120420 Friday Staff Report „ City Manager's Office
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215 E. McKinney St., Denton, TX 76201 • (940) 349-8307
DENTON
MEMORANDUM
DATE: December 4, 2020
TO: The Honorable Mayor Watts and Council Members
FROM: Todd Hileman, City Manager
SUBJECT: Friday Staff Report
I. Council Schedule
A. Meetings
1. Cancelled - Traffic Safety Commission Meeting on, Monday, December 7,
2020 at 11:30 a.m. in the City Council Work Session Room.
2. Cancelled-Committee on the Environment Meeting on Monday,December 7,
2020 at 1:30 p.m. in the City Council Work Session Room.
3. Special Called Work Session of the City Council on Monday, December 7,
2020 at 2:00 p.m.via video/teleconference—City Council Work Session Room.
4. Cancelled - City Council on Tuesday, December 8, 2020 at 2:00 p.m. in the
City Council Work Session Room.
5. Economic Development Partnership Board on Wednesday,December 9,2020
at 11:00 a.m. via video/teleconference—City Council Work Session Room.
6. Cancelled - Development Code Review Committee Meeting on Wednesday,
December 9, 2020 at 1:00 p.m. in the City Council Work Session Room.
7. No - Agenda Committee on Wednesday, December 9, 2020 at 2:30 p.m. in
the City Manager's Conference Room.
8. Cancelled — Airport Advisory Board on Wednesday, December 9, 2020 at
5:30 p.m. in the Airport Terminal Meeting Room.
9. Special Called Airport Advisory Board on Thursday, December 10, 2020 at
1:00 p.m. via video/teleconference—City Council Work Session Room.
10. Human Services Advisory Committee on Friday, December 11, 2020 at
12:00 p.m. via video/teleconference—City Council Work Session Room.
OUR CORE VALUES
Integrity • Fiscal Responsibility • Transparency 0 Outstanding Customer Service
II. General Information & Status Update
A. Virtual Ceremony for Mayor Watts and Outgoing Council Members — The
December 17 reception planned for Mayor Watts and Outgoing Council Members has
been changed from an in-person event at the Civic Center to a virtual ceremony. The
virtual ceremony is planned to start at 5:30 p.m. and feature proclamations expressing
appreciation for any outgoing Council Member as well as a short video to honor Mayor
Watts's service. This will be formatted as a Zoom meeting, like Council meetings, and
allow Council Members to express words of appreciation to their colleagues as well.
Staff will plan to send a press release out at the end of next week to confirm the event
and provide more details, including an opportunity for community members to sign an
online card and leave words of appreciation or thanks. The special-called Council
meeting will follow and begin at 6:30 p.m.to canvass the results of the run-off election,
swear in new members, and consider scheduled business items on the agenda. Staff
contact: Sarah Kuechler, City Manager's Office
B. Final Green Tree Estates Cost—During the declaration of local disaster for Green Tree
Estates, staff gave regular updates to the Council regarding the amount of City funds
spent toward the disaster response. Council allocated a not to exceed amount of
$100,000 as part of the disaster declaration. With the expiration of the disaster
declaration, staff accounted for costs in the amount of$64,899.04 toward the City's
response to Green Tree Estates. This is inclusive of road repairs, staff costs for water
delivery, and materials, though equipment depreciation costs are not included in this
number. These costs are slightly less than the estimated amount provided to staff on
September 1,2020,and within Council's designated spending limit. Staff contact:Ryan
Adams, Customer Service and Public Affairs
C. Inclement Weather Planning & Capacity Update— The Monsignor King Outreach
Center (MKOC) is open Monday through Friday from 6:30 p.m. to 9:00 a.m. until
Christmas,when the shelter facility will be open seven(7) days a week. Until then,the
shelter will be open Monday through Sunday from 5:30 p.m. to 9:00 a.m., as needed,
in the event of extreme weather. Current average bed use at MKOC is estimated around
thirty-two (32)beds per night, and it also has been able to safely increase the bed count
to forty-seven (47) during inclement weather. Our Daily Bread (ODB) also offers
expanded daytime hours of operation during inclement weather from 8:00 a.m. to
4:00 p.m.
The MLK Jr. Rec Center will open with extended hours during inclement weather with
access to a sitting area, water, and restrooms. Masks are required for everyone who
enters the building. Disposable masks and hand sanitizer are available at the door. Per
COVID-19 spacing recommendations, the rec center can safely accommodate thirty
(30)people in the Ammon's room and approximately sixty(60)people in the gym. The
Civic Center may be opened if additional space is needed during inclement weather
with the same amenities and requirements as the MLK Jr. Rec Center. Please see the
attached flyer for more information. Staff contact: Courtney Cross, Community
Services
D. FEMA Reimbursement Awarded — In a previous Friday Report, staff outlined the
COVID-19 expenses submitted to FEMA for partial reimbursement. Staff submitted
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three separate projects for eligible Category B expenses, defined as emergency
protective measures such as medical, personal protective equipment and disinfectant.
Staff received notice this week that the City of Denton was awarded partial FEMA
reimbursement for two of the COVID-19 projects submitted. The total amount awarded
is $47,422.05. Staff is working with FEMA to officially receive the money and close
the project. Staff still awaits hearing about the status of the third and final submitted
project, and expects to hear within 4-6 weeks. Staff will update Council on the status
of the final project as it progresses, continue to track COVID-19 related expenses not
submitted in the three projects, and explore the possibility of utilizing Coronavirus
Relief Funds for reimbursement. Staff contact: Cassey Ogden, Finance
E. Municipal Court Text Notifications. — The Municipal Court is currently testing a text
notification service with a sample group of open cases. This new text service is part of
a continued effort to increase efficiency, safety, and convenience through remote case
resolution. In the coming weeks, some defendants will receive friendly reminders
advising that options are available for resolving their cases without appearing in court.
Once testing is complete, the text campaign will be expanded to more defendants and
other types of notification messages. Additional services will also be launched in the
near future, including a new website to process payments and submit requests to the
Court online. More information will be provided when those services go live.
Current test text verbiage:
Hello, John. This is the Denton Municipal Court with a friendly reminder of citation
number 1230456-01 that you received. Your virtual court hearing is scheduled for
11412021 at Ipm. For options to resolve your case without going to court, give us a call
at 940-349-8331, email us at DentonMunicipalCourt(i7�,cityofdenton.com, or visit
www.ciUofdenton.com/courtfor more information.
Staff Contact: Jamie Lindsay, Municipal Court
F. First Responder Sick Leave Policy — On November 20, Council Member Briggs
requested information regarding first responders' benefits. In the tragic event that a
First Responder or civilian jailer dies from COVID-19, the death would be handled as
any other death claim from the benefits perspective. The City provides basic life and
Accidental Death and Dismemberment (AD&D) coverage for all full-time and part-
time active permanent employees (working at least 20 hours per week). Basic life
coverage provides lx base annual earnings up to a maximum of$300,000. For full-
time active executives, the City provides 2x base annual earnings up to a maximum of
$500,000. For both employee classes, basic AD&D matches the basic life coverage.
The employee also has the option to purchase greater levels of Life and AD&D
insurance coverage voluntarily.
For the purposes of workers' compensation and COVID-19, the City considers jailers
to be First Responders. If a First Responder, including a civilian jailer, tests positive
for COVID-19,it is presumed to be a workplace exposure and is automatically accepted
as a compensable claim under workers' compensation. This means that the employee
will receive all benefits due under workers' compensation including reasonable and
related medical care, salary continuation, and impairment or death benefits.
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Additionally,under the attached Sick Leave policy addendum(no. 111.01),Police and
Fire employees and civilian jailers are eligible for COVID-19 Sick Leave which
provides 80 hours of paid sick leave (in addition to the employee's accrued sick leave)
in the event that they have an exposure to a close contact who is confirmed to be
COVID-19 positive that requires the employee to self-quarantine, but the employee
does not have a positive test requiring a workers' compensation claim. Staff contact:
Tiffany Thomson, Human Resources
G. Development Services Fiscal Impact Solicitation - Development-Services solicited
services via Request for Proposal (RFP) that will include a current analysis and
forecasting tools for future development. The City's goal is to complete RFP
solicitations in 90 to 120 days. During the solicitation, additional time was added for
the evaluation team to conduct interviews with the top five (5) firms and request best
and final offers from the top three (3). Council consideration is scheduled for
December 17, 2020 which will close out the process within 125 days. Staff contact:
Christine Taylor, Procurement and Compliance
H. Human Rights Campaign Municipal Equality Index Scorecard - The City of Denton
(City) is one of 506 cities nation-wide that are rated by the Human Rights Campaign
(HRC), a civil rights organization founded in 1980 representing the LGBTQ
community, with over three million members and supporters nation-wide. The HRC
developed a Municipal Equality Index (MEI) scorecard to annually examine and rate
how inclusive municipal laws, policies, and services are to the LGBTQ people who
live and work in the community. Cities are rated based on 5 sections: (1) non-
discrimination laws, (2) the municipality as an employer, (3) municipal services, (4)
law enforcement, and(5)the city leadership's public position on equality. For the 2020
MEI,the City scored a 63, a 6-point increase over 2019. The full scorecard is attached
for reference. Staff contact: Sarah Kuechler, City Manager's Office
I. Update on Windsor Drive-On Friday,December 4,Council Member Briggs requested
a status update on current construction efforts on Windsor Drive associated with the
2019 Street Reconstruction Project. Below are the specific items that Council Member
Briggs requested a schedule on along with staff responses to each request:
• Schedule for Stuart to Sherman: Paving on Windsor Drive from Stuart to
Sherman is scheduled to begin the week of December 7. This will be the final
wearing course of asphalt. It should be complete by the week of the
December 14, weather permitting.
• Schedule from Sherman to Longfellow (near Wilson Elementary): Paving for
the westbound lane from Sherman to Longfellow is scheduled to be applied
starting the week of December 7, weather permitting. Traffic patterns will then
be shifted and work to prepare the subgrade for the eastbound lane will begin.
The subgrade is currently scheduled to be completed by January 2021 and then
paving will be scheduled.
• Project Completion Date: The 2019 Street Reconstruction Project is currently
projected to be complete by Summer 2022.
Staff will continue to provide updates through the Friday Report on the status of the
2019 Street Reconstruction Project. Staff contact: Trevor Crain, Capital Projects
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J. American Legion Hall Update—On November 23, Council Member Briggs requested
an update on the construction of American Legion Hall. The contractor began interior
work on Wednesday, November 18, and is still on target for completion on April 8,
2021. Staff contact: Scott Gray, Facilities
K. Holiday Comfort Food Care Packages for Texas Youth and Families — On
November 24, Council Member Armintor forwarded along information regarding care
packages for Texas families. Those interested may find more detailed information on
the program here. Staff contact: Rachel Balthrop Mendoza, City Manager's Office
L. Senior Center Outreach and Programming — The following details new outreach
programs from the Senior Center:
New outreach programs
• A new program called "Senior Talk" is beginning December 7. This program
is a new dedicated conversation hotline for seniors who want to chat. Senior
volunteers will be available, Monday 9:30 a.m. - 12:30 p.m. and
Thursdays 2 p.m. - 5 p.m. by calling (940) 349-8728. Want to talk weather,
sports, crafts or just chat. Give us a call we are here to help.
• If you don't want to talk, you can email as well. A dedicated
email, DSC&)cityofdenton.com, has been created to allow senior residents to
contact all Senior Center staff for questions and needs at the click of a button.
• If you know someone that maybe feeling sad, call the hotline and give us the
appropriate contact information and we can reach out and help cheer up
someone's day.
December programs!
Senior Center staff have a full schedule of programs for the month of December.
Register for programs at dentonparks.com today.
• Holiday Senior Activity Bag - Join us for some fun at home with our Holiday
Senior Activity Bag! Full of self-guided and virtual activities to last the month.
The bag's filled with goodies such as rock painting, zoom seminars, bingo,
holiday crafts, Cooking with Carin, social hours, and even a New Year's Eve
"Mask"-querade!
• Zoom Bingo - Friday, December 4 and 18, noon-1 p.m.
• Secret Santa - December 10-21 - Join us for a fun Secret Santa gift exchange!
Participants will provide one gift, and gifts will be held at the Denton Senior
Center for at least a week for health and safety. Staff will deliver gifts to each
participant on the morning of December 21 before our ZOOM gift exchange.
• Burlap Wreath Class - Thursday, December 10, 11 a.m.-noon - Learn how to
make an 8"burlap wreath in a Zoom class. Materials provided.
• Virtual Seminar - Monday, December 14, noon-1 p.m. - I've Got Medicare.
Now What? Lunch& Learn
• Holiday Cookie Kit Decorating - Monday, December 21, 2-3 p.m.- Decorate
sugar cookies for the holidays during our Zoom party!
• Virtual Seminar - Tuesday, December 22, 3-4 p.m. - Table Talk! Tips for the
Holidays
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More to come - In addition to the December activities, Senior Center Staff is working
on a full calendar of programs for January and February. Be on the lookout in January
for the Senior Magazine publication and continued outreach with service providers in
Denton. Staff contact: Megan Thomas, Parks and Recreation
M. United Way of Denton County CoMprehensive Holiday Resource — On December 3,
Council Member Armintor requested information regarding any resources for families
in need this holiday season. United Way of Denton County has a comprehensive
holiday resource here. This page notes each agency with the helpful categories of
Donations Needed, Volunteers Needed, and Receive Services. Staff contact: Sarah
Kuechler, City Manager's Office
N. Sanitization of Downtown Pedestrian Structures—On November 24, Council Member
Briggs asked staff if the benches and traffic light buttons downtown were sanitized
regularly. Parks and Recreation does not have the appropriate level of staffing to be
dedicated sanitization of benches, traffic light buttons or related infrastructure in the
Downtown Square area and throughout other areas of the City. During the onset of the
pandemic, benches, picnic tables and playgrounds were closed for a period of time to
reduce transmission of COVID-19. The Centers for Disease Control, CDC, and Texas
Department of State Health Services encourages residents to carry and use hand
sanitizer frequently when out in the public. The City continues to promote preventative
practices, such as use of hand sanitizer while shopping, going out to dinner or visiting
a park. For the latest updates from the CDC, click the following link:
htlps://www.cdc.izov/coronavirus/2019-nCoV/index.html. Staff contact: Gary Packan,
Parks &Recreation
O. Connection Wellness Volunteer Opportunities — On November 25, a member of the
Connection Wellness Group, a counseling clinic in the City, reached out to the City
Manager's Office requesting volunteer opportunities to help spread mental health
awareness. Staff contacted Connection Wellness Group on November 30, following up
on the group's inquiry about tree and flower plantings and the painting of park benches
as volunteer opportunities.A virtual meeting has been scheduled for Friday,December
4 to discuss available projects and learn more about the group's Champions of Radical
Change committee and their initiatives. Projects identified by Parks and Recreation
staff include collection and transplanting of young Post Oaks and Blackjack Oaks from
a development site and painting the gate and fence at Clear Creek Natural Heritage
Center. Staff contact: Carly Weld, Parks and Recreation
P. Open Excavation Sites on Windsor Drive — On December 1, Council Member Briggs
requested staff investigate concerns about open excavation sites located at two
residential properties on E. Windsor Drive. Staff performed a site visit on December 2
to review the work being performed. The two open areas were excavated by the City's
construction contractor as part of the 2019 Street Reconstruction Project between
August 25 and September 8 in order to tie into the new waterline. The tie-ins are
awaiting the results of the water sample tests. Unless testing indicates additional work
is needed, the open areas will be filled within the next 7-10 days. In the interim, the
contactor has agreed to backfill the cavities up to where the meter will be placed. Staff
contact: Trevor Crain, Capital Projects
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Q. Sound Walls on Interstate 35 Corridor— On December 1, Council Member Armintor
forwarded a resident's concern about the noise levels in their neighborhood near the
interstate. Staff contacted TxDOT regarding the installation process for sound walls.
