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121820 Friday Staff Report „ City Manager's Office 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: December 18, 2020 TO: The Honorable Mayor Hudspeth and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report L Council Schedule A. Meetings 1. Council Airport Committee on Tuesday, December 22, 2020 at 10:00 a.m. via video/teleconference—City Council Work Session Room. 2. No - City Council Meeting on Tuesday, December 22, 2020. 3. Cancelled - Agenda Committee Meeting Wednesday, December 23, 2020 at 2:30 p.m. in the City Manager's Conference Room. 4. Christmas Eve Holiday—Thursday, December 24, 2020 5. Christmas Day Holiday—Friday, December 25, 2020 II. General Information & Status Update A. End of Year Friday Reports — Due to the holiday schedule, staff has adapted the regular Friday Report distribution schedule to account for City closures. The Friday Report will be distributed December 18 (today) and on Wednesday, December 30. There will be no report on Friday, December 25 or January 1. Beginning January 8, the schedule will resume to distribute the report each Friday. Staff contact: Stuart Birdseye, City Manager's Office B. Denton to Receive 15 New Housing Vouchers for Veterans — Prior to 2017, there were zero HUD-Veterans Affairs Supportive Housing (HUD-VASH) Program vouchers administered in Denton. Due to advocacy by Mayor Watts and in collaboration with the Denton Housing Authority, Denton was awarded 25 VASH vouchers and all veterans provided these vouchers have been housed. The Denton Housing Authority will receive fifteen (15) new VASH vouchers for Veterans, increasing the total number of vouchers in Denton to 40. In the HUD- OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service VASH program, VA Medical Centers (VAMCs) assess veterans experiencing homelessness before referring them to local housing agencies for these vouchers. Decisions are based on a variety of factors, most importantly the duration of homelessness and the need for longer term, more intensive support in obtaining and maintaining permanent housing. The HUD-VASH program includes both the rental assistance the voucher provides and the comprehensive case management that VAMC staff offers. Veterans participating in the HUD-VASH program rent privately owned housing and generally contribute no more than 30 percent of their income toward rent. VA offers eligible homeless veterans clinical and supportive services through its medical centers across the U.S., Guam, Puerto Rico and the Virgin Islands. The Fort Worth VA will collaborate with the Denton Housing Authority and the Denton County Homelessness Leadership Team (DCHLT) Housing Workgroup to identify eligible voucher candidates in the community. There were thirty-six (26) Veterans experiencing homelessness in Denton County as of November 30, 2020. The award of these vouchers to our community is a direct result of the data collection and outreach efforts of the Veterans Workgroup under the direction of the Denton County Behavioral Health and Homelessness Leadership Teams. The additions of these vouchers brings the City closer to reaching our goal to End Veteran Homelessness. Having more landlords willing to open doors to Veterans with housing barriers will be important to meeting the community goal to End Veteran Homelessness by the end of 2020. Programs and services have been developed to address this need as people experiencing homelessness, including Veterans, face higher barriers to housing than the general population. Housing barriers include, but are not limited to, income, lack of support systems, substance abuse, criminal records, mental illness, foreclosure, and past evictions. The community does currently have housing assistance programs that seek to overcome these barriers to housing. The Barriers Fund and Doors For Denton County programs seek to incentivize landlords to voluntarily open doors to housing units and lower barriers to housing. The Housing Navigator position with the United Way of Denton County was created specifically to recruit landlords to accept as tenants, homeless households, who are being assisted by local agency housing assistance programs including veterans with VASH. To learn more about homelessness initiatives or how to become a participating landlord, visit the United Way of Denton County. Staff contact: Courtney Cross, Community Services C. Texas Mayors Letter Regarding Local Stimulus Funding—On December 14, Mayor Pro Tern Davis, added his signature to a letter (attached) from Texas Mayors to the Texas Congressional delegation advocating for the inclusion of direct fiscal assistance to local governments in pandemic relief funding. The next federal relief package continues to be negotiated at the congressional level. While it seems increasingly likely that some form of pandemic aid will be passed, it is still uncertain if that will include funding for local governments to use toward maintaining core services and laying the groundwork for a robust, post-pandemic economic recovery. 2 Staff will keep the Council updated if any significant milestones are reached in the passage of a federal stimulus bill. Staff contact: Ryan Adams, Customer Service and Public Affairs D. City-Related Bills Filed — While the 87th Session of the Texas Legislature is scheduled to convene on January 12, 2021, the filing period for proposed legislation is open. As in past sessions, numerous pieces of legislation have been proposed that effect cities, including the City of Denton. The Texas Municipal League provides its member cities with summaries of all city-related bills filed during the legislative session. The attached bill list represents bill summaries from the previous week. Staff is actively reviewing these proposed bills to evaluate their potential impact and develop strategies to engage in outreach with the legislature and our local delegation prior to and during the upcoming session. Questions regarding any piece of legislation or to receive the full text of legislation, please contact Ryan Adams or Rachel Balthrop Mendoza. Staff contact: Ryan Adams, Customer Service and Public Affairs E. Lake Forest Park Pond Dredging — Council Members received an email from a resident this morning regarding the pond at Lake Forest Park. The repairs to the dam and dredging of Lake Forest Park pond project is currently out for bid with bids due on January 4. The project has received a considerable amount of interest from contractors with over 30 participants at the pre-bid meeting. On December 18, Parks and Recreation staff met with Good Samaritan at Lake Forest Village leadership to provide a updated timeline on the project. Over the course of the last two years, staff have met with both residents and administrative staff periodically providing project updates. The timeline, plans and schedules were provided during these discussions. Communication with the Village has continued throughout the planning and design phase and will continue through the course of the project. Staff contact: Drew Huffinan, Parks and Recreation F. Keep Denton Beautiful Transition Update — In August, nonprofit partner Keep Denton Beautiful, Inc. transitioned all existing beautification initiatives and intellectual property to the City of Denton under the direction of the Parks and Recreation Department. Despite new obstacles during the pandemic, beautification efforts have successfully continued. In these few months, staff hosted the Community Tree Giveaway, distributing more than 600 trees to residents, and a month-long reimagined Great American Cleanup,removing more than two tons of litter from the community. Additionally, small outdoor social-distanced volunteer opportunities have continued with volunteers contributing over 1,000 hours to maintaining gardens and removing an additional four tons of litter citywide. Finally, painting recently began on the highly-anticipated Foundation of Our History mural at Robertson Street and Bell Avenue. On Nov. 28, 2020, the KDB, Inc. Board of Directors provided an update to the City Manager's Office which outlined the organization's intentions to carry out the following: • Terminate the existing agreement between KDB, Inc. and City of Denton (Ordinance 2015-239); • Dissolve the 501(c)(3) nonprofit organization; and 3 • Donate any and all remaining financial and physical assets to the City of Denton by December 2021 after all outstanding closures and financial obligations are fulfilled. Staff are working with the City Attorney's Office to finalize the contract termination, which will be included on a future council agenda. Staff contact: Autumn Natalie, Parks and Recreation G. Downtown TIRZ No. 1 Appointments,Nominations, and Selection of Board Chair— There are currently three seats on the Downtown TIRZ No. 1 Board with expired terms, and one open seat for an unexpired term. A summary of the TIRZ Board of Directors, their qualifications, and terms is below (seats for consideration highlighted). Two current Directors, Council Member Paul Meltzer and Ben Esely, are eligible for re-appointment and have expressed a desire to be considered for appointment. One position, currently held by Ken Gold, will become vacant as Mr. Gold has asked to not be reappointed. Additionally, John Lenz stepped down from the board, with his seat now open for an unexpired term appointment. The vacant seats require appointment of a "Qualified Voter of the City of Denton" and a "Business Owner or Member of the Denton Chamber of Commerce Board of Directors." Because there will be two open seats, staff has developed an application for those interested in serving on the Downtown TIRZ No. 1 Board. The application is attached and will be posted on the Downtown TIRZ No. 1 page on the City's website. The Downtown TIRZ No. 1 Board of Directors have specific qualifications that must be met. Anyone interested in serving on the Downtown TIRZ No. 1 Board should complete the application and indicate which qualifications they meet. Applications should be returned by January 8, 2021. Applications and nominations will be presented to the City Council for consideration in late January. In addition, the City Council is required by statue (Sec. 311.009(f l of the Tax Increment Financing Act) to appoint the TIRZ Board Chair. Melissa Lenaburg is currently serving as the Board Chair and has indicated her willingness to continue to serve in that role. Staff contact: Jessica Rogers, Economic Development Members 11WkF Qualification Current Term Mayor Gerard Hudspeth City Council Member 2019-2021 Council Member Paul Meltzer City Council Member 2018-2020 Alex Payne Property Owner or Resident of Zone 2019-2021 Melissa Lenaburg(Chair) Property Owner or Resident of Zone 2019-2021 Ben Esely, Business Owner 2018-2020 John Lenz* Business Owner 2019-2021 Ken Gold Qualified Voter 2018-2020 *unexpired term appointment H. Economic Development Partnership Board Nominations — There are currently two vacancies for appointments to unexpired terms on the Economic Development Partnership Board (EDPB). Those seats include a top 20 taxpayer seat, previously held by Chris Davis of Peterbilt, and a City Council seat,previously held by Council Member Briggs. Per Ordinance 2017-203, all EDPB members are nominated by City Council selected nominating committee consisting of two City Council members and one representative from the Chamber of Commerce. The Nominating Committee the solicits nominations, contacts nominees, and confirms their willingness to serve. The nominees are then presented to and considered for appointment by the City Council. 4 On July 21, 2020, the City Council appointed Mayor Chris Watts, Council Member Paul Meltzer, and Chamber representative Marty Rivers as the Nominating Committee. A new Nominating Committee will need to be appointed to consider the two available appointments. The Chamber has selected Marty Rivers as their representative on the Nominating Committee. An agenda item to appoint the Nominating Committee has been placed on the January 12 agenda. Once a Nominating Committee has been appointed, the Committee will convene to discuss possible nominees. These nominees will be presented to City Council at a future City Council meeting(tentatively scheduled for January 26). Because the EDPB is guided by a separate ordinance and nominating process, these appointments are handled outside the standard board/committee appointment process. Staff contact: Jessica Rogers, Economic Development I. Greater Downtown Construction and Improvements Projects Map - To provide local business owners and community members an update of planned and current construction activity in the greater downtown area, City staff developed the attached Downtown Capital and Utility Infrastructure and Improvement Projects map. The map is being distributed to the Downtown Main Street Association members and posted to the City's website. As the greater downtown area construction projects continue to progress, updated timelines and project information will be provided to business owners and community members. Staff Contact: Stephanie Yates, Public Affairs J. Analysis Report Regarding the Denton Fire Department Uniform Program — The Internal Audit Department has completed an Analysis Report of the Denton Fire Department's Uniform Program. This Analysis was completed per the Fire Department's request and is not an audit report. In general, the Analysis evaluated the Fire Department's compliance with the National Fire Protection Association's Standard 1851 "Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting." The full report is attached. Staff contact: Madison Rorschach, Internal Audit K. Customer Service Staff Training/Early Closure—On Wednesday, Dec. 30, Customer Service will close from 3 p.m. to 5 p.m. to hold staff-wide training on policies, processes, and procedures ahead of the new year. This date was chosen due to our expectation that the mid-week timeframe, adjoining holidays, and the lack of disconnections will result in significantly lowered customer call volumes. This closure will be communicated on the city's social media, website, and in the City's online portal. Staff contact: Ryan Adams, Customer Service and Public Affairs L. Denton Public Library Awarded Grant —Denton Public Library has been awarded a $7,307.71 grant from the Denton Benefit League to implement a 1,000 Books Before Kindergarten program in 2021. The 1,000 Books Before Kindergarten program is designed to promote kindergarten readiness by encouraging families and caregivers to read 1,000 books to their child before the child enters kindergarten. The program supports the concept that infants, toddlers, and preschoolers who are encouraged to develop early literacy skills, build a habit of regular reading, and find joy in reading are better prepared for scholastic success. The grant funding will allow the library to provide registrants literacy support materials as well as prizes and incentives for 5 young readers as they reach each step in their reading journey. Denton Public Library will launch the program in Spring 2021. Staff contact: Jennifer Bekker, Library M. Update on Customer Service Lobby Closing — As reported in the Dec. 11 Friday Report, the Customer Service lobby was temporarily closed due to the exposure of lobby staff members to a COVID-19 positive person. The lobby will continue to be closed Dec. 21, 22, and 23 (NOTE: the lobby will also be closed Dec. 24 and Dec. 25 due to the holiday) to provide additional time for lobby employees to self-isolate at home. With no disconnections taking place until Jan. 4, 2021, staff feels the additional closure dates will have a minimal impact on customers. The lobby will reopen on Dec.28 with minimal staffing, closing for 1 hour at midday, through Jan 15, 2021. After Jan. 15, the lobby will remain open for its normal 8 a.m. to 5 p.m. hours. Staff contact: Ryan Adams, Customer Service and Public Affairs N. Tethering Update — During the November 10 Council Meeting, Council Member Davis requested Animal Services reach out to local business who sell animal tethering materials,to inform them of the new tethering ordinance and how it may impact them. Animal Services drafted a letter that will be mailed by the end of the year to all local businesses that explains the ordinance, how they can get assistance from an Animal Service Officer and provided them with a flyer to put in their window if they want. While businesses are asked to be as pet friendly as possible,they can deny any animal that isn't a Service Animal inside their business. The flyer and the updated information on the tethering ordinance is on the website. The letter and flyer getting sent to businesses are attached. Staff contact: Randi Weinberg, Animal Services O. Police Construction Sustainability — On December 18, Council Member Meltzer requested information about the police station renovation and new substation sustainable features. The Project Team did focus on sustainable and environmentally responsible design throughout the preconstruction process. While LEED Certification was considered as an option early in the project, discussions with the consulting team determined that we could achieve the same results without LEED's additional administrative costs. During the design efforts,the Project Team conducted an extensive evaluation of over two dozen sustainable design alternatives for their viability over the life of the building. This analysis was summarized in a presentation to City Council on March 31, 2020, where both the viable alternates and the rejected options were discussed in detail. Staff incorporated the Council approved sustainable design alternatives in the project, and they will be incorporated into each building. Staff contact: Scott Gray, Facilities P. Public Safety Hazard Pay — On December 4, Mayor Pro Tem Davis requested information as to whether federal funding is available to provide hazard pay to our first responders and essential workers who are required to come in contact with COVID-19 carriers. Staff continues to research federal funding through the current CARES ACT for additional compensation to essential front-line workers. While specific funding has not been identified,the City is looking for ways to recognize our essential workers that have consistently been working on the front-line in various 6 capacities throughout the pandemic. Staff will provide updates to Council in future Friday Reports as more information becomes available. Staff contact: Tiffany Thomson, Human Resources Q. Bike Infrastructure Grant — On December 4, Council Member Briggs shared information about a grant from PeopleForBikes. This grant awards up to $10,000 in funding for bicycle infrastructure and advocacy projects. While there is no specific match requirement, funding cannot amount to 50% or more of the project budget. Most grant funds are focused on the following: • Bike paths, lanes, trails, and bridges • Mountain bike facilities • Bike parks and pump tracks • BMX facilities • End-of-trip facilities such as bike racks, bike parking, bike repair stations and bike storage • Programs that transform city streets, such as Ciclovias or Open Streets Days • Campaigns to increase the investment in bicycle infrastructure The City meets the eligibility requirements for application. Staff members from the Grant Management Office, the Parks and Recreation Department, and Capital Projects met to review the grant's focus areas for funding and funding requirements. Current projects and those under development will be evaluated as potential projects for grant funding. Planned projects can be submitted in January 2021 during the Spring 2021 Grant Cycle.Identified projects can also be submitted in July 2021 under the Fall 2021 Grant Cycle. The Grant Management Office will continue to work with the departments on pursuing this opportunity. Staff contact: Laura Behrens, Grant Management III. Upcoming Community Events and Meetings A. Events 1. None IV. Attachments A. Texas Mayors Letter to Congressional Delegation on Stimulus Funding.............9 B. TML New Bill Listing Through December 15 ..................................................15 C. Downtown TIRZ Board Application.................................................................23 D. Downtown Construction Information Flyer.......................................................24 E. Fire Department Uniform Analysis Report........................................................25 F. Tethering Information.......................................................................................34 V. Informal Staff Reports A. 2020-105 Gibbons Creek Sale ..........................................................................37 B. 2020-106 Senior Center Programming..............................................................54 C. 2020-107 City of Denton Trails........................................................................87 7 VI. Council Information A. Council Requests for Information ....................................................................91 B. Council Calendar .............................................................................................93 C. Future Work Session Items ..............................................................................96 D. Street Construction Report ...............................................................................97 8 December 15, 2020 To the Honorable Members of the Texas Congressional Delegation: As the 116t" Congress draws to a close, we are increasingly concerned about the possibility that you will adjourn without enacting a broad pandemic relief bill. Earlier this year, Congress took swift and bold action commensurate with the scope of the public health, economic, and fiscal crisis our nation is facing.The development of a vaccine has given our nation a light at the end of the tunnel. If Congress can once again take bold action, it will allow Americans to weather the remainder of this storm and lay the groundwork for a strong economic recovery. We fear that failure to reach an agreement will not only lead to a great deal of unnecessary pain and suffering, it will needlessly cause economic damage that stymies a full, post-pandemic recovery. Strong and fiscally fit local governments will be a key part of a strong economic recovery. However, absent a pandemic relief bill that includes assistance to state and local governments, Texas local governments will soon face a fiscal crisis. Our balanced budget requirements mean that we will have no choice but to reduce services levels necessary to provide the essential public services our citizens depend on, which may include salary freezes and even layoffs. Time and again, history has shown that state and local government layoffs and spending reductions are a drag on economic recovery, countering monetary and fiscal stimulus efforts at the federal level. Indeed, most economists estimate that pro-cyclical policies by state and local governments delayed full recovery from the last recession by several years. The Bureau of Labor Statistics reports that state and local governments have already cut 1.3 million jobs since the pandemic began, including 49,000 in Texas. Since Texas local governments largely rely on property tax revenue, which has always been a lagging economic indicator, we anticipate that those numbers will only get worse in the coming year, especially given the uncertainty related to post-pandemic commercial property values. To be clear, those numbers are real people: they are the police officers, firefighter, teachers, health care workers and other providers of core services who have been in the forefront of pandemic response efforts in Texas. There is broad support for direct fiscal assistance to local governments. Federal Reserve Board Chairman Jerome Powell has endorsed it in testimony to Congress and in other public remarks. Closer to home, Dallas Federal Reserve Bank President Robert Kaplan has also voiced support for fiscal assistance to state and local governments. In addition, the U.S. Chamber of Commerce and many other national organizations have called for fiscal assistance to state and local governments to maintain core services and lay the groundwork for a robust, post-pandemic economic recovery. 