correctly; • Provide a clean place to put on and remove PPE, and store personal clothing; • Not allow worker to wear or take-home PPE; • Take action to prevent heat-related illness while PPE is worn. Cleaning and Maintaining PPE Employers must make sure: • PPE is cleaned according to manufacturer's instructions, inspected, and repaired before each use; • PPE that is non-reusable or cannot be cleaned, must be disposed of properly; • Clothing drenched with pesticide labeled DANGER or WARNING are discarded; • PPE must be washed and dried properly, and stored separately from personal clothing; • Respirator filters, cartridges and canisters are replaced as often as required.The handler employer must make sure anyone cleaning PPE is informed of possible pesticide residues on PPE, of the potentially harmful effects of pesticides, and of the correct ways to handle and clean PPE. Equipment Safety Handler employers must make sure that equipment used for mixing, loading,transferring, or applying pesticides is inspected and repaired or replaced as needed. Only appropriately trained and equipped handlers may repair, clean, or adjust pesticide handling equipment that contains pesticides or pesticide residues. Environmental Protection The City of Denton operates under the Pesticides General Permit (PGP,TXG870000) administered by the TCEQ. The purpose of this permit is to regulate the discharge of pesticides to the waters of the United States. Within the City, reporting for PGP compliance is coordinated through the Watershed Protection Division. Any potential adverse incidents involving pesticides should be immediately reported to Watershed Protection and/or PARD. Pesticide use within the City is also tracked to maintain compliance with the PGP. 9 1 P a g e 16 Integrated Pest Management Program INTEGRATED PEST MANAGEMENT METHODOLOGY Approved Pest Management Strategies Examples of possible and available management strategies among the many methods are listed in the prevention of pest problems. • Strategy and planning; • Cultural practices, avoidance measures, and physical means to manage pest problems; and • Mechanical practices,trapping, biological controls, and use of natural and synthetic pesticides. All the IPM measures ae evaluated and considered together to select the best overall solution to a pest problem. Strategy Management of pests through adoption of Strategy can be highly effective and low in cost. Such policies can often eliminate problems before they begin. Some examples are: • Prioritization of parks for control measures may be considered. Different park areas may have varying standards of acceptable care and appearance. Determining whether a particular park area requires control of pests and the level of that control must take these differences into account. Careful attention to public desires and public needs must be part of this prioritization process. • Establishment of thresholds for action and the tolerance level for different pests are part of the IPM process.These thresholds vary according to plant, pest, site, and park classification. Determinations of action thresholds are made on a case-by-case basis. Design Proper park design is a major way that pest problems can be avoided. While no landscape can be designed to be free of pest management needs, such considerations need to be part of the planning process. Examples are: • Elimination or modification of problematical areas; • Avoiding the use of potentially invasive species; • Proper and adequate spacing of plant material to reduce the incidence of pest problems; • Maintenance of species diversity and elimination of monocultures in plantings where possible; • Elimination of alternate hosts for diseases; and • Establishment of overstory, thick groundcovers and other design techniques benefiting both the establishment of plants and the reduction of weed problems. Plant selection Plant selection is critical in minimizing pest management needs both short-and long-term. Criteria for plant selection include: • Use of disease or pest resistant or tolerant plant species or varieties; and • Removal of invasive or pest-susceptible plants and replacement with varieties of native or adapted pest resistant plants. • Consideration will be given to native plants under favorable conditions and design goals. Cultural practices Proper cultural practices are essential in establishing healthy landscapes and can often help to maintain their resistance to pest problems. Examples are: 101Page 17 Integrated Pest Management Program • Knowledge of the cultural requirements of plants to best provide proper conditions for optimum plant health and resistance to pests. • Adequate site preparation before landscape installation.This can include soil improvements, pruning of surrounding vegetation, grade adjustments, drainage improvements, and installation of irrigation systems. • Use of disease resistant grafting rootstock or scion wood. • Proper timing and use of water to reduce over or under watering. • Proper timing and use of fertilization to eliminate over and under-fertilization. • Use of cover crops to improve soil structure and reduce soil erosion. • Rotation of plant species in nursery areas to reduce the buildup of pests. • Aeration, over-seeding, and top-dressing to improve turf health and suppress weeds. • Raking and debris removal to remove pest sources. • Pruning and plant removal to promote air circulation and light penetration for plant health. • Removal of diseased, infested, damaged, or dead wood. • Mulching for weed reduction, water retention, winter protection and root zone improvement. • Fan placement for improved greenhouse air circulation. Mechanical and physical controls Mechanical and physical methods are often employed to manage pests. Examples are: • Mechanical edging of turf. • Mechanical clearing of weeds in rough areas. • Hand weeding in shrub beds. • Weed wrenching or loping, or chain sawing invasive trees. • Mowing of rough turf areas for vegetation control. • Traps such as yellow sticky boards for greenhouse insects and traps for mammalian pests. • String trimming to control unwanted vegetation. • Disinfecting materials or equipment to prevent spread of pests. Biological controls Where applicable, biological control is useful to manage pests. Typically, most important is minimizing disruption of natural pest controls that may be present. Examples are: • Introducing insect or disease parasitoids, predators, and microbial products to control pests. • Minimizing the use of disruptive techniques and materials in landscapes that may destroy natural pest control organisms. Naturally derived and synthetically derived pesticides Pesticides are derived from many sources.They vary widely in their characteristics and must be examined individually to determine their suitability within the IPM approach. Examples are: • Placement of pheromone traps. • Disinfecting materials or equipment to prevent spread of pests. • Application of naturally and synthetically derived pesticides. 11 1 Page 18 Integrated Pest Management Program Criteria for Choosing a Pest Management Method When choosing a pest management method or pesticide material from the approved lists located in Appendix 1-4, all personnel should consider the following factors and any additional factors relevant to the selection. Nature of the site • Erosion susceptibility and potential movement of soil through runoff; • The intended use and function of the landscape; • The feasibility of the method given the area and scope of the problem; • The relative importance and public expectation of a site or plantings; and • Site conditions such as soil type, grade, drainage patterns, and presence of surface water. Possible health and safety effects • Consider both short-and long-term toxicological properties and any other related potential health effects of the materials or methods, both to the applicator and the public; • Equipment operation safety issues for both the operator and the public; and • Worker safety and worker injury issues involved with carrying out the method. Possible environmental effects • Consider both acute and chronic toxicity and any other related potential effects of the material or method to non-target organisms including mammals, birds, amphibians, fish, invertebrates and other organisms; • Environmental effects from potential bioaccumulation; • Potential impacts to non-target plants and other organisms from materials or methods; • Potential impacts to federally listed,threatened or endangered species; and • Possible introduction or establishment of invasive plants. Costs • Costs of the material or method; • Application and labor costs; • Length and quality of pest control; and • Feasibility of using a particular method or product. Characteristics of the product • Target pests and target sites of the product being used; • Possible residual effect, decomposition pathways, rates, and breakdown products; • Volatility and flammability; • Product formulation and package size; • Leachability, solubility, and surface and soil bonding characteristics of the product; • Ease of cleaning equipment after use; and • Positive and negative synergistic effects of pesticide combinations. Special considerations • Application equipment availability; • Method of delivery; 12 Page 19 Integrated Pest Management Program • Current and anticipated weather conditions; • Previous pesticide applications to the site and the interval between treatments; and • Possible development of pest resistance to a particular management method or material. 131Page 20 Integrated Pest Management Program PEST MANAGEMENT POLICIES Outline of Strategies Licensing and Training Strategy 1 LICENSING, CERTIFICATION, AND CONTINUING EDUCATION OF PEST MANAGEMENT PERSONNEL—Defines the required State of Texas licensing requirements, recertification obligations, and training for PARD applicator personnel. Pest Management Procedures Strategy 2 MANAGEMENT METHODS FOR PEST PROBLEMS- Establishes the IPM methodology and approved strategies. Strategy 3 PESTICIDES APPROVED FOR USE BY DENTON PARKS AND RECREATION PERSONNEL- Describes the approval process for pesticides and details certain pesticides and their control methods. Approved product lists for each unit are in the appendices. Strategy 4 NOTIFICATION OF PESTICIDE USE AT A SITE-Outlines the on-site notification procedures to be used before, during and after applications. Strategy 5 PESTICIDE APPLICATION ON PARK PROPERTY AND STREET RIGHTS OF WAY- Establishes procedures on how to apply pesticides on all park lands. Strategy 6 PESTICIDE APPLICATION RECORDKEEPING-Outlines recordkeeping standards for parks applications. Pesticide Material Management Strategy 7 USE OF REMAINING PESTICIDE SOLUTIONS AND RINSES- Outlines how residual pesticides and rinsates are handled. Strategy 8 STORAGE AND TRANSPORTATION OF PESTICIDES- Defines methods and procedures for storage of pesticides. Strategy 9 DISPOSAL OF EMPTY PESTICIDE CONTAINERS AND UNUSABLE PESTICIDES- Establishes provisions for surplus or contaminated pesticides and empty containers. Safety Measures and Emergency Response Strategy 10 USE OF PROTECTIVE CLOTHING AND EQUIPMENT- Describes appropriate personal protective clothing and equipment for use by PARD personnel when handling or applying pesticides. Strategy 11 EMERGENCY INFORMATION CONCERNING ACCIDENTAL PESTICIDE EXPOSURE- Defines the procedures followed in responding to inquiries from PARD employees and the public regarding pesticide exposure. Strategy 12 PESTICIDE SPILL RESPONSE-Outlines procedures for unintended releases of pesticides on or off PARD properties. Outlines responsibilities, training, reporting, methods, and materials involved. Targeted Pest Management Strategy 13 TURF BROADLEAF WEED MANAGEMENT- Describes procedures, rationale, and approval process for management of broadleaf weeds in maintained park turf areas. Strategy 14 PESTICIDE APPLICATIONS AROUND COMMUNITY GARDENS-Outlines procedures and limitations of pesticide applications adjacent to PARD Community Garden sites. Strategy 15 WATERWAYS PEST MANAGEMENT-This Strategy defines specific practices, methods and materials approved for use alongside, and within aquatic sites. Strategy 16 VEGETATION MANAGEMENT IN ENGINEERED WOOD FIBER PLAYGROUND AREAS- Defines special pest management practices in wood chip-surfaced playground areas. 141Page 21 Integrated Pest Management Program Strategy 17 VENOMOUS INSECT MANAGEMENT- Describes how venomous insects such as wasps, bees and hornets on parkland are addressed. Strategy 18 DOG AREA PEST MANAGEMENT-Specifies how pest management in designated dog areas is carried out. Strategy 19 INSECTICIDE USE AND POLLINATOR PROTECTION-This Strategy defines specific practicesand methods when dealing with pollinators, including bees and other insects. 151Page 22 Integrated Pest Management Program Licensing and Training STRATEGY 1: Licensing, Certification, and Continuing Education of Pest Management Personnel PURPOSE This Strategy defines the education, training, licensing, and certification requirements for applicators who are applying pesticides, or supervising others applying pesticides. BACKGROUND State pesticide applicator licensing assures a level of expertise and familiarity with pest management practices and pesticide materials. While Texas state law does not require this level of licensing for most of the kinds of applications carried out on park lands, PARD is committed to maintaining a high level of expertise in our workforce and chooses to exceed the minimum standards.The continuing education requirements of state licensing also help to keep personnel up-to-date on pest management theory and practice.Therefore, PARD requires that all personnel applying pesticides as their primary duty on parkland maintain a Texas Department of Agriculture applicators license.The Texas Department of Agriculture does allow non-licensed staff to apply pesticides when it is incidental to their primary duties. STRATEGY All PARD personnel applying pesticides or herbicides as their primary duty on park lands shall be certified as state pesticide applicators by passing the Texas Department of Agriculture examinations. Applicators are required to recertify every year by obtaining five continuing education credits; with one credit each from two of the following categories: laws and regulations, integrated pest management or drift minimization.To maximize the value and relevance of the recertification training, PARD will actively seek out educational opportunities for staff. The ultimate responsibility for maintaining a valid applicator license is with the applicator. PARD will keep pesticide applicators informed of approved supplemental education to meet continuing certification and licensing requirements. Unless special arrangements and approvals have been made, all PARD applicators must be full-time employees. Regardless of licensing status, no seasonally employed staff members shall apply pesticides on park land, unless approved by Park Maintenance Manager,following a request from the supervisor of the seasonal employee. Any personnel who does not apply pesticides as their primary duty, and are not licensed applicators, are allowed to apply pesticides as per Texas Department of Agriculture for incidental use. Incidental Use is defined as "A pesticide application on an occasional, isolated, site-specific basis that is incidental to the primary duties of an employee and involves the use of general use pesticides after instruction as provided by rules adopted by the Structural Pest Control Service."This means that if during the course of their normal duties, i.e. mowing, daily service or maintenance, and they find an infestation of fire ants or wasps,they are allowed by law to apply pesticides to protect park visitors or employees. The application of the chemicals must be in accordance with the manufacturer's label. In all cases of incidental use,the employee should use the least hazardous, effective method of controlling pests. If chemicals are to be utilized,they must be applied in strict accordance with manufacturer labels of"General Use" products being used. Applications made inconsistent with the label requirements of the general use product may result in penalties being assessed against the individual and/or the certified noncommercial applicator or technician responsible. 161Page 23 Integrated Pest Management Program Recertification Requirements Licensed commercial, noncommercial and NCPS applicators are required to recertify every year by obtaining five continuing education credits; with one credit each from two of the following categories: laws and regulations, integrated pest management or drift minimization. Change of Information The Texas Administrative Code (rule 7.20) requires all licensees to notify the department within 30 days of any change in the information provided as part of the application for a license. Licensees must submit a change of information form that is signed.You can scan the signed form and email it to license.inquiry@TexasAgricuIture.gov,faxed to 800-909-8534 or mail it to Texas Department of Agriculture, Licensing Division, P.O. Box 12847,Austin,TX 78711.This will ensure you receive licensing information from TDA. Recordkeeping Commercial, noncommercial and NCPS applicators shall maintain records of all pesticide applications as required by all applicable local, state, and federal laws. 171Page 24 Integrated Pest Management Program Pest Management Procedures STRATEGY 2: Management Methods for Pest Problems PURPOSE This Strategy establishes the principles governing PARD's approach to pest management for all its lands. BACKGROUND PARD utilizes the principles of Integrated Pest Management in managing land under its care. IPM is a coordinated decision-making process that uses the most appropriate management strategy on a site- specific basis.The IPM process first determines if a pest needs to be managed, and if so, how best to do it. Key elements of an IPM program are information gathering,well-informed decision making and monitoring of results.Through proper decision making,the IPM process promotes effective, low-risk management strategies to manage pests. The management techniques used in this program include biological, cultural, physical, and chemical. Often a combination of methods is used.The following terms are used as defined: Threshold is used to describe a level of pest presence above which unacceptable amounts of negative plant health impacts, negative environmental impacts, negative effects on infrastructure and assets, intolerable aesthetic impacts, or undue safety risks are likely to occur. Action level is the point at which control measures are necessary to prevent a pest population or its impact from exceeding the threshold. STRATEGY PARD shall employ integrated pest management principles in managing pest problems. Managers, Supervisors, Landscape Technicians, and other licensed applicators shall monitor plant health status, landscape conditions, and the presence of unwanted vegetation.They will assess appropriate thresholds and determine action levels on a site-by-site basis. All licensed applicators shall use approved management strategies to determine an effective,feasible, and economically sound pest management method that does not create undue risk to the public or the environment. If a pesticide is chosen as the best method for pest management, licensed applicators shall choose appropriate materials only from the list of Approved Pesticides specific to their work unit found in Appendices 1-4.The suitability of the material, nature of the site, potential health and safety effects, potential environmental effects, overall costs, characteristics of the product and any other special considerations related to the situation shall be taken into account in this process. After control measures have been made,the site should be monitored to assess any impact and the efficacy of the measures taken. 181Page 25 Integrated Pest Management Program STRATEGY 3: Pesticides Approved for Use by PARD Personnel PURPOSE This Strategy establishes oversight procedures over all pesticide materials available for use on park land by PARD personnel. It defines the process of selection of pesticides that are approved for use on PARD property. BACKGROUND Pesticides vary widely in their characteristics and not every legally registered pesticide may be appropriate for use on park land. Pesticides must be carefully evaluated for their suitability for PARD IPM use before they are included on a work unit approved list. Only properly evaluated pesticides are placed on approved lists specific to individual work units. Parks and Recreation experience and IPM principles show that it is more desirable to have a specialized selection of products that target specific pests, rather than a smaller number of general-purpose pesticides.This aids in limiting the effects of the control to the target pest only. It aids in reducing the number of resistant pests that may arise from continued use of a small number of controls. It also leads to an overall reduction of pesticide usage required. STRATEGY The PARD Director and Superintendent shall maintain a list of pesticides approved for use by PARD personnel on park property. Once approved,the list "Criteria for Choosing a Pest Management Method," page 14, shall be used in choosing the proper pesticide for a given purpose. Pesticides shall be chosen after assessing toxicological impacts, environmental impacts, efficacy,feasibility, cost, and all other pertinent aspects of their use within an IPM approach.The PARD Director and Superintendent shall be available for consultation in choosing a pesticide that best meets a defined need. Only pesticides from the approved lists shall be chosen, unless approved otherwise from the PARD Director and Superintendent.The lists shall be reviewed on an ongoing basis so that they are as up-to- date as possible. Any pesticides that are proposed for addition or deletion from the list shall be approved by the PARD Director and Superintendent.The PARD Director and Superintendent will remain current with EPA registration and review activities. A pesticide deleted from the general approved list but placed on the "Use Up Do Not Restock List" is approved for use within specified units until current supplies are exhausted unless otherwise noted.All federal and state pesticide laws shall be adhered to. Deletion of a pesticide due to loss of federal or state registration will be upheld as per the schedule set by law. Use of unauthorized pesticides or use of pesticides for unapproved or illegal applications will be cause for disciplinary action. Parks and Recreation Strategy adheres strictly to all label requirements concerning safe, legal and effective use of pesticides. Applicators must ensure that any pesticides utilized conform to the appropriate approved list. Special consideration is to be taken when implementing pest management methodologies in areas designated as environmentally sensitive areas(ESA). 191Page 26 Integrated Pest Management Program STRATEGY 4: Notification of Pesticide Use at a Site PURPOSE This Strategy establishes procedures for notification of applications for all pesticide materials being applied by PARD personnel. BACKGROUND PARD understands that park users may want to be informed of pesticide applications. Label requirements for pesticide applications may also mandate that entry to treated areas be avoided for a specific interval. Park users may also wish to find out further information about pest management activities occurring at a park site.To satisfy these needs, all pesticide applications will be accompanied by notification signage and/or site identification method so that park users are made aware of the treatment. STRATEGY It is the Strategy of the City of Denton to notify park visitors of pesticide application sites using various methods of notification. The primary method is the placement of on-site signs.These signs are posted at the time of application and placed in clearly visible locations,at conspicuous entries, at trail heads, and/or application sites. Signs will remain posted for a minimum of 48 hours after the application.The intent of the placement of the signs is that park users will encounter them before they have had an opportunity to enter the treated area.The ONLY exception to the sign postage is for spot spraying applications made with a backpack sprayer, hand-held pressurized sprayer, or granular insecticide targeting an immediate threat (i.e.fire ants). Blue dye will be added to all spot spray application, so park visitors can easily identify the areas in a park that have sprayed. Dye will not be used for broadcast applications. If an entire park has been spayed, it will be noted on the posting signs. PARD will utilize other methods of notification such as electronic postings and public notices placed in public buildings and recreational centers. Notices of broadcast spraying will be posted on the PARD website and/or other applicable communication platforms.The notice will include the location and date of the spraying and the product that was used.A staff contact will be listed to provide additional information upon request. 20 1 Page 27 Integrated Pest Management Program STRATEGY 5: Pesticide Application on Park Property and Street Rights-of-Way PURPOSE This Strategy establishes procedures for applications for all pesticide materials being applied by PARD personnel. BACKGROUND It is the Strategy of Denton Parks and Recreation for their employees to apply pesticides in a legal manner and to adhere strictly to all precautionary requirements for their use.This Strategy outlines procedures for pesticide application in parks and street rights-of-way that are maintained by PARD employees.All EPA registered pesticides are accompanied by a legal label specific to each product that defines all legal uses. Pesticides must be used according to these label directions. STRATEGY The pesticide must be used only on sites and targets specified in the label. Higher dosages, higher concentrations, or more frequent applications than the label allows for are not permitted and is against state law. Directions for use, safety, mixing, diluting, storage, and disposal, as well as any restrictions on re-entry must be met. The following criteria shall be met when applying pesticides. Some of these are addressed more specifically in other policies. • The label is the law. • Personal Protective Equipment(PPE) shall be used wherever indicated and it must be maintained in a workable and safe condition. • Spray equipment shall be maintained in a safe and operational condition. Where applicable, spray equipment shall be calibrated regularly. • Anti-siphoning devices shall be used when filling large spray tanks. • "Criteria for Choosing a Pest Management Method" will be used in making choices. • Pesticides used shall be chosen from the approved lists as provided for the appropriate work units. • Pesticides shall be applied only when appropriate weather conditions exist. • Notification signs shall be posted in areas where pesticides are being applied. • All applications shall be recorded on approved application record forms. Process for Utilizing Pesticides on Park Property or Street Rights-of-Way i. A park employee identifies or is informed of a pest problem. ii. Thresholds and action levels are determined by a licensed applicator or supervisor for the specific pest problem in question. iii. Management strategies are determined by a licensed applicator. Special situations may require expertise from outside PARD such as university diagnostic laboratories. If pesticides are to be used: 1. Choose the pesticide using the "Criteria for Choosing a Pest Management Method," and "Approved List of Pesticides"for the appropriate work unit. 2. Check application equipment for safety and mechanical problems, and ALWAYS calibrate before each use. 21 1 Page 28 Integrated Pest Management Program 3. Check weather conditions.Applications should be done when appropriate wind conditions exist to minimize drift and volatilization. Adjustments should be made for spray droplet size and pressure if conditions warrant. No application should take place where there is unacceptable drift. Application is allowed outside park curfew hours. 4. Post notifications as required except for spot spraying or mound treatment of ants,to inform the public of the application. For specific rules, see the Notification Policy. 5. List re-entry specifications on the signs if required by the label. 6. Apply material according to the label and in accordance with state and federal regulations. 7. Record applications of pesticides on the approved forms. 8. Remove signs after the label designated re-entry requirements have been met or after 48 hours has passed since the application.This is usually when the liquid pesticide has dried, unless indicated otherwise on the label. 9. Evaluate the results of management measures. 221Page 29 Integrated Pest Management Program STRATEGY 6: Pesticide Application Recordkeeping PURPOSE This Strategy establishes recording and reporting procedures for all pesticide applications taking place on park land by PARD personnel, or any other agency, department, company, or individual whether they are acting as a contractor or acting in a voluntary(approved) manner. BACKGROUND PARD finds that detailed recordkeeping is an essential part of IPM implementation, and is vital in communicating, reporting, and analysis of pest management activities. State law requires that written records be kept for pesticide applications.The law requires that licensed applicators record the details of pesticide applications and keep these records for two years.These records must be stored in a central location and be available for review. STRATEGY It is the Strategy of PARD to record and retain records of all pesticide applications performed on park land. Each application event will require an application form to be completed.The PARD Superintendent should review these on a periodic basis.A master file of these records shall be kept at a central location, such as the office where the licensed applicators work out of and maintained by their supervisor. Each operating unit shall keep a record file related to pesticide applications by their own personnel. Information regarding application of pesticides to park lands by state certified applicators who work for a bonded company and who have been contracted for application shall also be recorded including all information fields required by the TDA. Copies of these records must be provided to the PARD Superintendent upon request. The following information must be included on the recording forms for each pesticide application by an PARD employee: Date of application, application start time, location of site treated, name of applicator, state license number,temperature,wind conditions, equipment used,target pest, total area treated if applicable, names and EPA numbers of all products applied, mix ratio/rate of product per unit, total volume of material applied, coverage rate where applicable, and aquatic buffer designation where applicable. At the end of each calendar year, all pesticide records will be submitted to the PARD Superintendent for pesticide reporting. These will then be collated onto a single form and submitted no later than March to the Watershed Protection Coordinator. 231Page 30 Integrated Pest Management Program Pesticide Material Management STRATEGY 7: Use of Remaining Pesticide Solutions and Rinses PURPOSE This Strategy establishes procedures for the use and disposal of any pesticide remains generated by PARD applicators. It outlines methods for use of remaining pesticide solutions and rinses in a legal and safe manner. BACKGROUND Applicable laws require that all pesticide solutions and rinses be applied to target areas according to label directions.These solutions and rinses may also be disposed of at an authorized pesticide disposal site. It is the goal of PARD to conduct our pesticide operations so that disposal of remaining material is not necessary. STRATEGY Pesticide solutions and rinses should be applied according to the label directions, and to legal target sites so there are no pesticides remaining.This shall be accomplished by accurately gauging the amount of pesticide needed for the job. PARD promotes the use of advance planning to minimize the number of times it is necessary to switch pesticides in spray equipment. In order to reduce the amount of excess rinsate, it is the Strategy of PARD to rinse equipment only at the end of the spray cycle or when changing to pesticides that are incompatible with those in the tank. It is a legal requirement to fully label all tanks and sprayers containing leftover pesticides at the end of each day. PROCEDURES Following are some considerations to make before beginning an application to assure the proper amount of pesticide is mixed. Advance considerations: • Weather conditions and predictions. • Acreage/square footage of the job site. • Calendar: special events, mowing, irrigation, etc. • Type and size of the equipment appropriate to do the job. When applying the pesticide use the following procedures to reduce and safely store the rinse solution. These are secondary to label information and State and Federal regulation. • Mix only enough pesticide solution to do the job that day. • Use up all pesticide, applying until the tank is empty, or no more solution is coming through the nozzle. • If pesticide mix remains, completely label the tank or sprayer with legal labels for the products used. Also mark the current concentration for each product,the date, and the name of the applicator. • When resuming spray applications,the next time, either use the leftover material, or add dilution water and circulate the mix thoroughly before adding new concentrate. • If spray tank rinsate is created, store the rinsate as make-up water for the next day.The next day's pesticide should be compatible or the same.The same labeling requirements pertain to the rinsate mix. Rinse the sprayer if the following conditions apply: 241Page 31 Integrated Pest Management Program • It is necessary to use a pesticide incompatible with that previously used. • It is the end of a spraying cycle. Use the following rinse process: 1. Read the pesticide label.The following should not conflict with label information or State or Federal regulations. Contact your supervisor if you see a conflict or have questions. 