Staff was informed that TxDOT's standard process is to add/include sound walls when
a facility is widened rather than when the adjacent land is developed. Since there are
several upcoming improvement projects along IH 35 in the upcoming years,there may
be an opportunity to pursue sound walls with these construction projects. Staff is
working to schedule a meeting with TxDOT to discuss these opportunities. Staff
contact: Brian Jahn, Capital Projects
R. Mingo Road and TWU Area Project Updates — On September 23, Council Member
Briggs requested an update on planned projects on Mingo Road including a proposed
side path. A Texas Woman's University (TWU) Area Traffic Study was completed in
September 2020. Since that time, the City of Denton Capital Projects Team has been
actively collaborating with other City departments to identify planned and potential
capital improvement projects within the TWU area. To-date, approximately 15
meetings have taken place with internal and external stakeholders, including the TWU
Facilities Management and Construction Team. The internal departments have
included Parks, Traffic, Streets, Drainage, Water, Wastewater, Denton Municipal
Electric, and Development Services. As the scope development of individual projects
progresses, Real Estate,Finance and public safety departments will also be engaged in
the TWU Area Program. Staff most recently met with TWU representatives on
Wednesday, December 2 to review the list of potential projects in the area. Due to the
amount of coordination required to address the various improvements, staff is in the
process of creating a TWU Area Capital Improvement "Program,"which will include
several different projects stemming from needs identified by different City
departments. Examples of projects include road widening, new sidewalks, drainage
studies, and a quiet zone study. The widening of Mingo Road, along with the addition
of an 8'-12' side path is one of the proposed projects in the TWU Area Program.
Capital Projects has engaged a consultant engineer to prepare a scope of services and
summary of each of the proposed projects in the TWU Area Program. The summary
will include graphics; preliminary identification of constraints such as right-of-way,
easements, utilities, railroad, and floodplain; preliminary cost estimates; a design
schedule to get to 100% design documents; and a preliminary construction schedule.
Development of the conceptual design for all proposed projects is currently scheduled
to be complete in spring 2021,with 30%design plans completed in summer 2021.After
30% design documents are complete, the City Council will receive a presentation and
be asked to provide staff direction regarding which projects in the TWU Area Program
should be continued to 100% design. Capital Projects will continue to coordinate with
TWU and all internal stakeholders as program development proceeds.
Capital Projects Staff is currently working with Finance and the City's new Grant
Administrator to identify external funding to support completion of the proposed
projects in the TWU Area Program. Staff contact: Tracy Beck and Rachel Wood,
Capital Projects
S. Thunderbird Drive Speed Study—On November 16,Council Member Briggs requested
staff perform a speed study on Thunderbird Drive to determine if traffic calming
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measures are necessary. Staff will work to collect speed and volume data for this
roadway. When data collection is complete, staff will determine the need to traffic
calming measures and will prepare a list of options in it is deemed necessary. Based on
the current backlog of the speed study equipment, we estimate at least 10 to 12 weeks
before the information will be available. Staff contact: Brian Jahn
III. Upcoming Community Events and Meetings
A. Events
1. None
B. Community Meetings
1. Hardaway Road Virtual Community Meeting — Wednesday, December 9 at
6:00 p.m. via Zoom. Staff contact: Ryan Adams, Customer Service & Public
Affairs
2. Bonnie Brae Phase 6 Virtual Community Meeting — Thursday, December 10
at 6:00 p.m. via Zoom. Staff contact: Seth Garcia, Capital
Projects/Engineering
IV. Attachments
A. Inclement Weather Flyer........................................................................................9
B. Temporary 111.01 Sick Leave Policy..................................................................10
C. MEI 2020 Scorecard.............................................................................................20
V. Informal Staff Reports
A. 2020-097 Construction Specifications and Standard Details...............................22
B. 2020-098 Solid Waste Service Changes ..............................................................25
C. 2020-099 Series 2020A General Obligation Refunding Bonds...........................27
D. 2020-100 End of 2020 West Nile Virus Mosquito Season..................................29
E. 2020-101 Concerns Related to 5G Communication Systems..............................31
VI. Council Information
A. Council Requests for Information .......................................................................35
B. Council Calendar .................................................................................................37
C. Final Agenda for December 7 ..............................................................................40
D. Draft Agenda for December 17............................................................................45
E. Future Work Session Items .................................................................................55
F. Street Construction Report ..................................................................................56
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Temporary Inclement Weather Plan
DENTON www.cityofdenton.com V. 3 1 Dec. 3
Extreme Weather Centers
Inclement weather is when the temperature is expected to fall below 32 degrees or above 100
degrees fahrenheit, or when the City declares an emergency for weather conditions such as ice,
severe flooding, etc. This list will continue to be updated based on facility openings.
City Parks and Rec Facilities
MLK Jr. Rec Center will open with extended hours during inclement
weather with access to a sitting area, water, and restrooms. Masks are
required for everyone who enters the building. Disposable masks and
hand sanitizer are available at the door. The Civic Center, 321 E. McKinney
St., will open for overflow seating as needed.
MLK Jr. Rec Center 1 1300 Wilson St. 1 (940) 349-8575
Monday-Friday, 8 a.m.-7 p.m. I Saturday-Sunday, 8 a.m.-5 p.m.
City Fire Stations
Fire stations will allow the public to access restrooms, sinks, handwashing
stations, and water. There are no sitting areas. Masks are required.
Station 2 110 Mockingbird Ln. Monday-Sunday, 8 a.m.-9 p.m.
Station 4 2110 E. Sherman Dr. Monday-Sunday, 8 a.m.-9 p.m.
Station 5 2230 W. Windsor Dr. Monday-Sunday, 8 a.m.-9 p.m.
Station 6 3232 Teasley Ln. I Monday-Sunday, 8 a.m.-9 p.m.
Station 7 4201 Vintage Pkwy. I Monday-Sunday, 8 a.m.-9 p.m.
Thejunction of Denton
Community Our Daily Bread
11 W. Oak St. Ste. 100 941 .. 1:
Monday-Friday 1 • 1 •
Pr
oviders
•. • •
DentonBad Weather, Monday-Saturday 18 a.m.-4 p.m.
The junction of .unty- Salvation Army Denton
MonsignorOutreach Center 1508 941 •• .11
Monday-Friday • 1 • • 941 •i ••i Dinner served at • 1 •
:.• Weather, Monday-Sunday1 • • a.m. Overnightfrom •
CITY OF DENTON PAGE I OF 9
POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE
SECTION: HUMAN RESOURCES REFERENCE NUMBER:
111.01
SUBJECT: APPROVED LEAVE REVISED EFFECTIVE DATE:
01/01/99
TITLE: SICK LEAVE LAST REVISION DATE:
11/13/20
Addendum issued 4/1/2020
and expires 12/31/20
POLICY STATEMENT:
Sick leave is a benefit provided to cover illnesses of the employee or covered dependents, but it is expected
that the actual use of sick leave will normally be less than the number of days which are provided per year.
Sick leave accruals accumulate to provide the employee coverage for severe or catastrophic illnesses.
Although the City provides sick leave accrual at the rate of fifteen days per year, excessive absences on the
part of the employee may signal a performance problem to the supervisor. Continued use of sick leave at
higher than average rates as defined by a department director may create situations within a work group
which hamper accomplishment of the tasks. A supervisor may take remedial action by setting attendance
goals or enforcing the appropriate disciplinary action.
Employees who die while in service of the City or while on authorized military leave of absence shall be paid
for all unused sick leave not to exceed 90 working days. Payment shall be made to the estate of the employee
or beneficiary of the sick leave benefit, whichever the employee has designated. Employees who leave the
service of the City, except as provided for in this paragraph, shall not be paid for unused accrued sick leave.
Civil Service employees are an exception to this rule;please see Section V of this policy for full details.
ADMINISTRATIVE PROCEDURES:
I. SICK LEAVE ACCRUAL(NON-CIVIL SERVICE)
A. Sick Leave Pay
No cash payments will be made for unused accrued sick leave.
B. Accrual
1. Sick leave is accrued at the rate of ten hours (10) for regular full-time employees and
prorated for regular part-time employees (seven and one-half(7.5) hours for three-quarter
time employees and five (5) hours for half-time employees) for each month of continuous
service.
Sick leave hours are accrued o n t h e I s t a n d 15 t h of each month in halved amounts.
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
10
For example, a full-t i m e employee accrues five (5) hours of sick leave on the 1 s t and
15t'of the month, while a half-time employee accrues two and one-half(2.5) hours of sick
leave on the 1 st and 15t' of the month. Sick leave can be used during the pay period in
which it is accrued.
Sick leave may not be used before it is accrued.
2. Sick leave may be accumulated up to a maximum of 90 days (720 hours for full time
employees; 540 hours for three-quarter time employees; and 360 hours for half time
employees). All employees with accrual in excess of 90 days (720 hours)prior to October
1, 1981, may retain all accruals until such accrual is down to 720 hours at which time the
accrual can never exceed 720 hours (See Section V for Civil Service Accrual).
3. Sick leave will not accrue during any unpaid leave of absence (see Family & Medical
Leave policy no. 107.04; Non-FMLA Medical Leave policy 111.07; and Personal
Leave Without Pay policy no. 111.08).
II. NOTIFICATION
A. To receive paid sick leave, an employee shall notify the supervisor or authorized representative
at least 30 minutes before the time set for beginning of work. Employees must also comply with
departmental policies, if applicable.
B. Employees are required to contact their supervisor daily if absent for more than one
day, unless otherwise approved by the supervisor. Exceptions would be hospitalization, a
prolonged or catastrophic illness, or a determination by the City that the absences qualify as
family and medical leave (see Family& Medical Leave policy no. 107.04).
C. Employees who become ill during the period of their vacation may request that their vacation
be temporarily terminated and that their time be charged to sick leave. A physician's statement
will normally be required in such instances.
III. CONDITIONS FOR USE
A. Sick leave may be used in 15 minute intervals. Official holidays and regular days off shall not
count against sick leave.
B. Sick leave may be allowed in cases of personal illness, doctor's or dentist's visits, or physical
incapacity of the employee. Additionally, sick leave may be used when an employee is required
to attend to their spouse, child, parent,or dependent who is ill, incapacitated,or incapable of self-
care; or, to attend a bona fide counseling session by a qualified counselor. hi the case of critical
illness or emergency medical situations,sick leave may also be used for immediate family(spouse,
father, mother, children, brother, sister, grandchildren,grandparents, father-in-law, mother-in-law,
brother-in-law, sister-in-law, son-in-law, daughter- in-law, and grandparent-in-law).
For purposes of this policy, a critical illness will be defined as a life-threatening condition. An
emergency medical situation will be a medical condition requiring immediate treatment.
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
11
C. Supervisors may require satisfactory proof of illness/injury or of the need for attending to a
family member and may deny, upon consultation with Human Resources, any sick leave in the
absence of such documentation.
D. After accumulated sick leave has been exhausted, employees may use authorized a cc r u e d
vacation time. Upon the exhaustion of all paid leave, the employee may be eligible for unpaid
leave until returning to work unless additional leave has been approved through the Catastrophic
Leave Donation directive (no. I11.05).
It is the employee's responsibility to provide a doctor's prognosis and an estimated return date
to Human Resources so they can consult with the supervisor to determine whether the position
can be left open or filled temporarily based on the following criteria:
-length of leave requested
-workload requirements
-employee's past work record
-employee's ability to perform in same position upon return
E. After 90 consecutive days of disability, the long-term disability plan will go into effect for all
eligible employees who make application. Accrued sick leave may be used in conjunction with
long-term disability.
F. Accrued sick leave may be used in conjunction with the workers' compensation plan to meet
but not exceed an employee's regular pay(see Policy no. 409.01).
G. Sick leave benefits will not be paid for the same time an employee receives holiday pay, death
in the family leave pay,vacationibonus time pay or any other paid leave benefit.
H. Sick leave is not considered "time worked" for overtime purposes and will be paid at straight
time unless the hours worked exceed the sick leave used.
I. An exempt employee is not subject to salary reductions for absences of less than eight (8) hours
unless they have exhausted all accrued leave (reference 29 CFR 541.710). The exempt
employee is required to first use accumulated sick and vacation hours. If the employee has no
sick or vacation accruals, the employee may be granted discretionary time or may be granted
leave without pay.
IV. MISUSE OF SICK LEAVE
Misuse of sick leave by an employee may affect the service provided to our customers and/or the
productivity of other employees in the workgroup, especially those who seek assistance, advice,
or guidance from an absent employee.
"Misuse" is considered the use of sick leave for that which it was not intended or provided and
may constitute a violation of this policy. Examples of"misuse" may include, but are not limited
to, the following:
- Patterned sick leave usage before and/or after holidays;
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
12
- Patterned period of sick leave usage before and/or after weekends or regular days
off;
-Patterned period of sick leave usage after pay days;
-Absence following overtime worked;
-Absence following denial of a vacation request;
- Continued pattern of maintaining zero or near zero leave balances; and/or
- Excessive absenteeism—e.g., the use of more sick leave than is granted.
Leave required by federal or state law such as Family and Medical Leave and Workers'
Compensation shall not be considered when determining whether or not there is misuse of sick
leave.
If a supervisor suspects that an employee is misusing sick leave, the supervisor, upon consultation
with Human Resources,may require a suitable explanation or documentation to determine whether
the sick leave was used according to this policy.
V. SICK LEAVE PAY AND ACCRUAL(CIVIL SERVICE)
A. Sick Leave Pay
Civil Service employees may be paid for accrued sick leave up to a maximum of 90 working
days pursuant to Chapter 143 of the Texas Local Government Code.
B. Accrual
Sick leave is accrued at the following rate for each month of continuous service:
1. Ten(10)hours for Police Civil Service as well as Fire Civil Service working 40-hour
workweeks,with unlimited accrual.
2. Fifteen(15)hours for Fire Civil Service employees working a 12-hour shifts,with unlimited
accrual.
