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041621 Friday Staff Report „ City Manager's Office 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: April 16, 2021 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, Interim City Manager SUBJECT: Staff Report L Council Schedule A. Meetings 1. Traffic Safety Commission on, Monday, April 19, 2021 at 11:30 a.m. via video/teleconference—City Council Work Session Room. 2. Work Session of the City Council on Tuesday, April 20, 2021 at 2:00 p.m. followed by a Regular Meeting at 6:30 p.m. via video/teleconference — City Council Work Session Room. 3. Mobility Committee on Wednesday, April 21, 2021 at 9:00 a.m. via video/teleconference—City Council Work Session Room. 4. Cancelled - Agenda Committee Meeting Wednesday, April 21, 2021 at 2:30 p.m. in the City Manager's Conference Room. 5. Work Session of the Planning and Zoning Commission on Wednesday, April 21, 2021 at 5:00 p.m. followed by a Regular Meeting at 6:30 p.m. via video/teleconference—City Council Work Session Room. 6. Community Partnership Committee on Thursday,April 22,2021 at 9:00 a.m. via video/teleconference—City Council Work Session Room. 7. Health and Building Standards Commission on Thursday, April 22, 2021 at 3:00 p.m. via video/teleconference—City Council Work Session Room. 8. Audit/Finance Committee Meeting on Friday,April 23,2021 at 1:00 p.m.via video/teleconference—City Council Work Session Room. OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service IL General Information & Status Update A. Denton County Eviction Prevention & Rapid Rehousing Funding — The City of Denton continues to collaborate with the United Way of Denton County(UWDC) and its network of nonprofit partners to deploy crucial Eviction Prevention resources. UWDC established a centralized rental assistance screening process for tenants and landlords (linked), and they distribute referrals to their network of nonprofit agencies based on availability and eligibility requirements. Below is a summary of current resources, and the Weekly Government Eviction Prevention Program update and the Multiprogram Eviction Prevention Process is attached. Texas Emergency Rental Assistance Program (TERAP) The City of Denton received $187,444.13 in TERAP funding from the Texas Department of Housing and Community Affair (TDHCA) for eviction diversion and prevention. The City identified the United Way of Denton County as the subawardee for these funds given the existing infrastructure to collaborate with agencies across the county and strategically deploy rental assistance through the COVID-19 Relief Fund. As of 3/31/2021, UWDC had deployed just over $109,000 of this funding and is expected to request reimbursement for all remaining TERAP funds by the end of April. UWDC and City staff have collaborated with Justice of the Peace Precinct 1 Judge Joe Holland to deploy diversion funds and continue to collaborate to divert landlords and tenants to available financial assistance. Emergency Solutions Grant CARESAct(ESG-CT) The City of Denton's ESG-CV vendors continue to provide rental assistance to low- income families. The City's award for the first round of ESG-CV funding totaled $1.45M and provides funding for Street Outreach, Emergency Shelter, Rapid Rehousing and Homelessness Prevention. The City is in the process of amending ESG-CV contracts with its nonprofit vendors based on capacity to deploy funds by the end of the contract term, 7/31/21. The United Way of Denton County (UWDC) was awarded$3.3M in the second round of ESG-CV funding.UWDC is planning to deploy the majority of their ESG-CV funding as Rapid Rehousing and is in the process of hiring case managers and housing navigators to support the transition over 100 individuals to stable housing in the next year. Consolidated Appropriations Act Emergency Rental Assistance (CAA/ERA) The CAA/ERA is made possible by Consolidated Appropriations Act funding allocated to Denton County. March 2, 2021, UWDC opened the CAA/ERA Eviction Prevention program to Denton County citizens financially impacted by COVID-19, making up to $20M of rental assistance available to the community. As a part of this process, UWDC hired 10.5 additional FTEs to support the implementation and operations of the program. With increased capacity, UWDC managed to halve a 905- household backlog of families seeking assistance within three weeks, and as of April 15, the number of Denton County households in the queue for assistance had been reduced to 235. Including TERAP funds deployed, UWDC and its network of nonprofits have distributed $1.8M of rent and utility payments so far in 2021. American Rescue Plan Denton County Commissioners Court (DCCC) is still awaiting an FAQ from the federal government regarding the amount and types of financial assistance the American Rescue Plan will provide to renters and homeowners. Currently there is no 2 source of financial assistance for mortgage assistance in the county, and DCCC is tentatively planning to earmark a portion of this funding for this purpose. The County is also considering how ARP funding might support nonprofit infrastructure needs over the next three years. Staff contact: Courtney Cross, Community Services B. Library receives Achievement of Library Excellence Award—Denton Public Library has received the 2020 Achievement of Library Excellence Award from the Texas Municipal Library Director's Association (TMLDA.) TMLDA is an affiliate of the Texas Municipal League. Each year, TMLDA confers awards for outstanding contributions to public libraries. To successfully receive the Achievement of Library Excellence Award, the application must exhibit excellence in providing services to underserved and special populations, in enhancing services, in marketing their programs and services in innovative ways, in promoting cultural, topical, and educational programming, in providing literacy support, in providing summer reading clubs, in pursuing collaborative efforts, in supporting workforce development, in providing for digital inclusion, and in comprehensively training staff. According to the Texas State Library and Archives Commission, 568 public libraries exist in Texas. Of those libraries, only 56 received this award for 2020. This means Denton Public Library is among the 10% of Texas Libraries to have achieved this distinction. Staff contact: Jennifer Bekker, Library C. Impact of Winter Weather for DTV on Charter Spectrum—As a reminder, DTV is the City's government channel available through Frontier channel 38, Charter Spectrum channel 194, and Grande channel 12. DTV is also streamed live 24/7 on the City's website: www.cityofdenton.com. Due to the rotating outages of the winter storm in February, the power at City Hall went off several times. While we have addressed other issues related to our equipment,DTV remains off the air for all Charter Spectrum cable customers on channel 194. Charter Spectrum's equipment is no longer working, and they have yet to dispatch anyone to City Hall to assess the damage. Staff contact: Billy Matthews, Customer Service and Public Affairs D. Agency Referral Process Improvements — Effective July 2020, Customer Service began a practice of proactively submitting referrals for utility assistance to United Way of Denton County (UWDC) and Interfaith Ministries. Staff feels this service is highly beneficial to our customers and intend to make the practice permanent. Since the UWDC program inception, staff have monitored the successes and challenges encountered. To accomplish a long-term sustainable process, Customer Service has partnered with UWDC and Interfaith Ministries to strengthen our processes to better serve customers. • The referral process has been transitioned to a more automated platform. Customer Service Representatives are provided scripting which details information to be provided to the customer for clarity in what to expect, what information is required, and important deadlines for applying for utility assistance. This information is provided to the customer via email when the referral is submitted. Customers who do not have email are able to choose whether they would like to pick up the information in person or have it mailed. • Communication of case status between Customer Services and the agencies has been improved. Customer Service will provide customers the list of required documentation to apply for assistance and set a one-week protection 3 from interruption to allow time for the customer to submit required information to the agency. Upon confirmation that the submission is complete, account protection is extended for the remainder of the application review process by the agency. If a customer shows a habit of not following through and meeting the obligations, such as failure to apply for assistance in a timely manner or not submitting the required documentation,then account protection may not be offered. This is consistent with the policy for pay agreements and ensures equity amongst all customers. Any resident who is experiencing financial hardship and difficulty paying utility bills should contact Customer Service at 940-349-8700. Staff appreciates the opportunity to serve our customers and are here to help as much as possible. We appreciate the Council's help in communicating our availability to customers who express concerns to them. Staff Contact: Christa Foster, Customer Service and Public Affairs E. Discuss Denton Launches April 20—The City's new community engagement website, Discuss Denton, is scheduled to launch to the community Tuesday, April 20. Discuss Denton, an extension of the City's website and existing communication and engagement tools, will provide community members with detailed information on select City projects, improved methods for sharing input on projects, programs, initiatives, and an opportunity to participate in community conversations they care about—at their convenience. City staff will introduce Discuss Denton to the community with an initial 2-week, phased promotion plan. Beginning Tuesday, April 20, the Denton Parks, Recreation, and Trails Mater Plan project page and survey tool will be promoted through various Parks and Recreation Department platforms and distribution groups. Promotions will include targeted email distribution, local media advertisements, and social media and website content. Beginning the week of May 3, City staff will begin broad promotion across all City platforms and communication channels for the entire Discuss Denton website. This phased approach will allow City staff to assess the website traffic data, registration reports, and community input. Updates on the launch of Discuss Denton, including community engagement data,will be shared in a future Friday Report. The launch