2. Wear protective clothing, as listed on the label when handling pesticides, pesticide containers, or pesticide equipment. 3. Fill the spray equipment approximately%full with clean water. Shake or agitate so that all inside surfaces are washed. If possible, use the spray hose to rinse the inside surface of the tank.These procedures should coincide with all labels. 4. Spray the rinse water out of the spray equipment onto an approved target area. Rinse water should be run through all hoses, booms, etc. Filters should be cleaned. Because of the dilute nature of the pesticide in the rinse water, a coarse spray can be used and is recommended to save time. Do not"pond" or saturate the soil. 5. If the tank is to be stored, repeat step 3 and 4 above two times until the tank is clean. Cleaning motorized, mechanical sprayers: 1. No pesticide solution shall be left in the tank or any other moving part overnight. 2. Equipment must be cleaned according to manufacturer's recommendation and in accordance to label recommendations. a. This ensures longevity of equipment and safety measures should the equipment need to be worked on. b. This prevents an environmental hazard should the tank, hoses, or pump begin to leak. 251Page 32 Integrated Pest Management Program STRATEGY 8: Storage and Transportation of Pesticides PURPOSE This Strategy defines the method and procedure for storage of pesticide materials for all PARD locations and personnel. BACKGROUND Attention to the proper storage is vital to assure public and employee safety, as well as to protect the investment in their purchase. Several agencies are involved in regulating aspects of pesticide storage. No single agency has comprehensive authority.Agencies involved include State of Texas Department of Agriculture,Texas Commission on Environmental Quality, U. S. Environmental Protection Agency,Texas State Fire Marshall, and the Denton Fire Department. Pesticides will be stored and transported in a manner that reduces the risk of spills, exposure, theft, degradation, contamination, or loss. STRATEGY Pesticides or pesticide containers shall be kept in secure and safe locations in accordance with existing laws. They shall be kept in a secure location and, if possible, in a temperature controlled,well-ventilated area. Areas used for storage shall be labeled and designated for use by work unit supervisors. Pesticides shall be safeguarded from environmental damage such as extreme temperature, photodecomposition or moisture. All pesticides in storage shall be inspected regularly and, if necessary, rotated on the shelf to assure that the oldest dated items are used first. Storage of pesticides shall be in accordance with applicable laws. Individual sites may store pesticides if they are in spill-proof and lockable cabinets and labelled as pesticides. Appropriate containers will be approved by the Park Manager. Pesticides being transported shall be appropriately and safely secured in the vehicle. Only licensed applicators shall transport pesticides.Appropriate spill response supplies must be immediately available. Pesticides shall not be transported in passenger cabs of vehicles where alternatives exist, such as truck beds,truck boxes or vehicle trunks. 261Page 33 Integrated Pest Management Program STRATEGY 9: Disposal of Empty Pesticide Containers and Unusable Pesticides PURPOSE This Strategy defines the method and procedures for the disposal of pesticide containers and unusable pesticides or those pesticides whose registrations have been totally or partially suspended. BACKGROUND PARD considers proper disposal of unusable pesticides and pesticide containers of the utmost importance to the safety of employees,the public, and the environment. Several governmental agencies regulate pesticide disposal. No one agency has comprehensive authority.Agencies involved include the Texas State Department of Agriculture, Department of Environmental Quality, Environmental Protection Agency, and Occupational Safety and Health Administration. PARD will comply with all relevant laws governing the proper disposal of these materials. STRATEGY PARD shall dispose of pesticides and empty pesticide containers in accordance with all State and Federal regulations and label recommendations. Disposal of pesticide containers and unusable pesticides not in accordance with this Strategy will be cause for disciplinary action. PROCEDURES Read the pesticide label.The following steps should not conflict with label information or state and federal regulations. Contact your supervisor if you determine a conflict or have other questions. Always wear protective clothing when handling pesticides or pesticide containers, as directed on the label. For non-rigid containers including bags, sacks,and boxes 1. Pesticide material must be emptied into application equipment to the extent made possible by physical agitation of the container. 2. Visually verify that residues have been removed. 3. Multiple-rinse non-rigid containers such as paper lined with plastic or foil. 4. Place in a plastic bag and mark as to contents. For rigid containers such as plastic,glass,or metal 1. Pesticide material must be emptied into application equipment to the extent possible by pouring,then visually verifying that the residues have been removed. 2. The container must be rinsed with clean water until clean;the rinse water being poured into the spray equipment. Empty the pesticide and all rinsates into the sprayer before the full amount of diluting water is added to the spray equipment. 3. Place in a plastic bag and mark as to contents. Storage of Containers 1. Containers must be stored in plastic bags in a secure area until they can be taken to a secure collection site.The Park Maintenance Complex is a designated secure collection site. 2. Containers must be transported to and placed in the designated secure container box at the Park Maintenance storage area. Each container product name and size must be recorded by a licensed applicator on the designated form at that time. 271Page 34 Integrated Pest Management Program 3. An inventory of products will be maintained by PARD. For each container, record the date, name of the pesticide, quantity and size of the container.These records shall be kept at the site, and copies forwarded to the PARD Superintendent and the City's Risk Manager as required. Disposal of Unusable Pesticides Unusable pesticides are ones that: 1) are damaged through vaporization,freezing, infiltration of moisture to containers or photo decomposition; 2) have exceeded their shelf life; or 3) have visually changed their composition or structure in some manner. 1. The PARD Manager and/or Supervisor should be informed of plans to dispose of pesticides and of results of the disposition. 2. The PARD Manager and/or Supervisor will contact the TDA,the manufacturer or dealer and/or a licensed consultant and find out if the product is still usable. 3. If the pesticide has less activity due to long storage, moisture, or freeze damage,follow the recommendations of the dealer, manufacturer, or licensed consultant and use procedures in this Strategy as they apply. One option could be to apply the material realizing that full control is not achievable using the damaged pesticide. 4. If this option cannot be followed legally,follow recommendations of the dealer or manufacturer or licensed consultant. It is not legal to transfer damaged or altered pesticides to another party for use. It may be necessary to arrange for disposal of the pesticide in a manner recommended by TCEQ. 5. The Pesticide Licensed Applicators are responsible for properly disposing of pesticides according to law and TDA.A record of these disposals should be kept on file for three years. Disposal of Pesticides with Totally or Partially Canceled Registrations (or those which have been removed from approved use by PARD.) 1. The PARD Manager and/or Supervisor shall keep up-to-date on the pesticide regulatory news and respond to pending actions appropriately to minimize or eliminate stocks of unusable pesticides. 2. If unusable pesticides remain in stock, PARD will follow recommendations of the regulatory agencies, manufacturer or dealer in finding a legal user for the pesticide. If the pesticide is unopened and/or still retains its integrity it may be possible to transfer the pesticide to a legally registered bureau, agency, or group to use. 3. It may be necessary to dispose of the pesticide in a manner recommended by TDA and TCEQ. 281Page 35 Integrated Pest Management Program Safety Measures and Emergency Response STRATEGY 10: Use of Protective Clothing and Equipment PURPOSE This Strategy outlines the requirements for the use of protective clothing and equipment by PARD personnel when undertaking pest management activities. BACKGROUND Use of pest management tools, equipment, and materials may require the use of personal protective equipment (PPE). Use of such equipment is necessary to provide an adequate measure of safety for the applicator.This protective equipment will be clearly defined in the legal pesticide label directions or directives in equipment manuals. When such directives exist,they must be adhered to. Use of appropriate protective equipment may not be so clearly defined for all pest management methods, and in such cases, it is the responsibility of the applicator to determine and employ adequate safety equipment. STRATEGY Personnel engaged in the use of pest management tools, equipment, or materials shall follow all clothing and equipment requirements required to ensure their safety. When using pesticides,the label directives for use of PPE must be adhered to. Use of related power and mechanical equipment must be accompanied by appropriate PPE as determined by equipment manuals or supervisor's directives. Required personal protective equipment appropriate to satisfy specific pesticide label requirements shall be provided by PARD to employees for their use.This may include, but is not limited to: respiratory protection, eye protection, coveralls, rain gear, mixing aprons, chemically resistant boots, gloves, head protection, and hearing protection.Time will be made available to wash up before lunch and at the end of the work shift.The applicator is responsible for cleaning, storing, and maintaining PPE and equipment in a safe and useful manner.Applicators may also provide their own additional PPE if desired, if such equipment and its use has been previously approved by their supervisor. If applicators apply organophosphate and carbamate insecticides in amounts and frequencies determined by Natural Agricultural Safety Data base to require cholinesterase blood tests, PARD will provide for these tests.This testing monitors the potential depletion of the enzyme cholinesterase in the blood, an indicator of exposure to these materials. 291Page 36 Integrated Pest Management Program STRATEGY 11: Emergency Information Concerning Accidental Pesticide Exposure PURPOSE This Strategy establishes procedures for the proper response to employee and citizen inquiries regarding accidental exposure to any pesticide material used by PARD staff. It defines PARD's response to inquiries concerning adverse health effects as a possible result of accidental exposure to pesticides. BACKGROUND PARD's handling of public inquiries should be prompt, professional, and well-supported. While PARD can answer general questions, PARD does not have medical professionals on staff to address specific medical questions relevant to accidental exposure.This expertise is readily available in the health care community.Therefore, concerns of this nature will be referred to qualified medical personnel for resolution. STRATEGY PARD will inform applicators of proper procedures to be taken in case of pesticide exposure.Anyone inquiring about pesticide exposure will be referred to his or her own personal physician,the Central Texas Poison Center(CTPC), or the Texas Department of State Health Services (DSHS).A list of these authorities and their phone numbers are listed in the appendices. Safety Data Sheet(SDS) information about all hazardous substances in the workplace is available to all personnel.This information includes symptoms of exposure, and procedures for handling overexposure to individual pesticides. If symptoms of illness occur during or shortly after applying pesticides,the CTPC should be contacted or the individual should receive medical attention immediately. Non-emergency questions received by PARD shall be referred to the PARD Agronomist and IPM Coordinator.The PARD Manager and/or Supervisor will provide information to the questioner or refer them to qualified individuals or sources for further information. PROCEDURES • Use planning to avoid emergencies and to expedite aid should an accident occur. • Be informed of the symptoms of exposure and the decontamination steps necessary in case of accidental exposure. • Use all safety procedures and protective gear as recommended on the label. • Have a copy of the appropriate label available when applying or transporting pesticides (concentrated and dilute.) In case of a medical emergency related to suspected pesticide exposure: • Handle any emergency situation as per First Aid instructions, or label and SIDS. • Call for emergency backup if necessary. • Refer to Central Texas Poison Center. • Take a label for reference for medical personnel if it is necessary to leave the site. • Inform your supervisor as soon as possible. • Inform the PARD Manager as soon as possible. 301Page 37 Integrated Pest Management Program In response to a non-emergency inquiry: • Respond to questions to the best of your ability. • Refer detailed or technical questions to the Park Manager. • Inform your supervisor. 31 1 Page 38 Integrated Pest Management Program STRATEGY 12: Pesticide Spill Response PURPOSE This Strategy outlines the objectives,training requirements and procedures PARD personnel should follow in response to an accidental release of pesticides.This applies to all PARD staff involved in applications of pesticides, handling of pesticides, or acting in a communications response role during a spill incident. BACKGROUND Several state and federal regulations apply to an unintentional release of pesticides. Several state and federal regulations apply to an accidental release of hazardous materials.The Department of Transportation (DOT) and the Public Utilities Commission (PUC) regulate the transport of hazardous waste resulting from a spill and the release of chemicals if it occurs when they are being transported. The Environmental Protection Agency(EPA) and the Texas Commission of Environmental Quality(TCEQ) protect the environment through regulation concerning prevention of and response to the contamination of water, land, and air resulting from a pesticide spill.They are also tasked with the responsibility to make sure that the pesticides are properly disposed of.These regulations are incorporated into the procedures outlined here.Through its Pesticide Spill Response Strategy, PARD strives to take a leadership role as a steward of public land and of the environment. STRATEGY The primary method by which PARD reduces pesticide spills is through prevention.Through planning, preparation, adherence to good work practices, and increased awareness of the potential results of a spill, the possibility of a spill occurring is minimized. PARD personnel will respond in accordance with all governmental regulations, including those of DOT, EPA,TCEQ, OSHA, and this Strategy should an accidental release of a pesticide occur. In performing emergency activities following a spill, protection of both employees and the public, is of great concern, as is protection of property and the environment. Anyone liable for a spill shall immediately clean up the spill or release.The cleanup must use the best available methods to achieve the lowest practicable level of contamination. OSHA, which is concerned with worker protection, has two regulations governing spills.The first one, Hazard Communication, applies to incidental spills that present a low potential of hazard to the worker, the public and the environment. Included are small spills of dilute pesticides, spills of material with granular formulations, and lower toxicity materials.The other regulation, Emergency Response, applies to incidents with a high degree of hazard such as large spills of dilute material, pesticides with higher toxicity, and concentrates in a confined space. An incidental spill becomes an Emergency Response when: 1. The release or spill significantly impacts another agency's functions; 2. The incidental spill precipitates evacuation or curtailing of work; 3. The event causes a negative impact on neighboring facilities or the community; or 4. The spill involves a coordinated effort by local first responders. 321Page 39 Integrated Pest Management Program Only licensed pesticide applicators can transport or apply pesticides. They will receive training and equipment that will allow them to respond to incidental spills. Spills that require an Emergency Response will be handled by a local HAZMAT team. An assessment and evaluation of the quantity, hazardous level, and impact of each spill will be conducted. Spills will be reported as required by local, state, and federal regulatory agencies. PARD will coordinate response and reporting activities with the local HAZMAT team,the Emergency Management Coordinator, and the Director of Environmental Services. The spill need not be reported immediately if it occurs on a surface impervious to the hazardous material and is fully contained, and if it is completely cleaned up without further incident, including repairing the cause of the spill. The PARD Manager and Supervisor will determine whether these agencies should be contacted. Particular attention should be paid to ensure that a pesticide does not pollute the water supply.A primary aim in following the procedures outlined here is to recover and reuse as much of the spilled pesticide as possible. Any absorbent or other contaminated material from which the spilled pesticide cannot be recovered is hazardous waste and must be labeled, stored and disposed of properly. RESPONSIBILITY AND TRAINING Parks and Recreation has identified three levels of spill response.The levels and their training requirements are described below: Level Description and Training Level I is for individuals who come into indirect contact with pesticides and their use.They must be able to recognize and respond to an emergency by obtaining and passing on information, and by making the appropriate notifications.They will not take an active role in containment and clean up procedures. People at this level will have sufficient training to acquire competency in the following areas: 1. Familiarity with CHEMTREC6(provides access to technical experts on chemical products and hazardous materials and maintains a large database of Material Safety Data Sheets. CHEMTREC can be reached at(800)424-9300) and an understanding of their own role in an emergency. 2. An understanding of pesticides as hazardous substances, and the risks associated with them in a spill. 3. The ability to recognize the presence of hazardous material in an emergency. 4. The ability to recognize the need for additional resources, and to make appropriate notifications. People in this category include those Park Managers supervising park operations.These individuals will receive additional training to familiarize them with their role in the case of an emergency. Level II is for licensed applicators that apply or transport small volumes of low to moderately toxic pesticides.This level includes response to incidental spills. Individuals at this level are trained to prevent spills from occurring. Should one occur,they are trained to stop the release, keep it from spreading, and do cleanup. Most of PARD's licensed pesticide applicators are in this category. Individuals at this level will receive training in addition to pesticide applicators, along with hazard communication and respiratory protection training.They must exhibit competency in the following areas as well as those listed in the base level. 331Page 40 Integrated Pest Management Program 1. Familiarity with activities which promote spill prevention. 2. Familiarity with the Spill Response Program and their own role in an emergency. 3. Knowledge of safety and health hazards of hazardous materials in a spill. 4. An understanding of basic chemical and toxicological terminology and behavior. 5. Knowledge of work practices that employees can use to minimize risks from hazards. 6. Selection and use of proper personal protective equipment. 7. Identification of symptoms that may indicate overexposure to hazards. 8. Implementation of basic decontamination procedures. 9. Performance of basic control, containment, and clean-up techniques. 10. Skill in determining when a spill is fully cleaned up. Level III training includes individuals who apply or transport over 50 gallons of dilute pesticides, or more than 1 gallon or 10 pounds of concentrate with a danger label.They are trained to stop the release, keep it from spreading and do cleanup. 1. Knowledge and use of spill prevention techniques for larger equipment. 2. Knowledge of hazard and risk assessment techniques. 3. An understanding of basic hazardous materials terms. 4. An understanding of basic chemical and toxicological terminology and behavior. 5. Selection and use of proper personal protective equipment appropriate for more toxic pesticides. 6. Implementation of decontamination procedures. 7. Performance of control, containment and clean up techniques. This level includes the PARD Manager and Supervisor directly overseeing landscaping and ground maintenance and who will be coordinating with officials on notifying regulatory agencies, documenting incidents, ensuring that the cleanup is complete, and making arrangements for disposal of hazardous waste. SPILL PREVENTION PARD personnel will employ a variety of practices to reduce the potential of a pesticide spill.These will include the following: Purchasing When procuring chemicals, a factor in determining which chemical formulation to purchase will be the ease with which it can be cleaned up in the event of a spill.Types of packaging and formulations that may help to prevent a spill from occurring will be factors as well. Characteristics of the pesticide, such as toxicity and reactivity that may affect the seriousness of a spill,will also be considered. Preparation Planning,training of personnel, and acquisition and maintenance of equipment and supplies will be done to reduce the risk of a spill occurring, and to minimize damage should one occur. For example, regular preventative maintenance will be done on sprayers, replacing hoses and valves before they wear out. Work Practices 341Page 41 Integrated Pest Management Program PARD personnel will use practices to minimize the potential for a spill to occur, and to ease clean up should one occur. For example, pesticides should be placed in a leak-proof container while being transported. PESTICIDE SPILL PROCEDURES Pesticide spills can pose serious threats to human health and cause significant environmental contamination. A thorough knowledge of the appropriate steps to take in the event of a spill will allow you to minimize the potential for adverse effects and may save you a great deal of money in expensive cleanup costs. Always be prepared to handle spills before they occur. It is a good idea to have a spill kit in storage and mixing areas. Contamination can greatly increase when delaying response to a pesticide spill. Spills may be relatively minor, involving one or a few leaking containers. However, major spills, such as when a sprayer overturns spilling its contents, can and do occasionally occur. Regardless of the magnitude of the spill, the objectives of a proper response are the same. 1. ASSESS the situation 2. CONTROL the spill. 3. CONTAIN the spill. 4. CLEAN IT UP. 5. DOCUMENT the spill. (NOTE: Should a release of a pesticide occur,the following guidelines shall be used: Do not clean up the spill if you are not properly trained, if you don't have proper protective equipment or if doing so would endanger your health or safety.) ASSESS THE SITUATION 1. Out of Control Release: a. Tell bystanders to remain at a safe distance. b. Call 911.Ask for fire; describe the situation as a hazardous materials spill. If there are injured people, ask for an ambulance. If chemical injury is involved, be certain that a copy of the label accompanies the victim. c. Assist injured people. Remove contaminated clothing immediately. d. Determine whether there is an imminently hazardous situation that you can take steps to correct. (For example, it may be appropriate to move the truck away from a waterway or heat source.) e. Contact supervisor. f. If the spill is on a roadway, set up DOT reflectors upwind of spilled materials and divert traffic if possible. g. Remain on site and update the Denton HAZMAT Team as new information develops. 2. Controllable Release and there are no injuries: a. Tell bystanders to remain at a safe distance and initiate control and clean up procedures outlined in CONTROL THE SPILL.You should be also putting on any PPE necessary. 3. Report the Spill 351Page 42 Integrated Pest Management Program Notification will depend on the hazard level of the product spilled,the nature of the spill and state regulations. Part of preparation should be to know the cleanup procedure and reporting sequence for each product.A supervisor should be notified immediately. As a rule,the Emergency Management Coordinator, Risk Manager, and Watershed Protection Department should be notified for all reportable spills. When you notify authorities of an emergency, have the following information: • The name and phone number of the contact person at the facility where the spill occurred; • The location of the spill and if water is threatened; • The name of the chemical spilled; • If the product is known to be acutely toxic; • The estimated quantity spilled; • The extent of injuries or exposure; • The cause of the spill; • Action taken to control and contain the spill; • Planned cleanup procedures, evacuation and other precautions; and • When the spill occurred. CONTROL THE SPILL When attempting to control the flow of the chemical, do not expose yourself unnecessarily.Always carry protective clothing, Personal Protective Equipment (PPE) and spill containment equipment when transporting pesticides. Use this equipment when pesticide emergencies occur. 1. Put on protective equipment. 2. Do not allow the material to enter a drain. Survey the area to see if there is a need to place a dam to protect a sewer drain or another waterway. If the pesticide does enter a drain, reduce the flow as much as possible, and call Watershed Protection at 940-349-7123 immediately. If not available 940-349-7000. 3. Stop the flow of the chemical. • If the spill is from a leaky container, position the container to prevent additional spillage. • If the spill is from a leaky valve, isolate the valve and depressurize the tank. • If the spill is from a broken hose shut off valve or pump it may help to loop the hose back into the tank. • If there is a rupture, use duct tape or any other material (such as rags or a patch)to stop the flow of a chemical. 4. Contain the spill using absorbent material. Call the Denton HAZMAT Team to request additional supplies, resources, and assistance if needed. 5. Change or add to your protective equipment as necessary. Put contaminated protective equipment in a plastic bag to transport to your work unit for cleaning. Follow proper decontamination procedures for protective equipment. CONTAIN THE SPILL After the leak has been controlled as well as possible, contain the spilled material in as small an area as possible. With liquid spills, construct a dam to prevent the chemical from spreading. It is particularly important not to allow any chemical to get into any body of water, including storm sewers. Do not hose down the area;this will cause further spread of the chemical. Liquid spills can be further contained by spreading absorbent materials such as fine sand,vermiculite, sawdust, or clay over the entire spill. For 361Page 43 Integrated Pest Management Program absorbing small spills and minor leaks, kitty litter is particularly useful. (NOTE:Avoid the use of sawdust or sweeping compounds if the pesticide is a strong oxidizer. Such a combination presents a possible fire hazard.) CLEAN UP THE SPILL After the spill has been contained, consult with the Denton HAZMAT Team and Watershed Protection on clean up. 1. For dry material, sweep up the pesticide. 2. For a liquid spill, materials such as absorbent dikes, pillows, and towels can be used to absorb a product. 3. For concentrate spills on pavement, after picking up as much as possible, contain the area and wash the pavement with a small amount of water. Absorb this diluted pesticide and reclaim it. 4. If the soil has been contaminated, contact the Denton HAZMAT Team.The PARD Manager,your supervisor, and you will determine to what degree cleanup should proceed using PARD personnel.You may be asked to remove the contaminated soil. If so, scoop up enough soil to completely remove the pesticide. Place unusable material in a container labeled "Hazardous Waste". Coordinate the disposal of the material with the Denton HAZMAT Team and/or Risk Management. 5. Contact the Denton HAZMAT Team if it has not been done already. Have the Spill Incident Report ready so that your supervisor and the PARD Manager can evaluate the situation. DOCUMENT THE SPILL 1. Complete a Pesticide Spill Incident Report. 2. A copy of the report will be filed with the PARD Manager and Supervisor directly overseeing landscape and ground maintenance operations. 3. All Pesticide Spill Incident Reports will be reviewed by the PARD Manager and Supervisor. A debriefing of the incident will be held with staff and additional training will be provided based on the nature of the incident. 4. Restock the Spill Kit Pesticide Spill Kit Response Equipment The following items must be immediately available to all persons applying or transporting pesticides: 1. Hard copies or mobile access to the following information: • Chemical labels for materials being transported; • SDS for chemicals being transported clipped to front of binder; • Pesticide Spill Response Procedures and Incident Report; • A DOT Emergency Response Guidebook; and • Emergency phone numbers 2. A radio, other two-way communication device, or cellular phone if there is the potential of a spill occurring that would require assistance. 3. Personal protective equipment appropriate for handling the pesticides being applied or transported in the event of a spill. 4. An eyewash either on the truck or on site and immediately available in the case of an emergency. 5. Tools and supplies to make repairs to the application equipment and to stop leaks. 371Page 44 Integrated Pest Management Program 6. A means of picking up spilled material. Depending on the formulation this may include absorbent material, broom and dustpan, or shovel. 7. Plastic recovery bags and ties for the material and for contaminated personal protective equipment. 8. A jug of water and detergent. 