121319 Friday Staff Report -,,- City Manager's Office
M 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307
DENTON
MEMORANDUM
DATE: December 13, 2019
TO: The Honorable Mayor Watts and Council Members
FROM: Todd Hileman, City Manager
SUBJECT: Friday Staff Report
I. Council Schedule
A. Meetings
1. Zoning Board of Adjustment on Monday, December 16, 2019 at 5:30 p.m. in
the City Hall Conference Room.
2. Work Session of the City Council on Tuesday, December 17, 2019 at
12:00 p.m. in the City Council Work Session Room followed by a Regular
Meeting in the Council Chambers at 6:30 p.m.
3. Committee on Persons with Disabilities on Thursday, December 19, 2019 at
6:00 p.m. in the City Council Work Session Room.
II. General Information & Status Update
A. Pending Council Requests Work Session Topics—The following item will be discussed
during the December 17 City Council work session. Each week, the topics that will be
presented during the next week's agenda will be included in the Friday Report the prior
week. Staff contact: Stuart Birdseye, City Manager's Office
1. Resolution of support for businesses near UNT
• Requestor: Council Member Briggs
• Council Member Request: Consider a Council Resolution of Support for the
businesses on Avenue C to be acquired by the University of North Texas
through the Eminent Domain process. Resolution will include that Denton
supports small businesses and that eminent domain should be used only for
a public purpose.
• Information from Staff On November 20, 2019, the Student Government
Association (SGA) at the University of North Texas passed a Resolution of
support for businesses located on Avenue C that the University is attempting
to remove through the process of eminent domain. Key components of the
Resolution include:
OUR CORE VALUES
Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service
o A petition garnering 27,000 signatures pertaining to the continuing
operations of the businesses involved was circulated on change.org.
o An Ad Hoc committee created within the SGA will determine
appropriate questions for the creation and distribution of a student
survey on the matter.
o Upon collection of the survey's data, the results will be presented to
Denton City Council.
• Date Requested: December 6, 2019
• Requested Format for Response: Resolution
B. Green Tree Estates Meeting—On Thursday,December 19,the City of Denton will hold
a meeting with residents of Green Tree Estates to review the City Council's direction
from the December 10 Work Session discussion, answer questions, and encourage
voluntary courtesy inspections. In anticipation of this meeting, Staff has prepared a
dual-language letter(attached)that summarizes the Council direction and outlines the
various staff and resident responsibilities. This letter will be mailed to all residents and
property owners, and delivered to all residences by City staff, and distributed to
residents by LULAC. The Thursday,December 19 meeting will be held at 4:30 p.m. at
Denton City Hall. A possible quorum of the City Council will be posted for this
meeting. Staff contact: Ryan Adams, Public Affairs
C. 2019 Bond Pro.,.gram — As part of the 2019 Bond program that was approved by the
citizens of Denton last month,there are several public infrastructure projects in various
stages of planning and design. Below is a summary of the current status on several
infrastructure improvement programs that were included in the 2019 bond package.
• Sidewalks: The available 2019 bond funds will be divided into two parts;
one part will be used to construct the sidewalk segments that were previously
designed but not constructed from the approved 2014 bond package. Those
sidewalk segments will begin construction in spring of 2020. The second
part of the available bond funds will be used to design a new set of sidewalk
segments that will be ready for construction next year (2021). This process
(design one set, while constructing the previous set of sidewalks) helps
reduce the timeline and improving the overall efficiency of delivering
sidewalk projects.
• Streets: Typically, the local/residential neighborhood streets have utilities
(water, sewer, gas, etc.) under the pavement and any rehabilitation plan
requires coordination with several departments and/or external entities.
Before these neighborhood streets are rehabilitated/reconstructed, the
underlying utilities need to be replaced, if they are in poor condition. In the
past, the schedule for street rehabilitation projects have been severely
impacted due to the delay in the completion of the Utility work. As such,
staff is taking a proactive approach by coordinating with internal and
external utilities and developing a plan for delivering the 2019 bond Street
rehabilitation program. Staff will be selecting a design consultant early next
year(2020)to begin the design of street segments for the first neighborhood.
The street reconstruction design will include design for replacing aging
utilities and the first streets bundle (2019 bond) will be bid for construction
in(2021).
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• Corridor Projects: The Bonnie Brae Phase 6 (from University Drive to
US 77) and Hickory Creek Road (from Riverpass Drive to FM 1830)
projects are currently under design and scheduled to wrap up design next
(2020) summer. The design phase will be followed by the Right-of-way
acquisition phase and will be ready for construction in fall of 2020. Staff is
currently working on getting a design consultant on board to begin the design
for Ryan Road(from Teasley Lane to FM 1830).
Staff Contact: Pritam Deshmukh, Capital Projects
D. Hunter and Cole Ranch CommunityUpdate — On December 11, the Planning and
Zoning Commission (P&Z) held a work session on the Master Planned Community
amendment for Hunter and Cole Ranches. Representatives from Hillwood and
Stratford and City staff provided a similar presentation to the one presented to City
Council on December 3. There were a few questions and concerns raised by the P&Z
regarding greenspace, encroachment into environmentally sensitive areas (ESA), gas
wells, and height separation for residential districts. Below is a list of the questions
raised during the presentation and the responses:
• P&Z questioned the buffer distance for residential single-family from the
future Loop 288 and I-35W. The presenter responded that there is an
agreement being worked on to be included in the future amendment to be
approved that would include a minimum setback of single-family residential
from these roadways.
• P&Z questioned if there was overlap between gas well setbacks and City
parks. The presenter responded that no city park would be located within the
proposed gas well setback distances.
• P&Z questioned encroachment of development into ESA areas. The
presenter responded that while the visuals presented may have seemed to
encroach into ESA territory, they are proposing to retain 55% of the Upland
ESA.
• P&Z questioned City staff on whether there was a concern of having a
separate area of the City for larger commercial office space, industrial, and
retail away from the downtown district. City staff responded that this is
consistent with the preferred growth concept cited in the Denton Plan 2030
and this area would also provide an area for development of a large corporate
office park that is not currently available in the City.
• There was a concern regarding the increase of height and the proximity to
residential zoning district. City staff stated height regulation would be tiered
as the distance from residential zoning increased. Staff explained the current
height transition language and informed P&Z that additional standards
would be added that would be more restrictive
• P&Z questioned the exception for solar listed in the presentation. City staff
stated this request would be for areas where solar is the primary use and
would not be for rooftop solar. There would be a specific use permit required
prior to development of this use.
• P&Z questioned what the City was doing to encourage retention of trees
rather than future replacement. City staff stated the tree code does allow for
removal of tree with replacement or mitigation, but the mitigation rate for
heritage trees is multiple tree replacements for every tree removed. The MPC
amendment includes additional regulation of tree mitigation above the City's
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current standard including 35% preservation, an increase to 3:1 mitigation
for heritage trees, and the installation of a minimum 3-inch tree rather than
the City standard of a 2-inch tree.
Another work session will be held with City Council regarding Hunter/Cole Ranch on
December 17. Staff contact: Richard Cannone, Development Services
E. I-35E Lighting Update—Staff from DME has been working with TxDOT to ensure that
all of the lighting along the I-35E corridor is currently working as it should be. There
are 82 total lights out from Loop 288 north to the I35W/E Split.Multiple circuits within
this area of I-35 have been temporarily disabled along this stretch of highway due to
the 1-35 corridor project causing 55 of those outages. The contractor working with
TxDOT will be repairing all the light circuits and turning on the lights as they proceed
through construction, and all lights should be operating by mid-January. TxDOT will
contact DME when they are ready to release the lights back to the City. Three poles
were knocked down by vehicle accident and are currently damaged. Those poles and
the remaining 24 individual lights are in the process of being repaired/replaced by a
contractor and DME crews and should be fully lit by January 1. Staff contact: Tony
Puente, DME
F. Animal Services Partnership—Animal Services partnered with 29 Acres to pilot a new
program that will assist individuals living with autism. The goal of the partnership is to
allow the program participants to learn and equip themselves with life skills such as
operating a time clock and performing assigned duties. These skills,if maintained,will
allow them to successfully engage in the community, and be productive at a job or
volunteer position. Staff contact: Randi Weinberg, Animal Services
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G. Denton Municipal Electric (DME) Educates the Community on Electric Safety — On
Friday, December 6, DME's employees from the operations and energy services
divisions volunteered at the Careers on Wheels event at Newton Rayzor Elementary
and the annual Denton Holiday Lighting Event.
The purpose of the Careers on Wheels event was to introduce children to municipal
career choices, safety, and relate their current studies to the real world. At the event,
DME's linemen interacted with over 100 students, handed out giveaways, and shared
with them the dangers of electricity and safety tips. Students and teachers were
particularly fascinated when a lineman climbed an electric pole and raised the bucket
truck's aerial lift to 40 feet high. At the annual Denton Holiday Lighting event, DME
staff hosted an informational booth that featured giveaways, games, and electrical
safety tips. Several dozen people enjoyed their time at the booth by playing games and
learning about energy efficiency, rebates, and the benefits of a community-owned
electric utility. Staff contact: Chris Lutrick, Denton Municipal Electric
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CAREERS ON WHEELS DENTON HOLIDAY LIGHTING
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H. Air North Texas — On Thursday, December 5, the City of Denton was recognized at
the North Central Texas Council of Governments,Regional Transportation Committee
meeting. Denton received the Arlo Ambassador Award for advancing the Air North
Texas message through the campaign mascot Arlo the Airmadillo. Denton branded
Arlo in its air quality messages in print and digital content and featured Arlo on its
Sustainability logo, bridging the two programs together. Staff contact: Katherine
Barnett, Sustainabili
I. Update on Hickory Creek Lift Station — After the Hickory Creek Lift station
experienced a piping failure causing an overflow on Sunday, November 24, the City
staff rapidly mobilized to respond and make repairs to the lift station. Regular lift
station operations were restored on Wednesday, November 27, when staff completed
repairs to Pump 2. Staff completed repairs to Pump I on December 9 to provide
additional backup capacity at the lift station.During this event,City staff kept the Texas
Commission on Environmental Quality (TCEQ) informed of all activities associated
with the lift station failure and repairs. When the lift station failed,TCEQ requested the
City notify and recommend that citizens obtaining water from ground water wells
within one-half mile from the lift station boil water before use. The City was able to
cancel this recommendation on December 3 and notified all affected well owners that
day. NOTE: During this event,the City of Denton water system was not impacted, and
water from the City of Denton continued to be safe for all personal uses. The City of
Denton would like to extend its thanks to the TCEQ and the Upper Trinity Regional
Water District for their support in the response to the overflow event. Additionally,the
City would like to recognize its Utilities staff who worked around the clock to minimize
any overflow impacts. Staff contact: Rebecca Diviney, Utilities.
J. VFW Resident Contact Request— On December 6, City Council members received a
resident contact request regarding the Veterans of Foreign Wars Post(VFW) on Sunset
Street. The request stated the City's building fees of$13,000 and were a barrier to the
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VFW completing the necessary repairs to their building. After determining a building
permit had not been submitted, staff reached out to the requestor and manager at the
VFW to clarify the$13,000 estimate of fees and found the amount to be the total project
cost. In speaking with the manager, she stated the VFW is planning to replace the
existing gas lines in the building. Gas line replacement is a$50 permit fee unless there
is additional work being completed. Staff contact: Scott McDonald, Development
Services
K. Park Property Acquired—Parks and Recreation and Real Estate staff worked together
in a site selection activity for land suitable for Denton's future park system. This
activity supported the new Parks,Recreation,and Trails Master Plan and the 10-Minute
Walk initiative.
Staff identified a 71.34-acre property located on the south side of Mills Road and west
of Trinity Road Mills Road as an opportunity for the city to acquire as a future City
Park. On September 17, City Council provided direction for staff to move forward with
the negotiation for the land. At that time, City staff entered into discussions with the
property owner and negotiated a total purchase price of$2,354,220, which equates to
$33,000 per acre.
On December 12,the purchase of the land was officially completed. The city is excited
for this new property to be part of its park and open space for the residents today and
tomorrow. In the short term, staff will identify a time to conduct a site cleanup, and
assure the property is secured until the park opens to the public. Staff contact: Gary
Packan, Parks and Recreation; DeAnna Cody, Real Estate
L. Oak Street Crosswalks—On December 9, Council Member Davis requested additional
information regarding the installation of mid-block crosswalks on Oak Street between
Fry and Jagoe at either Welch or Fulton. Traffic Operations is in the process of ordering
pedestrian-activated, LED edge-lit signs for mid-block crosswalks. Staff plans to
deploy these signs throughout the city, including Oak Street. For this particular
intersection, the preference is to cross at Welch because Fulton has some significant
grade issues on the south side. In addition, staff will provide a single crosswalk on
Oak St. to simplify the crossing and improve safety. With the activated signs, a single
crossing will be safe and adequate.
Previously, the church located on the north side of Oak offered to close their driveway
if it would benefit the crossing. To date, staff has not spoken with the church and does
not feel this access point would need to be closed at this time. Staff contact: Brian Jahn,
Capital Projects
M. McKinney Street Crossing — On December 9, Council Member Davis requested
additional information regarding improvement of pedestrian safety at Jannie Street and
McKinney Street in front of the County Courthouse. The traffic data collected by staff
did not satisfy any of the required traffic signal warrants at Jannie Street. Staff is
investigating, however, the possibility of installing a pedestrian signal, or High-
Intensity Activated crossWalK beacon (HAWK) at this location. This will allow
pedestrians to activate a signal that displays a red light for vehicles and a WALK
indication for pedestrians. When not activated, the signal for the roadway is dark. In
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the future, as traffic volumes on McKinney increase, this HAWK can be converted to
a full traffic signal. Because there are not currently any HAWKs in Denton, staff is in
the process of establishing specifications relative to this type of signal. This process is
expected to be completed and to be in position to order/install in the first quarter of
2020. Staff contact: Brian Jahn, Capital Projects
N. Yarborough Way — On December 10, Council Member Davis requested information
regarding the possible restriction of truck traffic on Yarborough Way in southwest
Denton. Yarborough Way is currently under the jurisdiction of both the City and
Denton County.The city limits run down the centerline of Yarborough Way.Regarding
the truck traffic, traffic can be controlled in a number of ways:
• The City can install NO THRU TRUCK signs because this roadway is not
identified as a truck route. This will be the easiest and fastest action but
would require coordination with the County for sign placement on the side
of the road not controlled by the City.
• The City can load limit the facility. This will require the determination of
what weight the roads in the City can safely accommodate and the
development of a process to install load limit signage.
• The City can also develop an `oversize/overweight' permitting system by
which we can control which roadways are utilized by large and/or heavy
vehicles(similar to the permit system operated by TxDOT). This permitting
system will take significant staff time to develop and operate but offers the
benefit of notifying the City when `oversize/overweight' vehicles will be
present so that we can offer escort or traffic control services.
Staff will continue to coordinate with the County on the traffic controls for this area.
Staff contact: Brian Jahn, Capital Projects
O. Intersection of Miller and Hickory — On December 10, Council Member Meltzer
requested information regarding the improvement of traffic safety at the intersection of
Miller Street and Hickory Street. Staff has reviewed the location and has identified two
options to improve the sight distance:
• Eliminate parking spaces one at a time until a comfortable sight distance is
achieved; or
• Adjust the stop sign location on Miller further into the intersection to allow
vehicles on Miller to better see oncoming traffic. (see example below on
River Park Drive in Fort Worth)
Staff contact: Brian Jahn, Ca ital Projects
P. City of Denton Landfill Expansion Permit Status Update—On December 2,the City of
Denton received notice from the Texas Commission on Environmental Quality(TCEQ)
Chief Clerk's Office stating the Executive Director had completed the technical review
of the City's application for landfill expansion and has prepared a preliminary decision
and a draft permit. The City is now required to publish notice of this proposed activity
within a prescriptive timeline set by the state.
On December 18,Notice of Application and Preliminary Decision for Municipal Solid
Waste Permit Amendment for Proposed Permit No 1590B will be published in the
Denton Record Chronicle and Al Dia (the local Spanish language
newspaper). Interested and affected parties may submit comments to the TCEQ. The
comment period will run until January 17, 2020.
Following receipt of comments and requests, the TCEQ will decide to either grant the
permit or submit for a contested case hearing.In addition to state required outreach,the
City will be posting an update to the landfill web page, creating a web story,publishing
an article in the December Citizen Connection distributed with utility statements, and
updating landfill expansion frequently asked questions (FAQs.)
A Council Work Session presentation is anticipated in early January to discuss the
status of the Denton Landfill Expansion Permit. Staff contact: Brian Boemer, Solid
Waste and Recycling
Q. American Legion Hall Senior Center Closing for Demolition—For the last couple of
years, City staff have been working on a renovation and redevelopment plan for the
American Legion Hall Senior Center(ALH). A contract for the redevelopment for the
new ALH will be presented to City Council in January for consideration.In anticipation
of this consideration, ALH closed the morning of December 13 to begin packing and
moving furniture to storage.The demolition of the south building is planned for January
to accommodate the facility improvements. This schedule will allow the project to
begin immediately after consideration by City Council. Staff contact: Caroline Seward,
Parks and Recreation
R. Denton Parks Foundation "Pass It On" —Each year, students and seniors need access
to community recreational centers but do not have the funds to cover the associated
costs. Sometimes, students hang outside of the MLK Jr. Rec Center because they don't
have the pass to enter the fun and safe indoor space to engage, exercise, and enjoy time
with friends.Additionally, seniors on fixed incomes need rec passes. Senior centers act
as a gathering place for adults age 50 and older to enjoy SPAN lunches and fellowship,
monthly socials and seminars, and special events. Having a safe and engaging space
for students and seniors benefits an entire community.
The Denton Parks Foundation (DPF) believes that the inability to pay shouldn't leave
the most vulnerable populations without a rec center pass. This holiday season, DPF
invites the community to "Pass It On!" and give the gift that keeps on giving. A $10
donation today can purchase a pass for students and seniors to have to access to
Denton's safe and fun recreation centers all year long! With each donation, the donor
will receive a "Pass It On!" email printable to use in a stocking, card, or as a creative
addition to any gift basket.
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The donation page is at www.dentonparksfoundation.com/support/Passiton.
Additionally, DPF has started a Facebook ad campaign to spread the word. Staff
contact: Brooke Moore, Denton Parks Foundation
S. Rules of Procedure Revisions Update — Staff continues to make progress on the
Council-requested Rules of Procedure Revisions that were most recently discussed at
the December 17 City Council meeting. The ordinance revisions remain under staff
review. Staff plans to present the revised ordinances at the January 7 City Council
meeting followed by Council consideration on January 14. All Rules of Procedure
revisions require presentation to City Council prior to Council consideration. Staff
contact: Rachel Wood, Development Services
III. Upcoming Community Events and Meetings
A. Events
1. Denton Enterprise Airport Runway Opening Ceremony—Tuesday,
December 17 from 10:30 to 11:30 a.m. at the Denton Enterprise Airport
(5000 Airport Road). Staff contact: Scott Gray, Airport
B. Community Meetings
1. None
IV. Attachments
A. Green Tree Estates Courtesy Inspection Overview..............................................10
B. Green Tree Estates Next Steps.............................................................................12
V. Informal Staff Reports
A. 2019-196 Contract with Chamber of Commerce .................................................14
B. 2019-197 Fair Housing Action Plan.....................................................................37
C. 2019-198 Electric Outage Update........................................................................39
D. 2019-199 Grave Services .....................................................................................41
E. 2019-200 Polling Locations .................................................................................43
VI. Council Information
A. Council Requests for Information .......................................................................53
B. Council Calendar .................................................................................................54
C. Draft Agenda for January 7..................................................................................57
D. Future Work Session Items .................................................................................63
E. Street Construction Report ..................................................................................64
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CITY Building Safety- Department of Development Services
DEN TON ON 215 E. Hickory St., Denton, TX 76201 • (940) 349-8360
The City of Denton Building Safety division provides courtesy inspections as a service to the citizens of Denton.