9 Recent negotiations on a pandemic relief bill based on a bipartisan proposal from 9 senators have given us and the people we serve a glimmer of hope. We are especially pleased that the 9-senator proposal includes $160 billion for "state, local, and tribal governments." We urge Congress to reach an agreement on a pandemic relief bill that includes assistance to state, local, and tribal governments and we especially urge you to remember the "local" part of that trio. Even as COVID-19 hits our nation harder than ever, we can see the light at the end of the tunnel. However, all of the economic data clearly indicates that a lot of people and businesses are going to need a hand to get there. We are confident that if you can reach an agreement to help people out for the next few months, you will allow Americans to reach the end of the proverbial tunnel and lay the groundwork for a robust and speedy economic recovery. Sincerely, .00 —sty Mayor Sylvester Turner Mayor Jeff Williams City of Houston,Texas City of Arlington,Texas Mayor Betsy Price Mayor Steve Adler City of Fort Worth,Texas City of Austin,Texas Mayor Eric Johnson Mayor Ron Nirenberg City of Dallas,Texas City of San Antonio,Texas Mayor Dee Margo Mayor Dan Pope City of El Paso,Texas City of Lubbock,Texas 10 r " 1 Mayor Joe McComb City of Corpus Christi,Texas Mayor Ron Jensen City of Grand Prairie,Texas Mayor Joe Zimmerman Mayor Ginger Nelson City of Sugar Land,Texas City of Amarillo,Texas Jesse Davis. Interim Mayor Pro Tem City of Denton Interim Mayor Pro Tern Jesse Davis Mayor Patrick McNulty City of Denton,Texas City of South Padre Island,Texas l Mayor Jim Darling Mayor Rick Stopfer City of McAllen,Texas City of Irving,Texas &44� KWk. bf Mayor Becky Ames Mayor Pro Tern Craig Brown City of Beaumont,Texas City of Galveston,Texas T wwi.ol15awtlett Mayor Tammy Dana-Bashian Mayor Terrill Bartlett City of Rowlett,Texas City of Canadian,Texas 11 Mayor Stephen Santellana Mayor David Hillock City of Wichita Falls,Texas City of Little Elm,Texas jyn- r4- CO-OuT� D 5eiu wa� Mayor Wayne Carpenter Mayor Connie B. Schroeder City of Belton,Texas City of Bastrop,Texas Pain d Mayor David Suarez Mayor John Williams City of Weslaco,Texas Universal City,Texas City(f Sudan I Sain Miller, Mayor Mayor Patrick McNulty Mayor Sam Miller City of South Padre Island,Texas City of Sudan,Texas Robert ory n Mayor,City of La Vernia !/Of Oe4 (/lelc'4 Mayor Robert Gregory Mayor Dorothy Welch City of La Vernia,Texas City of Splendora,Texas Geary Smith Mayor Geary Smith Mayor Doyle Robinson City of Mexia,Texas City of Panhandle,Texas 12 �-IIN; �owr� ja�raso�r Mayor Cory Thompson Mayor Terri W. Brown City of Devine,Texas City of Marshall,Texas W-- " R �—�I WII& Zeal c;�, Mayor Chris Alexander Mayor Willie Leal Jr. City of Fort Stockton,Texas City of Poteet, Texas Lu iw4w.MA5or Mayor Laura Bianco Mayor Barry L. Gordon City of Dalworthington Gardens City of Duncanville,Texas Mayor Gina V. Fulkerson Mayor Andres "Andy' Ramos City of Wimberley, Texas City of Alpine,Texas Mayor Ron Humphrey Mayor Mary Parr, City of New Boston,Texas City of Eagle Lake,Texas ,,,N"IY 11I I I I I W l l xIII SA Todd Flippo F` GO� r•.� : Mayor,City of Saginaw U' `� •'inl 1 w SEAL 1 47'llMllllll n1111111111111a` Mayor Todd Flippo Mayor Antonio Araujo City of Saginaw,Texas 13 City of San Elizario,Texas IK 12 - Mayor Roger Shugart Mayor Brandon Capetillo City of Brazoria,Texas City of Baytown,Texas M 641 Y m&rd c4, M a yd-r c&y of Lu"q,, -rexaW Mayor Mike Hendricks Mayor Jorge Ledezma City of Luling City of Primera,Texas ti'LLJL�� Regan Johnson,Mayor City of Mineral Wells Mayor William Sciscoe Mayor Regan Johnson Town of Dish,Texas City of Mineral Wells tq- iRoy , �/1{ t�� T ar ✓"l A ta) aTf o� F R Mayor-City of Waelder Mayor Manuel V. Baeza Mayor Roy Tovar City of Marfa,Texas City of Waelder '516(1e reaiKo Judge Trevino Cameron County,Texas 14 City-Related New Bills Filed (TML New Bill List Posted 12/18/20) (Editor's Note: You will find all of this session's city-related bill summaries online at https://www.tml.org/319/Legislative-Information.) PROPERTY TAX H.B. 798 (Larson) — Property Tax Appraisal: would provide that: (1) if the appraised value of property in a tax year is lowered as a result of an agreement between the property owner and the appraisal district or as a result of a protest or appeal, the appraised value of the property as specified in the agreement or as finally determined in the protest or appeal is considered to be the appraised value of the property for that tax year; and (2) if the appraised value of property in a tax year is lowered under the circumstances described in (1), above, the chief appraiser generally may not increase the appraised value of the property in the next tax year in which the property is appraised by an amount that exceeds the sum of five percent of the appraised value of the property in the tax year in which the appraised value of the property is lowered and the market value of all new improvements to the property. (See H.J.R. 44, below.) H.J.R. 43 (Wilson) — Delinquent Property Taxes: would amend the Texas Constitution to provide that a residence homestead is not subject to seizure or sale for delinquent property taxes. H.J.R. 44 (Larson) — Property Tax Appraisal: would amend the Texas Constitution to provide that the legislature may provide that if an owner property owner disputes the appraisal of the property for property tax purposes and the appraised value is lowered as a result, the appraisal district may not increase the appraised value of the property in the next tax year in which the property is appraised by an amount that exceeds five percent, or a greater percentage as specified by the general law, of the appraised value of the property in the tax year in which the appraised value is lowered. (See H.B. 798, above.) PUBLIC SAFETY H.B. 786 (Oliverson) — CPR Training: would require: (1) a state, county, special district, or municipal agency that employs telecommunicators to require each telecommunicator who provides dispatch for medical emergencies to receive training, including continuing education training, in telecommunicator cardiopulmonary resuscitation (CPR); (2) a telecommunicator to complete initial training not later than the 60th day after the telecommunicator's first date of employment with the entity; and (3) the telecommunicator to complete continuing education training at least as often as recognized standards for telecommunicator CPR training are updated. H.B. 788 (Geren) — Court Program: would expand the definition of a public safety employee, for the purpose of participating in a public safety employee treatment court program, to include an emergency service dispatcher. H.B. 791 (Goodwin) — Public Demonstrations: would provide that: (1) a person commits the offense of disorderly conduct if the person intentionally or knowingly displays a firearm while 15 attending or within 500 feet of a public demonstration; and (2) it is a defense to prosecution for an offense described in (1) if the person displays the firearm in discharging the person's official duties as a peace officer, a member of the armed forces, or a security officer. H.B. 799 (Rosenthal) — Firearm Offense: would provide that it is a Class C misdemeanor offense if a person, while intoxicated, carries on or about his or her person a firearm, including a handgun or long gun, in a public place. H.B. 809 (J. Johnson) — Medical Marihuana: would: (1) authorize the possession, use, cultivation, distribution, transportation, and delivery of medical cannabis for medical use by patients with post-traumatic stress disorder; (2) authorize the licensing of dispensing organizations; (3) authorize an application fee for licenses to operate a dispensing organization; and (4) prevent cities from enacting, adopting, or enforcing a rule, ordinance, resolution, or other regulation that prohibits the cultivation, production, dispensing, or possession of medical cannabis as authorized by the bill. H.B. 810 (Collier) — Coin-Operated Machines: would, in regard to the comptroller's duty to regulate music and skill or pleasure coin-operated machines, require the comptroller to disclose confidential information, including information included in a license or registration certificate application, to a law enforcement agency that submits to the comptroller a written request for the information in connection with an investigation the agency is conducting. H.B. 821 (White) — Handgun License: would make changes to the: (1) eligibility requirements for a license to carry a handgun; and (2) circumstances under which the Texas Department of Public Safety may revoke or suspend a license to carry a handgun. H.B. 827 (Huberty) — Disclosure of Vehicle Speed to Law Enforcement: would provide that a toll project entity or a private entity that operates a toll project and collects information on the speed at which a vehicle is operated on the toll project may not disclose the information to a law enforcement agency for the purpose of proving a speeding violation. H.B. 829 (S. Thompson) — Progressive Disciplinary Matrix: would, with respect to disciplinary procedures for police officers in certain cities: (1) require a civil service commission to implement a progressive disciplinary matrix for infractions committed by police officers that consists of a range of progressive disciplinary actions applied in a standardized way based on the nature of the infraction and the officer's prior conduct record, and such matrix must include: (a) standards for disciplinary actions related to use of force against another person, including the failure to de-escalate force incidents in accordance with departmental policy; (b) standards for evaluating the level of discipline appropriate for uncommon infractions; and (c) presumptive actions to be taken for each type of infraction and any adjustment to be made based on a police officer's previous disciplinary action; (2) make changes to the meet and confer provisions applicable to police officers to provide that certain cities that have adopted a meet and confer agreement but are not subject to civil service rules or collective bargaining shall implement a progressive disciplinary matrix as described in (1), above, for its police officers, and that such agreement may not conflict or supersede a rule concerning the disciplinary actions that may be imposed under the disciplinary matrix; (3) provide that a hearing examiner in a city subject to civil service rules must presume a disciplinary action applied to a police officer under a progressive disciplinary matrix is reasonable unless the facts indicate that the department inappropriately applied a category of offense to the particular violation; and (4) make changes to 16 the collective bargaining statute to provide that a city that has adopted a collective bargaining agreement but is not subject to civil service rules shall implement a progressive disciplinary matrix as described in (1), above, for its police officers, and that such agreement may not conflict with an ordinance, order, statute, or rule related to disciplinary actions that may be imposed on its police officers under a disciplinary matrix implemented by the city. H.B. 830 (S. Thompson) — Cite and Release: would, with respect to issuing citations in lieu of arrest for misdemeanor offenses, provide that: (1) the Texas Southern University, in consultation with other law enforcement organizations, shall publish a model policy related to the issuance of citations for misdemeanor offenses, including traffic offenses, that are punishable by fine only, that includes the procedure for a peace officer, upon a person's presentation of appropriate identification, to verify the person's identity and issue a citation to the person; (2) each law enforcement agency shall adopt a written policy regarding the issuance of citations for misdemeanor offenses, including traffic offenses, that are punishable by fine only, provided that such policy meets the requirements of the model policy described in (1), above; (3) a law enforcement agency may adopt the model policy developed under (1), above; (4) with the exception of certain assault offenses and for the offense of public intoxication, a peace officer or any other person may not, without a warrant, arrest an offender for a misdemeanor punishable by fine only or arrest a person who commits one or more offenses punishable by fine only; (5) a peace officer who is charging a person, including a child, with committing an offense that is a misdemeanor punishable by fine only, other than an offense of public intoxication, shall, instead of taking the person before a magistrate, issue a citation to the person; (6) a peace officer who is charging a person, including a child, with committing certain assault offenses that are a misdemeanor, punishable by fine only, may, instead of taking the person before a magistrate, issue a citation to the person; and (7) a peace officer may not arrest, without warrant, a person found only committing one or more misdemeanors related to certain traffic offenses that are punishable by fine only, and in such instances shall issue a written notice to appear to the person. H.B. 831 (S. Thompson) — Prohibiting Chokeholds: would provide that the use of any force by any person, including a peace officer or person acting in and at the direction of an officer, in connection with the arrest of another person, is not a justified use of force if such force is used in a manner that impedes the normal breathing or circulation of the blood of the person by applying pressure to the person's throat or neck or by blocking the person's nose or mouth. (Companion bill is H.B. 268 by Meza.) H.B. 832 (S. Thompson) —Police Officers: would, with respect to the duties and powers of a peace officer: (1) amend current law to provide that a peace officer has the discretion on whether or not, if authorized, to: (a) interfere without a warrant to prevent or suppress a crime; or (b) arrest offenders without warrant so that they may be taken before the proper magistrate or court and be tried; and (2) provide that a peace officer shall: (a) identify as a peace officer before taking any action within the course and scope of the officer's official duties unless the identification would render the action impracticable; and (b) intervene if the use of force by another peace officer: (i) violates state or federal law or a policy of any entity service by the other officer; (ii) puts any person at risk of bodily injury, unless the officer reasonably believes that the other officer's use of force is immediately necessary to avoid imminent harm to a peace officer or other person; or (iii) is not required to apprehend or complete the apprehension of a suspect; and (c) provide aid immediately to any person who needs medical attention, including a person who needs medical attention as a result of the use of force by a peace officer. 17 H.B. 833 (S. Thompson) — Use of Force: would: (1) require each law enforcement agency to adopt a detailed written policy regarding the use of force by peace officers; (2) require the Texas Commission on Law Enforcement (TCOLE) to develop a model use of force policy and associated training, and allow a law enforcement agency to adopt the model policy developed by TCOLE; (3) make changes to the instances in which a peace officer, or a person acting in a peace officer's presence and at his direction, is justified in using force against another during a search or arrest; and (4) repeal the Penal Code provision that provides that a peace officer or a person other than a peace officer acting in the officer's presence and direction has no duty to retreat before using deadly force in connection with making an arrest or preventing escape after arrest. H.B. 834 (S. Thompson) — Covert Law Enforcement Activity: would provide that a defendant may not be convicted for an offense under the Texas Controlled Substances Act on the testimony of a person who is acting covertly on behalf of a law enforcement agency, regardless of whether that person is a licensed peace officer or special investigator, unless the testimony is corroborated by other evidence. H.B. 836 (Dutton) — Resisting Arrest: would require the complaint, information, or indictment in the prosecution of a criminal case in which the sole allegation is that a person has resisted arrest to state the underlying offense for which the person was resisting arrest. H.B. 842 (Moody) — Criminal History Record Information: would allow an attorney representing the state in a criminal case to: (1) disclose to the defendant, or attorney representing the defendant, the criminal history record information (CHRI) of the defendant or potential witness that was obtained from Department of Public Safety or the FBI; and (2) use the CHRI as notice to the defendant, or attorney representing the defendant, of the state's intention to use the CHRI to introduce evidence of other crimes, wrongs, or acts committed by the defendant, or evidence of the prior criminal record of a potential witness in the case, if timely disclosed to the defendant or attorney representing the defendant. SALES TAX No sales tax bills were filed this week. COMMUNITY AND ECONOMIC DEVELOPMENT H.B. 778 (Lozano) — School Property Tax Limitations: would extend the expiration date of the Texas Economic Development Act from December 31, 2022, to December 31, 2032. (Companion bill is S.B. 144 by Powell.) H.B. 819 (White) — Occupational Licenses: would require the Texas Department of Licensing and Regulation, in cooperation with the secretary of state, the comptroller, the Texas Commission on Environmental Quality, other state agencies, and political subdivisions of the state that provide occupational licenses to establish a pilot program creating special economic zones in eligible counties for the purpose of reducing barriers and costs of entry to occupations and entrepreneurship for residents of, and new and existing businesses located in, or relocating to, a special economic zone. ELECTIONS 18 H.B. 782 (Swanson) — Recall Elections, Ballot Propositions, and Petitions: with regard to a city's ballot proposition language, the bill would: 1. require that a ballot proposition substantially submit a question with such definiteness and certainty that the voters are not misled; 2. provide that if a court orders a new election to be held after a contested election is declared void, a person may seek from the court a writ of mandamus to compel the governing body of a city to comply with the requirement that a ballot proposition substantially submit the question with such definiteness and certainty that the voters are not misled; 3. allow a religious organization to circulate or submit a petition in connection with a recall election; 4. provide that, not later than the seventh day after the date that a home rule city publishes ballot proposition language proposing an amendment to the city charter or another city law as requested by petition, a registered voter eligible to vote in the election may submit the proposition for review by the secretary of state (SOS); 5. require the SOS to review the proposition not later than the seventh day after the date the SOS receives the submission to determine whether the proposition is misleading or inaccurate; 6. provide that if the SOS determines that the proposition is misleading or inaccurate, the city shall draft a proposition to cure the defect and give notice of the new proposition; 7. authorize a proposition drafted by a city under (6), above, to be submitted to the SOS under the process outlined in (4), above; 8. provide that if the SOS determines that the city has on its third attempt drafted a proposition that is misleading or inaccurate, the SOS shall draft the ballot proposition; 9. require, in an action in a district court seeking a writ of mandamus to compel the city to comply with the provision described in (1), above, the court to make a determination without delay and authorize the court to: (a) order the city to use ballot proposition language drafted by the court; and (b) award a plaintiff or relator who substantially prevails reasonable attorney's fees, expenses, and court costs; 10. waive and abolish governmental immunity to suit to the extent of the liability created by (9)(b), above; 11. provide that, following a final judgment that a proposition failed to comply with the provision described in (1), above, a city must submit to the SOS any proposition to be voted on at any