Sick leave hours are accrued on the 1 s t and 15t1i of each month in halved amounts.
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
13
FAMILIES FIRST CORONAVIRUS RESPONSE ACT - SICK LEAVE POLICY ADDENDUM
The City of Denton (the "City") continues to place the highest priority on the health, safety, and well-being of
City staff and our citizens while protecting the continuity of City services and essential functions. In accordance
with the Families First Coronavirus Response Act ("FFCRA"), an Administrative Directive Addendum
("Addendum") has been created to address COVID-19 (novel coronavirus). Toward that end, and effective
immediately,this Addendum shall apply during the term of the declared local emergency originally dated March
13,2020,and as extended or terminated by action of the City Council. This leave is only available for use until
this Addendum terminates, and at no time will be paid out at employee's separation from the City and will not
carry over to the next year.
Employees may use this leave only when the City has work for the employee to perform. Emergency Paid Sick
leave is not available to employees who are furloughed, laid off, or terminated.
This Addendum applies to all City employees,including City temporary staff,and is subject to change at the sole
discretion of the City Manager or designee at any time. This Addendum also does not apply to independent
contractors or temporary staff working through temporary staffing agencies.This Addendum does not change the
terms and conditions of employment. Effective November 1, 2020, this Addendum shall apply to Emergency
Responders.
Additionally, effective April 1, 2020, in accordance with the Emergency Paid Sick Leave Act ("EPSLA"),
employee SICK-COVID19HR-660 Paid Leave amounts will be reset to the full amount according to the
employee's pay category (i.e., regular full-time, three-quarter time, or part-time) as defined under the section
below titled AMOUNT OF SICK-COVIDI9HR-660 PAID LEAVE.
The Centers for Disease Control and Prevention ("CDC") is working with local health and human services
departments including,the Denton County Public Health Department("DCPHD"),in its response to COVID-19.
The City of Denton is currently following the guidelines established by the CDC and DCPHD in addressing
COVID-19.
This Addendum supersedes all previous Addendums to this Sick Leave policy(No. 111.01).Employees are only
entitled to Emergency Paid Sick Leave or leave under the Emergency Family and Medical Leave Expansion Act
("EFMLEA")when caring for a child if there is no other suitable person available to care for the child.
Employees may only use this leave if they are unable to telework/telecommute.
DEFINITIONS
For the purposes of this Addendum, the following terms will be defined as below.
"Child"is defined in accordance with the City's Family and Medical Leave Act policy(no. 107.04).
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
14
"Emergency responders"shall include Sworn Fire, Sworn Police,Dispatchers,Public Service Officers,Office of
Emergency Management staff, Crime Scene Technicians, Police Detention Officers, Technology Services staff
supporting emergency responders, and shall further include, if at any time the City Manager or his designee
designates for business necessity, public works personnel, and persons with skills or training in operating
specialized equipment or other skills needed to provide aid in a declared emergency as well as individuals
who work for such facilities employing these individuals and whose work is necessary to maintain the
operation of the facility as designated.
"Individual"shall include immediate family member as defined in this policy or someone who regularly resides
in the employee's home or if the employee's relationship creates an expectation where the individual would
depend on the employee for care, and the individual actually does depend on the employee to provide care
during the quarantine or self-quarantine."
"Health care provider" is defined in accordance with the City's Family and Medical Leave Act policy (no.
107.04)
"Regular full-time," "three-quarter time," and "half-time" employee categories are defined in accordance with
the City's Categories of Employment policy(no. 103.01).
EMERGENCY PAID SICK-COVID19HR-660 LEAVE
Employees may be granted a temporary SICK-COVID 19HR-660 Paid Leave in the below circumstances
provided the employee is unable to work or telecommute.
l. The employee is subject to a Federal, State, or local quarantine or isolation order related to COVID-19; or
2. The employee has been advised by a health care provider to self-quarantine due to concerns related to
COVID-19; or
3. The employee has been directed to self-quarantine by their supervisor, their department director or their
designee, or by the Human Resources Director or their designee.
4. The employee is exhibiting symptoms of COVID-19 and is seeking a medical diagnosis; or
5. The employee is caring for an individual with whom the employee has a close personal relationship who is
the subject of a quarantine order or has been advised to self-quarantine due to COVID-19; or
6. The employee is caring for their minor son or daughter if the child's school (elementary or secondary) or
place of care has been closed,or the child care provider is unavailable due to COVID-19,and there is no other
suitable person available to care for the child; or
7. The employee is experiencing any other substantially similar condition as specified by the Secretary of Health
and Human Services.
Hours of SICK-COVID 19HR-660 Paid Leave may be used intermittently only in the following circumstances:
• The employee is telecommuting full-time(not on a rotating basis); or
• If the employee is working on-site, only if the employee is using SICK-COVID I 9HR-660 Paid Leave for
the care of their son or daughter(reason 5 above).
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
15
If the employee is working on-site, SICK-COVID I 9HR-660 shall not be used intermittently for reasons 1 - 5,
and 7 above; the leave must be used continuously until the employee has been released to return to work by a
public health authority or healthcare provider.
Temporary SICK-COVID 19HR-660 Paid Leave will generally run concurrently with any leave under the Family
and Medical Leave Act that an employee may be eligible to receive.
AMOUNT OF SICK-COVID19HR-660 PAID LEAVE
Once the criteria to qualify for SICK-COVID19HR-660 Paid Leave as listed below have been satisfied, the
employee will be compensated for absences coded to SICK-COVID I 9HR-660 Paid Leave as follows:
1. Up to eighty(80)hours for regular full-time employees.
2. Up to sixty(60)hours for three-quarter time employees and/or employees whose hours are, on average,
60 hours in a two-week period.
3. Up to forty(40)hours for half-time employees and/or employees whose hours are, on average,40 hours
in a two-week period.
4. Up to twenty(20)hours for temporary employees and/or employees whose hours are, on average,20
hours in a two-week period.
At the exhaustion of an employee's SICK-COVID19HR-660 Paid Leave period, if the employee has not been
released to return to work by a public health authority or healthcare provider after a required quarantine or
isolation period, the employee may, with the approval of their supervisor, use their accrued sick leave for
additional absences exceeding their eligible SICK-COVID 19HR-660 PAID LEAVE as described above based
on the employee's status, in accordance with the Sick Leave policy(No. 111.01). Further, once an employee has
exhausted their accrued sick leave, the employee may use their accrued vacation leave. Upon the exhaustion of
all accrued paid leave, the employee may be eligible for unpaid leave for a period of time if approved by their
supervisor. The supervisor must consult with the Human Resources Department before authorizing
additional leave at the exhaustion of an employee's SICK-COVID19HR-660 Paid Leave period.
SICK-COVID I 9HR-660 Paid Leave will not be paid for the same time an employee receives sick pay,holiday
pay, death in the family leave pay,vacation/bonus time pay, or any other paid leave benefit.
Unused SICK-COVID19HR-660 Paid Leave will not be paid out at the time of separation and does not carry
over from one year to the next.
Any employee who misrepresents or falsifies the reason for a paid leave,including a SICK-COVID I 9HR-660 Paid Leave
or absence from work,may be subject to corrective action,up to and including termination of employment. CRITERIA
TO QUALIFY FOR SICK-COVID19HR-660 PAID LEAVE
To qualify for SICK-COVID I 9HR-660 Paid Leave, the employee must provide their name, date for which the
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
16
COVID 19HR-660 Paid Leave is requested,the qualifying reason for the leave, an oral or written statement that
the Employee is unable to work or telecommute because of the qualified reason for leave, and the applicable
criteria below.
Required Quarantine or Isolation of the Employ
• The employee must provide a copy of the quarantine or isolation order, including the name of the
government entity that issued the order;
• If the employee was advised by a health care provider to self-quarantine, the employee must provide the
name of the health care provider who provided the employee with the recommendation to self-quarantine;
or
• If the employee is experiencing COVID-19 symptoms and is seeking or has sought a diagnosis from a
health care provider, employee must provide the name of the government entity that issued the quarantine
or isolation order or the name of the health care provider who advised the employee to self-quarantine.
• The note must include the date of the visit, the date the quarantine or isolation began, and the expected
duration of the quarantine or isolation; and
• The date(s)of any follow-up visit with the public health authority or health care provider.
Care of a Quarantined or Isolated Individual with whom the Employee has a Close Personal Relationship
• The employee must provide documentation from the health care professional or public health authority who
recommended or ordered the quarantine or isolation of the immediate family member; and
• The note must include the date of the visit, the date the quarantine or isolation began, and the expected
duration of the quarantine or isolation; and
• The date(s)of any follow-up visit with the public health authority or health care provider.
Care of Dependent Child Due to Child Care Provider Unavailability
• The name of the Son or Daughter being cared for; and
• The name of the School,Place of Care, or Child Care Provider that has closed or become unavailable; and
• A representation that no other suitable person will be caring for the Son or Daughter during the period for
which the Employee takes Paid Sick Leave or Expanded Family and Medical Leave.
RETURNING TO WORK FROM SICK-COVID I 9HR-660 PAID LEAVE
To return to work,employees who have been granted SICK-COVID 19HR-660 Paid Leave for their own COVID-
19 related reason must provide documentation from the health care professional or public health authority who
recommended or ordered the quarantine or isolation stating the employee is asymptomatic, is permitted to return
to work, and the date of the employee's permitted return.
COVID-19 EMERGENCY FAMILY AND MEDICAL LEAVE EXPANSION ACT(EFMLEA)
ELIGIBILITY FOR EMERGENCY LEAVE UNDER EFMLEA
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
17
In addition to the applicable amount of SICK-COVID 19HR-660 Paid Leave above,an employee may be eligible
for emergency leave under the Emergency Family and Medical Leave Expansion Act ("EFMLEA") if the
employee is caring for their minor child whose school(elementary or secondary)or place of care is closed(or
child care provider is unavailable) for reasons related to COVID-19 and there is no suitable person available
to care for the child.
Employees may use this leave only when the City has work for the employee to perform.Emergency leave is not
available to employees who are furloughed,laid off,or terminated.Employees may only use this leave if they are
unable to telework/telecommute.
An eligible employee may be entitled to up to ten (10) additional weeks of paid leave at two-thirds (213) the
employee's regular rate of pay. An employee may supplement the Emergency leave pay with accrued sick
and vacation leave time to make up their regular hours of pay per week. Emergency leave may be used
intermittently. Emergency leave is only available to an employee if the employee is caring for their son or
daughter whose school or place of care is closed or whose child care provider is unavailable for reasons related
to COVID-19. The employee must affirm there is no other suitable person available to care for the child.
An eligible employee is only entitled to a total of twelve (12)workweeks of job protected leave within a twelve
(12)month period under the FMLA,including Emergency leave. Emergency leave runs concurrently with leave
under the Family and Medical Leave Act(FMLA). Leaves taken for another qualified reason under the FMLA
will be managed in accordance with the City's Family and Medical Leave policy(no. 107.04).
REQUIRED DOCUMENTATION FOR EMERGENCY LEAVE
The Employee is required to provide documentation containing the following information prior to being approved
for Emergency leave under the EFMLEA:
• Employee's name;
•Date(s) for which leave is requested;
• Qualifying reason for the leave;
• Oral or written statement that the Employee is unable to work or telecommute because of the qualified
reason for leave;
• The name of the Son or Daughter being cared for;
• The name of the School, Place of Care, or Child Care Provider that has closed or become unavailable;
and
•A representation that no other suitable person will be caring for the Son or Daughter during the period
for which the Employee takes Paid Sick Leave or Expanded Family and Medical Leave.
JOB RESTORATION
Upon expiration of the 12-week leave period,provided the eligible employee's position still exists, the City
shall make every effort to: (1) restore the employee to the position the employee held when the leave
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
18
commenced; or (2) restore the employee to an equivalent position with equivalent employment benefits,
pay, and other terms and conditions of employment if an equivalent position becomes available within one
year of when the public health emergency concludes or the date that the employee's leave commences,
whichever is earlier.
NON-COVID-19 RELATED ILLNESSES
Employees must provide a note from a healthcare provider if they are absent from work for three (3) or more
days due to illness.
Employees who have symptoms of respiratory illness must stay home and not come to work until they are free
of fever, and any other symptoms for at least 24 hours, without the use of fever-reducing or other symptom-
altering medicines(e.g., cough suppressants). A fever is defined as a temperature of 100.4 degrees Fahrenheit or
38 degrees Celsius taken by an oral thermometer. Those with concerns or questions about their illness should
contact their healthcare provider.
For non-COVID-19 illnesses or injuries,employees may only use their accrued sick leave in accordance with the
Sick Leave policy(no. 111.01).
Sick Leave(111.01) 10/1/17 Revisions approved by City Council through Resolution 2017-033;
Addendum Approved by City Manager Todd Hileman 11/13/20 for COVID-19
19
E3HUMAN
RIGHTS DENTON, TEXAS 1i2
cwMrwiGrr 2020 MUNICIPAL EQUALITY INDEX SCORECARD
1. Non-Discrimination Laws STATE COUNTY MUNICIPAL AVAILABLE
This category evaluates whether Employment
discrimination on the basis of sexual 0 0 0 5
orientation and gender identity is Housing
prohibited by the city,county,or state in
areas of employment,housing,and
public accommodations. Public Accommodations
SCORE 0 out of 30
FLEX Single-Occupancy All-Gender
Facilities 0 0 0
FLEX Protects Youth from Conversion
Therapy 0 0
11. Municipality as Employer COUNTY MUNICIPAL AVAILABLE
By offering equivalent benefits and Non-Discrimination in City Employment
protections to LGBTQ employees,awarding
contracts to fair-minded businesses,and Transgender-Inclusive Healthcare Benefits O O
taking steps to ensure an inclusive workplace, 0 6
municipalities commit themselves to treating
LGBTQ employees equally. City Contractor Non-Discrimination Ordinance
Inclusive Workplace
O O
SCORE 20 out of 28
FLEX City Employee Domestic Partner
Benefits
111. Municipal Services COUNTY CITY AVAILABLE
This section assesses the efforts of the city Human Rights Commission
to ensure LGBTQ constituents are included O O O
in city services and programs. NDO Enforcement by Human Rights
Commission O O O
LGBTQ Liaison in City Executive's Office
O O
SCORE 10 out of 12
FLEX Youth Bullying Prevention Policy for +o +1 +1
City Services
FLEX City Provides Services to LGBTQ Youth
FLEX City Provides Services to LGBTQ
People Experiencing Homelessness
FLEX City Provides Services to LGBTQ Older
Adults
FLEX City Provides Services to People Living
with HIV or AIDS
FLEX City Provides Services to the
Transgender Community
20
DENTON, TEXAS 2/2 R GHTS
2020 MUNICIPAL EQUALITY INDEX SCORECARD CAMPAIGN
E3
V. Law Enforcement COUNTY MUNICIPAL AVAILABLE
Fair enforcement of the law includes LGBTQ Liaison/Task Force in Police
responsible reporting of hate crimes and Department O 10 10
engaging with the LGBTQ community in a Reported 2018 Hate Crimes Statistics O O O
thoughtful and respectful way. to the FBI 0 12 12
SCORE 22 out of 22
V. Leadership on LGBTQ Equality COUNTY MUNICIPAL AVAILABLE
This category measures the city leadership's Leadership's Public Position on LGBTQ Equality O O O
commitment to fully include the LGBTQ
community and to advocate for full equality. Leadership's Pro-Equality Legislative or O O O
Policy Efforts
SCORE 7 out of 8
FLEX Openly LGBTQ Elected or Appointed
Leaders 0 0
FLEX City Tests Limits of Restrictive State 0 AD 0
Law
TOTAL SCORE 59 +TOTAL FLEX 4 = Final Score 63
CANNOT EXCEED 100
PTS FOR SEXUAL ORIENTATION -4-PTS FOR GENDER IDENTITY O FLEX PTS for criteria not accessible to all cities at this time.