This type of inspection is not intended for enforcement, rather it is intended to assist homeowners with
understanding safety concerns and helping to offer options to correct.
Courtesy Inspection
• To verify if any life safety concerns exist;
o Exposed electrical connections
o Fuel gas connections
o Venting of fuel fired appliances
o General overview of potential hazards which may result in serious injury or death
EXAMPLE:Water heater installation; manufactured housing requires a specific type of water heater,these units
cost two to three times as much as a conventional water heater. Homeowners may not know manufactured
housing requires a specific water heater, coupled with cost factors many times result in an incorrect water
heater being installed.These factors raise concern of whether there are proper water connections, proper
ventilation of gas (fuel fired) appliances, and approved electrical connections. Additionally,there may be
problems associated with size and clearance of the water heater installation, ensuring proper clearances from
combustible materials.
EXAMPLE: If an addition/alteration to add plumbing(bathroom, kitchen, laundry, etc.)water, sewer, gas, electric
and other potential safety concerns.
Customer Service Inspection
Prior to continuous water service being established,Texas law requires an inspection of the private water-
distribution system as a way to ensure that the water is safe to drink.This type of customer service inspection is
required in Title 30 of the Texas Administrative Code (TAC), Subsection 290.46(j).All the rules in 30 TAC 290,
Subchapter D, are administered by the Texas Commission on Environmental Quality(TCEQ). As a component of
the law,the City of Denton is required to ensure a Customer Service Inspection (CSI) is conducted;
A Customer Service Inspection is an examination of the private water distribution system for the purpose of
providing or denying water service.The inspection is limited to the identification and prevention of cross-
connections, potential contaminant hazards, and illegal lead materials. Customer service inspections are
completed before providing continuous water service on any existing service where there is reason to believe
that cross-connections or other potential contaminant hazards exist, or after any material improvement,
correction, or addition to private water distribution facilities.
• Verify no cross-connections exist;
o inspection of water service,
o checking toilet flush valves,
o checking hose bib(s),
o pressure relief valve on water heater.
Offering to provide both a courtesy inspection including a Customer Service Inspection is designed to provide
homeowners a greater understanding of the items which may require corrections prior to any other investment.
OUR CORE VALUES
Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service
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CITY Departamento de Seguridad de Edificios -
DENTON Departamento de Servicios de Desarrollo
215 E. Hickory St., Denton, TX 76201 • (940) 349-8360
La Divisi6n de Seguridad de Edificios de la Ciudad de Denton proporciona inspecciones de cortesia como un servicio a los
ciudadanos de Denton. Este tipo de inspecci6n no es realizado para exigir o implementar regulaciones,sino que esta
destinado a ayudar a los propietarios de viviendas a comprender los problemas de Seguridad y ayudar a ofrecer opciones
adicionales o requeridas para mejorar las viviendas.
Inspecci6n de cortesia
• Los siguientes se verificaran para determinar si existen problemas que afectarian su salud/vida;
o Conexiones electricas expuestas
o Conexiones de gas combustible
o Ventilaci6n de los aparatos de combustible
o Visi6n general de los peligros potenciales que pueden resultar en lesiones graves o la muerte
EJEMPLO:Instalaci6n de calentador de agua; la carcasa fabricada requiere un tipo especifico de calentador de agua,estas
unidades cuestan de dos a tres veces mas que un calentador de agua convencional. Los propietarios pueden no saber que la
vivienda fabricada requiere un calentador de agua especifico,junto con los factores de costo muchas veces resultan en un
calentador de agua que no este apropiadamente instalado. Estos factores plantean la preocupaci6n,como por ejemlo las
conexiones de agua adecuadas,ventilaci6n adecuada de los aparatos de gas(combustible)y conexiones electricas
aprobadas.Ademas, puede haber problemas asociados con el tamano y el espacio libre de la instalaci6n del calentador de
agua,asegurando una holgura adecuada de los materiales combustibles.
EJEMPLO:Si se anade/altera plomeria (bano,cocina, lavanderia,etc.)agua, alcantarillado,gas,electricidad y otros posibles
problemas de Seguridad.
Inspecci6n de Servicio al Cliente
Antes de que se establezca el servicio continuo de agua, la ley de Texas requiere una inspecci6n del sistema privado de
distribuci6n de agua como una manera de garantizar que el agua es segura para beber. Este tipo de inspecci6n de servicio al
cliente se requiere en el Titulo 30 del C6digo Administrativo de Texas(TAC),Subsecci6n 290.46(j).Todas las reglas en 30
TAC 290,Subcapitulo D,son administradas por la Comisi6n de Calidad Ambiental de Texas(TCEQ). Como componente de la
ley, la Ciudad de Denton esta obligada a garantizar que se Ileve a cabo una Inspecci6n de Servicio al Cliente(CSI);
Una Inspecci6n de Servicio al Cliente es un examen del sistema privado de distribuci6n de agua con el prop6sito de
proporcionar o denegar el servicio de agua. La inspecci6n se limita a la identificaci6n y prevenci6n de conexiones cruzadas,
posibles peligros contaminantes y materiales de plomo ilegales. Las inspecciones de servicio al cliente se completan antes
de proporcionar un servicio continuo de agua en cualquier servicio existente donde haya razones para creer que existen
conexiones cruzadas u otros peligros potenciales de contaminantes,o despues de cualquier mejora material,correcci6n,o
ademas de instalaciones privadas de distribuci6n de agua.
• Verificar que no existan conexiones cruzadas;
o inspecci6n del servicio de agua,
o comprobar las valvulas de descarga del inodoro,
o babero(s) de manguera decontrol,
o valvula de alivio de presi6n en el calentador de agua.
La oferta de proporcionar una inspecci6n de cortesia, incluyendo una inspecci6n de servicio al cliente,esta disenada para
proporcionar a los propietarios una mayor comprensi6n de los articulos que pueden requerir correcciones antes de
cualquier otra inversi6n.
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Public Affairs Department
`,1 215 E. McKinney St., Denton, TX 76201 • (940) 349-7531
DENTON
December 13, 2019
Dear Green Tree Estates Residents,
On Dec. 10,the Denton City Council discussed Green Tree Estates during its scheduled Work Session. During this meeting,
the Council received a presentation from City staff that discussed site conditions,code compliance observations/concerns,
and options for Green Tree Estates residents including permanent water provision and assistance with finding alternative
housing. Several residents of Green Tree Estates also provided public input directly to the Council at this meeting.
After the discussion,the Council gave the following direction to staff:
1. Extend the existing declaration of disaster by an additional 100 days. This extension will allow the city to
continue the provision of potable and non-potable water to the residents of Green Tree Estates through the end
of the school year. When officially approved by Council,the declaration of disaster run through May 22, 2019.
2. Continue provision of potable and non-potable water. City staff will continue the provision of potable water as
requested and non-potable water three times per week through May 22. Beginning Feb. 13,Green Tree residents
will be billed for water used to fill each City of Denton water container at the residence and any associated fees
or charges. The billing does not include any costs associated with the delivery of water.
3. Provide voluntary courtesy inspections to Green Tree Estates residences. These inspections will allow residents
to understand any life, safety, health, or other code violations that exist on their property that would prevent
connection to the City of Denton water system. Staff will also provide information and assistance regarding how
any code violations can be corrected. Any life,safety,and health issues that are immediate hazards to the welfare
of residents shall be immediately addressed by the resident and/or property owner. Information on courtesy
inspections is included with this letter.
4. Address life, safety, and health issues with non-occupied structures. Staff will immediately address any health
and life safety issues in non-occupied structures within the Green Tree Estates neighborhood. This includes any
structures deemed by the Building Official to be "attractive nuisances" and/or dangerous structures.
5. City Council also outlined responsibilities of both City staff and the Green Tree Estates residents and property
owners so that they may provide a final direction (see table below). City staff will provide an update to the City
Council at their Feb. 4, 2020 work session. The City respectfully requests that information requested by the
Council provided to City Staff on or before Jan. 27, 2020 so that it may be included for discussion at the Feb.4 City
Council meeting.
City of Denton Green Tree Estates(GTE)
• Extends disaster declaration through May 22 • Confirm ownership of all GTE Roads and Easements
• Provides non-potable water through May 22 • Confirm ownership of all GTE Lots
• Begin billing residents for water on February 13 • Confirm which lots are owner-occupied
• Provides voluntary courtesy inspections • Confirm which property owners are interested in
• Provides information on how to comply with the City connecting to a water meter at GTE boundary (with
Code the property owners paying associated costs)
• Schedule courtesy inspections to identify life, safety,
and health issues.To schedule, call (940) 349-8360.
• Plan on how to address life, safety, and health
violations identified in the courtesy inspections
• Begin paying for water beginning February 13
City Staff will be holding a meeting on Thursday, Dec. 19 at 4:30 p.m. at Denton City Hall (215 E. McKinney Street) to
review the City Council direction and responsibilities of the City and Green Tree Estates. While the League of United Latin
American Citizens is assisting to arrange attendance by Green Tree Estates representatives, any resident or property
owner may attend.
Please direct questions via email to Ryan Adams, Deputy Director of Public Affairs, at Ryan.Adams@cityofdenton.com or
call (940)349-8565. Questions in Spanish may be directed to Deborah Viera at Deborah.Viera@citvofdenton.com or(940)
349-7162.
Enc.: Courtesy Inspection Overview
OUR CORE VALUES
Integrity• Fiscal Responsibility• Transparency• Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD(800)735-2989
12
Public Affairs Department
`„Ir 215 E. McKinney St., Denton, TX 76201 • (940) 349-7531
DENTON
13 de diciembre de 2019
Estimados Residentes de Green Tree Estates,
El 10 de diciembre, el Consejo Municipal de la Ciudad de Denton hablo sobre Green Tree Estates durante la sesi6n de
trabajo programada. Durante esta reuni6n, el Consejo Municipal recibi6 una presentaci6n del personal de la Ciudad que
hablo sobre las condiciones del sitio, las observaciones/preocupaciones del cumplimiento del c6digo,y las opciones para
los residentes de Green Tree Estates, incluyendo la provisi6n de agua permanente y la asistencia para encontrar viviendas
alternativas. Los residentes de Green Tree Estates tambien proporcionaron aportes p6blicos directamente al Consejo
Municipal en esta reuni6n.
Despues de la discusi6n, el Consejo Municipal dio la siguiente direcci6n al personal:
1. Amplie Extiende la existente declaraci6n de desastre por 100 dias adicionales. Esta extensi6n permitirs que la
Ciudad contin6e la provisi6n de agua potable y no potable a los residentes de Green Tree Estates hasta el final del
ano escolar. Cuando se aprueba oficialmente por el Consejo, la declaraci6n de desastre se extenders hasta el 22
de mayo de 2019.
2. Continuar la provisi6n de agua potable y no potable. El personal de la Ciudad continuars la provisi6n de agua
potable seg6n to solicitado y agua no potable tres veces por semana hasta el 22 de mayo. A partir del 13 de
febrero, a los residentes de Green Tree se les facturars el agua utilizada para Ilenar cada contenedor de agua de
la Ciudad de Denton en la residencia y cualquier tarifas o cargos asociados. La facturaci6n no incluye ning6n coste
asociado con la entrega de agua.
3. Proporcione inspecciones voluntarias de cortesia a los residentes de Green Tree Estates. Estas inspecciones
permitirsn a los residentes entender cualquiera violaci6n de c6digo de vida, seguridad, salud u otras que existen
en su propiedad que impediria la conexi6n con el sistema de agua de la ciudad de Denton. El personal tambien
proporcionars informaci6n y asistencia con respecto a c6mo se pueden corregir las infracciones de c6digo.
Cualquier problema de vida, seguridad, y de salud que sea riesgos inmediatos para el bienestar de los residentes
debersn ser abordados/corregidos inmediatamente por el residente y/o propietario de la propiedad. En esta carta
se incluye informaci6n sobre inspecciones de cortesia.
4. Abordar problemas de vida, seguridad y salud con estructuras no ocupadas. El personal abordars
inmediatamente cualquier problema de salud y seguridad de la vida en las estructuras no ocupadas dentro del
vecindario de Green Tree Estates. Esto incluye cualquier estructura considerada por el Oficial de Edificios como
"molestias atractivas" y/o estructuras peligrosas.
5. El Consejo Municipal tambien deline6 las responsabilidades tanto del personal de la Ciudad como de los
residentes de Green Tree Estates y los propietarios para que puedan proporcionar una direcci6n final (ver tabla
a continuaci6n). El personal de la Ciudad proporcionars una actualizaci6n al Consejo Municipal en su sesi6n de
trabajo del 4 de febrero de 2020. La Ciudad respetuosamente solicita que la informaci6n solicitada por el Consejo
Municipal se haya proporcionado al personal de la Ciudad el 27 de enero de 2020 o antes,para que pueda incluirse
para su discusi6n en la reuni6n del Consejo el 4 de febrero.
Lciudad de Denton Green Tree Estates(GTE)
• Extiende la declaraci6n de desastre hasta • Confirme el derecho de propiedad de todas las carreteras y
el 22 de mayo servidumbres de GTE
• Proporciona agua no potable hasta el 22 • Confirme el derecho de propiedad de todos los lotes GTE
de mayo • Confirme que lotes estsn ocupados por el propietario
• Comience a facturar a los residentes por • Confirmar que propietarios estsn interesados en conectarse a un
agua el 13 de febrero medidor de agua en el limite de GTE (con los propietarios
• Proporciona inspecciones voluntarias de pagando los costos asociados)
cortesia • Programe inspecciones de cortesia para identificar problemas de
• Proporciona informaci6n sobre c6mo vida, seguridad y salud. Para programar, Ilame al (940) 349-8360.
cumplir con el C6digo de la Ciudad • Planificar c6mo abordar violaciones de vida, seguridad y de salud
identificadas en las inspecciones de cortesia
• Comienza a pagar por el agua a partir del 13 de febrero
El personal de la Ciudad Ilevars a cabo una junta el jueves 19 de diciembre a las 4:30 p.m. en el edificio municipal (215 E.
McKinney Street)para revisar la direcci6n del Concejo Municipal y las responsabilidades de la Ciudad y Green Tree Estates.
Mientras que la Liga de Ciudadanos Latino Americanos Unidos ests ayudando a organizar la asistencia de representantes
de Green Tree Estates, cualquier residente o propietario de propiedad puede asistir.
Por favor dirija sus preguntas por correo electr6nico a Ryan Adams, Director Adjunto de Asuntos P6blicos, al
Ryan.Adams@citvofdenton.com o Ilame al (940) 349-8565. Las preguntas en espanol pueden ser dirigidas a Deborah
Viera al Deborah.Viera@cityofdenton.com o (940) 349-7162.
Incluido: Descripci6n general de la inspecci6n de cortesia
OUR CORE VALUES
Integrity• Fiscal Responsibility• Transparency• Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD(800)735-2989
13
Date: December 13,2019 Report No. 2019-196
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Economic Development Partnership Agreement between City of Denton and Denton Chamber of
Commerce
EXECUTIVE SUMMARY:
The City of Denton and the Denton Chamber of Commerce share responsibilities related to
economic development activities through the Economic Development Partnership. Since 1986,
the City and Chamber have entered into an agreement that outlines the division of duties and
provides for the City to fund the Office of Economic Development at the Chamber. The FY
2019-20 proposed agreement is being considered at the January 7, 2020 City Council meeting, so
this Informal Staff Report was drafted to update City Council on the work that has been
undertaken to develop that agreement.
BACKGROUND:
The City Council and the Denton Chamber of Commerce first entered into an economic
development partnership agreement in 1986. Through an annual agreement, the City provides
General Fund and Utility Funds dollars for the administration and operation budget of the
Chamber of Commerce's Office of Economic Development. The Office of Economic
Development has primarily been responsible for:
• Prospect generation activities;
• Marketing activities, i.e. trade shows, publishing/printing, website(s) administration,
marketing materials; and
• Small Business Development Center support.
In Fiscal Year 2017-18, the agreement between the City and the Chamber was significantly
different from prior years' agreements in that it included specific goals, deliverables, and metrics
for the Chamber's Office of Economic Development, along with enhanced clauses regarding
financial reporting, insurance requirements, and indemnity. The FYI 8-19 agreement followed the
same format as the FY 17-18 agreement, but included the addition of shared strategic initiatives,
revised and increased goals, and added a new goal to track new contacts at marketing events. It
also increased the amount of funds to be raised through private investors.
Proposed FY 2019-20 Agreement
With new leadership in place at the Chamber and the City, staff from both organizations agreed
the FY 2019-20 agreement was an opportunity to review the partnership and develop an
agreement that better addressed both sides' contributions to and expectations of the partnership.
Staff researched similarly situated communities to review innovative ideas and best practices,
and reviewed the types of indicators and metrics that were being tracked. In addition, the City
contracted with TIP Strategies to conduct an review of the proposed contract and provide an
independent assessment of the goals, strategies, objectives, and metrics.
14
Date: December 13,2019 Report No. 2019-196
The proposed agreement represents significant work by both Chamber and City staff to integrate
more clear expectations and shared goals, while allowing each organization to positively
contribute to a partnership that benefits the Denton community. The most substantial change to
the agreement is the development of a work plan that includes specific definitions, shared goals,
key activities for each organization, and various reporting mechanisms and metrics. The majority
of the changes in the proposed contract are not based on shifting priorities or new goals, but
instead were made to focus on the development and fulfillment of commitments by both
organizations in order to fully leverage the unique partnership between the City and the
Chamber.
Because the Economic Development Partnership organizational relationship is being reviewed as
part of the ongoing comprehensive economic development strategic plan, the City and Chamber
have agreed to a 9-month contract(October 2019 to June 2020) and will bring forward a new
agreement, extension, or agreement amendments following the completion of the strategic plan
and based on the recommendations and outcome established during the strategic planning
process.
In addition to the work to review the partnership,recent staff changes in the City's Economic
Development department have also allowed management to review and analyze changing
responsibilities at the City level, with an emphasis on refocusing on the core functions of
economic development. Staff intends to factor in staff changes at the Chamber and City, and the
forthcoming strategic plan, in deciding how to align staff and divide responsibilities in the next
few months.
The work to review and develop the proposed agreement extended beyond the expiration of the
previous agreement (Sept. 30, 2019), however, the proposed agreement was drafted to be
effective Oct. 1, 2019.
Key coMponents of the proposed agreement include:
• A reduction in City funding to cover only 9 months of expenses ($179,127).
• Stronger definitions of"marketing" and"recruitment"to ensure that both sides
understand the actions to be undertaken and the intent of the work to be performed.
• The assignment and clear delineation of responsibilities under key activities to be
performed in the marketing and recruitment efforts of the partnership.
• More intensive reporting requirements, including quantitative and qualitative reporting,
and the commitment from the Chamber and City to meet regularly to review the work
plan and agree to changes or updates as necessary.
• The inclusion of metrics that better align with the strategic goals of the partnership.
• Joint quarterly reviews by the Chamber President and City's Director of Economic
Development of the efforts Chamber staff to execute the work plan and monthly meetings
to ensure goals are being met and metrics are tracked. In addition, this allows for open
communication and transparency among the Chamber and City staff.