election held by the city before the fourth anniversary of the court's finding; and 12. require a city to pay fair market value for all legal services relating to a proceeding regarding ballot proposition language enforcement. In addition, with regard to petitions, the bill would: 1. provide that the illegibility of a signature on a petition submitted to a home-rule city is not a valid basis for invalidating the signature if the information provided with the signature legibly provides enough information to demonstrate that the signer is eligible to sign the petition and signed the petition on or after the 180th day before the date the petition was filed; 2. require the SOS to prescribe the form, content, and procedure for a petition and prohibit a home-rule city that uses a form that is different than the SOS form from invalidating a petition because it doesn't contain information that the petition form failed to provide for or required to be provided; 19 3. provide that a person who circulates or submits a petition is not required to use a petition form prescribed by the SOS or a home-rule city, but that a petition that does not use an officially prescribed form must contain the substantial elements required to be provided on the officially prescribed form; 4. require that the city secretary determine the validity of a petition, including verifying the petition signatures, not later than the 30th day after the date the city receives the petition; 5. prohibit a city from restricting who may collect petition signatures; 6. provide that the provisions described by (4) and (5), above, preempt home-rule charter procedures requiring the city council to hold an election on receipt of a petition; and 7. in regard to a charter amendment election petition: (a) provide that at least five percent of the registered voters of the city on the date of the most recent election held in the city or 20,000, whichever number is smaller, may submit a petition; and (b) require the notice of election include a substantial copy of the proposed amendment in which language sought to be deleted by the amendment is bracketed and stricken through and language sought to be added by the amendment is underlined. H.B. 802 (C. Morales) — Early Voting by Mail: would, among many other things, authorize early voting by mail for any qualified voter and provide for implementing procedures. (Companion bill is S.B. 95 by Menendez.) H.B. 844 (Bucy) — Ballots Voted by Mail: would: (1) require election notice posted on a county's website to include: (a) the location of each polling place that will be open on election day; (b) the location of each polling place that will be open for early voting; and (c) each location that will be available to voters to deliver a marked ballot voted by mail; (2) authorize a voter to deliver a marked ballot voted by mail in person to the early voting clerk's office or to another designated location while the polls are open on election day or during the early voting period; (3) provide that a voter delivering a marked ballot in person may return only the voter's own ballot; and (4) authorize the county clerk to designate any of the following locations for delivering marked ballots under (2), above: (a) the early voting clerk's office; (b) any polling place open for early voting or for election day; or (c) any suitable location that meets criteria prescribed by the secretary of state. H.B. 845 (Bucy) — Early Voting by Mail: would, among other things, provide that a voter voting by mail based on the ground of absence from the county of residence may elect to receive the balloting materials by electronic transmission on the voter's application for an early voting ballot to be voted by mail. H.B. 846 (C. Morales) — Early Voting Period: would extend the starting date of the period for early voting by personal appearance from the 17th day before election day to the 21 st day before election day. EMERGENCY MANAGEMENT S.B. 239 (Powell) — Disaster Educational Materials: would: (1) require the Department of State Health Services (DSHS) to develop and implement a disease prevention information system for dissemination of immunization information during a declared state of disaster or local state of disaster; and (2) provide that during a declared state of disaster or local state of 20 disaster, DSHS shall ensure that educational materials regarding immunizations are available to local health authorities in this state for distribution to certain organizations. MUNICIPAL COURTS H.B. 772 (Bernal) — Municipal Court Costs: would provide that: (1) the credit for time served in jail shall be applied to the amount of the fines and costs at a rate of not less than $50 for each period served that is not less than eight hours or more than 24 hours, as specified by the justice or judge; (2) a justice or municipal court may not order the confinement of a person, including a child, for the failure to pall all or any part of a fine or costs imposed for the conviction of an offense punishable by fine only or contempt of a judgment entered for the conviction of an offense punishable by fine only; and (3) subject to (2), above, punishment for contempt of a justice court or municipal court is a fine of not more than $100 or confinement in the county or municipal jail for not more than three days, or both such a fine and confinement in jail. H.B. 839 (Moody) —Appearance of Arrested Person before Magistrate: would, among other things, provide that when an arrested person appears before a magistrate: (1) if the proceeding is conducted through videoconference, the magistrate shall ensure the arrested person is able to connect to and understand the image and sound of the videoconference; (2) if the magistrate is unable to ensure that the arrested person is able to understand and participate in the proceeding, the magistrate shall: (a) if the magistrate has appointing authority, appoint counsel for the person; or (b) if the magistrate does not have appointing authority, notify the appointing authority of the person's inability to understand and participate in the proceeding; (3) if the magistrate has reasonable cause to believe that the arrested person has a mental illness or is a person with an intellectual disability, the magistrate shall follow the required procedures for early identification of a defendant suspected of having mental illness or intellectual disability; and (4) the record must be retained for at least three years after final judgment is entered in the case or the proceedings are otherwise terminated. OPEN GOVERNMENT S.B. 244 (Bettencourt) —Tax Increment Reinvestment Zone: would make the board of directors of a tax reinvestment zone subject to the Open Meetings Act. OTHER FINANCE AND ADMINISTRATION No finance and administration bills were filed this week. PERSONNEL H.B. 792 (Burns) — Dispatcher Alternate Work Schedule: would: (1) allow a city to adopt an alternate work schedule for the police department's dispatchers if a majority of the dispatchers vote in favor; and (2) provide a dispatcher working under an alternate work is entitled to overtime pay if the dispatcher works more hours during a calendar month than the number of hours in the normal work month of the majority of the employees of the city other than fire fighters and police officers. PURCHASING H.B. 776 (Walle) —Workers' Compensation Insurance: would require a city that enters into a building or construction contract to require the contractor on the public project to provide a 21 written certificate that any subcontractor on the project provides workers' compensation insurance for each employee of the subcontractor on the public project. TRANSPORTATION H.B. 795 (Goodwin) — Highway Safety Corridors: would: (1) require the Texas Department of Transportation (TxDOT) to designate as a highway safety corridor a portion of a roadway containing a site with a high number of traffic fatalities, as identified by the city council; (2) require TxDOT to adopt rules regarding the process a city must use to identify a highway safety corridor; and (3) require TxDOT to erect signs along a highway safety corridor reading "Fines double: highway safety corridor." UTILITIES AND ENVIRONMENT H.B. 806 (Gates) — Nonsubmetered Billing: would, among other things, provide that: (1) each municipally owned utility (MOU) that bills for nonsubmetered master metered utility service shall make publicly available for each apartment house, manufactured home rental community, and multiple use facility billed a statement that includes: (a) a current copy of the MOU's rate structure applicable to the billed service; and (b) a list of fees and charges applicable to the billed service; and (2) a MOU may not charge: (a) a dwelling unit base charge for nonsubmetered master metered utility service if the utility charges a master meter charge for the same apartment house, manufactured home rental community, or multiple use facility; or (b) a master meter charge for nonsubmetered master metered utility service if the charge is based on the number of dwelling units. H.B. 824 (Bucy) — Municipal Drainage Service Charges: would: (1) authorize a city to exempt property from all or a portion of drainage charges if the property is used as a principle residence of an individual who is a disabled veteran, 65 years of age or older, a veteran of the armed forces of the United States, or a member of the armed services of the United States on active deployment; and (2) authorize a city to impose additional eligibility requirements for an exemption under (1). H.B. 837 (Lucio) — Certificates of Convenience and Necessity: would provide that the Public Utility Commission (PUC) by rule shall require the municipality or franchised utility to submit a report to the PUC verifying that the municipality or franchised utility has paid all required adequate and just compensation to the retail public utility for obtaining the Certificate of Convenience and Necessity for an annexed area previously served by the retail public utility. 22 City of Denton „t1 Downtown Tax Increment Financing Reinvestment Zone (TIRZ) No. 1 DEN T ON Board of Directors Application NAME: HOME ADDRESS: E-MAIL ADDRESS: HOME PHONE CELL PHONE BUSINESS PHONE VOTER REGISTRATION NUMBER OR DATE OF BIRTH* NUMBER OF YEARS AS A DENTON RESIDENT *Note: Forspecific boards,being a qualified voter of the City is required. The City can only verify this through a voter registration number or date of birth. EMPLOYER,IF ANY: OCCUPATION/FORMER OCCUPATION: REFERRED BY COUNCIL MEMBER(If Applicable): The Downtown TIRZ No. 1 Board has specific qualifications that must be met by the Board of Directors.Per the TIRZ No. 1 Bylaws,the Board of Directors shall consist of the following:Two members shall be sitting Council Members; Two members shall be either property owners of property located within the Zone or residents whose primary residence is located within the Zone;Two members shall be business owners of businesses located in the Zone or a member of the Denton Chamber of Commerce Board of Directors;One member shall be a qualified voter of the City of Denton.Please select which qualifications apply and provide the requested detail: O Property owner of property within Zone Address of Property O Resident with primary residence within Zone Address of Residence O Owner of business within Zone Name of Business O Member of Denton Chamber of Commerce Board of Directors Term M Qualified voter of the City of Denton Have you ever served on a City of Denton board or commission? O yes O no If yes,which one? Please list any special knowledge,education or experience that qualifies you to serve in the areas you have indicated: Professional and/or community activities Applicant Signature Date NOTE:THIS APPLICATION IS SUBJECT TO RELEASE PURSUANT TO THE TEXAS PUBLIC INFORMATION ACT. IF APPOINTED,APPLICANT's NAME WILL BE POSTED ON THE CITYS WEBSITE. Please return completed application: Mail: Office of Economic Development,215 E.McKinney Street,Denton,Texas 76201 E-mail: economic.development@cityofdenton.com FOR OFFICE USE ONLY DATE APPLICATION RECEIVED: NEW APPLICANT? ❑ YES ❑ NO ❑ REAPPOINTED IF NO,APPLICANT PREVIOUSLY SERVED ON: APPLICANT APPOINTED TO: TERM EXPIRES: NOMINATING COUNCIL MEMBER: DISTRICT: ❑ FULLTERM ❑ UNEXPIREDTERM ❑ ALTERNATE MEMBER ❑ EX-OFFICIO Rev.12/10/2020 23 4&.. City of Denton Downtown Capital and Utility Infrastructure Construction and Improvement Projects Update �j O�f DENTON Pec-4 Phase 1 &2 Bell Avenue Project Status:Under Construction I Expected Completion:Summer 2021 Project Status:Under Construction I Expected Completion:Fall 2021 Elm -West Hickory Street -&Locust Phase 2 Project Status:Under Construction I Expected Completion:Summer 2021 Project Status:In Design I Expected Completion:Determined Following Downtown Sidewalks&Lighting Design Project Status:Final Design I Expected Completion:Summer 2021 -Downtown Storm Sewer Phase 1 - Downtown Quiet Zones Project Status:Under Construction Jan.2021 1 Expected Completion:Fall Project Status:Under Construction Spring 2021 1 Expected Completion:Fall 2021 2021* Railroad AMHE•T w zUNIVERSITY w�E SUNSET w UNIVERSITY . CHAPEL WESTWAY p COLLEGE EMERY — J ADMINISTRATION 1 CORDELL a w V Z THIRD IRD TH GROVE CRESCENT J a - w z z ¢ Oz 110 SECOND v Q 4 COLLEGE -1m J o J z Bell Ave ¢ V. V J J Y Q w Utility Upgrades and LINDEN 0 z O¢ z Street Improvements JO■ FIRST ? o GO BROADWAY O Elm ¢ O TEXAS TEXAS -a■ Utility U.. w PANHANDLE O HANN WITHERS 0 0� � ■ ■�� 11 �� MgRS PAISLEY _ ¢ EGAN 9 HgLL �� ■ ■¢■ I _m PAULINE W O gyp■ CONGRESS , Downtown Storm SCRIPTURE Sewer Phase I PARKWAY Utility Upgrades and Street J Downtown Sidewalks and Lighting Improvements < Q G Pedestrian Lighting and Sidewalk Improvements Lu z m LL EG r MCKINNEY w PECAGREGG N z- ¢ rn O m- � a GI ■ I¢- JK Q LL OAK LU _HICKORY L w a z D p a m ¢ WALNUTF D MULBERRY ¢—d. N �m J ■~r / X J t/) West Hickory Strees iA SYCAMORE Oa, = z w Drainage,Lighting,Street,and , (7 Sidewalk v Improvements STROUD CHESTNUT +Q A41 ?� X PRAIRIE rn UNION PRAIRIE v w o w ¢ HIGHLAND w �_ DowntownQuietZones ■ 1-i �O■ ■I—• U J O w cD IgOe MAPLE 9 ¢- LL LE MAPLE �pN Sidewalk w Improvements; z > U z N Y >LU > . . LE >- MILL Mr 150 1,1061 2,200 Z Fee W r This timeline reflects estimated completion for the City's scope of work.Union Pacific Rail Road(UPRR)has signalization upgrades to be made at Hickory Street that are independent of the City's scope of work for this project. 24 Construction completion timelines are subject to change. Visit www.improvingdenton.com for more information on City planned construction and improvement projects. Revised: Dec.2020 A" CITY OF Internal Audit Department DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-7228 DATE: December 16, 2020 TO: Kenneth Hedges, Fire Chief FROM: Madison Rorschach, City Auditor CC: Honorable Mayor and Members of the City Council Todd Hileman, City Manager Tiffany Thomson, Human Resources Director Analysis Report Regarding the Denton Fire Department Uniform Program Purpose: On November 24, 2020 the City Auditor met with Fire Department management to discuss potential issues with the Fire Department's Uniform Program. In particular, the Fire Department was concerned about new requirements created by an update to the National Fire Protection Association's Standard 1851 "Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting." The Department believed it would be helpful for Internal Audit to review the Uniform Program to identify any potential issues. In response, the Internal Audit Department entered into an Analysis Services Agreement with the Fire Department in order to provide information on the following questions: 1) How does the Fire Department's uniform program comply with NFPA Standard 1851? 2) Were fire uniforms stored and disbursed according to Department policy during fiscal year 2019-20? 3) Was the current fire stationwear uniform contract solicited in accordance with applicable regulations? 4) Were the current firefighting personal protective equipment contracts solicited in accordance with applicable regulations? Methodology: 1. Executed Non-Audit Services Agreement with the Denton Fire Department. 2. Reviewed the 2020 National Fire Protection Association's(NFPA)Standard 1851 and identified required parts of a uniform program. 3. Compared the Denton Fire Department's Uniform Program including policies and procedures to the 2020 NFPA Standard 1851's requirements. 4. Verified that critical aspects of the Uniform Program were operating effectively based on document review and interviews. 5. Discussed PPE and stationwear storage and disbursal practices with Denton Fire Department management. 6. Estimated costs of changing the PPE distribution model. 7. Examined solicitation documents for purchase of PPE and stationwear to ensure compliance with applicable regulations. OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service 25 Summary of Compliance with NFPA Standard 1851 Review: Based on a review of the 2020 National Fire Protection Association's (NFPA) Standard 1851, there are generally eight required parts of a personal protective ensemble (PPE) uniform program.' These are outlined in Table 1 along with a summary of the results of this assessment: Table 1:Summary of NFPA Standard 1851 Requirements Program Assessment Part Critical Requirements Result' Records . Records including specific information for each Needs protective ensemble. Improvement Protecting . SOP minimizing public exposure to contaminated Adequate the Public personal protective ensembles. Selection . Periodic risk assessment performance; • Systemization of ensemble evaluation as part of Adequate procurement; and • Point of delivery inspections. Inspection • Minimum equipment required to conduct inspections; • Guidelines for determining if an element is soiled; Needs • Routine inspections upon issue,at the beginning of Improvement duty, and after each use;and • Advanced and linear inspections conducted annually and if there is potential damage. Cleaning . Cleaning after each use in accordance with standards; Needs • SOP for preliminary exposure reduction; and Improvement • Advanced cleaning required twice in 12-month period. Repair • Repairs in accordance with standards. Adequate Storage • Ensemble storage environment requirements. Adequate Retirement, . Develop specific criteria for removal including Disposition disposal within 10 years of manufacture; and &Special . Special incident procedure developed. Adequate Incident Procedures Records. Based on discussion with Denton Fire Department (DFD) staff, there is a complete inventory record of active PPE elements. This record generally includes, who the element is issued to, manufacturer information, date of purchase, and lifespan. This record generally does not include the dates for when elements were retired and disposed. While the standard requires these dates be documented, it does not specify a retention period. A separate inventory record is maintained for N inactive PPE inventory. v ao M r 'The personal protective ensemble is generally made up of six elements including:a coat,pants,boots,a helmet,three pairs of gloves,and two particulate hoods. z Details of adequate assessment results can be viewed in Appendix A. 26 Inspection. According to DFD staff, inspection gloves are available to all firefighters as needed; however, the requirement to wear these gloves during inspection is not clearly formalized in the Department's PPE policy.The policy does include guidelines for what a firefighter should check for when conducting routine inspections and requires routine inspections to be performed per NFPA Standard 1851. Documenting routine inspections is not required per NFPA Standard 1851. Still, there is currently no procedure to ensure that routine inspections are being performed by staff as required. Based on discussion with DFD staff, they have a software that could be used to require each firefighter to complete a routine inspection checklist each day they are on duty. The City of Denton has contracted with a verified independent service provider to perform inspections on bunker gear annually. According to DFD staff, these inspections are generally completed when a firefighter is not on shift.The contractor provides a record of completed inspections and their results to DFD; however, without a complete inventory record it is not possible to verify if all required inspections were performed. Cleaning. The City of Denton has contracted with a verified independent service provider to perform advanced cleanings on bunker gear semiannually. According to DFD staff,these cleanings are generally completed when a firefighter is not on shift. The contractor provides a record of completed cleanings to DFD; however, without a complete inventory record it is not possible to verify if all required cleanings were performed. According to DFD staff,firefighters can also perform advance cleanings on their PPE at each station with specialized cleaning equipment and are empowered to determine how their PPE should be cleaned after each use. That being said, there does not appear to be a process to document these cleanings. Instead, only advance cleanings performed by a third-party vendor are documented. Without this documentation, it is not possible to verify that cleanings were performed in accordance with standards. Finally, DFD's PPE policy includes a requirement for PPE to undergo preliminary exposure reduction after each use and outlines a procedure.This procedure includes all minimum requirements per the NFPA Standard 1851, including: • A description of dry mitigation techniques; and • A description of wet mitigation techniques. Uniform Distribution Fire Department staff generally have two types of uniforms including: 1. The personal protective ensemble (PPE), which is heavily regulated as discussed previously to minimize contamination to firefighters and the public; and 2. Stationwear, which is worn by on duty firefighters at all other times. m v nA The following section details how each type of uniform is disbursed to firefighters. 