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052121 Friday Staff Report
„ City Manager's Office " 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: May 21, 2021 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, Interim City Manager SUBJECT: Staff Report I. Council Schedule A. Meetings 1. Public Utilities Board on Monday, May 24, 2021, at 9:00 a.m. via video/teleconference—City Council Work Session Room. 2. Zoning Board of Adjustment on Monday, May 24, 2021, at 3:00 p.m. via video/teleconference—City Council Work Session Room. 3. Council Airport Committee on Tuesday, May 25, 2021, at 10:00 a.m. via video/teleconference—City Council Work Session Room. 4. Work Session of the City Council on Tuesday, May 25, 2021, at 2:00 p.m. via video/teleconference—City Council Work Session Room. 5. Downtown Denton Tax Increment Financing Zone No. 1 on Wednesday,May 26,2021,at 12:00 p.m.via video/teleconference—City Council Work Session Room. 6. Cancelled - Agenda Committee on Wednesday, May 26, 2021, at 2:30 p.m. in the City Manager's Conference Room. 7. Cancelled-Board of Ethics on Thursday,May 27,2021, at 10:00 a.m. in the City Council Work Session Room 8. Sustainability Framework Advisory Committee on Thursday,May 27, 2021, at 2:00 p.m. via video/teleconference—City Council Work Session Room. 9. Civil Service Commission on Friday, May 28, 2021, at 9:00 a.m. via video/teleconference—City Council Work Session Room. 10. Audit/Finance Committee on Friday, May 28, 2021, at 1:00 p.m. via video/teleconference—City Council Work Session Room. OUR CORE VALUES Integrity • Fiscal Responsibility • Transparency • Outstanding Customer Service II. General Information & Status Update A. Pending Council Requests Work Session Topics — Pursuant to Ordinance No. 19- 2026, the following items will be discussed during the May 25 City Council work session.Each week,the topics included on the next week's agenda will be in the Friday Report. Staff contact: Stuart Birdseye, City Manager's Office 1. Work session regarding the one-minute pitch process. a. Requestor: Council Member Armintor b. Council Member Request: "I would like to make a one-minute pitch to replace 1-minute pitches with a system whereby Councilmembers submit any work session and 2+hr information requests to staff weekly, biweekly, or monthly, and staff publishes them in the Friday report (along with any remaining one- minute pitch requests still in the queue from the old system). Councilmembers then either (a) indicate to staff individually by email which requests they support to move forward,or(b)have a work session discussion to decide which work session and information requests they would like to see move forward. Requests with the interest of two or more councilmembers automatically move forward.That way even councilmembers in the minority can bring work session request and information requests forward that represent their constituents, as long as there is at least one other councilmember who supports their request." c. Staff Information: During the annual City Council retreat on Saturday,August 17, 2019, Council discussed how to utilize and prioritize staff s time when responding to requests for information from individual Council Members. Staff communicated the challenges of having no structure, including that the list of individual requests grew (lengthening the time to respond to requests), and some requests required a substantial amount of staff time for an individual request, which redirected staff from other priorities established by the body of Council. The result of those conversations on how to best manage and prioritize staff time was the "one-minute pitch" process adopted by the City Council on August 27, 2019 through Ordinance No. 19-2026 (Exhibit 2). The process requires requests for information that will take over 2-hours of staff time, or is a policy or work session request, to be presented in one-minute by the requesting Elected Official during a standing work session item. The remaining Elected Officials then have one-minute each to respond to the request and indicate their support. Staff will then act on all requests where a consensus of Council (four members) have indicated support. One of the goals of the one-minute pitch process is to ensure requests that will use large amounts of staff resources are supported by the Council as a body, rather than an individual Council Member. It allows the Council Member to transparently make their request, and receive feedback, in an open meeting where staff can receive direction from the body to proceed with the request. If the Council would like to move forward with a work session,staff can prepare information and potential alternatives for how staff can receive direction and priorities from Council, including those alternatives proposed by Council 2 Member Armintor, for discussion. Staff anticipates that preparing for the work session would use 10-20 hours of staff time. d. Date requested: May 2, 2021 e. Format for response: Work Session 2. Work session to discuss using ranked-choice voting for officers of Council, Committee, Commissions, and Boards. a. Requestor: Council Member Beck b. Council Member Request: "The Denton Charter Article II, Sections 2.07, and 2.08.c as well as other applicable local and state code describe that for the most part, council sets its own rules for how the council and most committees, commissions, and boards nominate officers. Most