15
Date: December 13, 2019 Report No. 2019-196
ATTACHMENT(S):
Exhibit 1 —Draft Agreement
Exhibit 2—TIP Strategies Partnership Review Memo
STAFF CONTACT:
Jessica Rogers
Director of Economic Development
(940) 349-7531
Jessica.Rogerskcityofdenton.com
REQUESTOR: Staff initiated
PARTICIPTAING DEPARTMENTS: Economic Development
STAFF TIME TO COMPLETE REPORT: 1 hour
16
ECONOMIC DEVELOPMENT PROGRAM AGREEMENT BETWEEN THE CITY OF
DENTON AND THE DENTON CHAMBER OF COMMERCE
This Agreement is made between the City of Denton, Texas, ("City") and the Denton Chamber of
Commerce ("Chamber") for the purpose of providing for a program to promote economic
development through the joint efforts of the parties hereto, who in consideration of the mutual
promises, agree as follows:
A. Chamber Office of Economic Development("Office"). During the term of this Agreement,
the Chamber shall maintain an Office of Economic Development managed by the Vice
President of Economic Development, who shall perform the duties of the office.
B. Support Services and Funding. The Chamber shall provide the office space, equipment, and
support staff necessary for the operations of the Office. For Fiscal Year 2019-20,the Chamber
shall solicit and contribute private sector funds of at least $75,000 (as outlined in the attached
2019-2020 Economic Development Work Plan), and the City shall provide funding in the
amount of$179,127. The City shall provide the funding through a one-time lump sum payment
before January 17,2020,which may be funded from the General Fund,Utilities Funds,or some
combination thereof. The balance of any unused City funds shall be returned to the City at the
end of the City's fiscal year on September 30, 2020.
Any funds provided by the City pursuant to this Agreement shall be retained in an account
separate and segregated from the Chamber's general operating fund and shall only be used for
the purpose provided for in this Agreement. The Chamber and the Office shall keep current
and accurate records of all funds received and expended, as well as deliverables and metrics
specified herein, which shall be subject to inspection and audit by the City at all reasonable
times. All such records shall be subject to the Texas Public Information Act, Tex. Gov't Code
Ch. 552.
C. Use of City Funds and Scope of Work.As a condition of the receipt of City funds amounting
to $179,127, the Chamber hereby agrees to use and expend all funds pursuant to:
1. All applicable federal, state, and local laws;
2. The Chamber's proposed budget for the Office attached hereto and incorporated by
reference as Exhibit A; and
3. The agreed upon scope of work as outlined in the 2019-2020 Economic Development
Work Plan, attached hereto and incorporated by reference as Exhibit B.
i. The parties agree that the attached 2019-2020 Economic Development Work
Plan is a planning tool, and the City and the Chamber reserve the right to revise
the 2019-2020 Economic Development Work Plan with written consent of both
parties.
D. Reporting Requirements. The Chamber shall provide written reports to the City as follows:
1. A copy of the Chamber's Profit and Loss Budget Performance Statement shall be
provided to the City's Director of Economic Development quarterly for the periods
ending December 31, 2019; March 31, 2020; and June 30, 2020;
1
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2. A copy of the Chamber's annual audited financial reports within 6 months of the end
of the Chamber's fiscal year shall be provided to the City's Director of Economic
Development;
3. A copy of the Chamber's most recent annual Form 990 shall be provided to the City's
Director of Economic Development;
4. A monthly progress report that includes information, status, and updates on the goals,
metrics, key activities, and deliverables as established in the 2019-2020 Economic
Development Work Plan shall be provided to the City's Director of Economic
Development;
5. A mid-year report, covering the period of October 1, 2019 to March 31, 2020, that
includes information, status, and updates on the goals, metrics, key activities, and
deliverables as established in the 2019-2020 Economic Development Work Plan shall
be provided to the City Council by April 30, 2020; and
6. A comprehensive annual report that includes information, status, and updates on the
goals, metrics, key activities, and deliverables as established in the 2019-2020
Economic Development Work Plan shall be provided to the City Council by November
31, 2020.
E. Quarterly Reviews. The City and the Chamber will conduct joint quarterly reviews of the
efforts of Chamber staff to execute on the 2019-2020 Economic Development Work Plan. The
reviews will include, but are not limited to:
1. Discussion and evaluation of the previous quarter's monthly reports;
2. Discussion and evaluation of the status of any and all major recruitments or ongoing
projects;
3. Discussion and evaluation of any resources or assistance needed from the City to
achieve the shared goals outlined in the 2019-2020 Economic Development Work Plan;
and
4. Discussion and evaluation of the metrics and targets outlined in the 2019-2020
Economic Development Work Plan.
F. Monthly Meetings. The City and the Chamber will conduct monthly staff meetings to review
the implementation of Work Plan,ongoing projects,and any projects associated with the City's
Economic Development Strategic Plan or any action plans. These meetings may include the
City Manager, Chief Financial Officer, Director of Economic Development, Chamber
President, Vice President of Economic Development, and any City Economic Development
department staff.
G. Independent Status of Office. The Office shall be under the direct supervision and control of
the Chamber and all personnel of the Office shall be considered employees or agents of the
Chamber and not of the City. The Chamber shall be responsible for the processing of all
benefits or payment liabilities of such employees or agents, including the withholding or
payment of personal income or social security taxes, as provided by applicable law, and the
payment of worker's compensation premiums.
H. Insurance. The Chamber shall maintain policies of insurance for the duration of the
Agreement, as outlined in Attachment A, to protect against liability arising from the operation
2
18
of the Office. The Chamber must provide a copy of the Certificate of Insurance showing the
City added as an insured within a reasonable time of execution of this Agreement and each
time there is a change in coverage or carrier, a copy must be provided to the City of Denton's
Director of Economic Development.
I. INDEMNITY. THE CHAMBER AGREES TO DEFEND, INDEMNIFY, AND HOLD
HARMLESS THE CITY, ITS ELECTED OFFICIALS, OFFICERS, AGENTS,
EMPLOYEES, AND REPRESENTATIVES FROM ANY AND ALL CLAIMS, SUITS,
OR LIABILITIES ARISING FROM OR RELATED TO ANY ACT OR OMISSION OF
THE CHAMBER, ITS OFFICERS, DIRECTORS, OFFICIALS, EMPLOYEES, OR
REPRESENTATIVES IN THE PERFORMANCE OF THIS AGREEMENT. THIS
INCLUDES PROPERTY DAMAGE, PERSONAL INJURY OR DEATH AND ALSO
COVERS COSTS OF SUIT AND ATTORNEYS FEES.
J. Term of Agreement. This Agreement shall be effective from October 1, 2019, through June
30, 2020.
K. Termination. Either party may terminate this Agreement by giving written notice to the other
party thirty(30) days in advance of the termination date, in which case any unexpended funds
provided by the City shall be returned to the City within fifteen (15) days from the date the
written notice is mailed to the Chamber. If the Chamber fails to meet the deliverables or metrics
required under this Agreement, and it results in termination of the Agreement by the City,then
the Chamber will not be eligible for any future funding from the City for a one(1)year period.
L. Entire Agreement. This Agreement constitutes the entire agreement between the parties and
supersedes any previous agreements, oral or written. This Agreement may only be modified
by the subsequent mutual written agreement executed by the City and the Chamber.
M. Waiver. Any waiver by the City of any provision or condition of this Agreement shall not be
construed to be a waiver of any other provisions or conditions of this Agreement.
N. Governing Law. This Agreement shall be governed by the laws of the State of Texas. The
City expressly does not waive any defenses to any claims of any sort by virtue of this
Agreement, including its Sovereign Immunity, and states that this is an economic incentive
only and not subject to the provisions of Chapter 271 Tex. Loc. Gov't Code, Subchapter I.
O. Severability. Should any provision of this Agreement be adjudged illegal, invalid or
unenforceable, such illegality, invalidity or unenforceability shall not affect the legality,
validity of enforceability of the Agreement as a whole or any sections, subsections, sentences,
or clauses herein.
3
19
EXECUTED this the day of 52020.
CITY OF DENTON
CHRIS WATTS, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
BY:
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
As to financial and operational
Obligations and business terms.
Signature
Title
Department
Date Signed:
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY:
4
20
DENTON CHAMBER OF COMMERCE
By:
Its:
5
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Attachment A
INSURANCE REQUIREMENTS
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Chamber, the Chamber shall
provide and maintain until the agreement has been terminated, the minimum insurance
coverage as indicated hereinafter.
All insurance policies proposed or obtained in satisfaction of these requirements shall comply
with the following general specifications, and shall be maintained in compliance with these
general specifications throughout the duration of the Contract, or longer, if so noted.
• Each policy shall be issued by a company authorized to do business in the State of Texas
with an A.M. Best Company rating of at least A or better.
• Any deductibles or self-insured retentions shall be declared in the proposal. If requested
by the City,the insurer shall reduce or eliminate such deductibles or self-insured retentions
with respect to the City, its officials, agents, employees and volunteers; or, the Chamber
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
• Liability policies shall be endorsed to provide the following:
o Name as Additional Insured the City of Denton, its Officials, Agents, Employees
and volunteers.
o That such insurance is primary to any other insurance available to the Additional
Insured with respect to claims covered under the policy and that this insurance
applies separately to each insured against whom claim is made or suit is brought.
The inclusion of more than one insured shall not operate to increase the insurer's
limit of liability.
o Provide a Waiver of Subrogation in favor of the City of Denton,its officials,agents,
employees, and volunteers.
• Cancellation: City requires 30 day written notice should any of the policies described on
the certificate be cancelled or materially changed before the expiration date.
• Should any of the required insurance be provided under a claims made form,Chamber shall
maintain such coverage continuously throughout the term of this contract and, without
lapse, for a period of three years beyond the contract expiration, such that occurrences
arising during the contract term which give rise to claims made after expiration of the
contract shall be covered.
• Should any of the required insurance be provided under a form of coverage that includes a
general annual aggregate limit providing for claims investigation or legal defense costs to
6
22
be included in the general annual aggregate limit, the Chamber shall either double the
occurrence limits or obtain Owners and Chambers Protective Liability Insurance.
• Should any required insurance lapse during the contract term, requests for payments
originating after such lapse shall not be processed until the City receives satisfactory
evidence of reinstated coverage as required by this contract, effective as of the lapse date.
If insurance is not reinstated,City may,at its sole option,terminate this agreement effective
on the date of the lapse.
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this Contract shall additionally
comply with the following marked specifications, and shall be maintained in compliance with
these additional specifications throughout the duration of the Contract, or longer, if so noted.
[X] A. General Liability Insurance:
General Liability insurance with combined single limits of not less than
$1,000,000.00 shall be provided and maintained by the Chamber. The policy shall
be written on an occurrence basis either in a single policy or in a combination of
underlying and umbrella or excess policies.
If the Commercial General Liability form (ISO Form CG 0001 current edition) is
used:
• Coverage A shall include premises, operations, products, and completed
operations, independent contractors, contractual liability covering this
contract and broad form property damage coverage.
• Coverage B shall include personal injury.
• Coverage C, medical payments, is not required.
If the Comprehensive General Liability form(ISO Form GL 0002 Current Edition
and ISO Form GL 0404) is used, it shall include at least:
• Bodily injury and Property Damage Liability for premises, operations,
products and completed operations, independent contractors and property
damage resulting from explosion, collapse or underground (XCU)
exposures.
• Broad form contractual liability (preferably by endorsement) covering this
contract,personal injury liability and broad form property damage liability.
[X] Automobile Liability Insurance:
Chamber shall provide Commercial Automobile Liability insurance with Combined Single
Limits(CSL)of not less than$500,000 either in a single policy or in a combination of basic
7
23
and umbrella or excess policies. The policy will include bodily injury and property damage
liability arising out of the operation, maintenance and use of all automobiles and mobile
equipment used in conjunction with this contract.
Satisfaction of the above requirement shall be in the form of a policy endorsement
for:
• any auto, or
• all owned, hired, and non-owned autos.
8
24
EXHIBIT "A"
Chamber ED FY 2019-20 Requested Budget
FY 2015/2016 FY 2016/2017 FY 2017/2018 FY 2018-2019 FY 2018,2019 FY 2019.2020 Budget Request Change Budget
Actual Actual Actual Budget Request
Actualthru April October'19to 2018/19to
'19 lune'20 2019/20
Receipts
City of Denton-General Fund 66.24100 62,18100 62 897.00 62,897.00 62.897.00 62,897.00 0-00
City of Denton-Utility Fund 176.655.00 176,654,00 175,939.00 175,939.00 175.939 00 175,939.00 000
Denton Airport 0,00 0-001 000 0,00 0-00 0,0101 000
Total Receipts 5242,896-00 5238,936-001 5238,836.00 5238,836-00 5238.83600 5238,836.00 5179,127,00 $000
Disbursements
Administration
Salaries 125.898.88 127,168,84 133,556.22 137,563.00 137,562 89 141.690,00 106,267.50 4,127.00
Consultant/TempSernces 0.00 0.00 0.00 0.00 000 0.00 0.00 0,00
Accounting 2.700,00 2,700.00 1,700,00 2,700,00 2,700-00 2,700.00 2,02500 0,00
Auto Allowance 5.400.00 5.302.00 5,408,00 5.400,00 5.408.00 5.400,00 4,05000 0.00
Retirement 3,120.06 3.432-31 3,179.15 3,200.00 4.631-84 4,251.00 3,188.25 1,05L00
Payroll Taxes 10,201.48 10,80144 11.578,06 11,762 00 11,447.60 12,077.00 9,057.75 315,00
Auto Mileage 75.75 9,18 -32.68 300-00 0.00 168.00 1215DO -132.00
Medical S Dental Insurance 16,963.69 17,659.12 19,706.32 20,940 00 17,082-61 18,920.00 14,190.00 -2,020-00
Worker.Comp Insurance 600.75 300.68 465,10 550.00 339.29 355.00 266,25 -195.00
Audit 1.750.00 1,750,00 1.833.34 1.75000 1,91667 2.025 00 1,518.75 275.00
Telephone/DSL 4,814.52 5,191-56 4,992.73 4,80000 4,498.47 4,800.00 3,600,00 0.00
Postage 406.04 522-67 496.76 500.00 40490 500.00 375.00 000
Office Supplies 9.506.17 6.673.64 6,830.92 6.500.00 5.726 55 6,500,00 4,87500 000
Professional Development/Training 14.083 50 4,732.16 9,115.92 7,664.00 6,43428 8.000.00 7,837.50 336 DO
Computer/Technical Services 6,057.70 4,501.06 6,629.19 6,000.00 7.476-87 6,000.00 4,500.00 0,00
Total Administration 201,%8 54 190,744.66 206,548.83 -09,629 00 205.619 871 2 13,386 00 161,877 00 3.75700
Target Marketing Trips
Team Texas 4.196.09 3,000.00 3,074.35 2,800.00 2,80000 -200.00
Team Texas 2,828.27 3,000.00 3,06126 2,800.00 2,80000 -20000
Type-1 Marketing Trip 0.00 000 0-00 000 000
Advanced Manufacturing Expo 1,412.44 1,600,00 1,500.45 0.00 -1.600.D11
SEDC 1.636.94 1.300.00 000 1.300.00 0,00
DFW Marketing Team 85.98 1,653.00 2,14778 1.650.00 1,650.00 -3 00
DFW Marketing Team 908.53 1,654.00 85.00 0,00 -1,654.00
Target Marketing 15,028.89 16.30135 11,068.25 12,207001 9,86884 8,550.00 7,25000 -3,65700
Other Marketing/Prospect Dev.
Airport Marketing 0.00 0.00 0.00 0.00 0.00 000 0,00
Client Site Visits 315,89 418.04 92.67 1,00000 520.01 1,000.00 750.00 0.00
NBAA Trade Show(Avation) 0.00 0.00 0.00 000 0.00 0,00 0.00
NTCAR Trade Show(Realtor/Developer) 3.051.76 3,69700 2.534,45 2,000.00 1,951.72 2.000.00 1,00000 000
Websrte/Property Search 5,77194 5,484.92 2,727.46 3,000.00 2.85018 2,900.00 -10000
Other Marken /Prospect Dev 9,139A9 9.599.96 5,354.58 6,000,00 5,321.91 5,900.00 1,750.DO -100.00
Total Marketing/Prospect Development 24.168.38 25.901 31 16.422 63 18,207 00 15. .D00.00 -3,757 00
Small Buane-ss Development Center JSBDC 11,000 00 11,000 00 11,000 00 11,000 00 11.000 00 11.000 00 8.250 00 000
ED Partnership Board 1.70650 73776 0.00 000 0.00 0.00 000
Special Project/Marketing 15,890 88 9.698-00 0 00 0-00 0-00 0 00 000
Total Public Budget 5254.334 30 5238,081 73 5233,971 66 5238.83600 5231.310 6_2 5238,S36 00 51'9.127 00 5000
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EXHIBIT "B"
2019-2020 ECONOMIC DEVELOPMENT WORK PLAN
A. MARKETING
1. Definition. For the purposes of this work plan, Marketing shall mean the proactive and
effective promotion of the city of Denton to prospective and current businesses as a place
that is attractive to businesses and their workforce. Marketing shall include the use of
traditional and non-traditional advertising, connections, and relationships to inform
businesses, site selectors,brokers, or other stakeholders about opportunities to locate,
relocate, or expand their business in Denton.
2. Goals. The City and the Chamber have the following goals for Marketing in 2019-2020:
a. Continue development and promotion of a Denton brand that enhances business
recruitment, retention, and expansion and workforce development activities.
b. Align marketing expenditures and strategies to focus on targeted business sectors
(defined in Section B.2.a of this Work Plan).
c. Research and use various methods of marketing and advertising and use industry-
specific technologies to communicate effectively with targeted audiences and
stakeholders.
d. Communicate to stakeholders that Denton is an attractive place to live and work.
e. Establish new contacts at marketing events that further Denton's efforts to attract
businesses in targeted sectors.
3. Key Activities.
The Chamber will:
a. Prepare and submit a marketing plan that outlines:
i. Planned marketing trips and how they achieve the shared goals.
ii. Strategies and timelines for print and digital ad buys.
iii. Schedule for updates to Economic Development Partnership website.
b. Operate and maintain the Economic Development Partnership website
(www.dentonedp.com).
c. Operate and maintain any social media accounts necessary to reach and engage
with targeted audiences and stakeholders.
d. Update and distribute annually both print and digital marketing materials in
cooperation with the City.
e. Connect with brokers, site selectors, or other stakeholders that work with or in the
targeted sectors.
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The City will:
a. Provide direction and feedback on the Chamber's marketing plan to assist in
ensuring marketing plan meets shared goals.
b. Assist and provide content and information to update the Economic Development
Partnership website.
c. When appropriate,provide content for posting to Economic Development
Partnership social media accounts.
d. Assist with the preparation of print and digital marketing materials.
e. Be available to meet with Chamber staff to review strategies, materials, or
information to assist the Chamber in meeting the marketing goals.
The Chamber's obligation to perform the requirements of the Agreement are not
contingent on the City performing any responsibilities outlined in this work plan.
4. Metrics
a. Audience reach and ROI of any print or digital ad purchase.
i. Target: Reporting metric only. No target needed.
b. Percent breakdown of marketing dollars by targeted sectors.
i. Target: Reporting metric only. No target needed.
c. Number of leads generated from marketing trips.
i. For the purpose of this section, lead shall be defined as a connection with
a business or representative of a business that is actively seeking to expand
or locate a facility.
ii. Target: 10.
d. Percentage of leads generated from marketing trips with business prospects in the
targeted sectors.
i. Target: 50%.
e. Number of new contacts made on marketing trips that are associated with the
targeted sectors.
i. For the purpose of this section, new contacts shall be defined as a
connection with a broker, site selector, or business prospect or
representative of which the City or Chamber has not worked with on a
project for the last 120 days, is not a representative of a business that is
currently located in the City of Denton, and is not a broker, site selector,
or business that has been listed as a connection in the past 120 days.
ii. Target: 1 new targeted sector contact per marketing trip.