FOR MORE INFORMATION ABOUT CITY SELECTION,CRITERIA OR THE MEI SCORING SYSTEM,PLEASE VISIT HRC.ORG/MEI.
All cities rated were provided their scorecard in advance of publication and given the opportunity to submit revisions.For feedback regarding a particular
city's scorecard,please email mei@hrc.org.
hrc.org/mei
21
Date: December 4,2020 Report No. 2020-097
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Provide information about the City's new Construction Specifications and Standard Details
EXECUTIVE SUMMARY:
Since 2018, a cross-departmental team has been working with Kimley-Horn and Associates, Inc.
to create construction specifications and corresponding standard details for City of Denton
infrastructure construction projects. The construction specifications and standard details are
nearing completion with a planned effective date of January 1, 2021.
BACKGROUND:
Construction specifications are the foundation of constructing public infrastructure. These
specifications describe in detail the work to be performed,accepted construction methods,how the
quality of construction is determined, how the work will be measured, and how the City's
contractors will be paid. The more clearly and plainly these items are described, the better the
understanding a contractor bidding a project will have of the expectations and ground rules
required by the City during the bidding process. Clearly defined specifications minimize change
orders which,by extension,reduce potential risks incurred by the City with respect to increases in
scope, schedule, and budget.
The City of Denton currently uses multiple sets of specifications to construct public infrastructure,
which often leads to confusion and complication between the City and its general contractors
during construction. This typically comes in the form of referencing the North Central Texas
Council of Governments' (NCTCOG) Public Works Specifications with addendums specifically
required by the City of Denton that either modify, add to, or completely change certain portions
of the NCTCOG specifications. In addition to these specifications, references are also made to
other specifications, such as those from the Texas Department of Transportation, or Manual on
Uniform Traffic Control Devices, and special specifications that pertain only to a specific project.
The complication of having multiple specification references causes potential misunderstanding
between the contractor and the City from the beginning of the project through inspection to final
acceptance.
On October 23, 2018, the City entered into a professional services agreement with Kimley-Horn
and Associates, Inc. for the preparation of standard construction specifications. Following
approval of the agreement, staff began working with Kimley-Horn to prepare a unified set of
technical specifications and standard details for public infrastructure construction in Denton.
Standard details are detailed drawings that visually represent the technical requirements of the
construction specifications. The draft construction specifications were substantially complete in
spring of 2019. The public inspection period for the standard construction specifications lasted
from December 23,2019,to January 24,2020. Since that time, staff has incorporated the feedback
received from the public, conducted additional internal review, and the Engineering Design team
prepared the standard details in accordance with the latest draft of the specifications. The project
22
Date: December 4,2020 Report No. 2020-097
schedule, which was originally projected to be completed by December 2019, was impacted in
part by staff work to prepare for the 2019 bond program and by the City's COVID-19 response.
Development of the construction specifications also included an overhaul of the City's
construction contract documents. The revised contract documents were developed in collaboration
with the Procurement & Compliance Department and City Attorney's Office. Once finalized, the
new contract documents will be used by every City of Denton department for public works
construction projects.
The new construction specifications will also be used by the private development community when
private developers are required to construct public infrastructure with their projects. The
development community recently received updates on the draft construction specifications and
standard details through a Developer Town Hall presentation on November 11, followed by a
presentation to the Texas Society of Professional Engineers on November 13. Feedback received
to-date from the development community has generally been very positive, as the new
specifications will alleviate confusion and provide consistency from project to project. The draft
standard construction specifications and standard details are also available on the City's Land
Development webpage at: www.cityofdenton.com/landdevelopment.
Standard details and construction specifications are reviewed and approved administratively. Staff
is currently conducting a final review of the draft specification and standard details with a goal of
finalizing the documents by December 18, 2020. The effective date of the new standard
construction specifications and standard details will be January 1, 2021. Staff will conduct
comprehensive internal training in early calendar year 2021 to ensure all technical staff, including
the inspectors and project managers, fully understand the City's new technical requirements. Staff
plans to update the standard construction specifications and standard details annually,with a public
inspection and feedback period each summer.
STAFF CONTACTS:
Rachel Wood
Deputy Director of Capital Projects
(940) 349-7718
Rachel.Woodkcityofdenton.com
Trevor Crain
Construction Project Manager
(940) 349-7104
Trevor.Craingcityofdenton.com
REQUESTOR:
Staff Initiated
PARTICIPATING DEPARTMENTS:
Capital Projects
Utilities
23
Date: December 4,2020 Report No. 2020-097
City Attorney's Office
Development Services
Procurement& Compliance
STAFF TIME TO COMPLETE REPORT:
One hour
24
Date: December 4, 2020 Report No. 2020-098
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Solid Waste Service Day Changes in the City of Denton
BACKGROUND:
The City of Denton Solid Waste and Recycling Department(SWR)provides collection services to
its residents on a four(4)day per week schedule. Routes were originally designed to balance travel
distance and house count to ensure that customers are serviced in a timely and efficient manner
while managing the workload of the drivers and the Department. Due to the growth of the City's
southwestern sector and increased traffic, staff is experiencing increased issues in its ability to
provide service and complete routes in a timely manner. Additionally, the anticipated growth in
this area suggests that, without relief, the workload will only increase.
To rebalance the routes as well as prepare for anticipated growth in the Tuesday service sector,
approximately 1,700 customers will have their service day changed from Tuesday to Wednesday
in early in 2021.
DISCUSSION:
The City of Denton Solid Waste and Recycling Department provides a robust collection service to
its residents on a four-day schedule. To ensure that the City can continue to provide efficient, cost-
effective service, the City finds itself needing to change the service day of approximately 1,700
residents, from Tuesday to Wednesday service.
City of Denton Quads by Pickup Day
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Residents of the Montecito and Montecito Oaks neighborhoods will be affected by the change.
25
Date: December 4, 2020 Report No. 2020-098
The City will provide notice through a variety of means to inform and remind residents of the
change, to possibly include but not be limited to:
• Direct Mail
• Notices attached to doors and cans • Homeowners associations
• Automated Robo calls • Press Release
• Social Media
The service day changes will occur early in 2021, after SWR completes the installation, training
and testing of its new SmartRouting Solution. Education and outreach will begin several weeks
prior to the actual service day change.
Benefits of this route service change include:
• The elimination of staff overtime currently occurring on Tuesday's service route
• Cost savings resulting from route efficiencies
• Decreased traffic and chance for vehicular accidents due to service trucks being out of
neighborhoods during peak driving time
• Travel time from neighborhood to the Landfill is decreased due to service trucks being out
of neighborhoods during peak driving time
STAFF CONTACT:
Brian Boerner
Director of Solid Waste
940-349-8001
brian.bo ernerkcityofdenton.com
REOUESTOR:
Staff generated
PARTICIPATING DEPARTMENTS:
Solid Waste and Recycling
STAFF TIME TO COMPLETE REPORT:
One hour
26
Date: December 4, 2020 No. 2020-099
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
City's most recent competitive bond sale for the Series 2020A General Obligation Refunding
Bonds.
BACKGROUND:
The purpose of this report is to provide the City Council with details regarding the sale of
Series 2020A General Obligation Refunding Bonds authorized on October 27, 2020.
During the August 6, 2020 Council meeting staff was asked to review additional refunding
opportunities due to favorable market conditions obtained in the prior bond sale. In response to
Council's request, Informal Staff Report (ISR) No. 2020-81 outlined tax-exempt refunding
opportunities for the City's Certificates of Obligation, Series 2011 and General Obligation
Refunding and Improvement Bonds, Series 2011. The principal amount of these outstanding
obligations to be refunded by the Series 2020A Refunding Bonds was $15,185,000 for the
Certificates of Obligations and $1,355,000 for the General Obligation Refunding and
Improvement Bonds, for a total of$16,540,000.
DISCUSSION:
On November 17, 2020, the City along with its financial advisor, Hilltop Securities, conducted a
competitive sale for the General Obligation Refunding Bonds, Series 2020A. The City expects to
close on the Series 2020A Bonds on December 17, 2020.
The preliminary numbers presented to Council on October 27, 2020 estimated the net present
value savings of the refunding to be about $2,873,861. Based on the winning bid from Raymond
James & Associates, Inc., the final net present value savings achieved was $3,444,385. The
increased savings is due to improvement in the market as well some conservatism in the
assumptions used within the preliminary numbers.
Series 2020A Prior Debt Service Refunding Debt Service Debt Service Savings Net PV Savings
General Fund $ 2,129,703.20 $ 1,779,134.73 $ 350,568.47 $ 332,599.34
Electric $ 16,437,584.47 $ 13,643,262.23 $ 2,794,322.24 $ 2,656,292.05
Solid Waste $ 2,828,675.02 $ 2,349,233.06 $ 479,441.96 $ 455,493.87
Total $ 21,395,962.69 $ 17,771,630.02 $ 3,624,332.67 $ 3,444,385.26
The Series 2020A Refunding Bonds were awarded to Raymond James & Associates, Inc. Below
is a list of all participating underwriting firms that submitted a bid.
27
Date: December 4, 2020 No. 2020-099
Participating Firms
Raymond James & Associates, Inc.* The Baker Group
Janney Montgomery Scott LLC KeyBanc Capital Markets
Citigroup Global Markets Inc. BNY Mellon Capital Markets
Piper Sandler& Co. FHN Financial Capital Markets
J.P. Morgan Securities LLC Robert W. Baird& Co., Inc.
Huntington Securities, Inc.
* Winning Bid
As approved by the City Council on October 27, 2020, the bond sale met all the following
required parameters listed below:
1) The maximum principal amount of bonds shall not exceed $16,540,000;
2) Final stated maturity of February 15, 2031;
3) Refunding must produce savings of at least 2.75%;
4) Delegation authority ends April 27, 2021;
5) Minimum net present value savings of 8.50%.
The final net present value savings for the Series 2020A Refunding Bonds was $3,444,385 or
20.82% of the refunded bond amount, well in excess of the established criteria. The all-in true
interest cost for the Series 2020A Refunding Bonds, which includes the cost of issuance, is
0.89%, below our estimate of 1.43%.
Please do not hesitate to contact me if you have any further questions on the results of the City's
most recent debt issuance.
STAFF CONTACT:
Randee Klingele, Treasury Manager
940-349-8206
randee.klingele@cityofdenton.com
28
Date: December 4,2020 Report No. 2020-100
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Provide notification of the end of the 2020 West Nile virus mosquito season.
DISCUSSION:
Based on mosquito trap results from the last several weeks, low temperature ranges, and results of
the West Nile virus(WNV) screening by the Texas Department of State Health Services (TDSHS)
and the University of North Texas (UNT), Denton staff members consider the 2020 mosquito
season complete. In accordance with the City of Denton's Mosquito Surveillance and Response
Plan (MSRP), the West Nile Virus risk level will be reset to Risk Level Two and will remain at
that level until the start of the 2021 mosquito season. The following information is provided as a
brief summary of the 2020 season:
• Trapping began on June 6 and ended on November 23.
• Approximately 229 traps deployed for routine monitoring (samples sent to the TDSHS
for WNV testing and mosquito species identification)
• Approximately 206 traps deployed for local testing for WNV (conducted by UNT)
• Approximately 1,600 larvicide applications by the Drainage and Parks and Recreation
departments
• Seventeen larvicide treatments distributed to citizens
• Thirty-four mosquito traps tested positive for WNV. The earliest detection was on June
15, and the latest detection was October 29.
• Three reported positive human cases within the City of Denton, all were neuroinvasive
WNV
• Three ground-based neighborhood sprayings,using for the first time the organic pesticide
Merus 3.0, were conducted on September 9, September 11, and September 21
• Two deaths reported within the City of Denton
The 2020 season was a very active season with onset in mid-June and a high number of positive
mosquito traps, unlike the pattern observed in 2019. The sampling of mosquitoes occurred for a
longer period of time due to the last WNV positive mosquito trapping occurring in late October.
Mosquito trapping started at the beginning of June and was extended until late November. The
first hard freeze, the typical weather indicator used as the ending of the WNV mosquito season,
was recorded on November 30.
There are many staff members across the organization involved in the City of Denton's Mosquito
Surveillance and Response activities. These staff members include the Drainage Department,
Public Communication Office,Technology Services,Parks and Recreation,the Water Department,
and Watershed Protection. The Mosquito Surveillance and Response Program would not be
possible without the dedication and hard work of these staff members. The University of North
29
Date: December 4,2020 Report No. 2020-100
Texas researchers (Dr. Jim Kennedy and his group of graduate students) worked diligently to
ensure mosquito monitoring efforts and local WNV testing was completed efficiently.
Staff will take an update to Council on the program before the start of the next mosquito season in
2021.
STAFF CONTACT:
Deborah Viera, Assistant Director of Environmental Services
940.349.7162
Deborah.V ierakcityofdenton.com
30
December 4, 2020 Report No. 2020-101
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT
Provide readily available information related to potential health risks or other concerns related to
5G communication systems.
EXECUTIVE SUMMARY
DME Engineering was tasked with researching the effects of 5G cell service on humans. In
particular, the concern is whether the radio frequencies used pose a danger to human tissue in the
form of Radio Frequency Radiation (RFR). Neither DME nor its staff are subject matter experts
in 5G communications systems. This ISR is a compilation of expert opinions and does not reflect
the opinion of DME.
DISCUSSION
What is 5G?
5G stands for 5th generation. 1st and 2nd generation cell phone service began in the 1980s and 1990s
and were mainly for carrying voice and SMS messages. Yd and 4th generation services, starting in
the 2000s and 2010s, added web browsing and increased data speeds to handle a wide range of
mobile services. 5th generation allows much higher data transfer speeds with much lower latency
(delays) enabling a wide range of technologies that extend beyond communications.