38 1 Page 45 Integrated Pest Management Program Targeted Pest Management STRATEGY 13:Turf Broadleaf Weed Management PURPOSE This Strategy defines the management of weeds in the managed turf areas in the City of Denton parks and recreation areas and the use of selective turf herbicides by an applicator. BACKGROUND For turf to function in the manner it was intended, appropriate maintenance standards may require management of weeds within these sites. While the subject of overall turf health is a topic too complex to cover in detail within this Strategy,the management of weeds in designated turf sites shall be regulated by this Strategy. The establishment and maintenance of quality turf requires a proper site, good root zone conditions, optimum fertility levels, adequate irrigation, correct mowing practices, and other factors. PARD relies primarily on attention to these siting and cultural factors in maintaining turf and minimizing the density of weeds. Adherence to good cultural practices aids in development of healthy stands of turf which resist establishment of weeds. Selective herbicides can also be used as effective tools to reduce or eliminate populations of weeds in turf as part of an overall program of turf health maintenance. Examples of turf health practices currently employed by PARD: • Proper siting. • Site and soil preparation. • Drainage improvements. • Pruning of adjacent plants for increased sunlight penetration. • Proper selection of grass varieties. • Core aeration. • Overseeding. • Mulch mowing to leave clippings on site. • Mowing at the proper height and frequency. • Proper irrigation practices. • Proper fertilization. • Application of selective broadleaf and grassy herbicides. STRATEGY Turf plays various important functions in our parks. When an area has been determined to be maintained as turf, it is the Strategy of PARD to do so primarily through the implementation of proper planning, cultural, and mechanical practices.These practices are generally adequate to keep the population of turf broadleaf weeds at acceptable levels. At certain sites these practices alone may not be adequate to keep broadleaf weeds at acceptable levels.An acceptable level of turf quality and tolerance of weed infestation varies with the site. The threshold at which controls may be necessary shall be determined on a case-by-case basis taking into consideration such factors as location, public expectation,the manner of activities taking place on the turf, the history of previous control attempts, and stresses placed upon the site.The management effort must consider and employ all applicable cultural and mechanical methods as components of a plan to return the turf to an acceptable level of 391Page 46 Integrated Pest Management Program quality. Goals of these methods may include reducing soil compaction, improving soil structure, seeding, increasing drainage capacity, and encouraging healthy and vigorous turf growth through proper fertilization. PROCEDURES For proper IPM, it is essential that there be proper coordination between all the components of turf health management.To ensure this coordination, all applicators must first obtain authorization from the appropriate supervisor listed below before herbicides are used. PARD Parks and Recreation applicators: 1. Athletic fields: Program Supervisor 2. Parks: Landscape/Ground Maintenance Manager Appendix 5 outlines the general maintenance schedule for turf management. Several factors can affect the adherence to the schedule including but not limited to the following: Special Considerations By its nature,the use of herbicides in turf requires their application to sites that have varied and direct public uses, often involving children and pets.These applications must be carefully planned to allow for careful adherence to the pesticide label directives, and to minimize any potential impacts on these users. Time of Day Applications should be made during the best time of day to avoid public use, high temperatures, and wind. Applications can be made as early in the day as possible or after park hours. Applicators should consider off schedule timing, such as shifting work hours so that spraying can be completed before conditions and park use makes applications problematic. Minimizing public inconvenience and public concern should be of paramount importance. Scheduling Conflicts Any proposed applications should consider the expected use of the area for that date and time, such as nearby school activities, recreation activities, athletic field scheduling, park special events, and all other anticipated uses. Signage Notification signage is of utmost importance in turf applications.The nature of a typical turf site is open and with easy public access. As stated in the Integrated Pest Management Program Notification of Pesticide Use at a Site Strategy 4, signage should be adequate to inform any park user approaching the area. Seasonal Timing Wherever possible, applications should be timed to coincide with the ideal time for turf weed control. This is typically during the spring and fall months, where weed growth is active and conditions leading to turf stress, such as dry and hot weather, are not present. Integral to IPM is knowing specific weed life cycles in order to have effective control. 401Page 47 Integrated Pest Management Program Drift Minimizing drift is critical in turf weed applications. Use of boom sprayers instead of backpack sprayers may increase the potential for drift. Great care should be taken to minimize any possible drift. Applications should cease if any drift inducing condition becomes apparent. Use of appropriate pressure, correct nozzles and other techniques should be employed to minimize creation of small spray particles that may drift. Targeted applications Where warranted spot spraying for turf weeds should be employed.While there are sites that will require an overall broadcast application,there are sites where only certain areas will require treatment. Applications should be focused on the target weed as much as practicable. 411 Page 48 Integrated Pest Management Program STRATEGY 14: Pesticide Applications around Community Gardens PURPOSE This Strategy defines acceptable and unacceptable use of pesticides within and near park areas designated as community gardens. BACKGROUND Pest management in or near park areas designated as community gardens necessitates special considerations.The Community Garden Program's participants have varying levels of knowledge about pest management methods and have differing views about the use of pest management materials. Community garden plots are near one another and may change ownership from year to year. Community gardens also produce edible crops which dictate special constraints in managing pests. For these reasons, a special Strategy was formulated and defines the acceptable use of pesticides within Community Gardens. STRATEGY • PARD staff will work in coordination with the Community Garden Committee to establish guidelines regarding garden plot use by participants of the program. • PARD staff shall establish internal guidelines regarding pesticide use by participants of the program. • PARD aims to dedicate 50%of the community garden plots for organic use only. The plots will be strategically located to protect the integrity of organic methods and practices. • Park employees are asked to take all precautions necessary to keep applications, including any drift, of all pesticides at a minimum from the outside perimeter of Community Garden sites. • Mechanical means, such as cutting, hoeing and mulching, are the preferred method to remove or control weeds in the Community Garden sites and perimeters. 421Page 49 Integrated Pest Management Program STRATEGY 15: Waterways Pest Management PURPOSE This Strategy establishes procedures for use of any pesticide materials being applied by PARD personnel adjacent to, or upon Denton's waterways. BACKGROUND This Strategy was written in conjunction with Watershed Protection division's personnel. It is the intent of PARD to cooperate with Watershed Protection to protect water quality in Denton's streams and reservoirs. STRATEGY It is the strategy of PARD to use all measures to protect the city water supply from contamination through pesticides. PARD employees will provide any information needed by the Watershed Protection division and policies and will notify the Watershed Protection Department prior to any spraying of pesticides within or near creeks, rivers, streams, lakes, or any waterways. Some of the regulations in the strategy deal with the following: • Applications of pesticides will not be made if there is unacceptable drift. • The Watershed Protection division will be notified if there is a spill or accident that causes unplanned release of pesticides into waterways or environmentally sensitive areas. Refer to the Parks and Recreation Spill Strategy for the appropriate response actions. • The applicator will contact the Watershed Protection division for known pesticide applications to be made in areas inside or near creeks, rivers, streams, lakes, or any waterways.The information should include the pesticides expected to be used,the locations of use, and the frequencies of application. GENERAL GOALS AND PHILOSOPHY PARD recognizes the special importance of the rivers, streams, ponds, water quality facilities and wetlands that fall under our stewardship.The sensitive nature of such habitats,their plant and animal communities, and their direct link with other waterways require that we establish specific policies to ensure their health.The PARD Integrated Pest Management Program outlines special procedures and clear guidelines and limitations regarding maintenance methods and materials for both these waterways and the park lands adjacent to them. As in the rest of the Integrated Pest Management Program, an integrated approach will be used in all landscape management decision making MANAGEMENT PRACTICES, MATERIALS AND LIMITATIONS FOR PARKS WATERWAYS AND BUFFERS Definitions The buffer zone referred to in this Strategy is defined as a corridor of land between the top of the stream bank and the edge of the waterline at the time of application. Application Equipment Used Pesticide delivery for all listed areas in this Strategy will be carried out by hand with directed, low volume, single wand sprayers, wiping, daubing and painting equipment, injections systems, or drop spreaders.Typically,this is done by backpack sprayers, but may also include sprayers with larger fill tanks as long as the same kind of hand application methods is used.These methods of delivery result in 431Page 50 Integrated Pest Management Program low volume applications and low-pressure spraying.This minimizes the formation of fine mists that might be carried off target.These practices ensure that applied materials will reach targeted plants or targeted soil surfaces. Pesticide Drift When applications of pesticides are being made within the buffer zone, great care will be exercised in the process. Managing drift is of particular importance when surface waters are nearby. Equipment used in the application shall employ all necessary methods to limit drift. Nozzle size, pressure regulation, droplet size, and height of spray wand, are all techniques that can be modified to reduce unwanted drift of pesticides. Spray applications will not be allowed in the buffer area when: • Wind speed is above 5 mph, and • Wind direction or activity would carry pesticides toward, or deposit them upon open water. Pesticides Available To more clearly regulate any possible aquatic impacts,the pesticides available for use in buffers and aquatic sites will be reduced in scope from the general park list. Only aquatic-labeled pesticides may be used within buffer zones or waterways. Choice of pesticides utilized take into account any possible effects on aquatic life as well as tendencies to move in the environment. In addition, applicators must research the impacts of each pesticide before use and get approval from the direct supervisor. Materials available for tree injections in buffer zones: In the event a pest or disease threatens the health of important and valuable trees within a buffer zone, there may be a need to treat them. Instances of this occurring are rare. However, in these special cases, the use of injectable pesticides may be employed when necessary,with the following limitations.The pesticide applied must be delivered by methods that inject or otherwise distribute the material entirely within interior tree tissues. Pesticides will not be injected into the soil surrounding the tree.Tree surfaces will not be sprayed or treated with pesticides.The insecticides and fungicides used in these injection systems shall be approved by the PARD Manager in consultation with the Watershed Protection Coordinator and the Urban Forrester.The intent and limit of this exception to the approved buffer zone pesticide list is to allow only the insecticides or fungicides necessary to combat direct threats to the health of valuable trees. Materials for all other areas: PARD's approved pesticides may be used outside the waterway and buffer zones, where not otherwise prohibited by this Strategy. Recordkeeping Requirements All regular application recordkeeping requirements will be adhered to for all pesticide applications.This includes date and the time intervals of the application,temperature and wind conditions, location of application, materials used, concentrations used, amount applied, coverage rate, equipment used, applicator information and license number. 441Page 51 Integrated Pest Management Program Personnel Requirements All those applying pesticides to PARD lands must be Texas Department of Agriculture licensed applicators. Application of pesticides to aquatic sites will only be done by licensed personnel who have received an additional aquatics license certification. Changes to the Strategy A need may arise for modifications or additions to this Strategy.There are several methods available to accomplish this. PARD representatives will develop an IPM strategy to deal with the threat. If this strategy involves the need for any pesticide applications within buffer zones or waterways that are not already outlined in the current Strategy, PARD will consult with Watershed Protection regarding the proposed modifications. 451Page 52 Integrated Pest Management Program STRATEGY 16: Vegetation Management in Engineered Wood Fiber Playground Areas PURPOSE This Strategy defines acceptable practices for managing vegetation in playgrounds areas.The Department is transitioning over to Engineered Wood Fiber(EWF) as its preferred playground safety surface, as it meets ASTM and CPSC guidelines for safety surfacing and ADA accessibility. As EWF consists of specially manufactured wood chips,they also pose a special need for more attention for staff to address the following approved vegetation management methods and materials in these specific areas. BACKGROUND In all our IPM activities, PARD seeks to minimize any potential impacts to our park users while still providing responsible, effective, and efficient care for our facilities. EWF playground areas focus attention on our activities and require a special set of best management practices to benefit both PARD and park users. STRATEGY All PARD personnel are required to adhere to this Strategy when they are undertaking weed management activities in playground areas and their immediate borders or margins. Weed control in these play areas will be accomplished primarily through the use of the wood chip mulch.To function as both a safe surface for play and as an effective weed barrier,this chip layer should be kept at the established minimum depth. If the mulch layer is not adequate for weed control it should be amended as soon as is practicable. Mulch layers that have broken down over time and provide a medium for good weed growth should be replaced or amended with fresh chips. Broadcast spraying of herbicides will not be used to control vegetation in play areas. Manual weeding is usually adequate to keep weeds from establishing within the chipped areas. Effort shall be made to respond quickly to weed presence so that this kind of control will be feasible and effective. Use of powered weed control equipment, such as line trimmers and tillers, may be used in chipped areas to control weeds, but careful attention to the dangers they present must be taken.This kind of equipment should not be used when nearby park users may be put at risk. Playground/turf interface borders will be maintained by hand or mechanical means. Establishment of a structured border is preferred and encouraged for installation where possible as it provides a lower maintenance interface between play areas and turf. These structures also reduce weed and turf infiltration. When manual and mechanical methods are ineffective in controlling weeds, spot spraying will be used. Spot spraying will be applied in accordance within all applicable strategies. The need to control other pests, such as insects or diseases, can occur. One example would be the presence of venomous stinging insects such as yellowjackets in the play area. In these circumstances, the use of a targeted insecticide to eliminate the immediate safety hazard may be required.All other applicable PARD Pest Management Program policies and approved pesticide lists apply in this case. 46 1 Page 53 Integrated Pest Management Program STRATEGY 17: Venomous Insect Management PURPOSE This Strategy defines acceptable practices for managing venomous insects such as hornets, wasps, yellow jackets, and bees in PARD park landscapes and grounds. While these insects will not always cause problems,their presence in some locations, such as playgrounds, can create immediate and serious public and staff safety issues. More importantly, individuals with bee and wasp venom allergies may be presented with life-threatening situations if they are stung.To properly address these safety concerns, park employees may be faced with the need to apply insecticides within a short time frame.These control activities and use of insecticide require adherence to the special rules outlined in this Strategy. BACKGROUND Wasps, hornets and yellow jackets may quickly establish nests above and below ground in both natural areas and in developed parks. European honeybees form above ground nests and may also form swarms when seeking new nest sites. Not every wasp or bee nest creates a problem for our users or staff. Public threat is dependent on insect species, nest location,time of year and other factors. Yellowjackets and some wasp species can be particularly aggressive towards people, especially near their nests. Other wasps, such as paper wasps are less aggressive and are more benign depending on location of their nest. Honeybee swarms generally do not create a large stinging potential as bee behavior is altered during this time. Nest location is also important when determining threat. Nests located near walkways, buildings, playgrounds or similar sites are more problematic than those located in remote areas. Nests in areas where vegetation management or restoration planting is being carried out can also create problems. Wasp behavior may also vary with the time of year. Yellowjackets will exhibit increased defensive behavior as the season progresses. Normally,yellowjacket and paper wasp colonies only live one season. Honeybee nests usually persist from year to year. STRATEGY Evaluation When wasp or bee nests are discovered on PARD property,staff should evaluate the safety threat they pose. If the nest is considered to create a safety hazard for park users or staff, isolation and control measures should take place. Nests that create an immediate hazard, such as those near playgrounds, community centers, walkways,trails and work sites, should be addressed as soon as possible. Other criteria that may constitute a hazard are nests that have been disturbed and nests sites with aggressive insects. Nests occurring within inhabited structures such as community centers create an immediate safety hazard and control of these should be immediately referred to a qualified professional contractor. Isolating nests or swarms Where possible, nests or swarms that present an immediate public hazard should be isolated by either signage, cones,taping,flagging, or by other means, so that the area of danger can be avoided by park users.The barriers used in isolating the insects from the park users should stay in place until the nest is eliminated or the swarm is removed. Make sure that signage is in place to warn the public. Honeybee swarms and nests When discovered, honeybee swarms should be marked as described above until the bees have been collected. Qualified bee removal businesses should be contacted to collect the swarm. Honeybee swarms should not be sprayed with insecticides. Unless location of the nest presents a hazard, 471Page 54 Integrated Pest Management Program honeybee nests should be tolerated where possible. If removal is required, qualified contractors should physically remove nests when feasible. Spraying of honeybee nests should be a last resort. Spraying wasp and hornet nests Aerosol jet stream products labeled for use on wasp and hornet nests can be effective against both yellow jackets and paper wasps, but they must be used with extreme caution. Non-toxic products can also be effective in eliminating nests. Wasps will attack when they sense an application to their nests, and even freeze-type products are not guaranteed to stop every individual. For this reason, extreme caution must be used when nest applications are taking place.The following practices should be adhered to: • Nests should be sprayed at night or before dawn,when all members of the hive are present and most passive. Daytime spraying is not recommended except in certain emergency cases where the public is not placed at risk from increased hive activity. • Nests should not be disturbed before treatment. Disturbed nests should not be approached. • Nest location should be isolated as described above. Isolated area devices must be left up until the nest has been eradicated. • Nests that are situated high in trees, or in otherwise difficult to access locations should be treated by professional contractors, or by qualified staff in the Urban Forestry department. Do not attempt to control a nest if you cannot easily do so. • Nests in structures, building,tree cavities, etc., should be treated by professional contractors only. • PARD staff may use a non-toxic formula or wasp and hornet spray that is available at the local store, providing that they follow the directions on the label for use. Approved sprays will contain synthetic pyrethroids as their active ingredient. Products with other active ingredients are not approved for use by PARD staff. • All applications shall be documented as per the Strategy 6: Pesticide Application Recordkeeping. Approved applicators In general, park staff with valid TDA pesticide applicator licenses with an insecticide category endorsement should be the designated employees carrying out applications. However,there may be instances where these employees are not available, and a nest presents an immediate health and safety threat to the public or staff. In these instances, available personnel with TDA pesticide applicator licenses of any category are approved to use jet spray wasp and hornet products to treat nests. In rare emergency safety situations where no licensed personnel are able to respond in a timely fashion, other personnel may be approved to carry out an application, but only if they have had prior supervisor approval, prior training in the safe use of these sprays, and instruction in the proper management of wasps and bees. Staff members with known wasp or bee allergies will not carry out any wasp or bee control. Use of traps When venomous insects are a continuing serious problem at a site from year to year, use of traps to target emerging queens/swarms can be considered.Trapping queens/swarms during the emergence period has the potential to provide an overall reduction in the venomous insect population for the season.Traps should be installed, monitored, and removed by experienced PARD staff or under Texas Apiary Inspection Service (TAIS) permitted activity. 48 1 Page 55 Integrated Pest Management Program STRATEGY 18: Dog Area Pest Management PURPOSE This Strategy defines acceptable practices for managing pests in City of Denton dog parks. Park users are invited to bring their dogs to recreate in the parks, either as a designated off-leash area (OLA), or as an on-leash area,therefore pest management in these areas needs to reflect this use. Pest management decisions, methods, and material use should be carried out in a way that maintains public and dog safety and allows for responsible stewardship of park property. BACKGROUND There are many sites in the City of Denton parks, some are fenced, some are unfenced, and all are open from 6 AM to 10 PM. All sites are signed with dogs on or off leash. For the purposes of this Strategy, OLA sites consist of: 1. An officially designated fenced dog off-leash area, including the fence line. 2. An officially designated unfenced dog off-leash area within the boundary markers. By their nature, and from the impact of concentrated dog activity, OLAs can create pest management problems such as increased weeds in turf and the need to control weeds along fence lines. Other pest issues that arise in OLAs are the presence of noxious, poisonous, allergenic, or incompatible weeds, and venomous insects and their nests. Proper management of these pests needs to be clearly defined to minimize any potential risks to dogs and their owners and to minimize interference with OLA use by the public. STRATEGY Expected pest management issues arising in the OLAs consist of: • Weeds along fence lines, in tree circles, in shrub beds, around park structures and amenities, and in the turf. • Management of allergenic or poisonous weeds such as poison ivy. • Venomous insect management. OLAs may need to be closed temporarily so that necessary maintenance work does not impact owners and pets.Temporary signage will be located at OLA boundaries or fencing to alert users in advance of closures. Pesticide applications will be accompanied by notification signage and mandated reentry intervals as defined in Strategy#4 (Notification of Pesticide Use at a Site). Herbicide use in fenced OLAs When it is necessary to apply herbicides within fenced OLAs, great care should be used to time and locate the application to minimize interference with public use. Ideally herbicide use should be as infrequent as possible and would take place when dogs are not present.When herbicides are to be used inside fenced OLAs or along the interior or immediate exterior of their fence lines,the OLA should be closed, and dogs excluded. Closure should be maintained until the reentry requirements as mandated on the product label have been satisfied.This interval typically requires that people and pets be kept out of the area until the sprayed surface has dried. Normal application notification signage as mandated in Strategy#4 should be used.To the extent possible, additional temporary signage will be located outside OLA fencing to alert users in advance of closures. 491Page 56 Integrated Pest Management Program Herbicide use in unfenced OLAs When it is necessary to apply herbicides within unfenced OLAs, great care should be used to time and locate the application to minimize interference with public use. Ideally herbicide use should be as infrequent as possible and would take place when dogs are not present. Standard notification as mandated in Strategy#4 (Notification of Pesticide Use at a Site) must be employed. Label directives for reentry must be adhered to, and dogs and people must be excluded from application areas until the interval has been satisfied. Since unleashed dogs are difficult to exclude from large areas,this may necessitate applications that are small in scope to allow for this level of oversight.To the extent possible, additional temporary signage will be located outside OLA boundaries to alert users. Turf broadleaf control OLAs taken out of service may receive selective herbicides as part of an overall turf renovation program but only within the oversight of Strategy 16:Turf Broadleaf Weed Management and the specific approval process it requires. Use of pre-emergent herbicides To be an effective barrier to weed seed germination, pre-emergent herbicide sites need to be left undisturbed after they are applied. Since the activity of dogs in an OLA disturbs soil surfaces and reduces or eliminates the effectiveness of a pre-emergent application,their use in areas of concentrated disturbance sites, such fenced OLAs, is often not effective. However, there may be need for pre- emergent use in less intensively impacted areas. Insecticide use As is the case at most park properties, general insecticide use is not expected in areas that dogs are permitted to be, either as an off-leash or on-leash area. However, there may be emergency situations created by the presence of venomous insects such as yellow jackets,wasps, bees,fire ants, and their nests.These insects can create serious safety issues for people and their pets. Control of these insects and any use of insecticides must take place as described in the Venomous Insect Management Strategy. Nest demarcation guidelines and the response process as described in that Strategy are of heightened importance in these areas since dogs not in control by their owners may be at increased risk from an active nest site. Mechanical equipment All aspects of park user safety and dog safety should be considered when determining a particular weed control method for a given site. Mechanized weed control equipment such as string trimmers can create hazards such as flying rocks and debris. Dogs may be at risk when they approach the work area. Care should be exercised when using this equipment. 501Page 57 Integrated Pest Management Program STRATEGY 19: Insecticide Use and Pollinator Protection Pollinators, including bees and other insects, play a vital function in both agricultural and natural systems.Their conservation is an important element in the IPM program. Use of any insecticide in the landscape has the potential to impact pollinators in both direct and indirect ways, therefore great care must be taken when considering the use of any insecticide. In most cases, insects do not threaten the long-term health or viability of park turf,trees and shrubs and do not require active management.This strategy provides a process to begin to determine if an insect pest should be managed, and if so, what method or material is the most responsible choice. INSECT MANAGEMENT DECISION MAKING ELEMENTS: A.Assess insect impact and significance The significance of problematic insect impacts must be determined before active management is considered. PARD's Grounds Maintenance Division's primary IPM approach to insect management is to tolerate the presence of the insect where possible.The vast majority of insect infestations do not threaten the long-term health or viability of park trees and shrubs. Many are simple nuisance infestations or cause only marginal harm. Others may present only short-term impacts or are merely unsightly.These kinds of insect problems do not threaten the intended function of the green asset to a significant degree.The proper IPM approach for these pests is tolerance of the pest, or replacement of the plant with a non-susceptible plant when possible. Therefore, in these instances, insecticide use is not warranted. Insecticide use can be considered for pests that present significant risks to the long-term viability or essential function of important plant assets.They can also be considered for use in the case of insects that threaten the health and safety of park users in which case PARD response may need to be rapid and effective.The way these insecticides are chosen and employed must adhere to the careful pollinator stewardship practices detailed within this policy. B. Evaluate all IPM methods and materials If insect control interventions are determined to be required, all IPM approaches must first be evaluated for suitability.These include: 1. Planning/Design: Where feasible, eliminate the problematic plants and replace them with naturally resistant plants. If a plant is unsuitable for the conditions at a site, it may increase its susceptibility to a specific insect problem.The best long term IPM approach is to employ plants suited to the existing growing conditions. 2. Cultural: Cultural practices that either improve the growing conditions or are protective of the planting can be important elements in the management of some kinds of insects. 3. Physical: Various physical approaches such as the use of barriers are generally minimal in impact to non-targets and may offer adequate control of certain pests. 4. Biological: For certain insect pests, a reliance on biological controls may be possible. Where feasible,this can offer the ideal long-term solution to pest problems. Special attention to good stewardship of naturally occurring insect predators should be made.There are also instances where commercially reared insect predators can be released to combat a specific pest. 5. Natural and synthetically derived insecticides: Insecticides can be part of an IPM approach, but careful attention must be made in choice and use. In general,the least ecologically disruptive and lowest risk materials should be favored but the full complexity of IPM assessment rationale must be considered before choice and use.These considerations include but are not limited to: 51 1 Page 58 Integrated Pest Management Program a. Potential safety and health risks of the product as it will be applied, both in the short and long term. b. Potential environmental risks, including risks to non-target organisms including bees and pollinators. c. Potential disruption of the landscape, garden, natural area, and urban forest ecosystems including impacts on natural insect predators. d. Individual insecticide characteristics such as toxicity, persistence, bioavailability, break down products,volatility, inert ingredients, and environmental movement. e. Differing application methods, such as injections, sprays, and drenches. f. Efficacy of the insecticide, and the need for repeated treatments. g. Feasibility of use to address a specific pest. h. PARD will not approve the use of neonicotinoid products found to harm or kill non- targeted bees. 521Page 59 Integrated Pest Management Program APPENDICES APPENDIX 1: Approved Pesticide List for Parks Use Following are lists of pesticides that are approved for use in specific work units in parks. A comprehensive IPM approach allows for the choice of ideal materials for specific needs. IPM also anticipates the need to managing pest resistance with rotations of products with differing modes of action rather than relying on a "one material fits all" approach. Most of the pesticides are not used in a typical year or are used in a minimal way. It is also important to understand that pesticide applications are used after many other IPM strategies have first been either employed or considered. Most PARD pest management practices never involve the use of pesticides. Similarly, a majority of park acreage never receives any kind of pesticide application. Other IPM strategies PARD employs include prevention of pests through strategy, design and selection, and management of pests through cultural practices, physical means, and mechanical methods. All pesticides available for use within parks must first be placed upon an approved list after undergoing a review process that carefully examines the individual characteristics of the product and whether it would be an appropriate addition within our program. Issues of efficacy, public health and safety, potential environmental impacts, overall plant health requirements, land management needs, and other concerns are taken into account during this process. Applicators within a specific work unit must then make their choices of materials from their own approved list. Individual work units have different responsibilities and pest management requirements for the lands under their care.The individually tailored approved lists reflect these differences. The following lists of approved pesticide materials are specific to each work unit. PARD applicators must choose only from currently listed products. Only state licensed applicators may apply pesticides in Denton Parks. Use of pesticides by non-licensed personnel, such as, but not inclusive of, Wasp spray and Fire Ant powder, may be used as an incidental application. Use of pesticides must occur under adherence to the PARD Integrated Pest Management Program policies and oversight. Pesticide use must adhere to all product label directions. Format: Product trade name (active ingredient) Description of purpose and use within IPM program. PARK USE APPROVED LIST Areas of pest management: Pocket, neighborhood, community, and city parks. Open space/ trails. Cemeteries. Landscaping. HERBICIDES • Celsius WG - Safe and effective control of both a large list of broadleaves and many grassy weeds. This is our primary choice due to its effectiveness and safety level. 