nominations for these officers (e.g. a commission chair or the council's mayor pro tem) follow what Robert's Rules of Order would characterize as floor nominations from members. However, at this point Denton procedure generally veers from Robert's Rules. For example, multiple nominees are generally not always considered and balloting of the members from amongst all nominees is not used. I request any needed staff report and a work session to discuss amending our rules and regulations to adopt full open nominations followed by a variant of rank-choice (or automatic runoff) voting from amongst all nominees until such time as a majority choice is selected. As an example, a suggested procedure might be: 1)NOMINATIONS: all nominations from the floor are first accepted along with any optional justification from the nominating member. La) immediately upon receiving a nomination the acting chair determines if the nominee is amenable to nomination, where this step may be skipped if the member nominated themselves. Lb) (as needed) staff identifies if the nominee is eligible and conveys this to the acting chair. Lb.1) if a nominee is ineligible,their nomination may be discounted by the chair and may not be put into nomination but another member. 1.c) all members including the chair are afforded the chance to nominate or second a nomination along with any optional justification. 2) RANK-CHOICE VOTE: After all valid nominations are determined, an open ballot is held in which each member ranks their choices from amongst the nominees. 2a)if no nominee receives a simply majority,the lowest vote count nominee is eliminated and votes for them are automatically transferred to the next higher rank of each member-voter; often referred to as an automatic runoff. In this way,we more closely adopt the will of the member body rather than first to be recognized by the acting chair. For most officer positions across council, commissions, and boards this will be substantially identical to the status quo and will thus result in no hardship on council,board members, or staff." 3 c. Staff Information: In the ranked-choice voting system,also known as"instant- runoff voting," voters rank all the candidates for a given office by their preference—first choice, second choice, etc. The votes are first tallied based on the first choice on every ballot. If no single candidate wins a first-round majority of the votes, then the candidate with the lowest number of votes is eliminated and another round of vote tallying commences. If a voter's first choice is eliminated, then the vote goes to the second choice and so on. Eventually, one candidate receives a majority (over 50 percent) and wins the election. If the City Council would like to implement such a system for all officers,there are some items, including but not limited to what is listed below,that should be considered regarding logistics, transparency, and rapport among volunteer members: • Constructing a ballot and tabulation process that complies with the Texas Open Meeting Act (TOMA) requirements; • Time to train staff liaisons and members for the consistent implementation of the process across 30 committees, boards, and commissions; • Potential of creating animosity and damaging rapport between volunteer advisory board members when ranking, and being ranked by, the other board members; • Potential difficulty or apprehension for a new member to a Board or Commission to participate in a ranked-choice voting system; • Procuring, implementing, and using a software that can be displayed to ensure manual process mistakes are eliminated; • Developing protocols for any members who do not wish to identify a second, third, etc. choice. (i.e. —avoiding a stalemate); • Developing any changes to the B&C Handbook may be necessary to clearly outline the process. d. Date requested: May 16, 2021 e. Format for response: Work Session 3. A work session on a City initiative to increase COVID vaccine access. a. Requestor: Council Member Maguire b. Council Member Request: "In early 2021,the most efficient way to distribute COVID vaccines was through hubs like the DCPH clinic at TMS. For efficiency, these hubs had to implement some barriers to vaccination, such as requiring an appointment, requiring patients to find transportation, and requiring photo ID.Most residents who were willing and able to overcome these barriers have been vaccinated.Unfortunately,we are still a long way from herd immunity, and executive orders have made it difficult to protect public health by requiring masks. It is more urgent than ever that we reach out to unvaccinated residents and remove as many barriers as possible. I am requesting a work session on a City initiative to increase COVID vaccine access. Steps to be discussed can include but are not limited to: 4 • Expanding the partnership between the City of Denton and Denton County Public Health. • Not requiring ID or appointments. • Onsite vaccinations and incentives for city employees. • Onsite clinics at Denton's largest workplaces. • Sunday clinics at churches. • Clinics at locations where unhoused Dentonites tend to gather, such as Our Daily Bread, the Monsignor King Center, and City parks. • A mobile vaccination bus. • A door-to-door campaign encouraging and facilitating vaccination. • Employing Spanish speakers to knock doors in neighborhoods with large Spanish speaking populations. • Partnering with Denton ISD to offer vaccines