One article summarized the improvements as follows: "The last major network upgrade was 4G,
which debuted in 2009... with a peak speed of about 10 Mbps. In comparison, 5G is poised to
deliver peak speeds between 10 and 20 Gbps. And network latency will drop from 30ms to about
1 ms,ideal for video game streaming,online video,and the Internet of Things,which is anticipating
5G to connect sensors, computers, and other devices with ultra-low latency."' For comparison
purposes, 10 Mbps is equivalent to 0.01 Gbps which means 5G is 1,000-2,000 times faster than
4G. Network latency is defined as the amount of time it takes for a packet of data to be captured,
transmitted,processed through multiple devices, then received at its destination and decoded.
5G technology is similar to the previous cell service technologies in that it uses radio frequencies
to transmit data between networked towers and individual devices. 1G through 4G service use
frequency bands ranging from 850 MHz up to 2.5 GHz. The new 5G service uses many of these
same frequencies, but also adds several more up to 5 GHz and then jumps to the 25 — 29 GHz
1"How Worried Should You Be About the Health Risks of 5G?",How-To-Geek,Dave Johnson,3/31/2020,
https://www.howtogeek.com/423720/how-worried-shou Id-you-be-a bout-the-health-risks-of-5g/
31
December 4, 2020 Report No. 2020-101
range.' There are also specifications that would allow 5G to make use of several more bands all
the way to 125 GHz.
One key difference between 5G and previous generations of cell service is that the power output
of each of the antenna is much lower than that of 1 G through 4G. There are two main reasons for
this: 1)the higher frequency signals used by 5G do not travel as far as lower frequency signals and
2) the system is designed to interact more closely with client devices using beam shaping
techniques (think directional instead of omni-directional signals) and functions better with more
antennae on a smaller scale.
Health Risks of 5G and RFR
Because 5G cell service is fundamentally radio frequency signals, the health concerns will be
similar to those of existing cell service. In fact, some researchers estimate a net decrease in RFR
as 5G is implemented because there will be less wasted energy being broadcast in all directions
from the larger, older cell towers. Radio Frequency Radiation is classified as non-ionizing
radiation and falls into the same class as microwaves, infrared waves, and visible light. Its energy
is easily absorbed by water molecules and human tissue(which is mostly water)but is not powerful
enough to make atomic changes as would high energy x-rays and gamma rays.As RFR is absorbed
by water or tissue molecules the atoms are excited and begin to move. This atomic vibration is
manifest as heat. According to Nature Research, "We believe the main biological effect of the
electromagnetic radiation from mobile phones is a rise in temperature."3
So then, how damaging is the energy emitted by modern cell towers? According to the Federal
Communications Commission,
"At a cell site, the total radio frequency (RF) power that can be transmitted from each
transmitting antenna depends on the number of radio channels (or transmitters)that have been
authorized by the Federal Communications Commission and the power of each transmitter.
Although the FCC permits an effective radiated power (ERP) of up to 500 watts per channel
(depending on the tower height), the majority of cellular or Personal Communication Service
(PCS) cell sites in urban and suburban areas operate at an ERP of 100 watts per channel or
less. An ERP of 100 watts corresponds to an actual radiated power of 5-10 watts, depending
on the type of antenna used. In urban areas, cell sites commonly emit an ERP of 10 watts per
channel or less. For PCS cell sites, even lower ERPs are typical. As with all forms of
electromagnetic energy,the power density from a cellular or PCS transmitter rapidly decreases
as distance from the antenna increases. Consequently, normal ground-level exposure is much
less than the exposure that might be encountered if one were very close to the antenna and in
its main transmitted beam. Measurements made near typical cellular and PCS cell sites have
z"What frequency spectrum will 5G technology use and how does this compare to 4G?",Arrow,https://www.arrow.com/en/research-and-
events/articles/what-freq uencv-spectrum-will-5g-technology-use-a nd-how-does-th is-compa re-to-
4g#:—:text=The%205G%20freguency%20band%20pla ns,GHz%20to%2086%20G Hz%20ra nge
3"What 5G means for our health",Nature Research,https://www.nature.com/articles/d42473-019-00009-7
32
December 4, 2020 Report No. 2020-101
shown that ground-level power densities are well below the exposure limits recommended by
RF/microwave safety standards used by the FCC. In the case of cellular and PCS cell site
transmitters, the FCC's RF exposure guidelines recommend a maximum permissible exposure
level to the general public of approximately 580 microwatts per square centimeter [.000580
W/m2]. This limit is many times greater than RF levels typically found near the base of cellular
or PCS cell site towers or in the vicinity of other, lower-powered cell site transmitters.
Calculations corresponding to a "worst-case" situation (all transmitters operating
simultaneously and continuously at the maximum licensed power) show that, in order to be
exposed to RF levels near the FCC's guidelines, an individual would essentially have to remain
in the main transmitting beam and within a few feet of the antenna for several minutes or
longer. Thus,the possibility that a member of the general public could be exposed to RF levels
in excess of the FCC guidelines is extremely remote. ,4
The FCC limit for RFR exposure due to portable communication devices is 1.6 watts per kilogram
(W/kg), as averaged over one gram of tissue.5 For comparison, the magnetron (microwave
generator) in most home microwave ovens will generate approximately 500 — 1000W of
microwave power. It is also important to note that the heating of tissues takes place at a very
superficial level in the tissue (less than 1 cm and decreasing in depth as the frequency increases).
Thus, the higher frequency radiation of 5G cell service is less likely to affect tissues beyond the
skin and the eyes.
The following is the FCC statement on links between wireless device use and cancer or other
illness: "Some health and safety interest groups have interpreted certain reports to suggest that
wireless device use may be linked to cancer and other illnesses,posing potentially greater risks for
children than adults. While these assertions have gained increased public attention, currently no
scientific evidence establishes a causal link between wireless device use and cancer or other
illnesses. Those evaluating the potential risks of using wireless devices agree that more and longer-
term studies should explore whether there is a better basis for RF safety standards than is currently
used. The FCC closely monitors all of these study results. However, at this time, there is no basis
on which to establish a different safety threshold than our current requirements."'
Not all groups agree that little or no harm is done by RFR. The European organization, 5G Appeal
stated that, "over 240 scientists refer to the fact that `numerous recent scientific publications have
shown that EMF affects living organisms at levels well below most international and national
guidelines.' Effects include increased cancer risk, cellular stress, increase in harmful free radicals,
genetic damages, structural and functional changes of the reproductive system, learning and
memory deficits, neurological disorders, and negative impacts on general well-being in humans.
Damage goes well beyond the human race, as there is growing evidence of harmful effects to both
plants and animals.
,f6
4"Human Exposure to Radio Frequency Fields:Guidelines for Cellular Antenna Sites',FCC website,Oct 14,2019
https://www.fcc.gov/consumers/guides/human-exposure-radio-frequency-fields-guidelines-cellular-and-pcs-sites
5"Wireless Devices and Health Concerns",FCC,11/4/2020,https://www.fcc.gov/consumers/guides/wireless-devices-and-health-concerns
6 5G Appeal,http://www.5gappeal.eu/about/
33
December 4, 2020 Report No. 2020-101
The general consensus among opponents of 5G service is that there has not been enough research
done on the long-term health effects of RFR to determine at what exposure levels it is safe for both
humans and the environment.
All installations of 5G equipment on DME assets require the communication company to install a
disconnect switch. The switch's purpose will allow field personnel, who may have close contact
to a 5G antenna or node,to turn off the node—without prior notice to the communication company
—prior to field personnel coming in close contact.
DME communicated with Professor Shengli Fu (Department Chair—Electric Engineering), from
the University of North Texas (UNT), who informed us that 5G is one of his research interests.
Dr. Fu stated he is willing to provide a presentation to the Council. If Council would like Dr. Fu
to provide a presentation,DME will be happy to coordinate dates. Additionally, if Council prefers
that staff issue a formal solicitation to obtain expert advice on this matter, staff will proceed as
directed.
Legal and Financial Considerations of 5G
Texas Senate Bill 1004 restricts the powers of municipalities with respect to telecommunication
nodes within public right-of-way(ROW). Exclusive use arrangements and discriminatory fees are
prohibited; permitting time limits are set forth; and ROW usage fees are capped to ensure that
municipalities provide fair access to ROW facilities to telecommunications providers.8
CONCLUSION:
The information provided in this report is a summation of external sources and the City does not
have experts in this field on staff. As such, if Council is interested in expert advice on this matter,
staff recommends that a one-minute request to the full Council be made to direct staff to identify
an expert(s) to present further information to the Council or for staff to issue a formal solicitation
for those services.
STAFF CONTACT:
Aaron Bennion, Engineer III
For questions,please contact Jerry Fielder, Engineering Manager, 940-349-7173
7"We Have No Reason to Believe 5G Is Safe",Scientific American,October 17,2019,J.Moskowitz,
https:Hbl ogs.scie ntifica m erica n.com/obse rvati ons/we-have-n o-reason-to-be I ieve-5g-is-safe/
8 Texas Senate Bill 1004,Enrolled 6/13/2017
34
12/4/2020 2021 Council Request Launchpad-Smartsheet.com
FY 20/ 21 Council Requests
Open Requests Requests Answered by Department FY All Time Request Volume by
20/21 Council Person
Keely Briggs
Paul Meltzer
Deb Armintor Community Svcs
John Ryan Environmental Svcs
Jesse Davis
Gerard Hudspeth Public Works
Mayor Chris Watts Utilities
0 2 4 6 8 CMO
Library
Legal
Fire
Police
Requests made by Quarter Tech Services
Airport
200 117 Public Affairs/Customer Svc
100 Economic Development
0 0 0 Development Svcs �
0 = Finance
Q1 20/21 Q2 20/21 Q3 20/21 Q4 20/21 Audit L —.00A
Municipal Court
• Keely Briggs• Paul Meltzer • Deb Armintor
Procurement
Real Estate John Ryan • Jesse Davis • Gerard Hudspeth
Total Open Risk • Mayor Chris Watts
Requests Elected Official Other
Submit New 0 10 20 30
14 Request Some requests involve multiple departments,causing the
total requests by department to add up higher than the
total request count
35
https://app.smartsheet.com/b/publish?EQBCT=bad5edOda18740a595153ae72b67c370 1/1
Policy and Worksession Requests smartsheet
.. . -. Comments
Council Member Briggs 09/23/20 Can we have an update on Mingo rd-I know we were told it was being looked at for a side path or Becky Diviney Public Works-CIP Information will be provided in the December 4 Friday Report
sidewalk. Is there a schedule,funding,anything that can be verified?
2�ouncil Member Briggs 10/16/20 It feels like the number of shootings,gun incidents has significantly increased this year.Have they Frank Dixon Police Request will be presented during a future Pending Council
and by what percent?Is there anything we can do about it? Requests Work Session
3 Council Member Briggs 10/24/20 Work session discussing if council wants to add maternity and paternity leave to our budget.To Tiffany Thomson Human Resources Request will be presented during a future Pending Council
allow for less stress and family and baby bonding. Requests Work Session
4 Council Member Meltzer 11/06/20 Can staff assess any safety risks associated with 5G? Antonio Puente DME Information will be provided in the December 4 Friday Report
Council Member Davis 11/10/20 I'm looking for a little more specificity in the DCTA budget.Can we please find out 1)how much Sara Hensley City Manager's Office Information will be provided in a future Friday Report
DCTA budgeted for FY21 for the collections of fares(machines,machine maintenance,printing
5 tickets/passes,enforcement,etc.)and 2)whether any of DCTA's grants require a particular fare to
be charged(or any fare at all),or for farebox revenues to meet a certain percentage or threshold?
Thank you!
Council Member Armintor 11/11/20 1 would like a Friday report on what it would for Council to institute a train-noise Quiet Zone for the Becky Diviney Public Works-CIP Information will be provided in the December 4 Friday Report
6 train tracks along Mingo in light of all the residential development that will be coming there,and in
light of area residents'complaints about train noise.
7 Council Member Meltzer 11/16/20 What is the timeframe for upgrading the Mingo Rd streetscape?Will it be able to bear more traffic in Brian Jahn Public Works-Traffic Information will be provided in the December 4 Friday Report
addition to having bike/led facilities?
6 Council Member Armintor 11/16/20 1 would like a work session on recording all of our closed meetings,but would first I would like to see City Manager's Office Information will be provided in a future Friday Report
the confidential minutes from the last two closed meetings where minutes were taken.
Council Member Armintor 11/19/20 What's the latest estimate on when the construction on Hinkle is expected to be complete?.I have Becky Diviney Public Works Information will be provided in a future Friday Report
9 also heard that the roundabout there is rather precarious,especially at night. Would the addition of
lighting or additional signage help with the roundabout,at least in the short term?
Council Member Briggs 11/30/20 Received this message. It has been 6 months,any follow up? Any update on getting internet to the Stuart Birdseye City Manager's Office Information will be provided in a future Friday Report
10 one area in the city of Denton with no internet??Preserve at pecan creek over here hasn't heard
anything for a while,and we're hoping that one of you has some answers for us.If not,who should
we contact at this point?
11 Council Member Armintor 12/01/20 Can the electronic"blue card"agenda item comment form be altered to ask for people's email Ryan Adams Public Affairs Information will be provided in a future Friday Report
addresses?
Council Member Armintor 12/01/20 1 already know what TXDot's process is to get sound walls installed,and the neighborhood support Brian Jahn Public Works-Traffic Information will be provided in the December 4 Friday Report
12 required,but can Traffic Engineering follow up with TXDot at some point after today's meeting to
find out if a joint effort on the city's end could encourage them to pursue that path with more
determination if the neighborhood and city govt were to come out in support of it?