5. Reporting.
a. As part of the monthly progress report, the Chamber will provide:
i. Updated information on progress related to the metrics described in
Section A.4 of this Work Plan.
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ii. A narrative report of the outcome and benefits of any marketing trips
taken during the previous month.
iii. A narrative report of the benefits of any print or digital ads published in
the previous month.
b. As part of the mid-year and comprehensive annual report, the Chamber will
provide:
i. A comprehensive report on the total return on investment and audience
reach of print and digital ad buys, including any contacts or leads
generated from those ads.
ii. A comprehensive report of the outcome and benefits of all marketing trips
taken during the reporting period being covered in the report.
iii. A detailed list of any inquiries, leads, prospects, proposals, and site visits
and to which marketing trip they related.
B. RECRUITMENT
1. Definition. For the purposes of this work plan, Recruitment shall mean the proactive
pursuit of business with the intent to locate or relocate in the City of Denton and the
response to requests for information or leads originating from sources other than the
Texas Governor's Office of Economic Development and the Dallas Regional Chamber.
2. Goals. The City and the Chamber have the following goals for Recruitment in 2019-
2020:
a. Recruit prospective companies in Denton's target industry sectors of.
i. aviation/aerospace,
ii. advanced manufacturing,
iii. renewable energy,
iv. research and development,
v. information technology,
vi. supply chain for existing primary employers, and
vii. significant consumers of municipal utilities
by attending target industry trade shows, consultant's forums, and select
conventions/business meetings/special events and responding to leads or requests
from information.
b. Generate new avenues for prospect development, including proactive outreach
strategies to business prospects, site selectors, brokers, or other stakeholders.
3. Key Activities.
The Chamber will:
a. Connect with brokers, site selectors, or other stakeholders that work with or in the
targeted sectors.
b. Maintain access to a database of available sites and properties in Denton.
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c. Maintain relationships with local brokers and solicit feedback on the best ways to
promote their properties to leads and business prospects.
d. Respond to leads originating from sources other than the Texas Governor's Office
of Economic Development and the Dallas Regional Chamber and from any
planned recruiting or marketing trips or established relationships with brokers or
site selectors.
The City will:
a. Connect with brokers, site selectors, or other stakeholders that work with or in the
targeted sectors.
b. Maintain relationships with local brokers and solicit feedback on the best ways to
promote their properties to leads and business prospects.
c. Respond to leads originating from the Texas Governor's Office of Economic
Development, the Dallas Regional Chamber, and those contacting the City
directly.
d. Assist the Chamber as needed to provide any City-related or incentive
information requested by a lead, site selector, broker, or other stakeholder.
The Chamber's obligation to perform the requirements of the Agreement are not
contingent on the City performing any responsibilities outlined in this work plan.
4. Metrics.
a. The number of requests for information and/or leads received and responded to.
i. Reporting Metric: 60 leads/RFIs received.
ii. Reporting Metric: 90% leads/RFIs responded to.
b. The number of requests for information and/or leads responded to in the targeted
sectors.
i. Target: 100% of qualified leads/RFIs.
c. The number of site visits resulting from any marketing or recruitment activities.
i. Target: 10.
d. The number of site visits from companies in the targeted sectors.
i. Target: 1 site visit from a company in every targeted sector.
5. Reporting.
a. As part of the monthly progress report, the Chamber will provide:
i. Updated information on progress related to the metrics described in Section
BA of this Work Plan.
ii. A list of all leads and requests for information received by the Chamber in
the previous month and including the following information:
1. Source of lead(including the name/contact information of the
company, site selector,broker, or developer);
2. Company type;
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3. If in a targeted sector, indicate which targeted sector the company is
in;
4. Project name;
5. Site needs;
6. Capital investment;
7. Jobs to be created;
8. Whether a proposal was submitted;
9. Conversion of proposals into further requests for information or site
visits;
iii. A summary report and a list of all site visits from the previous month,
including the company type.
1. If the company is in a targeted sector, the report should indicate
which targeted sector the company is in.
b. As part of the mid-year and comprehensive annual report, the Chamber will
provide:
i. A comprehensive report on the outcome and progress of all leads, requests
for information, and site visits.
c.If established during the term of this contract, the Chamber will use a consolidated
lead tracking system in coordination with City staff.
C. PRIVATE INVESTMENT
1. Definition. For the purpose of this work plan, Investment shall mean the dollars paid by
organizations or individuals to the Denton Economic Development Partnership to support
the Partnership's mission. Investment dollars shall not include public dollars provided as
part of this Agreement.
2. Goals. The City and the Chamber have the following goals for Investment in 2019-2020:
a. Pursue investment dollars to further support and enhance the ability of the
Chamber to carry out activities outlined in this work plan.
b. Increase the percent of the Chamber's Office of Economic Development funding
that is provided by private investors.
3. Key Activities. The Chamber will:
a. Develop an actionable strategy that demonstrates value and return to
organizations and businesses that invest in the Chamber.
b. Maintain the Investor Relations Committee to recruit new investors and retain
existing investors.
4. Metrics.
a. The number of new investors.
i. Target: 2.
b. The number of returning investors.
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i. Target: 90%.
c. The dollars of private investment raised.
i. Target: $75,000.
d. The percentage of total operating expenditures for the Chamber Office of
Economic Development funded through private investment.
i. Target: 25% of$300,000 total operating expenditures.
5. Reporting.
a. As part of the monthly progress report, the Chamber will provide:
i. A summary report of any investment related activities, including details of
activities of the Investment Committee and any Investor events held.
ii. A list of any new investors recruited or existing investors retained in the
previous month.
b. As part of the mid-year and comprehensive annual report, the Chamber will
provide:
i. The total amount of private investment dollars raised to date.
ii. A list of all investors, including whether the investor is new or a retained
investor.
iii. A summary report of how the private investment funds were spent and the
outcome and benefit of those expenditures, including to what goals outlined
in the Work Plan that the expenditures relate to.
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Strategies @
WWW.TIPSTRATEGIES.COM • 2905 SAN GABRIEL ST, STE 309,AUSTIN,TX 78705 • 512-343-91 13
MEMORANDUM
DATE: October 10, 2019
TO: Jessica Rogers
FROM: Tom Stellman and Jaclyn Le
RE: Review of contract between City of Denton and Denton Chamber of Commerce
BACKGROUND
Partnerships between cities and their chambers of commerce can be important to economic development efforts
across different communities. By partnering, cities and chambers can leverage unique assets, incentives, and
connections to attract businesses, improve quality of place, and transform cities into thriving communities. Denton,
like many other cities, relies on a partnership agreement between its city government and its chamber to jointly
generate and promote economic development. The working relationship between the City and Chamber spans
many years. Periodic reviews of the partnership are a necessary practice to ensure both parties continue to benefit
from the agreement and to maximize effectiveness in achieving joint goals for economic development in Denton.
The purpose of this memo is to review both the existing and the draft partnership agreements between the City and
Chamber. The focus of this review is to ensure the 2019-2020 agreement is structured in accordance with best
practices in work plans; however, the agreement and metrics could change in the future, as these elements will be
directly influenced by the forthcoming strategic plan.
METHODOLOGY FOR REVIEW
TIP Strategies has worked with a range of clients to develop innovative, publicly supported economic development
strategies. Our team members have produced numerous strategic economic assessments, economic base analyses,
workforce analyses, and target sector analyses, all with input from clients, stakeholders, community leaders,
business owners, and residents. We have worked in several communities with economic development partnership
agreements between cities and chambers of commerce. Our experience in guiding cities and chambers to jointly
promote economic development goals informs our review of Denton's existing partnership agreement.
In addition, we had conversations with both City and Chamber staff to gather their insights on the evolution of the
partnership and their input on the existing agreement. We conducted a review of City and Chamber documents,
including:
• The 2018-2019 contract between the City and Chamber
• A City presentation from September 2018 about the partnership agreement
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MEMORANDUM TIP STRATEGIES
• The City's Economic Development Director's assessment of the 2018-2019 contract
• A sample activity and metric report from the Chamber for August 2019
• An audit of economic development from the City Auditor's Office from September 2019
• The 2019-2020 draft partnership agreement between the City and Chamber
We also compared Denton's partnership agreement to similar agreements between cities and chambers in Irving,
New Braunfels, and Abilene, Texas. We reviewed the core purposes, parties involved, metrics, and reporting
requirements across partnership agreements in these three communities. The diversity across these communities and
the longstanding partnerships between their cities and chambers provide an important comparison against which
we can evaluate Denton's existing partnership agreement. Our review of partnership agreements, coupled with our
economic development expertise, informed our observations and recommendations stated in this memo.
TAKEAWAYS FROM SIMILAR CITY-CHAMBER PARTNERSHIPS
Partnerships between cities and chambers of commerce are a common way in which cities carry out economic
development activities. Agreements can vary in several ways, ranging from scope of agreement, to funding levels,
to length of contract. We analyzed agreements across the three communities stated above and considered best
practices from client communities across the country. We then compared our findings with Denton's partnership
agreement. Our review of city-chamber partnerships like Denton's found a few important takeaways that can inform
the structure of Denton's partnership agreement, both in the short term and in the future.
• CORE ECONOMIC DEVELOPMENT ACTIVITIES SHARED ACROSS COMMUNITIES. While communities
may differ in program specifics, most utilize partnership agreements between cities and chambers to deliver
common marketing, recruitment, and retention activities. Most city-chamber partnerships focus on a core set of
economic development activities and services, such as implementing marketing plans, hosting prospecting tours
and visits, and providing support to small businesses. Denton's partnership agreement is like those of the
comparison communities in its core purpose and the key activities for which the Chamber is responsible.
• PERIODIC REPORTING AND REVIEWS BETWEEN CITIES AND CHAMBERS. Given the funding
relationship between cities and chambers, it is no surprise that most contracts require periodic reporting from
chambers to cities about progress made toward partnership goals, including leads generated, site visits
conducted, and jobs created. The frequency with which reports and presentations are delivered varies from
every quarter to once a year; however, reports from the chambers are typically paired with meetings with city
leadership and/or presentations to city council members about progress made toward economic development
goals.
• SPECIFIC, GOAL-ALIGNED TARGETS AND METRICS. Though the number of metrics tracked in city-
chamber partnerships varies, best practice indicates that metrics and targets can be more meaningful and
measurable when they are specific and goal-aligned. Some communities choose to have only a few metrics
focused on the outcomes that matter most to them, such as per capita income, number of new employers, and
number of new jobs each year. Others track a longer list of performance measures but indicate how each
measure aligns to a goal. For example, tracking the number of site visits made to existing employers is in service
of a broader strategy to demonstrate appreciation for existing businesses and to increase the likelihood of
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MEMORANDUM TIP STRATEGIES
retention from year to year. Communities with strong city-chamber partnerships choose metrics that directly relate
to broader strategies and goals so that each tracked metric feeds their understanding of progress made and
improvements needed.
OBSERVATIONS OF DENTOWS PARTNERSHIP AGREEMENT
Overall, the changes made to the partnership agreement by the City and Chamber for 2019-2020 show a marked
improvement over the contract from the previous year. Though the focus of the partnership may change after a
comprehensive strategic planning process, this contract, with a few adjustments outlined in the next section, will be
sufficient for guiding the work of the City and Chamber over the next year. Our observations of the most substantial
changes made between the 2018-2019 and proposed 2019-2020 contract include:
• QUARTERLY REVIEWS BETWEEN THE CITY AND CHAMBER. Implementing quarterly reviews between the
City and the Chamber to discuss and evaluate the agreed upon work plan is a positive development in the
partnership agreement. Periodic reviews focused on evaluating progress toward shared goals and identifying
course corrections as needed can facilitate more effective collaboration and smooth project management
between the City and Chamber. Best practices among other communities include periodic reviews that bring
together staff and leadership from the City and Chamber to track metrics, evaluate progress, and discuss
significant economic development activities. The addition of quarterly reviews to the agreement between the City
and the Chamber should not be about only shared accountability for the work plan but also about more effective
communication and coordination across both parties.
• EXPANDED FOCUS ON RETENTION, EXPANSION, AND WORKFORCE DEVELOPMENT. Creating a
task force to facilitate partnerships with community partners can be an important way to convene and align a
broad group of stakeholders around common economic development goals. The proposed list of organizations
and industries in Section C.3 of the agreement includes broad, cross-sector representation across the public
sector, education and workforce organizations, and targeted sectors. As the Chamber kicks off the task force, it
is important to be clear about the purpose and goal of the partnership. The more specific the City and Chamber
are in defining their intention for convening the task force, the more likely it is that the task force can identify
shared goals and define a work plan and metrics to accomplish those goals. Language in the draft agreement is
vague about the purpose of the task force and can be improved by adding more specific details about what
kinds of issues the task force will be expected to take on (e.g., workforce development, attracting new employers
to the region, retaining existing businesses, etc.). Identifying a narrower focus and set of activities for the task
force may better engage members and increase the effectiveness across collaborative activities.
• MORE TARGETED METRICS FOCUSED ON CORE ACTIVITIES. The proposed metrics in the draft 2019-
2020 agreement are better aligned with the marketing, recruitment, and retention goals and activities outlined in
A through C of the work plan than the metrics used in the 2018-2019 contract. Best practices in tracking and
reporting metrics across city-chamber partnerships indicate that metrics defined in the contract should be clear,
concise, and aligned to strategies and/or goals. Though the metrics could be streamlined even further, the
proposed metrics for 2019-2020 are better aligned to desired outcomes, such as recruitment of prospective
companies in Denton's seven target industry sectors (outlined in Section B.2). Focused metrics, such as marketing
dollars spent, leads generated, and request for information (RFls) received in targeted sectors, keep the work
plan and reporting better aligned to overall City and Chamber goals.
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MEMORANDUM TIP STRATEGIES
RECOMMENDATIONS FOR FURTHER IMPROVEMENTS
The City and Chamber have made significant progress in refining the partnership agreement for 2019-2020.
Though the focus of the partnership and contract may change after the strategic planning process, the proposed
agreement is a suitable contract between the City and the Chamber for the next year. In addition, there are several
ways in which the partnership agreement can be strengthened in the short term.
1. ALIGNMENT BETWEEN REPORTING REQUIREMENTS AND QUARTERLY REVIEWS. Our review of
similar partnership agreements in other communities indicates that the frequency of reporting requirements
varies from quarterly to annually; however, the delivery of reports typically aligns with a meeting to review
progress toward goals or a presentation to city council members. Aligning reporting with work plan reviews
between the City and the Chamber streamlines requirements and ensures both parties have a chance to review
and discuss the information provided in each report to the City. While the 2019-2020 agreement includes
quarterly reviews of the work plan, reports from the Chamber are still required on a monthly basis. We
recommend shifting the frequency of reports from monthly to quarterly, which will also align with the quarterly
reviews between the City and Chamber. This will both streamline reporting requirements in alignment with best
practices and will ensure an opportunity exists to discuss each report in greater depth during the quarterly
review meetings.
2. CREATING A PROJECT-LEVEL COMMITTEE FOCUSED ON LEAD GENERATION AND SUPPORT.
Based on our experience working with other cities on economic development efforts, we find that project-level
committees with representatives from both cities and chambers are better able to coordinate activities to
generate leads and to respond to those leads and to RFIs. This committee is responsible for executing and
overseeing business recruitment, retention, and expansion strategies. While quarterly reviews of the work plan
focus on the progress toward the overall goals of the partnership between the City and Chamber, a project-level
committee can help staff from both organizations better communicate and collaborate with one another and
with other economic development efforts in the region and the state. As implemented in other communities, a
monthly project-level meeting between project managers and other staff allows for more seamless coordination
on joint activities and smoother cultivation of leads and relationships with target industry businesses.
3. TRACKING BROADER SOCIAL AND ECONOMIC INDICATORS. The forthcoming strategic planning
process may generate other metrics and indicators that should be tracked through the partnership between the
City and Chamber. While we do not know exactly what those additional metrics will be, we recommend
considering a few broader social and economic indicators to better understand the economic health and vitality
of Denton. Innovative cities often look beyond traditional business retention and expansion metrics to other
indicators that tell a story about the overall economic health and quality of place in their city. The City-Chamber
partnership may have an indirect influence over some of these broader indicators, but we believe tracking these
metrics can be helpful to the work of the partnership, to other economic development stakeholders, and to the
broader community. To the extent possible, we recommend considering adding some or all the following
metrics to the 2019-2020 work plan.
a. Educational attainment levels among residents (i.e., percentage with only a high school diploma/GED,
some college but no degree, associate degrees, bachelor's degrees, and graduate degrees)
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MEMORANDUM TIP STRATEGIES
b. Postsecondary enrollment and completion rates among Denton ISD graduates
c. Opportunity youth (ages of 16 and 24 who are neither in school nor working)
d. Unemployment rate
e. Poverty rate
f. Median household income among residents
g. Percentage of residents employed in high-wage occupations
h. Access to diverse transportation options
i. Percentage of residents without access to broadband internet
CONCLUDING THOUGHTS
In the short term, the City and Chamber can strengthen their existing partnership by aligning reporting and review
requirements, creating a project-level committee focused on lead generation and support, and adding broader
social and economic indicators to the agreement. With the adjustments suggested, the partnership agreement
between the City and Chamber will provide solid guidance for shared economic development efforts over the next
year. We anticipate the forthcoming 6-month strategic planning process will identify different goals, strategies, and
metrics that could influence the partnership agreement in future years.
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36
Date: December 13,2019 Report No. 2019-197
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Fair Housing Officer and a Fair Housing Action Plan
BACKGROUND:
On Monday December 9, 2019 Council Member Armintor requested information, as to whether
the City of Denton has a Fair Housing Officer and a Fair Housing Action Plan. Specifically, CM
Armintor asked:
• If the City has a Fair Housing Officer;
• If the City provided Fair Housing Training to staff in any of the relevant departments;
• For a link to an action plan and any upcoming fair housing training plans; and
• Fair housing training for Council.
DISCUSSION:
Fair Housing is covered in the City of Denton, Code of Ordinances Subpart A, Chapter 15 —
HOUSING, ARTICLE Il. - FAIR HOUSING. The Community Development Manager is
designated by the City Manager as the City's Fair Housing Administrator.
Community Development Staff receives training on Fair Housing through in-house training,
attending workshops and sessions provided through Department of Housing and Urban
Development (HUD) sponsored events, and through shared learning opportunities sponsored by
local groups such as one coordinated by the City of Lewisville provided by the North Texas Fair
Housing Center and Texas Aging and Disability Resources Center(e.g.April,2019)The City does
not offer fair housing training to the public but will refer to other vendors such as developers,lease
agents, real estate professionals as applicable.
The City of Denton does have a City Council approved, Fair Housing Plan and Analysis of
Impediments to Housing Choice (Fair Housing Plan). The Fair Housing Plan was approved by
City Council with the approval of the City's 2015-2019 Consolidated Plan for Housing and
Community Development (p.135). It was accepted and approved by HUD in August of 2015.
Consistent with the City's Fair Housing Plan and Code of Ordinances, Community Development
staff provides information and assistance to complainants regarding the appropriate forms and how
to file a fair housing complaint with the U.S.Department of Housing&Urban Development's Fair
Housing office. Information is also provided regarding how to contact other local agencies that
provide support for Fair Housing. A resource referral list is available on the Fair Housing page of
the City's website.