531Page 60 Integrated Pest Management Program • Certainty- Controls many grassy weeds. It will be used primarily for nutsedge, both purple and yellow. • Dimension - Pre-emergent product with some post control of goose grass in the 2-3 leaf stage. • Finale—A non-selective post-emergent for the control of a broad spectrum of annual and perennial grass and broadleaf weeds. • Fusilade—Selective post emergent that controls unwanted perennial and annual grass weeds such as Bermuda grass without injuring desirable broadleaf plants; primarily used in landscape beds. • Gallery 75 DF (isoxaben) - Used on shrub beds, tree circles, and other areas. Can be used in combination or rotation with oryzalin to broaden the spectrum of weeds prevented. • Manage - Nutsedge control. • Pendulum (pendimethalin) — Pre-emergent control of most annual grasses and certain broadleaf weeds as they germinate in any turfgrass site (lawns, sod, turf areas). • Primo Maxx—Turf growth management that reduces the frequency of mowing and the amount of grass clippings by reducing the vertical growth of warm and cool season turfgrasses. Useful in the management of difficult to mow areas and can be used to minimize the need for edging along sidewalks, curbs, parking lots, flower beds, fences, and around posts, park structures, and trees. • Prodiamine - Pre-emergent weed control, especially effective on Poa annua (annual bluegrass) in the fall and winter. • Reward — Non-selective herbicide that manages weed problems in aquatic, ground maintenance, and landscaping areas. • Ronstar—A pre-emergent for control of many annual grasses and broadleaf weeds such as crabgrass, goose grass, field sandbur, annual sedge and bluegrass. • Sedghammer - Nutsedge control. • Snapshot— Pre-emergent product for control of certain broadleaf weeds and annual grasses in shrub and groundcover areas as well as the mulch area of perennial beds. • Specticle- Pre-emergent weed control with the longest residual (up to 6 months) of any other pre-emergent herbicide. • Sureguard—A pre-emergence and early post-emergence herbicide for control of selected grass and broadleaf weeds. • Surflan AS, WDG (oryzalin) - Used in shrub beds, tree circles, fence lines and other park areas for weed control. A primary liquid form pre-emergent product. • TributeTotal -A combination of Celsius, Sedghammer and Revolver; most effective in controlling dallisgrass in the fall. FUNGICIDES • Subdue—A turfgrass disease control for Pythium blight. • Banrot- A broad spectrum fungicide that will control root and stem rot diseases caused by Rhizoctonia, Phytophthora, Pythium, Fusarium, and Thielaviopsis. • Daconil - Controls various fungal diseases including anthracnose, leaf spots, blights, and rots on many different species of plants. 541Page 61 Integrated Pest Management Program • Cleary's 3336F - Prevents and controls turf diseases and the diseases of annual and perennial flowers, bedding plants, foliage plants, ground covers, and deciduous and evergreen trees and shrubs. INSECTICIDES • Acephate -Acephate is reserved for use in the treatment of severe infestations of aphids, leaf miners, caterpillars, sawflies, thrips, and the individual treatment of red imported fire ant mounds. • Advion - Fire ant bait. It'll only effect the ants and eradicates them in 24-72 hours. It is an extremely safe product that protects patrons and pets from fire ants. • Aerosol Wasp Sprays, Misty Wasp and Hornet Killer (pyrethroids) - Directed jet sprays used for individual wasp and hornet nest treatments posing health and safety threats to park users. • Bacillus thuringiensis— Used to control mosquito and fly larva in standing water primarily ponds, streams, and around retainage/drainage areas. Product is usually in the form of a briquette. • Beneficial nematodes - Predatory nematodes for insect control treatments for susceptible targets where needed. • Delta Guard — Low dose granules to control ants, armyworms, centipedes, chiggers, chinchbugs, cockroaches, field and mole crickets, beetles, scorpions, spiders, and ticks. • Extinguish— Bait used to control imported and native fire ants. • Horticultural Oils (Sun Spray, Dormant Oil) - Spray oils primarily used as "dormant oils" applied before bud break in the spring to control pests on fruit and shade trees. Dormant oils are very effective against the eggs of certain mites, aphids, and scale insects that overwinter on fruit and shade trees. A new generation of more highly refined horticultural oils also known as" all seasons spray oils" or "summer oils" can be safely used on many plants during the growing season. • Lada—Versatile insecticide registered to control over 50 insect pest including aphids, lacebugs, leaf beetles, and leafminers. • Tempo - Used against flying pests such as wasps and yellow jackets, crawling pests like ants and centipedes, as well as various beetles and moths. MITICIDES • Avid - For control of leafminers and mites and suppression of aphids, whiteflies, and thrips on ornamental plants. • Mavrik— For control of various mites, worms, weevils, and beetles as well as whiteflies, ants, crickets, and chiggers. RODENTICIDE • Just 1 Bite— Used to control rodents such as mice and rats. 551Page 62 Integrated Pest Management Program MISCELLANEOUS • Blue Spray Pattern Dye—Color dye used for application to all types of turfgrasses to make spray patterns visible. • Non-Ionic Surfactant—A wetting agent that helps soils to quickly and evenly absorb water by breaking the water's surface tension, allowing water molecules to spread for greater and faster water penetration. As a wetting agent, nonionic surfactants are often mixed in with potting media to ensure easy water absorption into plant soil. • Antifoamer/ Defoamer— Used to provide effective, high performance foam control at very low concentrations under normal foaming situations in recirculating sprayers and in other high agitation equipment. • Neutralize Tank Cleaner—A cleaning and rinsing agent used to remove pesticide residues from spray equipment. Proper cleaning of equipment helps to reduce exposure to products, avoid cross contamination of incompatible products, and prevents damage to rubber, plastic, and other soft sprayer parts. 56 1 Page 63 Integrated Pest Management Program APPENDIX 2: Athletic Field Services Approved List Areas of pest management: Athletic fields such as softball, baseball, football, and soccer fields. HERBICIDES • Celsius WG - Safe and effective control of both a large list of broadleaves and many grassy weeds. This is our primary choice due to its effectiveness and safety level. • Certainty- Controls many grassy weeds. It will be used primarily for nutsedge, both purple and yellow. • Confront— For the control of annual and perennial broadleaf weeds in established turfgrass. • Finale—A non-selective post-emergent for the control of a broad spectrum of annual and perennial grass and broadleaf weeds. • Manage - Nutsedge control. • Reward — Non-selective herbicide that manages weed problems in aquatic, ground maintenance, and landscaping areas. • Ronstar—A pre-emergent for control of many annual grasses and broadleaf weeds such as crabgrass, goose grass, field sandbur, annual sedge and bluegrass. • Sedghammer - Nutsedge control. • Sureguard —A pre-emergence and early post-emergence herbicide for control of selected grass and broadleaf weeds. • TributeTotal -A combination of Celsius, Sedghammer and Revolver; effective in controlling dallisgrass in the fall. INSECTICIDES • Acephate -Acephate is reserved for use in the treatment of severe infestations of aphids, leaf miners, caterpillars, sawflies, thrips, and the individual treatment of red imported fire ant mounds. • Advion - Fire ant bait. It'll only effect the ants and eradicates them in 24-72 hours. It is an extremely safe product that protects patrons and pets from fire ants. • Delta Guard — Low dose granules to control ants, armyworms, centipedes, chiggers, chinchbugs, cockroaches, field and mole crickets, beetles, scorpions, spiders, and ticks. • Extinguish — Bait used to control imported and native fire ants. • Talstar—Controls various ants, crickets, chinch bugs, and spiders. • Tempo— Used against flying pests such as wasps and yellow jackets, crawling pests like ants and centipedes, as well as various beetles and moths. MISCELLANEOUS • Blue Spray Pattern Dye—Color dye used for application to all types of turfgrasses to make spray patterns visible. • Non-Ionic Surfactant—A wetting agent that helps soils to quickly and evenly absorb water by breaking the water's surface tension, allowing water molecules to spread for 571Page 64 Integrated Pest Management Program greater and faster water penetration. As a wetting agent, nonionic surfactants are often mixed in with potting media to ensure easy water absorption into plant soil. • Antifoamer/ Defoamer— Used to provide effective, high performance foam control at very low concentrations under normal foaming situations in recirculating sprayers and in other high agitation equipment. 58 1 Page 65 Integrated Pest Management Program APPENDIX3: City Urban Forestry Approved List Areas of pest management: trees on streets, parks, other city property, and OF nursery operations. HERBICIDES • Garlon 3A, Remedy, Greenlight Tough Brush Killer (triclopyr) - Selective products for woody, difficult to control perennials, also for invasives and habitat restoration. • Manage (halosulfuron-methyl)— Nutsedge control. • Scythe (pelargonic fatty acid) - Minor use desiccant used for top-kill of early-stage, easily killed weeds. • Surflan AS, WDG (oryzalin) - Used in nursery, shrub beds, tree circles, fence lines and other park areas for weed control. A primary liquid form pre-emergent product. • Tordon - Used to control weeds, unwanted brush and trees e.g. Chinese privet. FUNGICIDES • Alamo (propiconazole) -Trunk injection product for certain high value elms. • Arbortect (thiabendazole) -Trunk injection product for certain high value elms. • Daconil (chlorothalonil) - Disease control on high value trees in special situations. Typically not used, but retained for unusual, short term use where long term plant health is affected. INSECTICIDES and MITICIDES (Street trees do not routinely receive scheduled insecticide or miticide treatments.) • Aerosol Wasp Sprays. Misty wasp and hornet killer (pyrethroids) - Directed jet sprays used for individual wasp and hornet nest treatments posing health and safety threats to park users. • Azatin XL(azadirachtin) - Neem tree extract used for insect growth regulating and anti-feeding effects. Typically not used, but retained for unusual, short term use where long term plant health is affected. • Bacillus thuringiensis - Primarily for lepidopterous insects, although subspecies can be used for other targets. Typically not used, but retained for unusual, short term use where long term plant health is affected. • Beneficial nematodes - Predatory nematodes for susceptible targets where needed. Typically not used, but retained for unusual, short term use where long term plant health is affected. • Conserve (spinosad) -Typically not used, but retained for unusual, short term use where long term plant health is affected. • Floramite (bifenazate) - Miticide as part of a carefully implemented plan to keep mites at non- injurious levels. Typically not used, but retained for unusual, short term use where long term plant health is affected. • M-Pede, Safer Insecticidal Soap, others (soaps) - General soft body insect control. Typically not used, but retained for unusual, short term use where long term plant health is affected. 591Page 66 Integrated Pest Management Program • Sunspray, others (horticultural oils) - General insect control both for dormant and growing season use. Not typically used in general parks. Typically not used, but retained for unusual, short term use where long term plant health is affected. • Tempo SC Ultra (cyfluthrin)— Used to control leaf eating insects on young and ornamental trees. Typically not used, but retained for unusual, short term use where long term plant health is affected. • TREE-age (Emamectin Benzoate - Used as a systemic trunk injection to treat emerald ash borers. MISCELLANEOUS • Activator 90, R-11, LI 700, Hasten,others (spray adjuvant) -Surfactant used in solutions to enhance spray coverage and increase efficacy. • No Foam (anti-foaming agent) -Silicon-based, reduces foaming, used in large agitated spray tanks. • Turf Trax,Signal,others (marker colorant) - Used in spray solutions to temporarily mark application. 60 1 Page 67 Integrated Pest Management Program APPENDIX 4: City Parks and Recreation — Natural Areas Approved List Areas of pest management: natural area parks. Herbicides are only used in natural areas along soft surface trails, generally 12 inches on each side, to prevent vegetation encroachment. Trails surfaces must be maintained for the safety of trail users and to allow access to maintenance and public safety vehicles. Hard surface trails are maintained primarily by mechanical means such as edging. Herbicides may also be used in natural areas in response to a maintenance or safety concern/complaint. In these cases, all available natural, manually, and mechanical means will be explored first. The least toxic herbicide will be used to address the pest. HERBICIDES • Garlon 3A— For the control of woody plants, broadleaf weeds, and vines. • Reward — Non-selective herbicide that manages weed problems in aquatic, ground maintenance, and landscaping areas. • Scythe—A non-selective contact herbicide used to control vegetation. INSECTICIDES • Aerosol Wasp Sprays, Misty Wasp and Hornet Killer (pyrethroids) - Directed jet sprays used for individual wasp and hornet nest treatments posing health and safety threats to park users. • Bacillus thuringiensis - Used to control mosquito and fly larva in standing water primarily ponds, streams, and around retainage/drainage areas. Product is usually in the form of a briquette. • Horticultural Oils (Sun Spray, Dormant Oil) - Spray oils primarily used as "dormant oils" applied before bud break in the spring to control pests on fruit and shade trees. Dormant oils are very effective against the eggs of certain mites, aphids, and scale insects that overwinter on fruit and shade trees. A new generation of more highly refined horticultural oils also known as" all seasons spray oils" or "summer oils" can be safely used on many plants during the growing season. 611Page 68 Integrated Pest Management Program APPENDIX 5: Park Maintenance Schedule and Control Methods City of Denton Parks and Recreation Department PARK CLASSIFICATION PLAN TURFGRASS MAINTENANCE MAINTENANCE Class AA Class A Class B Class C Class D TASK Mow, edge, and 2 times per week 36 mowing cycles 32 cycles per year 5-7 mowing As needed to trim Mow at 1.5—2", per year every 7 every 7 days cycles. Mow maintain an clippings not days at 2.5-3", through the at 4-6" identified collected clippings not growing season. clippings not particular collected. Leaves Mow at 2.5—3", collected. natural state or are shredded and clippings not Leaves are within City returned to soil. collected leaves are shredded and code shredded and returned to returned to soil. soil. Fertilization 4-5 lbs of Nitrogen 3 lbs Nitrogen per 3 lbs Nitrogen per None None per 1000 sf per year 1000 sf per year in 1000 sf per year in 2 applications—In 2 applications—In conjunction with conjunction with Athletic field Athletic field fertilization fertilization Irrigation Minimum of 1"per Approximate 1"per As needed or None None week,repairs w/in week,repairs immediately after 24 hours. Potential within 48 hours. fertilization—Water increase watering Truck due to drought or ryegrass transition. Deep watering cycles recommended Aerification 5 times per year in As needed As needed None None conjunction with fertilizer applications Over-seed/sod Over-seed Ryegrass Overseed all bare As needed None None on athletic fields areas in turfgrass Oct. 1 once during Sod during field growing season. renovations Leaf Removal Mow&mulch Mow&mulch Mow&Mulch None None Pesticide Program: January,February, January, January, As needed to As needed to - Herbicide March February,March February,March maintain an maintain an - Insecticide identified identified - Fungicide particular particular 62 Page 69 Integrated Pest Management Program - Rodentcide Pre-emergent for Non-selective Non-selective natural state natural state or summer grassy herbicide on herbicide on or within City within City weeds. (Oxidiazon) dormant Bermuda dormant Bermuda code. code. Non selective Pre-emergent for Pre-emergent for herbicide on infield summer grassy summer grassy skinned surfaces and weeds (Barricade weeds(Barricade transition areas Dimension, Dimension, during the growing Specticle,or Specticle, or season Pendimethalin Pendimethalin Spot treat broadleaf May and August- May and August- and/or grassy weed Broadcast Broadcast infestations during treatment for fire treatment for fire from March until ants with Advion, ants with Advion, December Extinguish, or Extinguish, or Award II, 1lb per Award 11, 1lb per May and August- acre. Spot treat for acre. Spot treat for Broadcast treatment fire ants during the fire ants during the for fire ants with warm season warm season Advion,Extinguish, or Award 11, 1lb per April—September April—September acre. Spot treat for Monitor and treat As need, dependent fire ants during the pest infestations on location,pest warm season. such as Grub and amount of Worms,Army infestation April- September Worms and other Monitor and treat for pests that August and pest infestations detrimental to plant September such as Grub health or public Pre-emergent for Worms,Army safety. winter weeds by Worms and other October 1. pesticides August and detrimental to plant September health or public Pre-emergent for safety. winter weeds by October 1. 63 Page 70 Integrated Pest Management Program Fertilizer& February April,May,June Treat as needed to None None Aerification 15-0-5 with pre- A single prevent loss of turf Program emergent for control application of of summer weeds fertilizer should take place by mid- March May. It should be A single application applied at 1 pound of fertilizer should of N per 1000 sf. take place. 1 lb of N Aerification of turf per 1000sf. should be done just Aerification of turf prior to application should be done just of fertilizer. prior to application of fertilizer July,August, September May One application of A single application fertilizer should of slow release take place during fertilizer should take this period in mid- place July. It should be Aerification of turf applied at 1 pound should be done just of N per 1000 sf. prior to application Aerification of turf of fertilizer. should be done just prior to application July of fertilizer. A single application of fertilizer should take place Aerification of turf should be done just prior to application of fertilizer. August, September A single application of slow release fertilizer should take place Aerification of turf should be done just prior to application of fertilizer. Action Threshold Practice physical In some cases, In some cases, As needed to Measures will and mechanical pests can be pests can be maintain an be taken for controls that tolerated and are tolerated and are identified vegetation promote good turf only considered a only considered a particular encroachment health practices, nuisance. nuisance. natural state on soft surface such as over- or within City trails. code. 64 Page 71 Integrated Pest Management Program seeding,topdressing, Measures may be Vegetation is aeration, etc. taken when critical for stream infestations are stabilization and is Other measures will present and are tolerated in specific be taken prior to detrimental to plant locations. infestations to health and a threat prevent degradation to the public's Measures may be of the aesthetics,to safety. Physical/ taken when eliminate rapidly mechanical means infestations are declining plant will be used first in present and are health,to eliminate controlling pests. detrimental to plant negative impacts on Chemical control health and a threat athletic programs such as spot to the public's and/or a threat to the treatments will be safety. Physical/ public (wasps, used when mechanical means mosquitos, etc.) infestation is will be used first in widespread, controlling pests. Chemical control invasive, and Chemical control such as spot affects the health such as spot treatments will be and safety of the treatments will be used when environment. This used when infestation is primarily impacts infestation is widespread, active areas such as widespread, invasive, and affects playgrounds,hard invasive, and the health and safety surface trails,and affects the health of the environment. around public and safety of the buildings. environment. This primarily impacts active areas such as playgrounds,hard surface trails,and around public buildings. 65 Page 72 Integrated Pest Management Program City of Denton Parks and Recreation Department PARK CLASSIFICATION PLAN TREE / SHRUB MAINTENANCE MAINTENANCE Class A Class B Class C Class D TASK Tree Trimming Remove low limbs as Only hazardous Only hazardous Only hazardous needed for safety& limbs as needed. limbs as limbs as needed. equipment access. needed. Shrub Trimming Complete trim 5-7 times Complete trim 5 Not performed Not performed per year. times per year. Pesticide Program. As needed to prevent loss As needed to Not performed Not performed of plant material. prevent loss of plant material. Fertilization 2 times/year Not performed Not performed Not performed Stump Removal As needed when higher As needed during As needed Only hazardous trees priority projects are winter. during winter. as needed, others completed. maintained for wildlife habitat. Action Threshold Choosing proper plant In some cases pests As needed to None material and practicing can be tolerated and maintain an proper planting methods, is only considered a identified fertilizing,mulching, etc. nuisance pest. natural state or within City Other measures will be Other measures will code. taken prior to infestations be taken prior to to prevent degradation of infestations to the aesthetics,rapidly prevent degradation declining plants, and/or of the aesthetics, hazardous situations to rapidly declining the public (wasps, plants, and/or mosquitos, etc.) hazardous situations to the public (wasps, mosquitos,etc.) Invasive woody species such as Running Bamboo Phyllostachys aurea, Privet Ligustrum sinense, and Nandina Nandina deomestica will be controlled when staff determines that the species impedes visibility within parks and poses a threat to the safety and welfare of park users and service workers. Invasive species may be removed in an effort to reclaim parkland for active use such as open fields,playgrounds, picnic areas, and trails. It may also be removed in efforts to improve the environmental quality and encourage the establishment of native plant species. 661Page 73 Integrated Pest Management Program City of Denton Parks and Recreation Department PARK CLASSIFICATION PLAN FLOWERBED/PLANTING MAINTENANCE MAINTENANCE Class AA&A Class B Class C Class D TASK Planting/Bed 2 changes per year, Not performed Not performed Not performed Preparation when color is present. Fertilization At planting; Bi- Not performed Not performed Not performed monthly after planting when color is present Cultivation 2 times per year for Not performed Not performed Not performed color change outs Mulch Apply every 18 Apply every 18 Not performed Not performed months or as needed months or as needed (not in color beds) Pest Control Treat as needed to Treat as needed to Not performed Not performed prevent loss of plant prevent loss of plant and degradation of material. appearance. Action Threshold Choosing proper plant Choosing proper plant Not Applicable Not Applicable material and material and practicing proper practicing proper planting methods, planting methods, fertilizing,mulching, fertilizing,mulching, etc. etc. Other measures will Other measures will be taken prior to be taken prior to infestations to prevent infestations to prevent degradation of the degradation of the aesthetics,rapidly aesthetics,rapidly declining plants, declining plants, and/or hazardous and/or hazardous situations to the situations to the public (wasps, public (wasps, mos uitos, etc.) mosquitos, etc.) 67 Page 74 Integrated Pest Management Program Park Facility and Asset Maintenance—The following maintenance plan and schedule has minimal pesticide programing but is an integral component to a proactive approach in the prevention and reduction of insect and rodent pests. Proper maintenance helps to eliminates favorable environments for pests through cleanliness and inspections help in early detection/ identification of pests prior to infestations reaching threshold levels. City of Denton Parks and Recreation Department PARK CLASSIFICATION PLAN PARK LITTER CONTROL MAINTENANCE Class A Class B Class C Class D TASK Pick up ground trash Pick up trash and Pick up trash, litter Pick up trash, litter Remove illegal &litter; empty litter 5 days per week. and other debris twice and debris from all dumping as needed. receptacles per week from April conspicuous park All year through October. areas weekly from Weekend trash route From November April through at more populated through March,pick October,monthly parks up trash in all from November conspicuous park through March. areas once per week. All year Weekend trash route at more populated parks 68 Page 75 Integrated Pest Management Program City of Denton Parks and Recreation Department PARK CLASSIFICATION PLAN ROAD & PARKING LOT MAINTENANCE MAINTENANCE TASK Paved Lots Unpaved Lots Inspect Weekly Weekly Repair As needed depending As needed depending upon severity. upon severity. Sweep 2 times/year or as needed Ede Per mowing schedule Per mowing schedule Weed Control Apply pre-and post- Apply post-emergent herbicides three emergent herbicides times per year. as needed to control unwanted vegetation growing in expansion cracks. Crack Fill As needed Seal Coat/Overlay As needed Grade As needed Clean culverts and drain pipes Monthly or as needed Quarterly or as needed Striping/marking and wheel stops Repaint every 2 years City of Denton Parks and Recreation Department PARK CLASSIFICATION PLAN PLAYGROUND MAINTENANCE MAINTENANCE TASK Class A&B Initial Audit New Installation High frequency inspections Weekly-Litter control,redistribute attenuating surfacing, free of vegetation and debris Low Frequency inspections 6 times per year—loose or broken parts, component durability Repair As needed, immediately after receiving parts 69 Page 76 Integrated Pest Management Program City of Denton Parks and Recreation Department PARK CLASSIFICATION PLAN PARK AMENITIES MAINTENANCE MAINTENANCE TASK Class A, B, C, D Clean restrooms Clean and restock daily Restroom maintenance&repairs Work order within 24 hours Inspect Drinking Fountains Weekly during season of use—Mar 15— Nov 15 Clean shelters and Picnic Pavilions Weekly or clean when reserved for special events Pressure Wash As needed Vandalism/Graffiti Address within 48 hours of notification earlier if inappropriate graffiti Water Features Mechanical(Fountains) Inspect weekly when in use. Natural(Ponds. Lakes) Inspect quarterly&maintain as needed. Inspect and/or repair benches, Monthly or as needed tables, grills Inspect and/or repair park and Quarterly or as needed directional/street signs Inspect and/or repair fencing Quarterly or as needed Inspect and/or repair security& Monthly or as needed parking lot lighting Inspect and/or repair swimming Daily or as needed during season pools Pre&Post season inspection of major repairs. Inspect and/or repair neighborhood Monthly or as needed tennis nets,net covers, striping, and backboards. Inspect and/or repair traffic Monthly or as needed barriers(post&cable,bollards, gates,handrails) Inspect and/or repair bridges. Quarterly or as needed Inspect Hike&Bike/Rail Trail Quarterly or as needed Inspect and/or repair sidewalks Quarterly or as needed Creeks and drainage ditches As needed 70 Page 77 Integrated Pest Management Program City of Denton Parks and Recreation Department PARK CLASSIFICATION PLAN ATHLETIC FIELD MAINTENANCE MAINTENANCE TASK Class AA&A Baseball Field Annual Off-Season Maintenance -Once a year add clay or amendment if needed. -Till up clay area to break up hard spots. -Blade clay areas to proper grade. -Remove any silt build up along grass and fence lines. -Check outfield grass area for high and or low areas, and for large cracks, silt in material if needed. Grounds Maintenance -League play, good quality,maintain safety standards Maintained- -As scheduled for games Restroom/Concessions -Permanent cleaned daily Portable serviced bi-weekly. Safety Check(lights, glass, -2-3 times per week fence,bleachers) Pitcher Mound -As scheduled for games Field Lights -Infield 30 foot-candles Evers,Denia,N Lakes,F. Moore -Outfield 20 foot-candles Roberts Field&Mack -50/30 Parking Lot -As scheduled for games Scoreboards -Replace bulbs as needed. Trades Maintenance Program Turf Irrigation Systems -Monthly inspections&repairs as needed. Parking lots -Quarterly inspections Ballfield lights -Monthly inspection&bulb replacement(if needed). Bleachers -Quarterly inspections Fences&Backstops -Quarterly inspections Parking Lot Striping -Yearly inspections Restrooms&Concessions -Plumbing, electrical and structural repairs as needed. Scoreboards -Annual off-season service or as needed Softball Field Annual Off-Season Maintenance -Once a year add clay material if needed. -Till up clay area to break up hard spots. -Blade clay areas to proper grade. -Remove any silt build up along grass and fence lines. -Check outfield grass area for high and or low areas, and Grounds Maintenance -League play, for large cracks, silt in material if needed. good quality,maintain safety standards Maintained- -As scheduled for games Restroom/Concessions -Permanent cleaned daily-Portable serviced weekly Safety Check(lights, glass, -2-3 times per week fence,bleachers) Pitcher Mound -As scheduled for games Lights -Infield 30 foot-candles 711 Page 78 Integrated Pest Management Program Denia,Evers&North Lakes -Outfield 20 foot-candles Parking Lot -As scheduled for games Scoreboards -Replace bulbs as needed Trades Maintenance Program Turf Irrigation Systems -Monthly inspections Drinking Fountains -Quarterly inspections -Winterize November 15-March 15 Parking lots -Quarterly inspections Ballfield lights -Monthly inspection&bulb replacement(if needed). Bleachers -Quarterly inspections Fences&Backstops -Quarterly inspections Parking Lot Striping -Yearly inspections Restrooms&Concessions -Plumbing, electrical and structural repairs as needed. Scoreboards -Annual off-season service or as needed Soccer/Football/Rugby Fields Grounds Maintenance -League play, good quality,maintain safety standards -Line with paint weekly. Maintained- -As scheduled for games Restroom/Concessions -Permanent cleaned daily&portable serviced bi-weekly Safety Check(lights, glass, -2-3 times per week fence,bleachers) Lights -20 foot-candles Parking Lot -As scheduled for games Trades Maintenance Program Turf Irrigation Systems -Monthly inspections Parking lots -Quarterly inspections Ballfield lights -Monthly inspection&bulb replacement(if needed). Bleachers -Quarterly inspections Parking Lot Striping -Yearly inspections 721Page 79 Integrated Pest Management Program APPENDIX 6: Pesticide Spill Incident Report UNfTE.GR01K © City of Denton Pesticide Spill Incident Report LMICO IYI�I in0 P« Name: Phone Number: Pesticide Applicator License#: Chemical(s): Temperature: 3 Weather Condition: Wind Direction: Dilute: Yes No Ratio: Concentrate:Q Yes No Ratio: WHEN Date: Time: Approximate amount released: What caused the release? Did spill enter drain Exact location of incident(street address)or park: or waterway? Yes R No Approximate amount recovered: Surface spilled on soil,asphalt etc.? RESPONSE Was 911 Who responded to the scene?(Dept./Agency/Personnel) called? ❑ Yes❑No OTHER Are there any injuries or exposures? Has an accident report been filled out? 171 Yes No Yes R No Name: Name: Address: Address: ti Phone: Phone: Name: Name: Address: Address: Phone: Phone: Name: Name: gg Address: Address: �c Phone: Phone: W Name: Name: Address: Address: Phone: Phone: 73 Page 80 Integrated Pest Management Program APPENDIX 7: Product Label and Safety Data Sheet Labeling, provided by the manufacturer, gives additional information concerning the pesticide product. Labeling includes booklets, brochures, flyers and other information as distributed by the pesticide dealer or manufacturer.The Safety Data Sheet (SDS) is a document containing chemical hazard and safety handling information prepared in accordance with the requirements of the Occupational Safety and Health Administration (OSHA) standard. An SDS attached to the product becomes part of the label and must be followed. Label The label is the printed information on or attached to the pesticide container. It verifies EPA approval, offers information on proper medical treatment for poisoning and provides guidelines for correct application and use. The label identifies the pesticide as general or restricted-use and lists specific sites for the intended applications. By law, a pesticide can only be applied to a site that is identified on the label, even though specific pests may not be indicated. A site can be a crop, animal or location the product is intended to protect. Everyone, including experienced applicators,should review the label prior to purchasing, mixing, applying, and storing or disposing of the pesticide or empty containers. Pesticide Label Requirements EPA and the Texas Department of Agriculture (TDA) require certain items be included on pesticide labels. 