of Discuss Denton was made possible due to a collaborative effort across several City departments, including the website launch project departments: Parks and Recreation, Capital Projects, Public Affairs, and DTV. Staff contact: Stephanie Yates, Customer Service and Public Affairs F. National Lineman Appreciation Day — On April 18, we will celebrate our DME Lineman, who constantly risk their lives providing service to our community, during National Lineman Appreciation Day. We recognize the invaluable contribution to the City that these men and women make daily, especially to restore power during weather and catastrophic events. Please help us to celebrate our team on Sunday by using the social media hashtag#ThankALineman. Staff contact: Tony Puente, DME 4 r G. Summer Camps— Registration for Parks and Recreation summer camps opened on April 5. All-day summer camps are Monday-Friday from 7 a.m. to 6 p.m. There is a Preschool Camp (ages 3-5), Teen Camp (ages 11-15), and then many options for ages 5-11. The weekly fee includes a T-shirt, field trips, crafts, swimming, and the occasional lunch. The Teen Camp will go on daily field trips, while the other camps go on weekly field trips. PARD is also offering many specialty and sports camps for all ages, like the Clear Creek Camp. This camp is held at Clear Creek Natural Heritage Center and lets kids learn outside, get a little dirty but still go on fun field trips and go swimming. This is also the first year PARD is offering a Before and After Camp Care to help supplement the specialty camps' drop-off and pick-up times. This year PARD is taking many steps to make summer camp a safer place. Camp sizes will be smaller, counselors will wear masks at all times, campers must wear masks when they can't socially distance, and handwashing and sanitizing touchpoints will be a priority. To register for summer camps, visit www.dentonparks.com. Staff contact: Caroline Seward, Parks and Recreation H. Summer Job Hiring— Parks and Recreation regularly hires around 300 seasonal summer jobs for Water Works Park, Civic Center Park, and summer camps. There are jobs for anyone 16 and older available. Some jobs, like lifeguards, require certifications;however, some require no previous experience and will have on-the-job training. These jobs are vital to summer programming running smoothly for Denton. Anyone interested can apply at www.dentonjobs.com. Staff contact: Nikki Sassenus, Parks and Recreation I. Honey Run 5K/IOK Virtual Race — This year, the Honey Run race at Clear Creek Natural Heritage Center will be a virtual race where participants can complete their run anytime in May. While the race is free, registration is encouraged. With registration, runners will get a t-shirt (first come, first served). Runners are also encouraged to take pictures and share them on Denton Parks and Rec Facebook event 5 as entries into multiple random drawings for local prizes, including honey. Register at www.dentonparks.com. Staff contact: Jennifer Eusse, Parks and Recreation J. Recreation Center Reopening_Update — Parks and Recreation continues the phased reopening of recreation centers. The Civic Center, Denton Senior Center, and Denia Recreation Center will reopen Monday, May 3. Programs offered will include the fitness room, game room, walking track, basketball gym, woodshop, group exercise classes,a free walking program in partnership with Texas AgriLife Extension services, ceramics, painting, and dance classes. MLK Jr. and North Lakes Recreation Center will expand their hours. Hours of Operation Beginning May 3, 2021 Denton Senior Center Monday-Friday from 8 a.m.-3 p.m Denia Recreation Center Monday-Friday from 10 a.m.-7 p.m. Saturday from 9 a.m.-2 p.m. North Lakes Recreation Center Monday-Friday from 5 a.m.-8 p.m. Saturday from 7 a.m.-1 p.m. MLK Jr. Recreation Center Monday-Friday 9 a.m.-7 p.m. Saturday from 9 a.m.-3 p.m. Denton Civic Center Monday-Friday from 9 a.m.—5 p.m expanding June 1 to Monday-Friday from 8 a.m.—7 p.m Masks and temperature screens are required upon entry, social distancing will be practiced in all classes,hand sanitizer, disinfecting wipes, and masks will be available. Staff contact: Caroline Seward, Parks and Recreation K. Tree Health Survey— On April 9, Parks and Recreation sent a Tree Health survey to 600+ participants of the 2020 Keep Denton Beautiful Community Tree Giveaway. The survey's goal is to assess the health of these newly planted trees after the winter storm. Survey data will provide valuable information for Parks and Recreation and Keep Denton Beautiful to evaluate future residential tree needs. In addition to the survey, staff provided tree care education and resources. The Tree Health Survey is open until May 10. Staff contact: Autumn Natalie, Parks and Recreation L. State Legislative Action Update — As bills begin to move through committees, City staff and legislative consultants have been actively involved in upholding Council's adopted 2021 legislative program. Letters addressed from the Mayor(attached) were submitted in opposition to: • SB 987—a bill relating to camping in public spaces; and • SB 10—regarding the banning taxpayer-funded legislative consultants. 6 An opposition card was also filed for HB 1089 relating to increasing municipalities' maximum insurance liability. Despite having a total of 15 testimonies in favor and 76 against, Chairman Bettencourt laid out SB 10 on the Senate Floor Thursday,April 15. Four amendments were brought to the floor, two of which passed. The Senate ultimately adopted the Committee Substitute and passed the bill out of the Senate by a vote of 17 to 13. Staff coordinated with the City's legislative consultants to express opposition to the authors of HB 3519 (relating to the release of an area from a municipality's extraterritorial jurisdiction by petition or election)which was left pending in the House Land and Resource Management Committee. The City's legislative consultants also coordinated with staff of Rep. Patterson, the author of HB 2242 (relating to illness or injury leave of absence for county and municipal firefighters and police officers), particularly on the section detailing the duration of light duty following an illness or injury leave of absence. After other municipalities expressed similar concerns to the House County Affairs Committee, the bill was left pending. Staff will continue to act on bills that impact Denton in alignment with Council's adopted legislative program. Staff contact: Rachel Balthrop Mendoza, City Manager's Office M. Parks and Recreation Community Surveys — Staff from the Parks and Recreation Department and consultants request feedback relating to various neighborhood parks and the Denton Parks, Recreation, and Trails Master Plan. Please see the attached flyer provided to take and share the survey. Staff contact: Gary Packan, Parks and Recreation III. Responses to Council Member Requests for Information A. A-Train Crossing at Shady Oaks Drive — On April 5, Council Member Johnson requested the City consider implementing a quiet zone at the A-Train crossing at Shady Oaks Drive. The A-Train is a Denton County Transportation Authority(DCTA) asset, and DCTA staff have confirmed that all DCTA crossings in Denton are Quiet Zone compliant, including Shady Oaks. Train engineers should not sound train horns unless alerting pedestrians or bicyclists of their presence, and train horns should not sound past 10:00 p.m. unless maintenance is being performed on the rail line. Staff contact: Rachel Wood, Capital Projects B. Rayzor Ranch Property — On April 6, Parks and Recreation presented a proposed developed Rayzor Ranch Property for dedication to the City of Denton. During this presentation, Council Member's Meltzer and Armintor requested additional information about the trees and budget. Regarding Council Member Meltzer's request about the trees,the community supports efforts to maintain and improve tree canopy whenever possible, as is Parks and Recreation. In addition,with the high heat in Texas during the summer months, shade is always in demand and requested of the community. Per our need's assessment study in July 2019, shade was ranked third overall as a park amenity. During the input gathering stage for the Rayzor Ranch Property, the community, Park Board, City Council all requested shade. With that in mind, the developer added 15 trees to the plan and increased the trees' size. The land originally was a ranch and did not have any trees in this general location. A 20 percent tree canopy is required for general development. With the installation of 183 trees, the projected shade at full growth will be 36 percent for the entire park. It may be hard to visualize the long-term outlook at total growth looking at the park today. Tree sizes are counted as follows to calculate the future canopy cover: • shade trees, 40-foot diameter with a canopy cover of 1,256 ft2 • large ornamental trees, 20-foot diameter with a canopy cover of 314 ft2 • small ornamental trees, 10-foot diameter with a canopy of 79 ft2. The park has a variety of trees within the 9.8 acres that consist of various species to include: Lace Bark Elm, Live Oak, Red Oak, Autumn Blaze Maple, Cedar Elm, Chinquapin Oak, Crepe Myrtle, and a few other varieties. Over-planting trees can negatively affect an area. Trees may not reach their full growth potential, and it can lead to stunted tree growth. While a heavy tree canopy does increase shade, a balance does need to be maintained. A lack of sun will cause turf to thin, allow for weeds to flourish, and create bare spots that are susceptible to wind and water erosion and mud. A balance of trees and strategic placement will enhance the park user's experience and overall usability and function of the space. Council Member Armintor's asked a question regarding operating costs. Currently,the park is projected to cost $150,000 to maintain. As the turf and trees have rooted and established, staff will not need to water as often, which will offer potential savings pending weather. The turf in this park will be one of the few parcels in the city park system where the general play area is irrigated and kept at a higher level of maintenance (Level A on the spectrum of Level AA, A, B, C, and D). Most Denton parks do not have irrigation. Without irrigation,weeds and possible soil erosion may happen when the grass falters in the summer heat. An example is McKenna Park where residents have expressed concern about the turf s poor quality due to weeds and dirt. The park has a significant tree canopy, severe grades, and lacks irrigation for turf. Weeds are an issue in this parcel, as well as moving soil due to erosion. Other items that impact a park's maintenance budget are weather and the amount of rain that occurs,drought,high/low temperatures,vandalism,theft, cost of utilities, and irrigation failures. Any of these items could alter a park budget. Currently, Parks and Recreation does not track all expenses associated with each park property but is working toward that effort. In the future, with property data collection, reporting and analysis, staff will be able to identify costs per park and detailed areas of maintenance performance. Staff contact: Gary Packan, Parks and Recreation C. Bell Avenue and McKinney Street Crosswalk Control—On Monday, April 12, Mayor Hudspeth notified Staff of an issue with the crosswalk at the intersection of Bell Ave. and McKinney St. Traffic Operations staff investigated the issue on Tuesday and found an internal issue on the crosswalk control. The button was replaced that morning, returning the intersection's crosswalk to normal operation. Staff contact: Daniel Kremer, Public Works 8 D. Safety Concerns at Teasley Ln. and Longridge Dr.