to students, parents, and employees at their home campus on school days. • Partnering with our colleges and universities to offer vaccines to students and employees on campus." c. Staff Information: COVID-19 vaccinations are available for people 12 years of age and older through Denton County Public Health(DCPH). As of May 17, 2021, DCPH has issued 203,734 first doses of the COVID-19 vaccine, and 189,237 of the second dose. Since DCPH started administering the vaccine,the City of Denton Fire Department(DFD)has partnered with the County to assist administering the vaccines. Until early May, DCPH administered the vaccine using Texas Motor Speedway(TMS) as a major hub. People would make their reservations online, and travel to the speedway to receive their shots. Beginning in early May, DCPH has now moved to smaller, more localized vaccine events in an attempt to reach populations that could not travel to the TMS or find an appointment time that was convenient, including vaccination clinics at Our Daily Bread and The Salvation Army(in Lewisville) on April 30 and May 21, and are planning a follow up clinic on June 11. The clinic on May 21 provided second doses to those who were vaccinated on April 30 and first doses as well. The June 11 clinic will provide second doses for those vaccinated on May 21. The City worked with local resources to already have all interested City employees receive the vaccination and is also looking at ways to have an incentive through our wellness program for those employees that have been vaccinated. The City of Denton is committed to continuing the partnership with DCPH to administer the vaccines. The Fire Department has outlined their coordination efforts, and other information regarding their role administering the COVID-19 vaccine, in Informal Staff Report 2021-032 (Exhibit 3) from May 21, 2021. If City Council would like to pursue options contained within Council Member Maguire's request, staff recommends asking for a work session that includes DCPH. During this work session, the City Council, City staff, and DCPH staff could discuss these and other potential options, staffing and resource requirements, budget considerations, and potential funding sources including 5 the American Rescue Plan. Depending on the scope of the presentation, staff estimates that preparing for a work session would take between 10 and 20 hours. d. Date requested: May 20, 2021 e. Format for response: Work Session B. Westgate Virtual Community Meeting — On Thursday, May 20 City staff hosted a virtual community meeting on the Westgate Capital Improvement Project that also provided information on development activity occurring in the Westgate corridor (a recording of the meeting will be available online next week www.cityofdenton.com/virtualcommunitymeetings). Thirty-four Denton residents participated in the conversation. City staff and representatives from both the Texas Department of Transportation (TxDOT) and the Denton Independent School District (DISD)presented materials to meeting attendees(presentation is attached). The intent of the meeting was to provide an overview on the status of known private development projects in the area,provide updates on the I-35 Widening Project,present information on the Bonnie Brae Phase 6 Project, and to discuss options that are being considered as the scope of the Westgate Capital Improvement Project is finalized. The Westgate Capital Improvement Project's current scope is a 2014 Bond-funded project that involves the reconstruction of the southern segments of Westgate from Fladger to Windsor with drainage and utility upgrades. Westgate is currently the only point of access for residents that reside in the neighborhood that is comprised of Fladger Drive, Darby Lane and Barrow Drive. As the project scope for the Westgate Capital Improvement Project is finalized, staff is considering temporary access points to the north that would connect to either Bronco Way or the east/west portion of Westgate that runs adjacent to the Stonehill Center. Given the amount of development that is happening in the area, and the close proximity to the new Denton High School, staff conducted preliminary research on potentially reconstructing the full extent of the current north/south portion of Westgate along with potential permanent connectivity to the east/west portion of Westgate and Bronco Way. The attached map provides additional detail on the location and extents of the options that are being considered. A City Council Work Session is scheduled for Tuesday, June 8 to further discuss options for improvements to Westgate and seek feedback from the City Council on the preferred scope of the project. Pending feedback from the City Council, staff will finalize the scope of the project and include any additional scope components as a Capital Improvement Plan funding request as part of the Fiscal Year 2021-2022 budget development process. After the scope is finalized and as the project enters the schematic design phase, staff will host an additional community meeting to seek resident feedback on the proposed design. Details on the project's scope, schedule, and budget will also be updated on the City of Denton website at www.cityofdenton.com/westgate. Staff contact: Rachel Wood, Capital Projects C. Denton Fire Department COVID-19 Vaccine Update—The Fire Department included Informal Staff Report No. 2021-032 in today's report to highlight their