27 Personal Protective Ensemble. The Denton Fire Department (DFD) generally purchases a firefighter a set of PPE every five years. This practice allows DFD to ensure that most firefighters have two sets of the PPE while spreading acquisition costs out over time. Based on information received from DFD, this practice has resulted in 38 firefighters not having a second set of gear currently.,Table 2 breaks this down by Station. Table 2: Firefighters without Two PPE Sets by Station (2021) Station Total Assigned Percentage without Firefighters Two PPE Sets Station 1 37 22% Station 2 18 39% Station 3 22 23% Station 4 19 21% Station 5 20 25% Station 6 20 30% Station 7 18 6% Station 8 14 14% All: 168 23% Under NFPA standards, firefighters are generally required to perform an advance cleaning of their gear if they respond to a structure fire as soon as possible. Over the past two calendar years, there have been a total of 82 combustion incidents, which may have required the responding firefighters to perform advanced cleaning on their gear. Once an advance cleaning is performed the PPE must airdry, so the firefighter should have a second set to wear for the rest of their shift. Out of the 731 days during calendar years 2019 and 2020, there were five days where two combustion incidents occurred. In total, four firefighters' responded to two combustion incidents on one of those days meaning they would have needed three sets of PPE for that shift.These incidents are detailed in Table 3: Table 3: Days with Two Combustion Incidents (2019-2020) Incidents Date No.Firefighters Incidents Date No. Firefighters Responding to Both Responding to Both 05/01/19 0 09/05/20 0 08/07/19 1 10/14/20 3 06/08/20 0 Total: 4 Based on history, DFD would need to purchase every firefighter three sets of PPE gear to be prepared for the worst-case scenario. On the other hand, on average one combustion incident occurs on about 10 percent of days throughout a year and more than one combustion incident occurs on less than one percent of days. Table 4 'All four of these firefighters appear to have two sets of gear. 28 estimates the costs of changing the PPE distribution model to address these risks; detailed calculations can be seen in Appendix B. Table 4: PPE Distribution Model Options4 Distribution Active "Catchup" Min.Additional Maint. Model Inventory Cost Costs Per Year Current Model 298 PPE Sets $0 $0 All—Three Sets 504 PPE Sets $672,378 $18,128 All—Two Sets 336 PPE Sets $124,030 $3,344 *All costs estimated in Table 4 would be in addition to DFD's F20-21 PPE budget of$242,588. It should be noted that DFD also has an inventory of"inactive" PPE sets, which can be loaned out to firefighters when their sets are not available for use.' In order to obtain a loaner set of PPE,the firefighter must go to Fire Station 4 and identify a set of PPE that will safely fit them. It may be possible to use this inventory of inactive gear to ensure that all firefighters have at least two sets of PPE available to them for use without significantly changing the current distribution model. When considering this option, DFD should consider the following factors: • How many sets of PPE each firefighter has currently; • The size of each firefighter and the amount of inactive inventory that could safely fit them; • The availability of safely sized, inactive PPE for each shift; and • The time and resources it would take to obtain an inactive set of PPE during a shift. Stationwear. DFD also purchases new stationwear for its members annually. For this process, each firefighter is assigned a budget of money and can pick new uniform items they want from a defined list. For the past few years this budget has been $400 for each firefighter. In addition, any new firefighters are given a standard set of stationwear when they join. Once all orders are received, stationwear is procured through a City contract and delivered to the Battalion Chief assigned additional quartermaster duties at Station 4. From there the order is split up and delivered to each firefighter, who is responsible for storing their stationwear appropriately. Procurement Review The Denton Fire Department (DFD) currently has two contracts for uniforms. The procurement process for each of these contracts is detailed below. In addition, DFD is currently in the process of contracting for the personal protective ensemble (PPE) Ln v M 4 All estimated costs are in addition to the current PPE replacement budget. 'This may be because the PPE is being cleaned or is out for repair. 29 helmets,gloves, boots, and hood elements.According to DFD staff,the Department has not had contracts for these items previously. PPE Coat and Pants. The City issued a request for proposal for the coat and pant elements of its PPE on April 28, 2017 and received five responses to this solicitation. These responses were evaluated based on the following criteria: • 50% based on price; • 10% based on the number of days to delivery; • 10% based on probably performance under contract; and • 30% based on a wear test performed by a group of Denton firefighters. Three of the responses were evaluated by four firefighters and the remaining two were evaluated by two and three firefighters respectively. These evaluations were based on a standardized form, which were available for review. A five-year contract was awarded to CASCO for a total of$600,000 on June 17, 2017 via ordinance 2017-175. Stationwear.The City issued an invitation for bid via its electronic bidding system for DFD stationwear uniforms on August 25, 2019 and received five responses to this solicitation. It should be noted that three of these vendors did not completely fill out the pricing sheet. In order to accurately compare the prices of each vendor, Purchasing assumed the price for no bid items matched the highest bid price from vendors who completed the line item.Table 5 illustrates this process: Table 5: Stationwear Bid Comparison Vendor Bid Cost Lines Contract Cost Est. Missing by Purchasing Impact Promotional $203,040 0 $203,040 G T Distributors $155,936 10 $217,352 Ad Vision $160,683 6 $230,123 G and G Source $234,225 0 $234,225 Promo Solutions $30,694 20 $252,262 A three-year contract was awarded to Impact Promotional Services for a total of $350,000 on Nov. 5, 2019 via ordinance 19-2574. Conclusion: The following summarizes the answers to the questions posed at the beginning of this report: 1. Based on a comparison of DFD's uniform program to NFPA Standard 1851, the biggest issue appears to be that records are not being adequately maintained. A complete record of PPE inventory is required to ensure that inspections and cleanings are being performed as required. Similarly, there is currently no system to document inspections and cleanings performed in-house. In combination, this means it is difficult to verify if required inspections and QQ cleanings are occurring. a, nA 30 2. There is currently no formal policy that guides DFD uniform disbursement.That being said, current uniform disbursement practices generally ensure that stationwear is distributed to firefighters equitably. As for personal protective ensembles (PPE), current practices ensure that most firefighters(about 77%) have adequate PPE available if one combustion incident occurs. Changes to this distribution model could decrease the risks associated with more than one combustion incident occurring in a day; however, these options come with higher acquisition and maintenance costs. Inactive PPE inventory could also be used to reduce these risks after considering several factors. 3. Based on a review of the solicitation documentation, the Denton Fire Department's stationwear uniforms generally appear to have been procured in compliance with applicable procurement regulations. An appropriate solicitation method was used, and the contract was awarded to the lowest complete bid. 4. Based on a review of the solicitation documentation, DFD's coat and pant elements for PPE generally appear to have been procured in compliance with applicable procurement regulations. An appropriate solicitation method was used, and the contract was awarded based on detailed evaluation results. Finally,contracting for other PPE elements going forward should provide further assurance that DFD is complying with procurement regulations. This report is intended to be informational only and as such, no recommendations have been made; however, Internal Audit is available for additional consultation as requested. Management The Fire Department has reviewed the Analysis Report of the Uniform Program Response: completed by the Internal Audit Department. The summary of review identifies three out of eight categories of NFPA Standard 1851 that is categorized as Needs Improvement. The DFD acknowledges this assessment as fair and has already initiated new processes that will create a more robust documentation system and a single repository for records related to PPE and Uniforms. In lieu of substantial budget request to fulfill the standard requirement of cleaning and inspection post combustion incident, inactive gear will be housed at one location and if needed distributed to the necessary personnel until a time every employee assigned to the Operations Division is issued two complete sets of PPE.An official policy on uniform disbursement is currently in the development stage with the expectation of completion in second quarter of FY 20/21. v nA 31 Appendices: Appendix A: Adequate Program Part Details Protecting the Public. The Denton Fire Department's (DFD) revised Personal Protective Equipment policy includes all minimum requirements per the 2020 National Fire Protection Association's (NFPA) Standard 1851, including: • Members shall minimize the public's exposure to soiled or contaminated PPE and avoid wearing PPE to non-fire related emergencies; • Members shall not wear PPE inside station living quarters or other department facilities; • Soiled and contaminated PPE elements... shall not be take home,washed in the home, or washed in public laundries unless the business is dedicated handling firefighting protective clothing; and • Contaminated PPE shall not be transported in the apparatus crew compartment unless placed in protective case or bag. Selection. The most recent fire risk assessment was contracted in 2020 and is currently under way. In addition, for the most recent solicitation for firefighting bunker pants and coats, a standardized wear exercise was conducted and documented to ensure that evaluation was systemized. According to the Battalion Chief assigned quartermaster duties, personal protective ensemble(PPE)elements are inspected when received to ensure there are no issues. While these inspections are not documented, this issue is addressed in a separate section of this analysis. Repair. All PPE repairs are completed by the City's PPE cleaning, inspection, and repair contractor. This contractor is a verified independent service provider as required by NFPA standards. Storage. As part of this project we did not observe the storage locations of PPE for every fire station. Fire Department staff stated that in the new fire stations there is a dedicated room to store PPE and in the older fire stations, PPE is stored all in one place as far from living quarters as possible. Retirement, Disposition, & Special Incident Procedures. DFD's PPE policy includes a PPE retirement procedure. This procedure includes all minimum requirements per the NFPA Standard 1851, including: • Appropriate PPE useful life requirements; • Requirements to dispose of PPE that is 10 years old,that cannot be cleaned, or cannot be repaired; and • Disposal method requirement including exemption for training purposes. In addition, the PPE policy includes a special incident procedure. This procedure includes all minimum requirements per the NFPA Standard 1851, including: • Immediate removal from service; • Chain of custody and storage requirements; 00 • Qualifications for individuals to examine the PPE; and • Retention period guidelines. 32 Appendix B: Cost Estimate Calculations Table 6: Distribution Model Option Inventory Calculations Distribution Two Set One Set Inventory Inventory Model Firefighters Firefighters Total Additions Current Model 260 38 298 0 All—Three Sets 390 114 504 206 All—Two Sets 260 76 336 38 Table 7: "Catchup" Cost Calculations Element6 Cost All—Three Sets All—Two Sets (Add 206 Sets) (Add 38 Sets) Coat(1) $1,363.48 $280,876.88 $51,812.24 Pant(1) $1,210.10 $249,280.60 $45,983.80 Boots(1) $275.50 $56,753.00 $10,469.00 Gloves(3) $99.89 $20,577.34 $3,795.82 Helmet(1) $255.00 $52,530.00 $9,690.00 Hood (2) $60.00 $12,360.00 $2,280.00 PPE Set: $3,263.97 $672,377.82 $124,030.86 Table 8:Additional Minimum Maintenance Costs Element' Cleanings Inspection All—Three Sets All—Two Sets Cost Cost (Add 206 Sets) (Add 38 Sets) Coat(1)&Pant(1) $19 $8 $9,476 $1,748 Boots(1) $5 $5 $3,090 $570 Gloves(3) $3 $3 $1,854 $342 Helmet(1) $5 $5 $3,090 $570 Hood (2) $1 $1 $1,236 $228 PPE Set: $33 $22 $18,746 $3,458 v M a 6 Coat and pant costs are based on prices increases from contract 6432.Other PPE element prices are based on quotes received from DFD staff. 7 All cleaning and inspection costs are based on prices from contract 6619. 33 Animal Services CITY I. DENTON 3717 N. Elm St, Denton, TX 76207 • (940) 349-7594 New Tethering Ordinance Dear Local Business, The City of Denton,with Animal Services,recently passed an ordinance that prohibits the tethering of animals in City limits except when the animal is supervised and accompanied by an owner. This new ordinance also bans tethering of any kind when an animal is riding in a pick-up style vehicle. This affects businesses as this ordinance means that animals cannot be tethered in front of businesses while the owner goes inside. If this happens,you can let the patron know about the tethering ordinance or call an Animal Control Officer(more information below)to handle the situation. If you would like a flyer to remind patrons to not tether animals in front of your business,you can download one from the website at www.dentonanimalshelter.com. Provided below are a list of Frequently Asked Questions: • What does tethering mean? o The terms chaining and tethering refer to the practice of fastening a dog to a stationary object and leaving them unattended. The term chaining tends to refer to the thick,heavy chains,while tethering is more often a partial restraint on a rope, lighter chain, or pulley. These do not refer to an animal being walked on a leash or cases of supervised, temporary tethering while an owner is present. • Can local businesses still sell dog tethers,pully systems, or other material for tethering? o Yes,this ordinance does not prohibit the selling of equipment that can used for tethering. We want to ensure that the resident is educated on the ordinance and understands that they will not be able to use it if they are not in the presence of the animal during the time of restraint. • What can I do if someone wants to bring their dog in my business? o The City of Denton encourages businesses to be as pet friendly as possible. However, local businesses are not required to let dogs into their building unless the dog is a trained and registered Service Animal. Emotional Support Animals are not classified as Service Animals and are not protected by the same laws. • What Can I Do if I see an animal being tethered? o Animal Services has Animal Control Officers ready to respond to any call regarding an animal in danger or in need. To have an officer dispatched,please call the Denton Non- Emergency Number(940) 349-8181,Option 8, or call(940) 349-7594. Thank you for helping Denton keep animals safe and well cared for. If you have any questions or concerns about the tethering ordinance, feel free to reach out at any time to Animal.Services@cityofdenton.com. OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service 34 2 35 �00 DENTON ANIMAL SHELTER 1) :) gs Must Remain On Leash Owners At All V Times It is illegal in Denton to tether your animal, unless you are by its s side. You may not tie up R x Your dog outside this r business and leave it unaccompanied. Need help or accomodations for your outside animal? The shelter may be able to help! Call the at (940) 349-7594. 3 Date: December 18,2020 Report No. 2020-105 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Gibbons Creek Steam Generation Station—Asset Purchase Agreement BACKGROUND: On January 12, 2021, City Council will hold a work session to discuss the potential sale of the Gibbons Creek Steam Generating Station(Gibbons Creek)by the Texas Municipal Power Agency (TMPA)to the Gibbons Creek Environmental Redevelopment Group(GCERG),a Texas LLC that is a wholly owned subsidiary of Charah Solutions, Inc. (https://charah.corn/). A work session will also be conducted by the Public Utilities Board on January 11, 2020. The board of directors of TMPA approved the Asset Purchase Agreement (APA) on December 10, 2020. Under the terms of the TMPA Joint Operating Agreement ("JOA"), all members of TMPA must approve the sale for the transaction to close. Consideration of the ordinance to approve the APA is scheduled for January 26th with a recommendation from the Public Utilities Board to be considered on January 25th. DISCUSSION: Under the JOA, each Member City has an ownership interest in the generation assets of TMPA. The ownership interests are based on the respective amounts paid by each Member City, and those interests are recalculated and approved by the TMPA Board each year. Under the most recent calculation, approved by the TMPA Board on December 10, 2020, the ownership interests are: Bryan 21.24%; Denton 21.45%; Garland 47.30%; and Greenville 10.01%. The ownership interests are used by the JOA to allocate among the Member Cities costs of the TMPA Generation Business as well as the proceeds of sales of Generation Business assets. Title to the Generation Business assets is in the name of TMPA. The Generation Business assets of TMPA consist of the Gibbons Creek Steam Electric Station, a 470 MW coal-fired power plant located approximately 25 miles east of Bryan in Grimes County, Texas ("Gibbons Creek"). Gibbons Creek consists of the plant site compromising 6200 acres, inclusive of the 2200-acre Gibbons Creek Reservoir. (Note: the adjacent 10,600-acre lignite mine, and the TMPA transmission system, are not included in this sale.) Gibbons Creek began operation in 1983 and was retired in 2018 due to its uneconomic operating costs as compared to market based alternative supplies of wholesale electric power. Since 2016, the staff and the Board of TMPA have been focused on the sale of Gibbons Creek and the remediation/closure of the Coal Combustion Residuals units (CCR Units). Two prior attempts to sell the plant site, which consists of the power plant, fuel handling facilities, administration buildings, warehouses, the reservoir, coal ash disposal landfills and several other regulated impoundments (the CCR Units) did not result in a final sale agreement. In June 2019, TMPA issued a new Request for Proposals to sell the plant site. In response to the RFP, five proposals were submitted to TMPA in August 2019 and the TMPA staff, with approval of the TMPA Board of Directors, began negotiating with Charah/Melt Solutions, LLC in September 2019. A fully negotiated agreement that is acceptable to the TMPA Board of Directors and the buyer was approved on December 10, 2020. That Asset Purchase Agreement (APA) must be approved by each of the TMPA member cities as required by the TMPA Joint 37 Date: December 18,2020 Report No. 2020-105 Operating Agreement. The member cities of Bryan, Garland, Greenville and Denton will be seeking approval from their respective governing bodies over the next 2 months. The form of approval is a Concurrent Ordinance that must be approved by each city. The Buyer- GCERG is a Texas limited liability company that is a subsidiary of Charah Solutions (https:Hcharah.com/), a leading provider of mission-critical environmental services and byproduct sales to the power generation industry ("Charah"). Charah is a publicly traded company listed on the NYSE. (CHRA) The company has its roots in the management and marketing of coal combustion residuals for beneficial reuse. Coal combustion byproducts include fly ash,which can be used beneficially in the production of concrete, bottom ash, which is used beneficially as road base, grit for roofing shingles and structural fill applications, and sulfur dioxide scrubber sludges which also can be beneficially used in structural fill applications. In addition to the beneficial reuse of coal combustion byproducts, Charah is a leading provider of remediation and compliance service to the electric utility industry, a provider of maintenance and operating services to the nuclear power industry, and provides on-site management of coal ash at power plants. A link to the Charah's 2019 annual report is provided below. (hM2s:Hs22.q4cdn.com/897826995/files/doc financials/2019/ar/Charah-Solutions-2019-Annual- Report.pdf) Decommissioning and Remediation—The APA requires the buyer to decommission the existing power plant structures. The buyer will remove all oils and chemicals from the plant site, properly dispose of them, and demolish the power plant structures and associated equipment. The power plant structures contain a large amount of steel, copper, and other valuable materials that Charah plans to sell as scrap. Remediation of the CCR units, include Site A landfill, Site F landfill, the ash ponds and the scrubber sludge pond must be accomplished to achieve "regulatory closure" of each CCR unit as required by USEPA and TCEQ regulations. CCR units pose long-term environmental risks if not properly remediated. Coal ash contains many potential pollutants including heavy metals, sulfate compounds and some hydrocarbons which can leach into groundwater or run off to surface waters if not properly stored and monitored. Figure 1 provides a bird's eye view of the Gibbons Creek plant site and identifies the CCR units. 38 Date: December 18, 2020 Report No. 2020-105 Figure 1 —Gibbons Creek Coal Combustion Residual Units jr Landfill Site F :w Site A . . 