—During the week of April 12,both Mayor Pro Tem Davis and Council Member Armintor forwarded a resident inquiry to staff regarding safety concerns for pedestrians crossing Teasley Lane to access South Lakes Park and McMath Middle School from Longridge Drive. The intersection of Teasley and Longridge currently has a flashing yellow pedestrian crossing indicator that pedestrians can press to notify motorists of their presence. While the crossing indicator has improved safety, the intersection of Teasley and Longridge is often dark in the evening and early morning hours and vehicles regularly exceed the 45-mph speed limit along Teasley. Capital Projects staff are meeting with Denton Municipal Electric (DME) on Friday, April 16 to discuss streetlight options on Longridge and several other locations across the City. Teasley is a Texas Department of Transportation (TxDOT) roadway, Capital Projects staff have their next monthly meeting with TxDOT on Wednesday April 21 and will discuss additional improvements including the potential installation of a HAWK signal to create a safer crossing and increase driver compliance for yielding to pedestrians. Below is an image of a HAWK beacon. Capital Projects staff will follow-up in a future Friday Report after potential improvements have been discussed with DME and TxDOT. Additionally, staff recently completed a new sidewalk on Londonderry from Teasley to Westminster to improve access and pedestrian safety for residents of Southridge and surrounding neighborhoods wishing to access South Lakes Park and McMath Middle School. Staff contact: Rachel Wood, Capital Projects 9 IV. Upcoming Community Events and Meetings A. All-Way Crossing Virtual Community Meeting—Thursday, April 22 at 11 a.m. via Zoom. Email Stephanie.Yatesgcityofdenton.com for link to meeting. See attached flyer for information. Staff contact: Robin Davis, Capital Projects B. Movie in the Park, "The Croods: A New Age," —Wednesday, April 23 at 7:00 p.m. and the movie begins at sunset, or 8:15 p.m. at Quakertown Park, near the Civic Center. Kona Ice will have free snow cones for the first 100 people, and there will also be free popcorn for the first 150 people. Parks and Rec staff will have large circles drawn on the grass to encourage families to sit together and maintain a social distance from others. Staff contact: Jennifer Eusse, Parks and Recreation C. All-Way Crossing Virtual Community Meeting — Thursday, April 22 at 6 p.m. via Zoom. Email Stephanie.Yates@cityofdenton.com for link to meeting. See attached flyer for information. Staff contact: Robin Davis, Capital Projects D. Denton Street Rehabilitation Project Virtual Community Meeting — Thursday, April 29 at 6 p.m. via Zoom. Email Stephanie.Yates@cityofdenton.com for link to attend meeting. Staff contact: Dustin Draper, Capital Projects V. Attachments A. Weekly Local Government Eviction Prevention Program update......................I I B. Multiprogram Eviction Prevention Process.......................................................13 C. Library Award..................................................................................................14 D. All-Walk Crosswalk Flyer................................................................................15 E. SB 987 Letter...................................................................................................16 F. SB 10 Letter.....................................................................................................18 G. Parks Survey Opportunities Flyer .....................................................................20 VI. Informal Staff Reports A. 2021-023 DENCO Board Nominee 2021 ..........................................................21 B. 2021-024 Q2 Sponsorships Donations Accepted...............................................25 VII. Council Information A. Council Requests for Information ....................................................................28 B. Council Calendar .............................................................................................30 C. Draft Agenda for April 27.................................................................................33 D. Future Work Session Items ..............................................................................38 E. Street Construction Report ...............................................................................39 10 United Way of Denton County Eviction Prevention Program Outcomes (Multi-Program) Last Updated Friday, April 9t" at 6:02 p.m. WEEKLY EXPENDITURES(CAA/ERA ONLY) ASSISTANCE BY CITY(CAA/ERA, TERAP & ESP) Week Amount Months Applications Applications Months of % Months of 3/8-3/12 $43,624.80 41 14 Municipality Processed Help Countywide Total 3/15-3/19 $163,601.13 175 47 Argyle 2 4 0.2% 3/22-3/26 $355,257.76 339.2 103 Aubrey 40 157 9.4% 3/29-4/2 $286,977.36 302.2 82 Bartonville 0 0 0.0% 4/5-4/9 $609,355.00 548.7 143 Carrollton 22 90 16.3% 4/12-4/16 4/19-4/23 Coppell 0 0 0.0% 4/26-4/30 Corinth 7 22 1.3% 5/3-5/7 Cross Roads 3 8 0.5% 5/10-5/14 Dallas 10 30 1.8% 5/17-5/21 Denton 201 556 33.3% 5/24-5/28 Flower Mound 10 22 1.3% 5/31 -6/4 Frisco 13 51 3.1% 6/7-6/11 Haslet 0 0 0.0% 6/14-6/18 Hickory Creek 0 0 0.0% 6/21 -6/25 Highland Village 0 0 0.0% 6/28-7/2 Justin 1 4 0.2% 7/5-7/9 Krum 2 8 0.5% 7/12-7/16 7/19-7/23 Lake Dallas 0 0 0.0% 7/26-7/30 Lewisville 152 419 25.1% 8/2-8/6 Little Elm 8 28 1.7% 8/9-8/13 Northlake 1 9 0.5% 8/16-8/20 Oak Point 1 1 0.1% 8/23-8/27 Pilot Point 1 5 0.3% 8/30-9/3 Plano 0 0 0.0% 9/6-9/10 Ponder 4 7 0.4% 9/13-9/17 Prosper 0 0 0.0% 9/20-9/24 Providence Village 1 11 0.7% 9/27-10/1 Roanoke 0 0 0.0% 10/4-10/8 15 Sanger 6 23 1.4% 10/11 -10/ Savannah 0 0 0.0% 10/18-10/22 15 10/25-10/29 Shady Shores 0 0 0.0% 11/1 -11/5 The Colony 70 217 13.0% 11/8-11/12 Trophy Club 0 0 0.0% 11/15-11/19 TOTAL 555 I 1,671 100% 11/22-11/26 11/29-12/3 12/6-12/10 12/13-12/17 12/20-12/24 12/27- 12/31 Weekly Average $291,763.21 281 78 11 Denton County United Way of Denton County Eviction Prevention Program Outcomes (Multi-Program) Last Updated Friday, April 9t" at 6:02 p.m. FUNDING Metric CAA2021/ERA TERAP (Denton) TERAP (Lewisville) Total Revenue $1,547,874.75 $18,744.41 $0.00 $1,566,619.16 Expenses $1,457,987.88 $166,635.50 $136,664.24 $1,761,287.62 Current Balance $89,886.87 -$147,891.09 -$136,664.24 -$194,668.46 APPROVED REQUESTS BY AGENCY TYPE OF ASSISTANCE (CAA/ERA, ESG, &TERAP) Rent Assistance 242 Agency Number of Requests Utilities Assistance 138 Denton County Friends of the Family 10 Mortgage Assistance n/a Giving HOPE, Inc. 46 Extended Hotel Stay 9 Grace Like Rain 23 Temporary Hotel 0 Interfaith Ministries 19 Requests Not Approved 16 Metrocrest Services 2 Unique Households In progress Next Steps The Colony 58 Unique Homelessness United Way of Denton County 397 Prevented In progress Maximum Relief Exhausted 1 UWDC CAA ERA Eviction PreVErifion Weekly Trend (Paym_w- $800.000 $600,000 $400,000 S200.000 $0 0'`bf o ,A, �� ^b o(v N N\^O,4b %lb ^'�`o ry lb*0 \^^)�o��off„ ^� `'.:^ h ti N°' , ^ � � 4'' O � g � •^�^�^O(Y • ,�^^ems .�� Week UWDC CAA/ERA Eviction Prevention Weekly Trend (Approved Requests) 150 100 50 0 �,'N°y ^`° C° , ^b�^ o�°v ^° ��'��'�Q'�° �°�° �° N og�°�N tvb o o��^C�^ ^`�'��^'�°ti� ^°�^ \D 4jIV4 eiV ,tiQ, �o O,\NryV ^i� b ^ �O��^ti,.�'ryIO�4 ^O ^' °�O ^ti ^ �b <b 4i �:^ 4ilrti �o ^i a a br 43 4'` 4� 4i o� �o A 1� I$ o op °Cv o �' ^ ^ ^ ^ ^ ^ Week 12 Denton County Eviction Prevention Programs Process Map & Staff As of April 9, 2021 Affected by COVID-related income loss? Provide ineligible Screeners review screenings and determine households with other community resources the household's suggested program.Screener tes copies their information over to the programs Now (Mortgages, Household is :s:H:ousehold form over 80%AMI, Household spreadsheet or referral spreadsheet for program staff or EP Agencies to follow up. is experiencing homelessness,etc.) Yes Eliaible for ESG-CV? Eliaible for TERAP? Eligible for Consolidated (Denton County Residents (City of Denton residents and Appropriations Act(CAA) No -50%AMI-Rent City of Lewisville residents 1 Emergency Rental Reasonableness-up to 6 Now financially affected by COVID Now Assistance(ERA)? months of arrears and up -80%AMI-Up to 150% (Denton County Residents- to 12 months of FMR-up to 6 months of 80%AMI-up to 12 months assistance) assistance total) arrears,3 months forward) Yes Yes Yes No Specialist Checks HMIS and input Specialist contacts information for client if not in Specialist creates database already-No Program OneDrive folder with All necessary household to verify need documentation in Client's and gather information and Enrollment Yet-Write case note Client's HMIS ID documents stating you will be working with number or submits OneDrive folder. client to collect documents for documents to F&A Staff your programs. Yes No ESG/TERAP Specialist F&A staff or CAA/ERAS submits prioritize/prepare Two Reviewers No 0 CAA/ERA? CAA2021/ERA application for Approve? Application review ESG/TERAP Yes Specialist or Check Processing Reviewer(Director) Staff records client's HMIS ID, F&A staff creates confirms all documents for F&A staff create Requested Amount,Vendor,and Check Request client and signs check check voucher Program on EP Expenses request for approval Spreadsheet Specialist enrolls client into Specialist adds services and Alert client of check program in HMIS-back date necessary case notes to the being written and F&A staff cut check to date you began collecting clients dashboard in HMIS follow up with further for signature documentation resources or needs After 90 days of no contact with Check is signed and client-close client's program provided to vendor enrollment in HMIS 25 total staff.Temp hours per week in parenthesis after each name. Screeners: CAA2021/ERA Eviction