involvement and role, and coordination efforts with Denton County Public Health to provide vaccines to the Denton community. Staff contact: Kenneth Hedges, Fire 6 D. DCPH COVID-19 Work Session Responses—During the May 11 COVID-19 Work Session with the City Council, there were a variety of questions submitted by Elected Officials to Dr. Richardson with Denton County Public Health (DCPH). These questions, along with an additional question received on May 18, and DCPH's responses are listed below. Staff contact: Sarah Kuechler, City Manager's Office • What is DCPH's supply of vaccinations currently(type and number)? Have there been troubles with vaccines expiring before being used? • We have over 81KPfizer doses on hand. We have very, very little waste and have plenty of supply for current demand. We do not currently have any other manufacturer supply. • How will DCPH reach vulnerable populations? And how is vulnerable populations or neighborhoods defined? • We continue to reach many of our most vulnerable: o SPAN and DCTA have provided free transportation to TMS clinics o The call center has been able to register people who have limited technology access (and the center has coordinated travel using SPAN/DCTA) o DCPH has worked with homelessness support organizations in Denton and Lewisville to vaccinate onsite. This effort continues. o DCPH is working with schools for increasing neighborhood access for 12-1 S ages (LV clinic this week, CH Collins this week) o DCPH has partnered with Emergency Service District in Argyle to deliver vaccine to homebound patients; this effort continues o DCPH has partnered with refugee service organizations for specialized clinics o Vulnerability assessment continues to evolve—we utilize CDC's "Vulnerability Index"by census tract o We request vaccination data from DSHS on immunization rates by zip codes (this is outside of the information we have from our own vaccine clinics); based on results, we can prioritize lower vaccination-rate geographic locations • Does DCPH have a plan to do mobile vaccination stations? (note: the City would be willing to partner with DCPH if any of our City facilities are helpful for certain target neighborhoods or populations, such as Senior Center,Rec Centers, Fire Stations, etc.) • Mobile clinics are anticipated in conjunction with vulnerability assessments and demand. • Is photo ID required for vaccination? If so,what can be done for those without photo ID? • Photo IDs have been preferred but not required;some type of ID is required to assist in reporting/recording the vaccine in the statewide database;ID type is a very general category— work/school ID, bills with mailing address, school record, etc. • How will DCPH reach parents & families and educate on the availability of vaccines for ages 12-15? (assuming approved by CDC). Is there a difference in the vaccines administered to kids vs. adults? • Pfizer is the only vaccine authorized for pediatric patients • Is there a plan for reaching those who are "hesitant"toward the vaccine? • DCPH continues to use press releases, social media posts, targeted social media message buys, health education presentations, co-branded advertising for clinic locations, and many, many other avenues for health education and advocacy • Is there value in collecting a representative sample of antibody tests in order to gauge herd-immunity? • Research in 'prevalence" is important; it is statistically difficult to perform a large, randomized prevalence study using antibody testing to estimate overall immunity. DCPH is not equipped to perform this scale of human subject research. This is typically performed in academic health centers with federal grant support. • Can Denton County Public Health request a supply of the Johnson & Johnson one-shot vaccines to help reach those that might be resistant to vaccination or not able to schedule for 2 shots. Is it possible to request a specific supply from the state? • Supply began in a haphazard way as it was, essentially,forced allocation of one manufacturer. Because of that, we still have ample supply of Pfizer. We do not anticipate ordering additional vaccine at this time. Also, our partners have voiced an inability to move J&J vaccine as quickly—we feel Pfizer remains our best option for now. One additional critical note: Pfizer is approved for 12+, making it the most practical vaccine for public access. E. Emerging Energy Legislation — Legislative proposals to provide low cost loans (Securitization) to provide the liquidity needed for ERCOT market participants who have defaulted on payments due to ERGOT, and which have consequently resulted in short payments by ERCOT to generators during winter storm Uri, have been moving in Austin. Denton's lawsuit against ERCOT has prevented short payments (default uplift) to Denton. The attached House Bill 4492 (Paddie) which is the consensus securitization bill among ERCOT stakeholders, passed the House with bipartisan support and was referred to the Senate Business and Commerce Committee. A committee substitute from the Chair of the Senate Business and Commerce committee was unexpectedly introduced at the last scheduled meeting of the Committee. The committee substitute is a completely different bill than the engrossed version that was referred to the committee from the House and most stakeholder, including DME do not support it. DME sent letters requesting Senators Nelson and Springer oppose the committee substitute and support the engrossed version. Senate Bill 3, an omnibus bill to address winter storm Uri requires weatherization of the energy chain from natural gas well head to the electric generation burner tips. It imposes fines of $1 million per day for violations. The bill also includes comprehensive restructuring and governance of the ERCOT board of directors, a new weather emergency alert system, extreme weather preparedness and weatherization requirements for water production and supply systems, identification of critical loads and medically critical customers, as well as several directives to the Public Utility Commission to study and implement market changes that reflect the impact of intermittent generation resources (renewables) on overall grid reliability. 