1. Brand,trade or product name: A single pesticide active ingredient may be marketed at the same time under several brand names. Brand or trade names are indicated on the front panel of the label and are used in advertisements. 2. Ingredient statement: Every pesticide product label must include the active and inert ingredients, including percentage by weight. Often,the chemical name of the active ingredient is stated. If an approved common name of the active ingredient exists, it may be listed and followed by a chemical name.The names of inert ingredients sometimes are not stated, but the label must indicate their percentage to the total contents. Product Name Active Ingredients(s) ................................... % Inert Ingredients ................................... % Tota I: ................................... 100% This product contains lbs. of per gallon. 3. Classification statement: Pesticides are classified based on hazards, intended use and effect upon the environment. General-use pesticides are less likely to harm the user or environment when used according to the label and do not require a license to apply. Restricted- use pesticides have a greater potential to harm the environment or the applicator when not used as directed. Restricted Use Pesticides (RUPs) contain a label such as the example here. You must have a TDA applicator license to purchase and use restricted-use pesticides. RESTRICTED USE PESTICIDE Due to (insert reason) For retail sale to and use only by Certified Applicators or persons under their direct 74 1 P a g e supervision and only for those uses covered by the Certified Applicatcafs certification. Integrated Pest Management Program 4. Keep out of reach of children: Every pesticide label must include this statement on the front panel.This warning must be heeded. 5. Signal words and symbol:These indicate the relative toxicity of the active ingredient to humans and should appear on the front panel of a label.The signal words, in order of increasing toxicity, are caution, warning and danger. Danger indicates highly toxic products.The word poison and the skull and crossbones symbol also are associated with products having the danger signal word. 6. Manufacturer:The name and address of the manufacturer, registrant or formulator who makes the product must be printed on the label. If the registrant's name appears on the label and the registrant is not the manufacturer, it must be qualified by appropriate wording such as "packed for...", distributed by...",or"sold by...". a. Registration number:An EPA registration number is proof the label was approved by the U.S. Environmental Protection Agency. b. Establishment number:An establishment number identifies the specific facility that produced the product. EPA Registration No. [Registrant Name] EPA Establishment No. [City, State, Zip] 7. Directions for use: Instructions for applying the pesticide provide rate of application, site (crop, animal, location, etc.) it is intended to protect, pests controlled, mixing directions, when and where the material is to be applied, and necessary application equipment. 8. Precautionary statements: Guide the applicator in taking proper precautions to protect humans or animals that could be exposed. Sometimes listed under the heading"Hazards to Humans and Domestic Animals."This area will include information about how pesticides may enter the body and any protective clothing or equipment the applicator should use. 9. First Aid: First aid treatment guidelines are recommended in this statement in case of over- exposure.This information should be read before the product is used, and again in case of an emergency. 10. Environmental hazards: Special warning statements on the label cover hazards to the environment. Examples: "This product is highly toxic to bees," or"This product is highly toxic to fish," and "Do not allow drift to contact non-target plants or trees." 11. Reentry statement: Indicates how much time must pass before a person can enter a treated area without appropriate protective clothing. 12. Storage and disposal statement: Pesticide inventories should be stored securely, preferably under lock and key, and separate from food and feed supplies. Pesticides and empty containers must be disposed of according to TDA and EPA regulations. 13. Net contents: Identifies the amount or weight of pesticide in the container and should be displayed prominently on the front of the label. 751Page 82 Integrated Pest Management Program APPENDIX& Emergency and Information Phone List Fire, Ambulance, HAZMAT— Dial 911 For Medical Emergencies & Immediate Health Concerns: • City of Denton Emergency Management—940-349-8836 • Texas Poison Center Network- 24 hours call 1-800-222-1222 • TCEQ-Texas Commission on Environmental Quality 24 hour spill reporting 1-800-832-8224 http://www.tceg.texas.gov/ Informational Phone Numbers • PARD Grounds Maintenance Division —940-349-7464 • Watershed Protection Department—940-349-7153 • NPIC - National Pesticide Information Center, 1-800-858-7378 .http://npic.orst.edu/ provides general information on pesticide products, including safety, health, environmental effects, clean up and disposal. • Texas Department of Agriculture, 512-305-8907 http://www.agr.state.tx.us/ provides information on pesticide products and registration, conducts pesticide use investigation, and applicator licensing and certification. To Report Pesticide Exposures: Texas Department of State Health services (DSHS) 512-458-7111 Provides confidential investigations, consults with health care providers and provides clean up and exposure prevention information. 76 1 Page 83 Integrated Pest Management Program APPENDIX 9: Glossary Action level The point at which control measures are necessary to prevent a pest population or its impact from exceeding the threshold. Aeration The provision of air to the soil. Amphibian Any of a class (Amphibia) of cold-blooded vertebrates (as frogs, toads, or salamanders) intermediate in many characters between fishes and reptiles and having illed aquatic larvae and air breathing adults. Anti-siphon A device that prevents waste water from being drawn back into supply lines and ossibl contaminating the water supply. Applicator A person applying a liquid or solid treatment to a landscape. Ball moss Grey to greenish epiphyte about 3"to 9" wide within the Central Texas region and has scaly, recurved, linear leaves 2" to 6" long. Basal growth Leaves or stems growing at the base of a stem or tree trunk. Botanist A biologist specializing in the study of plants. Bioaccumulation The accumulation of a substance, such as a toxic chemical, in various tissues of a living or anism. Backpack sprayer A sprayer worn on the back. Biofilter An emission control device that uses microorganisms to destroy volatile organic compound and hazardous air pollutants. Bioswale Landscape elements designed to remove silt and pollution from surface runoff water, usually 6 inches or more deep. Boom sprayer A large-scale sprayer associated with a truck or tractor. Broadcast spray A wide, circle shaped spray or spray pattern. Broadleaf Having relatively broad rather than needlelike or scale-like leaves. Brood Whitish rice grain like larvae and pupae found within a fire ant mound. Buffer zone A corridor of land that is 25 feet in width on the sides of a stream or other body of water. Carbamate A salt or an ester of carbamic acid, especially one used as an insecticide. Cholinesterase A family of enzymes th_t catalyze the hydrolysis of the neurotransmitter acetylcholine into choline and acetic acid, a reaction necessary to allow a choliner�-ic neuron to return to its resting state after activation. Commercial applicator Operates a business or is employed by a business that applies restricted-use or state-limited-use pesticides to the property of another person for hire or compensation. Contaminate Soil, stain, corrupt, or infect by contact or association. Core aeration Increasing air penetration of the soil by removing plugs of soil. Decontamination To make safe by eliminating poisonous or otherwise harmful substances, such as noxious chemicals or radioactive material. Dike Contains spills to a confined area. Disease Any abnormal condition in a plant that interferes with its vital physiological processes, caused by pathogenic microorganisms, parasites, unfavorable environmental, genetic, or nutritional factors, etc. Dog off leash area Designated fenced or unfenced areas where dogs are allowed to be off-leash. 771Page 84 Integrated Pest Management Program Drainage The natural or artificial removal of surface and sub Surface water from an area. Ecosystem A system formed by the interaction of a community of organisms with their h sical environment. Edging Mechanical means to define borders. Endangered species An animal or plant species in danger of extinction throughout all or a significant ortion of its range. Epiphyte Attaches to a host but absorbs water and nutrients from the air through their leaves and stems. Erosion The process of weathering and transport of solids (sediment, soil, rock and other particles) in the natural environment or their source and deposits them elsewhere. Fertilization The process of making soil more productive for plant growth by the addition of or anic material or fertilizer. Fungicide Chemical compounds or biological organisms used to kill or inhibit fungi or fungal spores. Germinate To begin to sprout or grow. Grade The degree of inclination of a slope, road, or other surface. Grafting Is a method of asexual plant propagation widely used in agriculture and horticulture where the tissues of one plant are encouraged to fuse with those of another olant. Granular application Product in the form of small particles that provides a slower release of in redients, usually used in broadcast or drop applications. Groundcover Any plant that grows over an area of ground, used to provide protection from erosion and drought, and to improve its aesthetic appearance. Herbicide A chemical substance used to destroy or inhibit the growth of plants, especially weeds. High water line The highest possible water level that would be expected in a given body of water during a 5-year period. Hilling Is the technique in agriculture and horticulture of piling soil up around the base of a plant. Hornet A venomous insect about a W long and is black and white, with a white face. Horticulturalist Practices the science of plant cultivation including the process of preparing soil for the planting of seeds,tubers, or cuttings. Host The animal or plant on which or in which another organism lives. Hydrocyanic acid An aqueous solution of hydrogen cyanide HCN that is a poisonous weak acid and is used chiefly in fumigating and in organic synthesis. Infiltration To cause (as a liquid) to permeate something by penetrating its pores or interstices. Insecticide A chemical used to kill or reduce the presence of insects. Insects A class within the arthropods that have a chitinous exoskeleton, a three part body(head,thorax, and abdomen), three pairs of jointed legs, compound eyes, and two antennae. 78 1 Page 85 Integrated Pest Management Program Integrated Pest A coordinated decision in making and determining the best recommended Management practice that uses the most appropriate pest control methods and strategies in an environmentally and economically sound manner to meet pest management Invasive species Introduced species that can thrive in areas beyond their natural range of dispersal. Invertebrate An animal without a backbone. Irrigation An artificial application of water to the soil. Larvae The newly hatched,wingless, often worm like form of many insects before metamorphosis. Leachability Ability to dissolve out soluble constituents from (ash, soil, etc.) by the action of ercolatin . Listed species A species, subspecies, or distinct population segment that has been added to the Federal list of endangered and threatened wildlife and plants. Liquid application Used when the aboveground parts of plants require treatment to control pests. Some liquid formulations come packaged in their own sprayer, ready to use; no dilution is re uired. lobed leaf Leaf having deeply indented margins. Mammalian Any of various warm-blooded vertebrate animals of the class Mammalia, including humans, characterized by a covering of hair on the skin and, in the female, milk producing mammary glands for nourishing the young. Microbial A minute life form; a microorganism, especially a bacterium that causes disease. Miticides A chemical composition that kills or reduces the presence of mites. Mitigation To moderate (a quality or condition) in force or intensity; alleviate. Monoculture The cultivation or growth of a single crop or organism especially on agricultural or forest land. Natural area A natural area is a physical and biological unit in as near a natural condition as possible,which exemplifies typical or unique vegetation and associated biotic, edaphic, geologic, and aquatic features.The unit is maintained in a natural condition by allowing physical and biological processes to operate, usually without direct human intervention. Noncommercial Is required to be licensed but does not qualify as a commercial applicator. applicator Noncommercial political An applicator employed by a political subdivision of the State of Texas or a subdivision federal agency operating in Texas. Organophosphate Poison insects and mammals primarily by phosphorylation of the acet (cholinesterase enzyme (ache) at nerve endings. Over seeding Spreading seed over established turf that has been prepared for restoration. Overstory Also called the canopy is made up of the very tallest trees that stand over the rest of the plants. Panicle Compound raceme or branched cluster of flowers. Paper wasp A venomous insect about a %" long, red to brown in color with a long, cylindrical abdomen. 791Page 86 Integrated Pest Management Program Parasitoids An organism that spends a significant portion of its life history attached to or within a single host organism,which it ultimately kills (and often consumes) in the process. Personal protective Includes all types of equipment used to increase individual safety while equipment performing potentially hazardous tasks. This may include safety glasses, hard hats, gloves, lab coats, respirators, or and equipment used to protect against injury or illness. Pest An insect or other small animal that harms or destroys garden plants,trees, etc. Pesticide Any substance or mixture of substances intended for preventing, destroying, repelling or mitigating any pest. Pesticide applicator Certification of a person to use a restricted or state limited-use pesticide or license regulated herbicides. Pheromone Is a secreted or excreted chemical factor that triggers a social response in members of the same species. Photodecomposition Chemical breakdown caused by radiant energy. Poison ivy A loose shrub or woody stemmed, climbing or creeping vine. The leaf consists of three leaflets on long,oppositely placed stems (petioles) and can be 3" to 10" long. Margins of the leaflets may vary from being entirely smooth, slightly toothed or lobed. The leaves can be glossy or dull green. Post emergent A herbicide used to kill weeds after they have germinated. Predators An organism that lives by preying on other organisms. Pre-emergent Chemicals that prevent the germinating weeds from establishing in a lawn. Prune To cut off or remove dead or living parts or branches of(a plant, for example) to improve shape or growth. Pupae The non-feeding stage between the larva and adult in the metamorphosis of holometabolous insects, during which the larva typically undergoes complete transformation within a protective cocoon or hardened case. Pyrethroids Chemicals that kill insects. Tend to persist and remain toxic when they enter waterways. Quill A hollow shaft or sleeve through which another independently rotating shaft may pass. Recurved leaf A leaf curved or bent backwards or downwards. Red imported fire ant Adults are red to dark brown and occur in five different forms: minor workers, about a 1/8" long; major workers, about a 31" long;winged males and females, each about a 1/3" long; and queens, about a 1/3" long. Resistance The capacity of an organism or a tissue to withstand the effects of a harmful environmental agent. Restricted entry The time after a pesticide application during which entry into the treated area interval is restricted. Rhizome A horizontal, usually underground stem that often sends out roots and shoots from its nodes. Right of way A strip of land that is granted,through an easement or other mechanism, for transportation purposes, such as for a walking path, driveway, rail line or highway. 80 1 Page 87 Integrated Pest Management Program Rinsates A dilute mixture of a pesticide or pesticides with water, solvents, oils, commercial rinsing agents, or other substances, that is produced by or results from the cleaning of pesticide application equipment or pesticide containers. Rodent Any of various mammals of the order Rodentia, such as a mouse, rat, squirrel, or beaver, characterized by large incisors adapted for gnawing or nibbling. Rodenticide Pest control chemicals intended to kill or reduce the presence of rodents. Rootstalk A horizontal plant stem with shoots above and roots below serving as a reproductive structure. Rootstock A plant, and sometimes just the stump, which already has an established, healthy root system used for grafting a cutting or budding from another plant. Runner Slender creeping stem that puts forth roots from nodes spaced at intervals along its length. Runoff The occurrence of surplus liquid (as water) exceeding the limit or capacity. Scion A detached shoot or twig containing buds from a woody plant which is grafted onto the stock. Smooth leaf A leaf having an entire or lobed margin but is not toothed. Social wasps Live in nests that wasps construct and defend cooperatively. Ex. Paper wasps, yellow jackets, and hornets Sodium laureth sulfate Detergent and surfactant found in many personal care products. Ex.Soaps and shampoos Soil Surface layers of sand, silt, clay, and organic material on the surface of the earth that support plants. Solitary wasp Do not build communal nests and consequently do not defend their nest Solubility The amount of a substance that can be dissolved in a given amount of solvent. Spill Accidental or unintentional release of hazardous material. Spot spraying Targeted or direct pesticide application. Strainer A device used to separate liquids from solids. Tank Holds chemical mixtures. Threatened species An animal or plant species likely to become endangered within the foreseeable future throughout all or a significant portion of its range. Threshold A level of pest presence above which unacceptable amounts of negative plant health impacts, negative environmental impacts, negative effects on infrastructure and assets, intolerable aesthetic impacts, or undue safety risks are likely to occur. Till To prepare (land)for the raising of crops, as by plowing and harrowing; cultivate. Toothed leaf A leaf that is notched on the outer edge, or margin, of a leaf(serrate). Top dressing Material applied to a surface, as fertilizer on land or crops, or stones on a road. Toxicity The degree to which a substance is toxic, poisonous or harmful. Triclopyr A systemic,foliar herbicide in the pyridine group. It is used to control broadleaf weeds while leaving grasses and conifers unaffected. Tunneling Process in which an animal makes a hole or passageway underground, usually for shelter. Turf Surface layer of ground containing a mat of grass and grass roots. Urban forestry Management, establishment, and protection of trees and forests within cities, suburbs, or towns. 811Page 88 Integrated Pest Management Program Weeds Any plant that crowds out cultivated and native plants. Wetland A lowland area, such as a marsh or swamp that is saturated with moisture, especially when regarded as the natural habitat of wildlife. Worker protection Is a regulation from the U.S. Environmental Protection Agency(EPA) designed standard to limit worker's exposure to pesticides. Vertebrate A member of the subphylum Vertebrata, a primary division of the phylum Chordata that includes the fishes, amphibians, reptiles, birds, and mammals, all of which are characterized by a segmented spinal column and a distinct well differentiated head. Vespid Mostly social nest building wasps. Yellow jackets Have a shiny yellow and black striped abdomen and are typically a%" long, workers, and a 3/" long,the queen. 821Page 89 Integrated Pest Management Program APPENDIX 10: Revisions Date Page Reason Authorized By Date Approved 831Page 90 UN ITE, GROW, Integrated Pest Management Program ( IPM ) UNITE,GROW, Q IPM Program Background Current IPM Presentations • Adopted in 2001 • City Council • Citizen input — Focus groups • January 9, 2018 • Pilot program • February 13, 2018 • August 24, 2018 — ISR • 5 sites • System-wide changes • Committee on the Environment • May 6, 2019 • Education • Parks, Recreation and Beautification • Evaluation • May 6, 2019 5/7/2019 92 UNITE,GROW, NDI Vj Review Process Focus Group Pilot Site • 10 members and COD staff • Single site • Review of documents and • Organic maintenance program supplemental information • Howard Garrett — Dirt Doctor • COD IPM / Austin IPM Denia Park • Park acreage / classification / maintenance schedule • Diverse amenities • Product inventory / safety data • Outdoor programming sheets • On-going • Draft document 5/7/2019 93 UNITE,GROW NDI VJ Key Provisions Objective — provide holistic, multi- • Detailed Strategies ( 19) and faceted approach to manage pests Operational Procedures and the environment that would • Licensing / training balance costs, benefits, public • Notification process health, and environmental quality. • Handling / storing of materials • Mission and Goals • Safety measures IPM Methodology • Targeted pest management • •• Identification of issue Appendix ( 10) • Approved pesticide list • Objective Maintenance schedule / control • Action thresholds methods • Evaluation Product labeling / SDS • Documentation • Glossary 5/7/2019 94 UNITE,GROW, NDI Vj Additional Considerations Organic Maintenance Glyphosate Use • Balanced Environment • Post-emergent, non-selective weed • Healthy soil / turf / plants killer • Beneficial organisms • Approximately 100 gallons/annually in • Natural tolerance park system (Ranger Pro / Honcho • Site Condition Plus) • Combination of products • Class AA / A / B properties — 1 annual • Treatment methods broadcast • • Landscaping beds Maintenance level • Spot treatments • Material and labor cost impact • Civil lawsuits • Supplemental request — topdressing No changes in regulatory status 5/7/2019 95 UNITE,GROW, Q Next Steps Option 1 Proposed IPM Program Option 1 — Adopt the Proposed updated IPM program • Formalizes operational practices • Standardizes maintenance • Detailed / transparent • User friendly / educational format • Minimal impact to current operations • Denia organic maintenance program • Supplemental package request 5/7/2019 96 UNITE,GROW • Next SteDS I O tion 2 Alternate IPM Programp Option 2(A) — Adopt the alternative IPM program excluding glyphosate Increase Fertilization • Improve health of turf — grass growth naturally inhibits weed growth • Impacts • Additional mowing cycles • Class A — 32 cycles to 36 cycles • Class B — 20 cycles to 32 cycles • Additional materials cost (fertilizer / water trucks) • Increased in weeds / perceived reduction in service levels Sub Product Sub Product Total Total Mowing Fertilizer Labor / Water Truck Spot Spray Broadcast Spot Spray Broadcast Only Only Spray Class A & B Parks Class A & B Parks Class A & B Parks Park System Park System $248,400 $40,000 $80,000 $1,200 $11,500 $369,600 $381,100 5/7/2019 1D 19 699 UNITE,GROW • Next Steps I O tion 2 Alternate IPM Programp Option 2(B) — Adopt the alternative IPM program excluding glyphosate No Additional Fertilization • No change to turf health; no natural balance to weed growth • Impacts • Additional mowing • Class A — 32 cycles to 36 cycles • Class B — 20 cycles to 24 cycles • Additional materials cost (product substitution) • Increase in weeds / perceived reduction on service level Mowing Sub Product Spot Spray Sub Product Broadcast Total Spot Spray Total Broadcast Only Only Spray Class A & B Parks Park System Park System $107,611 $1,200 $11,500.00 $108,811 $120,311 5/7/2019 98 UNITE,GROW, NDI Q Next Steps Option 3 Combined Program Option 3 — Adopt a combination of the programs (A) Limit use of glyphosate to specific areas; overall reduction in use • Least populated areas — Right-of-ways and mediums • Impact to level of service — athletic fields and landscaped beds (B) Phase in discontinued use • Set period of time • Evaluate effects Impacts • Additional mowing • Additional materials cost (product substitution) • Labor 5/7/2019 99 N ITE, ROW, Questions and Discussion 5/7/2019 1D 0699 First Half 2019 Gas Well Inspection Program Update CITY OF DENTON PREPARED BY: KENN ETH S . TRAM M , PHD, P6 , CHMM PRESENTED : OCTOBER 2019 MODERN GEOSCIENCES SummaryReport ( 1st Half 2019 ) Wells by Operator 1%1% 2% 11% Atmos (1) 19% Devon (45) EagleRidge (97) 19 Endeavor (15) Bedrock (44) Hillwood (5) Krocan (NA) Sage (26) XTO (2) A V Wells: High — 60; Moderate — 121; LOW — 54 MODERN GEOSCIENCES Trusted Environmental Advisors 1 • • WWW.MODERNGEOSCIENCES.COM 102 SummaryReport ( Fenceline - 1st Half 2019 ) Total Volatile Organic Compounds (tVOCs) — None of the up or downwind fenceline monitoring exhibited exceedances of the tVOCs screening criteria. Hydrogen Sulfide (H2S) — None of the up or downwind fenceline monitoring exhibited exceedances of the 1-12S screening criteria. Radiation — None of the up or downwind fenceline monitoring exhibited exceedances of radiation screening criteria. Methane — None of the up or downwind fenceline monitoring exhibited exceedances of methane screening criteria. Particulate Matter (PM) — None of the up or downwind fenceline monitoring exhibited exceedances of PM screening criteria. Noise — The fenceline noise monitoring result (at Padsite No. 138) exceeded screening criteria. Padsite No. 138 — Elevated compressor noise noted at padsite boundary above screening criteria. The COD Inspector previously noted a reading below the screening criteria at the neighboring property and recommended this item not be included as an Action Item as no noise complaints have been received from nearby property owners. This exceedance will be re-evaluated A \ during the next monitoring event in the second half of 2019. V MODERN GEOSCIENCES Trusted Environmental Advisors • • • WWW.MODERNGEOSCIENCES.COM 103 Summary Report ( Identified Als - 1st Half 2019 ) Number of Identified Action Items per Type by Operator XTO (9) Sage (18) Krocan (NA) Leaks(144) Hillwood (2) Norm (10) Bedrock(26) NO Corrosion (64) _ Water in Cellar(8) Endeavor(12) fIII�IIIIIbI Water Leak(1) EagleRidge (131) I I all Landscaping(1) Devon (30) - Atmos(0) Y 0 20 40 60 80 100 120 140 A total of 228 Identified Action Items on 80 padsites were noted during the inspection of 123 padsites. ALL Identified Action Items noted as Addressed by City Inspector as of August 2019. MODERN GEOSCIENCES Trusted Environmental Advisors • • • PWWWW.lVl0DERNGE0SClENCES.00M 104 Summary Report ( Identified Als - 1st Half 2019 ) Number of Action Items per Well by Operator 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 Atmos Devon I I I I I I I I EagleRidge I I I I I I I I Endeavor IIIIIII Bedrock I I I I I Hillwood P Krocan �I I Sage XTO XTO Sage Krocan Hillwood Bedrock Endeavor EagleRidge Devon Atmos Action Items per Well 4.50* 0.69 0 0.40 0.68 0.80 1.31 0.67 0 *The disproportionate number for XTO is the result of having only two (2) wells. Identified Action Items (228) on a per well !� (235) basis by operator. V MODERN GEOSCIENCES Trusted Environmental Advisors PW 1f 1 1 • WWW.MODERNGEOSCIENCES.COM 105 Summary Report ( Identified Als - 1st Half 2019 ) Action Items by Type 4% 1% 1% Leaks (144) Norm (10) 28% Corrosion (64) Water in Cellar 63% (8) Water Leak (1) 4% �. Landscaping (1) MODERN GEOSCIENCES Trusted Environmental Advisors 1 • • WWW.MODERNGEOSCIENCES.COM 106 SummaryReport ( 1st Half 2019 ) Near Equipment Inspection Modern identified a total of 144 leaks (methane) using an Optical Gas Imaging (OGI) camera during our padsite inspection activities. No leaks were identified at Atmos or Hillwood padsites (Krocan padsites were not evaluated this year [low priority]). All identified leaks have been reported as Addressed as of August 2019 to Modern. Modern identified a total of 10 new exceedances of Texas Railroad Commission (RRC) NORM criteria (>50 µR/hr) requiring signage and proper management. All identified unlabeled NORM exceedances have been reported as Addressed as of August 2019 to Modern. A V MODERN GEOSCIENCES Trusted Environmental Advisors 1 • • WWW.MODERNGEOSCIENCES.COM 107 SummaryReport Proposed Update to Padsite Priority Based on changes in nearby conditions, priorities for the following padsites have been proposed to be changed accordingly. Padsite No. 142 — updating from Moderate to High due to nearby receptors; Padsite No. 147 — updating from Moderate to High due to new nearby receptors; and o Padsite No. 156 — updating from Moderate to High due to new nearby receptors. See following figures for updated distances MODERN GEOSCIENCES Trusted Environmental Advisors 1 • • WWW.MODERNGEOSCIENCES.COM 108 Wel ID T RRC I ` Patlsite Location Fir' D / t ` r.9 .� ? . e 'e'.. .mot Dent, r.i'..� t Lai AM ��;• .• Lenend: VON K ' separamr 1c�1 AST An=Wy Equtomert ti - QJl Foam Ones 4'r'�, EE a..• A r Ir UpwAnd Air SXnPWV PC" ��RR •�, Dawrwlnd Alr Sampng Point • YiWr+ �1 i., VON Dlrec°on(b) ?..,r I I 1 Fencellne SareerMng Algrtnent [Demon Cm"y Pari:els 'A +..•Opservatlm Path Pawte Mob4 - KL - PROJECT NO. 19CC-3 - ° C0 70 1Z0 AN 10.0-119 PADSITE MAP FedDRAWN BY V DRAw.+ C8,Ly V.o.y, n.4 ...— Y 4.. ai■r.! tirn ■ CHECKED BY: KT sir,cem,1 PaCsne 1Ho 142. - bcl .0 - 1.-rh. ■a•U ftd1. .-• MODERN GEOStIENCES �H 2496 MKsory Crest RUC �� .P ..+■r v v...us.n 4■■/ 4mrt..t . 4....q .'..4 Denbn,Texas -fr■a.r.P...r aa.......r 4•tlm d■.vr•�i..r� TF.�;TF(�FIJ:Rf.M1.'��=A—�. ^.'I;.�RK �ay_cr r�q..._+naR..a Pad site No. 14Z (Moderate to High ) MODERN GEOSCIENCES Trusted Environmental Advisors 1 • • WWW.MODERNGEOSCIENCES.COM 109 Wet ID RRc Pads T y D e n 04 dA X' Ip I Legend: Viet • A k B SWaralor • Tenporary AST AIXRWy Eqwpnent LAMM Air SWV[Ing PCIM Dcywrtwirid Air Sampling Point Ord Direction 11ol . . . . . . . . . . . . FenoNne GueeningAtigrinient Denton Cowly Paw% •ObGer:jtlw Path pa]site I MUI 751101, PROJECT P40 19CO3 Oi&25 I&MrN MIM AM Ir', Fed DRAWN 10 C2 19 PPMSM MAP N. MaUft By =LU WT we ft-of *,&d pwIm As dob =40-ad CHECKED 9Y: Robson Ranch 100 Pods!ifto,1471 ,*s�w d -w W�A mfto rPft Go"a eM wftnSad MODERN G E O S C I E N C E S FILE MANE, 11223 H U-efy Road d--K H GWOWL Derftn.;was , �d"6w �.r TF;.1-,Trr;.Ff4VFir.rVFk-4 ;-f.VRINV ?_%Lw,pplw o.e.. Q,= Pad site No. 3.47 (Moderate to High) MODERN GEOSCIENCES Trusted Environmental Advisors WWW.MODERNGEOSCIENCES.COM 10 110 Padsite Location yj 71 Dentqp,AL A � .rw Iry!M Legend: . E, Separwor 9. ■ r .VT E..,F J• Cornpresaors �...: �� -- --► _ Nicllary Equprnent ♦ Up1 M Nr Sarrpltlg PcIr9 Downwind Air Sampling Pant VArd Dlrecton IIDI ! Fenoelne Screening A.g-MET. �. � I�-■Other:atlon Patf1 Paablte Denton Colrrty Paroel6 PROJECT HO 19CO3 o 50 100 150 200 Art—Ir 10.02.19 PADSITE MAP FMt,r Sr DRAWN: .m.pw—a Io,t. KT —".d ft-o Ora o e a dr u -� n..n . CHECKED■Y: Roarer Ran�C76=aazte.%C �,.. ..Owd �..�, �' 1�ro-•- -..�.db�_• MODERN GEOSCIENCES �HAAE :596Rot:c,F_» �•Y• •/�'•'I . cvw...dm d.p Ms.rtvl M awvr� .� DMbn .-. a.�s.•.v.....a.....,w.aom m..went.w c+n� TT, i:,TFr.FN':Rr&*-AFr1—y :f:.l;.