Prevention Specialists F&A Staff: Reviewers: Grace(20) Alejandro(23) Hollisia(40) Lindsea(29) Guadalupe(40) Elena Leah Anna(29) Jasmine(40) Martha(29) Stacie(40) Leah Courtney(40 Katie(29) Michell(40) Angel(40) Teddy David(29) Kayla(40) Monica(29) Grace(10) Cinthia(40) Haley(29) Leia(29) Toccara(40) Samantha(29) Payton(20) Payton(20) Grace(10) 13 Texas Municipal Library Directors Association February 17,2021 Jennifer Bekker Library Director 3020 N Locust St Denton,TX 76209 Dear Jennifer Bekker, Congratulations to Denton Public Library System.On behalf of the Texas Municipal Library Directors Association, I am pleased to inform you that you have earned the 2020 Achievement of Excellence in Libraries Award.Your application clearly demonstrated your commitment to provide exceptional service. Of the 568 public library systems in Texas,your library is one of only 56 who have earned this year's award.With this honor,your library is now in the top 10%of all public libraries in the state. We know you will want to proudly display your accolades,which include an award plaque,congratulatory letter,and a digital medal.The digital medal is an image file that can be used (but not altered)on websites,email signatures, stationary,and other official library promotional materials.The digital image can be made to be clickable to the TMLDA award site,or if you prefer,to a page you create showing your accomplishments and/or completed application. Again,congratulations on this accomplishment,and thank you for providing your community with outstanding and innovative services to enrich the lives of your residents. Warmly, X, O. Libby Holtmann, Piano Public Library Chair,Achievement of Library Excellence Award 1�Er1T OFF,�.�F Texas Municipal Library Directors Association QI I � U � U y1�8AARIES 14 ALL-WAY CROSSING VIRTUAL COMMUNITY MEETINGS Join the Conversation W. OAK sr. Join the City of Denton at an upcoming All-Way Crossing z virtual community meeting to Z ° learn about the plans and N share your input on the next phase of the pedestrian safety 4 � improvement project at the W. HICKORY sr. intersections around the Courthouse Square. Plan to Attend a Virtual Meeting Thursday, April 22 at 11 AM Thursday, April 22 at 6 PM wwW Visit to learn more and to register to attend. CI I YrY Office of the Mayor O DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-7717 April 12, 2021 The Honorable Paul Bettencourt Chairman, Local Government Committee Texas Senate P.O. Box 12068 Austin, TX 78768-2910 Dear Chairman Bettencourt: The purpose of this letter is to inform you of the City of Denton's concern regarding aspects of S.B. 987, relating to camping in public places, which will be heard before your committee. This bill creates a Class C misdemeanor offense for those camping in a public place without the consent of the legal authority for said public place. Additionally, the bill mandates that: • Cities may not give consent for camping on public property it owns; • Cities must request a state officer or agency allow them to provide such consent; • Cities may not prohibit or discourage enforcement of this offense; and • If found in violation, the state will withhold all state grant funds to the city for one year. Over the past four years,the City of Denton, Denton County, and numerous local service providers have partnered to provide a holistic and collaborative approach to making homelessness in Denton County rare,brief, and non-recurring. A key component of our partnership is the approach to the abatement of camps of persons experiencing homelessness. Rather than immediately issuing citations or trespassing the campers, the City deploys a Homeless Outreach Team consisting of police officers, social workers, and health professionals. The Team evaluates conditions of the camps and works to provide services that would ultimately lead to emergency, temporary, then permanent housing prior to the clearing of any camp. This approach has been increasingly successful and is part of a countywide strategy The City does not disagree that enforcement plays a role with regard to unauthorized camps; however, this bill does not appear to leave time for the deployment proven outreach techniques that lead to housing the homeless. Our Homeless Outreach Team is successful because, generally before citations or camp clearing takes place, the Team takes the time to build trust in housing and service providers. Our Team quickly identifies and prioritizes households experiencing homelessness for limited housing assistance resources. This includes people experiencing homelessness living in a place not meant for human habitation, such as encampments. In the past year (March 2020 to March 2021), these efforts have resulted in 155 housing placements. When enforcement is the first step in remediating an unauthorized camp, the trust in the system that is necessary for transitioning those experiencing homelessness to housing cannot occur. OUR CORE VALUES Integrity• Fiscal Responsibility•Transparency•Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD(800)735-2989 16 Of additional concern is that many housing programs consider criminal records in the granting housing to homeless individuals. Immediately issuing citations not only erodes trust in the housing system, but it creates additional barriers to housing opportunities in the future. The City of Denton's approach is designed to avoid a catch-22 situation such as this. Finally, of concern for our residents is that camps of persons experiencing homelessness will slowly shift from public to private property, creating a significant burden for those property owners and leaving them to shoulder the costs of cleaning up an encampment. For these reasons, the City of Denton requests the Legislature allow a grace period prior to enforcement of a camp or other similarly flexible measure so that local governments, like Denton, may continue to use effective practices to guide those experiencing homelessness to permanent housing. We would welcome the opportunity to work with the bill authors toward this goal. Thank you for your leadership and for taking into consideration the City of Denton's input. Sincerely, erard Hudspeth Mayor Cc: Honorable Members of the Senate Local Government Committee Honorable Members of the Denton County Delegation 2 17 CI I YrY Office of the Mayor O DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-7717 April 6, 2021 The Honorable Paul Bettencourt Senate Committee on Local Government Texas Senate P.O. Box 12068 Austin, Texas 78711 Dear Chairman Bettencourt, The purpose of this letter is to inform you of the City of Denton's opposition to Senate Bill 10 by Senator Bettencourt. The bill significantly alters the relationship between Texas cities and state government. Under this bill, cities would lose the ability to hire individuals or firms to represent their legislative interests, proactively communicate directly with legislators and legislative staff, or advise the City on legislation and the legislative process. Essentially, this bill prohibits the hiring of persons required to register as lobbyists and severely reduces a city's ability to engage in the legislative process. With the current volume of city-related bills being considered, it takes an extraordinary amount of time for a legislator to be informed and vote on all those bills. It is even more difficult for mayors and city council members, who may not have the legislative expertise or time to adequately research proposed changes of state statutes,to evaluate the potential impacts on municipal operations. Council and senior staff members cannot quickly and frequently travel to Austin to directly advocate for our constituents on the high volume of city-related bills. Cities rely on the knowledge and expertise of legislative consultants to not only help understand the impacts of bills, but also to help inform legislators which bills have potential adverse impacts on city operations and collaborate with the members to productively resolve issues with proposed legislation. One further concern is the extra expense cities would incur with this bill's passage. Cities would be forced to hire additional full-time staff to spend the necessary time to provide full analyses of and coordinate action on proposed legislation. Hiring an experienced advocate who is physically present in Austin brings an added level of efficiency to the process of dropping support and opposition cards, providing testimony, and directly engaging with legislative staff and members. Costs for travel, lodging, and full compensation with benefits must be considered if cities can no longer contract with legislative advocates. The money saved by contracting with legislative advocates is far more beneficial to taxpayers. Another issue is the frequency and regularity which private industry uses lobbyists to influence legislation that affects cities. As an elected official I know the importance of being fully informed on the issues I am considering. Legislators work hard to represent the interests of OUR CORE VALUES Integrity• Fiscal Responsibility•Transparency•Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD(800)735-2989 18 constituents who live in their districts. To assist them in that job, they need information from multiple sources and they need to hear every side of the issue, including hearing from cities. When an industry lobbyist assures a legislator a particular bill will not adversely affect his or her constituents, the lawmaker needs a team that can quickly gather the facts, research the law, and respond from the cities perspective. Cities need advocates who can provide this service and help ensure lawmakers clearly understand the impacts of the bills they are considering. For these reasons, the City of Denton opposes SB 10. Thank you for your leadership and for taking into consideration the City of Denton's position. Sincerely, G ierard Hudspeth Mayor Cc: Honorable Members of the Senate Local Government Committee Honorable Members of the Denton County Delegation 2 19 Denton Parks and Recreation PLIV Ta ke 0 u r S u rveys YOUR OPINION MATTERS Click the icons to take each survey... NEW Parks, Recreation and Trails System Master Plan Needs Q«essment Survey We would like your feedback for the development of the NEW master plan that will serve as a road map for long-range priorities for parks, trails, recreation facilities, operations, programs, preservation, and maintenance. Bowling Green Park Mini-Master Plan Survey We would like your in feedback on proposed mini-master plan VW concepts that include an open-air covered pavilion, parking, an ADA-accessible community garden, and trail expansion. Villages of Carmel Park Mini-Master Plan Survev We would like your in