13 Council Member Briggs 12/02/20 One min pitch for staff to review pockets of land within the city under 5 ac we can preserve as Information will be provided in a future Friday Report
habitat
14 Council Member Briggs 12/04/20 Can staff verify the development at Crow and Aileen is following tree code? Scott McDonald Development Services Information will be provided in a future Friday Report
Exported on December 4,2020 3:52:23 PM CST 36 Page 1 of 1
December 2020
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5
4:00 pm CC Work DCRC 1pm Cancelled-8:30DP:DC
Session Cancelled-2:30pm
6:30 pm CC Regular Agenda Committee 12:00 Public Art Committee
Se ssio n 4:00pm P&Z Work Session
6:30pm P&Z Regular Session
6 7 8 9 10 11 12
Cancelled-Traffic Safety 11:00EDPB 1:00 pm Airport Advisory Human Services
Commission 11:30 am Ca nc a Ile d -2:00 p m Cancelled-DCRC 1 pm Board Advisory 12pm
COE 1:30 CC Work Session No-2:30pmAgenda
cancelled Committee
2:00 pm SC City Cancelled-5:30 Airport
Council Advisory Board
13 ' 14 15 16 17 18 19
PUB 9:OOam 2:00 pm CC Work 5:00pmP&ZWorkSession 5:30 pm Virtual
ZBA 5:30pm Session 6:30pm P&Z Regular Session Reception
6:30 pm CC Regular Mobility Committee 6:30
Session Meeting 9:00 am
20 21 22 23 24 25 26
10am Council Airport Christmas Eve Christmas Day
Committee Holiday Holiday
No Council Meeting
27 28 29 30 31
No Council Meeting Cancelled -3:OOPM
Board of Ethics
37
January 2021
1 2
New Year's Day
Holiday
3 4 5 6 7 8 9
9:00amCOE 2:00 pm CC Work Session 8:30a.m.DEDC
6:30 pm CC Regular
Se ssion
1 1:30 am Council 10:00 am Comnxmity
Lune he on Engagement
10 11 12 13 14 15 16
9:00 am PUB 2:00 p m 2n d Tu e sd a y 11:00 a.m.EDPB 3:30 p.m.Library Board
Se ssion 5:30 pm-AAB
12:00 pm Traffic Safety
Commission
17 18 19 20 21 22 23
o Council Meeting 3:00pmCoPwD
MLK Day
Holiday
24 25 26 27 28 29 30
9:00 am PUB 10:00 am-CAC 12:00 p.m.TIRZNo.1
2:00 pm 4th Tuesday
Se ssion
31
38
February 2021
1 2 3 4 5 6
9:00amCOE 2:00 pm CC Work Session 8:30a.m.DEDC
6:3 0 pm CC Regular 12:00 pm Bond Committee
11:30 am Council Session
Luncheon
7 8 9 10 11 12 13
9:00 am PUB 2:00 p m 2n d Tu e sd a y 11:00 a.m.EDPB 3:30 p.m.Library Board
Se ssion 5:30 pm-AAB
14 15 16 17 18 19 20
2:00 pm CC Work Session
6:30 pm CC Regular
Se ssion
21 22 23 24 25 26 27
9:00 am PUB 10:00 am-CAC
2:00 pm 4th Tuesday
Se ssion
39
Cityof Denton City Hall
215 E. McKinney St.
Denton,Texas 76201
www.cityofdenton.com
DENTON Meeting Agenda
City Council
Monday, December 7,2020 2:00 PM Council Work Session Room
Special Called
WORK SESSION BEGINS AT 2:00 P.M.IN THE COUNCIL WORK SESSION ROOM
CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR
INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE WORK
SESSION IN THE COUNCIL WORK SESSION ROOM
Note: Mayor Chris Watts and Council Members Birdia Johnson, Keely Briggs, Jesse Davis, John Ryan, Deb
Armintor and Paul Meltzer will be participating in the work session, closed meeting, and special called meeting
via video/teleconference.
REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL
Due to COVID-19 precautions, members of the public will not be able to attend the December 7, 2020
City Council meeting in-person. To accommodate and receive input on agenda items, citizens will be able
to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to
comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item.
Public comments are not held for work session reports.):
• Virtual White Card — On Friday, December 4, the agenda was posted online at
www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an
online form, will be made available under the main heading on the webpage. Within this form, citizens may
indicate support or opposition and submit a brief comment about a specific agenda item. Comments may
be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed.
Similar to when a citizen submits a white card to indicate their position on the item, these comment forms
will be sent directly to City Council members and recorded by the City Secretary.
City Council Members review comments received in advance of the meeting and take that public input into
consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards
submitted in support or opposition to an item during the public comment period. Comments will not be
read during the meeting. The City Secretary will reflect the number of comments submitted in
favor/opposition to an item, the registrant's name, address, and (summary of) comments within the Minutes
of the Meeting,as applicable.
OR
Page I Printed on 121412020
40
City Council Meeting Agenda December 7, 2020
• By phone — Citizens wishing to speak over the phone during this Council meeting, may call (940)
349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until
the item is opened for discussion by the Council. When the call is initially received, a staff member will
receive the caller's information and either: 1) offer to call the citizen back when it is time for them to speak,
or 2) record the caller's information, support or opposition, and comment. If the caller chooses to record
their support or opposition, rather than speaking during the meeting, the Mayor will announce the number
of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the
voice of each caller will be broadcast into the meeting during the public commenting time of their desired
agenda item. Individuals will be able to comment once per agenda item,no matter the method.
• At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone).
Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a
public report, see the information below.
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Monday, December 7, 2020, at 2:00 p.m. in the Council Work Session Room at City Hall,
215 E.McKinney Street,Denton,Texas at which the following items will be considered:
WORK SESSION
1. Citizen Comments on Consent Agenda Items
This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its
consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person
who wishes to address the City Council regarding these items may do so by utilizing the "By Phone"
registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE
CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City
Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the
Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call.
2. Requests for clarification of agenda items listed on this agenda.
3. Work Session Reports
A. ID 20-2301 Receive a report, hold a discussion, and give staff direction regarding an audit follow-up
of the Utility Street Cuts Audit.
B. ID 20-2321 Receive a report, hold a discussion, and give staff direction regarding a Wildflower
Planting Program for the City of Denton open spaces and right-of-ways.
Note: The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized
by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its
open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items
noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections
551.071-551.086 of the Texas Open Meetings Act.
NOTE: Any item for which a formal action at the Special Called Meeting has been taken by Council
may be subject to a request for a motion for reconsideration at any time during the meeting, at the
Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings
Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting
will be placed on the agenda and considered at the next official meeting of the City Council.
Page 2 Printed on 121412020
41
City Council Meeting Agenda December 7, 2020
Following the completion of the Work Session, the City Council will convene in a Special Called Meeting to
consider the following items:
1. CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to
implement each item in accordance with the Staff recommendations. The City Council has received
background information and has had an opportunity to raise questions regarding these items prior to
consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent
Agenda (Agenda Items A — I). This listing is provided on the Consent Agenda to allow Council Members
to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent
Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be
considered as the first items following approval of the Consent Agenda.
A. ID 20-2102 Consider adoption of an ordinance of the City of Denton approving the Consent to
Collateral Assignment of Lease for the collateral assignment by Samsev, LLC to Guaranty
Bank & Trust, N.A., of the Airport Lease Agreement covering property at 4665 Spartan
Drive; authorizing the City Manager, or his designee, to execute the Consent to Collateral
Assignment of Lease; and providing for an effective date. Council Airport Committee
recommends approval(2-0).
B. ID 20-2258 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City
Manager, or his designee, to execute a Memorandum of Understanding with the United
States Department of Homeland Security, Immigration and Customs Homeland Security
Investigations for the participation of the Denton Police Department in the Homeland
Security Investigations Child Exploitation Group for Fiscal Year 2020 and Fiscal 2021;
for the Investigating Crimes Against Children Including Internet Crimes; and providing an
effective date.
C. ID 20-2259 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City
Manager, or his designee, to execute a Memorandum of Understanding with Immigration
and Customs Enforcement Homeland Security Investigations (HSI), for the purpose of the
reimbursement of certain costs incurred by the Denton Police Department in providing
resources to the HSI Child Exploitation Group (Task Force) for the Investigating of
Crimes Against Children including Internet Crimes for Fiscal Year 2020 and Fiscal 2021;
and providing an effective date.
D. ID 20-2269 Consider adoption of an ordinance of the City of Denton, authorizing the City Manager,
or his designee, to execute an agreement with the United States Department of Justice,
Drug Enforcement Administration (DEA) for the participation of the Denton Police
Department in the Dallas Field Division Enforcement Group 1 (Dallas) task force for
Fiscal Year 2021; for the purpose of curtailing illicit drug trafficking and conducting
investigations to immobilize drug trafficking violators; and providing an effective date.
E. ID 20-2270 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or
his designee, to execute a Memorandum of Understanding with the United States
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Department of Justice, DOJ, for participation in the Federal Equitable Sharing Program
for Fiscal Year 2021; and providing an effective date.
F. ID 20-2389 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract through the Department
of Information Resources (DIR) Cooperative Purchasing Network Contract Number
DIR-TSO-3890 for technology-based conferencing products and services, and
DIR-TSO-3922 for law enforcement products, and DIR-TSO-4247 for data storage,
data communication products, and networking equipment for building maintenance and
repair supplies; providing for the expenditure of funds therefor; and providing an effective
date (File 7363 - awarded to Anixter, Inc., in the five (5) year not-to-exceed amount of
$200,000.00).
G. ID 20-2390 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a Professional
Services Agreement with Clasp Companies, LLC dba Valley Quest Design, for consulting
services and to develop a master plan and design for the Villages of Carmel Property for
City of Denton as set forth in the contract; providing for the expenditure of funds therefor;
and providing an effective date (RFQ 7410- Professional Services Agreement for
Consulting Services awarded to Clasp Companies, LLC dba Valley Quest Design, in the
not-to-exceed amount of$85,900).
H. ID 20-2391 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a Professional
Services Agreement with Halff Associates, Inc., for consulting services and to complete
the Parks, Recreation, and Trails System Master Plan for the City of Denton as set forth
in the contract; providing for the expenditure of funds therefor; and providing an effective
date (RFQ 7418 - Professional Services Agreement for Consulting Services awarded to
Halff Associates,Inc.,in the not-to-exceed amount of$186,651).
I. ID 20-2392 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute an Interlocal
Cooperative Purchasing Agreement with the City of Celina, under the Texas Government
Code, Section 791.001, to authorize City of Denton contracts for the purchase of various
goods and services; authorizing the expenditure of funds therefor; and declaring an
effective date (File 7531 - award an Interlocal Cooperative Purchasing Agreement with
the City of Celina).
2. ITEMS FOR INDIVIDUAL CONSIDERATION
A. ID 20-2383 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute an agreement with Dina L. Fisher
for art design and production services for the Public Art sculpture installation to be
located at Industrial Street Park, 108Industrial Street; providing for the expenditure of
funds therefor; and providing an effective date (RFQ 7265-001 - awarded to Dina L.
Fisher,in the not-to exceed amount of$80,000).
B. ID 20-2384 Consider adoption of an ordinance of the City Of Denton, a Texas home-rule municipal
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corporation, authorizing the City Manager to execute an agreement with Ray King Studio,
Ltd., for art design and production services for the public art sculpture installation to be
located in North Lakes Park at the G. Roland Vela Athletic Complex located at 3801 N.
Elm Street; providing for the expenditure of funds therefor; and providing an effective date
(RFQ 7265-002 - awarded to Ray King Studio, Ltd., in the not-to-exceed amount of
$95,000).
3. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting topics,above posted.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas,on the 4th day of December,2020 at 12:45 p.m.
CITY SECRETARY
NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY
WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR
USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX
SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.
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Cityof Denton City Hall
215 E. McKinney St.
Denton,Texas 76201
www.cityofdenton.com
DENTON Meeting Agenda
City Council
Thursday, December 17, 2020 5:30 PM Council Work Session Room/Council Chambers
Special Called Meeting
The City of Denton City Council will convene in the Council Work Session Room at City Hall, 215 E.
McKinney Street, Denton, Texas on Thursday, December 17, 2020, at 5:30 p.m. to participate in a virtual
reception honoring City Council Members.
Proclamations in appreciation for service rendered to the City of Denton as Members of the City Council will
be issued to the following:
•Chris Watts
•Gerard Hudspeth
•TBD if any others
Note: Mayor Chris Watts and Council Members Keely Briggs, Birdia Johnson, Jesse Davis, John Ryan, Deb
Armintor and Paul Meltzer, as well as Mayor-Elect and Council Member(s) Elect
will be participating in the special called meeting via video/teleconference, with some
members participating in person as needed..
REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL
Due to COVID-19 precautions, members of the public will not be able to attend the December 17, 2020
City Council meeting in-person. To accommodate and receive input on agenda items, citizens will be able
to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to
comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item.
Public comments are not held for work session reports.):
• Virtual White Card — On December 4, the agenda was posted online at
www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an
online form, will be made available under the main heading on the webpage. Within this form, citizens may
indicate support or opposition and submit a brief comment about a specific agenda item. Comments may
be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed.
Similar to when a citizen submits a white card to indicate their position on the item, these comment forms
will be sent directly to City Council members and recorded by the City Secretary.
City Council Members review comments received in advance of the meeting and take that public input into
consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards
submitted in support or opposition to an item during the public comment period. Comments will not be
read during the meeting. The City Secretary will reflect the number of comments submitted in
favor/opposition to an item, the registrant's name, address, and (summary of) comments within the Minutes
of the Meeting,as applicable.
OR
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City Council Meeting Agenda December 17, 2020
• By phone — Citizens wishing to speak over the phone during this Council meeting, may call (940)
349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until
the item is opened for discussion by the Council. When the call is initially received, a staff member will
receive the caller's information and either: 1) offer to call the citizen back when it is time for them to speak,
or 2) record the caller's information, support or opposition, and comment. If the caller chooses to record
their support or opposition, rather than speaking during the meeting, the Mayor will announce the number
of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the
voice of each caller will be broadcast into the meeting during the public commenting time of their desired
agenda item. Individuals will be able to comment once per agenda item,no matter the method.
Note: The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized
by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its
open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items
noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections
551.071-551.086 of the Texas Open Meetings Act.
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Special Called Meeting on Thursday, December 17, 2020, at 6:30 p.m. in the Council Work Session Room at
City Hall,215 E.McKinney, Street,Denton,Texas, at which the following items will be considered:
1. PLEDGE OF ALLEGIANCE
A. U.S.Flag
B. Texas Flag
"Honor the Texas Flag—I pledge allegiance to thee,Texas, one state under God, one and indivisible."
2. ITEMS FOR INDIVIDUAL CONSIDERATION
NOTE: Council Member(s)-Elect will be issued their Certificate of Election, Statement of Officer, and Oaths
of Office in the Council Chambers.
A. ID 20-1780 Consider adoption of an ordinance canvassing the returns and declaring the results of the
Runoff Municipal Election to elect two City Council Members to Place 6 and a Mayor to
Place 7, in the City of Denton, Texas held in the City of Denton on December 8, 2020;
and providing an effective date.
B. ID 20-1781 Consider adoption of an ordinance canvassing the returns and declaring the results of the
Runoff Municipal Election to elect a City Council Member to District 2 in the City of
Denton, Texas held in the City of Denton on December 8, 2020; and providing an
effective date.
C. ID 20-1714 Issue the following to newly Elected Council Members:
Certificate of Election
Statement of Officer
Oath of Office
D. ID 20-1715 Election of Mayor Pro Tem.
3. CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to
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implement each item in accordance with the Staff recommendations. The City Council has received
background information and has had an opportunity to raise questions regarding these items prior to
consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent
Agenda (Agenda Items A — AC). This listing is provided on the Consent Agenda to allow Council
Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled,
the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion,
they may be considered as the first items following approval of the Consent Agenda.