Council Member Armintor also requested information in a follow-up email regarding how many
complaints the city has made to HUD in the past year(December 2018 to December 2019).
37
Date: December 13,2019 Report No. 2019-197
In response to that request,the City has made no Fair Housing complaints to HUD or assisted with
any complainant reporting to HUD in the past year. The City provides information to residents on
the Fair Housing page of the City's website. It would be unknown if anyone reported to HUD
outside of contacting the City directly. It is estimated approximately a dozen calls over the last
year were received by Community Development. After staff listened to the complaints it was
assessed that none of the calls received were related to Fair Housing discrimination based on race,
color, national origin, religion, sex, family status, or disability. In all cases, regardless of
assessment, staff offers to assist the caller with filing a report to HUD. Most of the calls are what
staff would assess as landlord/tenant issues related to issues such as eviction, health code, and
potential code violations. It is more typical that staff refer to staff in Community Improvement
Services for rental unit inspection. On occasion, staff will refer to Legal Aid or the Texas Tenants
Union when there is a lease or legal issue described. These are more commonly related to rent
increases, lease renewals, evictions, late fees, high deposit, etc. These are deemed by staff to be
civil matters between the tenant and landlord where the City has no authority and generally will
refer as described above.
STAFF CONTACT:
Dani Shaw, Community Development
REOUESTOR:
Council Member Armintor
PARTICIPATING DEPARTMENTS:
Community Development
STAFF TIME TO COMPLETE REPORT:
1.75 Hours
38
Date: December 13,2019 Report No. 2019-198
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Electric outage update.
BACKGROUND:
In 2017, DME completed an electric outage prevention technique called "Feeder Sweeps" on
several electric feeders on the North side of Denton. In 2018,DME recorded a significant drop in
the number of electric outages experienced by our customers, as shown in the chart below. So far
this year outages seem to be on the rise due to five large-scale thunderstorms,which included a F 1
tornado on April 30th. DME is conducting several major electric line upgrade projects that will
increase system flexibility and resiliency across the local electric grid. These large-scale line
upgrades often include scheduled power outages to move our customers to the new lines. These
types of outages also affect yearly totals. Although the electric system has taken several weather
related hits this year, outage estimates are close to totals from last year with no significant rise
expected.
Year #of Outages Events Duration (Hrs) #of Customers out
2019 estimates* 610 44,828 23,847
2018 615 40,357 23,708
2017 945 53,465 25,262
2016 590 40,210 27,482
*4th quarter data is not available at this time and has been estimated.
The chart below shows that the reliability indices for System Average Interruption Frequency,
which measures the average number of outages a customer would experience,and System Average
Interruption Duration,which measures the average outage duration for each customer served, have
decreased since 2017 and are well below the National Averages provided by the APPA.
Year SAIR SAIDI Total Customers
2019 .60 47.44 56712+
estimate*
2018 .74 34.28 54313
2017 .80 60.12 53,355
2016 .96 46.20 52,222
National 1.30 134.6
average
*4th quarter data is not available at this time and has been estimated.
39
Date: December 13,2019 Report No. 2019-198
CONCLUSION:
DME is dedicated to maintaining exceptional reliability indices and reducing the total number of
outages on the system, despite an ever-growing electric system and unpredictable Texas weather.
STAFF CONTACT:
Jerry Looper
Electric System Operations Manager
(940) 349-7676
Jerry.Looperkcityofdenton.com
40
Date: December 13,2019 Report No. 2019-199
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT: Cemetery Fees
BACKGROUND:
On December 9, a question was asked by Council Member Armintor regarding the costs for
cremains and infants on Sundays. The information below will provide clarification to the
question and additional information regarding future steps in cemetery operations.
DISCUSSION:
The Parks and Recreation Department (PARD) does not perform grave burial services. The City
of Denton schedule of fees provides costs for cemeteries only pertaining to permits and sale of the
plots. In the event of a death, patrons work with funeral homes to coordinate burial services.
Funeral homes coordinate with businesses that are bonded and insured to work on Denton's
cemeteries. Currently, Calvert Grave Service Inc. is the only certified contractor that performs
burial services at the city cemeteries. In addition, Calvert Grave Service has performed burial
services for IOOF and Oakwood Cemetery for several generations.
PARD staff reached out to the certified contractor, several months ago to gather input regarding
their pricing structure (Exhibit 1). It turns out that Calvert Grave Service sent us the incorrect
pricing list, which was listed on the Informal Staff Report(ISR). On December 10, 2019, Calvert
Grave Service sent us the correct pricing list(Exhibit 2). The chart below is the associated burial
costs Calvert Grave Service provides for patrons.
Correct Service Charges (Provided Dec 10, Original Service Charges (Incorrect)
2019
Full Size Coffin Full Size Coffin
Weekdays, Monday—Friday $620 - $850 Weekdays, Monday—Friday $600 - $800
Saturday - Sunday $1,000 - $1,600 Saturday - Sunday $900 -
$1,100
Infant Coffin $400 - $550 Infant Coffin $400 - $550
Cremains $520 - $600 Cremains $485 - $580
Additional Cost Additional Cost
Cremains, Infant (Saturday) $300 Cremains, Infant(Sunday $460
only)
Cremains, Infant (Sunday) $500
41
Date: December 13,2019 Report No. 2019-199
Per the list provided by Calvert Grave Service, the burial cost is slightly higher compared to the
original pricing that was provided to staff. Also, there is an additional cost on Saturdays for
cremains and infants.
It is noted on the Calvert Grave Service fees that they discourage funerals on Sundays at IOOF
or Oakwood Cemetery. In conversations with the contractor, they prefer not to do burials on
Sundays so that they can have a day of rest. However, Calvary Grave Service can do funerals on
a Sunday on a case-by-case basis. Therefore, the contract sets prices higher on weekends, and
especially on a Sunday, to discourage funeral services from occurring. In addition, it takes 24
business hours to process permits for burials, and the City of Denton is closed on Saturdays,
which could be a time constraint for patrons wanting to do funeral service on a Sunday. Lastly,
the additional cost on Saturdays and Sundays pertains only to cremains and infant burials. There
is already a separate charge for full size coffin burials for Saturdays and Sundays.
Since Calvert Grave Service is the only contractor that provides burial services for IOOF and
Oakwood Cemetery,PARD is researching opportunities to improve the selection of burial services
provided to patrons. PARD is exploring the idea of offering burial services conducted by staff and
working with Purchasing to identify other potential service providers. By exploring these options,
this would be an opportunity for the City of Denton to improve the current process and services
we provide for patrons at IOOF and Oakwood Cemeteries.
ATTACHMENTS:
1. Incorrect Calvert Grave Service Costs
2. Correct Calvert Grave Service Costs
STAFF CONTACT:
Gary Packan
Parks and Recreation
Gary.Packan@cityofdenton.com
REQUESTOR: Council Member Armintor
PARTICIPATING DEPARTMENTS: Parks and Recreation
STAFF TIME TO COMPLETE REPORT: 2 hours
42
Date: December 13,2019 Report No. 2019-200
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Voting (Polling) Location Use by City of Denton 2018-2019 and Potential for 2020
BACKGROUND:
The report provides a comparison of voting locations used for elections held in 2018 and 2019 for
both early and election day voting.
DISCUSSION:
City Council requested staff provide polling location information well in advance of any upcoming
election. The next election will be held Saturday, May 2, 2020 (the first of two Uniform Election
Dates allowed under the Texas Election Code). The second Uniform Election Date is the first
Tuesday in November. The City's General Election will be held to elect members to Council
Members to Places 5, 6, and 7 (Mayor). Additionally, a Special Election will be held to elect
members to City Council Districts 1 and 2.
Each year, the City contracts with Denton County Elections to administer a joint election with
other jurisdictions who will hold an election on any Uniform Election Date. Each participant can
select early voting and election day locations to use within their jurisdiction; the one prerequisite
is that they meet accessibility requirements, as well as be willing to cover costs, as applicable.
Early voting sites are used by all participants at a cost share. Because early voting locations are
not precinct-based,meaning that voters are not restricted to vote only at a location assigned to their
precinct, there is no limit to the number of early voting locations or their proximity to each other.
For example, should the City decide to use the Civic Center as an early voting location, it can still
choose to use Texas Woman's University even though it is in the same precinct.
For election day, each participant selects locations within its jurisdiction. In the event participant
jurisdictions overlap with another's, it can impact the total number of locations to be used as well
as cost per entity for each location. It is up to the overlapping participants to decide whether or
not to use the other's selected locations. Should the other participant elect to not use a location,
the other jurisdiction would be responsible for the full cost of its use. For example, if the City
selects locations for use on election day, and the Denton Independent School District was holding
an election and decided it did not want to use one or more of those locations, the City would bare
the total cost. Further, because election day locations are precinct based (whole precincts are
assigned to each location), there can only be one location per precinct. For example, should the
City decide to use the Civic Center as an election day location, it cannot use Texas Woman's
University as they are in the same precinct. Precincts assigned to a location are not specific to
jurisdiction, rather to all voters. The City has a few sub-precincts that get assigned to other
locations because the neighboring jurisdictions in the joint election have the majority of voters
within the precinct.
43
Date: December 13,2019 Report No. 2019-200
The last day to order any election to be held May 2, 2020 is Friday, February 14, 2020. The City
is scheduled to order its May 2,2020 General and Special Elections on Tuesday,February 4,2020.
The General Election covers the election of members to City Council Places 5, 6, and 7 (Mayor)
and the Special Election covers the election of members to City Council Districts 1 and 2. While
the original plan was to order the elections on Tuesday, February 14, 2020, the date was moved
up one week as the filing deadlines for the Application for a Place on Ballot are different for those
electing to run for Places 5, 6, or 7 (Mayor) and those for City Council Places 1 or 2.
The final list of polling locations and determination of where voters will be directed to cannot be
determined until all participating entities have ordered their election. As a result, it is not possible
for staff to provide a final/proposed listing of early voting/election day polling locations in advance
or at the time the election is ordered. The City can, however, choose its locations at the time the
election is ordered and make additions up to the deadline to order the election(February 14,2020).
Attached are the following reports:
1. Election Summary 2018-2019—Provides an at-a-glance summary of early voting/election
day polling locations used as well as number of joint-election participants.
2. Polling Location Use Comparison 2018-2019 — Provides a concentrated view of early
voting/election day locations used in the May 2018, May 2019 and November 2019
elections. This provides an example of the variation between the number of locations used
during a(May) general election and(November) special election.
3. Available Polling Locations for May 2020 — Lists Denton locations used in 2018-2019
which can be considered for use in the General and Special Elections.
CONCLUSION:
Comments, suggestions or recommendations on the use of any locations within the City should be
sent to the City Secretary's Office by Friday, December 27, 2019. Staff has scheduled a work
session on polling locations for the January 14, 2020 Council Meeting and will present results of
any input/recommendations received.
STAFF CONTACT:
Rosa Rios
City Secretary
rosa.rios@cityofdenton.com
940-349-8309
REQUESTOR:
City Council
STAFF TIME TO COMPLETE REPORT:
28 hours
ATTACHMENTS
1. Election Summary 2018-2019
2. Polling Location Use Comparison 2018-2019
3. Potential Polling Locations for May 2020
44
CITY OF DENTON
ELECTIONS REPORT
2018-2019
Nby 2018 General Election: Places 5,6,and Nhyor(No Runo$)
Ordinance ordering election- 18-164
Ordinance canvassing election- 18-795
Early Voting Locations: 23
Election Day Locations: 11
No.of Participating Entities: 36
June 2018 RunoffElection: Place 5
Ordnance ordering election- 18-795
Ordinance canvassing election- 18-993
Early Voting Locations: 13
Election Day Locations: 10
No.ofParticipating Entities: 5
Nhy 2019 General Election: Districts 1,2,3,and 4(No Runo$)
Ordinance ordering election- 19-745
Ordnance canvassing election- 19-1008
Early Voting Locations: 26
Election Day Locations: 12
No.of Participating Entities: 28
November 2019 Special Election: Bond(State Constitutional)
Ordnance ordering election- 19-1831
Ordnance canvassing election- 19-2709
Early Voting Locations: 23
Election Day Locations: 16
No.ofParticipating Entities: 8
45
MAY2018-GENERAL: Places 5,6,and Nhyor
Early Voting Locations 23 Election Day Locations 11) Participating Entities 36
Braswell High School-26750 E.University Dr.,Aubrey Argyle Town Hall-308 Denton St.E.,Argyle ARGYLE
Carrollton Public Library-4220 N Josey In.,Canolkon Billy Ryan High School-5101 E NEKmney St.,Denton ARGYLE ISD
Corinth City Hall-3300 Corinth MAY..,Corinth Denia Recreation Center-1001 Parvm St,Denton CELINA
Denton Civic Center-321 E.NbKmney St.,Denton Denton Fire Station#7-4201 Vintage Blvd.,Denton CORINIH
Denton County Elections Administration-701 Km berly Dr.,Denton Knun LSD Administration Bruklurg-1200 Bobcat Blvd.,Krum CROSS ROADS
Denton County Southwest Courthouse-6200 Canyon Falls Dr.,Flower Nbund LA Nelson Elementary-3909 Teasley Ln.,Denton DENTON
Flower Nbund Court and Police Budding-4150 Kirkpatrick,Flower Nbund NIIKRecreation Center-1300 Wilson St.,Denton DENIONCOUNTYFRESH WATER SUPPLYDISTRICTNO I-B AND 1 F
Frisco Fire Station#4-4485 Cotton Gin,Frisco North Branch Library-3020 Nlocust St,Denton DENTON LSD
Frisco Fire Station#7-330 W Stonebrook Pkwy.,Frisco North Lakes Recreation Center-2001 W Windsor Dr.,Denton DRAPER
Griffin NWe School-3703 Eldorado Pkwy.,Frisco Pecan Creek Elementary-4400 LakeviewBlvd.,Denton FLOWER NDUND
Griffin Mddle School-5105 N Colony Bhd,The Colony Ponder Town Hall-102 WBadey St.,Ponder FORT WORTH
I hghland Wage Municipal Complex-1000 Highland Village Rd,Lighland Village FRISCO
Justin Mmicipal Complex-415 N CoHege,Justin FRISCO ISD
Kann LSD Ahnmistration Budding-1200 Bobcat Blvd.,Kum HICKORYCREEK
Lake Dallas City Hall-212 Nbm Street,Lake Dallas 1-IGHIANDVHL4GE
LakeviewMddle School-4300 Keys Dr.,The Colony JUSTIN
Lakewood Village Town Hall-100 Hghndge Dr.,Lakewood Wage KRUGERVI1LE
Lewisville Muvcipal Annex-1197 W.Nhin Street,Lewisville KRUMISD
Little Elm Public Library-100 W Eldorado Pkwy.,Little Ehn LAZE DALLAS
Pilot Point Senior Citizen Center-310 S Washington St.,Pilot Point LAKEVLOOD VILIAGE
Sanger Church ofChrist-400 Locust St.,Sanger LEWISVII L F
Steven E Copeland Government Center-1400 FM424,Cross Roads LEWISVIIIE ISD
Trophy Club Town Halt-1 Trophy Wood Ile.,Trophy Chub LITTLE ELM
LITTLE ELMISD
Nhy 2018 General Election Places 5,6,and Nhyor NORTH LAKE
Ordinance ordering election-18-164 NORTHWEST LSD
Ordinance canvassing electron-18-795 OAKPOINT
PILOT POINT
PILuOT POINT ISD
Also used in the RrnoffElection POICER
POMER ISD
PROSPER
PROSPERED
SANGER
SANGER ISD
TROPI IYCLIJB
46
JUNE 2018-RUNOFF: Place 5
Early Voting Locations 13 Election Day Locations 10 Participating Entities 5
Brasw fl High School-26750 E.University Dr.,Aubrey Billy Ryan High School-5101 E NbKmney St.,Denton ARGYLE
Carrollton Public Library-4220 NJosey Ln.,Carrollton Dania Recreation Center-1001 Parvin Street,Denton DENFON
Corinth City Hall-3300 Corinth Pkwy.,Corinth Flower Nbund Police and Muni CT-4150 Knkpatrick,Flower Nbund FLOWER NDUUND
Denton Civic Center-321 E.NtKmney St.,Denton Flower Nbund Public Library-3030 Broadmoor,Flower Nbund LEWISVR t E
Denton County Elections Administration-701 Ki nberly Dr.,Denton LA Nelson Elementary-3909 Teasley In.,Denton PROSPER
Denton County Southwest Courthouse-6200 Canyon Falls Dr.,Flower Nbund Lewisville M nicipal Annex-1197 W.Nhin Street,Lewisville
Flower Nbund Court and Police Budding-4150 Knkpatrick,Flower Nbund MKRecreation Center-1300 Wilson St.,Denton
Frisco Fire Station#4-4485 Cotton Gin,Frisco North Branch Library-3020 NLocust St.,Denton
Frisco Fire Station#7-330 W StonebrookPkvy.,Frisco Pecan Creek Elementary-4400 Lakeview Blvd.,Denton
Griffin Mddle School-3703 Eldorado Pkwy.,Frisco Prosper Fire Station No.2-1140 S.Teel Parkway,Prosper
Griffin Middle School-5105 N Colony Bhd,The Colony