1 � As 'aa — Scrubber g' ( • VII Remediation activities will include: • Excavation of all coal combustion byproducts from the ash ponds and scrubber sludge pond and achieving "clean closure" of these CCR units • Disposal of excavated materials in the Site F Landfill • Design and installation of an impermeable cap for the Site F Landfill • Design and installation of leachate collection and treatment systems for the landfill CCR units Upon completion of the remediation activities, GCERG will be required to sample, analyze, and report the groundwater quality around the landfill sites monthly to demonstrate that no regulated pollutants are entering the groundwater. GCERG will report its results to TCEQ and such reports will be published on a publicly available website. The post closure compliance period is 30 years. TCEQ will require performance bonds to securitize this ongoing monitoring and O&M. The amount of the performance bond will be determined by TCEQ once closure is achieved. Under the terms of the APA, GCERG is required to provide all such bonding to TECQ. (Due to 39 Date: December 18,2020 Report No. 2020-105 the length of time that the Site A Landfill has been inactive, the Site A Landfill is exempt from current CCR regulations, and it is not clear whether the TCEQ will require post-closure bonding for it. However, in the event post-closure bonding for the Site A Landfill is not required by the TCEQ, the APA requires the buyer to provide post-closure bonding for the Site A Landfill to TMPA.) Decommissioning, demolition, and remediation activities are anticipated to take up to three (3) years to complete. Asset Purchase Agreement Major Terms and Conditions—The APA contains the following major provisions: Obligations of the Buyer: • Decommissioning—decommission and demolish the power plant and associated structures • Remediation — remediate all CCR units and any other environmental contamination discovered to levels and specifications deemed compliant with applicable TCEQ regulations. • Indemnify TMPA and the member cities against all environmental claims for past,present and future site activities o Buyer must provide and maintain a $25 million pollution liability environmental insurance naming TMPA and the member cites as additional insured o Assume all environmental liabilities (past/present/future) • Provision of Performance Bond—Buyer must provide a performance bond in the amount of$36.5 million to securitize performance of all remediation requirements. The amount of the bond will be reduced as remediation activities are completed. • Post Closure—Buyer must meet the post closure bonding requirements imposed by TCEQ and must operate and maintain any post closure treatment and monitoring equipment. • Provide perpetual deed restrictions on land use for CCR containing real estate parcels. Obligations of TMPA as Seller • Convey to Buyer —6200 acres of real estate including all improvements and equipment present at closing o Ten separate deeds describing the parcels of real estate conveyed to Buyer • Pay Buyer an initial amount of$6.354 million • Deposit into an Environmental Escrow $28.546 million which shall be used by Buyer to remediate the CCR units and will be drawn down in equal monthly installments during the remediation activities. o The balance in the escrow shall not drop below$2.854 million until the post-closure performance bond is issued, to ensure delivery of post-closure bonding. • Pay Buyer 50% of the initial $36.5 million performance bond premium at the time of closing Under the terms of the APA, TMPA will hire an Environmental Designee who will monitor and audit the remediation activities and the post closure regulatory requirements of the Buyer and will make all determinations regarding the Buyer's ability to draw down the Environmental Escrow. 40 Date: December 18, 2020 Report No. 2020-105 Transaction Economics - The sale of Gibbons Creek under the terms of the APA achieves significant savings for TMPA and the member cities as compared to TMPA self-performing the decommissioning and remediation activities. Table 1 provides the side by side comparison of the three potential paths. Scenario 1 depicts the cash flows to TMPA associated with execution of the APA. Cost to TMPA is $36.4 million. Scenario 2 depicts a risk scenario in which GCERG defaults on performance and the performance bond and escrow funds are used to complete the remediation activities. Additional costs to TMPA are associated with TMPA taking over responsibilities for post-closure activities and additional demolition costs that GCERG does not plan to incur. This scenario has TMPA costs at $78.7 million. Scenario 3 is the self-performance approach and is the baseline to compare the other scenarios to in determining the savings associated with the APA. Table 1 - Gibbons Creek Asset Puchase Agreement-Savings($ millions) Scenario 1 Scenario 2 Scenario 3(2) (Plant sells- (Plant sells- (TMPA no issues) Charah default) decommissions) Cash Outflow Direct payment/Escrow(1) $ 29.80 $ 29.80 $ - Remediation/Decommissioning $ - $ 60.03 $ 60.03 Site F Landfill cost(3) $ 6.60 $ 14.90 $ 14.90 Concrete removal/Plant cleanup $ - $ 13.10 $ 13.10 O&M during decommissioning $ - $ 5.60 $ 5.63 Post-closure OM&M $ - $ 15.00 $ 15.00 TOTAL CASH OUTFLOW $ 36.40 $ 138.43 $ 108.65 Cash Inflow Sale of plant land/reservoir(6,170 acres) $ - $ - $ 24.00 Check from Surety for performance bond $ - $ 36.50 $ - Use of the escrow $ - $ 23.20 $ - TOTAL CASH INFLOW $ - $ 59.70 $ 24.00 Net Cash Flow $ (36.40) $ (78.73) $ (84.65) Net Value Compared to Scenario 3 $ 48.25 $ 5.93 (1)This amount includes $23.1M for the escrow, $5.2M for the direct payment, and$1.5M for the surety bond. TMPA is obligated to pay half of the surety bond. It is currently estimated the total will be $2.2M (TMPA's half would be $1.1M). However,this amount is still uncertain,so we are conservatively assuming the total to be $3M (TMPA's half would be $1.5M). (2)Scenario 3 is TMPA's Decommissioning Project estimate based on the AMEC study. (3)Scenarios 1 &2 assume that TMPA will pay$6.6M of the Site F Landfill costs. For Denton, our ownership of TMPA translates into an APA savings of $10.28 million as compared to Scenario 3.From a budget forecast perspective,the five-year budget forecast provided 41 Date: December 18,2020 Report No. 2020-105 to City Council for fiscal year 2021 included Denton's share of remediation cost at $21.3 million. Under Scenario 1, Denton's one-time share of the remediation cost is $7.75 million. This represents a forecasted five-year savings of$13.57 million versus forecast. The five-year forecast was based upon the projected decommissioning and remediation costs effective March 2020. Future Land Use — The APA divides the plant site into 10 separate parcels for purposes of conveying the plant site to the Buyer. The APA also makes provision for two deed forms. One deed form will be used for parcels that contain one or more Recognized Environmental Conditions (the "Restrictive Deed Form"). The other deed form will be used to convey parcels that have no Recognized Environmental Conditions. The Restrictive Deed Form will be used for the parcels containing the power plant, the ash ponds, the scrubber sludge pond, the Site A Landfill, the Site F Landfill, and any other parcel that contains one or more Recognized Environmental Conditions. The restrictions in the Restrictive Deed Form will run with the land and must be included in future transfers of the property. Prior to the Buyer reselling a parcel subject to a Restrictive Deed Form, the transfer documents must be provided to TMPA. If the transfer documents fail to include the required restrictions, TMPA may veto the sale. If a resale of a parcel subject to the Restrictive Deed Form complies with the above requirements, the transferee will"step into the shoes"of GCERG. In other words,all APA obligations,including the environmental indemnity obligations, of GCERG will be applicable to the transferee. In addition, GCERG will remain "on the hook" after any such transfer, and will remain responsible for its APA obligations with respect to any such parcel. For example, if the Site A Landfill is sold by GCERG before closure is achieved, the transferee must agree to remediate the Site A Landfill,post a Regulatory Performance Bond, and provide the required environmental insurance. In such case, both the transferee and GCERG will be responsible for completion of closure of the Site A Landfill. Risk Miti-ag tion — the proposed APA not only achieves significant cost savings to DME's customer/owners but also drastically reduces the future risk that Denton shares with the other TMPA member cities. Under federal the Comprehensive Environmental Response Liability Act (CERCLA) of 1980, liability for environmental cleanup rests with the original generator of such wastes. CERCLA mandates "cradle to grave" liability and such liability is joint and several meaning that any one potentially responsible party may be held liable for the entire clean-up of the site. A critical concern in approving the APA, is the ability of the Buyer to perform the work and the financial strength of the Buyer.If the Buyer were to default during any phase of the remediation work, the liability could potentially fall back to TMPA. Significant effort has been put into assessing the ability of Charah Solutions to complete the work for the costs projected. Charah Solutions is currently performing similar remediation work at other retired coal fired generation plants throughout North America and has a proven track record. Performance bonding and pollution liability insurance along with the requirement for the Buyer to provide requisite post- closure bonding in the amounts mandated by the TCEQ have been deemed adequate by the TMPA board of directors and TMPA's legal and environmental counsel. 42 Date: December 18,2020 Report No. 2020-105 Disbursement of the environmental escrow money deposited by TMPA, through assessments to the member cites, poses a risk to TMPA and member cities if the achievement of remediation activities does warrant the release of escrowed funds. The APA requires the appointment of an Environmental Designee who will be the sole arbiter of remediation progress and who will have authority to suspend releases to the Buyer from the escrow in the event the Buyer's remediation efforts fall behind the project schedule. The Environmental Designee is a former TMPA environmental professional who is well known to TMPA and will act with integrity to protect the interest of TMPA and member cities. ATTACHMENTS 1. Presentation STAFF CONTACT: Terry Naulty Assistant General Manager, DME and Interim Director of Water/Wastewater Terry.Naulty@ciiyofdenton.com (940) 349-7565 REQUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: DME 43 i man Gibbons Creek Steam Generating Station Sale wAj, January 12 2021 1OtFCITY Aim -'� DENTON - �I • r g44 - �' T 0 N Gibbon Creek Steam Electric Generating Station W.. L E C TI8 I C c................. ..trNS c/1Rlrfl U.tY Way, • Owner - Texas Municipal Power Agency Dallas Fort Wortho o • Garland —47.3% Longoview iShrev0 port • Bryan — 21.24% Tyner • Denton — 21.45% • Greenville — 10.01% Waco - • 470 MW lignite/coal fired generator elc TExti_ ° ® Lu(icin • 6170 Acres including 2200 Acre Gibbons Killeen 0 Temple Creek Reservoir College Slat • In Operation from 1983 — 2018 Round Rock Austin The Lake Charle o Woodllands Beaumont o• Since shutdown TMPA staff activities ® ° • Decommissioning studies oSan Marcos Houston o • Coal Combustion Residual management m C oPasadena San Antonio Sugar Land • Mine reclamation o Gal veston• a • Issued RFPs for the sale of the plant • Developed strategy and solicited _ Victoria proposals for marketing of the mine properties (10,600 acres) 45 2 W4TO N MUNICIPAL ELECTRIC Ongoing Costs of en•przhpfwnuaaNs cwnmurutV la ldy! Ownership Decommissioning and Demolition of Plant r;r, Landfill t Coal Combustion Residual Units (CCRs) Site F Requiring Remediation • Landfill Site A ` Landfill- • Landfill Site FSite • 00 • Ash Ponds ReserOlr • Scrubber sludge pond Decommissioning & Remediation Cost _ Estimates , • T ^, - • Clean Closure - $88 million - Scrubber sludge nds Ash Ponds • Ongoing monitoring and leachate disposal - $500,000/year ➢ $15 million over 30 years a' Operations and Maintenance • Dam & Nat Gas Pipeline 46 ,DkNTON MUNICIPAL ELECTRIC Gibbons Creek Sale Process ene ZnprWnuaaNscwnmuruWlarey! • Request for Proposals issued in June 2019. TMPA sought: ➢ Buyer to decommission plant and remediate all CCR units ➢ Buyer to provide surety bond to TMPA during remediation activities ■ Sufficiently sized to ensure remediation could be completed ➢ Buyer to provide surety bond to TMPA to cover post-closure activities ■ Sufficiently sized to ensure required activities could continue ■ Sampling and analysis of groundwater in vicinity of CCR units ■ Operation and maintenance of leachate treatment system ■ Proper disposal of wastes from leachate treatment system • Five proposals received in August 2019 • Evaluation of proposals presented to TMPA Board of Directors in September 2019 ➢ Charah/Melt Solutions through Gibbons Creek Environmental Redevelopment Group (GCERG) has been negotiating transaction for over a year with TMPA ➢ Original transaction had the coal plant potentially restarting — transaction not successful ➢ Current deal requires the demolition of the coal plant and retains the economics of original proposal • TMPA Board approved Resolution to execute the Asset Purchase Agreement on December 10, 2020 ➢ Projected to save member cities N $48.3 million versus self-performance of decommissioning and remediation • TMPA Joint Operating Agreement (JOA) requires all member cities approve transaction ➢ Concurrent Ordinance provided for consideration by City Council 47 jk4TON WhoBuyer ? I I I CGT�RIC u!orprzirN.avrwnaNs cwrunurLly fafev. • Gibbons Creek Environmental Redevelopment Group • Texas Limited Liability Company formed to purchase, decommission and remediate the Gibbons Creek site • Wholly owned subsidiary of Charah Solutions, Inc. • Charah Solutions Inc. • NYSE publicly traded company (CHRA) • $SSO million revenues in 2019 • Leading provider of coal combustion byproducts in North America • Currently performing CCR remediation at various sites for utilities • Also provides O&M services to the electric utilities including nuclear • Performance of Charah/GCERG is independently securitized -_ • r _ $� Performance bonds � -- - • Pollution liability insurance i • Post-closure bonds POWERFUL SERVICES. SUSTAINABLE SOLUTIONS. Charah Solutions 48 Asset Purchase Agreement ( APA ) MaJor Terms TMPA GCERG • GCERG assumes all environmental liabilities • 6200 acres including all structures and reservoir (past/current/future) • Initial TMPA payment of $6.354 million • Indemnification from GCERG at closing • Environmental Escrow Payment of $28.546 million • Remediation of all CCRs and decommissioning of plant • To fund the remediation projects • Performance bond - $36.5 million • Draws based upon progress over 34 months • Amount reduced as remediation is completed • Draws controlled by TMPA Environmental Designee • $2.84 million retained in escrow fund until Post Closure Bond is • 50% of the cost of initial performance bond (—$1.1 million) delivered • Post closure bond upon completion of remediation as required by TCEQ • Special warrantee deeds that extend the indemnification to future landowners • $25 million pollution legal liability insurance policy naming TMPA and member cities as additional insured • Member cities are express third party beneficiaries of all GCERG obligations to TMPA TON `M U N l G l P A L 49 ELECTRIC cnerQ&rkQ tamemmis cwmmvriA tweyr u4joN M U N I P I Transaction Economics E L E C �T)8 I C &wazzuko tomoffa is c"imunts,fatlavI TMPA Economics Denton Economics Gibbons Creek Asset Puchase Agreement-Savings($millions) Scenario 1 Scenario 2 Scenario 3(2) • $ 10. 34 million in savings as (Plant sells- (Plant sells- (TMPA no issues) Charah default) decommissions) compared to Scenario 3 . Cash Outflow Direct payment/Escrow(1) $ 29.80 $ 29.80 $ - Remediation/Decommissioning $ - $ 60.03 $ 60.03 (21 .45% of $48. 25 million ) Site F Landfill cost(3) $ 6.60 $ 14.90 $ 14.90 Concrete removal/Plant cleanup $ - $ 13.10 $ 13.10 O&M during decommissioning $ $ 5.60 $ 5.63 • 5-Year Forecasted Costs Post-closure OM&M $ $ 15.00 $ 15.00 TOTAL CASH OUTFLOW $ 36.40 $ 138.43 $ 108.65 •Cash Inflow FY 21-FY 24 Budget - $21.3 million Sale of plant land/reservoir(6,170 acres) $ $ - $ 24.00 • APA one-time cost: 7.75 million Check from Surety for performance bond $ $ 36.50 $ - Use of the escrow $ $ 23.20 $ - TOTAL CASH INFLOW $ $ 59.70 $ 24.00 5-year savings: $13.57 million Net Cash Flow $ (36.40) $ (78.73) $ (84.65) n Net Value Compared to Scenario 3 $ 48.25 $ 5.93 FY 21 Budget: $7.5 5 m i I I i o n (1)This amount includes$23.1M for the escrow,$5.2M for the direct payment,and$1.5M for the surety • APA one-time cost: 7.75 million bond. TMPA is obligated to pay half of the surety bond. It is currently estimated the total will be$2.2M (TMPA's half would be$1.1M). However,this amount is still uncertain,so we are conservatively • FY 21 D M E Savings $1.80 million assuming the total to be$31M(TMPA's half would be$1.51M). (2)Scenario 3 is TMPA's Decommissioning Project estimate based on the AMEC study. (3)Scenarios 1&2 assume that TMPA will pay$6.6M of the Site F Landfill costs. 50 Risk Management Measures • GCERG as owner of the real estate will determine future land use and redevelopment that is consistent with Grimes County limitations • Perpetual deed restrictions will be placed on CCR unit parcels to limit future land use so that waste is not disturbed • TMPA will have veto rights on future land transfers if deed restrictions and insurance requirements are not met • "Clean" deeds will permit the GCERG to redevelop those parcels without restriction • "Dirty" deeds will impose the same restrictions as those parcels with CCR units • Accountability • TMPA will appoint an Environmental Representative to monitor and audit site activities • The Environmental Representative is the sole arbiter of when and how much of the escrow fund get release to GCERG — to ensure progress is correlated with reimbursement TON M U N I C I P A L 51 ELECTRIC Fer:rn¢r4o!c*nOncYANS eOfnruUnity tt loaf Summary and Action • Sale of Gibbons Creek represents a potential savings of $48.3 million to TMPA versus self-performance • Denton savings — $10.28 million • Represents a FY 2021 savings of $1.826 million versus budget and $13.5 million versus five-year plan • Environmental risk profile is significantly reduced • All risk mitigated unless GCERG defaults • Additional 10,000+ acres of mine land ultimately to be sold • TMPA retains all transmission assets on plant site ➢Action Requested — Approve Concurrent Ordinance TON M U N I C I P A L 52 ELECTRIC Fer:rn¢r4o!c*noncYANS eOfnruUnity tt loaf jON M U N I C I P A L E L E C T R I C EmaraLzir14 tch7JUfT yWs COrI murbty today! Questions Bob Kahn — General Manager, TMPA Terry Naulty — Asst. General Manager, DME 53 Date: December 18,2020 Report No. 2020-106 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Senior Center Reopening and Programs BACKGROUND: On March 13, all recreational programs and facilities closed due to the COVID-19 pandemic. Since the initial closure,North Lakes Recreation Center reopened on June 22, and MLK Jr. Recreation Center reopened on September 8. Gary Packan presented a Parks and Recreation program and facility update at the October 13 City Council meeting. As part of the presentation, the staff recommended hosting some senior- specific programs at MLK Jr. Recreation Center. After discussion with the Council, the Senior Center staff planned to restart some senior programs at the Senior Center beginning November 30 (Attachment 1)with additional safety precautions. Between the presentation on October 13 and the reopening date of November 30, Denton County began to see a surge in COVID-19 cases jumping from 2,060 to 5,617 active cases. The CDC continues to recommend older adults and those with underlying health conditions limit in-person interactions with other people as much as possible,particularly when indoors. The Senior Center serves ages 50 and older, and that age group is 4-13 times more likely to be hospitalized and 30-630 times more likely to die from COVID-19. • • HOSPITALIZATION AND DEATH BY AGE FACTORS COMMUNITY INDIVIDUAL RISK Rate.dio•corn"e4 04 yews 5.17y* n 18-29 you 30.39y8an 4019yw• SO.64 to 18.29 year old; ACTIONS TO REDU= RISK OF . � � . •o«.,a.a..ernnoroeTa•v�«Y� �O��oYti.Yr2o,9-•�rc�de.tr�.,;a.�....e..>t�. ede.gov/eoronavirus � •tt.N.d 06tIYlO)t•F/11b.R w Yn•�ualJ fIR.IiNOt. man •D.la viva.-PICtS Rwwio.rtl prfi Crux.ffinp/A.ww cdc ypvincfi./rmcMnlCpVlpl9l.b*ten, •co.•.W 0lAS•20)Mrnb.n w un•ciurt.d ne.r.tlot 54 Date: Report No. 000 On November 20, Council Member Briggs asked if the staff was still reaching out to residents that regularly visited the Senior Center to provide wellness checks while the center is closed. During the early months of the COVID-19 pandemic, a part-time recreation specialist that worked at the Senior Center conducted well-check phone calls on members. The recreation specialist position was vacated in early October. DISCUSSION: Staff participates in a monthly Texas Recreation and Park Society(TRAPS) Leisure and Aging Services division meeting. Cities currently operating in-person senior programs are doing so at open recreation centers and multi-generational centers,while most dedicated senior centers remain closed. These locations take measures including mask requirements, social distancing, preregistration requirements, limit participation, and program modifications for increased cleaning and sanitation of surfaces and supplies. For the few cities hosting limited activities in their dedicated senior centers, general admittance is not permitted and require preregistration or appointment-based activities. Lewisville, Fort Worth, Grapevine, Southlake, and Colleyville seem to be the most active in providing in-person senior programs at this time (Attachments 2 and 3). Since staff recommended canceling in-person programs at the Senior Center, staff continued with outreach and virtual programs. These virtual program efforts (Attachment 4) includes take home activity bags filled with self-led and virtual activities, Zoom Bingo twice a month, virtual wellness seminars in partnership with Denton County and other local organizations, daily Facebook posts with links to senior fitness classes and activities, book pick-ups, and a variety of Holiday activities. Participation in virtual activities has been hit or miss, with 2-3 people per activity, if any. Staff attribute this to various factors such as virtual burnout, lack of understanding or access to technology devices, and the inability to reach seniors with a lack of print advertising that was still heavily used before closures. With the vacancy of the part-time recreation specialist and the scheduling needs related to facility monitoring and cleaning at the recreation centers, the senior center staff have not been able to devote the required amount of time to continuing these calls. While team members do still make some calls, staff recognize it is far below the previous level, and seniors miss their conversations. In an attempt to address this need, staff reviewed options to utilize volunteers to make these calls. Prior feedback from the recreation specialist and senior advisory council volunteers suggested that participants didn't seem comfortable answering calls from numbers they did not recognize. Often, calls were made only to leave a message, and if they didn't recognize the volunteer name(s), voicemails were often not returned. The recreation specialist made 15-20 calls daily and only spoke to an average of two people per day. Volunteers have also expressed that they preferred not to share their numbers. 