A. ID 20-2350 Consider adoption of an ordinance of the City of Denton releasing, abandoning, and
vacating a 244 square foot portion of a public utility easement granted to the City of
Denton by Denton Mall Company, a Texas limited partnership, recorded at Volume 966,
Page 365, in the Real Property Records of Denton County, Texas; providing for
severability and an effective date. (Floor & D6cor Easement Abandonment request -
Mark Laird)
B. ID 20-2367 Consider adoption of an ordinance of the City of Denton approving a substantial
amendment to the City's 2020 Action Plan for Housing and Community Development;
authorizing the City Manager to sign and submit such substantial amendment; and
providing an effective date.
C. ID 20-2429 Consider approval of a resolution revising the Administrative Policy No 403.06
"Investment Policy"; and providing an effective date.
D. ID 20-2434 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the approval of Change Order No. 3 to the contract between the
City of Denton and Jagoe-Public Company, for the PEC 4 Phases 1 & 2 project;
providing for the expenditure of funds therefor; and providing an effective date (IFB
6900-001 - Change Order No. 3 in the not-to-exceed amount of $88,977.93, for a total
contract award aggregated to$11,301,923.44).
E. ID 20-2435 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the approval of Change Order No. 2 to the contract between the
City of Denton and Thalle Construction Company, Inc., for the construction of the North
South Phase II 36-inch/42-inch Water Transmission Line Project for the City of Denton;
providing for the expenditure of funds therefor; and providing an effective date (IFB 6901
- Change Order No. 2 in the not-to-exceed amount of $113,189.27 for a total contract
award aggregated to$7,944,136.98).
F. ID 20-2436 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the approval of Change Order No. 2 to the contract between the
City of Denton and Quality Excavation, LLC, for the 2019 Street Reconstruction project
for the City of Denton with geographical limits as follows: Hercules Lane from Locust
Street to Stuart Road, Scripture Street from Thomas Street to Jagoe Street, Thomas
Street from West Oak Street to Panhandle Street, and Windsor Drive from North Locust
Street to Armstrong Street; providing for the expenditure of funds therefor; and providing
an effective date (IFB 7237- Change Order No. 2 in the not-to-exceed amount of
$1,104,792.54 for a total contract award aggregated to$11,388,235.44).
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G. ID 20-2437 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, rejecting any and all competitive proposals under RFP 7297 for Energy
News, Credit Analytics, and Market Price Data Services for Denton Municipal Electric;
and providing an effective date(RFP 7297).
H. ID 20-2438 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
T.H. Glennon Co., Inc., for the purchase of mulch colorant for the Beneficial Reuse
Department; providing for the expenditure of funds therefor; and providing an effective
date (RFP 7438 - awarded to T.H. Glennon Co., Inc., for three (3) years, with the option
for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of$100,000.00).
I. ID 20-2439 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Environmental Improvements Inc., for equipment repair, evaluation, parts, and service for
the Water Production and Water Reclamation Departments, for Sections B, C, D, E, F,
G, H, 1, M, N, O, Z, AA, AB, AC, AD, AE-31.4& AE-31.5; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7449- awarded to
Environmental Improvements Inc., for three (3) years, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$600,000.00).
J. ID 20-2440 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Hartwell Environmental Corporation, for equipment evaluation, parts, and service for the
Water Production and Water Reclamation Departments, for Sections A, L, P, Q, R, S, T,
U, X and Y; providing for the expenditure of funds therefor; and providing an effective
date (RFP 7449 - awarded to Hartwell Environmental Corporation, for three (3) years,
with the option for two (2) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of$200,000.00).
K. ID 20-2441 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with W
WaterTech Services, Inc. dba W WaterTech, Inc., for the evaluation, parts, and service
for the Lake Ray Roberts Water Treatment Plant sludge collection equipment for Sections
J and AE-31.3; providing for the expenditure of funds therefor; and providing an effective
date (RFP 7449 - awarded to W WaterTech Services, Inc. dba W WaterTech, Inc., for
three (3) years, with the option for two (2) additional one (1) year extensions, in the total
five(5)year not-to-exceed amount of$250,000.00).
L. ID 20-2443 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Xylem Water Solutions USA, Inc., for the evaluation, parts, and service for the Lake Ray
Roberts Water Treatment Plant ozone generation equipment for Sections K and
AE-31.1; providing for the expenditure of funds therefor; and providing an effective date
(RFP 7449 - awarded to Xylem Water Solutions USA, Inc., for three (3) years, with the
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option for two (2) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of$250,000.00).
M. ID 20-2444 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a public works
contract with John Burns Construction Company of Texas, Inc. for the construction of the
U.S. 380& Scripture Street Transmission Mains; providing for the expenditure of funds
therefor; and providing an effective date (IFB 7460- awarded to John Burns
Construction Company of Texas,Inc., in the not-to-exceed amount of$1,942,870.13).
N. ID 20-2445 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Altec Industries, Inc., for Altec aerial equipment repair for various City Departments;
providing for the expenditure of funds therefor; and providing an effective date (RFP
7470- awarded to Altec Industries, Inc., for three (3) years, with the option for two (2)
additional one (1) year extensions, in a total (5) five year not-to-exceed amount of
$650,000.00).
O. ID 20-2446 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Standard Automation & Control LP dba Wonderware West, for the purchase of
technical support and services package to be used by the City of Denton Water
Reclamation Department SCADA systems, which is the sole provider of this software, in
accordance with Texas Local Government Code 252.022, which provides that
procurement of commodities and services that are available from one source are exempt
from competitive bidding, and if over $50,000 shall be awarded by the governing body;
and providing an effective date (File 7475 - awarded to Standard Automation & Control
LP dba Wonderware West,in the five(5)year not-to-exceed amount of$128,000).
P. ID 20-2447 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
North Texas Sales and Distribution, LLC, dba Hotsy Equipment Company, for vehicle
pressure washing equipment, supplies, service, and repairs for the Fleet Services
Department; providing for the expenditure of funds therefor; and providing an effective
date (RFP 7487 - awarded to North Texas Sales and Distribution, LLC, dba Hotsy
Equipment Company,in the five(5)year not-to-exceed amount of$50,000).
Q. ID 20-2448 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Bond Equipment Company, Inc., through the Buy Board Cooperative Purchasing
Network Contract #601-19, for the purchase of two (2) Rear Load Refuse Trucks for
the Solid Waste Department; providing for the expenditure of funds therefor; and
providing an effective date (File 7516- awarded to Bond Equipment Company, Inc., in
the not-to-exceed amount of$590,864).
R. ID 20-2456 Consider adoption of an ordinance of the City of Denton, a Texas home-rule corporation,
providing for, authorizing, and approving the purchase of property and boiler & machinery
insurance coverage for the City of Denton, through the City's sole broker of record,
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Lockton Companies, LLC; and providing an effective date (File 7562 - awarded to
Affiliated FM Insurance Company for a three (3) year not-to-exceed amount of
$1,882,580.00).
S. ID 20-2457 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, providing for, authorizing, and approving the purchase of aviation liability
insurance coverage for the City of Denton through the City's broker of record, Lockton
Companies, LLC; and providing an effective date (File 7576- awarded to Global
Aerospace,Inc. for a three(3)year not-to-exceed amount of$56,000.00).
T. ID 20-2458 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, providing for, authorizing, and approving cyber network liability insurance
coverage for the City of Denton through the City's broker of record, Lockton
Companies, LLC; and providing an effective date (File 7577- awarded to Brit Syndicate
Limited for a three(3)year not-to-exceed amount of$228,179.00).
U. ID 20-2459 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, rejecting any and all competitive proposals under RFP 7215 for Utility Scale
Solar with Energy Storage for Denton Municipal Electric.
V. ID 20-2460 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, rejecting any and all competitive proposals under RFP 7494 for SCADA
Maintenance and Service;and providing an effective date(RFP 7494).
W. ID 20-2461 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a Professional
Services Agreement with Kimley-Horn and Associates, Inc., for utility conflict analysis,
surveying, easement acquisition, design, bidding and construction administration services
in support of the State reimbursable relocation of water and wastewater utilities within the
Interstate Highway 35 Right-of-Way as set forth in the contract; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 6590-095 -
Professional Services Agreement for engineering services awarded to Kimley-Horn and
Associates,Inc.,in the not-to-exceed amount of$2,396,300.00).
X. ID 20-2462 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Paradigm
Management Services, LLC, for the Workers' Compensation Medical Case
Management Services for the Risk Management Department and providing an effective
date (File 7554- awarded to Paradigm Management Services, LLC, in the one (1) year
not-to-exceed amount of$453,280.00.)
Y. ID 20-2492 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Clevest Solutions, Inc., for the upgrade to the mobile workforce management software
(MWM) for Denton Municipal Electric, which is the sole provider of this software, in
accordance with Texas Local Government Code 252.022, which provides that
procurement of commodities and services that are available from one source are exempt
from competitive bidding, and if over $50,000 shall be awarded by the governing body;
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providing for the expenditure of funds therefor; and providing an effective date (File 7465
-awarded to Clevest Solutions,Inc.,in the not-to-exceed amount of $90,063.75).
Z. ID 20-2493 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the approval of a first amendment to a contract between the City
of Denton and Clevest Solutions Inc., amending the contract approved by City Council on
June 11, 2019, in the not-to-exceed amount of $288,840.03, said first amendment to
provide additional vendor support of the mobile workforce management software and
professional services for Denton Municipal Electric; which is the sole provider of this
software in accordance with Texas Local Government Code 252.022, which provides
that procurement of commodities and services that are available from one source are
exempt from competitive bidding, and if over $50,000 shall be awarded by the governing
body; providing for the expenditure of funds therefor; and providing an effective date (File
7056- providing for an additional first amendment expenditure amount not-to-exceed
$59,400.00, for a total contract amount not-to-exceed $348,240.03). The Public Utilities
Board recommends approval(7-0).
AA. ID 20-2508 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a Professional
Services Agreement with Jacobs Engineering Group Inc., for Automated Meter Reading
Feasibility Study (AMR/AMI) for the Utilities Department as set forth in the contract;
providing for the expenditure of funds therefor; and providing an effective date (RFP
7448 - awarded to Jacobs Engineering Group Inc., in the not-to-exceed amount of
$79,720.00)
AB. ID 20-2511 Consider adoption of an ordinance of the City of Denton, Texas, Nunc Pro Tunc,
correcting an inadvertent mistake in Ordinance No. 20-868, specifically the awarded
vendor of the professional services agreement with ACP/Green + Associates, LLC dba
Planning Next for the preparation of a comprehensive plan evaluation report and to
update the comprehensive plan;providing an effective date(File 7196).
AC. ID 20-2362 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to
execute a park development agreement between the City of Denton and Forestar (USA)
Real Estate Group Inc. for the dedication of park land at the country club terrace phase 1
and phase 2 development; authorizing acceptance of land; and providing an effective date.
4. ITEMS FOR INDIVIDUAL CONSIDERATION-CONTINUED
A. ID 20-2467 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, extending the effective period of the declared state of local disaster;
superseding and replacing the Tenth Order of Council of the City of Denton issued
September 22, 2020 approved by Ordinance No. 20-1845, to provide additional
requirements and guidance; confirming the expenditure of funds and authorizing the
expenditure of additional funds; providing a repealer clause; and providing an effective
date.
B. ID 20-2466 Consider adoption of an ordinance of the City of Denton ratifying prior expenditures to
provide accommodations for persons experiencing homelessness during the declared
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disaster related to COVID-19 and authorizing the expenditure of additional funds
therefor; and providing an effective date.
C. ID 20-2449 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Rehrig Pacific Company, through the U.S. Communities Government Purchasing Alliance
Contract #0254, for the purchase of residential refuse, recycling, and yard waste carts
and replacement parts; providing for the expenditure of funds therefor; and providing an
effective date (File 7536- awarded to Rehrig Pacific Company, in the five (5) year
not-to-exceed amount of$3,862,000.00).
D. ID 20-2451 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, for approval of a pre-qualified professional services list and qualified social
services list for allocation of funding of the Emergency Solutions Grant CARES Act
(ESG-CV); and providing an effective date(RFQ 7525).
E. ID 20-2452 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a Service
Agreement with Christian Community Action, for allocation of funding from the
Emergency Solutions Grant CARES Act (ESG-CV) as set forth in the contract; providing
for the expenditure of funds therefor; and providing an effective date (RFQ 7525-001 -
Service Agreement for allocation of funding for the Emergency Solutions Grant CARES
Act (ESG-CV) awarded to Christian Community Action, in the not-to-exceed amount of
$197,926.00).
F. ID 20-2453 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a Service
Agreement with Giving Hope, Inc., for allocation of funding from the Emergency Solutions
Grant CARES Act (ESG-CV) as set forth in the contract; providing for the expenditure
of funds therefor; and providing an effective date (RFQ 7525-002 - Service Agreement
for allocation of funding for the Emergency Solutions Grant CARES Act (ESG-CV)
awarded to Giving Hope,Inc.,in the not-to-exceed amount of$277,616.00.
G. ID 20-2454 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a Service
Agreement with Grace Like Rain, Inc., for allocation of funding from the Emergency
Solutions Grant CARES Act (ESG-CV) as set forth in the contract; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 7525-003 -Service
Agreement for allocation of funding for the Emergency Solutions Grant CARES Act
(ESG-CV) awarded to Grace Like Rain, Inc., in the not-to-exceed amount of
$292,993.00.
H. ID 20-2455 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a Service
Agreement with The Salvation Army-Denton, for allocation of funding for the Emergency
Solutions Grant CARES Act (ESG-CV) as set forth in the contract; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 7525-004-Service
Agreement for allocation of funding for the Emergency Solutions Grant CARES Act
Page 8 Printed on 121412020
52
City Council Meeting Agenda December 17, 2020
(ESG-CV) awarded to The Salvation Army - Denton in the not-to-exceed amount of
$656,465.00.
1. ID 20-2471 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute the Guaranteed
Maximum Price Amendment to the Construction Manager At Risk Contract with Thos. S.
Byrne, Inc., a Texas corporation, for the renovation of police headquarters and
development and construction of the police substation and firing range; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 7249 - Cmar
Guaranteed Maximum Price Amendment awarded to Thos. S. Byrne, Inc., in the
not-to-exceed amount of$46,000,000).
J. ID 20-2472 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Axon Enterprise, Inc., through the Sourcewell Cooperative Purchasing Network Contract
Number 010720-AXN, for the services and materials related to the Taser and Body
Camera system for the Police Department; authorizing the expenditure of funds therefor;
and declaring an effective date (File 7541 - awarded to Axon Enterprise, Inc., in the five
(5)year not-to-exceed amount of $2,981,000.00).
K. ID 20-2509 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager, or his designee, to execute a contract with
Texas Meter & Device Company, LLC, for meter reading services for the Water
Department; providing for the expenditure of funds therefor; and providing an effective
date (RFP 7484- awarded to Texas Meter & Device Company, LLC, for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of$2,636,000.00).
5. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting topics,above posted.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of
Denton, Texas,on the day of ,2020 at
Page 9 Printed on 121412020
53
City Council Meeting Agenda December 17, 2020
CITY SECRETARY
NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY
WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR
USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX
SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.