Highland Village Mmicipal Complex-1000 Highland Village Rd.,Highland Village
Justin Mmicipal Complex-415 N College,Justin
Krum LSD Administration Building-1200 Bobcat Blvd.,Kmm
Lake Dallas City Hall-212 Nbin Street,Lake Dallas
LakeviewMddle School-4300 Keys Dr.,The Colony
Lakewood Village Town Ha➢-100 Higluidge Dr.,Lakewood Village
Lewisville Mmicipal Annex-1197 W.Nhin Street,Iewisv➢le
Little Elm Public Library-100 W Eldorado Pkwy.,little Elm
Plot Point Senior Citizen Center-310 S Washington St.,Pilot Point
Sanger Church ofChrist-400 Locust St.,Sanger
Steven E Copeland Government Center-1400 FM424,Cross Roads
Trophy Club Town Had-1 Trophy Wood Dr.,Trophy Club
June 2018 RunoffElection for Place 5
Ordinance ordering election 18-795
Ordinance canvassing election-18-993
Also used in the General Election
47
MAY2019-GENERAL: Districts 1,2,3,and 4
Early Voting Locations (26) Election Day Locations(12) Participating Entities(28)
Bartonville Town Hall-1941 E.Jeter Rd.,Bartonville Argyle Town Hall-308 Denton St.E.,Argyle ARGYLE
Carrollton Public library-4220 NJosey Ln.,Carrollton Denia Recreation Center-1001 Parvin St.,Denton ARGYLE ISD
Corinth City Hall-3300 Corinth Pkwy.,Corinth Denton Fire Station#7-4201 Vintage Blvd.,Denton BARTONVILLE
Denton Civic Center-321 E.NbKmney,Denton Denton ISD Sisk Service Center Annex-230 NNhyhill Rd.,Denton COPPER CANYON
Denton County Elections Administration -701 Knnberly Dr.,Denton Knnn LSD Administration Building-1200 Bobcat Blvd,Knun CORINM
Denton County Southwest Courthouse-6200 Canyon Falls Dr.,Flower Nbund LA Nelson Elementary-3909 Teasley In.,Denton CROSS ROADS
Flower Nbund Court and Police Building- 4150 Kakpatrick,Flower 1Nbund NIKRecreation Center-1300 Wilson St.,Denton DENTON
Frisco Fire Station#4-4485 Cotton Giro,Frisco North ranch Library-3020 N Locust St.,Denton FLOWER NDUND
Frisco Fire Station#7-330 W Stonebrook Pkwy.,Frisco North Lakes Recreation Center-2001 W Windsor Dr.,Denton FORT VNDRTH
Greek Lea Center-621 S.Welch St.,Denton Pecan Creek Elementary-4400 Lakeview Blvd.,Denton FRISCO
Cn>$m Mddle School-3703 Eldorado Pkwy.,Frisco Robson Ranch Clubhouse-9428 Ed Robson Blvd.,Denton FRISCO ISD
Cn>$m Mddle School-5105 N Colony Blvd.,The Colony UNT Greek Life Center-621 S Welch St.,Denton JUSTIN
1ghland Village Municipal Complex-1000 Highland Village Rd.,Highland Village IRUGERVH LE
Justin Mmicipal Complex-415 N College,Justin KRUMISD
Knun LSD Administration Bwl&g-1200 Bobcat Blvd.,Kmm LAKE DALLAS ISD
Lake Dallas City Hall- 212 Main Street,Lake Dallas IEWISVICIE
IakeviewNUdle School-4300 Keys Dr.,The Colony LEWISVICIE
Lewisville Municipal Annex-1197 W.Mrin Street,Lewisville LITTLE ELM
Little Elm Recreation Center-303 Main St.,Little Elm LITTLE ELMISD
Parr Library-Wmdhaven Pkwy.,Plano NORTHWEST ISD
Pilot Point Senior Citizen Center-310 S Washington St.,Pilot Point PILOT POINT
Prosper Fire Station#2-1140 S.Teel Pkwy.,Prosper PILOT POINT ISD
Robson Ranch Clubhouse-9428 Ed Robson Cir.,Denton PLANO
Sanger Church of Christ-400 Locust St.,Sanger PROSPER
Steven E Copeland Government Center-1400 FM424,Cross Roads PROSPER ISD
Trophy Chub Town Hall-1 Trophy Wood Dr.,Trophy Chub SANGER ISD
SOUIHIATE
Miy 2019 General Election Districts 1,2,3,and 4 TROPHYCLUB
Ordinance ordering election-19-745
Ordinance canvassing election-19-1008
48
NOVENBER 2019-BOND
Early Voting Locations 23 Election Day Locations 16 Participating Entities 8
Carrollton Public library-4220 N Josey Tn.,Carrollton Argyle Town Hall-308 Denton St.,Argyle COPPELL
Corinth City Hall-3300 Corinth Pkwy,Corinth Aubrey City Hall-107 S.Nhin St.,Aubrey DEMON
Denton Civic Center-321 E.NbKinney St.,Denton Bartonville Town 1-bll-1941 Jeter Rd.E,Bartonville DENMNCOUNTYMJMCIPALUDCTIYDISTRICrNO.6
Denton County Elections Administration-701 Kimberly Dr.,Denton Corinth City Hall-3300 Corinth Pkwy,Corinth NORTHLAKE NLMCIPAL MANACENENr DISTRICT NO.2
Denton County Southwest Courthouse-6200 Canyon Falls Dr.,Flower Nbund Dcnia Recreation Center-1001 Parvin,Denton SNILEYROAD WATER CONTROLAND MROVENENr DLSTRICrNO.1
Flower Nbund Community Activity Center- 1200 Gerauk Rd.,Flower Ivbund Knun ISD Admin Buikling-1200 Bobcat Blvd.,Kum STATE OF TEXAS
Frisco Fire Station#4-4485 Cotton Gin Rd.Frisco Lifeline Church-2800 Pennsylvania Dr.,Denton THE LAKES FRESHWATER SUPPLYDISTRICI'OF DENMN COUNTY
Frisco Fire Station#7-330 W.StonebrookPkwy,Frisco NIKJr Recreation Center-1300 Wilson,Denton FLOWER NDUND
Ighland Village Municipal Complex-1000 Highland Village Rd.,Highland Village North Branch Library-3020 N Locust St.,Denton
Justin Municipal Complex-415 N College Ave.,Justin North Lakes Recreation Center-2001 W Windsor Dr.,Denton
Krum ISD Administration Building-1200 Bobcat Blvd,Krum Take Dallas Ponder Town Hall-405 ShaBher,Ponder
Lake Dallas City Hall-212 Nhin St, Robson Ranch Clubhouse-9428 Ed Robson Cr.,Denton
Lewisville Municipal Annex-1197 W.Nhin St,Lewisville South Branch Library-3228 Teasley Tan.,Denton
Tittle Elm Recreation Center-303 Nhin St_,Little Ekn Steven E.Copeland Govt Center-1400 FM424,Cross Roads
Pilot Point Senior Center-310 S.Washington St.,Pilot Point Towne North Baptist Church-526 Hercules Ln.,Denton
Prosper Fire Station#2-1140 S.Teel Pkwy,Prosper UNr Gateway Center-801 North Teams Blvd.,Denton
Robson Ranch Clubhouse-9428 Ed Robson Cir.,Denton
Steven E.Copeland Government Center-1400 FM424,Cross Roads
Texas Woman's University—Student Union-420 Administration Dr.,Denton
The Colony Annex Building-6804 Nhin St_,The Colony
Trmberglen Recreation Center-3810 Timberglen Rd.,Dallas
Trophy Club Municipal Utility District M.I Building-100 Municipal Dr.,Trophy Club
University ofNorth Teams—Gateway Center-801 North Texas Blvd.,Denton
November 2019 Bond Election
Ordinance ordering election-19-1831
Ordinance canvassing election-19-2709
49
City of Denton
Elections
Polling Location Comparison Chart
2018-2019
EARLY ,,'May 2018 , May 2019
General General , November 2D19
P1. 5, B, G Mayor Dist. 1, 2, 3, 9 4 Bond
[*June Runoff P1. 51 [No Runoff] (State Constitutional)
Participants: 3G/Gen. Participants: 28
VOTING Participants: 5/Runoff Participants: 28
Bartonville Town Hall-1941 E.Jeter Rd., ✓
Bartonville
Braswell High School-26750 E.University Dr., ✓
Aubrey
Carrollton Public Library-4220 N.Josey In., ✓ ✓ ✓
Carrollton
Corinth City Hall-3300 Corinth Pkwy., ✓ ✓ ✓
Corinth
Denton Civic Center-321 E.McKinney St., ✓ ✓ ✓
Denton
Denton County Elections Administration -701 Kimberly Dr., ✓ ✓ ✓
Denton
Denton County Southwest Courthouse-6200 Canyon Falls Dr., ✓ ✓ ✓
Flower Mound
Flower Mound Community Center-1200 Gerault Road, ✓
Flower Mound
Flower Mound Court and Police Building- 4150 Kirkpatrick, ✓ ✓
Flower Mound
Frisco Fire Station#4-4485 Cotton Gin, ✓ ✓ ✓
Frisco
Frisco Fire Station#7-330 W Stonebrook Pkwy., ✓ ✓ ✓
Frisco
Greek Life Center-G21 S.Welch St., ✓
Denton
Griffin Middle School-3703 Eldorado Pkwy., ✓ ✓
Frisco
Griffin Middle School-5105 N.Colony Blvd., ✓ ✓
The Colon
Highland Village Municipal Complex-1000 Highland Village Rd., ✓ ✓ ✓
Highland Village
Justin Municipal Complex-415 N College, ✓ ✓ ✓
Justin
Krum ISD Administration Building-1200 Bobcat Blvd., ✓ ✓ ✓
Krum
Lake Dallas City Hall- 212 Main Street, ✓ ✓ ✓
Lake Dallas
Lakeview Middle School-4300 Keys Dr., ✓ ✓
The Colon
Lakewood Village Town Hall-100 Highridge Dr., ✓
Lakewood Village
Lewisville Municipal Annex-1197 W.Main Street, ✓ ✓ ✓
Lewisville
Little Elm Public Library-100 W.Eldorado Pkwy., ✓
Little Elm
Little Elm Recreation Center-303 Main St., ✓ ✓
Little Elm
Parr Library-G200 Windhaven Pkwy., ✓
Plano
Pilot Point Senior Citizen Center-310 S Washington St., ✓ ✓ ✓
Pilot Point
Prosper Fire Station#2-1140 S.Teel Pkwy., ✓ ✓
Prosper
Robson Ranch Clubhouse-9428 Ed Robson Cir., ✓ ✓
Denton
Sanger Church of Christ-400 Locust St., ✓ ✓
Sanger
Steven E Copeland Government Center-1400 FM 424, ✓ ✓ ✓
Cross Roads
Texas Women's University-420 Administration Drive, ✓
Denton
The Colony Annex Building-G804 Main Street, ✓
The Colon
The Colony Government Center-G301 Main,
The Colon
Timberglen Library-18505 Midway Rd.,
Dallas
Timberglen Recreation Center-3810 Timberglen Road, ✓
Dallas
Trophy Club Municipal Utility District#1 Building-100 Municipal Drive, ✓
Trophy Club
Trophy Club Town Hall-I Trophy Wood Dr., ✓
Trophy Club
University of North Texas-Gateway Center-801 N.Texas Blvd., ✓
Denton
No precnct assignment to location applies • The*indicates the location was also used for the runoff election,if applicable
during early voting. • The sections in black indicate site not used for the corresponding election.
50
City of Denton
Elections
Polling Location Comparison Chart
2018-2019
✓May 2018 , May 2019
Precinct General General , November 2019
ELECTION P1. 5, G, R Mayor Dist. I, 2, 3, 9 4 Bond
Assignments [*June Runoff P1. 5] (State Constitutional)
Participants: 3G/Gen. [No Runoff] participants: 28
2018 2010 2019DAY Participants: 5/Runoff Participants: 28
Gen Gen S cl
4017 4017 4DI7 Argyle
✓ ✓Town Hall-308 Denton St., ✓
9Vle
1005 Aubrey City Hall-107 S.Main St.,
Aubrey
40IG Bartonville Town Hall-1941 Jeter Rd.E.,
Bartonville
1010,1013,1039, Billy Ryan High School-5101 E McKinney St., ✓
4012 Denton
1038,1039 Corinth City Hall-3300 Corinth Pkwy.,
Corinth
1015,4015.4037 1015,4015.4037 4004,4015, Oenia Recreation Center-1001 Parvin, ✓ ✓ ✓
4037,4044 Denton
4003,4004, 4002,4004, Denton Fire Station#7-4201 Vintage Blvd., ✓ ✓
4044 4044 Denton
1010,1013,1039, Denton ISO Sisk Service Center Annex-230 N Mayhill Rd., ✓
4012 Denton
4000 40OD,4001 4000,4001, Krum ISO Admin Building-1200 Bobcat Blvd., ✓ ✓
4042 Krum
IDIG,ID17,1018, 1016.1017,1018, L.A.Nelson Elementary-3909 Teasley Ln., ✓* ✓
1019,1046,40IG 1019,1046,401B Denton
1016,1017,1046 Lifeline Church-2800 Pennsylvania Dr.,
Denton
1014,4009,4010, 1014,4009,401D. 4011,4012,4041 MILK Jr Recreation Center-1300 Wilson, ✓* ✓ ✓
4011,4DI3,4014 4011,4DI3,4014 Denton
1005,1007,1008, 1005,1007,1008,
1009,1011,1012, 1009,1011,1012, 4006,4009, North Branch Library-3020 N Locust St., ✓
4006,4008, 4006,4008, 4010 Denton
4040,4042 4040,4042
4001,4005, 4005, 4007,
4007,4038, 4DD5,4DD7, 4008,4038, North Lakes Recreation Center 200I W Windsor Or., ✓ ✓
4039,4045 4038 4040 Denton
1038,4041 1038,4041 Pecan Creek Elementary-4400 Lakeview Blvd., ✓
Denton
4002 4002 Ponder Town Hall-405 Shaffner,
Ponder
4003 4003 Robson Ranch(Clubhouse)-9400 Ed Robson Blvd.,
Denton
1014,1015,1018, South Branch Library-3228 Teasley Lan.,
1019 Denton
1007 Steven E Copeland Government Center-1400 FM 424, ✓
Cross Roads
1008,1009,1010, Towne North Baptist Church-52B Hercules Ln.,
1011,1012,1013 Denton
4013,4014, UNIT Gateway Center-801 North Texas Blvd.,
4039,4045 Denton
4039,4045 UNIT Greek Life Center-621 S Welch St.,
Denton
Precincts in blue indicate
continuous use in eg noral • The*indicates the location was also used for the runoff election,if applicable
election from year-to-year. Precinct use • The sections in black indicate site not used for the corresponding election.
not compared
to general
election use.
51
City of Denton
Elections
Available Polling Locations
2020
EARLY ,,'May 2018 , May 2U19
General General
P1. 5, 6, R Mayor
[*June Runoff P1. 5] Dist. I, 2, 3, 6 4
Participants: 36/Gen. [No Runoff]
VOTING Participants: 28
Participants: 5/Runoff
Denton Civic Center-3211.McKinney St., ✓* ✓
Denton
Denton County Elections Administration -701 Kimberly Dr., ✓* ✓
Denton
Greek Life Center-021 S.Welch St., ✓
Denton
Robson Ranch Clubhouse-0428 Ed Robson Cir., ✓
Denton
Texas Women's University-420 Administration Drive,
Denton
University of North Texas-Gateway Center-801 N.Texas Blvd.,
Denton
• The*indicates the location was also used for the runoff election,if applicable
• The sections in black indicate site not used for the corresponding election.
D May 2018 May 2019
C I General General
ELECTION 1 S P1. 5, 6, 6 Mayor Dist. I, 2, 3, 6 4
T T T [*June Runoff P1. 5] [No Runoff]
R Participants: 36/Gen.
Y 1DAY
Participants: 5/Runoff Participants: 28
C
1 MLK Jr Recreation Center-1300 Wilson, ✓* ✓
Denton
1 Pecan Creek Elementary-4400 Lakeview Blvd., /* ✓
Denton V
rJ Billy Ryan High School-5101 E McKinney St., ✓*
LL Denton Used as Denton ISD on Ballot
�7 North Branch Library-3020 N Locust St., ✓* ✓
L Denton
3, Denia Recreation Center-1001 Parvin, ✓;k ✓
4 Denton
3 Denton Fire Station#7-4201 Vintage Blvd., ✓ ✓
Denton
3 North Lakes Recreation Center-2001 W Windsor Dr., ✓ ✓
Denton
3 Robson Ranch(Clubhouse)-0400 Ed Robson Blvd.,
Denton
3 UNT Greek Life Center-G21 S Welch St.,
Denton
4 L.A.Nelson Elementary-3009 Teasley In., /* ✓
Denton V
• The*indicates the location was also used for the runoff election,if applicable
• The sections in black indicate site not used for the corresponding election.
n May 2U18 May 2019
I General General
e s P1. 5, 6, 6 Mayor
I T OTHER LOCATIONS [*June Runoff P1. 5] Dist. I, 2, 3, 4
T R [No Runoff]
v I Participants: 36/Gen.
C Participants: 5/Runoff Participants: 28
T
r� Denton ISD Sisk Service Center Annex-230 N Mayhill Rd., Not used as Billy Ryan Elem. School /
L Denton was used. V
4 Lifeline Church-2800 Pennsylvania Dr., Only used for November 2019 Special Election by County
Denton
4 South Branch Library-3228 Teasley Lan., Only used for November 2019 Special Election by County
Denton
Towne North Baptist Church-520 Hercules In., Only used for November 2019 Special Election by County
Denton
3 UNT Gateway Center-801 North Texas Blvd., Only used for November 2019 Special Election by County as NNT
Denton Greek Life will never be available in November
52
Council Requests for Information
responseCouncil Member Requestor Date Service Request Summary of Request Preferred format for Staff Assigned Department Comments
1 Council Member Meltzer 08/01/19 Policy Review the use of the Historic Tax Abatement Incentives to encourage Informal Staff Report Rogers Economic Development Staff is collecting data and finalizing report;pending
redevelopment in the area. other departmental priorities
2 Council Member Davis 10/25/19 Clarification Does staff have any information about a crossing on Oak at Welch near Friday Report Jahn Capital Projects Information will be included the December 13 Friday
the Village Church? Report
3 Council Member Davis 10/25/19 Clarification Can staff look into the traffic patterns on McKinney St.near the Friday Report Jahn Capital Projects Information will be included the December 13 Friday
Courthouse to improve pedestrian safety? Report
4 Council Member Briggs Work session on smart city led applications discussion on what we need Work Session Information will be included in a future Friday Report
to do next steps
Council Member Davis 11/05/19 Policy Large-Scale Mural on Post Office Building.This is a left-field request,so Informal Staff Report Rogers Economic Development Information will be included in a future Friday Report
and ISR or even a polite email to tell me it's impossible is just fine. I'd
5 like to work with the Postal Service or the GSA or whatever the
appropriate federal agency is to use City public art funds(and perhaps
community raised fund)to paint a large-scale mural on the East wall of
the post office(the one that faces the City Hall parking lot)
6 Council Member Briggs 11/21/19 Service Request Resident Concern:Are there any permanent solutions for the speeding Email Information will be included the December 20 Friday
around Wilson Elementary? Report
7 Mayor Watts 11/27/19 Service Request Can staff work with the contractor for the PEC 4 project to ensure that Email Estes Capital Projects Information will be included in a future Friday Report
fiber lines are not being cut?
8 Council Member Briggs 12/04/19 Policy Resolution in support of the north Texas businesses being taken by unt Work Session Birdseye City Manager's Office Council Member Briggs will present during the Pending
items work session on December 17.
9 Council Member Briggs 12/04/19 Service Request Can staff address the concerns of a resident regarding dangerous traffic Friday Report Jahn Capital Projects Information will be included in a future Friday Report
on Vine St.,Texas St.,and Schmidt near TWU
10 Council Member Meltzer 12/05/19 Service Request Can staff look at the intersection of W.Hickory and Miller to see if Email Jahn Capital Projects Information will be included the December 13 Friday
anything can be done about line of sight issues? Report
Council Member Davis 12/06/19 Clarification Todd E.is all over this,and is already pulling some info together for me. Informal Staff Report Estes Capital Projects Information will be included in a future Friday Report
But it'd be a good ISR for the whole council to have. I'd like to see a
11 summary of the mobility improvements(streets and sidewalks)that we
are making in connection with construction of the new Denton High
School.I'm especially interested in pedestrian and bike connectivity with
nearby neighborhoods,and on the Western side of the campus.Thanks!
12 Council Member Armintor 12/08/19 Clarification Can you please let me know what all the permits are for by category? Email Rosendahl Development Services Information will be included in a future Friday Report
13 Council Member Armintor 12/09/19 Clarification Please clarify the extra charge for cremains and baby burials on Friday Report Packan Parks and Recreation Information will be included the December 13 Friday
Sundays. Report
14 Council Member Davis 12/10/19 Clarification Is Yarbrough Way half county/half city?Are there load restrictions on Email Jahn Capital Projects Information will be included the December 13 Friday
that road,and should we already have signs out there? Report
15 Council Member Briggs 12/11/19 Service Request Can staff look at the turn indication signs at the intersection of 1-35E and Email Estes Capital Projects Information will be included in a future Friday Report
Brinker?
16 Council Member Armintor 12/12/19 Service Request Can staff check on the new sidewalk that was constructed on Bonnie Email Jahn Capital Projects Information will be included in a future Friday Report
Brae near US 77 intersection for ADA accessibility?