feedback on proposed mini-master plan concepts and themed play structures for the 6.5-acre site located at the corner of Edwards and Swisher Roads For more information, visit www.dentonparks.com 20 Date: April 16, 2021 Report No. 2021-023 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Denco Area 9-1-1 Appointment to District Board of Managers BACKGROUND: The Denco Area 9-1-1 District seeks nominations of individuals to serve on the Denco Board of Managers. DISCUSSION: The City has received a request(attached) from Greg Ballentine, Executive Director for Denco Area 9-1- 1 District, for nominations of individuals to serve on the Denco Board of Managers. The Denco Area 9- 1-1 District was created in 1987, and is governed by a board of managers appointed by the County, participating cities, and the Denton County Fire Chief s Association. Board members serve staggered two-year terms and are eligible for reappointment. Each year,the term of one of the two members appointed by participating municipalities expires. This year,the term of Ms. Sue Tejml, expires September 30,2021. Members are eligible for consecutive terms. Ms. Tejml has expressed her desire to serve another term. Nominations must reach Denco on or before May 31,2021. If you have a nominee for consideration by City Council,please contact Public Safety Communications Division Manager, Suzanne Kaletta and it will be considered at the May 18th Council Meeting. On June 1,2021,Denco staff will send the slate of nominees to each city for consideration,requesting the City to vote for one of the nominees. Written notice of the council's selection must reach the Denco Area 9-1-1 District by 5:00 pm on July 30,2021. Requests for votes from Council will occur at a July, 2021 Council meeting. If you have any questions,please contact me. ATTACHMENTS Memorandum from Denco Area 9-1-1 District STAFF CONTACT: Suzanne Kaletta,Public Safety Communications Division Manager Suzanne.kaletta@citvofdenton.com (940) 349-7904 21 0.161 Denco Area 9-1 - 1 District � • . • 1075 Princeton Street Lewisville, TX 75067 EA 9-1-1 DISTRICT Phone: 972-221 -0911 Fax: 972-420-0709 • DENCO.ORG TO: Denco Area 9-1-1 District Participating Municipal Jurisdictions FROM: Gregory S. Ballentine, Executive Director DATE: March 31, 2021 RE: Nomination for the Denco Area 9-1-1 District Board of Managers Chapter 772, Texas Health and Safety Code, provides for the Denco Area 9-1-1 District Board of Managers to have "two members appointed jointly by all the participating municipalities located in whole or part of the district."The enclosed resolution describes the appointment process of a municipal representative. Each year on September 30th,the term of one of the two members appointed by participating municipalities expires. This year it is the term of Sue Tejml. Members are eligible for consecutive terms and Ms. Tejml has expressed her desire to serve another term. Denco requests the following actions by the governing bodies of each of the 32 municipalities in the district: 1. Immediate Action (Nominate): If your city/town would like to nominate a candidate to represent the municipalities on the Denco Board of Managers, please send a letter of nomination, by way of council action, and resume of the candidate to the Denco Area 9-1-1 District office. Nominees are historically current or formal elected officials in the district; however, there are no official prerequisites. For a nomination to be considered,written notification of council action must reach the Denco Area 9-1-1 District by 5:00 p.m. May 31, 2021. No nominations shall be considered after that time. 2. Future Action (Vote): On June 1, 2021, Denco staff will send the slate of nominees to each city/town for consideration, requesting the city/town council vote by resolution for one of the nominees. Written notice of the council's selection must reach the Denco Area 9-1-1 District by 5:00 p.m. on July 30, 2021. No votes will be accepted after that time. However, if a nominating municipality does not thereafter formally vote, its nomination will automatically count as a vote for its nominee. 3. Process Closure (Results): The candidate with the most votes will be the municipalities' representative to the Denco Area 9-1-1 District Board of Managers for the two-year term beginning October 1, 2021. Please send a copy of your council's official action and candidate resume to the Denco Area 9-1-1 District, 1075 Princeton Street, Lewisville, TX 75067 or to Melinda Camp at melinda.campEdenco.org. Denco staff will acknowledge receipt and sufficiency of the submitted documents. If that acknowledgement is not received within one (1) business day, or you have any other questions, please contact Ms. Camp at 972-221-0911. As a courtesy, Denco will provide notification of your council's action to the nominee. A sample nomination resolution has been enclosed for your convenience. Thank you for your support of the Denco Area 9-1-1 District. Enclosures 22 Council Resolution No. A RESOLUTION NOMINATING ONE CANDIDATE TO A SLATE OF NOMINEES FOR THE BOARD OF MANAGERS OF THE DENCO AREA 9-1-1 DISTRICT. WHEREAS, Section 772, Health and Safety Code, provides that two voting members of the Board of Managers of an Emergency Communications District shall be appointed jointly by all cities and towns lying wholly or partly within the District; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY / TOWN OF TEXAS: Section 1 The City / Town of hereby NOMINATES as a candidate for appointment to the Board of Managers of the Denco Area 9-1-1 District. Section 2 That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 2021. Mayor City / Town of ATTEST: City / Town Secretary 23 2020.01.30.A1.06 DENCO AREA 9-1-1 DISTRICT RESOLUTION DEFINING PROCEDURE FOR APPOINTMENT OF PARTICIPATING MUNICIPALITIES' REPRESENTATIVE TO THE DISTRICT BOARD OF MANAGERS WHEREAS,this resolution shall take the place of Resolution 1999.02.04.R01 by the same title;and WHEREAS, Chapter 772,Texas Health and Safety Code provides for the Denco Area 9-1-1 District Board of Managers to have "two members appointed jointly by all the participating municipalities located in whole or part of the district."; and WHEREAS,each member serves a term of two years beginning on October 111 of the year member is appointed; and WHEREAS, one member representing participating municipalities is appointed each year, NOW, THEREFORE BE IT RESOLVED BY THE DENCO AREA 9-1-1 DISTRICT BOARD OF MANAGERS: The procedure for participating municipalities to appoint a representative to the Denco Area 9-1-1 District Board of Managers shall be the following: 1. Nominate Candidate: Prior to April I"of each year, the executive director shall send a written notice to the mayor of each participating municipality advising that nominations are being accepted until May 3111 of that same year,for one of the municipal representatives to the Denco Area 9-1-1 District Board of Managers.The notice shall advise the mayors that for a nomination to be considered, written notification of council action must be received at the Denco office prior to 5:00 p.m. on May 311 of that year. No nominations shall be considered after that time. 2. Vote for Candidate: On June 111 of each year, the executive director shall send written notice to the mayor of each participating municipality, providing the slate of nominees to be considered for appointment to the Denco Area 9-1-1 District Board of Managers for the term beginning October 111.The notice shall advise the mayor that the city/town council shall vote, by resolution from such city/town, for one of the nominees, Written notice of the council's selection must be received at the district office by 5:00 p.m. on July 31". No votes will be accepted after that time. However, if a nominating municipality does not thereafter formally vote, its nomination will automatically count as a vote for its nominee. 3. Tally Votes:The one nominee with the most votes received by the deadline will be the municipal representative appointed for the two-year term beginning October 111, 4. Tie Breaker: If there is a tie between two candidates with the most votes, a runoff election will be held immediately with the candidate receiving the most votes serving the remainder of the term. The incumbent representative shall serve in that position until replaced. APPROVED and ADOPTED on this 30`h day of January 2020. Chai !an of the Board 5ecreta o the Board 24 Date: April 16, 2021 Report No. 2021-024 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: FY20-21 Acceptance of Sponsorships and Donations Update. BACKGROUND: On February 11, 2020, the City Council approved Ordinance 20-169 outlining requirements for accepting sponsorships and donations. Under the new ordinance, Parks and Recreation will provide Council with a report, at least annually, which includes information on the sponsorships and donations collected. DISCUSSION: The COVID pandemic significantly impacted special events and programs that would typically collect sponsorships during the first and second quarters of FY 20-21. Special events and programs were suspended for some time, with gatherings of large groups restricted. The Parks and Recreation Department has collected a total of$7,924 in sponsorships and donations for the following events, programs, or projects: Sponsor/Donor Name Sponsorship Project/Program Category First Quarter Value Parks Foundation $1,000 Vela Art Sculpture Special Project Parks Foundation $258 Signs at Cross Special Project Timbers Park MLK Jr. Advisory Board $385 Treat to Trunk Special Event Eaties $10 Treat to Trunk Special Event Denton Police Department $100 Treat to Trunk Special Event Mt. Calvary Baptist $80 Treat to Trunk Special Event Denton Together Coalition $25 Treat to Trunk Special Event Juneteenth $40 Treat to Trunk Special Event Joppa Lodge $51 Treat to Trunk Special Event NAACP $40 Treat to Trunk Special Event 25 Date: April 16, 2021 Report No. 2021-024 Empowered Outreach Church $50 Treat to Trunk Special Event Birdia Johnson for City Council $150 Treat to Trunk Special Event DCTA $700 Treat to Trunk Special Event RSVP $60 Treat to Trunk Special Event SEDNA $25 Treat to Trunk Special Event LJ3 $50 Treat to Trunk Special Event Omega Alpha, Omega Chapter of Alpha Kappa $396 Treat to Trunk Special Event Alpha Denton County Friends of the Family $40 Treat to Trunk Special Event Anonymous $92 ALH Holiday Bags Special Event The Cookie Crave $68 Cookies&Cocoa Special Event Drive Thru Insomnia Cookies $75 Cookies and Cocoa Special Event Drive Thru Eaties $300 Tree Giveaway Special Event Total $3,995 Sponsor/Donor Name Sponsorship Project/Program Category Second Quarter Value Alpha Kappa Alpha Sorority $330 MLK Day Special Event Empowered Outreach Church $27 