Page 10 Printed on 121412020
54
FUTURE WORK SESSION ITEMS MATRIX
As of December 4,2020
Meeting Date Currently Slated Work Session Items
7-Dec Utility Street Cut Audit(Follow Up) Wildflower Program
Special Called 20-2301 20-2321
8-Dec CANCELLED
15-Dec CANCELLED
Canvass Runoff Election Results&
17-Dec Other Action Items
Special Called (Work Session(s)&Public Hearings TBD)
2021
Affordable Housing
4-Jan 2021 Assessment Report Council Request
Luncheon 20-1844 20-2096
Parkland Dedication&Development
COVID-19 Update Ordinance Internal Audit-Utility Meter Reading Legislative Agenda Council Requests
5-Jan 2021 20-2117 TBD 20-1978 20-2252 20-2093
TIRZ Study DIVE EDA CARES Act B&C 2020 Appointment Process Council Requests
12-Jan 2021 20-2182 20-2505 20-2183 20-2147 20-2094
19-Jan 2021 No Meeting
2021 May General&June Runoff
Stormwater Master ETJ Update elections-locations,dates,and times City Council 2020 Committees Council Requests
26-Jan 2021 20-1661 20-1668 20-2399 20-2148 20-2095
1-Feb 2021 Police Department Overview Council Requests
Luncheon 20-2354 20-2271 Feb 1
COVID-19 Update Feb.2 20-21 Utilities Budget and Rates Fund Balance Policy Naming for Parks Council Requests
2-Feb 2021 20-2118 20-2261 20-2394 20-2320 20-2272 Feb 2
Council Requests
9-Feb 2021 20-2273 Feb 9
Council Requests
16-Feb 2021 1 1 1 20-2274 Feb 16
Council Requests
23-Feb 2021 20-2275 Feb 23
i Accessory Dwelling Units,and
"ZS Screening COVID-19 Update Mar.2 Council Requests
N DCA19-0011 Construction Code Review(TBD) Delegated Authority 20-1886 20-2385 Mar 1
C
C
t6
CL Council Requests
LA Cal
C Public Art Right-of-Way Ordinance Follow-up DME Solar Programs 20-2386 Mar 2
O N
M
,LA Redistricting Update Hartlee Field PID Council Requests
01 June/July 2021 20-1789 Group Home Code Amendment 20-2387 Mar 16
N
Y
s_
O
` Council Requests
5 20-2388 Mar 23
55
Street Closure Report IMPROVING
"TM Upcoming Closures F)FNT(CIN
OF
DENTON Week of December 7,2020-December 13,2020
Street/Intersection From To Closure Closure Description Department Upcoming Public Other Departme
Start Date End Date Info/Notes Meeting Communication Contact
Unite Private Networks,and Public Works
Avenue C Chestnut Highland 12/14/20 12/18/20 sub-contractor Verticom, Inspections, Direct business contact (940)205-3779
Street Street temporarily closing street to Unite Private
install fiber optic service. Networks
Water Distribution will be Email Notification,Direct
Bell Ave at Mckinney St 07/08/21 09/04/21 installing a new water main line Water business contact,N/A (940)349-7278
and services.
Water Distribution will be Email Notification,Direct
Bell Ave at Mingo Rd 06/22/21 07/07/21 installing a new water main line Water business contact,N/A (940)349-7278
and services.
Water Distribution will be Email Notification,Direct
Bell Ave Withers St Mingo Rd 05/10/21 06/21/21 installing a new water main line Water business contact,N/A (940)349-7278
and services.
Water Distribution will be Email Notification,Direct
Bell Ave Texas St Withers St 04/15/21 05/07/21 installing a new water main line Water business contact,N/A (940)349-7278
and services.
Administratio Water Distribution will be Email Notification,Direct
Bell Ave n Dr Texas St 03/18/21 04/14/21 installing a new water main line Water business contact,N/A (940)349-7278
and services.
Administratio Water Distribution will be Email Notification,Direct
Bell Ave Chapel Dr n Dr 01/14/21 03/17/21 installing a new water main line Water business contact,N/A (940)349-7278
and services.
Water Distribution will be Email Notification,Direct
Bell St University Dr Chapel Dr 12/14/20 01/13/21 installing a new water main line Water business contact,N/A (940)349-7278
and services.
Water Distribution will be
Fannin St Welch St Bernard St 12/21/20 01/28/21 installing a new water main line Water N/A (940)349-7278
and services.
Wastewater Collections will be
Precision Dr Airport Rd 1500'north 01/25/21 02/19/21 installing a new wastewater Wastewater
main and services.
Contractor will be demoing the
existing drainage and roadway
and then installing drainage
improvements across Ryan RD public Works
at the Hunter's Creek area. Inspections, NextDoor,Email
Ryan Rd Roxbury St FM 2181 01/04/21 02/05/21 They will also be installing a Private Notification (940)268-9842
new water line to the property Development
and then repaving this section
of road.
Message boards to be put out
on December 14th 2020.
Upcoming Closures
56
Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date Info/Notes Meeting Communication Contact
Total 10
Upcoming Closures
57
Street Closure Report IMPROVING
Current Closures
()F .. 11
DENTON Week of December 7 2020-December 13 DFNI 2020 \\
r�'I
Street/Intersection From To Closure Closure Description Department Upcoming Public Other epartment
Start Date End Date Info/Notes Meeting Communication Contact
Georgetown Wastewater Collections will be
Amherst Dr Dr Hinkle Dr 09/28/20 01/14/21 installing a new wastewater Wastewater N/A (940)349-8909
main line and services.
This project is to add drainage
North of upgrades and widen Hickory NextDoor,Email
Barrel Strap Road Hickory Ocean Drive 09/07/20 01/04/21 Creek Road.It is also adding an Engineering Notification (940)349-7426
Creek Road acceleration lane to Barrel Strap
Road.
Wastewater Collections will be
Bell Ave Texas St Withers St 11/19/20 12/08/20 installing a new wastewater Wastewater Email Notification (940)349-8909
main and services.
North South Water Main Phase Engineering, Temporary Flagging in
Bonnie Brae IH 35E Scripture 06/15/20 03/01/21 3 Water all lanes for pipe Direct business contact (940)349-8938
delivery.
Concrete Sidewalk and ADA
Ramps Repair.The process
Club House at Sombrero 11/30/20 12/23/20 starts with Barricading the failed Streets N/A (940)349-7146
sections of concrete Sidewalk,
remove,and install new
concrete
Concrete Street Panel and
Sidewalk Repair.The process
Clydesdale Weeler Spainsh 12/07/20 01/29/21 starts with Barricading the failed Streets N/A (940)349-7146
Ridge Lane sections of concrete pavement,
remove the pavement,and
install new concrete.
Elm Hickory Prairie 05/11/20 02/26/21 PEC 4 Utility Project Engineering Direct business contact (940)349-8938
Water Distribution will be
Foxcroft Cir Emerson Ln Emerson Ln 03/09/20 12/14/20 replacing the water main and Water Intermittent closures N/A (940)349-7278
water services.
Infrastructure Safety Upgrades
Ft.Worth Dr.(US 377) IH 35E FM1830 10/17/19 02/01/21 &New Sewer Main Install TxDOT (940)349-8938
(temporary closures)
Current Closures
58
Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date Info/Notes Meeting Communication Contact
Widening of Hickory Creek road
from Teasley to FM 2499 with
Hickory CreeK Road Teasely FM 2499 10/06/20 02/16/21 an acceleration lane being Engineering NextDoor,Email (940)349-7426
constructed on FM 2499. Notification
Project also included drainage
upgrades.
Intersection back of Intermittent closures of this NextDoor,Email
Hidden Meadows Trail with Vintage Vintage blvd 03/16/20 01/01/21 intersection for construction Engineering (940)349-8938
Blvd right of way activities Notification
Park Jasmine st Bonnie Brae 12/03/20 12/17/20 Highland boring a new water and sewer Public Works NextDoor,Email
g line under the KCS Railroad. Inspections Notification (940)268 8946
Install new curb and gutter.Mill Scheduling conflict with
Johnson Street Daugherty Smith Street 10/26/20 12/18/20 off old pavement and install Streets concrete contractor so Door hangers (940)349-7146
Street new asphalt to match the grade we move the start date
of the new inlets. to 10-26-20.
Storm drain improvements as
Locust St. Prairie Highland 03/09/20 01/01/21 part of Pec-4 Ph 1&2 Engineering Direct business contact (940)349-8938
Project.East Side In Closure
Mills Road N.Mayhill S.Trinity 11/30/20 12/10/20 Perform Asphalt Base Repairs Streets Equipment issues so Message Boards (940)349-7146
Road at various locations. and weather delays.
Street Reconstruction
Remove and replace curb and
Mistywood Lane Woodhaven Jamestown 10/01/20 01/29/21 gutter as needed. Streets N/A (940)349-7146
Remove old asphalt and
stabilize subgrade.
Install asphalt pavement
Intersection back of Intermittent closures of this
Email
Mockernut Rd. with Vintage Vintage 03/16/20 01/01/21 intersection for construction Engineering NextDoor, (940)349-8938
Blvd. Blvd.right of activities. Notification
way
Water Distribution will be
Northcrest Rd Foxcroft Cir Emerson Ln 03/06/20 12/14/20 replacing the water main and Water N/A (940)349-7278
water services.
Concrete Street Panel and
Sidewalk Repair.The process
Paddock Lipizzan English 12/07/20 01/15/21 starts with Barricading the failed Streets N/A (940)349-7146
Saddle sections of concrete pavement,
remove the pavement,and
install new concrete.
Current Closures
59
Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date j Info/Notes Meeting Communication Contact
Prairie Elm Pierce 06/01/20 03/26/21 PEC 4 Utilities Engineering NextDoor,Direct (940)349-8938
business contact
Storm drain improvements,as
Prairie St. Locust St. Elm St. 03/23/20 03/26/21 part of Pec-4 Ph 1&2 Engineering Direct business contact (940)349-8938
Project. Street closed to thru
traffic.
Water Distribution will be
Precision Airport Rd 1500ft north 10/12/20 12/18/20 installing a new water main and Water N/A (940)349-7278
services
Waste Water,
Greystar will be placing their Public Works
Spencer Road Bridges St. Mayhill Road 12/07/20 01/21/21 sanitary line along Spencer Rd Inspections, Email Notification (940)391-6299
for the Elan Denton project. Private
Development
Concrete Street Panel and
Sidewalk Repair.The process
Spring Creek Creek Bend Beechwood 10/05/20 12/18/20 starts with Barricading the failed Streets N/A (940)349-7146
sections of concrete pavement,
remove the pavement,and
install new concrete.
Road will be closed for paving public Works
Underwood McCormick Ave.B 11/09/20 12/11/20 and sidewalk construction for Inspections N/A (210)563-1599
the new Fire Station#3
Construction is set to begin on 8-20-20:Atmos Energy
West Hickory Street between N. is currently relocating
Welch Street and Carroll Blvd in gas line on the South
September of 2020 and Atmos,Streets, side of W.Hickory
continue through May of 2021. between Welch and Email Notification,Direct
West Hickory Street Welch Carroll O8/31/20 05/29/21 Detailed lane closure Drainage,Water, Bernard.Once Atmos business contact (940)349-8425
information is forthcoming Waste Water finishes,the contractor
pending approval of the will mobilize into that
contractor's phasing and traffic same area to begin
control plans. construction.
Branch Install utilities and road NextDoor,Email
Windsor Hanover Crossing08/24/20 08/16/21 reconstruction Engineering Notification (940)349-7426
Current Closures
60
Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date Info/Notes Meeting Communication Contact
Windsor Stuart Longfellow 08/24/20 08/23/21 Installation of utilities and street Engineering NextDoor,Email (940)349-7426
reconstruction Notification
Windsor Stuart E.Sherman 09/07/20 12/14/20 This closure is to reconstruct Engineering NextDoor,Email (940)349-7426
Windsor Drive Notification
Total 29
Current Closures
61
Street Closure Report IMPROVI
�F Completed Closures F)F:'NlrlrcrN, �� i
DENTON Week of December 7 2020-December 13 2020
Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department
1 Start Date End Date Info/Notes Meeting Communication Contact
Public Works
Collins Dallas Dr. Johnson St 07/20/20 11/30/20 Haven at Daugherty:Pavement Inspections, N/A (940)205-9230
Private
Development
Concrete Street Panel.The
process starts with Barricading
Como Lake Windriver Loon Lake 10/05/20 11/13/20 the failed sections of concrete Streets N/A (940)349-7146
pavement,remove the
pavement,and install new
concrete.
Concrete Street Panel and
Sidewalk Repair.The process
Diamond Poinsettia Cyrus Way 11/16/20 12/04/20 starts with Barricading the failed Streets N/A (940)349-7146
sections of concrete pavement,
remove the pavement,and
install new concrete.
Doris McKamy Tripp Tr 10/26/20 11/20/20 Concrete Panel and Sidewalk Streets
repair
City of
FM 2181 Denton/Cori Lillian Miller 11/18/19 11/30/20 Street Widening TxDOT (940)349-8425
nth City
limits
The road will be closed as a
part of the 2019 Street
Hercules N.Locust Stuart 08/01/20 11/01/20 construction bundle Project. Engineering NextDoor,Email (940)349-7426
Hercules is set to have Notification,Mail outs
reconstruction of the curbs,
gutters and the street.
Completed about 90%
Perform full depth base repairs of the work.Equipment
Kings Row Marrianne 288 10/22/20 11/20/20 on Kings Rows. Streets issues so I'm extending N/A (940)349-7146
the project to the end of
the week.
Concrete Sidewalk Repair.The
process starts with Barricading
Merlot Riesing Pinot 10/26/20 11/06/20 the failed sections of concrete Streets N/A (940)349-7146
Sidewalk,remove,and install
new concrete
Completed Closures
62
-M
Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department
Start Date End Date A Info/Notes Meeting Communication Contact
Curb and Gutter Repair.The
process starts with Barricading
Roberts N.Bell Brown 10/19/20 11/20/20 the failed sections of,Curb and Streets N/A (940)349-7146
Gutter remove and install
Curbs.
Roselawn Bonnie Brae Bernard 05/12/20 11/20/20 Bonnie Brae Phase 1 Engineering North Side lane closure NextDoor (940)349-8938
intersection back of Intermittent closure of the NextDoor,Email
Shagbark Dr with Vintage Vintage Blvd 03/16/20 01/01/21 intersection for construction Engineering (940)349-8938
Blvd right of way activities. Notification
NextDoor,Email
Stuart Road North of South of Windsor wndsor 09/07/20 11/16/20 Street repairs Engineering Notification (940)349-7426
Vintage Blvd US377 Hidden 10/23/20 11/20/20 Bonnie Brae Phase 2 Engineering 10/14/20 NextDoor,Public (940)349-8938
Meadows Trl Meeting(s)
Total 12
Completed Closures
63