55 Date: Report No. 000 For these reasons, staff worked with Tech Services to create a senior chat line, using an unused and unpublished phone line at the Senior Center. Phone calls received at (940) 349-8728 will be transferred to an approved volunteer based on a schedule maintained by staff. The chat line will allow the mainline to remain open for business-related needs and for volunteers to conduct chats remotely while limiting potential staff and volunteer exposures and preventing staff and volunteers from having to provide their personal phone numbers. Senior members of our community can call and connect with other seniors and staff, Mondays 9:30 a.m.-12:30 p.m. and Thursdays 2 p.m.-5 p.m. Additional times may be added as the need arises,provided service level can be maintained. Staff have also set up a registration for those requesting a regularly scheduled call. A temporary/seasonal staff member who works at the Senior Center during Meals on Wheels pick-up will be making phone calls to those identified as needing outreach. Additionally, staff has created a dedicated email, DSCgcityofdenton.com, for seniors to use. While we agree it is essential to protect our Senior community from COVID-19, we must consider the unintended consequences of keeping them home and find a way to address and balance the two health-related issues. Due to the rising numbers and inability to offer in-person programs as planned, staff is developing drive-thru and virtual programs that will follow a consistent schedule and provide seniors something to look forward to each week. The annual Senior Magazine will be sent to all households in Denton with residents 50 years old and older. This magazine will go out in January and provide a list of senior programs and services and general recreational programs for adults. The issue will include scheduled virtual and drive-thru activities, instructions over how to access Zoom on various devices, mental health and other community resources, staff bios, contact information, facility updates related to COVID-19 safety protocols, and future reopening plans. Also, staff is exploring the option of an iPad on loan program, providing devices with data plans to seniors as an opportunity to connect with parks and recreation programs. Staff is aware of several seniors center programs that continue to meet on their own, including the Senior Center choir and band members. CONCLUSION: While staff s recommendation is to keep the Senior Center closed and continue to offer programs virtually or by drive-thru, many seniors and their family members have reached out expressing their desire for in-person programs. Staff will present the next COVID-19 response and update on January 15, 2021. ATTACHMENTS: 1. Senior Center Reopening Flier 2. TRAPS LAS Branch- City Reopening Dates 12.6.20 3. Grapevine, Colleyville, and Southlake Adapt to COVID-19 56 Date: Report No. 000 4. Denton Senior Center Virtual Programs 5. Email Outreach to Seniors (March-Current) STAFF CONTACT: Caroline Seward Program Area Manager, Parks and Recreation caroline.sewardC&,cityofdenton.com Megan Thomas Senior Center Supervisor, Parks and Recreation megan.thomasgcityofdenton.com REQUESTOR: Council Member Keely Briggs PARTICIPATING DEPARTMENTS: Parks and Recreation Public Affairs STAFF TIME TO COMPLETE REPORT: Parks and Recreation 14 hours Public Affairs 12 hours 57 Denton Senior Center Reopening November 30 Modified hours: Monday, Wednesday, Friday, 8:30 a.m. - 1 :30 p.m. • Due to current gathering restrictions, all entry requires participation in a scheduled activity. • Facial coverings, temperature screens, and social distancing will be required for entry. • All classes will be registration based or require an active membership. • Due to COVID-19 safety procedures, the lobby, sunroom and library will be closed. • Coffee and Healthy Snacks will not be served. • Hand sanitizer and disinfectant wipes will be readily available. • Masks or gloves may be provided upon request. Programs and Activities Monday Wednesday Friday 9 a.m. Zumba Classically Fit Chair Yoga 10 a.m. Cleaning 10:30 a.m. Tai Chi Line Dance BYOP Crafting �ocial Hour 11:30 a.m. Noon BYOP Crafting Games/Tournaments Bingo/ Rec Pass Social Hour Activity • All activities will be held in the Multipurpose Room with a 15 participant maximum. • Group exercise, Bingo, Games, and BYOP will be admitted on a first-come-first-served basis. • The fitness room will be open on a first-come-first-served basis with a five person maximum. Reopening date and expansion of hours and activWies is based on conditions regarding COVID-19. City Name Facility Name Reopening Date/In-person offerings Allen Allen Senior Recreation Center TBD Arlington Senior Recreation Center New York TBD Bedford Bedford Senior Center TBD Burleson Burleson Senior Center TBD Carrollton Carrollton Senior Center TBD Cedar Hill TBD Colleyville Reopened-fitness only Coppell Coppell Senior & Community Center TBD Deer Park Maxwell Adult Center TBD Denton Denton Senior Center Meals on Wheels Delivery, tentative reopening March 1 Desoto TBD Farmers Branch The Branch Connection TBD, drive-thru and small group activties at alternate locations Flower Mound Flower Mound Senior Center TBD Fort Worth Multi-gen Facilities Resumed senior programs October 5 Frisco The Grove at Frisco Commons TBD Frisco The Village at Frisco Lakes Limited fitness & swim, no in-person Grand Prairie The Summit Reopening March 1 Grapevine The REC (Multi-gen) Open fitness only, no senior component Haltom City Haltom Senior Center TBD Hurst Hurst Senior Activities Center TBD Irving Irving's Heritage Senior Center TBD Keller TBD Lewisville Multi-gen opened October, move to reservation only beginning Dec. 4, including bingo, chair voile all, pool, gym, fitness floor Little Elm TBD Mansfield Reopened-fitness only McKinney Senior Recreation Center & Pool Halted programming November 20 Mesquite Goodbar, Evens and Rutherford TBD Recreation Centers Mont Belview Reopened June 15 (25% capacity) North Richland Hills NRH Senior Center TBD Plano Sam Johnson Recreation Center Rec center closed, wellness appt only Richardson Senior Programs & Activities TBD, no senior programs Richland Hills Multi-gen Facility Reopened May 29-fitness only Sachse The Laurie Schwenk Senior Center TBD San Antonio Adult & Senior Centers mid-Jnauary Sherman Sherman Senior Center No date Southlake Southlake Senior Activity Center No date The Colony IThe Colony Community Center TBD Wichita Falls 50+ Zone Reopened May 26 Wylie Wylie Senior Center TBD 59 From: Lewis McLain <lewis=mclaindss.com@send.aweber.com>On Behalf Of Lewis McLain Sent:Tuesday, December 8, 2020 4:43 PM To: Kuechler, Sarah <Sarah.Kuechler@citvofdenton.com> Subject:Senior centers in Grapevine, Colleyville and Southlake adapt to COVID-19 This message has originated from an External Source. Please be cautious regarding links and attachments. Senior centers in Grapevine, Colleyville and Southlake adapt to COVID-19 • - .. . . il virtual classes held weekly since March 1 1 1 meals distributed since March - r allocated to senior centers for FY 2020- -- '+ 21 in Grapevine,Colleyville and Southlake Seniors participate in a socially distanced water aerobics class at The REC of Grapevine on Nov. 17. Senior programs have slowly begun returning to in-person classes in a limited capacity. (Sandra Sadek/Community Impact Newspaper) Community IMpact News By Sandra Sadek 1 12:24 PM Dec 8, 2020 CST I Updated 12:24 PM Dec 8, 2020 CST Senior centers in Grapevine, Colleyville and Southlake are working to provide activities and services in new, safe ways during the coronavirus pandemic. Many have yet to completely reopen for in-person classes and activities, such as aerobics and game nights. When they do get together in person, masks are required, and social distancing of 6 feet or more is maintained. Meals these days are available via pickup or delivery. Other offerings call for some creativity. "[Seniors] have really appreciated and really enjoyed the programs that we've been doing virtually," Grapevine Recreation Manager Trent Kelley said. "A lot of programs that we are bringing back have an 60 outdoor component to them." Senior citizens have endured months of isolation and are now demanding more in-person events. "[Seniors] have asked how much longer [until we reopen] or have said they miss their friends," said Cody Ashton, specialist for Colleyville's parks and recreation. "A lot of them are missing that social aspect of the programs that we used to do." But an increase in the number of daily COVID-19 cases in Tarrant County has created additional concerns. While those 65 and older represent less than 15%of coronavirus cases across the country, they account for about 80%of COVID-19 related deaths, according to data from the Centers for Disease Control and Prevention. Should current trends continue, senior centers might have to close again to protect vulnerable members despite efforts to safely reopen. "We're optimistic that we'll be able to keep inching forward ... as long as we can do it safely," Kelley said. 61 / S COMPILED BY SANDRA SADEK e DESIGNED BY ELLEN JACKSON With budgets recently approved for the 2020-21 fiscal year,here is a breakdown of haw each senior center is funded. THE REC ACTIVE ADULT Grapevine's REC Active Adult is entirely f unded by the general fund.which is made up of sales • and property tax revenues and is one of the main sources of revenue for the city. , General fund MEMBERSHIP FEES Residents: Nonresidents: ® ® Carolyn Seroka shows of the holiday per year for total card she made at The REC of Gtapevene rec center access on Nov 17 (Photos by Sandra Sadek.1 Community Impact Newspaper) SOUNCE-CITY OF GRAPEVINUCOMMUNITY IMPACT NEWSPAPER COLLEYVILLE SENIOR CENTER Colleyville's senior center budget ■ i does not account for expected co renovations,according to Assistant General City Manager Mark Wood. fund 85.2% Economic Development MEMBERSHIP FEES Corp. Residents: Nonresidents: TheColleyville5enior Center has nor ® ® been able to offer many virtual classes to members.and n-persm classes per year have been limited dueto the risk of spreading the wirus- SOURCE-CITY Or COLLCYVILLUCOMMUNITY IMPACT NEWSPAF4 R SOUTHLAKE SENIOR ACTIVITY CENTER As SoutMake's Senior Activity 13% Center remains dosed,it will y receive temporarily reduced Community funding from the Community Enhancement Enhancement Development Development _ Corporation. Corp. MEMBERSHIP FEES General fund ji� � Residents: Nonresldents _ The Southlake Senior Activity Center per year is expected to remain closed unt/the end of 2020 due to COVID-19 SOUIKE CITY OF SOUTHLAX11COMMUNITY IMPACT NEWSPAPER 62 Virtual connections Since March, Grapevine's senior center has been offering more than 200 different virtual programs each week, including classes on how to use Zoom video conferencing software and how to file taxes. Now the center is working on bringing back in-person activities at 50%capacity. Southlake's center has also been offering similar virtual classes. Carolyn Seroka has been an active member of The REC Active Adult program in Grapevine since she retired five years ago. Like many, she has slowly returned to in-person classes she feels are safe. She has also enjoyed the virtual classes offered these last few months. "It was such a relief that it wasn't hard [to transition to virtual classes]," Seroka said. "It was something that we could continue to do, and it is much nicer than not being able to do it at all. It's like [the instructor] is in our house, and we see all of our friends and can talk to one another. It's a great substitute." Virtual classes also allow for more flexibility. "I have an illness and a lot of times don't feel well," Grapevine resident Ruth Herrera said. "Virtual classes have really been better for me than coming in person. A lot of them are recorded, and you can watch later at your own convenience." The Southlake Senior Activity Center has not yet opened for in-person activities,according to Southlake Community Services Director Chris Tribble. "While we want to be engaged and offer some programming, we are very aware of our limits," he said. "The risk is not worth the outcome to have [seniors] back in the building yet." Facing similar challenges,the city of Colleyville Senior Center has been unable to completely open. Having two staff members has also limited the center's ability to offer virtual classes, said Lisa Escobedo, city of Colleyville director of parks and recreation.-*"We don't have the staffing levels that a lot of the other cities have to do that type of programming," she said. 63 0 ' 1 l i The pandemic has affected GRAPEVINE COLLEYVILLE SOUTHLAKE social gatherings,Including senior center activities 1175 Municipal Way 2512 Glade Road 285 Shady Oaks Drive for members.The cities of Grapevine,Colleyville E DAL usrro KA HrrsoHna UrmYWAV and Southlake have had o to readjust their model to r Y continue meeting the needs r b 6 . of senior citizens while G staying safe.Here is a list of ; `J current amenities offered at ? GLADE RO • SOUTHLAK]i BLVD each center. z POOL 8-11 a.m. ^ Currently not x Currently closed Monday-Friday �^ available U due to COVID-19 GYM/ 8-11 a.m. ��'j By appointment Currently closed Ci TRAINING Monday-Friday only O due to COVID-19 ROOM 0 0 IN-PERSON [�yP 8-11 a.m. Limited number of r�9 Currently not f �q CLASSES v Monday-Friday available classes available Visit www.gograpevine.com! VIRTUAL Currently not Visit www.experience ® � 9ovlrtual/scheduled- x available � southlaketexas.com/604/ CLASSES programming Senlor-At-Home-Activities MEALS ON i Delivery;ordei 48 hours 1 Curbside;reservation Curbside;every Monday; WHEELS `Y ahead;S4 per person s✓ required;817-503.1197 CVJ $4 per person Hot meals on the go Many senior centers have also increased meal assistance for members whose budget is limited or who cannot cook for themselves. Metroport Meals on Wheels regularly served about 75 seniors weekly in Southlake before the pandemic.The meal program at the Southlake Senior Activity Center grew from a total of 60 meals in the first month of the pandemic up to an average of 110 registered meals per week by August. The meal service at the Southlake Senior Activity Center is currently available via curbside pickup. Grapevine and Colleyville also offer hot meals to seniors. In Colleyville, meals are offered on the first and third Friday of each month.According to Escobedo, an average of 70 meals are given out at each distribution, and it is the most popular program offered. In Grapevine, meal distributions have averaged 275 a week and are delivered five days a week. Funding for seniors While area senior centers have adjusted offerings of in-person activities since March, city funding for senior-related programs has not drastically changed. 64 In Grapevine,funding was adjusted to reflect a reduction in senior programs according to Grapevine Chief Financial Officer Greg Jordan. The city's 2020-21 budget will allocate roughly$550,000 for senior programs, a 25% decrease from the previous year.••ln Southlake, that number will total $232,000, according to Tribble.The budget is expected to see a temporary 28%cut from the Community Enhancement Development Corporation due to a reduction in programming, he said. In Colleyville, funding for the senior center has been on the rise,with a full renovation planned for 2022, said Assistant City Manager Mark Wood. Despite the unknown challenges ahead,senior centers have made caring for members a priority. "They are family, and we want to make sure we continue to do our best to help them stay active and engaged both physically and mentally,"Tribble said. 4906 Morning Glory Way McKinney TX 75072 USA Unsubscribe Change subscriber options 65 UNITE,GROW, • © Denton Parks and Rec www.dentonparks.com IL • FRIDAY, AUG . 21 1 -2 P . M . DENTON SENIOR CENTER 1 509 N . BELL AVE We're celebrating YOU and are bringing in the Texas Ice Cream Truck. Drive up, and we will take your order and deliver it to your car. There's no need to get out of your car! *Free soft serve cones and small sundaes will be limited to the first 50 people. Additional servings may be purchased. REGISTER FOR A SENIOR ACTIVITY BAG ! L yDAcc—Iv��cha�loQ� \ SAa-Is 0 3 Joo Thank you to our participating partners: Heaven at Home Senior Care, Texas Agrilife Extension, Good Samaritan Society, DisposeRX, Spinal Decompression and Chiropractic6Center, New Fairhaven Assisted Living Diana Mays Medicare Insurance 1 1 Nor- 2 3 Virtual Bingo 2-3 p.m. 7 Virtual 8 9 Virtual 10 L A B O m Kick-off & Brain Health DAY Unbagging Meditation 10-11 a.m. 11 a.m. - noon 14 15 Virtual 16 17 Virtual Fall Craft Bingo 2-3 p.m. w/ Marlene 1 -2 p.m. Virtual 21 22 23 Virtual 24 25 26 Medicare Cooking w/ lunch & learn Carin 11 a.m.-noon 11 a.m. - noon 27 28 29 30 1 Virtual 3 In-N-Out Burger Bingo 2-3 p.m. Noon- 1 p.m. All virtual activities will use the same meeting ID and Passcode . Three ways to join: • Type this address directly into your browser or select the link in the provided participant email . Bookmark it for easy access. https://us02web.zoom.us/j/5490702849?pwd=aXBZb3htUEdOYTNBO003SHgl eTljQT09 • Visit www.zoom.us, select join, and enter the meeting ID and passcode. • No computer, no internet, no problem ! join by touchtone phone: + 1 346 248 7799 and follow the prompts. To access and print additional Denton Parks and Rec bingo cards visit https://bingobaker.com/play/c722f53be6bad07f. Self-led Activities can be completed on your own time throughout the month. • Park meet-up/ Scavenger hunts: Contact your group members to determine meeting location, day and time each week. • Canvas Painting: Use the provided supplies and template or create your own . Snap a picture and email it to Carin .Schaab@cityofdenton .com or post it directly on our Facebook page! 69 SAVE THE _ DATE lNoNsOUT ®O BURGER 1 PICNIC IN THE PARK _ IdL Wednesday, Sept.30 1 1-2 p.m. , Denton Senior Center Parking Lot Bring this card to receive a FREE burger meal. UNITE. GROW. 70 Thomas, Megan L. From: Denton Parks and Rec <maria@cityofdenton.ccsend.com> on behalf of Denton Parks and Rec <megan.thomas@cityofdenton.com> Sent: Thursday, December 3, 2020 4:05 PM To: Thomas, Megan L. Subject: We really don't want you to miss what we have planned in December! This message has originated from an External Source. Please be cautious regarding links and attachments. UNITE,GROW, I� © Denton Parks and Rec I www.dentonparks.com TIME TO REGISTER FOR, DENTON SENIORCENTER CALL US AND LET'S TALK NEW! Senior Talk (940) 349-8728 is a direct conversation line for seniors who simply want to talk. Beginning Dec. 7, senior volunteers will be available to take calls. Monday 1 9:30 a.m.-12:30 p.m. Thursdays 1 2-5 p.m. Please note, this is not a customer service line, and while our volunteers are 100% amazing, they will have limited knowledge of city services and operations. If you need assistance with Parks and Rec or other City related issues, please call (940) 349- 7275. Email Us The center also has a new email that will go to Megan, Carin, and Jane. Please email us with any questions, concerns, or ideas -we love hearing from you! The email is DSC(a-)cityofdenton.com. 1 71 Holiday Senior Activity Bag - Deadline Dec. 3 Join us for some fun at home with our Holiday Senior Activity Bag! Full of self-guided and virtual activities to last the month. The bag is filled with goodies such as -WORp rock painting, zoom seminars, bingo, holiday crafts, ao� Cooking with Carin, social hours, and even a New Year's Eve "Mask"-querade! $20, pre-registration recommended. Bag pickup is Friday, Dec. 4 at 10 a.m.-1 p.m. Register Burlap Wreath Class Thursday, Dec. 10 111 a.m.-noon 1 $30. Learn how to make an 8" burlap wreath in a Zoom class. Materials provided, colors may vary. Available as a stand-alone activity or as an add-on to the Holiday Activity Bag. Make A Wreath With Us! Holiday Cookie Kit Decorating Monday, Dec. 21 1 2-3 p.m. Decorate sugar cookies for the holidays during our Zoom party! Available as a stand-alone activity or as an add-on to the Holiday Senior Activity Bag. There are two ways to TA participate. Prepare your own cookies and icing and email us at DSC(D_cityofdenton.com to receive the zoom link by Friday, Dec. 19. Or, register by Dec.16 for a $10 kit with three cookies, icing, and sprinkles. Decorate Cookies 2 72 Secret Santa �- Join us for a fun Secret Santa gift exchange! Participants will provide one gift valued at$15 to $20 for their Secret Santa recipient. Gifts will be held at the Denton Senior P Center for at least a week for health and safety. v w Staff will deliver gifts to each participant on the morning of Dec. 21 before our ZOOM gift exchange. Registration ends Dec. 8 and is free, but required. Become A Secret Santa Bag of Books Pick-Up The Senior Center has a library of books that miss telling their stories. Tell us what genres you prefer, your favorite author, a series you are currently reading, and any other details that will help us select a bag of books just for you. We will notify you when your bag is ready for pick-up and deliver it to your car. When you are ready for more simply register for another bag and we will trade them out. For your safety, all returned books are held for one - week before being recirculated. This service is completely free. ReadingStart No computer or smart device, no problem! Participants may call in to register and take part in most programs. Please help us spread the word by sharing these activities and our phone number (940) 349-8720 with those you know who may not receive this email. 