MLK Day Special Event Donald Cox $20 MLK Day Special Event Crumbl $30 MLK Day Special Event Eaties $1,000 MLK Day Special Event Derrick Reed $100 Bunnies &Baskets Special Event Anonymous $5 Bunnies &Baskets Special Event Birdia Johnson for City Council $90 Bunnies &Baskets Special Event Keep Texas Beautiful/Keep America Beautiful $868 Great American Special Event Cleanup Pan Ector Industries $242 Great American Special Event Cleanup Beth Marie's Old Fashioned Ice Cream $75 Great American Special Event Cleanup Gnome Cones $40 Great American Special Event Cleanup 26 Date: Aril 16 2021 Report No. 2021-024 e Raising Cans Chicken Fingers $342 Great American Special Event Cleanup University of North Texas $760 Mountain Bike Trail Special Project Building 1k] $3,929 CONCLUSION: The Parks and Recreation Department will continue to seek sponsorships and donations in an effort to enhance and subsidize the costs of programs, events, and projects. STAFF CONTACT: Jennifer Eusse Special Event Supervisor Parks and Recreation Jennifer.Eusse@cityofdenton.com PARTICIPATING DEPARTMENTS: Parks and Recreation Department STAFF TIME TO COMPLETE REPORT: Parks and Recreation Department 1 hour Total Staff Time 1 hours 27 FY 20/ 21 Council Requests Open Requests Requests Answered by Department FY All Time Request Volume by 1/21 Council Person Paul Meltzer _ Deb Armntor Community Svcs John Ryan Environmental Svcs Jesse Davis Public Works Mayor Gerard Hudspeth Utilities - Birdia Johnson CMO Connie Baker Library 30% Legal 0 2 4 6 8 Fire Police Tech Services Airport _ • • _ • Public Affairs'Customer Svc Economic Development � 200 159 160 Development Svcs Finance � 100 29 0Audit Municipal Court 0 Procurement Paul Meltzer • Deb Armintor • John Ryan Q1 2&21 Q2 20/21 Q3 20121 Q4 20121 Real Estate • Jesse Davis • Mayor Gerard Hudspeth Risk Birdia Johnson • Connie Baker Other 0 50 100 150 200 Total •en Elected Official - Some requests involve multiple departments,causing the Requeststotal requests by department to add up higher than the Submit New total request count 16 28 Request Council Requests for Information .Council Member Requestor Date Summary of Request Staff Assigned� 1 Mayor Hudspeth 03/28/21 Can staff check on a water leak at Teasley and Dallas Drive? Pritam Deshmukh Water Repair is scheduled for April 15.Information will be provided in a future Friday Report Council Member Meltzer 03/30/21 Would it be hard to find out what total residential electricity billings were for the thirty days that Christa Foster Public Affairs Initial information has been provided,staff will provide 2 included the storm and for the subsequent thirty days? Or average bill vs.average bill,whichever is information once the billing cycle is available. Information will be easier. provided in a future Friday Report 3 Council Member Johnson 04/05/21 Can staff look into a railroad quiet zone on Teasley? Rachel Wood Public Works-CIP Information will be provided in the April 16 Friday Report 4 Mayor Hudspeth 04/10/21 Can staff reach out to a resident regarding emergency access vehicles for the Deerwood addition? Becky Diviney Public Works Staff has contacted resident about concerns.Information will be provided in a future Friday Report 5 Council Member Armintor 04/10/21 Can staff reach out to a resident regarding emergency access vehicles for the Deerwood addition? Becky Diviney Public Works Staff has contacted resident about concerns.Information will be provided in a future Friday Report 6 Mayor Pro Tern Davis 04/11/21 Are we monitoring the encampment across the creek from Bowling Green Park? Dani Shaw Community Services Staff is assessing this area. Information will be provided in a future Friday Report 7 Mayor Hudspeth 04/13/21 Can staff address a resident's concerns near the Walmart on University Dr.? Dani Shaw Community Services Staff is assessing this area.Information will be provided in a future Friday Report 8 Mayor Pro Tern Davis 04/14/21 Can staff look at the Longridge pedestrian crossing across Teasley? Rachel Wood Public Works Staff is assessing this area.Information will be provided in a the April 16 Friday Report 9 Council Member Meltzer 04/14/21 Can staff look into electricity shutoffs and provide comment? Christa Foster Public Affairs Staff is looking into the resident's comments.Information will be provided in a future Friday Report. Council Member Armintor 04/15/21 1 would like to know what the process would be for a previously nonconsensually annexed property Scott McDonald Development Services Staff is developing a response to this request. Information will be 10 not receiving city uilities to return to ETJ? Would the property owner have to reach out to the county provided in a future Friday Report to initiate the process,and with the county subsequently have to reach an agreement with the city? Council Member Armintor 04/15/21 has any well water on private annexed property in city limits been tested for possible water quality Deborah Viera Environmental Services Staff is analyzing data at the Municipal Water Lab. Information 11 issues post-storm?I believe it is our responsibility to check up on well water quality concerns on will be provided in a future Friday Report annexed properties in city limits whenever brought to our attention,and to report any problems to TCEQ,correct? 12 Council Member Armintor 04/15/21 Can staff provide information about the Longridge pedestrian crossing across Teasley? Rachel Wood Public Works Staff is assessing this area.Information will be provided in a the April 16 Friday Report 13 Mayor Hudspeth 04/15/21 Can staff explore options for the shelving that is currently at Our Daily Bread? Sarah Kuechler Community Services Staff is contacting The Junction to explore options.Information will be provided in a future Friday Report. 14 Mayor Hudspeth 04/15/21 Can staff reach out to a resident about her concerns of traffic noise at Kings Row and Loop 288? Becky Diviney Public Works Staff will reach out to the resident and provide information in an upcoming Friday Report. 15 Mayor Hudspeth 04/15/21 Can staff provide comment on USA Prime Baseball regarding Fred Moore Park? Gary Packan Public Works-Parks Staff is developing a response to this request.Information will be provided in a future Friday Report 16 Council Member Armintor 04/16/21 Can staff provide information about potential action and timeline for 8-liner machines? Aaron Leal,Frank Dixon Legal Police Information will be provided in a future Friday Report 29 April 2021 1 2 3 Cancelled-8:30 am-DEDC 4 5 6 7 8 9 10 9:00 am—COE 3:00 pm - CC Work Cancelled-2:30 pm Session Agenda Committee 1:00pm-AAB 11:00am—PLIB/CC joint meeting 6:3 0 pm CC Re g u la r Se ssion 5:00pm-P&Z 12:00 pm—SC Council Cancelled-3:00 p.m.-HLC 11 12 13 14 15 16 17 9:00am—PUB 3:00pm -2ndTuesday 11:00am-EDPB 9:00am-ComaRmityDevAdv Session 12:30pm—DCRC CANCELLED-4pmPublic Art Comm 3:00pm Parks,Rec,Beau Cancelled-2:30 pm Committee CANCELLED42:00pm-Human Agenda Committee Svcs Adv Comm 4pm Public Art Committee 18 19 20 21 22 23 24 11:30 am-Traffic Safety 2:00 pm - CC Work 9:00 am- Ivbbihty Committee 9:00-Community Partnership 1:00pm Audit/Finance Connnission Se ssion Aeting Committee 6:30 pm - CC Regular Cancelled-2:30 pm Session Agenda Committee Health&Building Standards3pn 5:00 pm-P&Z 25 26 27 28 29 30 9:00 am-PUB 10:00 am-CAC 12:00 pm-DCRC 10:00am-Board ofEthics 3:00pm-ZBA 2:00 pm -4th Tuesday Se ssion 30 May 2021 1 2 3 4 5 6 7 8 9:00am-COE 2:00 pm - CC Work 5:00 pro-P&Z 8:30am-DEDC Se ssion 12:00 pm-Bond Committee 6:30 pm - CC Regular 11:30 am -Council Session Lun c he on 10:00 am-Connmmity Engagement 9 10 11 12 13 14 15 9:00am-PUB 2:00 pm -2nd Tuesday 11:00am-EDPB 3:30p.m.-library Board Se ssion 5:30 pm-AAB 16 17 18 19 20 21 22 11:30 am-Traffic Safety 2:00 p m - CC Work 9:00 am-Ivbbility Committee 3:00 pm-CoPwD 9:00 am-Commvmity Dev Adv Comaussion Se ssion Nbeting Comm 6:3 0 p m - CC Regular 12:00 pm-Human Svcs Adv Se ssion Comm 23 24 25 26 27 28 29 9:00 am-PUB 10:00 am-CAC 12:00 pm-TIRZNo.1 10:00am-Board ofEthics 1:00pm Audit/Finance 2:00 pm - 4th Tuesday Se ssion 30 31 Memorial Day Holiday 31 June 2021 1 2 3 4 5 o Council Meeting 8:30a.m.DEDC 10:00 Conumuiity Engagement 6 7 8 9 10 11 12 9:00 am COE 2:00 p m 2n d Tu e sd a y 11:00 a.m.EDPB 3:30 p.m Library Board Se ssio n 5:30 pm-AAB 11:30 am Council Luncheon 13 14 15 16 17 18 19 9:00 am PUB 2:00 pm CC Work Session 9:00 a.m.1bbbility Committee 6:30 pm CC Regular Nbeting Se ssio n Animal Shelter Advisory 3pm 20 21 22 23 24 25 26 11:30amTra$cSafety 10:00am-CAC 9:00ConramityPartnerhship 10:00amAudit/Finance Connnission 2:00 p m 4th Tue sd a y Conmrittee Se ssio n 3:00 pm Board ofEthics 27 28 29 30 9:00amPUB No Council Meeting 32 Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Tuesday,April 27,2021 3:00 PM Council Work Session Room WORK SESSION BEGINS AT 3:00 P.M.IN THE COUNCIL WORK SESSION ROOM CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE CLOSED MEETING IN THE COUNCIL WORK SESSION ROOM Note: Mayor Gerard Hudspeth, Mayor Pro Tem Jesse Davis and Council Members Birdia Johnson, Connie Baker, John Ryan, Deb Armintor and Paul Meltzer will be participating in the work session, closed meeting and meeting via video/teleconference. REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Due to COVID-19 precautions, members of the public will not be able to attend the April 27, 2021 City Council meeting in-person. To accommodate and receive input on agenda items, citizens will be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): • Virtual White Card — On April 23, the agenda was posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an online form, will be made available under the main heading on the webpage. Within this form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to City Council members and recorded by the City Secretary. City Council Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The City Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant's name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. OR • By phone — Citizens wishing to speak over the phone during this Council meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Council. When the call is initially received, a staff member will receive the caller's information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller's information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Mayor will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting time of their desired agenda item. Individuals will be able to comment once per agenda item,no matter the method. Page 1 Printed on 411612021 33 City Council Meeting Agenda April 27,2021 • At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone). Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a public report, see the information below. After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, April 27, 2021, at 3:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street,Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by utilizing the "By Phone" registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 21-772 Receive a report, hold a discussion and give staff direction regarding the Denton Municipal Electric LED Streetlight Retrofit Program, Bird City Texas Program, and Lights Out Texas Educational Campaign. B. ID 21-617 Receive a report, hold a discussion, and give staff direction regarding the Hinkle Roundabout. C. ID 20-2529 Receive a report, hold a discussion, and give staff direction regarding an economic development incentive for Ranchland Foods,LLC. D. ID 21-192 Receive a report, hold a discussion, and give staff direction on pending City Council requests for: Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific item(s) when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code,as amended, or as otherwise allowed by law. 1. Closed Meeting: -- PLACEHOLDER IN THE EVENT A CLOSED MEETING IS NEEDED; OTHERWISE, WILL BE DELETED. — Page 2 Printed on 411612021 34 City Council Meeting Agenda April 27,2021 Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the `Public Power Exception'). The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act,including,without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. NOTE: Any item for which a formal action at the Special Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting to consider the following items: 1. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda ( Agenda Items A — J). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 21-754 Consider approval of the minutes of April 13,2021. B. ID 21-767 Receive a report, hold a discussion, and give staff direction regarding the Frame Street Closure for the Denton Police Department Facility and City Hall East renovations. C. ID 21-501 Consider approval of a resolution of the City of Denton stating no objection to the JES Dev Co, Inc. 4% housing tax credit application to Texas Department of Housing and Community Affairs for proposed new construction of Pebblebrook Parkside Apartments in Denton,Texas to provide affordable rental housing and providing an effective date. D. ID 21-683 Consider approval of a resolution appointing Pritam Deshmukh as the City's representative to serve as a member of the Board of Directors of the Upper Trinity Regional Water District; and,providing an effective date. E. ID 21-746 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a second amendment to a Professional Services Agreement between the City of Denton and James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio, amending the contract approved by City Council on October 6, 2020, in the not-to-exceed amount of $116,955.00; amended by Amendment 1 approved by Purchasing; said second amendment to provide additional engineering and Page 3 Printed on 411612021 35 City Council Meeting Agenda April 27,2021 construction services for 909 North Loop 288 for Community Services; providing for the expenditure of funds therefor; and providing an effective date (File 7453 - providing for an additional second amendment expenditure amount not-to-exceed $404,150.00, with the total contract amount not-to-exceed$526,920.00). F. ID 21-748 Consider adoption of an ordinance of the City Of Denton, a Texas Home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a contract with Daikin Applied Americas, Inc dba Daikin Applied, through the Buy Board Cooperative Purchasing Network Contract #631-20, for the repair, inspection, and maintenance of Daikin heating, ventilation, and air conditioning systems for City buildings for the Facilities Management Department; providing for the expenditure of funds therefor; and providing an effective date (File 7550- awarded to Daikin Applied Americas, Inc dba Daikin Applied, for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three(3)year not-to-exceed amount of $200,000.00). G. ID 21-749 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a contract with SEMA Construction, Inc., for the construction of the Mistywood, Craig, Freedom, and Chebi Street Reconstruction Project for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (CSP 7600- awarded to SEMA Construction,Inc.,in the not-to-exceed amount of$1,886,473.58). H. ID 21-751 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a contract with SEMA Construction, Inc., for the construction of the Lido, Olympia, Fox Hollow, and Timberidge Street Reconstruction Project for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (CSP 7601 - awarded to SEMA Construction,Inc.,in the not-to-exceed amount of$1,625,659.61). I. ID 21-752 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under RFP 7603 for Photography Services for the Denton Parks & Recreation Department; and providing an effective date(RFP 7603). J. ID 21-753 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a contract with Weatherproofing Services, LLC, for roofing, gutter, and downspout installation, maintenance and repair services on all City buildings; providing for the expenditure of funds therefor; and providing an effective date (RFP 7606 - awarded to Weatherproofing Services, LLC, for three (3) years, with the option for two (2) additional one (1) year extensions,in the total five(5)year not-to-exceed amount of$1,500,000.00). 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 21-758 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a contract with Curtco, Inc., for Crack Sealing Services for the Street Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7572- awarded to Page 4 Printed on 411612021 36 City Council Meeting Agenda April 27,2021 Curtco,Inc.,in the five(5)year not-to-exceed amount of$2,900,000.00). 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics,above posted. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://www.cityofdenton.com/en-us/govern nent/open/agendas-minutes) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on April 23, 2021, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 5 Printed on 411612021 37 FUTURE WORK SESSION ITEMS MATRIX As of April 16,2021 "Meeting Date Currently Slated Work Session Items 20-April 2021 Budgets,rates,and fund [Regular] Funding Recommendations Bowling Green Parks Master balance for Electric,Water, from CDAC&HSAC Hartlee Field Development Village of Carmel Master Plan Plan Wasterwater and Solid Waste 21-500 21-383 21-680 21-678 21-631 27-April 2021 Incentive Agreement [Special] Ranchland Foods LED Lighting Hinkle Round About Council Requests Do not add any additional items 20-2529 21-772 21-617 21-192 3-May 2021 [Luncheon] Winter Weather Action Plan Legislative Update 21-785 21-080 4-May 2021 [Regular] Runoff Election Locations LDG Vintage Ranch Council Request 21-280 21-690 21-434 11-May 2021 COVID Update Denton Trails Update Mosquito Abatement Note:General Election Council Request [Special] 21-635 21-555 21-700 Canvassed at this meeting 21-435 18-May 2021 Parkland Dedication& Development Ordinance Westgate Council Request [Regular] 21-109 21-616 21-436 25-May 2021 [Special] Qualifying Expenses for Tax Do not add any additional items Leak Adjustment Ordinance Exemption of Historic Sites Update on ETJ Items Construction Code Review Council Request 21-557 21-442 21-738 21-735 21-437 1-June 2021 No meeting-Day after Memorial Day Holiday N- 7-June 2021 Joint Meeting with City/DHA [Luncheon] 21-737 7 8-June 2021 1FY 2021-22 Proposed Budget, [Special] CIP&5-Year Financial Forecast Delegated Authority Note:Runoff Election,if any, Council Request 21-451 TBD Canvassed at this meeting 21-560 15-June 2021 2FY 2021-22 Proposed Budget, Community Services-HSAC [Regular] CIP&5-Year Financial Forecast and CDAC Council Request 21-452 21-684 21-561 22-June 2021 3FY 2021-22 Proposed Budget, Internal Audit-Building [Special] CIP&5-Year Financial Forecast Permits Council Request 21-453 21-703 21-562 29-June 2021 No meeting-5th Tuesday 20-21 Utilities Budget and Tree Ordinance Review Rates Council Request-July 20 August 2021 DIVE Solar Programs 20-2261 21-759 OJ C CIP Update Redistricting Update Council Request-July 27 f6 a a TBD June/July 2021 21-760 N m C Southwest Park Master Plan Lo GJ Dev.Districts Policy Manual Review ALA M TBD 21-553 TPID update LA ai f7 Fund Balance Policy(General N Fund,Internal Service Fund, Y Utilities) Mobility Plan Stormwater Master L C 20-2394 TBD 20-1661 Internal Audit-Water Economic Development Catalyst Fund Discussion Production&Distribution Programs and Polity (Included in Budget TBD Discussions discussions) 38 Street Closure Report IMPROVING Upcoming Closures OF \\ I DENTON Week of April 19 2021 -April 25 2021 � V P P E N I Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact Water Distribution will be Email Notification,Direct Bell Ave at Mckinney St 07/28/21 09/25/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. Water Distribution will be Email Notification,Direct Bell Ave at Mingo Rd 07/13/21 07/27/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. Water Distribution will be Email Notification,Direct Bell Ave Withers St Mingo Rd 05/29/21 07/12/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. Water Distribution will be Email Notification,Direct Bell Ave Texas St Withers St 05/05/21 05/27/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. The contractor had to move the dates from 4/30 to 5/24 but it wont Scripture Lovell Normal 04/30/21 05/28/21 Loading Crane onto Jobsite Public Works let me change the NextDoor,Message (940)391-2956 Inspections closure start date.So Boards the new dates are 5/42/21-5/28/21.Thank you Concrete Street Panel and Sidewalk Repair.The process Thorough Bred Thackery at 04/26/21 05/21/21 starts with Barricading the failed Streets N/A (940)349-7146 Intersection sections of concrete pavement, remove the pavement,and install new concrete. Total 6 Upcoming Closures 39 Street Closure Report IMPROVING 1-1&1 1 Current Closures �� 1 DENTON Week of April 19,2021 -April 25,2021 Street/Intersection From To Closure Closure Description Department Upcoming Public Department Start Date End Date Info/Notes Meeting Communication Contact Georgetown Water Distribution will be Amherst Dr Dr Malone St 04/15/21 04/26/21 installing new water main and Water NextDoor,Door hangers (940)349-7128 water services. Various traffic shifts will be required at the intersection of Engineering, NextDoor,Email Bell Ave McKinney Hickory 02/01/21 04/30/21 Bell and Oak(between Drainage,Public Notification,Direct (940)349-8425 Street Street McKinney and Hickory)in order Works business contact to cross Bell with a new Inspections drainage line on Oak Street. Administratio Water