�■K is Padsite No. 156 ( Moderate to High ) MODERN GEOSCIENCES Trusted Environmental Advisors 1 1 • WWW.MODERNGEOSCIENCES.COM 111 Next Steps for 2019: Modern to complete 2nd Half HIGH priority inspections Modern will issue 2nd Half Inspection Reports and identify Action Items, Addressed Action Items and Outstanding Action Items. Also Prepare the full year Summary Report COD/Modern to VERIFY any "Addressed" Als COD/Modern VERIFY any "Outstanding" Als Suggest continued inspections in 2020 to allow tracking of data (trending) and maintain updated reports for City, Operators, and Community MODERN GEOSCIENCES TRUSTED ENVIRONMENTAL ADVISORS WWW.MODERNGEOSCIENCES.COM [ 121 112 Year to Year Trendin Number of Action Items per Well per Year by Operator 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5 Atmos Devon EagleRidge �I Endeavor I I I I I I I III I I 1 1 1 1 III Bedrock I I I I Hillwood I II Krocan SageXTO I I I I I I I I I I I I II I XTO Sage Krocan Hillwood Bedrock Endeavor EagleRidge Devon Atmos ■2019 4.50* 0.69 0 0.40 0.68 0.80 1.31 0.67 0 ■2018 4.50* 1.21 1.33 0.36 0.95 2.50 1.57 0.36 0 *The disproportionate number for XTO is the result of having only two (2) wells. A V MODERN GEOSCIENCES Trusted Environmental Advisors 1 • • WWW.MODERNGEOSCIENCES.COM 113 Year to Year Trendin Number of Leaks per Well per Year by Operator 0 0.5 1 1.5 2 2.5 Atmos I Devon �I I I I EagleRidge Endeavor I I I I Bedrock I Hillwood �I Krocan it I Sage I I t I I I I I XTO I I XTO Sage Krocan Hillwood Bedrock Endeavor EagleRidge Devon Atmos ■2019 2 0.62 0 0 0.48 0.13 0.91 0.27 0 ■2018 2 0.84 0 0.07 0.86 0.50 1.06 0.27 0 MODERN GEOSCIENCES Trusted Environmental Advisors 1 • • WWW.MODERNGEOSCIENCES.COM 114 Year to Year Trendin Number of Unlabeled NORM Exceedances per Well per Year by Operator (Equipment >50 µR/hr) 0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6 Atmos Devon EagleRidge Endeavor i i I Bedrock I i Hillwood i Krocan �I Sage XTO i J XTO Sage Krocan Hillwood Bedrock Endeavor EagleRidge Devon Atmos ■2019 0 0 0 0.20 0.05 0.40 0.02 0 0 ■2018 0 0.05 0 0.21 0.06 1.35 0 0 0 MODERN GEOSCIENCES Trusted Environmental Advisors • • • WWW.MODERNGEOSCIENCES.COM 115 Facilities Management Project Status Report Division Design Design % Construction Construction / Department Project Name Project Address Project Status Status Complete Bid Date Start End Project Status Notes North Lakes Tennis Center 2001 W. Windsor Dr. Construction O Released for bids 10/16/2019, Bid Opening 10/30/2019 Parks Renovation Denton, TX 76209 Design Documents 100.00% 10/16/2019 O Project bundled with American Legion Building North Lakes Tennis Center Courts Riney Rd. Construction ° O US Tennis Association review due back 10/25/2019 Parks Complex Denton, TX 76209 Design Documents 98.00/o PENDING O SRC scheduling pending UTSA review Police Police Department Renovation / 601 E. Hickory St. Design Schematic 85.00% PENDING O Negotiations to combine Shooting Range architect ongoing Construction Denton, TX 76201 Multiple Service Center Renovation 901 Texas St. Design Construction 95.00% PENDING O Construction Documents to be complete late October Denton, TX 76209 Documents 651 S. Mayhill Rd. Construction ° O Bundle with Fleet Expansion and Flushing Truck Bay Multiple 651 S. Mayhill Renovation Denton, TX 76208 Bid Documents 100.00/0 10/11/2019 O Released for bids 10/11/2019, Bid Opening 11/19/2019 O Permit comment response under development D Facilities City Hall East Parking Lot e E. Hickory 01St. Documents Permitting Construction 100.00% PENDING O Refresh cost- ready for PO submission Denton, TX 76201 O Project constructed during Police renovation O Permit comment response under development Facilities Civic Center Parking Lot 321 E. McKinney St. Permitting Construction 100.00% PENDING O Obtaining lot refresh cost Denton, TX 76201 Documents O Street Department to do construction O Permit comment response under development Facilities Denia Recreation Center Parking Lot 1001 Parvin St. Permitting Construction 100.00% PENDING O Streets/Engineering to do construction Denton, TX 76205 Documents O Scheduled to be completed in-house(Street Dept) in November O Progress set of Master Plan document developed Facilities Service Center 9 Texas 6209 Programming Schematic 50.00% PENDING O Investigation of drainage and scope continuing Parking Lot Denton, TX 762 O To be completed with Service Center renovation McKinney Street 301 E. McKinney St. Construction O Permit comment response under development Facilities Parking Lot Denton, TX 76201 Permitting Documents 95.00% PENDING O Teague Nall & Perkins working on Storm Drainage Plan 629 Lakey St. Construction ° O Released for bids 10/16/2019, Bid Opening 10/30/2019 Parks American Legion Senior Center Denton, TX 76210 Bid Documents 100.00/° 10/16/2019 O Project bundled with North Lakes Tennis Center Renovation Development 1307 Locust St. O Scope development of required spaces Services/ Daybreak Building Programming Schematic 5.00% PENDING O Purchase being completed Engineering Denton, TX 76201 O Design Build documents in preparation Development O Construction Documents by Engineering Services/ Daybreak Building Parking Lot 1 n Locust St. Design Construction 90.00% PENDING O Landscape and Lighting plans to be incorporated Engineering Denton, TX 76201 Documents 11163 10/17/2019 Facilities Management Project Status Report Division Design Design % Construction Construction / Department Project Name Project Address Project Status Status Complete Bid Date Start End Project Status Notes O South slab placed 10/09/2019 Currently 64 days behind schedule 1401 Underwood St. Construction due to poor performance from original Plumbing Subcontractor; GC Fire Fire Station#3 Denton, TX 76220 Construction Documents 100.00% 2/12/2019 5/6/2019 7/22/2020 has a new Plumber onsite O Site electric and underslab plumbing on going Fire Fire Station#8 3131 Colorado Blvd. Bid Construction 95.00% PENDING O Links Construction recommended for award Denton, TX 76210 Documents Fleet Toilet& Breakroom 804 Texas St. O Contractor 90% complete with punch list items Fleet Renovation Denton, TX 76209 Construction See Notes 100.00% 1/3/2019 10/18/2019 804 Texas St. Construction O Released for bids 10/11/2019, Bid Opening 11/19/2019 Fleet Fleet Garage Expansion Denton, TX 76209 Design Documents 100.00% 10/11/2019 O Project bundled with Flushing Truck Storage Bldg &651 Mayhill 804 Texas St. Construction O Released for bids 10/11/2019 Fleet Flushing Truck Storage Building Denton, TX 76209 Design Documents 100.00% O Project bundled with Fleet Garage Expansion &651 Mayhill 1001 S. Mayhill Rd. ° O Project placed "on hold" due to further cost investigation Solid Waste 1001 Mayhill Building 1- PH II Denton, TX 76208 Budgeting Schematic 100.00/° Library North Branch Library Teen Center 3020 N. Locust St.Denton, TX 76209 Construction See Notes 60.00% 5/14/2019 7/1/2019 11/1/2019 O ACME PO approved O Awaiting pre-cut glass/break metal O PO approved for demolition Solid Waste 1001 Mayhill Building 2 1001 S. Mayhill Rd. Permitting See Notes 45.00% 10/11/2019 12/30/2019 O Asbestos survey 10/16/2019 Denton, TX 76208 O Demo start date pending survey& permit North Lakes & Denia-Toilets/ 2001 W. Windsor Dr. O Documentation proceeding Parks Showers ADA Compliance & Budgeting Preliminary 10.00% O Selection of finishes 1001 Parvin Rd. 901 Texas St. O Construction Documents to Facilities review and comment Multiples Service Center Perimeter Fence Denton, TX 76209 Design Preliminary 20.00% 5/13/2019 11/30/2019 O Construction Documents to be complete -early November 2400 Long Rd. O Negotiations with GC on warranty agreement complete Parks Wave Pool Denton, TX 76208 Other Activity See Notes 100.00% 10/4/2016 12/13/2016 12/17/2017 O Retainage released 3801 N. Elm St. O Project closed out 10/9/2019 with submission of Final Payment Parks Vela Soccer Field Denton, TX 76207 Construction See Notes 100.00% 1/18/2018 5/21/2018 Accounting Accounting Security Upgrade w/ 215 E. McKinney St. Budgeting See Notes 50.00% 7/30/2019 O Cost investigation ongoing Additional Exit Denton, TX 76201 Human Human Resources Bullet Resistant 601 E. Hickory St. Budgeting See Notes 50.00% 7/18/2019 O Quotes under review Resources Glass Installation Denton, TX 76205 O Pending decision to proceed further 21173 10/17/2019 Facilities Management Project Status Report Division Design Design % Construction Construction / Department Project Name Project Address Project Status Status Complete Bid Date Start End Project Status Notes 601 E. Hickory St. Design O Design plan scheme C selected Courts Judges Court Room Remodel Denton, TX 76205 Preliminary Development 50.00% PENDING O Incorporate comments and develop opinion of cost 31183 10/17/2019 At 11 JIr +,✓.� Y 2019 BonD ELECTion CITY OF DEnTon WHAT'S ON THE BALLOT IN MORE DETAIL rf 119 INTRODUCTION On Aug. 13, 2019, the Denton City Council adopted an ordinance calling for a bond election to be held on Nov. 5, 2019. The ordinance is the culmination of a months-long process involving the City Council and members of the public. After receiving information and presentations from staff throughout April, the City Council adopted a resolution establishing a Special Citizens' Bond Advisory Committee (SCBAC) comprised of 19 Denton residents whose role was to consider potential projects for inclusion in a proposed bond program—including public safety facilities, major roadway projects, local streets improvements, streetlights, sidewalks, and parks and open space. The SCBAC held meetings from May 30 through June 27, at which the public was invited to submit feedback to the committee and developed funding levels based on the estimated costs of the potential projects. The City Council received the SCBAC recommendations at its Aug. 1 meeting. To find your early-voting or election-day voting location, please see pages 11-14. 2019 PROPOSITION DETAILS The proposed 2019 bond program consists of four propositions. Together, the four propositions amount to $221,519,000 in public securities. Each proposition description below includes information on the spending category and a maximum dollar amount that may be used for projects in that category. The City of Denton plans to stagger the sale of bonds over a six-year period as the projects are initiated. Debt from the proposed bond program is intended to be amortized over a 20-year period, meaning the bonds are intended to be paid off after 20 years. Voters will cast their vote on each proposition separately - not on the individual projects within any given proposition. PROPOSITION A Voters will cast a ballot FOR or AGAINST: The issuance of $154,000,000 of public securities for street improvements, and levying the tax in payment thereof. r STREET REHAB WHAT THIS PROJECT INCLUDES WHY IT WAS CONSIDERED This proposition requests funding for the design In terms of mileage, local streets account for and reconstruction of aging street infrastructure the largest percentage of roadways and serve throughout the city. Other components may to connect houses, schools, parks, and other be included in a street rehabilitation project, neighborhood destinations. This proposition is such as curbs and gutters, traffic signals, turn focused on rebuilding existing streets that have lanes, bridges and overpasses, landscaping reached the end of their useful life and can no and streetscapes, collectors and storm drains, longer be effectively repaired through routine medians, and the acquisition of land or interests- maintenance. Additionally, since the population in-land for these purposes. The City intends of Denton is expected to grow by 18% or more to focus on streets with an Overall Condition by 2040, there is a high likelihood that existing Index (OCI) score of 20 or below and onetime roads will receive more use over the next roadway projects that will complete street and 20 years.* utility improvements. *Sources:"Texas Population Growth and Projections"Texas Demographic Center,2016.Accessed online:www.demographics.texas.gov/Resources/Presentations/ OS D/2016/2016_12_13_Texas Depa rtmentofTransportation.pdf "TCOG 2040 Demographic Forecast."The North Central Texas Council of Governments.Accessed online:http://www.dfwmaps.com/Images/Forecast2O4OSelectCities.pdf The proposed bond program includes projects located across the City of Denton and represent the program the City Council intends to undertake to accomplish the intent of the approved bond propositions;however,projects may change.In that event,the Council may direct that proceeds be expended for other projects within the voter-authorized purposes of each proposition. 120 1 12019 BOND ELECTION SIDEWALKS WHAT THIS PROJECT INCLUDES WHY IT WAS CONSIDERED This proposition requests funding for the construction of sidewalk infrastructure in order to close existing sidewalk gaps and install new sidewalks within one-quarter The sidewalk program is expected to increase the mile of schools within the city. Installing or quantity of sidewalks and improve pedestrian and improving pedestrian routes to schools allows non-vehicular mobility options and connectivity the City of Denton to pursue federal matching within the City of Denton's sidewalk network. funds for sidewalk projects. If approved, sidewalks would be installed according to the City's sidewalk prioritization plan. BONNIE BRAE STREET (PHASES V, VI, AND VII) WHAT THIS PROJECT INCLUDES WHY IT WAS CONSIDERED Work on Phases I-IV is already complete or underway to widen Bonnie Brae Street Completion of the project is expected to result in a from Vintage Boulevard to Scripture Street. reduction in current traffic congestion. The project Proposition A would provide matching City may also reduce future congestion expected in the funding for Phases V-VII to widen approximately Bonnie Brae corridor, particularly those areas three additional miles of Bonnie Brae from adjacent to the planned construction of a new Scripture Street to Loop 288 and build a Denton High School at 3001 Bronco Way. continuous four-lane divided road along this route. HICKORY CREEK ROAD WHAT THIS PROJECT INCLUDES WHY IT WAS CONSIDERED This proposition would provide funding for the widening of approximately one mile of Hickory Creek Road to four lanes, from Riverpass Drive to FM 1830 (Country Club Road). The expansion of Hickory Creek Road is It also provides for the realignment of anticipated to reduce current and future traffic Hickory Creek Road at the Hickory Creek crossing. congestion. The realignment of the road as it The realignment will change the current curved intersects FM 1830 is expected to improve the line configuration to a linear path that takes the road of sight for motorists and eliminate the curved directly across the creek and associated flood plain. portions of the road. This project is part of a larger reconstruction and widening project for Hickory Creek Road with the goal of a continuous four-lane divided road along Hickory Creek Road from FM 2499 to FM 1830. RYAN ROAD WHAT THIS PROJECT INCLUDES WHY IT WAS CONSIDERED The proposed 2019 bond program would provide The anticipated addition of a center turn lane funding for the widening of approximately two would allow for an improved flow of traffic as miles of Ryan Road, from Teasley Lane to motorists making left-hand turns off Ryan Road Country Club Road, from a two-lane road to a will have the ability to move out of a moving lane three-lane road. The new configuration would prior to turning. The expected impact is a decrease include an ]]-foot center turn lane so motorists may in congestion along Ryan Road, particularly during move out of travel lanes to decelerate or stop in peak traffic. anticipation of left-hand turns. The proposed bond program includes projects located across the City of Denton and represent the program the City Council intends to undertake to accomplish the intent of the approved bond propositions;however,projects may change.In that event,the Council may`2I'Iect that proceeds be expended for other projects within the voter-authorized purposes of each proposition. CITY OF DENTON 12 STREET LIGHTING WHAT THIS PROJECT INCLUDES WHY IT WAS CONSIDERED This proposition requests funding for the design and construction of street lights along major By constructing street lights along major corridors, pedestrians and cyclists are more thoroughfares that carry a significant amount of pedestrian, bicycle, and vehicular traffic, and likely to be visible to motorists under a where street lights could not be added during continuous corridor of illumination, particularly construction or reconstruction of the roadway on roadways with higher rates of speed. project. If approved, the City would prioritize Additionally, increased or improved lighting can also improve cross-street traffic visibility street lighting projects with an emphasis on for motorists. larger unlit or under-lit thoroughfares. HOW THE PROPOSITION FUNDING WAS CALCULATED Street Rehab $70,000,000 Sidewalks $12,000,000 Street Lighting $7,000,000 Bonnie Brae Street (Phases V-VII) $27,000,000 Hickory Creek Road $34,000,000 Ryan Road $4,000,000 Proposed Proposition Budget $154,000,000 To view maps that illustrate the locations and boundaries of the intended projects, visit: www.cityofdenton.com/20]9bond. PROPOSITION B Voters will cast a ballot FOR or AGAINST: The issuance of po`�CE $61,900,000 of public securities for Public Safety Facilities for Police Department, and levying a tax in payment thereof. POLICE HEADQUARTERS WHAT THIS PROJECT INCLUDES WHY IT WAS CONSIDERED The proposed renovation would update the current This proposition requests funding for renovation of facility with additional and reconfigured the existing Denton Police Headquarters at workspaces for police operations, additional work City Hall East, 601 E. Hickory St. The City Hall East space for public safety dispatch operations, the building was originally constructed in 1947 and reconfiguration of other spaces in the facility, the expanded in 1965. addition of dedicated locker rooms, additional restrooms, and additional parking. The proposed bond program includes projects located across the City of Denton and represent the program the City Council intends to undertake to accomplish the intent of the approved bond propositions;however,projects may change.In that event,the Council may direct that proceeds be expended for other projects within the voter-authorized purposes of each proposition. 122 312019 BOND ELECTION POLICE SUBSTATION AND INDOOR FIRING RANGE WHAT THIS PROJECT INCLUDES WHY IT WAS CONSIDERED The proposed Police Substation would house This proposition also includes a request for funding patrol, neighborhood services, traffic enforcement, for the construction of a new Police Substation. criminal investigation, and other operations, along with staff and administrative support. It is also expected to improve citywide response times. This proposition also includes a request for An indoor firing range would provide increased funding for a new Police Indoor Firing Range safety for neighboring properties compared to the adjacent to the existing Fire Station 7 on current outdoor facility through the containment Vintage Boulevard. Used for police training, the of projectiles. The facility will also reduce noise, anticipated 15-lane indoor firing range would and provide indoor classroom space, which is not replace the current outdoor range, located on currently available. Airport Road. HOW THE PROPOSITION FUNDING WAS CALCULATED Police Headquarters Renovation $36,000,000 Police Substation $21,000,000 Police Indoor Firing Range $4,900,000 Proposed Proposition Budget $61,900,000 PROPOSITION C Voters will cast a ballot FOR or AGAINST: The issuance of $5,000,000 of public securities for Acquisition of Land for _ Parks, and levying a tax in payment thereof. WHAT THIS PROJECT INCLUDES: �. This proposition requests funding for the purchase of land and interests-in-land for the development of current or future parks. The City Council will evaluate a number of property factors, including the amount of tree coverage, unique land features, connections to the existing multi-use trail network, locations underserved by parks, and overall proximity to residences. WHY IT WAS CONSIDERED: The proposed funding would enable the acquisition of between 50 and 75 acres of land for current parks and the creation of new parks as the City of Denton develops and its population grows. The acquisition of land for parks will also allow more residents to have a park within a 10-minute walk from their home. HOW THE PROPOSITION FUNDING WAS CALCULATED Acquisition of Land for Parks $5,000,000 Proposed Proposition Budget $5,000,000 The proposed bond program includes projects located across the City of Denton and represent the program the City Council intends to undertake to accomplish the intent of the approved bond propositions;however,projects may change.In that event,the Council may direct that proceeds be expended for other projects within the voter-authorized purposes of each proposition. 123 CITY OF DENTON 14 7 __PROPOSITION D Voters will cast a ballot FOR or AGAINST: The issuance of $619,000 of public securities for Public Art and levying a tax in payment thereof. oo WHAT THIS PROJECT INCLUDES: This proposition requests funding for the acquisition, construction, and installation of public art within the city. Examples of previous bond-funded public art projects are sculptures at public parks, the 9/11 Memorial Bell Tower at Central Fire Station, and medallions placed on 1-35E at the North Texas Boulevard intersection. WHY IT WAS CONSIDERED: The City of Denton Public Arts Policy provides for bond funding to be used for public art projects within the City. The proposed funding for public art is the equivalent to 1% of the costs of vertical construction projects contained within the bond program. HOW THE PROPOSITION FUNDING WAS CALCULATED Public Arts Projects, as determined $619,000 Proposed Proposition Budget $619,000 FINANCIAL OVERVIEW The City of Denton plans to stagger the sale of bonds over a six-year period as the projects are initiated. Debt from the proposed bond program is intended to be amortized over a 20-year period. While conditions may change, a debt service tax rate increase may be needed to fund the bond program. Based on property tax value assumptions, if the 2019 bond program is approved, the City's debt service tax rate could, over the six-year period, increase by up to a total of 3.5 cents over the FY 2018-19 rate. This equates to an additional $35 increase for a property valued at $100,000. The proposed bond program includes projects located across the City of Denton and represent the program the City Council intends to undertake to accomplish the intent of the approved bond propositions;however,projects may change.In that event,the Council may direct that proceeds be expended for other projects within the voter-authorized purposes of each proposition. 124 512019 BOND ELECTION INTRODUCCION El 13 de agosto de 2019, el Consejo Municipal de la Ciudad de Denton adoptd una ordenanza que convoca una elecci6n de bonos que se Ilevara a cabo el 5 de noviembre de 2019. La ordenanza es la culminaci6n de un proceso que dur6 varios meses y que involucra al Consejo Municipal y al publico en general. Despues de recibir informaci6n y presentaciones del personal durante el mes de abril, el Consejo Municipal adopt6 una resoluci6n que estableci6 un Comite Asesor Especial de Bonos Ciudadanos (Special Citizens' Bond Advisory Committee, SCBAC) compuesto de 19 residentes de Denton y cuya funci6n era considerar posibles proyectos para su inclusi6n en un programa de bonos propuesto, incluyendo instalaciones de seguridad publica, proyectos de vialidades principales, mejoras de las calles locales, alumbrado publico, aceras, y parques y espacios abiertos. El SCBAC celebr6 reuniones del 30 de mayo al 27 de junio, durante las cuales se invit6 al publico a enviar sus comentarios al comite, y desarroll6 niveles de financiaci6n basados en los costes estimados de los posibles proyectos. El Consejo Municipal recibi6 las recomendaciones del SCBAC en su reuni6n del 1 de agosto. Para encontrar su lugar de votaci6n anticipada o el dia de la eleccion, consulte las paginas 11-14. DETALLES DE LAS PROPUESTAS 2019 El programa de bonos propuesto para el 2019 consiste en cuatro propuestas. En conjunto, las cuatro propuestas ascienden a $221,519,000 en titulos publicos. Cada propuesta que se describe a continuaci6n incluye informaci6n sobre la categoric de gastos y un monto maximo en d6lares que se puede utilizar para proyectos que caen dentro de esa categoria. La ciudad de Denton planea escalonar la yenta de bonos durante un periodo de seis anos a medida que se inician los proyectos. La deuda del programa de bonos propuesto esta destinada a ser amortizada en un periodo de 20 anos, to que significa que los bonos estan destinados a ser pagados despues de 20 anos. El electorado emitira su voto sobre cada propuesta por separado, no sobre los proyectos individuales dentro de una propuesta determinada. PR OPUESTA -!WEV—hst T Los votantes emitiran un voto A FAVOR o EN CONTRA: La emisi6n de $154,000,000 de valores publicos para mejoras en las calles y la recaudaci6n del impuesto que los grava. STREET REHAB QUE INCLUYE ESTE PROYECTO: POR QUE SE CONSIDER& Esta propuesta solicita financiamiento para el diseno En t6rminos de millaje, las calles locales representan y la reconstrucci6n de la vieja infraestructura de el mayor porcentaje de vialidades y sirven para calles en toda la ciudad. Otros componentes pueden conectar casas, escuelas, parques y otros destinos incluirse en un proyecto de rehabilitaci6n de calles, de las colonias. Esta propuesta se enfoca en la como bordillos y canaletas, semaforos, carriles para reconstruccion de las calles existentes que han girar, puentes y pasos elevados,jardines y paisajes Ilegado al final de su vida util y que ya no pueden ser urbanos, colectores y desagues pluviales, camellones, reparadas eficazmente a traves de un mantenimiento y la adquisici6n de terrenos o intereses de terrenos rutinario. Ademas, dado que se espera que la para estos fines. La Ciudad tiene la intenci6n de poblaci6n de la ciudad de Denton crezca en un 18% o concentrarse en las calles con un Indice de Condici6n mas para el ano 2040, existe una alta probabilidad de General (OCI) de 20 o menos y proyectos de que las vialidades existentes reciban mas use en los vialidades de una sofa vez que completaran las pr6ximos 20 anos.* mejoras de las calles y los servicios publicos. 'Fuentes:"Texas Population Growth and Projections."Texas Demographic Center,2016.Version en linea:www.demographics.texas.gov/Resources/Presentations/ OS D/2016/2016_12_13_Texas DepartmentofTranspo rtation.pelf "TCOG 2040 Demographic Forecast"The North Central Texas Council of Governments.Version en linea:http://www.dfwmaps.com/Images/Forecast2O4OSelectCities.pdf El programa propuesto de bonos incluye proyectos ubicados en toda la Ciudad de Denton y representan el programa que el Consejo Municipal tiene la intencion de llevar a cabo para lograr la intencion de las propuestas de bonos aprobadas,sin embargo,los proyectos pueden cambiar.En ese caso,e/Consejo podra ordenar que las ganancias se destinen a otros proyectos dentro de los prop6sitos autorizados por los votantes de cada propuesta. 125 CIUDAD DE DENTON 16 ACERAS QUE INCLUYE ESTE PROYECTO POR QUE SE CONSIDERO Esta propuesta solicita financiamiento para la construccion de infraestructura de aceras con el fin de cerrar las brechas existentes en las aceras e instalar nuevas aceras dentro de un cuarto de Se espera que el programa de aceras milla de las escuelas de la ciudad de Denton. aumente la cantidad de aceras y mejore las Instalar o mejorar las rutas peatonales a las opciones de movilidad peatonal y no vehicular y escuelas le permite a la Ciudad de Denton buscar la conectividad dentro de la red de aceras de la fondos federales para proyectos de aceras. En Ciudad de Denton. caso de aprobarse, las aceras se instalarian de acuerdo con el plan de priorizacion de aceras del Consejo Municipal. BONNIE BRAE ST. (FASES V, VI Y VII) QUE INCLUYE ESTE PROYECTO POR QUE SE CONSIDERO El trabajo en las Fases I a IV ya esta completo o Se espera que la finalizacion del proyecto de en proceso para ampliar Bonnie Brae St. desde lugar a una reduccion de la congestion del Vintage Blvd. hasty Scripture St. La Propuesta A trafico actual. El proyecto tambien puede proporcionaria financiamiento de la Ciudad para reducir la congestion futura que se preve en el las Fases V a VII para ampliar aproximadamente corrector de Bonnie Brae, particularmente en tres millas adicionales de Bonnie Brae desde las areas adyacentes a la construccion Scripture St. hasty Loop 288 y construir una planeada de una nueva escuela, Denton High carretera continua de cuatro carriles dividida a to en 3001 Bronco Way. largo de esta ruta. HICKORY CREEK ROAD QUE INCLUYE ESTE PROYECTO POR QUE SE CONSIDERO Esta propuesta proporcionaria fondos para la ampliacion de aproximadamente una milla de Hickory Creek Rd. a cuatro carriles desde la altura de Riverpass Dr. hasty la altura de FM 1830 (Country Club Rd.). Tambien preve la realineacion de Hickory Creek Rd. en el cruce de Se preve que la ampliacion de Hickory Creek Rd. Hickory Creek. La realineacion cambiara la reducira la actual y futura congestion del trafico. configuracion actual de la curvy a un camino lineal Se espera que la realineacion de la vialidad en que Ileva la carretera directamente por encima su interseccion con la FM 1830 mejore la linea de del arroyo y el terreno inundable asociado. Este vision de los automovilistas y elimine las partes proyecto es parte de un proyecto mas grande de curvas de la carretera. reconstruccion y ampliacion de Hickory Creek Rd. con la meta de una vialidad continua de cuatro carriles dividida a to largo de Hickory Creek Rd. desde FM 2499 hasta FM 1830. El programa propuesto de bonos incluye proyectos ubicados an toda la Ciudad de Denton y representan el programa que el Consejo Municipal tiene la intenci6n de llevar a cabo para lograr la intenci6n de las propuestas de bonos aprobadas,sin embargo,los proyectos pueden cambiar.En ese caso,e/Consejo podra ordenar que las ganancias se destinen a otros proyectos dentro de los prop6sitos autorizados por los votantes de cada propuesta. 126 71 ELECCION DE BONOS 2019 RYAN ROAD QUE INCLUYE ESTE PROYECTO POR QUE SE CONSIDERO El programa de bonos propuesto para el 2019 proporcionaria fondos para la ampliaci6n de La adici6n prevista de un carril de giro central aproximadamente dos millas de Ryan Rd., desde permitiria un mejor flujo de trafico, ya que los Teasley Lane hasty Country Club Rd., de una automovilistas que giran a la izquierda para salir vialidad de dos carriles a una de tres carriles. de Ryan Rd. podran salir de un carril de La nueva configuraci6n incluiria un carril de giro circulaci6n antes de girar. El impacto previsto es central de 11 pies para que los automovilistas una disminuci6n de la congesti6n a to largo de pueden salir de los carriles de circulaci6n para Ryan Rd., especialmente durante los picos desacelerar o detenerse en previsi6n de los giros de trafico. a la izquierda. ALUMBRADO PUBLICO QUE INCLUYE ESTE PROYECTO POR QUE SE CONSIDERO Esta propuesta solicita el financiamiento para el Al construir farolas a to largo de los principales diseno y la construcci6n de alumbrado publico corredores, los peatones y los ciclistas tienen en las principales vias que Ilevan una cantidad mas probabilidades de ser visibles para los grande de trafico peatonal, de bicicletas y de automovilistas en un corredor continuo de veh[culos, y en las que no se pueden agregar iluminaci6n, especialmente en las vialidades de farolas durante la construcci6n o la mayor velocidad. Ademas, el aumento o la reconstrucci6n del proyecto de vialidades. Si se mejora del alumbrado tambien puede mejorar aprueba, la Ciudad daria prioridad a los proyectos la visibilidad del demas trafico para los de alumbrado publico con un enfasis en las vialidades mas grandes sin luz o con poca luz. automovilistas. COMO SE CALCULO EL FINANCIAMIENTO DE PROPUESTAS Rehabilitaci6n de calles $70,000,000 Aceras $12,000,000 Alumbrado Publico $7,000,000 Bonnie Brae St. (Fases V-VII) $27,000,000 Hickory Creek Road $34,000,000 Ryan Road $4,000,000 Propuesta de Presupuesto $154,000,000 Para ver mapas que muestran la ubicaci6n y los limites de los proyectos previstos, visite: www.cityofdenton.com/20]9bond. El programa propuesto de bonos incluye proyectos ubicados an toda la Ciudad de Denton y representan el programa que el Consejo Municipal tiene la intenci6n de llevar a cabo para lograr la intenci6n de las propuestas de bonos aprobadas,sin embargo,los proyectos pueden cambiar.En ese caso,e/Consejo podra ordenar que las ganancias se destinen a otros proyectos dentro de los prop6sitos autorizados por los votantes de cada propuesta. 127 CIUDAD DE DENTON 18 PROPUESTA B Los votantes emitiran un voto A FAVOR o EN CONTRA: po" La emisi6n de $61,900,000 de valores publicos para instalaciones de seguridad p6blica para el departamento de policia y la recaudaci6n del impuesto que los grava. SEDE DE POLICIA, SUBESTAC16N DE POLICIA, Y CAMPO DE TIRO INTERIOR QUE INCLUYE ESTE PROYECTO POR QUE SE CONSIDERO La remodelaci6n propuesta actualizaria las instalaciones actuales con espacios de trabajo Esta propuesta solicita fondos para la adicionales y reconfigurados para las o remodelaci6n de la actual Sede de Policia en peraciones policiales, espacios de trabajo City Hall East, 601 E. Hickory St. El edificio adicionales para las operaciones de despacho City Hall East fue construido originalmente en de seguridad publica, la reconfiguraci6n de otros 1947 y ampliado en 1965. espacios del centro, la adici6n de vestuarios exclusivos, banos adicionales y estacionamiento adicional. La propuesta subestaci6n de policia albergaria Esta propuesta tambi6n incluye una solicitud de patrullas, servicios de vecindario, aplicaci6n de la financiamiento para la construcci6n de una ley vial, investigaci6n de crimenes y otros nueva Subestaci6n de Policia. operaciones, as[ como personal y apoyo administrativo. Ademas, se espera que mejore los tiempos de respuesta en toda la ciudad. Esta propuesta tambi6n incluye una solicitud de Un campo de tiro interior brindaria una mayor financiamiento para un nuevo campo de tiro interior de la policia adyacente a la actual seguridad para las propiedades vecinas en comparaci6n con las actuales instalaciones al estaci6n de bomberos 7 en Vintage Blvd. wire libre a traves de la contenci6n de utilizado para el entrenamiento de la policia, el campo de tiro interior previsto de 15 carriles proyectiles, reduciria el ruido y proporcionaria un reemplazaria al campo de tiro exterior actual, espacio interior para el aula, que actualmente no ubicado en Airport Rd. esta disponible. C6M0 SE CALCULO EL FINANCIAMIENTO DE PROPUESTAS Remodelaci6n de la Sede de Policia $36,000,000 Subestaci6n de Policia $21,000,000 Campo de tiro interior de la policia $4,900,000 Propuesta de Presupuesto $61,900,000 El programa propuesto de bonos incluye proyectos ubicados an toda la Ciudad de Denton y representan el programa que el Consejo Municipal tiene la intenci6n de llevar a cabo para lograr la intenci6n de las propuestas de bonos aprobadas;sin embargo,los proyectos pueden cambiar.En ese caso,e/Consejo podra ordenar que las ganancias se destinen a otros proyectos dentro de los prop6sitos autorizados por los votantes de cada propuesta. 