0 0 Q Denton Parks and Rec 1 321 E. McKinney St., Denton, TX 76201 Unsubscribe megan.thomas@cityofdenton.com Update Profile I About our service provider Sent by megan.thomas@cityofdenton.com 3 73 REG STER FOR A HOLIDAY ACTIVITY BAG ! R anvas Painting '• Kaftir�g � F�..tIwN Provroex..:�^hing.•. Jf the creahvltY ^l�}L�.. 'j[�a N o ^ �_.*'. ovided Inspirations ahm trebw add Your O V.el fit. ,;r dtc�•It aid Ywr own thing' .Jai B ,'n,�Ve[k of tn�a.d all�J✓ 1 ,rarJ 1hGann an i. IVt.vn>wdhb-1 eg }/ - •71ton nntt%afxebook Peg' ell�aPPue� e• er In � -- lag n lar n fun So ' '.•��rr/ -- H o �wa1 O PretYs of H �- / n`r°' Pprvt VpP[cm tl - �%dd vs a i ^ 1i f,Y d, iO - 117 Rock Paint;ng 1 We ha.[P avided everyth,ng'>t W the creativltyl tC., NC Paint a m.mwial rock fe.our fu'ure mnmonal rxk garden, a beautiful scene.r a run character.Uw.�,,Provided —Pirahcns shmvn helesv.add) own twi>[ar ditch it 'hr+�,��906 , dy \ do yourown t.`ing- \ a - - Share YOur creations with us on the O y enton Scr. Centers facebook page f1•� 4 ee sa\c1t•'y atl�fee P`C � 00 C°a� ,• .taeG a Q�•±.1`ehdcfI' „l I i C Cr P7�T4� O�7 y�M l s s oea 1F 4f�\y\o f'��M �* N� ty •, y 10G •aft,�,. Q ',y 1 y0 T t d~r 00 70.0/i 4 S y ltYea 1,i - i r6v'01 C �• Py^ O - ftPmyo„1 Ca�Cate7dy Thank you to our participating partners: BrightStar Care, DisposeRX, WellMed Denton Alzheimer's Association Dallas & NorthEast Chapter, New Fairhaven Assisted Living?Diana Mays Medicare Insurance DE BIER 2020 ACTIVIT A GLANCE 1 2 Virtual 3 Virtual 4 5 WellMed Talk: Bingo Medication Noon-1 p.m. Management 1 -2 p.m. 6 Virtual 7 Virtual 8 9 10 Virtual 11 12 Kick-off & Holiday Craft: Virtual (Add-on Unbagging Bows Holiday Craft: Social Hour Noon-1 p.m. 10-11 a.m. 11 a.m. - noon Burlap Wreath 11 a.m. - noon 13 Virtual 14 15 16 17 18 19 "I've Got Virtual Virtual Medicare. Now Cooking w/ Holiday Bingo What?" Lunch & Carin: Holiday Noon-1 p.m. Learn Treats 11:30 a.m. 1 11 a.m. - noon p.m. 20 21 Virtual 22 23 24 25 26 Virtual (Add-on). Table Talk! CHRISTMAS EVE CHRISTMAS Cookie Tips for the CLOSED CLOSED Decorating Party Holidays 2-3 p.m. 3 - 4:15 p.m. 27 28 29 30 31 1 2 Virtual Virtual Social Hour "Mask"-querade NEW YEAR'S DAY Noon-1 p.m. Noon-2 p.m. CLOSED • • . • All virtual activities will use the same meeting ID and Passcode . Three ways to join: • Type this address directly into your browser or select the link in the provided participant email . Bookmark it for easy access. https://us02web.zoom.us/j/5490702849?pwd=aXBZb3htUEdOYTNBO003SHgl eTljQT09 • Visit www.zoom.us, select join, and enter the meeting ID and passcode. • No computer, no internet, no problem ! join by touchtone phone: + 1 346 248 7799 and follow the prompts. To access and print additional Denton Parks and Rec bingo cards visit https://bingobaker.com#4f9c9f9276ff7948. Self-led Activities can be completed on your own time throughout the month. • Scavenger hunts: Take pictures/selfies and email to Carin .Zeman@cityofdenton .com or post it directly on our Facebook page! • Canvas/Rock Painting: Use the provided supplies and template or create your own . Snap a picture and email it to Carin .Zeman@cityofdenton .com or post it directly on our Facebook page! 76 0e111011 PaIM and"I I www.dentonparks.Ctrm TIME TO REGISTER FOR DEO�Nb SENIOR CENTER December Activities US AND LETS TALK NEW I SetW Talk(910)3494729 IS a deed coryvdSiaorl am for serkors 1M0 simony want to last.Beginning Dec.7. Sen10t VOar110Ms wa Ud avaa110k!10 take Gas Mk10ly 19:30 a7 -12:30 p.rn T11hura ls 12.5 Pan. Resend Pease clone.1hes es 10 a Nrnazin r the x wla m Nettled wee our \tl1uMeBfs are 1004.eflfa7ing.clay w91 nave tilled knowledge of dry sarwcds and apemnoris Ir yw need asslYunCC with PArks&'id ReC Of other City telelad esSues.please cam 1940f 339.7275. Email Us The I:entet also has A new emell cut vA a go to Megan.Care.and Jane P'Rase emae us Mal any quesion ts-concenw, Ideals-we less,hearing trorn you! The email is f4iD. Holday Senior Actift Beg-Deadline Dec.3 28% Open , _ .win us br Theo fun at home 1hg an H00,111Y mh Sensfr Activity'Bag!Full of seajultied a J\'inual acNIJes 10 last cnC rnMcl Theo IS feed Vann goodies such its eDck polaAYlg,7o0f11 senkhafs.bmgU,neiday crdlts.CCoklrlg With Cam,social hours,and iymn a Now year's Eve -Maslf.queeader W.pre regulraflon hxoherrierwed Bag p1e46p IS Friday.Dec.a at 10 a m.-1 p in Rate,, Sent Burlap Wreath Class Dec. 3 y - Thuntway,Dec 101 11 a.m-n00r1 I S30. } e Learn rio*to make w 8'burlap wreath v a Zoom class �^ Wleruas ptovloe.d.Coors may ivy A-1.10t'as:1 slaM- r y Biome adNlly a as an addon l0 me Hotkuy Acuity Bag. ' Holiday Cookie Kit Decorating Monday.Dec.21 12-3 p.m '•ls b" Detonate sugar cookers$or the holidays wring our Zoom party)AVAIlable as a stand-able at"w as an add-M t0 01e Hol.10 prepare, pare,y Aclow Beg.There are two ways al psrtlupale.Prepare your oval cookies and M:1ng and ema11 j useIC?>' ,•(.:�•)lk•',I:."JI'i trimmed)the loom ink by Friday.Dec.19.Or.register her,Dec.16 for a S10 kn with cute Cookies.long.and spmkles a: Sacral Santa Jon m for a fun Secret Santa 1rel exchange!Participants ,-_ w111 provide one got vaned al si 5 to s2o for melt Sevef Santa recipient Gifts wdl he new at the Denton Senior _ Canter letat bast w Imain no safety Stall wa efelme•.gns!o each participant on the moiling or Dec,21 Denote our ZOOM gm eecn:ingr RegrslrAtioh ends Dec.8 and is free but required Bag of Books Pick-Up The Seniot Center has a Ibrary of boots cal mess telling Mir UodeS.The us what genres you peeler your lmonte aulTerr,a seeles you are—a"reading.and any otrler details that wa help us SQIeo1 a Fig OfINJoks 1W fee you. . We wm natty you when your bag is ready for Pick-up anti dealer 11 to your car When you am M30y for mac s ryky register lot another tag and we VAN bade them cut For your safety.all returned books are held for one weak tlerlolP.OCe1g rectrcutAted.This "we is compse"it" Ina ow"er or small de hos,ro ph",I PlerprVahla Ir"oY all to register and take pad an iron programs.Please help us spread 11M word by era"these adNbes and we prtple nlrnoer 19a0)349-8720 with those you M"tiwd may nil fecerye this amam. 000 (!a e1 DeMon P'...M Ret www.OeMonpalMs.cam TIME TO REGISTER FOR December DEN �NVki SENIOR CALL US AND LETS TALK Activiti es NEW Saga TaM �9dT7 1.ftK.C w.aon YIQ la w1.a.mvJ. "-1Ip me bag.,"Dac.7, ae'b NNtaatt/s N fb a9aaaoM to Wa OlY wm.y 9>Dem 177opm TIan61y,7 5 p1w P'_m'a,ne 19ad r na a nafonnr lemca ana,arw a1la as valwAeal art 1(M7`.amalrq PaY aY naw aMa1 la'vaaeaga a cy aen%ea arq opaalKlo a you maa aaYstaMe mtn Parlu arG rlec a xK Gty•ealea av'<s c'eale cY I]a9.777S Email Us Trr a.1br wao vs a rcr eflnl nay ar po U AAyan.Cam.wtl Jere PYaae erre.us mn am au.aoau.pwmrn.a law..n ne near.q hmi yaU tib a'1w n C1=St��'x['_�ftlt^' 26% Open NDlldey Senior Adikiry Bag-Deer•rM Dec.3 Jon ua br IA aMMMoe atn oa Mogay 6aaw AcbAy e41 wa.wgaaeaM abw MwdtoC ..moon tro EVr 0 M May rrnc 0w pa'wp aoo'n urw'wI,a`g0.1 MW aaRs.Goalaq e.M'L focal nalas.a'1a gran a Rate, Sent �.a�f�� In� Nov. 24 ByD 1Wreath Class 0,11am- Tnurmy aK,D.�11 am- _P leam Iwar b'rWw en!'da•np meaty n a Zaan tww. AAe1wWf rtoAleo eaiors mry vary Aaaaaokaftwia• ,wore acWry a an aae.m U ee Ibfaay A-Ay ea6 • ' Holiday Cookie Kit Decorating M.-dn.0x 71 i 73 p m • Decorah V.caauea br a1e na'aTys comp ov Zoom part''Aa aLU'e of a sWq_aM"aas rn a _ b ne HOlaay p—V AaDMy 6e0.Them am ba rill b �aCwee Prepare y orm coaae•J am ialq arla amw w_ •.. ,_'_ b me loam Yt by FMIy.Dec 19 a.'eplYwa Dw ec.16'S UraSto as llwl Orr000aUef KU19 arq Wr'Jof. Secret situ Jon a w.an seats sw.a onow ww'P1140" +A p.alSa ar OR fww0 SI St!q Swo IN na 8.16 Swae rwgwa Q011M M IIraO M M Oanlon Ss•ra Cwa.'w M r.M a wak Ia IMMw w0 M4I/ Slag m1 afaw p14 b NIII palwpla 0'I M Rcm.gM Oet 2l a4o.our ZOOA1 e"a .M I"11 ptt ilepluenen Da 6 a Vse.ha I"~ Virtual WsllMed Talk: Medication Management D.c.S�tpm Jon w Iw&I QSAN Ww.Ibna CISA anQA V avaeawn R'—".0a,Ma Dy N Auw.y S10a— w.aMM Swaaawmnropwawwxw P io MwM 146VOM n r an a,I'.armo w an Zorn wra. Bag of Books Pick-Up flr swag sawn aW"awan fw-10-4 NO Marta TM w ants 1p n y.0 Paw y"wocm w1w.&"n"yeawe0~"Ma- Masmaaw awal"o cal nIV w000 wpaweb""w you k.W We aw-oft wwaNb"wd q ww9 Me i 0Lq V 0~1to VV'r ew wRaa you wa ahoy IV wa.M'py M1Qllaw.a wOaS go Ma all aaa.nlm col Fa /'m/.M.M••I A"*woaawe16 waI.aIw asw.pwgageMlMo TN.M.np.MawpMly aee yb m"o"IwaamM 0a .w pmawa Pwwlpwb M"r an 1.nfpslw MYfe pn n nnet P.F—,Pbwe Inp ua apaaaMe ePw py W. nef.cacao aria aw OI'a'r n.11ow fPlel 1a9$720 real twwym Ia1plf ano mIy nd racw.a ns wnaa 78 000 Senior ActivityBagSept.Se 23% Open Rate,, Sent Sept,, 1 UNITE,GROW © Denton Parks and Rec www.dentonparks.com ACTIVITY BAG DENTON SENIOR CENTER Make September A Great Month! It's National Senior Center Month, and we've partnered with local businesses to create a September Activity Bag! This bag is full of activities, donations, crafts, and much more. We have pedometers, scavenger hunts in local parks, cooking classes. and even have the In-N-Out trailer scheduled. Best part? It's only $5! Bag pick up is this Friday, 8 a.m.-1 p.m., and virtual activities begin Tuesday, Sept. 8. Click below to see the full schedule of events and fun! Learn More & Register HERE Follow the Denton Senior Center On Facebook! 79 # UniteDenton Workout 13% Open Rate, Sent Aug, 26 UNITE,GROW Denton Parks and Rec I www.dentonparks.com ago #UniteDenton Virtual Workout This Saturday ----------------------------------------------------------------------------------------------------- FRFF T-shirts for the First 100 People Along with Paul Taylor with Camp Gladiator we want to #UniteDenton. We know things might feel unstable right now, so we're offering a FREE, virtual. workout event! Be a part of the community as we all get together to work out and be a #StrongerDenton by #UnitingDenton. Registration is required, and after registering all participants will be emailed a Zoom link for the workout. Paul will lead the work out. Register Now! Saturday, Aug. 29 from 9-10 a.m. STAY CONNECTED 000 Sr. Center Ice Cream Giveaway 30% Open Rate, Sent Aug, 18 UNITE,GROW, © Denton Parks and Rec www.dentonparks.com M r"` r Celebrate National Senior Adult Day with Ice Cream ! ---------------------------------------------------------------------------------------------------- FREE Ice Cream for the First 50 People We're celebrating YOU and are bringing in the Texas Ice Cream Truck. Drive up, and we will take your order and deliver it to your car. There's no need to get out of your car! Friday, Aug. 21 from 1 -2 p.m. Denton Senior Center 1 509 N. Bell Ave. We will be wearing masks, gloves, and disinfecting between interactions. SPAY CONNECTED 000 La 81 CNIfTEGRO W VACity of Denton Parks and Recreation I Virtual Senior Center Barbara'sIt's not what you do once in a while. WisdomIt's what you do day in and day out Words of that makes the difference. JulySenior Email Tell Us How YOU Are Doing We want to hear from you so that we can meet you where you are. Are you doing all right during the pandemic and shutdown?Are you feeling isolated?What devices are you using?Take our short survey to let us know! 34% OpenConnect and Stay Engaged = = Rate,, Sent G I July 8 We host Bingo LIVE every The City of Donlon has Lime Dancing classes are other week on Facebook! passed a mask ordinance. now on Zoom!sign up for July 17 is the next game and Unless there are medical an enure monde,or lust drop is'bavel bug'themed! reasons.everyone must in for a single session.Each Dress up or bring props for wear a mask when going session begins at the first of exUa fun.Folow our into businesses.The State the month. �cc000l:even!here of Texas has a eau= cove11r,1 Qrdrr ri WHI COVID nt Openings • t While the City rs still working to minimize the spread of COVID-19,many facilities are currentty dosed,or offer modified hours.You can see the full reooeningplan here Currently North Lakes Rec Center is open for working out,although group exercise is not back yet.At this time,members need to beg-a new membership option.Unused memberships were issued a user aedit and may be applied towards renewal.Goldfield tenors has open court bme available,and North Lakes Driving Range is open_All parks and playgrounds are open. G .[ Our Virtual Rec Center is chock-full of great resources for you.We have ways to explore.learn,exercise,and play at home.Visit it here. It's the Perfect Time to See If You Duality for a No-Cost Fitness Membership „ern t- i - low, I T $`tY'SiIverOtFll Sneakers 11 �1@iii il.��'. 91 Join us on Facebook and'Like'and'Follow-our page.We've got great videos. events.and conversation starters on our page.Cydc here to no to our o,ae. Th.*vw I`you ra•.00e-w.imrxemear mamea W•dea+erd Fe we•.ednp ul Chi,ce r,,�eer •r we.d f+w nere adOW-4 we•nwra,pre•x email us a wau rfitooxcdomion inn, 82 0©© June Senior Email 35% Open Rate,, Sent June 13 UNITE GROW © City of Denton Parks and Recreation I Virtual Senior Center Barbara'sA moment's pause to watch the glory of a (40sunrise or a sunset is soul satisfying,while a Words of bird's Fos V 00 !• 1�i� , ► > i' Our Virtual Rec Center is chock-full of great resources for you. We have ways to explore, learn, exercise. and play at home. Visit it here. Connect • Stay Engaged We host Bingo LIVE every other North Lakes is reopening the Line Dancing ctasses are an week on Facebook!June 19 is Illness areas on June 22.The Zoom!Sign up for an enure the next game.Follow our CDC still recommends those 65 month or just drop in for a Facebaok event here. and older remain home- session.5::4, , It's the Perfect Time to See if You Qualify for a No-Cost Fitness Membership No-cost memberships are an option for eligible seniors through participating insurance plans,Click each program below to check your plan and eligibility. .V , 1414: ; � ¢ IL "M'JSilver&Fit t RenewActive- S�IverSneakers try tin+arMa•*hrw 91 Join us on Facebook and"Like"and'Follow"our page.We've got great videos, events,and conversation starters on our page.Click here to go to our oaae Thank you for your patience as we Implement measures to safeguard the well-being of the community and stall.It you have additional questions,please email us at earksnrecOicavofdenton com, Senior Socialization Survey Email 40% Open Rate,, Sent June 12 UNITE GRrVNH. ' © Denton Parks and Recreation Senior Socialization Survey We're working to help you stay active, engaged, and, most importantly, connected while Denton Senior Center and recreation centers are closed. We're committed to understanding and helping reduce social isolation and invite you to share how you're doing, what needs and challenges you're facing, how we can help, and how we can help each other. We are seeking input from individuals ages 50 and older, and also welcome replies from senior caregivers. Start Survey 00 r»� City O/penron laAa and RaerRatron I Reeprnlrryt Update Parks Update 7*- MCA ;; Phase II 1 i 33% Open Up IT SAFE IN THE PARKS rl g. .g u Rate. Sent gwaonl Dena YM[.aY>.ra'Ca nn M�aY✓/Dm W Id rMne MMO[e ne W .�DIYr�anawfeb...�bDY.�Db..�..M.Y�Db Y� N neenMOMore Ytl YM dMp Dwae We abbeborywnw Mi4 Mn4n rp}Yh ee(rne N a„un�M\NN IW.YIWIIIMara IqI lYM[W .•e CJI unq paaanM M pra..Mva ww nr depa N nY M NIM elb COL'D}r9 wN�.Msef�Nu nn.af�aN aN Imaee DMy Y Yw oen nY May 31 RMer woad/,n.M GY¢cN.IDYN dew as iM xal w.ene.b. maparem Y aa4b mwru GdpYnpth.an0 tln x4W W knl►renpaadb wm.a bar..ae°nbspw aM�cw.M...ae.b YYI blaM awe MYp team nWmeeaed n IlYala SNN miYMYam eae+'n`�a-:��olrn a�el�mf bedL a b MbDaebTe A:�•..�..,, SUMMER MEAL Oen.anO MtR A.RxCerana NrsMnabeCbTepWlc;Mawa.MYae rmd praRam N Nneb eeerNra doe te]San b 11:1SD�a barer •Qtl>d V^mer as a 6re�ru ferape Wreye N rbor abaa0'ptl ardy> nrrb earn voal aama.y orb n aro.TM'YraE aM po sabN nape.Arun o bm11d br arbwwgab. iav Caya<anuanor aria 06D N aeY•m Y 12lsltl YO aWhvarrnra prOYlaol noee.Mra mmuWn Tne ewxre re..m uRalecf Oar..Rec Caner A4YM A1bfe Sdwa,abrader Ybae SdnY CYMrn Mbi Sena,Santa Ariale Sara Ezra Dan fl.nwiry.Ibye Eb^bMnY.Dame Creed Matrb�rvre CDnurvw CaaNOYC�u�—��Ibnr Camvila,MWer tgrnaraary,to Nebon f enenva.(iaerp E1sr�Yy aN Devi GeN E�eninarry Eaps-nce virtual events,sign up for virtual programs,learn to p—l.tlance,draw.arM so much more! [xnoR[IUFs• 85 roan°...........so....o.. City of Denton Parks and Recreation rom Staff Sr Center A Special Message and Updates F ReminderEmail 11 �.IrYm pulPbaae..v.w.In va a.nNdiaaaae'>etva FaraemtGaWbr.Yaaamvle mr..a,rq reawnm..a a.wr.,.avm..wa cary w a r,..a yw I,Mr S—it at Deraon City C—I s&MIBdIj2jdjM0M Mar-9121-Apra 30 •P--oam•w.p p.-"d 7o•nlrWM rM,N Cp •IhNWb .d eiiiii dlM MNlIW rllrN Op. •1.ea.C`91rL""-.Lnl!rl..1i�].bewKK1MWl4.d4A.aRee alry a.Nno.A,vb e•a lRs •Raala,.rerlb,nweNewerba,moeMew poeYweea roan N CIIY my nrar pn•na•re .C.r d O 42% Open .FI p Ib,bl...rl•br.YMil/.ay...F.,e.e�Ap..M Summary of Cay MantgKs FeoAy Cbelam Mach t&ApN 5.w tnw twiner notKe •cft oraec Yf/..—blpYly WNe—.hArr s—ve bYNalr uleWeJ to rcap+� v�-.ft Ape d.•Ivrrv,ywl N..peb Mr rq Kpwu a COvII).19 Ina Cft verveMnnpa.N Wran..10.41el Yrrcae 1 •Demo-,aslle.CVIMve M /a ii-4it e(CDDvva.rY.anwn<Joree.•Ier—i Galen ...CMw9MOI.eeN C- o WeevnmrfCDCraew oe ev.seer Gave.ane rseped Rate,, Sent neeS.IMea.. UWry. �n��„�� w�� ••-�tau.elr`—cod 19 Cuslama SINKe ee4 l/luty P3yRIMI1 •11peY aw1o.MF can Fe/M.re.W pldle.try rrrAl arq W OrW eo. •re pq yol W.wlv[M 19.01 J.9b1W. Free Access to Library Resotpma •¢pe�(p.tr n.ile..le v.OaUoe4 March 22 •�� rv„�n OEM r NFAo: Connect and Stay Engaged TAX DAY � 'Lrie'OI-Fetvf lk�se� IL�_.i._.._- -.I__i Ib'aevJ•n. JgnwmYeeaebotvV'Lta'a.al'fdon'w Vaee VI9N 9.n Yeelr4.a av+.q o� eo+aaar..,mq Nv rnea rw rn eo ar Irwre.r. n's the Perfect Time to See R You Ouellfy for a No-Cmt Fit—Membemhlp to � 1 17 ilverUit. rev rSnea ►�ewACUv ,Jbjfr.Lj SllverSneskers On-Dernand ,•�aoSrbe.valrr•.eva 9.e aepPb Ma.ll...•e M.W dNnv.a,Na•atl ra®Ma e.VwnM V�m MkF�ee dY au/IN+vbYC10.r(.Ie.1,Epev� rmlM•01 b owl AY.b Inv.4en Nno w.•h.lLxm nve �� 116[F MoraN leneo.d Where ran I yet local upttales? draw.Cove h-Nadu Upvb,wnl FM -O wc""MtaaMMIe TrMr-dWa.I+DCpX FICOVI61—r.-enn.al•avmal.r, Fec- -o.eaaneon.rx-e+y n.. rrav-oa•rd9env.�n Who can I call It 1 have COVID-19 quu.ons? we anevw.ea Wu b eeet•yaw ys.an..b srTaaw hNr�w�!nl nw.Mwe.s.n•r..pry e.r q era Nat evw i an b e em slnW er 2-t-1 aeW men uoae oo•lon e tau..w,w wn I•.rvrs r..npnre.v mnaurer b wa•�u ma Nwn.W d Ir�.lon�re. .a aaa n•or.na.e aaeaonal rr,..lnn c.as.a env.r<d 86 o©o Date: December 18,2020 Report No. 2020-107 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Provide an overview of the City of Denton trails in comparison to other municipalities in Texas and Nationwide. BACKGROUND: On November 10, Council Member Meltzer requested more information about trails and how the City of Denton ranks against other municipalities on trails provided to the public. DISCUSSION: Currently,the City of Denton offers approximately 53 trail miles. Research To get the best results for the trail research, data was collected from the National Recreation and Parks Association (NRPA) metrics data. (https://www.Ma.org/publications-research/ParkMetrics/). The NRPA is nationally recognized as the hub for Parks and Recreation professionals to gain education, training, and insights into improving their organization's performance. Municipal organizations in the United States, and Canada, can input their agency performance through the NRPA website.This reporting tool can benchmark performance against other institutions that input and report their data on the website. The research is categorized by five sections: 1. Top Reported Texas Cities for 2020 & 2019 by trail miles (Between 100,000—249,999 Population) 2. Top Fifteen Report Nationwide for 2020 by trail miles (Between 100,000 — 249,999 Population) 3. Top Fifteen Report Nationwide for 2019 by trail miles (Between 100,000 — 249,999 Population) 4. 2020 NRPA Metrics Nationwide Category Breakdown 5. Other Metrics Please note that not all agencies have inputted their data for 2020. Therefore, 2019 data was also used in this research to get a better estimate of how the City of Denton compares to other municipal organizations. Lastly, the data is continually evolving and updated frequently as more agencies input their data in the NRPA Metrics website. The data presented is a snapshot as of today and ranked accordingly. 87 Date: Report No. Top Reported Texas Cities for 2020 & 2019 (Between 100,000—249,999 Population) Based on the National Recreation and Parks Association(NRPA)metrics data,the top Texas cities in 2020 and 2019 that reported their trail miles by the agency's jurisdiction population (between 100,000 -249,000) are: 2020[Data Pendingl 2019 1. The Woodlands Parks and Recreation 1. City of Allen (70.5 Trail Miles)* Dept. (240 trail miles) 2. Garland Parks, Recreation& Cultural 2. City of McKinney (60 Trail Miles) Art(55.1 trail miles) 3. Denton Parks & Recreation (53 3. Denton Parks & Recreation (53 miles)** miles)** 4. Amarillo Parks and Recreation Depart- 4. City of Grand Prairie (40.2 Miles)* ment(22.2 trail miles) (*) Represents NRPA Gold Medal Award (**) City of Denton Gold Medal Award in 1985, 2003 Top Fifteen Report Nationwides or 2020 by trail miles (Between 100,000—249,999 Population) City of Denton ranks eighth nationwide out of 37 reported municipalities in trail miles in 2020. Below is a list of the top 15 reported municipal organizations trail miles in 2020 from highest to lowest based on population size between 100,000 to 249,999. 2020 Total number of trail miles managed Agency State or maintained by the agency The Woodlands Parks and Recreation Dept. TX 240 Conejo Recreation&Park District CA 152 Westminster Parks,Recreation and Libraries* CO 150 Thornton(City of)Parks and Open Spaces CO 147 Boise Parks and Recreation ID 137 Metro Parks Tacoma* WA 87 Boulder Parks and Recreation CO 57 City of Denton Parks and Recreation** TX 53 Forsyth County Parks and Recreation GA 52.9 Glendale Parks and Recreation AZ 47.1 Gainesville(City of)Dept.of Parks,Rec.,and Cultural Affairs FL 47 Chesapeake(City of) VA 46.28 Fort Collins Parks Department CO 43 Santa Rosa(City of) CA 41 Salt Lake City Natural Lands UT 39.5 88 Date: Report No. (*) Represents NRPA Gold Medal Award (**) City of Denton Gold Medal Award in 1985, 2003 Top Fifteen Report Nationwide for 2019 by trail miles (Between 100,000—249,999 Population City of Denton ranks 14th nationwide out of 64 reported municipalities in trail miles in 2019. Below is a list of the top fifteen (15) reported municipal organizations trail miles in 2019 from highest to lowest based on population size between 100,000 to 249,999. 