17 Council Member Briggs 12/13/19 Policy Need to revise our tree ordinance Work Session McDonald Development Services Council Member Briggs will present during th pending
items work session on January 7.
53
December 2019
1 2 3 4 5 6 7
11:3 0 am Joint C C/DISD 10:30 Cornnittee on Citizen 2:30pm Agenda Committee 4:00pm Public Art Conn ittee-
Lunc he on Engagement Cancelled
1:30pm Committee on the 12:00 pm CC Work
Environment Se ssion
5:30pm Traffic Safety 6:30 pm CC Regular
Commission Session
8 9 10 11 12 13 14
9:00a m Public Utilities 9:00 am Mob ility 11:00amEDP-Cancelled
Bo a rd Committee 5:00pm P&Z Work Session
2:00 pm 2nd Tuesday 6:30pm P&Z Regular Session
5:30pm HLC Session
15 16 17 18 19 20 21
5:3 0p m ZBA 12:00 p m CC Work 4:00pm HaBSCo Nbeting-
Se ssion CANCELLED
6:30 p m CC Regular 6:00pm Committee on
Se ssion Persons with Disabilities
22 23 24 25 26 27 28
o Council Meeting
29 30 31
o Council Meeting
54
January 2020
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4
New Year's Day
Holiday
5 6 7 8 9 10 11
11:30 am Council 2:00 pm CC Work 2:30pm Agenda 8:30 DEDC Special Called
luncheon Se ssio n Committee
COE 1:30
6:30 pm CC Regular 5:00pmP&ZWorkSession 11:00 EDPB Special Called Traffic Safety Session 5:30 Airport Advisory Board 4:00pm Public Art Committee
Commission 5:30 pm 6:30pm P&Z Regular Session Special Cafled
12 13 14 15 16 17 18
PUB 9am 10:30am Audit/Finance 2:30pm Agenda 6:00pmCommitteeon
2:00 pm 2nd Tuesday Committee Persons with Disabilities
Session HABSCO 4pm
Mobility Committee
Meeting 9:00 am
19 20 21 22 23 24 25
MLK Day No Council Meeting 12:00 TIF Board(TIRZ)
Holiday 2:30pm Agenda
Committee
5:00pm P&Z Work Session
6:30pm P&Z Regular Ses s ion
26 27 28 29 30 31
PUB 9am 10am CouncilAiport 2:30pm Agenda 5:30PM Board of
ZBA 5:30pm Committee Committee Ethics
2:00 pm 4th Tuesday
Session
55
February 2020
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
2 3 4 5 6 7 8
1 11:30 am Council 2:00 pm CC Work 2:30pm Agenda 8:30DEDC
Lunc he on Se ssion Committee 4:00 Public Art Committee
COE 1:30 6:30 pm CC Regular 5:00pmP&ZWorkSession
Traffic Safety Session 6:30pm P&ZRegular Session
Commission 5:30 pm
9 10 11 12 13 14 15
PUB 9am 2:00 pm 2nd Tuesday 11:00EDPB
Session 2:30pm Agenda HOT&Sponsorship
Mobility Committee Committee Tentative 10:00
Meeting 9:00 am 5:30 Airport Advisory Board
I
16 17 18 19 20 21 22
2:00 pm CC Work 2:30pm Agenda 6:00pmCommittee on
Session Committee Persons Withasabilities
6:30 pm CC Regular 5:00pmP&ZWorkSession HABSCO 4pm
Se s sio n 6:30pm P&Z Regular Session
23 24 25 26 27 28 29
PUB 9am 10am CouncilAiport 5:30PM Board of
ZBA 5:30pm Committee Ethics
2:00 pm 4th Tuesday
Session
56
Cityof Denton City Hall
215 E. McKinney St.
Denton,Texas 76201
www.cityofdenton.com
DENTON Meeting Agenda
City Council
Tuesday,January 7, 2020 12:00 PM Work Session Room&Council Chambers
WORK SESSION BEGINS AT 12:00 P.M.IN THE WORK SESSION ROOM
REGULAR MEETING BEGINS AT 6:30 P.M.IN THE COUNCIL CHAMBERS
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Tuesday, January 7, 2020, at 12:00 p.m. in the Council Work Session Room at City Hall,
215 E.McKinney Street,Denton,Texas at which the following items will be considered:
WORK SESSION
1. Citizen Comments on Consent Agenda Items
This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be
given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda.
A Request to Speak Card should be completed and returned to the City Secretary before Council considers
this item.
2. Requests for clarification of agenda items listed on this agenda.
3. Work Session Reports
A. ID 19-2840 Receive a report,hold a discussion,and give staff direction regarding City Hall West.
B. ID 19-2959 Receive a report, hold a discussion, and give staff direction regarding doorbell cameras
and the availability of a law enforcement portal that would allow the Denton Police
Department to gain access to resident's video with their consent.
C. ID 19-2764 Receive a report, hold a discussion, and give staff direction regarding roles and
responsibilities of the City's Economic Development department, including the staff and
support provided to the Denton Main Street Association.
D. ID 19-2739 Receive a report, hold a discussion, and give staff direction regarding the Fine Arts
Theater renovation and rehabilitation project and possible financial or other incentives
related to the project.
E. ID 19-2883 Receive a report, hold a discussion, and give staff direction regarding the 2020 Denton
Mobility Plan Update.
F. ID 19-2369 Receive a report, hold a discussion and give staff direction regarding procedures for a
proposed development for property located in the City's ETJ at the intersection of South
Bonnie Brae and Allred Road.
G. ID 20-001 Receive a report, hold a discussion, and give staff direction on pending City Council
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City Council Meeting Agenda January 7, 2020
requests for information.
Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider
specific items when these items are listed below under the Closed Meeting section of this agenda. The City
Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent
with Chapter 551 of the Texas Government Code, as amended,or as otherwise allowed by law.
1. Closed Meeting:
A. ID 19-2891 Consultation with Attorneys-Under Texas Government Code Section 551.071.
Consult with the City's attorneys and discuss legal status, expenses and strategy in Cause
No. 19-10653-442, styled "Stonetown Country View, LLC v. City of Denton, Texas
and Board of Adjustment for City of Denton, Texas" pending in the 442nd Judicial
District Court, Denton County, Texas; where discussion of these legal matters in an open
meeting would conflict with the duty of the City's attorneys to the City of Denton and the
Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas, or otherwise compromise the City's legal position in pending litigation.
Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open
Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final
decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the
Texas Government Code (the `Public Power Exception'). The City Council reserves the right to adjourn into a
Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq.
(The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of
the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings
Act,including,without limitation Sections 551.071-551.086 of the Texas Open Meetings Act.
NOTE: Any item scheduled for formal action at the Regular Meeting may be subject to a motion for
reconsideration at any time during the meeting or after the meeting, up until the next succeeding
official meeting of the Council.
REGULAR MEETING OF THE CITY OF DENTON CITY COUNCIL AT 6:30 P.M. IN THE
COUNCIL CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS AT
WHICH THE FOLLOWING ITEMS WILL BE CONSIDERED:
1. PLEDGE OF ALLEGIANCE
A. U.S. Flag
B. Texas Flag
"Honor the Texas Flag—I pledge allegiance to thee,Texas, one state under God,one and indivisible."
2. PROCLAMATIONS/PRESENTATIONS
A. ID 19-2963 Millie Giles-in recognition of her many contributions to the City of Denton
3. PRESENTATION FROM MEMBERS OF THE PUBLIC
A. Review of procedures for addressing the City Council.
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City Council Meeting Agenda January 7, 2020
B. Receive Scheduled Citizen Reports from Members of the Public. This section of the agenda permits
any person who has registered in advance to make a citizen report regarding a public business item he or
she wishes to be considered by the City Council. This is limited to no more than four (4) speakers per
meeting with each speaker allowed a maximum of four (4) minutes to present their report. At the
conclusion of each report, the City Council may pose questions to the speaker or may engage in
discussion. If the City Council believes that a speaker's report requires a more detailed review, the City
Council will give the City Manager or City Staff direction to place the item on a future work session or
regular meeting agenda and advise staff as to the background materials to be desired at such meeting.
C. Additional Citizen Reports - This section of the agenda, which is also known as the "open microphone"
section, permits any person who is not registered for a citizen report to make comments about public
business items not listed on the agenda. This section is limited to two open microphone speakers per
meeting with each speaker allowed a maximum of four (4) minutes. Such person(s) must file a "Blue Card"
requesting to speak during this period,prior to the calling of this agenda item.
During open microphone reports under this section of the agenda, the Council may listen to citizens speak.
However, because notice of the subject of the open microphone report has not been provided to the public
in advance, the Texas Open Meetings Act limits any deliberation or decision by the Council to: a proposal
to place the item on a future agenda; a statement of factual policy; or a recitation of existing policy. Council
Members may not ask the open microphone speakers questions or discuss the items presented during
open microphone reports.
NOTE: If audio/visual aids during presentations to Council are needed, they must be submitted to the City
Secretary 24 hours prior to the meeting.
4. CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to
implement each item in accordance with the Staff recommendations. The City Council has received
background information and has had an opportunity to raise questions regarding these items prior to
consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent
Agenda (Agenda Items A — H). This listing is provided on the Consent Agenda to allow Council Members
to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent
Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be
considered as the first items following approval of the Consent Agenda.
A. ID 19-2872 Consider adoption of an ordinance of the City Council of the City of Denton, Texas,
approving a grant application from Norman Roscoe LLC, from the Downtown
Reinvestment Grant Program not to exceed $7,188.59; and providing for an effective
date. The Downtown Denton Tax Increment Financing Zone No. 1 Board recommends
approval(4-1).
B. ID 19-2874 Consider adoption of an ordinance of the City Council of the City of Denton, Texas,
approving a grant application from Gonzo Athletics LLC dba The MVMT Lab, from the
Downtown Reinvestment Grant Program not to exceed $25,000; and providing for an
effective date. The Downtown Denton Tax Increment Financing Zone No. One Board
recommends approval(5-0).
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City Council Meeting Agenda January 7, 2020
C. ID 19-2875 Consider adoption of an ordinance of the City Council of the City of Denton, Texas,
approving a grant application from Scott Brown Commercial, for 216 W. Oak St., from
the Downtown Reinvestment Grant Program not to exceed $12,500; and providing for an
effective date. The Downtown Denton Tax Increment Financing Zone No. One Board
recommends approval(5-0).
D. ID 19-2876 Consider adoption of an ordinance of the City Council of the City of Denton, Texas,
approving a grant application from Scott Brown Commercial, for 211 N. Cedar St., from
the Downtown Reinvestment Grant Program not to exceed $12,500; and providing for an
effective date. The Downtown Denton Tax Increment Financing Zone No. One Board
recommends approval(5-0).
E. ID 19-2877 Consider adoption of an ordinance of the City Council of the City of Denton, Texas,
approving a grant application from Chi Dao, from the Downtown Reinvestment Grant
Program not to exceed $25,000; and providing for an effective date. The Downtown
Denton Tax Increment Financing Zone No. One Board recommends approval(5-0).
F. ID 19-2968 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Associated Supply Company, Inc., through the Buy Board Cooperative Purchasing
Network Contract # 597-19, for the acquisition of six (6) new Case excavators for the
Water Distribution and Wastewater Collections Departments; providing for the
expenditure of funds therefor; and providing an effective date (File 7211 - awarded to
Associated Supply Company, Inc., in the amount of $737,400). The Public Utilities
Board recommends approval(7-0).
G. ID 19-2969 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to purchase items with
Caterpillar Inc. through the Sourcewell Cooperative Purchasing Network Contract
Number 032119, for the purchase of three (3) new backhoes for the Public Works
(Drainage and Streets) and Denton Municipal Electric Departments and two (2) new
compact excavators for the Streets and Electric Departments; authorizing the expenditure
of funds therefor; and declaring an effective date (File 7233 - awarded to Caterpillar Inc.,
in the not-to-exceed amount of $422,284.32). The Public Utilities Board recommends
approval(7-0).
H. ID 19-2970 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Lessek Enterprises,
LLC dba Impress Graphics, for large volume mailing services; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7201 - awarded to
Lessek Enterprises, LLC dba Impress Graphics, for one (1) year, with the option for two
(2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of
$650,000).
4. ITEMS FOR INDIVIDUAL CONSIDERATION
A. ID 19-2938 Receive a presentation of an ordinance of the City of Denton, amending the City of
Denton Code of Ordinances (Code) Section 2-29(City Council Rules of Procedure)
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City Council Meeting Agenda January 7, 2020
Subsection (g)(5) (Majority Vote Required) establishing rules for items resulting in a
tie-vote;providing for a severability clause; and providing for an effective date.
B. ID 19-2939 Receive a presentation of an ordinance of the City of Denton to amend the City of Denton
Code of Ordinances (Code) Section 2-29(f)(4)(d) (City Council Rules of Procedure)
related to public hearings by allowing speakers who have previously provided input the
opportunity to provide a rebuttal after hearing the applicant's rebuttal; providing for a
severability clause; and providing for an effective date.
C. ID 19-2981 Receive a presentation of an ordinance of the City of Denton amending the City of Denton
Code of Ordinances (Code) Section 2-29 (City Council Rules of Procedure) Subsection
(d) (Types of Meetings) outlining standing practices for scheduling regular meetings of the
City Council and prescribing the standing practice for addressing City of Denton
recognized holidays; providing for a severability clause; and providing for an effective
date.
D. ID 19-2456 Consider approval of a resolution establishing Naming Policy Guidelines for City
buildings, facilities, land or any portion thereof, repealing Resolution No. R2012-007; and
declaring an effective date.
E. ID 19-2917 Consider adoption of an ordinance approving an agreement between the City of Denton,
Texas and the Denton Chamber of Commerce regarding an Economic Development
Partnership; and declaring an effective date.
F. ID 19-2980 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Lessek Enterprises,
LLC dba Impress Graphics, for printing services for the City of Denton City Manager's
Office; providing for the expenditure of funds therefor; and providing an effective date
(RFP 6977 - awarded to Lessek Enterprises, LLC dba Impress Graphics, for one (1)
year, with the option for three (3) additional one (1) year extensions, in the total four (4)
year not-to-exceed amount of$2,900,000).
G. ID 19-2618 Consider nominations/appointments to the City's Boards, Commissions, and Committees:
Airport Advisory Board, Animal Shelter Advisory Committee, Board of Ethics,
Committee on Persons with Disabilities, Community Development Advisory Committee,
Health & Building Standards Commission, Historic Landmark Commission, Human
Services Advisory Committee, Library Board, Parks, Recreation & Beautification Board,
Planning & Zoning Commission, Public Art Committee, Public Utilities Board, Traffic
Safety Commission, and Zoning Board of Adjustment.
5. PUBLIC HEARINGS
A. Z19-0012a Hold a public hearing and consider adoption of an ordinance of the City of Denton,
Texas, regarding a change in the zoning district and use classification from R2 District to
R4 District on approximately 2.61 acres of land generally located east of Mockingbird
Lane, approximately 133 feet south of Audra Lane in the City of Denton, Denton County,
Texas; adopting an amendment to the City's official zoning map; providing for a penalty in
the maximum amount of $2,000.00 for violations thereof; providing a severability clause
and an effective date The Planning and Zoning Commission voted 4-2 to approve the
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City Council Meeting Agenda January 7, 2020
request. (Z19-0012 Mockingbird Single Family Residential)
6. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting topics,above posted.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas,on the 3rd day of January,2020 at
CITY SECRETARY
NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY
WILL PROVIDE ACCOMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR
USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX
SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.
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62
FUTURE WORK SESSION ITEMS MATRIX
As of December 13,2019
t
Currently Slated Work Session Items
2020 Mobility Plan Review of Council
f
orkplan Update' Cole Hunter Ranchz Employee Ethics Policy Requests
19-2485 19-2802 19-018 19-2258
CANCELLED
CANCELLED
6-Jan Lunch
Doorbell Monitoring 2020 Mobility Plan Main Street Association Sagebrook Annexation Review of Council
1/7/2019 Technology Update Partnership Development(TBD) City Hall West Fine Arts Theatre Requests
Start @ 12p 19-2959 19-2883 19-2764 19-2369 19-2840 19-2739 20-001
2020 Mobility Plan Review of Council
Construction Code Update Polling Locations Requests
14-Jan Cole Hunter Ranch Hickory Creek Alignment Review Delegated Authority 19-2884 19-2914 20-002
21-Jan No meeting;MILK Holiday on 1/20
2020 Mobility Plan Annual Gas well Economic Development Review of Council
Update Summary Audit DIME Risk Management Requests
28-Jan KDB Annual Report 19-2885 19-2843 19-2723 &Hedge Plan 20-003
Fire Standards of
3-Feb Lunch Coverage
Accessory Dwelling Units,
Pay-As-You-Go Program Walls,Fences,and Review of Council
Overview Screening Requests
4-Feb Green Tree Estates Triving Earth Exchange DCA19-0011 20-004
Denton County
Behavioral Health Review of Council
Leadership Team Requests
11-Feb 19-2338 20-005
Review of Council
Requests
18-Feb Credit and Collections 20-006
Review of Council
Requests
25-Feb 20-007
Review of Council
-a Right of Way Ordinance Purchasing Manual Sustainability Plan Affordable Housing/ Requests Mar 03
41 Outdoor Noise Follow-up Update DME GreenSense Update Housing Assistance 20-008
C
IC
M Gas Well Update Development Review Review of Council
d m Group Home Code &Closed Session Item Utilities Management Process Improvements City Criteria Manuals Requests Mar 17
N C I-- Amendment (pulled from 10/8/19 WS)Study Public Art 19-2686 DCA19-0008 20-009
O �
.y M Review of Council
H
0 Airport Guiding Electric Vehicle Charging Requests Mar 24
H Documents Stations 20-010
Y
L
O Review of Council
3 Requests Apr 07
20-011
Work Session Veteran Source of
Requests Determined Community Public Art Integrated Pest Income Housing
by Council- and Community Tree TIF Grants for Management Plan Discrimination Quakertown Park Anti-Discrimination
Date TBD Grants Accessibility Review Ordinance Drainage Channel Ordinance Plugged Gas Wells
63
Street Closure Report I�M\PROVING
Upcoming Closures /\ F
DENTON Week of December 16,2019-December 22,2019
Street/intersection From To Closure Closure Description Department Upcoming Public Other epa ment
Start Date End Date Info/Notes Meeting Communication Contact
Concrete Street panel and
Sidewalk repair. The process
Spring starts with barricading the failed
Bent Creek Kappwood Creek 01/06/20 03/13/20 sections of concrete pavement, Streets N/A (940)349-7146
remove the pavement and
subgrade,and install new
concrete pavement.
Crosstimber Mill Wye 12/20/19 12/27/19 Street Repairs Streets (940)349-7146
(Road Closure)
Franchise utility
relocations have
progressed to the point
where Jagoe can deploy
to the site soon and
begin work on at least a
portion of the site(the
portion west of the
Montecito intersection).
We are awaiting an
Hickory Creek Rd. Teasley Riverpass TBD TBD Street Widening Engineering updated schedule of (940)349-8910
(Temporary Lane Closures) completion from CoSery
Gas and Atmos,which
we will provide Jagoe so
that they in turn can
update their mobilization
and construction
schedule. At this point it
looks like the lane
closures along Hickory
Creek Rd.will not start
until at least late
135E northbound service located TBD TBD 500 ft west Wastewater Improvements
road of Bonnie Wastewater (940)349-7128
(Temporary Lane Closures)
Atmos Energy temporarily
closing IOOF and Highland Atmos Energy to notify
Sycamore Street through traffic for Atmos,Public apartment complex's in
IOOF Street Eagle Drive 01/06/20 03/27/20 Works area at least three (940)205-8278
Street replacement/upgrade of
Inspections business days in
existing gas main and services
advance.
alonq IOOF Street,north of
Southwest John Paine Install approximately water main
John Paine Road Pump at John 01/06/20 05/31/20 along Old John Paine and Allred Water NextDoor (940)349-8925
Station Paine between the Southwest Pump
Station and South Bonnie Brae.