128 91 ELECCION DE BONOS 2019 I PROPUESTA C I Los votantes emitiran un voto A FAVOR o EN CONTRA: �- La emision de $5,000,000 de valores publicos para la adquisicion de terrenos para parques y la recaudacion del \ _ impuesto que los grava. QUE INCLUYE ESTE PROYECTO: Esta propuesta solicita financiamiento para la compra de terrenos e intereses en terrenos para el desarrollo de parques actuales o futuros. El Consejo Municipal evaluara una serie de factores de propiedades, incluyendo la cantidad de cobertura arborea, las caracteristicas unicas del terreno, las conexiones con la red de senderos multiusos existente, las ubicaciones desatendidas por los parques y la proximidad general a las residencias. POR QUE SE CONSIDER& El financiamiento propuesto permitiria la adquisicion de entre 50 y 75 acres de terreno para los parques actuales y la creacion de nuevos parques a medida que la Ciudad de Denton se desarrolla y su poblacion crece. La adquisicion de terrenos para parques tambien permitira que mas residentes tengan un parque a 10 minutos a pie de su casa. COMO SE CALCULO EL PRESUPUESTO DE PROPUESTAS Adquisicion de terrenos para parques $5,000,000 Propuesta de Presupuesto $5,000,000 PROPUESTA D Los votantes emitiran un voto A FAVOR o EN CONTRA: La emision de $619,000 de valores publicos para el arte publico y la recaudacion del impuesto que los grava. �oaQUE INCLUYE ESTE PROYECTO: Esta propuesta solicita fondos para la adquisicion, construccion e instalacion de arte publico en la Ciudad de Denton. Unos ejemplos de proyectos anteriores de arte publico financiados con bonos son esculturas en parques publicos, el 911 Memorial Bell Tower en la Estacion Central de Bomberos, y medallones colocados en la 1-35E en la interseccion de North Texas Blvd. POR QUE SE CONSIDERO: La Politica de Arte Publico de la Ciudad de Denton estipula el use de financiamiento de bonos para proyectos de arte publico en la Ciudad. El financiamiento propuesto para el arte publico equivale al 1% de los costos de los proyectos de construccion vertical contenidos en el programa de bonos. COMO SE CALCULO EL FINANCIAMIENTO DE PROPUESTAS Proyectos de artes publico, segun se determine $619,000 Propuesta de Presupuesto $619,000 El programa propuesto de bonos incluye proyectos ubicados an toda la Ciudad de Denton y representan el programa que el Consejo Municipal tiene la intenci6n de llevar a cabo para lograr la intencidn de las propuestas de bonos aprobadas,sin embargo,los proyectos pueden cambiar.En ese caso,e/Consejo podra ordenar que las ganancias se destinen a otros proyectos dentro de los prop6sitos autorizados por los votantes de cada propuesta. 129 CIUDAD DE DENTON 110 DESCRIPC16N FINANCIERA La ciudad de Denton planea escalonar la yenta de bonos durante un periodo de seis anos a medida que se inician los proyectos. La deuda del programa de bonos propuesto esta destinada a ser amortizada en un periodo de 20 anos. Si Bien las condiciones pueden cambiar, es posible que se necesite un aumento en la tasa de impuestos sobre el servicio de la deuda para financier el programa de bonos. En base a las suposiciones del valor del impuesto predial, si se aprueba el programa de bonos de 2019, la tasa de impuestos sobre el servicio de la deuda del Consejo podria, durante el periodo de seis anos, aumentar hasty en 3,5 centavos sobre la tasa del ano fiscal 2018-19. Esto equivale a un aumento adicional de $35 por una propiedad valorada en $100,000. EARLY VOTING DATES VOTACION ANTICIPADA: Monday, Oct. 21 - Friday, Oct. 25 8 a.m. - 5 p.m. Lunes, 21 de octubre, a viernes, 25 de octubre Saturday, Oct. 26 7 a.m. - 7 p.m. Sabado, 26 de octubre Sunday, Oct. 27 11 a.m. - 4 p.m. Domingo, 27 de octubre Monday, Oct. 28 - Friday, Nov. 1 7 a.m. - 7 p.m. Lunes, 28 de octubre, a viernes, 1 de noviembre EARLY VOTING POLLING LOCATIONS UBICACIONES DE VOTACION ANTICIPADA LOCATION ADDRESS CITY ZIP CODE UBICACION DIRECCION CIUDAD CODIGO POSTAL Carrollton Public Library 4220 N. Josey Ln. Carrollton 75010 Flower Mound Community Activity Center 1200 Gerault Rd. Flower Mound 75028 Frisco Fire Station #4 4485 Cotton Gin Rd. Estacion de bomberos Frisco #4 Frisco 75034 Frisco Fire Station #7 330 W. Stonebrook Pkwy. Estacion de bomberos Frisco #7 The Colony Annex Building 6804 Main St. The Colony 75056 Lewisville Municipal Annex 1197 W. Main St. Lewisville 75067 Lake Dallas City Hall 212 Main St. Lake Dallas 75065 Little Elm Recreation Center 303 Main St. Little Elm 75068 Highland Village Municipal Complex 1000 Highland Village Rd. Highland Village 75077 Prosper Fire Station #2 1140 S. Teel Pkwy. Prosper 75078 Estacion de bomberos Prosper #2 Timberglen Recreation Center 3810 Timberglen Rd. Dallas 75287 Denton Civic Center 321 E. McKinney St. University of North Texas - Gateway Center 801 North Texas Blvd. Denton 76201 Texas Woman's University - Student Union 420 Administration Dr. El programa propuesto de bonos incluye proyectos ubicados an toda la Ciudad de Denton y representan el programa que el Consejo Municipal tiene la intenci6n de llevar a cabo para lograr la intenci6n de las propuestas de bonos aprobadas,sin embargo,los proyectos pueden cambiar.En ese caso,e/Consejo podra ordenar que las ganancias se destinen a otros proyectos dentro de los prop6sitos autorizados por los votantes de cada propuesta. 130 11 1 ELECCION DE BONGS 2019 LOCATION ADDRESS CITY ZIP CODE UBICACION DIRECCION CIUDAD CODIGO POSTAL Robson Ranch Clubhouse 9428 Ed Robson Cir. Denton 76207 Denton County Elections Administration 701 Kimberly Dr. Denton 76208 Corinth City Hall 3300 Corinth Pkwy. Corinth 76208 Denton County Southwest Courthouse 6200 Canyon Falls Dr. Flower Mound 76226 Steven E. Copeland Government Center 1400 FM424 Cross Roads 76227 Justin Municipal Complex 415 N. College Ave. Justin 76247 Krum ISD Administration Building 1200 Bobcat Blvd. Krum 76249 Pilot Point Senior Center 310 S. Washington St. Pilot Point 76258 Trophy Club Municipal Utility District 100 Municipal Dr. Trophy Club 76262 No. 1 Bldg. LIMITED EARLY VOTING DATES VOTACION ANTICIPADA LIMITADA Monday, Oct. 21 - Friday, Oct. 25 8 a.m. - 5 p.m. Lunes, 21 de octubre, a viernes, 25 de octubre Saturday, Oct. 26 7 a.m. - 7 p.m. Sabado, 26 de octubre Monday, Oct. 28 - Tuesday, Oct. 29 7 a.m. - 7 p.m. Lunes, 28 de octubre, a martes, 29 de octubre Wednesday, Oct. 30 7 a.m. - 5 p.m. Miercoles, 30 de octubre Thursday, Oct. 31 - Friday, Nov. 1 7 a.m. - 7 p.m Jueves, 31 de octubre, a viernes, 1 de noviembre LIMITED EARLY VOTING POLLING LOCATION UBICACIONES DE VOTACION ANTICIPADA LIMITADA LOCATION ADDRESS CITY ZIP CODE UBICACION DIRECCION CIUDAD CODIGO POSTAL Church of Christ Sanger 400 Locust St. Sanger 76266 Election Day: Dia de la elecci6n: Tuesday, Nov. 5, 2019 7 a.m. - 7 p.m. Martes, 5 de noviembre de 2019 El programa propuesto de bonos incluye proyectos ubicados an toda la Ciudad de Denton y representan el programa qua el Consejo Municipal tiene la intenci6n de llevar a cabo para lograr la intenci6n de las propuestas de bonos aprobadas,sin embargo,los proyectos pueden cambiar.En ese caso,e/Consejo podra ordenar que las ganancias se destinen a otros proyectos dentro de los prop6sitos autorizados por los votantes de cada propuesta. 131 CIUDAD DE DENTON 112 ELECTION DAY POLLING LOCATIONS CENTROS DE voTACION EL DIA DE LAS ELECCIONES DISTRICT PRECINCT LOCATION ADDRESS ROOM CITY ZIP CODE DISTRITO PRECINTO UBICACION DIRECCION SALA CIUDAD CODIGO POSTAL 3 4003 Robson Ranch 9428 Ed Robson Patriot Room Denton 75207 Clubhouse Cir. 4013 1 4014 Univ. of North Texas - 801 North Texas 4039 Gateway Ctr. Blvd. Room 52 Denton 76201 3 4045 4011 1 Martin Luther King Computer 4041 Recreation Ctr. 1300 Wilson St. Room Denton 76205 2 4012 4004 3 4044 Denia Recreation Ctr. 1001 Parvin St. Room B Denton 76205 4015 4 4037 1016 4 1017 Lifeline Church 2800 Auditorium Denton 76205 Pennsylvania Dr. 1046 1 1038 Corinth City Hall 3300 Corinth Council Corinth 76210 2 1039 Pkwy. Workroom 4009 1 Meeting 4010 North Branch Library 3020 N. Locust St. Room Denton 76209 2 4006 4008 2 4040 4005 North Lakes 2001 W. Multipurpose Denton 76209 Recreation Center Windsor Dr. Room A 3 4007 4038 El programa propuesto de bonos incluye proyectos ubicados an toda la Ciudad de Denton y representan el programa qua el Consejo Municipal tiene la intenci6n de llevar a cabo para lograr la intenci6n de las propuestas de bonos aprobadas,sin embargo,los proyectos pueden cambiar.En ese caso,e/Consejo podra ordenar que las ganancias se destinen a otros proyectos dentro de los prop6sitos autorizados por los votantes de cada propuesta. 132 13 I ELECCION DE BONOS 2019 DISTRICT PRECINCT LOCATION ADDRESS ROOM CITY ZIP CODE DISTRITO PRECINTO UBICACION DIRECCION SALA CIUDAD CODIGO POSTAL 1 1014 1015 Program South Branch Library 3228 Teasley Room Denton 76210 4 1018 1019 4 4017 Argyle Town Hall 308 Denton St. Community Argyle 76226 Room Town 4 4016 Bartonville Town Hall 1941 Jeter Rd. E. Council/ Bartonville 76226 Community Room 2 4042 4000 Krum ISD 1200 Bobcat Blvd Boardroom Krum 76249 3 Administration Bldg. A126 4001 3 4002 Ponder Town Hall 102 W. Bailey St. Council Ponder 76259 Chambers FOR ADDITIONAL INFORMATION, VISIT PARA INFORMACION ADICIONAL, VISITE For Election-Specific Information: www.cityofdenton.com/20]9bond - Click on the icon for "Voting Information" Para informacion especifica de las elecciones: www.cityofdenton.com/20]9bond - Haga clic en el icono para "Information de Votacion" www.votedenton.com For Project Information Including Interactive Maps: www.cityofdenton.com/20]9bond - Click on the individual proposition pages Para informacion del proyecto incluyendo mapas interactivos: www.cityofdenton.com/20]9bond - Haga clic en las paginas de propuestas individuales El programa propuesto de bonos incluye proyectos ubicados an toda la Ciudad de Denton y representan el programa qua el Consejo Municipal tiene la intenci6n de llevar a cabo para lograr la intenci6n de las propuestas de bonos aprobadas,sin embargo,los proyectos pueden cambiar.En ese caso,e/Consejo podra ordenar que las ganancias se destinen a otros proyectos dentro de los prop6sitos autorizados por los votantes de cada propuesta. 133 CIUDAD DE DENTON 114 2019 BonD ELECTion C CITY OF • �...... • It.. W Windsor DR (Parkside Dr - Mesquite St) DFNTUN C ti '9si � r �z 1N�UVINDSOR DR I —NORTHRIDGE-ST m 6ERS�N�—o NiEM MAGNOLIA ST Q � pFz tJi w 2 O G' O • MIMOSA DR Q H o � Z o U w HEARTH-DR HEADLEE ST m O W Z �GAKHIL•o coL- DR QD MEADOWRIDGE DR STRATA�DR 0 W G Q AUBURN DR HAGGARD•L•N O Z _ o O a p °�° w Oz BE IHAVEN•s r o w w Y _Z..I Z Q U) = U Q w GREENBRIAR ST Z = z 0 G G ROSS•ST w TUL-ANE•DR J,'./ TUL•ANE DR Legend NORTH Detour Project Extent 0 500 1,000 2,000 Feet DISCLAIMER: The City of Denton has prepared this map for departmental use.This is not an official map of the City of Denton and should not be used for legal,engineering,or surveying purposes,but rather for reference purposes only.This map is the property of the City of Denton, and has been made available to the public based on the Public Information Act.The City of Denton makes every effort to produce aAa§ublish the most current and accurate information possible.No warranties,expressed or implied,are provided for the data herein,its use or its interpretation.Utilization of this map indicates understanding and acceptance of this statement. Date: October 18, 2019 Report No. 2019-180 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Fair Labor Standards Act Requirements and the City's Overtime Policy BACKGROUND: During the Police Overtime Audit, audit staff noticed that the City Policy on overtime is generous compared to the Fair Labor Standards Act (FLSA). The City is incurring higher overtime costs than required due to this policy. The purpose of this staff report is to inform the City Council of the facts and is for information only — audit staff is not making a recommendation. This information was presented to the Audit/Finance Committee on August 20. The Committee recommended no changes and requested that an ISR on the matter be sent to the Council with no further action DISCUSSION: Section 7(a) of the Fair Labor Standards Act(FLSA)prescribes a general overtime rate of pay not less than one and one-half times the employee's regular rate. The employee must receive this overtime pay for all hours worked in any workweek more than the applicable maximum—typically 40 hours. During our audit of Police Overtime, we found that the City's policy is more generous than what is require by federal law. Specifically, the FLSA considers "overtime" as actual time an employee works beyond a normal work period. Paid leave (e.g. vacation, sick, holiday, etc.) and non-restricted on call duty hours do not count as actual time worked under FLSA towards the overtime calculation (see Equitation 1). Equation 1: FLSA Required Overtime Calculation Overtime Hours = (Actually Worked Hours +Restricted On Call Hours) — 40 Note:Restricted on-call hours represent the time for which the employee is not at liberty to move from a location On the other hand, the City of Denton's overtime policy includes holiday and vacation leave (except for vacation in lieu of sick) and most scheduled on call hours as actual time worked when determining the overtime eligibility of an employee as shown in Equation 2. Equation 2: City of Denton Overtime Calculation Overtime Hours = (Actually Worked Hours + Holidays + Vacation + On Call Hours) — 40 136 Date: October 18, 2019 Report No. 2019-180 During the Police Overtime audit, we found that Figure 1: FY18 Overtime by Department savings could be achieved annually citywide if the City's overtime calculation was aligned with the water Other1% FLSA.1 The City expended a total of about $5.6 Services million in overtime expenses during fiscal year 8% Police 2018 on a citywide basis as shown in Figure 1. In Solid summary,the City is incurring additional expenses waste due to the current overtime policy. These 9% additional overtime costs are not required by FLSA and put an extra burden on the City's finances from year to year. CONCLUSION: We have included two benchmarking surveys conducted by our Office and the Human Resources Department below in order to provide local context to this issue. Table 1 and 2 indicate that Denton has a more generous overtime policy than many other cities in Texas. It should be noted that at the City of Denton, including this time in the overtime calculation is considered part of the City's compensation package. A change in this policy may or may not affect retention and recruitment efforts. Also, changing the policy may have an impact on employee morale. In addition, Human Resources has provided a memorandum in response to this information that is attached. Table 1: City Auditor's Office Benchmarking Results (July 2019) City Vacation Holiday Sick On-Call Denton Yes Yes No Yes Arlington Yes Yes No Only restricted on call or worked hours Corpus Christi No Yes No No Frisco No No No Yes Plano No No No Only actual time worked San Antonio No No No Only actual time worked San Marcos Yes Yes No Only actual time worked ' Our Office may be able to estimate Police Department-only savings using data accumulated during the audit. 137 Date: October 18, 2019 Report No. 2019-180 Tale 2: Human Resources Benchmarking Results (July 2018) City Holiday Vacation Sick Addison Yes Yes No Arlington Yes Yes No Bedford Yes No No Carrollton Yes Yes No Cedar Hill No No No Cleburne No No No Flower Mound Yes No No Fort Worth Yes No No Frisco Yes No No Grand Prairie Yes Yes No Irving Yes Yes No Lancaster No No No Lewisville Yes Yes No Plano No No No Richardson Yes Yes No Roanoke Yes No No Royse City Yes No No Trophy Club No Yes No ATTACHMENTS: 1. HR Response 2. City Management Response STAFF CONTACT: Umesh Dalal, City Auditor City Auditor's Office (940) 349-8158 Umesh.Dalalgcityofdenton.com REQUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: City Internal Auditor's Office and Human Resources STAFF TIME TO COMPLETE REPORT: This information was gathered as part of the Police Overtime Audit. 138 CITY Human Resources OF DENTON 601 E. Hickory St., Suite A, Denton, TX 76205 • (940) 349-8340 MEMORANDUM DATE: August 14, 2019 TO: Todd Hileman, City Manager Mario Canizares, Deputy City Manager Sara Hensley, Assistant City Manager Tony Puente, Chief Financial Officer FROM: Carla Romine, Director of Human Resources SUBJECT: Response to City Auditor's Memo on FLSA and the City's Overtime Policy This memorandum is in response to the City Auditor's memorandum, dated August 13, 2019, regarding the City's overtime policy. It is correct that the City's policy is more generous than what is required by the Fair Labor Standards Act(FLSA). The FLSA requires employers to pay covered employees all hours worked in a workweek. Per the Department of Labor guidelines, in general, "hours worked" includes all time an employee must be on duty, or on the employer's premises or at any other prescribed place of work, from the beginning of the first principal activity of the workday to the end of the last principal work activity of the workday. Also included is any additional time the employee is required or allowed (i.e., "suffered or permitted") to work. The FLSA does not require vacation, sick, or holiday pay. Overtime requirements apply to all employees,unless their position meets the criteria to be exempt from overtime under the FLSA, and is required if an employee works more than 40 hours in a workweek. Overtime is paid at 1.5 times an employee's hourly rate. City Policy Section L D. of the City's Overtime policy(106.04), in part, states: Holidays, vacation leave (with the exception of vacation in lieu of sick), and scheduled "on-call" hours subject to provisions of Policy No. 106.06 are considered actual time worked for overtime eligibility. Except in the case of Fire Civil Service employees, all other leaves (i.e., sick leave, administrative leave, etc) are not considered time worked and are not included in computing hours for overtime purposes. OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service 139 It should be noted that, in August of 2018,the City began including military leave in the definition of"time worked" for overtime purposes. Meet and Confer Agreements The current Fire Meet and Confer agreement does not contain language regarding overtime and what is considered "time worked" for overtime purposes. Article 8 of the Police Meet and Confer agreement includes language about overtime as it relates to court time and call back, but there is no language addressing what is considered"time worked" for overtime purposes. Article 8: Court Time/Call Back states: Section 1. Officers while off duty who are called back to duty shall be paid a minimum of two (2) hours or actual time worked, whichever is greater. Section 2. Officers while off duty who are required to perform phone consultations with the District Attorney's Office shall be paid a minimum of one (1) hour or actual time worked, whichever is greater. Section 3. Officers while off duty who are required to give testimony in court about events arising out of their employment shall be paid a minimum of three (3) hours or actual time worked, whichever is greater. Section 4. Any hours meeting established criteria for overtime compensation will be paid at one and a half(1- 1/2 times) the Of regular rate of pay. Both of these agreements are set to expire on September 30, 2019, and thus, management is currently in the process of negotiating new agreements. If the City's definition of"time worked" for overtime purposes is changed, I anticipate that this could become an item for discussion during future meet and confer negotiations. Survey In his memorandum, the City Auditor references a survey I conducted in July of 2018. To clarify, I conducted a survey, but it was not for the purposes of this audit. I conducted the survey as we were reviewing policies and considering potential recommended changes. The survey results show that 13 out of 18 cities (72.22%) who responded to my survey include holiday leave in their overtime calculation; eight of the 18 cities (44.44%) include vacation leave in their overtime calculation. A copy of the survey results is included on page 3. 2 of 4 140 Other than actual hours worked, is any other time included in your City's overtime calculation? City/Town Holiday Vacation Sick Military Bereavement Jury Duty Addison Yes Yes No Yes Yes Yes Arlington Yes Yes No Yes Yes Yes Bedford Yes No No No No Yes Carrollton Yes Yes No Yes No No Cedar Hill No No No No No No Cleburn No No No No No No Flower Mound Yes No No Yes Yes Yes Fort Worth Yes No No No No No Frisco Yes No No No No No Grand Prairie Yes Yes No Yes Yes Yes Irving Yes Yes No Yes No Yes Lancaster No No No No No No Lewisville Yes Yes No No No No Plano No No No No No No Richardson Yes Yes No No Yes No Roanoke Yes No No No No No Royse City Yes No No No No No Trophy Club No Yes No No No No Conclusion Including vacation and holiday leave as "time worked" for overtime purposes is a long-standing policy of the City.A resolution dated March 18, 1986, included vacation and holiday leave as time worked. The specific language of the 1986 resolution stated: Sick leave is not considered actual time worked and is not included in computing hours for overtime purposes. Holidays and vacation leave are considered actual time worked for overtime eligibility. It is important to monitor overtime costs, and for managers to communicate to employees that overtime is not guaranteed. While removing holiday and vacation leave from the definition of "time worked"may save the City some money, it can also cost the City in negative ways including reduced morale, higher turnover, increased difficulty in recruiting, and increased workload for the Payroll staff. Other cities in the DFW metroplex already include all or a portion of the leaves in their overtime calculation. As such, those cities can be more attractive to current or prospective employees. The City is currently experiencing difficulty recruiting field services and technical employees, all of which are considered non-exempt (overtime eligible) positions. Additionally, while overtime is not guaranteed, because the City has a long-standing practice of including holiday and vacation leave in the overtime calculation, employees may see this as "something taken away from them." As of August 13, 2019, the City has 1,093 non-exempt employees who are eligible to receive vacation and holiday leave, and therefore, could be affected by the recommended policy change. 3 of 4 141 Finally, to exclude vacation and holiday from overtime would require a manual process involving numerous staff members across the organization, including manual adjustments by Payroll staff. The Kronos timekeeping system, a functioning and automated system in which the City has invested thousands of dollars, would be inefficient and subject to errors. Additionally, those manual entries would distort vacation balances which simply increases future liabilities when employees depart the organization. All these considerations, along with the survey, are reasons the system is setup the way it is. Kronos, as well as JD Edwards, would require to be re-programmed which would cost the City additional money(amount to be determined). If you have any questions or need additional information, please let me know. 4 of 4 142 CITY Human Resources OF DENTON 601 E. Hickory St., Suite A, Denton, TX 76205 • (940) 349-8340 MEMORANDUM DATE: August 14, 2019 TO: Todd Hileman, City Manager Mario Canizares, Deputy City Manager Sara Hensley, Assistant City Manager Tony Puente, Chief Financial Officer FROM: Carla Romine, Director of Human Resources SUBJECT: Response to City Auditor's Memo on FLSA and the City's Overtime Policy This memorandum is in response to the City Auditor's memorandum, dated August 13, 2019, regarding the City's overtime policy. It is correct that the City's policy is more generous than what is required by the Fair Labor Standards Act(FLSA). The FLSA requires employers to pay covered employees all hours worked in a workweek. Per the Department of Labor guidelines, in general, "hours worked" includes all time an employee must be on duty, or on the employer's premises or at any other prescribed place of work, from the beginning of the first principal activity of the workday to the end of the last principal work activity of the workday. Also included is any additional time the employee is required or allowed (i.e., "suffered or permitted") to work. The FLSA does not require vacation, sick, or holiday pay. Overtime requirements apply to all employees,unless their position meets the criteria to be exempt from overtime under the FLSA, and is required if an employee works more than 40 hours in a workweek. Overtime is paid at 1.5 times an employee's hourly rate. City Policy Section L D. of the City's Overtime policy(106.04), in part, states: Holidays, vacation leave (with the exception of vacation in lieu of sick), and scheduled "on-call" hours subject to provisions of Policy No. 106.06 are considered actual time worked for overtime eligibility. Except in the case of Fire Civil Service employees, all other leaves (i.e., sick leave, administrative leave, etc) are not considered time worked and are not included in computing hours for overtime purposes. OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service 143 It should be noted that, in August of 2018,the City began including military leave in the definition of"time worked" for overtime purposes. Meet and Confer Agreements The current Fire Meet and Confer agreement does not contain language regarding overtime and what is considered "time worked" for overtime purposes. Article 8 of the Police Meet and Confer agreement includes language about overtime as it relates to court time and call back, but there is no language addressing what is considered"time worked" for overtime purposes. Article 8: Court Time/Call Back states: Section 1. Officers while off duty who are called back to duty shall be paid a minimum of two (2) hours or actual time worked, whichever is greater. Section 2. Officers while off duty who are required to perform phone consultations with the District Attorney's Office shall be paid a minimum of one (1) hour or actual time worked, whichever is greater. Section 3. Officers while off duty who are required to give testimony in court about events arising out of their employment shall be paid a minimum of three (3) hours or actual time worked, whichever is greater. Section 4. Any hours meeting established criteria for overtime compensation will be paid at one and a half(1- 1/2 times) the Of regular rate of pay. Both of these agreements are set to expire on September 30, 2019, and thus, management is currently in the process of negotiating new agreements. If the City's definition of"time worked" for overtime purposes is changed, I anticipate that this could become an item for discussion during future meet and confer negotiations. Survey In his memorandum, the City Auditor references a survey I conducted in July of 2018. To clarify, I conducted a survey, but it was not for the purposes of this audit. I conducted the survey as we were reviewing policies and considering potential recommended changes. The survey results show that 13 out of 18 cities (72.22%) who responded to my survey include holiday leave in their overtime calculation; eight of the 18 cities (44.44%) include vacation leave in their overtime calculation. A copy of the survey results is included on page 3. 2 of 4 144 Other than actual hours worked, is any other time included in your City's overtime calculation? City/Town Holiday Vacation Sick Military Bereavement Jury Duty Addison Yes Yes No Yes Yes Yes Arlington Yes Yes No Yes Yes Yes Bedford Yes No No No No Yes Carrollton Yes Yes No Yes No No Cedar Hill No No No No No No Cleburn No No No No No No Flower Mound Yes No No Yes Yes Yes Fort Worth Yes No No No No No Frisco Yes No No No No No Grand Prairie Yes Yes No Yes Yes Yes Irving Yes Yes No Yes No Yes Lancaster No No No No No No Lewisville Yes Yes No No No No Plano No No No No No No Richardson Yes Yes No No Yes No Roanoke Yes No No No No No Royse City Yes No No No No No Trophy Club No Yes No No No No Conclusion Including vacation and holiday leave as "time worked" for overtime purposes is a long-standing policy of the City.A resolution dated March 18, 1986, included vacation and holiday leave as time worked. The specific language of the 1986 resolution stated: Sick leave is not considered actual time worked and is not included in computing hours for overtime purposes. Holidays and vacation leave are considered actual time worked for overtime eligibility. It is important to monitor overtime costs, and for managers to communicate to employees that overtime is not guaranteed. While removing holiday and vacation leave from the definition of "time worked"may save the City some money, it can also cost the City in negative ways including reduced morale, higher turnover, increased difficulty in recruiting, and increased workload for the Payroll staff. Other cities in the DFW metroplex already include all or a portion of the leaves in their overtime calculation. As such, those cities can be more attractive to current or prospective employees. The City is currently experiencing difficulty recruiting field services and technical employees, all of which are considered non-exempt (overtime eligible) positions. Additionally, while overtime is not guaranteed, because the City has a long-standing practice of including holiday and vacation leave in the overtime calculation, employees may see this as "something taken away from them." As of August 13, 2019, the City has 1,093 non-exempt employees who are eligible to receive vacation and holiday leave, and therefore, could be affected by the recommended policy change. 3 of 4 145 Finally, to exclude vacation and holiday from overtime would require a manual process involving numerous staff members across the organization, including manual adjustments by Payroll staff. The Kronos timekeeping system, a functioning and automated system in which the City has invested thousands of dollars, would be inefficient and subject to errors. Additionally, those manual entries would distort vacation balances which simply increases future liabilities when employees depart the organization. All these considerations, along with the survey, are reasons the system is setup the way it is. Kronos, as well as JD Edwards, would require to be re-programmed which would cost the City additional money(amount to be determined). If you have any questions or need additional information, please let me know. 4 of 4 146 Date: October 18, 2019 Report No. 2019-181 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Update to the Comprehensive Plan BACKGROUND: This is a follow up report to a summary included in the September 20, 2019 Friday Report regarding the Comprehensive Plan update. City Council approved a supplemental in the Fiscal Year 2019-20 budget to update the comprehensive plan. Staff has prepared a Request for Qualifications(RFQ) Scope of Work for a consultant to assist staff in the update. Rather than hold a work session to discuss the Scope of Work, staff has prepared this informal staff report to provided City Council an opportunity to review and provide any feedback to staff. The proposed Scope of Work is attached for your review and feedback. DISCUSSION: The comprehensive plan sets goals,policies,and actions to manage growth,promote reinvestment, and improve the quality of life for Denton residents. The current comprehensive plan,Denton Plan 2030, was adopted in January 2015. Best practice is to update a comprehensive plan (which includes the Future Land Use Map) at least every 5 to 7 years to avoid becoming outdated and to accommodate changes in development or unforeseen circumstances. The update to our comprehensive plan will reflect current development conditions, ensure consistency with the Mobility Plan update, and incorporate unforeseen developments and circumstances that were not contemplated in the current comprehensive plan. The ongoing Mobility Plan update, as well as the Parks and Trails Master Plan update, will be used to inform the comprehensive plan update. Additionally,the update will incorporate significant changes such as the new Denton High School near Bonnie Brae and Loop 288, the widening of Mayhill Road and Bonnie Brae Street, and other physical, economic, and social changes. The comprehensive plan update will also provide an opportunity to update existing data and prepare an assessment of the implementation strategies, documenting the city's progress toward implementation. The assessment will have a summary of key accomplishments, impediments encountered, and recommendations to further implement the comprehensive plan in terms of priorities, timing, and assigned responsibilities. The key components of the Scope of Work include: • Completing updates to prior assumptions regarding population growth, land area, recent development,public infrastructure, and mobility. • Evaluate major local issues and the long-term strategies to address these issues. • Review prior policies and actions in the Denton Plan 2030 to evaluate the status and provide recommendations for their efficacy. 