2019 Total number of trail miles managed Agency State or maintained by the agency Conejo Recreation&Park District CA 152 Westminster Parks,Recreation and Libraries* CO 150 Boise Parks and Recreation ID 137 South Suburban Parks and Recreation District* CO 115.12 Fargo Park District ND 110 Linn County Conservation Board IA 100 Bellevue Parks&Community Services Department* WA 97 Town of Cary Parks,Recreation&Cultural Resources* NC 93 Naperville Park District IL 76 Allen(City of)Parks and Recreation Department* TX 70.51 McKinney(City of)Parks,Recreation and Open Space TX 60 Wright County Parks and Recreation Department MN 60 Boulder Parks and Recreation CO 57 City of Denton Parks and Recreation** TX 53 Arlington County Department of Parks and Recreation VA 53 (*) Represents NRPA Gold Medal Award (**) City of Denton Gold Medal Award in 1985, 2003 2020 NRPA Metrics Category Breakdown Ten categories organize the data below, and the City of Denton benchmarked against all organizations. Based on the data below, the City of Denton is under the median for one category- 3,500 acres of Parkland Maintained. However, the City of Denton is under the upper median quartile for three categories: Agency Budget Range, Acres of Parkland Maintained, and Number of FTEs (over 100 +). UPPER MEDIAN (MEDIAN) CATEGORY DENTON QUARTILE QUARTILE All Parks and Recreation Agencies 53 11 32 Agency's Jurisdiction Population(100,000—249,000) 53 25 47 Additional Jurisdiction by Population Breaks(Less than 250,000) 53 9.0 21.7 Agency Budget Range($10,000,000+) 53 37.3 98 89 Date: Rcport No. Acres of Parkland Maintained(Over 3,500) 53 92 Number of FTEs at Agency(100+) 53 37.4 Number of Parks Maintained(20-49) 53 15 32 Agency's Jurisdiction Population by square miles(500— 1,500) 53 10 35 Agency Jurisdiction Type(City) 53 13 31 Agency Region(Southwest) 53 14.5 11!!42.5 Other Metrics This metric is categorized as a roll-up for Texas Cities and nationwide by previous years and population. As noted below, the City of Denton is above the median quartile for all categories. However, Denton is below the upper median quartile for 2020 Texas Cities. UPPER CATEGORY DENTON MEDIAN (MEDIAN) QUARTILE QUARTILE 2020 Texas Cities [Data Pending] 53 22.2 67 2020 Texas Cities by Population(100,000-250,000) 53 22 22.1 [Data Pending] 2019 Texas Cities 53 19.9 43.8 2019 Texas Cities by Population(100,000-250,000) 53 33.6 50.1 2019 NRPA Metrics 53 17.9 50 2019 NRPA Metrics Cities by Population(100,000-250,000) 53 32 51.5 STAFF CONTACT: Eddie Valdez, Management Analyst (940) 349-8748 Eddie.Valdez@cityofdenton.com REQUESTOR: Council Member Paul Meltzer PARTICIPATING DEPARTMENTS: Parks and Recreation Public Works, Business Services STAFF TIME TO COMPLETE REPORT: 10 Hours 90 FY 20/ 21 Council Requests Open Requests Requests Answered by Department FY All Time Request Volume by 1/21 Council Person Paul Meltzer Deb Armintor Community Svcs John Ryan Environmental Svcs Jesse Davis Public Works Ivlayor Gerard Hudspeth UUlibes Birdia Johnson CMO Connie Baker Library 31% Legal 0 1 2 3 4 Fire Police Tech Services . • . Airport Requests madeby Quarter Public Affairs%Customer Svc Economic Development Development Svcs 200 140 Finance 100 Audit 0 0 0 Municipal Court 0 Procurement Paul Iv1eliZer • Deb Armmtor John Ryan 01 20.21 0.2 20/21 Q3 20,21 Q4 20�21 Real Estate • Jesse Davis • Mayor Gerard Hudspeth Risk Birdia Johnson Other I 0 50 100 150 Total Open Elected Official Some requests involve multiple departments,causing the Requeststotal requests by department to add up higher than the Submit New total request count 8 91 Request T Council Requests for Information Council Member Requestor Datj' Summary of Request Staff Assigned 1 Council Member Armintor 11/16/20 1 would like a work session on recording all of our closed meetings,but would first I would like to see City Manager's Office Request will be presented during a future Pending Council the confidential minutes from the last two closed meetings where minutes were taken. Requests Work Session 2 Council Member Armintor 12/01/20 Can the electronic"blue card"agenda item comment form be altered to ask for people's email Ryan Adams Public Affairs Request will be presented during a future Pending Council addresses? Requests Work Session Mayor Pro Tern Davis 12/04/20 Is there federal funding available to provide hazard pay to our first responders and essential workers Tiffany Thomson Human Resources Information will be provided in December 18 Friday Report 3 who are required to come in contact with COVID-19 carriers?I believe I've heard of other local governments who are doing this. 4 Council Member Briggs 12/04/20 Can staff look into applying for the grant re bike infrastructure found here: 'Laura Behrens Grants Information will be provided in December 18 Friday Report https:Hpeopleforbikes.org/grant-guidelines/ 5 Council Member Meltzer 12/14/20 Can staff comment on the level of debt of the City? David Gaines City Manager's Office Information will be provided in a future Friday Report 6 Mayor Hudspeth 12/15/20 Can staff look at the feasibility of a pocket park in Township II? Gary Packan Public Works-Parks Information will be provided in a future Friday Report 7 Council Member Armintor 12/16/20 Can staff tell a resident what the timeline and plan is for the property at Ruddell and Texas which Scott McDonald Development Services Information will be provided in a future Friday Report was recently rezoned commercial? 8 Council Member Meltzer 12/17/20 Will the police station renovation and new substation be LEED certified or will otherwise be Scott Gray Facilities Information will be provided in the December 18 Friday Report exceptionally energy efficient. 9 Council Member Meltzer 12/18/20 Can staff provide information about the pond and damn near Wiggly Field and Good Samaritan Drew Huffman Public Works Information will be provided in a future Friday Report Village? 10 Mayor Pro Tern Davis 12/18/20 Can staff provide information about the pond and damn near Wiggly Field and Good Samaritan Drew Huffman Public Works Information will be provided in a future Friday Report Village? 92 December 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 4:00 pm CC Work DCRC 1pm Cancelled-8:30DEDC Session Cancelled-2:30pm 6:30 pm CC Regular Agenda Committee 12:00 Public Art Committee Se ssio n 4:00pm P&Z Work Session 6:30pm P&Z Regular Session 6 7 8 9 10 11 12 Cancelled-Traffic Safety 11:00EDPB 1:00 pm Airport Advisory Human Services Commission 11:30 am Ca nc a Ile d -2:00 p m Cancelled-DCRC 1 pm Board Advisory 12pm COE 1:30 CC Work Session No-2:30pmAgenda cancelled Committee 2:00 pm SC City Cancelled-5:30 Airport Council Advisory Board 13 14 15 16 17 18 19 PUB 9:OOam Cancelled -2:00pm Mobility Committee Cancelled-3:00pm 12:30pm Parks, Rec, CC Work Session 9:00 am Committee on Persons with Beau No-2:30pm Agenda Disabilities ZBA 3:OOprn Committee 6:00 pm Special Called 5:00pm P&ZWork Session Council 6:30pm P&Z Regular Session 20 21 22 23 24 25 26 loam CouncilAirport Cancelled-2:30pm Christmas Eve Christmas Day Committee Agenda Committee Holiday Holiday No CouncilMeeting 27 28 29 30 31 No CouncilMeeting Cancelled -3:OOPM Board of Ethics 93 January 2021 1 2 New Year's Day Holiday 3 4 5 6 7 8 9 9:00 am COE Cancelled 2:00 pm CC Work Session 8:30 a.m.DEDC 6:30 pm CC Regular Se ssion 11:30 am Council 10:00 am Comnxmity Lune he on Engagement 10 11 12 13 14 15 16 9:00 am PUB 2:00 p m 2n d Tu e sd a y 11:00 a.m.EDPB 3:30 p.m.Library Board Se ssion 5:30 pm-AAB 12:00 pm Traffic Safety Commission 17 18 19 20 21 22 23 o Council Mee tin g 9:00 am IVbbility Committee 3:00 pm CoPwD MLK Day Acting Holiday 24 25 26 27 28 29 30 9:00 am PUB 10:00 am-CAC 12:00 p.m.TIRZNo.1 2:00 pm 4th Tuesday Se ssion 31 94 February 2021 1 2 3 4 5 6 9:00 am COE 2:00 pm CC Work Session 11:30 am Traffic Safety 8:30 a.m.DEDC 6:3 0 pm CC Regular Conumssion 12:00 pm Bond Committee 11:30 am Council Session Luncheon 7 8 9 10 11 12 13 9:00 am PUB 2:00 p m 2n d Tu e sd a y 11:00 a.m.EDPB 3:30 p.m Library Board Se ssion 5:30 pm-AAB 14 15 16 17 18 19 20 2:00 pm CC Work Session 9:00amIvbb>iityComnittee 6:30 pm CC Regular lvbeting Se ssion 21 22 23 24 25 26 27 9:00 am PUB 10:00 am-CAC 2:00 pm 4th Tuesday Se ssion 95 FUTURE WORK SESSION ITEMS MATRIX As of December 14,2020 Meeting Date Currently Slated Work Session Items 15-Dec CANCELLED 17-Dec Canvass Runoff Election Results& Special Called Other Action Items 2021 ;:z 4-Jan 2021 Luncheon City Council 2020 Committees B&C 2020 Appointment Process Council Request Start @ 11:30 a.m. 20-2148 20-2147 20-2096 5-Jan 2021 Legislative Agenda Economic Development Incentive Internal Audit-Utility Meter Reading Council Requests Start @ 2:00 p.m. 20-2252 20-2529 20-1978 20-2093 Parkland Dedication&Development COVID-19 Update Gibbons Creek Sale Ordinance TIRZ Study Council Requests 12-Jan 2021 20-2117 20-2505 TBD 20-2182 20-2094 19-Jan 2021 No Meeting 2021 May General&June Runoff Stormwater Master ETJ Update elections-locations,dates,and times EDPB Appointment Process Council Requests 26-Jan 2021 20-1661 20-1668 20-2399 20-2550 20-2095 1-Feb 2021 Police Department Overview Joint DISD Meeting Council Requests Luncheon 20-2354 TBD 20-2271 Feb 1 Affordable Housing COVID-19 Update Feb.2 Assessment Report Naming for Parks Council Requests 2-Feb 2021 20-2118 20-1844 20-2320 20-2272 Feb 2 Fund Balance Policy(General Fund, 20-21 Utilities Budget and Rates Internal Service Fund,Utilities Council Requests 9-Feb 2021 20-2261 20-2394 20-2273 Feb 9 EDA CARES Act Council Requests 16-Feb 2021 20-2183 20-2274 Feb 16 Capital Project CIP Update Council Requests 23-Feb 2021 20-2531 20-2275 Feb 23 Accessory Dwelling Units,and Screening COVID-19 Update Mar.2 Council Requests 0J DCA19-0011 Construction Code Review(TBD) Delegated Authority 20-1886 20-2385 Mar 1 C C f6 d 0 Council Requests 4A Public Art Right-of-Way Ordinance Follow-up DME Solar Programs 20-2386 Mart C O ++d CA N Redistricting Update Hartlee Field PID Council Requests N June/July 2021 20-1789 Group Home Code Amendment 20-2387 Mar 16 Y L O Council Requests 20-2388 Mar 23 96 Street Closure Report IMPROVING "TM Upcoming Closures F)FNT(CIN OF DENTON Week of December 21,2020-December 27,2020 Street/Intersection From To Closure Closure Description Department Upcoming Public Other partme Start Date End Date Info/Notes Meeting Communication Contac Water Distribution will be Email Notification,Direct Bell Ave at Mckinney St 07/08/21 09/04/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. Water Distribution will be Email Notification,Direct Bell Ave at Mingo Rd 06/22/21 07/07/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. Water Distribution will be Email Notification,Direct Bell Ave Withers St Mingo Rd 05/10/21 06/21/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. Water Distribution will be Email Notification,Direct Bell Ave Texas St Withers St 04/15/21 05/07/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. Administratio Water Distribution will be Email Notification,Direct Bell Ave n Dr Texas St 03/18/21 04/14/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. Administratio Water Distribution will be Email Notification,Direct Bell Ave Chapel Dr n Dr 01/14/21 03/17/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. Concrete Street Panel and Sidewalk Repair.The process March Rail Cat Tail Heron Pond 01/04/21 02/12/21 starts with Barricading the failed Streets N/A (940)349-7146 sections of concrete pavement, remove the pavement,and install new concrete. Wastewater Collections will be Precision Dr Airport Rd 1500'north 01/15/21 02/11/21 installing a new wastewater Wastewater main and services. Concrete Street Panel and Sidewalk Repair.The process Purdue Drexel Syracuse 01/04/21 02/12/21 starts with Barricading the failed Streets N/A (940)349-7146 sections of concrete pavement, remove the pavement,and install new concrete. Upcoming Closures 97 Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact Contractor will be demoing the existing drainage and roadway and then installing drainage improvements across Ryan RD Public Works at the Hunter's Creek area. Inspections, NextDoor,Email Ryan Rd Roxbury St FM 2181 01/04/21 02/05/21 They will also be installing a Private Notification (940)268-9842 new water line to the property Development and then repaving this section of road. Message boards to be put out on December 14th 2020. Total 9 Upcoming Closures 98 Street Closure Report IMPROVING Current Closures ()F .. 11 DENTON Week of December 21 2020-December 27 DFNI 2020 \\ r�'I Street/Intersection From To Closure Closure Description Department Upcoming Public Other epartment Start Date End Date Info/Notes Meeting Communication Contact Georgetown Wastewater Collections will be Amherst Dr Dr Hinkle Dr 09/28/20 01/14/21 installing a new wastewater Wastewater N/A (940)349-8909 main line and services. This project is to add drainage North of upgrades and widen Hickory NextDoor,Email Barrel Strap Road Hickory Ocean Drive 09/07/20 01/04/21 Creek Road.It is also adding an Engineering Notification (940)349-7426 Creek Road acceleration lane to Barrel Strap Road. Water Distribution will be Email Notification,Direct Bell St University Dr Chapel Dr 12/14/20 01/13/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. North South Water Main Phase Engineering, Temporary Flagging in Bonnie Brae IH 35E Scripture 06/15/20 03/01/21 3 Water all lanes for pipe Direct business contact (940)349-8938 delivery. Concrete Street Panel and Sidewalk Repair.The process Clydesdale Weeler Spainsh 12/07/20 01/29/21 starts with Barricading the failed Streets N/A (940)349-7146 Ridge Lane sections of concrete pavement, remove the pavement,and install new concrete. Elm Hickory Prairie 05/11/20 02/26/21 PEC 4 Utility Project Engineering Direct business contact (940)349-8938 Water Distribution will be Fannin St Welch St Bernard St 12/21/20 01/28/21 installing a new water main line Water N/A (940)349-7278 and services. Infrastructure Safety Upgrades Ft.Worth Dr.(US 377) IH 35E FM1830 10/17/19 02/01/21 &New Sewer Main Install TxDOT (940)349-8938 (temporary closures) Widening of Hickory Creek road from Teasley to FM 2499 with Hickory CreeK Road Teasely FM 2499 10/06/20 02/16/21 an acceleration lane being Engineering NextDoor,Email (940)349-7426 constructed on FM 2499. Notification Project also included drainage upgrades. Intersection back of Intermittent closures of this NextDoor,Email Hidden Meadows Trail with Vintage Vintage blvd 03/16/20 01/01/21 intersection for construction Engineering (940)349-8938 Blvd right of way activities Notification Current Closures 99 Street/Intersection From Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes AdMeeting Communication Contact Install new curb and gutter.Mill Scheduling conflict with Johnson Street Daugherty Smith Street 10/26/20 12/22/20 off old pavement and install Streets concrete contractor so Door hangers (940)349-7146 Street new asphalt to match the grade we move the start date of the new inlets. to 10-26-20. Storm drain improvements as Locust St. Prairie Highland 03/09/20 01/01/21 part of Pec-4 Ph 1&2 Engineering Direct business contact (940)349-8938 Project.East Side In Closure Street Reconstruction Remove and replace curb and Mistywood Lane Woodhaven Jamestown 10/01/20 02/12/21 gutter as needed. Streets N/A (940)349-7146 Remove old asphalt and stabilize subgrade. Install asphalt pavement Concrete Street Panel and Sidewalk Repair.The process Paddock Lipizzan English 12/14/20 01/15/21 starts with Barricading the failed Streets N/A (940)349-7146 Saddle sections of concrete pavement, remove the pavement,and install new concrete. Prairie Elm Pierce 06/01/20 03/26/21 PEC 4 Utilities Engineering NextDoor,Direct (940)349-8938 business contact Storm drain improvements,as Prairie St. Locust St. Elm St. 03/23/20 03/26/21 part of Pec-4 Ph 1&2 Engineering Direct business contact (940)349-8938 Project. Street closed to thru traffic. Waste Water, Greystar will be placing their Public Works Spencer Road Bridges St. Mayhill Road 12/07/20 01/21/21 sanitary line along Spencer Rd Inspections, Email Notification (940)391-6299 for the Elan Denton project. Private Development Road will be closed for paving public Works Underwood McCormick Ave.B 11/09/20 12/28/20 and sidewalk construction for Inspections N/A (210)563-1599 the new Fire Station#3 Construction is set to begin on 8-20-20:Atmos Energy West Hickory Street between N. is currently relocating Welch Street and Carroll Blvd in gas line on the South September of 2020 and Atmos,Streets, side of W.Hickory continue through May of 2021. between Welch and Email Notification,Direct West Hickory Street Welch Carroll 08/31/20 05/29/21 Detailed lane closure Drainage,Water, Bernard.Once Atmos business contact (940)349-8425 information is forthcoming Waste Water finishes,the contractor pending approval of the will mobilize into that contractor's phasing and traffic same area to begin control plans. construction. Current Closures 100 Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact Branch 08/24/20 08/16/21 Install utilities and road NextDoor,Email Windsor Hanover Crossing reconstruction Engineering Notification (940)349-7426 Windsor Stuart Longfellow 08/24/20 08/23/21 Installation of utilities and street Engineering NextDoor,Email (940)349-7426 reconstruction Notification Windsor Stuart E.Sherman 09/07/20 12/22/20 This closure is to reconstruct Engineering NextDoor,Email (940)349-7426 Windsor Drive Notification Total 22 Current Closures 101 Street Closure Report IMPROVI �F Completed Closures F)F:'NlrlrcrN' �� i DENTON Week of December 21 2020-December 27 2020 Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact Unite Private Networks,and Public Works Avenue C Chestnut Highland 12/14/20 12/18/20 sub-contractor Verticom, Inspections, Direct business contact (940)205-3779 Street Street temporarily closing street to Unite Private install fiber optic service. Networks Wastewater Collections will be Bell Ave Texas St Withers St 11/19/20 12/08/20 installing a new wastewater Wastewater Email Notification (940)349-8909 main and services. Concrete Sidewalk and ADA Ramps Repair.The process Club House at Sombrero 11/30/20 12/23/20 starts with Barricading the failed Streets N/A (940)349-7146 sections of concrete Sidewalk, remove,and install new concrete Public Works Collins Dallas Dr. Johnson St 07/20/20 11/30/20 Haven at Daugherty:Pavement Inspections, N/A (940)205-9230 Private Development Concrete Street Panel.The process starts with Barricading Como Lake Windriver Loon Lake 10/05/20 11/13/20 the failed sections of concrete Streets N/A (940)349-7146 pavement,remove the pavement,and install new concrete. Concrete Street Panel and Sidewalk Repair.The process Diamond Poinsettia Cyrus Way 11/16/20 12/04/20 starts with Barricading the failed Streets N/A (940)349-7146 sections of concrete pavement, remove the pavement,and install new concrete. Doris McKamy Tripp Tr 10/26/20 11/20/20 Concrete Panel and Sidewalk Streets repair City of FM 2181 Denton/Cori Lillian Miller 11/18/19 11/30/20 Street Widening TxDOT (940)349-8425 nth City limits Water Distribution will be Foxcroft Cir Emerson Ln Emerson Ln 03/09/20 12/11/20 replacing the water main and Water Intermittent closures N/A (940)349-7278 water services. Completed Closures 102 Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact The road will be closed as a part of the 2019 Street Hercules N.Locust Stuart 08/01/20 11/01/20 construction bundle Project. Engineering NextDoor,Email (940)349-7426 Hercules is set to have Notification,Mail outs reconstruction of the curbs, gutters and the street. Highland Park Jasmine st Bonnie Brae 12/03/20 12/17/20 boring a new water and sewer Public Works NextDoor,Email (940)268-8946 line under the KCS Railroad. Inspections Notification Completed about 90% Perform full depth base repairs of the work.Equipment Kings Row Marrianne 288 10/22/20 11/20/20 on Kings Rows. Streets issues so I'm extending N/A (940)349-7146 the project to the end of the week. Concrete Sidewalk Repair.The process starts with Barricading Merlot Riesing Pinot 10/26/20 11/06/20 the failed sections of concrete Streets N/A (940)349-7146 Sidewalk,remove,and install new concrete Mills Road N.Mayhill S.Trinity 11/30/20 12/11/20 Perform Asphalt Base Repairs Streets Equipment issues so Message Boards (940)349-7146 Road at various locations. and weather delays. Intersection back of Intermittent closures of this Email Mockernut Rd. with Vintage Vintage 03/16/20 01/01/21 intersection for construction Engineering NextDoor, (940)349-8938 Blvd. Blvd.right of activities. Notification way Water Distribution will be Northcrest Rd Foxcroft Cir Emerson Ln 03/06/20 12/11/20 replacing the water main and Water N/A (940)349-7278 water services. Water Distribution will be Precision Airport Rd 1500ft north 10/12/20 12/18/20 installing a new water main and Water N/A (940)349-7278 services Curb and Gutter Repair.The process starts with Barricading Roberts N.Bell Brown 10/19/20 11/20/20 the failed sections of,Curb and Streets N/A (940)349-7146 Gutter remove and install Curbs. Roselawn Bonnie Brae Bernard 05/12/20 11/20/20 Bonnie Brae Phase 1 Engineering North Side lane closure NextDoor (940)349-8938 intersection back of Intermittent closure of the NextDoor,Email Shagbark Dr with Vintage Vintage Blvd 03/16/20 12/03/20 intersection for construction Engineering (940)349-8938 Blvd right of way activities. Notification Completed Closures 103 -M Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date M Info/Notes Meeting Communication Contact Concrete Street Panel and Sidewalk Repair.The process Spring Creek Creek Bend Beechwood 10/05/20 12/18/20 starts with Barricading the failed Streets N/A (940)349-7146 sections of concrete pavement, remove the pavement,and install new concrete. NextDoor,Email Stuart Road North of South of Windsor wndsor 09/07/20 11/16/20 Street repairs Engineering Notification (940)349-7426 Vintage Blvd US377 Hidden 10/23/20 11/20/20 Bonnie Brae Phase 2 Engineering 10/14/20 NextDoor,Public (940)349-8938 Meadows Trl Meeting(s) Total 22 Completed Closures 104