Distribution will be Email Notification,Direct Bell Ave n Dr Texas St 04/08/21 05/04/21 installing a new water main line Water business contact,N/A (940)349-7278 and services. North South Water Main Phase Engineering, Temporary Flagging in Bonnie Brae IH 35E Scripture 06/15/20 07/30/21 3 Water all lanes for pipe Direct business contact (940)349-8938 delivery. Bonnie Brae University Riney Rd 04/19/21 04/30/21 Water Line Installation Private NextDoor (940)205-9230 Development Carmel St Hobson El Paseo 03/08/21 05/07/21 Curb and Gutter Repair. Streets N/A (940)349-7146 Chimney Rock San Felipe Memorial 04/19/21 05/21/21 Concrete Sidewalk Repair. Streets N/A (940)349-7146 Elm Hickory Prairie 05/11/20 05/14/21 PEC 4 Utility Project Engineering Direct business contact (940)349-8938 Fulton Congress Panhandle 03/29/21 04/23/21 Concrete Sidewalk Repair. Streets N/A (940)349-7146 Construction is set to begin on 3-23-21:Construction West Hickory Street between N. work in the North lane of Welch Street and Carroll Blvd in W.Hickory between October of 2020 and continue Atmos,Streets, Welch and Bernard is through September of 2021. nearing completion. Email Notification,Direct Hickory Street Welch Carroll 08/31/20 09/04/21 Detailed lane closure Drainage,Water, Lane shutdown will shift business contact (940)349-8425 information is forthcoming Waste Water to North lane of W. pending approval of the Hickory between contractor's phasing and traffic Bernard and Carroll control plans. week of 3/29/21 McKinney-Mayhill Intersection This project is widening the intersection and 600'each way Mckinney duchess Glengarry 02/01/21 12/24/21 to match existing conditions Engineering NextDoor (940)349-7526 along McKinney.Also includes water,wastewater,and drainage improvements. Current Closures 40 Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact The Downtown Storm Sewer Project will upgrade the storm drainage in the downtown Engineering, corridor along the West side of Drainage,Traffic, NextDoor,Email McKinney Railroad Ave Bell Ave 02/01/21 04/24/21 the UPRR tracks between Notification,Direct (940)349-8425 McKinney and Hickory.The Public Works business contact contractor will trench across Inspections Hickory in 3 phases to place storm sewer. Engineering,Adding drainage line to Oak NextDoor,Email UPRR Drainage,Public Oak Street Bell Street Railroad 02/01/21 04/30/21 Street as part of the Downtown Works Notification,Direct (940)349-8425 Storm Sewer Project. Inspections business contact Old Bonnie Brae Roselawn Vintage 02/08/21 05/07/21 Bonnie Brae Phase 2 will be Engineering NextDoor,Direct (940)349-8938 repaving Old Bonnie Brae business contact Concrete Street Panel and Sidewalk Repair.The process Salon Ct Thorough Cul v Sac 04/05/21 04/30/21 starts with Barricading the failed Streets N/A (940)349-7146 bred sections of concrete pavement, remove the pavement,and install new concrete. Concrete Sidewalk Repair.The Chimney process starts with Barricading San Felipe Rock Kirby 04/12/21 04/23/21 the failed sections of concrete Streets N/A (940)349-7146 Sidewalk,remove,and install new concrete Reconstruct;Scripture from Bonnie Brae to approximately 1,300 ft.to the west.This includes removal and replacement of failed sections of curb and gutter.Milling of the old asphalt pavement and the Scripture Bonnie Brae 1,300 ft.to 03/22/21 06/25/21 stabilization of subgrade and Streets Direct business contact (940)349-7146 the West the installation of new asphalt pavement. Phase I East Bound Outside Lane Phase 11 West Bound Outside Lane Phase III Middle Lane Current Closures 41 Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact Concrete Sidewalk Repair.The process starts with Barricading Sun Ray Cat Tail Red Bud 03/29/21 04/23/21 the failed sections of concrete Streets N/A (940)349-7146 Sidewalk,remove,and install new concrete Wastewater collections will be Uland Railroad Rose 02/11/21 04/30/21 installing a new wastewater Waste Water NextDoor,N/A,Other (940)349-8909 main line and services. Public Works Western Blvd Airport Rd Jim Chrystal 12/21/20 04/30/21 Westpark Warehouse Phase 2 Inspections, Direct business contact (940)205-9230 Private Development Windsor Nottingham Branch 04/09/21 05/31/21 Roadway reconstruction Engineering NextDoor,Direct (940)349-7426 Crossing business contact Wastewater collections will be Wood St Mckinney St Davis St 04/05/21 05/17/21 installing a new wastewater Waste Water NextDoor,Door Hangers (940)349-8909 main line and services. This project will consist of the removal and replacement of failed sections of curb and Woodhaven Msitywood Emerson 04/05/21 07/14/21 gutter,the milling off the old Streets N/A (940)349-7146 asphalt and base material,lime stabilize the subgrade and the installation of new asphalt pavement. Total 23 Current Closures 42 Street Closure Report IMPROVING 1�11 Completed Closures DFN.1T4L(()N1 DE �l�l WeeWeekof April 19,2021 -April 25,2021 Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date = Info/Notes Meeting Communication j Contact, Administrati Water Distribution will be Email Notification,Direct Bell Ave Chapel Dr on Dr 02/22/21 04/07/21 installing anew water mainline Water business contact,N/A (940)349-7128 and services. Contractor for Vista Verde will be installing water improvements along the back of curb on the South side of Colorado Blvd. Public Works Valley Creek Greenspoint Inspections, NextDoor,Email Colorado Blvd Rd Circle 03/01/21 03/06/21 This is not a full road closure private Notification (940)268-9842 This is a single lane closure.See attached approved TCP. Development This be a minimal closure and should take one week max according to the contractor. UPDATE:Due to inclement weather,work has been delayed till the 22nd of February. Contractor for Vista Verde (Private Development)will be performing a bore and installing a water tap. Public Works Colorado Blvd Valley Creek San Jacinto 02/22/21 03/08/21 Inspections, NextDoor,Other (940)231-9036 Rd Blvd This will be a lane closure not a Private full closure. Development See attached plan sheets for TTC. The TTC contains 2 phases. Phase one(Outside lanes,East and West)is set to last 3 days. Phase two(inside lanes,East and West)is set to last 4 days. Spencer San Jacinto DCTA replacing grade crossing Denton County Colorado Blvd Road Blvd 03/28/21 03/28/21 tubs Transportation Message Boards(3/22) (940)268-7285 Authority Spencer San Jacinto DCTA replacing grade crossing Denton County Colorado Blvd Road Blvd 03/28/21 03/28/21 tubs Transportation Message Boards(3/22) (940)268-7285 Authority Completed Closures 43 Street/Intersection From Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact Installing Valley Gutter across Cordell at the intersection at of Hillcrest. The process starts Cordell Hillcrest Intersection 03/01/21 03/19/21 with barricading then remove Streets N/A (940)349-7146 pavement and subgrade and install new concrete Valley Gutter. Raintree Riverchase Wastewater Collections will be Creekdale Dr Way Trl 12/09/20 04/02/21 installing a new wastewater Waste Water N/A (940)349-8909 main and services. Water Distribution will be Crescent Fulton Coit 03/01/21 04/08/21 installing anew water mainline Water NextDoor,N/A,Other (940)349-7128 and services. Cresent Coit Caroll 03/01/21 03/05/21 Repair spalling on bridge deck. Streets N/A (940)349-7146 Concrete Street Panel and Sidewalk Repair.The process Drexel Purdue Hofstra 03/01/21 04/09/21 starts with Barricading the failed Streets N/A (940)349-7146 sections of concrete pavement, remove the pavement,and install new concrete. Concrete Street Panel and Sidewalk Repair.The process Friesian Morgan Cul v Sac 03/01/21 04/09/21 starts with Barricading the failed Streets N/A (940)349-7146 sections of concrete pavement, remove the pavement,and install new concrete. Infrastructure Safety Upgrades Ft.Worth Dr.(US 377) IH 35E FM1830 10/17/19 03/12/21 &New Sewer Main Install TxDOT (940)349-8938 (temporary closures) Laying new waterline to the weather is delaying Highland Park Bonnie Brae Jasmine 01/25/21 03/10/21 along Highland Park towards Engineering testing of the new line in NextDoor (940)268-8946 Bonnie Brae. Highland Park. Concrete Street Panel and Sidewalk Repair.The process March Rail Cat Tail Heron Pond 01/11/21 03/05/21 starts with Barricading the failed Streets N/A (940)349-7146 sections of concrete pavement, remove the pavement,and install new concrete. Completed Closures 44 Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact Phase one should last two weeks.02-05-2021 thru 02-19- 2021 Contractor will be constructing the drive way approaches and will be moving traffic to the West side of Mayhill per Public Works attached plan Inspections, NextDoor,Email . Mayhill Morse MKinney St 02/05/21 03/12/21 Private Notification,Social 940-205-8278 Phase 2 should last one week Development media 02-19-2021 thru 02-26-2021 Contractor will be constructing the drive way approaches and will be moving traffic to the North Side of McKinney St per attached plan. Street Reconstruction Remove and replace curb and Mistywood Lane Woodhaven Jamestown 10/01/20 03/26/21 gutter as needed. Streets N/A (940)349-7146 Remove old asphalt and stabilize subgrade. Install asphalt pavement. Weather delays. Prairie Elm Pierce 06/01/20 03/26/21 PEC 4 Utilities Engineering NextDoor,Direct (940)349-8938 business contact Storm drain improvements,as Prairie St. Locust St. Elm St. 03/23/20 03/26/21 part of Pec-4 Ph 1&2 Engineering Direct business contact (940)349-8938 Project. Street closed to thru traffic. Wastewater Collections will be Riverchase Trl Stoneway Dr Waterside PI 12/09/20 04/02/21 installing a new wastewater Waste Water N/A (940)349-8909 main and services. Update:Due to multiple rain events and below freezing temps,all concrete placement has been delayed.Therefore delaying the contractors drainage improvements and Public Works Ryan Rd Roxbury St FM 2181 01/04/21 03/19/21 road reconstruction.They plan Inspections, NextDoor,Email (940)268-9842 to be complete by 03-19-2021. Private Notification Development Contractor will be demoing the existing drainage and roadway and then installing drainage improvements across Ryan RD at the Hunter's Creek area. Completed Closures 45 Street/Intersection From To Closure Closure Description Department Upcoming Public Other Department Start Date End Date Info/Notes Meeting Communication Contact Need road closure to load crane onto jobsite.Weather could be private Scripture Lovell Malone 03/20/21 03/27/21 an issue so the closure is Development NextDoor (940)391-2956 extended just in case they need more time. Windsor Hanover Branch 08/24/20 04/08/21 Install utilities and road Engineering NextDoor,Email (940)349-7426 Crossing reconstruction Notification Total 22 Completed Closures 46