147 Date: October 18, 2019 Report No. 2019-181 • Incorporate necessary changes as a result of recent efforts including the Downtown Implementation Plan, Downtown Master Plan, Historic Preservation Plan, Mobility Plan update, and the Parks and Trails Master Plan update. CONCLUSION: Staff is requesting that City Council review the proposed Scope of Work and provide any questions or suggested changes. Working with the Purchasing Department, staff is scheduled to publish the RFQ next week Thursday, October 24. The objective is to identify a consultant and bring forward a contract for Council consideration in the December/January timeframe with an estimated completion date of October 2020. STAFF CONTACT: Ron Menguita, AICP Principal Planner ron.menguita@cityofdenton.com (940) 349-8328 REQUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: Development Services and Purchasing Department STAFF TIME TO COMPLETE REPORT: 16 hours ATTACHMENT(S): Proposed Scope of Work 148 UPDATE TO THE COMPREHENSIVE PLAN SCOPE OF WORK BACKGROUND: The City of Denton is seeking proposals from qualified Planning Consultants to conduct necessary research for the development of appropriate documentation for a COMPREHENSIVE PLAN EVALUATION REPORT AND UPDATE TO THE COMPREHENSIVE PLAN to be accepted and adopted by the City. The purpose of Comprehensive Planning is to monitor and evaluate community characteristics related to development, provisions of services, environmental protection, and other governmental activities. The Comprehensive Plan sets goals, policies, and actions to manage growth, promote reinvestment, and improve the quality of life for Denton residents. Planning is a continuous and ongoing process. The City of Denton periodically reviews their Comprehensive Plan to ensure that it appropriately reflects current and anticipated conditions, embodies a community vision, targets major issues that the City must address in both the short- and long-term, complies with state statutes and rules, and is consistent with state and regional policy plans. The current comprehensive plan, Denton Plan 2030, was adopted in January 2015. Best practice is to update a comprehensive plan (which includes the Future Land Use Map) at least every 5 to 7 years to avoid becoming outdated and to accommodate changes or unforeseen circumstances. SERVICES TO BE PROVIDED: The successful consultant shall be responsible for creating a complete Comprehensive Plan Evaluation Report and update to the Comprehensive Plan by conducting, at a minimum, the following work tasks: Task 1 The update will reflect current development conditions, ensure consistency with recent and ongoing updates, and incorporate unforeseen developments and circumstances that were not contemplated in the current comprehensive plan. Include a citywide assessment that addresses changes in local conditions, including in the following areas: • Population growth • Changes in land area • Vacant and developable land • Location of development in relation to that anticipated in the Plan • Demands of growth on public infrastructure • Utility Service Areas • Joint Planning Areas Interlocal Agreements • Residential Subdivision Designs and Policies 149 • Updates to the City's Transportation Mobility Plan • Updates to the City's Parks and Recreation Master Plan • Recent update to the City Development Code Task 2 Evaluation of major local issues, identified through a public participation process involving residents, interested parties, adjacent local governments, state and regional agencies, City Council, City Commissions, Committees, Boards and staff. The update should include a public outreach plan to give our citizen every opportunity to provide input and feedback during the update process. Each identified issue should be addressed separately and shall include analysis and recommendations to address the issue. Task 3 Assessment of successes and shortcomings of key policies and actions in each of the Comprehensive Plan Elements and how they relate to the issues identified in Task 2. Each assessment should include a statement as to whether the objective or policy has been implemented, its effectiveness, and whether it should be kept unchanged, revised, or should be removed from the Plan. The assessment should include a summary of key accomplishments, impediments encountered, and recommendations to further implement the Comprehensive Plan in terms of priorities, timing, and assigned responsibilities. Note:This task should not be a comprehensive assessment of all goals, policies and actions in the Plan, only those having a direct impact on one or more of the identified major local issues. However, all Elements of the Comprehensive Plan should be assessed. Task 4 Special Topics: The City of Denton completed a Downtown Implementation Plan (DTIP) in 2010 to help implement the Downtown Master Plan. The Master Plan provides a framework to guide growth in the Downtown area. Since the DTIP was completed, much progress has been made and new challenges and opportunities have emerged. As part of the Comprehensive Plan Evaluation Report, a Downtown Master Plan update should be undertaken to document progress achieved by the City. Expectations To complete the work tasks, at a minimum, the following efforts should be included: • Confirm progress, update context and re-assess the City's Community Vision Statement • Engage and conduct stakeholders and community meetings • Provide community outreach to gather data and perspectives • Assess future opportunities and implementation strategies 150 Recommendations should include, at a minimum: • Changes in timeframes, data and analysis, definitions, format and style to be applied on a universal basis throughout the Plan • Changes to the goals, policies and actions • Summary of recommended supplemental plans or studies to address the major local issues and future growth Other Requirements The successful consultant will: • Be responsible for the professional quality and technical accuracy of all documents and data used or produced and correct or revise any errors or deficiencies as appropriate • Coordinate with staff through regular communication for the duration of the project • Revise the draft Comprehensive Plan Evaluation Report and Comprehensive Plan update with input from staff • Attend applicable Planning and Zoning Commission workshops, present the Evaluation Report and Comprehensive Plan update to the Planning and Zoning Commission and City Council, and prepare any revisions to the draft that may result from these meetings • Attend adoption public hearing(s) as may be held by the City • Provide a final deliverable in both reproducible electronic copy and paper copies BUDGET: The City Council has identified the update to the Comprehensive Plan as a priority and has allocated a maximum budget of$95,000.00 for the update. SCHEDULE: The update to the Comprehensive Plan should take no longer than nine (9) months. 151 Date: October 18, 2019 Report No. 2019-182 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: On October 5, 2019, Council Member Armintor requested a work session to discuss adopting an ordinance exactly like the Dallas Veterans' Housing Discrimination ordinance. BACKGROUND: In response to the request, City Manager's Office staff contacted Dallas and received a copy of the City of Dallas's Fair Housing Ordinance Chapter 20A. The information collected was reviewed by City staff in Legal, Public Affairs, and Community Development. In November 2014, the City of Dallas entered into a Voluntary Compliance Agreement with HUD, in which the City agreed that staff would introduce an ordinance to council that would prohibit "source of income" discrimination, specifically regarding Housing Choice Vouchers. In December 2014, the City of Austin adopted such an ordinance. In 2015,the Legislature adopted the new LGC 250.007,which prohibits adoption of an ordinance that would prohibit such discrimination. 250.007(b) carves out a specific provision for ordinances that would protect veterans from source of income discrimination, and(c) specifically allows creation of voluntary programs to discourage source of income discrimination. Subsequently,Dallas adopted the following provision to its Fair Housing Ordinance Chapter 20A: 20A-3 (21) SOURCE OF INCOME means lawful, regular, and verifiable income from whatever source derived (including housing vouchers and other subsidies provided by government or non-governmental entities, child support, or spousal maintenance), except as prohibited by Texas Local Government Code, Section 250.007, as amended. For purposes of housing accommodations that benefit from a subsidy approved by the city council on or after the effective date of this ordinance, source of income includes housing choice vouchers and other federal, state, and local housing subsidies. ...and amended the following section: 20A-4 (a) A person commits an offense if he, because of race, color, sex, religion, handicap,familial status, national origin, or source of income: (1) refuses to negotiate with a person for the sale or rental of a housing accommodation or otherwise denies or makes unavailable a housing accommodation to a person; (2) refuses to sell or rent, or otherwise makes unavailable, a housing accommodation to another person after the other person makes an offer to buy or rent the accommodation; or (3) discriminates against a person in the terms, conditions, or privileges of, or in providing a service or facility in connection with, the sale or rental of a housing accommodation. 152 Date: October 18, 2019 Report No. 2019-182 Note that while the new definition in 20A-3 (21) SOURCE OF INCOME initially seems quite broad, the ordinance limits the application to anything that is prohibited by LGC 250.007, which is essentially everything except for the veteran carve-out. It appears that Dallas was attempting to address its obligation to HUD in the new language. DISCUSSION: The HUD-Veterans Affairs Supportive Housing (HUD-VASH) program combines Housing Choice Voucher (HCV) rental assistance through the Denton Housing Authority (DHA) for homeless Veterans with case management and clinical services provided by the Department of Veterans Affairs (VA). Every year since 2008, HUD and VA have awarded HUD-VASH vouchers based on geographic need and the local public housing agency (DHA) administrative performance. The allocation process for HUD-VASH vouchers is a collaborative approach that relies on three sets of data: HUD's point-in-time data submitted by Continuums of Care (CoCs), VA medical centers (VAMCs) data on the number of contacts with homeless Veterans, and performance data from PHAs and VAMCs. Since 2017 there have been twenty (20) HUD-VASH vouchers that were awarded to DHA and all veterans provided these vouchers have been housed. The community does currently have housing assistance programs that seek to overcome income barriers. Doors for Denton County and the Barriers Fund incentivize landlords to voluntarily open doors to housing units and lower barriers to housing. Since January 2019, the Housing Navigator has successfully recruited 53 Units from 33 landlords to accept as tenants, homeless households being assisted in local agency programs including veterans with VASH. If the City of Denton wishes to prohibit source of income discrimination for veterans through ordinance like Dallas, different language could be used to accomplish the same effect. Veterans are not currently a protected class in federal law therefore, options would also need to be discussed related to how compliance and enforcement would be handled by the City. STAFF CONTACT: Danielle Shaw Community Development Manager 940-349-7237 Danielle.Shaw(a,cityofdenton.com REQUESTOR: Council Member Armintor PARTICIPATING DEPARTMENTS: Legal, City Manager's Office, Public Affairs, and Community Development STAFF TIME TO COMPLETE REPORT: 2 Hours 153 Council Member Requestor Date Summary of Request Time Sensitivity Preferred format for response Comments Council Member Armintor 09/25/19 How do other cities in the area conduct citizen police review Informal Staff Report Estimated to take over 2 staff hours boards? Council Member Armintor 09/26/19 Work Session to develop a comprehensive antidiscrimination Work Session ordinance. Council Member Armintor 10/05/19 A work session on having an ordinance exactly like the Dallas Before Veterans Day Work Session Cannot locate the referenced policy, Veterans'Housing Discrimination ordinance.Please add this to my Asked CM Armintor for a queue.Is it possible to bump it up to the top of the work session clarification on 10/14/19 request queue so I can do my little 1-minute presentation on it before Veterans Day(Nov 11).So that would be on or before Nov 5. Council Member Armintor 09/29/19 Request a future work session on gas well safety and passible gas Work Session well ordinance inclusions Council Member Armintor 10/16/19 Can the Council discuss possible programs for the NTCOG Solid November 2019(grant application Informal Staff Report Waste Implementation Grant Program due Jan 6 Council Member Briggs 09/24/19 Can historic preservation be moved out of planning and under Informal Staff Report Staff is developing an ISR economic dev.What would be the benefits and challenges? Council Member Briggs 09/26/19 Discuss the solid waste changes and see if there is flexibility as Soon Work Session Council consensus given to well as rate schedule an upcoming work session Council Member Briggs 10/13/19 Discuss the principals and methods of the Integrated Pest Work Session Council Member Briggs will present Management system. this request at the 10/22 City Council work session Council Member Briggs 10/14/19 Discuss the conversion of Quaker town,City Hall creek from Not time sensitive Work Session concrete section back to natural Council Member Briggs 10/16/19 Have we thought about Becoming a certified entrepreneurial None Informal Staff Report community.http://creativecec.com/.Can we? Council Member Davis 05/14/19 Staff report on City funds provided to outside entities including Informal Staff Report Staff is collecting data and finalizing partnerships where real estate is provided(cash or in-kind),or report funding for salaries is provided and the requirements placed on those entities. Council Member Davis 09/17/19 Follow up on development services fees conversation with DACA. Following Meeting w/DCDA Reps Informal Staff Report Information will be included in a Ideally,addressing the specific concerns raised in Lee Allison's future Friday Report email to Council on 9/17. Council Member Davis 09/17/19 Cemetery Fees Comparison/Study.I'd like to know the basis of our When available Informal Staff Report Information will be included in a current cemetery fees,and comparisons with other similar future Friday Report municipal cemeteries.I'm particularly interest in time-sensitive fees i.e.,24-hour fee and the policy decisions behind them. Council Member Davis 09/17/19 Community Public Art Grants and Community Tree Grants.Our When available. Work Session Consensus from Council reached to community improvement grant program probably already allow for proceed with a future work session a neighborhood or community group to request matching funds for to discuss installing public art or planting a tree in public space.However,I'd like to talk about separating these two kinds of project into their own matching grant programs,tapping the Tree Fund and public art funds,and advertising the new programs to community groups. Council Member Davis 10/04/19 Oak Street Crosswalks/Pedestrian Safety-This could be a simple N/A Friday Report Information was included in the ISR,but might turn into a policy discussion.There are currently no October 18 Friday Report. protected pedestrian crossing options on Oak Street between Carroll Blvd.and Fry St.And,from Fry St.to Ave.C/Jagoe.A large number of students and other residents cross Oak on foot, traveling between apartments and campus,or parking and businesses,or some combination.I'd like to know about our options for the Oak/Welch intersection,the Oak/Fulton intersection, and mid-block. Council Member Davis 10/04/19 What are our options for signals at the intersection of McKinney NA Friday Report Information was included in the and Janine?I have heard from a number of residents who live or October 18 Friday Report. work near that intersection,and have had accidents or near misses.I'm worried about increased traffic(and difficulty turning) when the new retail on the NE corner opens.Because I work in the Courts Bldg and people know I'm on council,I hear about the roblems with this intersection almost daily. Council Member Davis 10/04/19 Anti-Discrimination Ordinance.I'd like to discuss an anti- October/Dependent on MEI Work Session Council Member Davis will present discrimination ordinance at a work session to coincide with release this request at the 10/22 City of the 2019 MEI. Council work session 154 Council Member Davis 10/04/19 This is a question,but it might turn into a policy discussion.It also NA Friday Report Information was included in the touch on the Mobility Plan Update.Do we have a plan for traffic October 18 Friday Report. calming and/or sidewalks on Linden and Panhandle once they connect through to Rayzor Ranch.I hear from a lot of neighbors who worry about the increased traffic. Council Member Meltzer 08/01/15 Review the use of the Historic Tax Abatement Incentives to Informal Staff Report Staff is collecting data and finalizing encourage redevelopment in the area. report;pending other departmental priorities Council Member Meltzer 09/11/19 Monument to Women's Interracial Fellowship:The Women's Future 1 minute pitch Work Session Council Consensus to develop ISR Interracial Fellowship is Denton's unique contribution to the history on the subject before taking of civil rights.For those who don't know,this was a group of equal additional action numbers of black and white Denton women who met in the mid- 1960s initially so their children would be prepared for the integration of the schools.They wound up successfully breaking the color barrier in local employment,in street paving,and at lunch counters through their courage,advocacy,and moral example.It's a positive story that tells about the aspirations of Denton.And it recognizes our heroic women,so rarely represented in public monuments.Fortunately many are still with us.I propose we direct the Public Art Committee to consider a suitable location for a sculpture honoring their role in Denton history. Council Member Meltzer 10/05/19 How many new households move to Denton each month?How is Email Information will be included in a this data collected? future Friday Report 155 October 2019 1 2 3 4 5 No Council Meeting 2:30pm Agenda Committee 4:OOpm Public Art Committee loam Council Airport 5:30pmP&Z Work Session 6:30pm P&Z Regular Session 6 7 8 9 10 11 12 11:30 am Council 9:00 am Mob ilitN 11:OOamEDP 11:00amDCRC Luncheon Committee 1:30pm Committee on the 12:00 pm 2nd Tuesday 2:30pmAgenda Cormniace Environment Session 5:3 0 p in Tra ffic Sa fe ty Commission 13 14 15 16 17 18 19 9:00a m Pub lic Utilities 2:00 pin CC Work Session 4:OOpm HaBSCo Nbeting Bo a rd 6:30 pin CC Regular (CANCELLED) Se ssion 4:30pmP&Z Work Session 5:30pm BIC 6:30pmP&Z Regular Session 6:00pmCommittee on Persons With Disabilities 20 21 22 23 24 25 26 Warn Council Airport 2:30pm Agenda Committee 1:00 pm 4th Tuesday Session 5:30 Board ofEthics 27 28 29 30 31 6:OOpm Pub he Utilities No Council Meeting Bo a rd 4:00p m ZBA 156 November 2019 1 2 3 4 5 6 7 8 9 11:30 am Council 2:00 pm CC Work Session 5:00pm P&Z Work Session 4:00pm Public Art Commiltee Luncheon 6:30 pm CC Regular 6:30pm P&Z Regular Session 1:30pm Committee on the Sc ssion Environment 5:3 0 p m Tra ffic Sa fe ty Commission 10 11 12 13 14 15 16 9:00a m Public Utilities 9:00 am Mob ilitv 11:00amEDP Board Committee 11:00amDCRC 2:00 pm 2nd Tuesday 5:30pm BIC Session 17 18 19 20 21 22 23 4:00p m ZBA 2:00 p m CC Work Session 5:00pmP&Z Work Session 4:00pm HaBSCo Nketing 6:30 pm CC Regular 6:30pm P&Z Regular Session Se ssion 5:00pmCommittee on Persons with Disabilities 24 25 26 27 28 29 30 No Council Meeting 11:00amTlF Board(TIRZ#1) 157 December 2019 1 2 3 4 5 6 7 11:30 am Council 2:00 pm CC Work Session 4:00pm Public Art Committee Luncheon 6:30 pm CC Regular 1:30pm Committee on the Se ssion Environment 5:3 0 p m Traffic Sa fe ty Commission 8 9 10 11 12 13 14 9:00a m Public Utilities 9:00 am Mob ility 11:00amEDP Bo a rd Committee 5:00pm PH Work Session 11:00 am DCRC 2:00 pm 2nd Tuesday 6:30pm P&Z Regular Session 5:30pm HLC Session 15 16 17 18 19 20 21 4:00p m ZBA 2:00 pm CC Work Session 4:00pm HaBSCo Meting 6:30pm CC Regular 5:00pmCommitteeon Se ssion Persons With Disabilities 22 23 24 25 26 27 28 o Council Meeting 29 30 31 o Council Meeting 158 FUTURE WORK SESSION ITEMS MATRIX As of October 16,2019 Meeting Date Currently Slated Work Session Items Police Overtime Audit City Ethics Policy Ethics Board Rules of City Council Appointee Review(City Auditor and Review of Council Plan Amendments Procedure Municipal Judge)-Closed Session Requests 22-Oct 19-2038 19-1952 19-2239 19-2498 19-2088 Mayhill Bridge Mews Street 4-Nov Lunch 19-2240 Non-Profit Development Recreation Cost of Cole Hunter Review of Council Fee Grant Program Horse-Drawn Carriages Service Study Employee Ethics Policy Comprehensive Waste Ranch Requests S-Nov 19-2242 19-2370 19-1721 19-018 Management Strategy 19-2259 19-2209 City Criteria Manuals DCA19-0008a Accessory Dwelling Units, Sagebrook Annexation Walls,Fences,and Cole Hunter-Master Review of Council Development Review Employee Ethics Policy Development Screening Planned Community and Mobility Plan Update Requests 12-Nov Process Improvements 19-018 19-2369 DCA19-0011 Gas Wells 19-2485 19-2210 Economic Development City Initated Zoning Review of Council Operating Agreements/ Changes Chamber Contract Construction Code Requests 19-Nov Green Building Incentives Fiscal Impacts Roadway Impact Fees 19-2274 19-1946 Review 19-2211 2-Dec Lunch Tentative-Joint w/Denton ISD Pilot Program- Review of Council Doorbell Monitoring Pedestrian-Only Interval Vision Zero Requests 3-Dec Technology (DT Square) 19-2445 19-2256 Denton County Behavioral Health Review of Council Leadership Team DIVE Budget Update Fire Standards of Requests 30-Dec 19-2338 19-2470 Coverage 19-2257 Review of Council Requests 17-Dec 19-2258 Review of Council Pay-As-You-Go Program Right of Way Ordinance Purchasing Manual Sustainability Plan Requests Overview Outdoor Noise Follow-up Update DIVE GreenSense Update (Jan 07) Work Sessions Gas Well Update Review of Council Planned- Affordable Housing/ Group Home Code (pulled from 10/8/19 Utilities Management Requests Date TBD Housing Assistance Amendment WS) Study Public Art (Jan 14) Review of Council Requests Canopy Trails High Voltage Lines Gas Well Update Gas Well-Closed Session (Jan 28) Work Session Requests Determined Community Public Art by Council- Incentives for City and Community Tree TIF Grants for Date TBD Employee Residency Grants Accessibility 159 -- Street Closures Report Week of October 21-27,2019 IMPROVING JOF ITY' DENTON The Street Closures Report is updated weekly and reflects most City planned construction projects that impact traffic for a minimum of 5 days.Construction projects not listed on this report may not meet this criteria,or are not a City of Denton DENTCN managed improvement or construction project. Date of Date of Other Department Updated Information/ Street/Intersection From To Construction Completion Brief Description of Construction Department Letters Communication Contact: Notes CURRENT PROJECTS Website& Mayhill Project Bridge Nextdoor Part of Mayhill Rd. Blagg Rd. Mayhill Geesling 3/18/19 10/31/19 (Temporary Street Closure) Engineering Notification (940)208-4318 Widening Capital Project Part of North South Water Water Main Replacement Website, Main Ph.II Capital Project North South Water Main Ph.II Nextdoor (Bonnie Brae from Bonnie Brae St. Highland Park Willowwood 5/13/19 11/14/19 (Temporary Street Closure) Engineering Notification (940)349-8910 Roselawn to 135E); Part of North South Water Water Main Replacement Main Ph.II Capital Project North South Water Main Ph.11 (Bonnie Brae from Bonnie Brae St. Roselawn Corbin 10/21/19 11/1/19 (Temporary Street Closure) Engineering (940)349-8910 Roselawn to 135E); Roundabout Website, Part of Bonnie Brae Ph.IV Bonnie Brae Ph.IV Nextdoor Capital Project(135E to Bonnie Brae St. Intersection of Scripture 6/13/19 1/12/20 (Intermittent Closures) Engineering 5/25/19 Notification (940)349-8910 Scripture) Website, Storm Drain Demolition(Temporary Nextdoor Brinker Rd. Loop 288 Quail Creek 7/8/19 10/29/19 Lane Closure) Drainage Notification (940)391-6299 Concrete Panel&Sidewalk Repair Canoe Ridge Ln. Silent Star Sweet Cloud 9/30/19 11/1/19 (Temporary Lane Closures) Streets (940)-387-1414 Concrete Panel&Sidewalk Repair Clydesdale Dr. Wheeler Ridge Spanish 10/7/19 11/22/19 (Temporary Lane Closures) Streets (940)-387-1414 Light Installations(Temporary Lane Part of Downtown TIF Elm St. Oak Parkway 9/23/19 11/22/19 Closures) Engineering (940)349-8910 Sidewalk&Lighting CIP Concrete Replacement/Mill and Overlay Completion delayed from Forrestridge Dr. Hobson Timbergreen 8/19/19 11/19/19 (Temporary Lane Closure) Streets (940)349-7160 11/01/2019. 160 Date of Date of Other Department Updated Information/ Street/Intersection From To Construction Completion Brief Description of Construction Department Letters Communication Contact: Notes Street Widening 0.26 mi south (Temporary Lane Closures during non- Public Meeting Ft.Worth Dr.(US 377) IH 35E of FM 1830 12/3/18 12/12/20 peak traffic) TxDOT 9/25/18 10/8 (940)387-1414 Infrastructure Safety Upgrades Ft.Worth Dr.(US 377) IH 35E Mission St 10/17/19 10/23/19 (temporary closures) TxDOT (940)387-1414 Street Repairs Greenwood Sherman Cherrywood 10/21/19 11/4/19 (Road Closure) Streets Street repairs to follow on Hickory from Welch to Hickory St. Fry Welch 8/16/19 12/19/19 Street Reconstruction(Street Closure) Streets (940)349-7160 Carroll Part of Magnolia Drainage Capital Project(Hinkle Street and Drainage Improvements from University to Magnolia Drainage Ph.II Windsor and Windsor Hinkle Dr. US 380 Headlee 5/23/19 10/25/19 (Temporary Lane Closures) Engineering 11/13/18 (940)349-8910 from Hinkle to Elm) Part of Magnolia Drainage Capital Project(Hinkle Street and Drainage Improvements from University to Magnolia Drainage Ph.II Windsor and Windsor Hinkle Rd. Headlee Windosr 7/3/19 11/12/19 (Street Closure) Engineering 6/26/19 from Hinkle to Elm) Drainage Improvements Pec 4 Ph.I& Locust St. E.Prairie Maple 8/12/19 11/18/19 11(Temporary Lane Closures) Engineering (940)349-8910 Drainage Improvements Pec 4 Ph.I& Locust St. Eagle Hickory 8/12/19 12/30/19 11(Temporary Lane Closures) Engineering (940)349-8910 Light Installations(Temporary Lane Part of Downtown TIF Locust St. Oak McKinney 9/23/19 11/22/19 Closures) Engineering (940)349-8910 Sidewalk&Lighting CIP Jagoe St. Scripture W Oak 10/3/19 10/31/19 Signal Reinstallations(Street Closure) Traffic (940)349 7486 Street Widening Part of Mayhill Rd. Mayhill Rd. US 380 Edwards 9/1/17 2/1/20 (Temporary Lane Closures) Engineering 1/3/18,1/24/18 Door Hangers (940)208-4318 Widening Capital Project Storm Drain Installation and Street Widening Part of McKinney Rd. E.McKinney St. Grissom S.Fork 3/11/19 12/1/19 (Temporary,Intermittent Closures) Engineering 3/7/19 (940)349-8910 Widening Capital Project Water Main,Services,and Fire Hydrant Replacements (Temporary Lane Closure,Reopen at 6 Part of Mistywood Water Mistywood Ln. Woodhaven Jamestown 10/7/19 2/6/20 pm daily) Water 12/17/18 940-349-7181 Project Signal Construction(Intermittent Lane Oak St.at Fry St.Signal Intersection of Fry 9/16/19 12/14/19 Closures) Traffic (940)349 7486 161 Date of Date of Other Department Updated Information/ Street/Intersection From To Construction Completion Brief Description of Construction Department Letters Communication Contact: Notes Signal Construction(Intermittent Lane Oak at Jagoe St.Signal Intersection of Jagoe 9/9/19 12/7/19 Closures) Traffic (940)349 7486 Wastewater Main Replacement Completion date delayed Orr Elm Locust 9/4/19 10/28/19 (Street Closure) Wastewater (940)349-7128 from 10/O1/2019 Concrete Sidewalk Repair(Temporary Lane Closure;Will reopen at 5 pm Poinsettia Blvd. Manten Harvest 10/7/19 12/20/19 daily) Streets (940)-387-1414 Street reconstruction(Street Closure; Panhandle Bolivar Carroll 9/30/19 10/14/19 Will reopen at 7 pm daily.) Streets (940)-387-1414 Drainage Improvements Part of Pec 4 Ph.I&II Pec 4 Ph.I&II Capital Project;Closures (Termporary,Intermittent Street from Wainwright to Bell to Prairie St. Locust Pierce 9/23/19 11/30/19 Closure) Engineering (940)349-8910 follow Base Repairs Jim Crystal i35 Western Blvd 10/22/19 10/29/19 (Temporary Lane Closure) Streets (940)349-7160 Water Main,Services,and Fire Hydrant Replacements (Temporary Lane Closure,Reopen at 6 Part of Mistywood Water Rockwood Ln. Royal Mistywood 10/7/19 2/6/20 pm daily) Water 940-349-7181 Project Water Main and Service Replacements, Quail Ridge Cooper Branch La Paloma 10/14/19 11/25/19 (Temporary Lane Closure) Water 940-349-7181 Water Main,Services,and Fire Hydrant Replacements (Temporary Lane Closure,Reopen at 6 Part of Mistywood Water Royal Ln. Mistywood Rockwood 10/7/19 2/6/20 pm daily) Water 940-349-7181 Project Sagewood St. Meadow Peartree 10/1/19 1/31/20 Streets Reconstruction Streets (940)349-7160 Sheraton Rd. Hercules north 10/1/19 12/18/19 Streets Reconstruction Streets (940)349-7160 Concrete Panel&Sidewalk Repair Spring Creek Creek Bend Winter Creek 9/9/19 10/25/19 (Temporary Lane Closures) Streets (940)349-7160 Concrete Panel&Sidewalk Repair Spring Creek Winter Creek Bent Creek 10/25/19 12/13/19 (Temporary Lane Closures) Streets (940)349-7160 Wastewater Main Install (Temporary Lane Closure;Will reopen Construction date delayed Smith St. Johnson Dallas 10/29/19 11/28/19 at 6 pm daily) Wastewater (940)349-7128 from 09/30/2019. Concrete Panel&Sidewalk Repair Tahoe Ln. Ottawa Saranac 9/30/19 11/1/19 (Temporary Lane Closures) Streets (940)349-7160 162 Date of Date of Other Department Updated Information/ Street/Intersection From To Construction Completion Brief Description of Construction Department Letters Communication Contact: Notes 300'W of W Windsor Mesquite Hinkle 10/24/19 11/25/19 Street and Drainage Improvements Streets (940)349-7104 Concrete Panel&Sidewalk Repair (Temporary Lane Closure;Will reopen Wintercreek Dr. Kappwood Greenbend 10/7/19 12/20/19 at 5 pm daily) Streets (940)349-7160 Atmos Utility Relocation Part of PEC4 Drainage Walnut St. Elm Austin 9/30/19 10/25/19 (Street Closure) Engineering (940)349-8910 Capital Project COMPLETED PROJECTS Concrete Sidewalk Repair (Temporary Lane Closure;Street will Balboa Ct. Lido Way Cul de sac 8/12/19 9/13/19 Reopen after 5 pm) Streets (940)349-7160 North of Street Widening Part of Bonnie Brae Ph. Bonnie Brae St. Roselawn Vintage 7/1/17 10/1/19 (No Street Closures) Engineering 6/14/18 (940)349-8910 Capital Project Concrete Sidewalk Repair (Temporary Lane Closure;Street will Cruise St. Fiste Comer 8/14/19 9/13/19 reopen after 5 pm) Streets (940)349-7160 Website, Wastewater Main Replacement Nextdoor Completion date delayed Kerley St. Duncan Shady Oaks 4/25/19 10/11/19 (Temporary Lane Closures) Wastewater Notification (940)349-7128 from 09/27/2019. Concrete Panel Repair Lakeview Blvd. Blagg Stallion 8/19/19 9/20/19 (Temporary Lane Closure) Streets (940)349-7160 Concrete Sidewalk Repair (Temporary Lane Closure;Street will Lido Way Bell Cul de Sac 8/12/19 9/13/19 Reopen after 5 pm) Streets (940)349-7160 Street Boring Email Massey St. Hwy 377 200'West 9/9/19 9/13/19 (Street Closure) TxDot Notifications (940)387-1414 Sidewalk Repair(Temporary Lane Closure,Will reopen after 5 pm each Newport Ave. Mockingbird Pace 8/12/19 9/13/19 day) Streets (940)349-7160 Water Improvements (Temporay Lane Closure;Reopen at Orr St. Bolivar Locust 8/7/19 9/11/19 end of each day) Water Website 940-349-7181 163 Date of Date of Other Department Updated Information/ Street/Intersection From To Construction Completion Brief Description of Construction Department Letters Communication Contact: Notes Completion delayed from 10/02/2019.Part of Part of Bonnie Brae Roundabout Bonnie Brae Roundabout Scripture St. Bonnie Brae 1000'ft west 8/14/19 10/5/19 Project (Temporary Street Closure) Water 940-349-7181 Project Street Repairs S.Mayhill Rd. Colorado 1-35 9/23/19 9/25/19 (Temporary Lane Closures) Streets (940)349-7160 New Completion Street Repair 1200 ft west of 1200 ft east of (Temporary,Intermittent Lane Part of Mayhill Rd. University Dr.(US 380) Mayhill Mayhill 6/3/19 9/16/19 Closures) Engineering Website (940)349-8910 Widening Capital Project Water Improvements Completion date (Temporary Lane Closure;Will reopen accelerated from Wayne St. Boyd Mozingo 9/17/19 10/11/19 at end of each day) Water 940-349-7181 10/21/2019. Atmos Utility Relocation (Temporary,Intermittent Street Wainwright St. Sycamore Bell 6/24/19 9/27/19 Closure) Atmos 6/20/19 New Completion Concrete Street Panel Repair Wintercreek Dr. Kappwood Country Club 8/5/19 9/20/19 (Temporary Lane Closures) Streets (940)349-7146 UPCOMING PROJECTS Avenue C W Oak W Hickory 11/1/19 11/29/19 Signal Reinstallations(Street Closure) Traffic (940)349 7486 Street Repairs Crosstimber Mill Wye 12/20/19 12/27/19 (Road Closure) Streets (940)349-7146 City of Denton/Corint TxDOT Project-currently FM 2181 h City limits Lillian Miller TBD TBD Street Widening TxDOT (940)-387-1414 on hold Curb and Gutter improvements Greenwood Crestwood PI intersection of 11/4/19 11/25/19 (temporary closures) Streets (940)349-7146 Street Widening Hickory Creek Rd. Teasley Riverpass TBD TBD (Temporary Lane Closures) Engineering 11/26/18 (940)349-8910 135E northbound service 500 ft west of Wastewater Improvements road located Bonnie Brae TBD TBD (Temporary Lane Closures) Wastewater (940)349-7128 Curb and Gutter improvements Linwood Crestwood PI intersection of 11/4/19 11/25/19 (temporary closures) Streets (940)349-7146 Curb and Gutter improvements Oakridge St Edgewood PI intersection of 11/4/19 11/25/19 (temporary closures) Streets (940)349-7146 164 Date of Date of Other Department Updated Information/ Street/Intersection From To Construction Completion Brief Description of Construction Department Letters Communication Contact: Notes Wastewater Main Install Robson East Side of RR 35W TBD TBD (Temporary Lane Closure) Wastewater (940)349-7128 Street Repairs Rockwood Ln. Royal Mistywood 10/28/19 TBD (Road Closure) Streets 11/23/18 Door Hangers (940)349-7160 Drainage and Roadway Construction Kansas City Bonnie Brae Phase 1 Part of Bonnie Brae Ph. Roselawn Dr. Bonnie Brae Southern RR TBD TBD (One Lane traffic control) Engineering N/A (940)349-8910 Capital Project Street Reconstruction Royal Ln. Royal Rockwood 10/28/19 TBD (Road Closure) Streets 11/23/18 (940)349-7160 Crews will move here after Base Repairs Meet with work on Kerley St.is Shady Oaks Dr. Teasley Woodrow TBD TBD (Temporary Lane Closure) Streets Electronic Signs business owners (940)349-7160 complete Thomas St. Panhandle Oak TBD TBD Streets Construction Streets (940)349-7160 Part of 2019 Street Bundle 165