Upcoming Closures
64
Street/intersection From Closure Closure Description Department Upcoming Public Other Department
Start Date End Date Info/Notes Meeting Communication Contact
Just west of Install approximately water main
Johnson Lane John Paine first 01/06/20 05/31/20 along Old John Paine and Allred Water NextDoor (940)349-8925
Road driveway between the Southwest Pump
Station and South Bonnie Brae.
Robson East Side of 35W TBD TBD Wastewater Main Install Wastewater (940)349-7128
RR (Temporary Lane Closure)
Rockwood Ln. Royal Mistywood TBD TBD bundle Engineering this will be part of bundle Door Hangers
Drainage and Roadway
Roselawn Dr. Bonnie Brae Kansas City TBD TBD Construction Engineering Part of Bonnie Brae Ph. 1 (940)349-8910
Southern RR Bonnie Brae Phase 1 Capital Project
(One Lane traffic control)
Royal Ln. Royal Rockwood TBD TBD bundle Engineering this will be part of bundle
Base Repairs Crews will move here Meet with Business
Shady Oaks Dr. Teasley Woodrow TBD TBD (Temporary Lane Closure) Streets after work on Kerley St. Owners (940)349-7146
is complete
Thomas St. Panhandle Oak TBD TBD Streets Construction Capital Projects Part of 2019 Street (940)349-7104
Bundle
Installation of new storm
Parkside Mesquite drainage line,sanitary sewer Streets, NextDoor,Email
West Windsor Drive Drive Street 11/11/19 02/08/20 line,and pavement replacement Drainage,Water, Notification (940)349-8425
along Windsor as part of the Waste Water
Magnolia PH II Project.
Total 12
Upcoming Closures
65
Street Closure Report IMPROVIN4"l G
Current Closures
D j.N TO-�N Week of December 16,2019-December 22,2019
Street/intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date Info/Notes Meeting Communication Contact
Concrete Street Panel Repair.
The process starts with
7704 Mirror Rock White Dove Montecito 12/16/19 01/10/20 barricading the failed sections of Streets Door Hangers (940)349-7146
concrete pavement,remove the
pavement and subgrade,and
install new concrete pavement.
We are replacing the water We will be distributing
Ave B Underwood Eagle 12/16/19 01/29/20 main,all fire hydrants,and all Water flyers to affected (940)349-7332
water services on Ave B from
Underwood to Eagle customers.
Concrete Street panel and
Sidewalk repair. The process
County Club starts with barricading the failed
Beechwood Rd Wintercreek 12/09/19 02/14/20 sections of concrete pavement, Streets Door Hangers (940)349-7146
remove the pavement and
subgrade,and install new
concrete pavement
Blagg Rd. Mayhill Geesling 03/18/19 12/31/19 Mayhill Project Bridge Engineering Part of Mayhill Rd. Website&Nextdoor (940)349-8925
(Temporary Street Closure) Widening Capital Project Notification
Part of North South
Bonnie Brae St. Roselawn Corbin 10/21/19 12/20/19 Water Main Replacement Engineering Water Main Ph. II 940 349-8910
(closed to thru traffic) g g Capital Project(Bonnie ( )
Brae from Roselawn to
Intersection No additional closures planned
Brinker Rd. of IH 35E 09/25/19 11/29/19 for this construction,potentially Traffic (940)349-7486
only lane closures.
Chipping Campden Argyle Lane Winthrop Hill 12/02/19 12/16/19 Base Failure Repairs Streets door hangers (940)349-7146
Road
Clydesdale Dr. Wheeler Spanish 10/07/19 12/20/19 Concrete Panel&Sidewalk Streets delayed completion date (940)349-7160
Ridge Repair due to weather
Carriage Square
Collier St Eagle Dr N.Interstate 12/14/19 12/31/19 Public Utility Improvement: Public Works Door Fliers (940)205-9230
35 Water,Wastewater, Drainage, Inspections
and Paving
Storm Drain Installation and Part of McKinney Rd.
E.McKinney St. Grissom S.Fork 03/11/19 12/01/19 Street Widening Engineering Widening Capital Project (940)349-8910
(Temporary, Intermittent
Edgewood Crestwood Northwood 11/11/19 12/13/19 Curb and Gutter Repair Streets Door Hangers (940)349-7160
Terrace
Edwards Road S.Mayhill Camino Real 11/11/19 11/25/19 Base Failure Repairs Streets door hangers (940)349-7146
Trail
Upcoming Closures
66
Street/intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date ' Info/Notes Meeting Communication Contact
Part of Downtown TIF
Sidewalk&Lighting CIP-
Elm St. Oak Parkway 09/23/19 01/18/20 Sidewalk Improvements Engineering Temporary lane and (940)349-8425
shoulder closures due to
sidewalk reconstruction.
Atmos Energy replacing 150ft of
Bolivar gas main(maintenance).
First Street Street Elm Street 11/18/19 12/20/19 Intermittent closures required to Atmos Direct business contact (940)205-8278
complete repairs and paving
restoration.
City of TxDOT Project-New
Denton/Cori contractor selected and
FM 2181 nth City Lillian Miller 11/18/19 TBD Street Widening TxDOT starting to mobilize. (940)349-8425
limits Various lane closures
possible starting
Fry Scripture Oak 11/04/19 12/13/19 Traffic Signal Improvements Traffic Direct business contact (940)349-7486
Fry Oak Hickory 12/16/19 01/03/20 Signal reconstruction Traffic Direct business contact (940)349-7486
0.26 mi Street Widening
Ft.Worth Dr.(US 377) IH 35E south of FM 12/03/18 12/12/20 (Temporary Lane Closures TxDOT 10/08/19 (940)387-1414
1830 during non-peak traffic)
Ft.Worth Dr.(US 377) IH 35E Mission St 10/17/19 10/23/19 Infrastructure Safety Upgrades TxDOT (940)387-1414
(temporary closures)
Street and Drainage Part of Magnolia Ongoing temporary
Improvements Magnolia Drainage Capital Project construction closures.
Hinkle Dr. US 380 Headlee 05/23/19 11/30/19 Drainage Ph.II Engineering (Hinkle from University No full road closures (940)349-8910
(Temporary Lane Closures) to Windsor and Windsor planned for this section.
from Hinkle to Elm) Most access currently
Street and Drainage Road open to local Hinkle/Windsor closed
Hinkle Rd. Headlee Windsor 07/03/19 01/18/20 Improvements Magnolia Engineering traffic only. starting 11/11/19. (940)349-8910
Drainage Ph.II
Public Works
Jim Christal Western Jim Christial 12/16/19 12/21/19 U.S Cold storage drainage Inspections, Melvin.evans@cityofden (940)218-3562
blvd. Private ton.com
Development
Concrete Sidewalk repair. The
Lantana Drive Plumbago Cul v Sac 01/06/20 01/27/20 process starts with barricading Streets Door Hangers (940)349-7146
the failed sections of Sidewalk,
remove and install new
Locust St. Walnut Highland 11/04/19 12/31/19 Drainage Improvements(Partial Engineering Part of PEC-4 Ph. 1 &2 (940)349-8910
Lane Closures) Drainage Capital Project
Upcoming Closures
67
Street/intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date I Info/Notes Meeting Communication Contact
Locust St. Oak McKinney 12/14/19 01/31/20 Sidewalk Improvements Engineering Part of Downtown TIF (940)349-8910
Sidewalk&Lighting CIP
Atmos Energy/Driver Pipeline
Locust relocating gas main and Atmos,Public
Maple Street Elm Street Street 12/09/19 02/28/20 services in preparation for Works Direct business contact (940)349-8910
PEC4 drainage capital project. Inspections
ROW Permit.
Part of Mayhill Rd.
Street Widening(Temporary Widening Capital
Mayhill Rd. US 380 Edwards 09/01/17 02/01/20 Lane Closures) Engineering Project. Door Hangers (940)349-8925
Future Traffic Switch
anticipated after
Water Main,Services,and Fire
Mistywood Ln. Woodhaven Jamestown 10/07/19 02/06/20 Hydrant Replacements Water Part of Mistywood Water (940)349-7181
(Temporary Lane Closure, Project
Reopen at 6 pm daily)
Morse St. Intersection Mayhill 09/01/17 02/01/20 Traffic Signal Install(Temporary Engineering (940)349-8925
of Street Closure)
Northwood Terrace Edgewood Cul v Sac 11/11/19 12/13/19 Curb and Gutter Repair Streets Door Hanger (940)349-7160
Oak at Jagoe St.Signal Intersection Jagoe 09/09/19 12/28/19 Signal Construction(Intermittent Traffic (940)949-7486
of Lane Closures)
Oak St.at Fry St.Signal Intersection Fry 11/04/19 12/28/19 Signal Construction(Intermittent Traffic (940)349-7486
of Lane Closures)
Striping on street parking stalls
Oakland St Locust St Austin 12/17/19 12/18/19 we will not close the road but Traffic N/A (940)349-7156
will not allow parking.
Parvin Jacqueline Westwood 11/06/19 11/27/19 Denia Parking Lot will be Streets Direct business contact (940)349-7146
Drive Drive reconstructed.
Prairie St. Elm Pierce 11/04/19 12/20/19 Drainage Improvements (street Engineering Part of Pec 4 Ph. I&II (940)349-8910
closed to thru traffic) Drainage Capital Project
Cooper Water Main and Service
Quail Ridge Branch La Paloma 10/14/19 12/20/19 Replacements, Water (940)349-7181
(Temporary Lane Closure)
Water Main,Services,and Fire
Rockwood Ln. Royal Mistywood 10/07/19 02/06/20 Hydrant Replacements Water Part of Mistywood Water (940)349-7181
(Temporary Lane Closure, Project
Reopen at 6 pm daily)
Water Main,Services,and Fire
Royal Ln. Mistywood Rockwood 10/07/19 02/06/20 Hydrant Replacements Water Part of Mistywood Water (940)349-7181
(Temporary Lane Closure, Project
Reopen at 6 pm daily)
Sagewood St. Meadow Peartree 10/01/19 01/31/20 Streets Reconstruction Streets (940)349-7160
Wastewater Main Install Construction date
Smith St. Johnson Dallas 11/18/19 12/17/19 (Temporary Lane Closure;Will Wastewater delayed from (940)349-7128
reopen at 6 pm daily) 09/30/2019.
Upcoming Closures
68
Street/intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date Info/Notes Meeting Communication Contact
SS Manhole,SS pipe Public Works
Texas Bell Ave. Oakland 12/05/19 12/13/19 installation,water tap,and Inspection Email Notification (940)205-9230
hydrant
Outside lanes of US 380
Engineering, will be closed at the
1200'East 1200'West Additional outreach not
University/US 380 11/01/19 02/01/20 Signal Upgrade and Installation Traffic,TxDOT, intersection of Mayhill (940)349-8925
of Mayhill of Mayhill CIP Rd.for intermittent work needed
and signal upgrades.
Closure has been
W Windsor Mesquite 300'W of 10/24/19 11/25/19 Street and Drainage Engineering temporarily delayed due (940)349-8910
Hinkle Improvements to inclement weather
conditions.
Atmos relocated gas
main and services(in Atmos Energy making in
Atmos Utility Relocation preparation for Pec 4 person/verbal contact
Walnut St. Elm Austin 09/30/19 12/20/19 (Street Closure) Engineering Drainage Capital with businesses on (940)349-8910
Project),and is now square
restoring paving.
Welch Street Oak St. Hickory St. 12/09/19 02/21/20 Street reconstruction with Streets door hangers (940)349-7146
sidewalk improvement.
Concrete Sidewalk repair at
intersection of Wind River at
Wind River Lillian Miller Teasley Ln. 12/09/19 12/27/19 Teasley Ln. The process starts Streets Door Hangers (940)349-7146
with barricading the failed
sections of Sidewalk,remove
and install new concrete.
Wood W Oak W Hickory 11/07/19 11/29/19 Signal Reinstallations(Street Traffic Weather delay (940)349-7486
Closure)
Total 47
Upcoming Closures
69
Street Closure Report IMPROVING
DF
Completed Closures
DENTON Week of December 16,2019-December 22,2019
Street/intersection From To Closure Closure Description Department Upcoming Public Other Departmen
Start Date End Date Info/Notes Meeting Communication Contact
Bell Ave Texas Schmitz 12/02/19 12/05/19 Asphalt trench on Bell Public Works NextDoor (940)205-9230
Inspector
Bonnie Brae St. Roselawn North of 07/01/17 10/01/19 Street Widening Engineering Part of Bonnie Brae Ph. 1 (940)349-8910
Vintage (No Street Closures) Capital Project
Roundabout
Bonnie Brae St. Intersection Scripture 06/13/19 11/05/19 Bonnie Brae Ph. IV Engineering The closure was re- Webcati on Nextdoor
of (940)349-8910
(Intermittent Closures) opened on 11/5/19. Notification
Water Main Replacement Part of North South
Bonnie Brae St. Highland Willowwood 05/13/19 11/14/19 North South Water Main Ph.11 Engineering Water Main Ph. II Website,Nextdoor (940)349-8910
Park Temporary Street Closure) Capital Project(Bonnie Notification
(
Brae from Roselawn to
Brinker Rd. Loop 288 Quail Creek 07/08/19 11/22/19 Storm Drain Demolition Drainage Website,Nextdoor (940)391-6299
(Temporary Lane Closure) Notification
Canoe Ridge Ln. Silent Star Sweet Cloud 09/30/19 11/01/19 Concrete Panel&Sidewalk Streets (940)349-7160
Repair
Need to close Crest
Wood St.from Linwood
to Greenwood to put in a
Concrete Valley Gutter
across the Street.This
was originally going to
only be a lane closure
because they were
Crestwood Linwood Greenwood 11/18/19 11/21/19 Curb and Gutter Repair Streets going to do half of the door hangers (940)349-7160
valley gutter at a time.
Due to the elevation and
angle this one needs to
be poured all at once so
it will have to be a full
closure.
Weather permitting we'll
be Closing it on Monday
11-18-19 and openinq it
Elm St. Stroud Prairie 11/13/19 11/22/19 Sewer Main Replacement Engineering Direct business contact, (940)349-7112
(partial lane closure;western Other
Concrete Replacement/Mill and Completion delayed
Forrestridge Dr. Hobson Timbergreen 08/19/19 11/21/19 Overlay Streets from 11/01/2019. (940)349-7160
(Temporary Lane Closure)
Greenwood Sherman Cherrywood 10/21/19 11/04/19 Street Repairs Streets (940)349-7160
(Road Closure)
Upcoming Closures
70
Street/intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date Info/Notes Meeting Communication Contact
Greenwood Crestwood intersection 11/11/19 12/06/19 Curb and Gutter improvements Streets delayed due to weather (940)349-7146
PI (temporary closures)
Street repairs to follow
on Hickory from Welch
Hickory St. Fry Welch 08/16/19 10/22/19 Street Reconstruction(Street Streets to Carroll (940)349-7160
Closure)
this portion can be
moved to completed
Drainage department will be
repairing the storm drain in front
Hollyhill Ln. Ticonderoga Lafayett Ln. 12/09/19 12/11/19 of 2245 Hollyhill Ln.the work is Drainage Door hangers t affected (940)349-7197
Dr. expected to last no longer than residents
two days.Traffic will be
detoured to Lynhurst Ln.
Jagoe St. Scripture W Oak 10/03/19 11/07/19 Signal Reinstallations(Street Traffic Weather delay (940)349-7486
Closure)
Jim Crystal IH 35 Western 10/22/19 11/26/19 Base Repairs Streets delayed completion date (940)349-7160
Blvd (Temporary Lane Closure) due to weather
Kerley St. Duncan Shady Oaks 04/25/19 10/11/19 Wastewater Main Replacement Wastewater Completion date delayed Website,Nextdoor (940)349-7128
(Temporary Lane Closures) from 09/27/2019. Notification
Lakeview Blvd. Blagg Stallion 08/19/19 09/20/19 Concrete Panel Repair Streets (940)349-7160
(Temporary Lane Closure)
Linwood Crestwood intersection 11/11/19 12/06/19 Curb and Gutter improvements Streets delayed due to weather (940)349-7146
PI (temporary closures)
Locust St. Eagle Highland 08/12/19 11/07/19 Drainage Improvements Pec 4 Engineering (940)349-8910
Ph. I&II(Temporary Lane
Oakridge St Edgewood intersection 11/11/19 12/06/19 Curb and Gutter improvements Streets delayed due to weather (940)349-7146
PI of (temporary closures)
Orr Elm Locust 09/04/19 11/15/19 Wastewater Main Replacement Wastewater Completion date delayed (940)349-7128
(Street Closure) from 10/01/2019
Street reconstruction(Street can be moved to
Panhandle Bolivar Carroll 09/30/19 10/14/19 Closure;Will reopen at 7 pm Streets completed (940)349-7160
daily.)
Concrete Sidewalk Repair
Poinsettia Blvd. Manten Harvest 10/07/19 12/20/19 (Temporary Lane Closure;Will Streets (940)349-7160
reopen at 5 pm daily)
Replace damaged storm drain
pipe and inlets. The process
starts with barricading the
Rockwood Lane Royal Lane Emerson 12/02/19 12/20/19 section of street to be removed, Drainage Other (940)349-7197
Lane remove and replace the
damaged storm drain pipe and
inlets and repair the street cut
with new asphalt pavement.
S.Mayhill Rd. Colorado I-35 09/23/19 09/25/19 Street Repairs Streets New Completion (940)349-7160
(Temporary Lane Closures)
Part of Bonnie Brae Completion delayed
Scripture St. Bonnie Brae 1000'ft west 08/14/19 10/05/19 Roundabout Project Water from 10102/2019.Part of (940)349-7181
(Temporary Street Closure) Bonnie Brae
Upcoming Closures
71
Street/intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date I Info/Notes Meeting Communication Contact
Sheraton Rd. Hercules north 10/01/19 12/18/19 Streets Reconstruction Streets (940)349-7160
Winter Concrete Panel&Sidewalk
Spring Creek Creek Bend Creek 09/09/19 10/25/19 Repair Streets (940)349-7160
Winter Concrete Panel&Sidewalk
Spring Creek Creek Bent Creek 10/25/19 12/13/19 Repair Streets (940)349-7160
Tahoe Ln. Ottawa Saranac 09/30/19 12/13/19 Concrete Panel&Sidewalk Streets delayed completion date (940)349-7160
Repair due to weather
Atmos Utility Relocation
Wainwright St. Sycamore Bell 06/24/19 09/27/19 (Temporary, Intermittent Street Atmos New Completion
Closure)
Water Improvements Completion date
Wayne St. Boyd Mozingo 09/17/19 10/11/19 (Temporary Lane Closure;Will Water accelerated from (940)349-7181
reopen at end of each day) 10/21/2019.
Wintercreek Dr. Kappwood Country 08/05/19 09/20/19 Concrete Street Panel Repair Streets (940)349-7146
Club (Temporary Lane Closures)
Concrete Panel&Sidewalk
Wintercreek Dr. Kappwood Greenbend 10/07/19 12/20/19 Repair(Temporary Lane Streets (940)349-7160
Closure;Will reopen at 5 pm
Total 33
Upcoming Closures
72