8 The announcement by Governor Abbott (May 20) that there will be a special session focused on redistricting provides and option for the legislature to delay passage of these bills into the special session. Staff contact: Terry Naulty, DME F. City of Denton Landfill Expansion Permit Hearing Update—Building on the April 2, 2021 Friday Report, a preliminary hearing by the State Office of Administrative Hearings was held on May 18, 2021 at 9:00 a.m. via Zoom with the purpose of establishing jurisdiction, naming parties, establishing a procedural schedule for the remainder of the proceeding, and addressing other matters as determined by the Administrative Law Judge regarding the City of Denton's Application to expand the City of Denton Landfill, Permit 1590B. The May 18 hearing was advertised in the Denton Record Chronicle and Al Dia, and affected parties were sent specific notice of the hearing with instructions on how to participate. Of the approximately 16 affected parties named by the Texas Commission on Environmental Quality and sent letters outlining participation requirements, only two (2) attended the hearing and requested party status. Those two individuals are, and have been, represented by North Texas Legal Aid. A hearing schedule was proposed and accepted by all parties. The first step of this schedule has allotted 30 days to mediating a settlement between the parties represented by Legal Aid and the City. In anticipation of this directive, the City of Denton and its consultants have been working with Legal Aid to better understand their client's concerns and to negotiate an agreement that would address these concerns causing them to remove their objections to the permit. As of this morning, terms have been identified that are amendable to both parties. Council will be asked to approve this settlement agreement. Successful mediation would significantly reduce the time and costs of a full contested case hearing to both the City and the protestants. Staff contact: Brian Boerner, Solid Waste and Recycling G. Home Chemical Collection Drop-off Services — In response to COVID safety protocols,the City of Denton Solid Waste and Recycling Department ceased receiving home chemicals brought directly to its facility located at the City of Denton Landfill. Solid Waste Staff has continued to provide the curbside collection of home chemicals during this time. As part of the City's reopening plan, the City of Denton Home Chemical Collection Facility will reopen June 14 to accept waste home chemical materials for reuse and/or disposal. Materials accepted include waste paints, pesticides, crafting materials, batteries, and other potentially hazardous chemicals generated by residents of the City of Denton. Solid Waste will continue to provide curbside service for residents who have called-in to Customer Service at (940) 349-8700 and scheduled a collection. Additionally, the City's reuse store will be open to provide residents an opportunity to recover usable material collected for reuse in their home at no charge. More information on the City's Household Chemical Disposal program can be found online on the Solid Waste and Recycling Department's website and will be pushed to interested residents through social media outlets. Staff contact: Brian Boerner, Solid Waste and Recycling 9 H. Slide repairs at Water Works Park — This spring, staff began preparations for the opening of Water Works Park after closing operations in September 2019. Among the identified repairs needed were a pump and impeller that controls the orange body slide and the blue/white speed slide. The replacement pump and impeller were ordered on April 2,with expected installation in early May. However, due to manufacture delays, the contractor has moved the install to later this month. Water Works Park will open for a sneak peek weekend on Saturday, May 22, from noon to 6 p.m.Due to the maintenance on the slides,we will offer guests an admissions discount of$2 off their paid admission tickets. Guests will have access to the blue body slide and the blue tube slide in Water Works Park, and the orange body slide in the Natatorium. Passholders will receive an email regarding the temporary delay on the two slides that will be down for the sneak peek weekend. Staff will also post a notice on social media to help families planning their weekend trip. Staff contact: Monica Martin, Parks and Recreation I. Utility Assistance Funding Update—On April 12,2021 Customer Service began direct referrals to United Way of Denton County (UWDC) for residents who are experiencing COVID related income loss and do not own their home. This has reduced the current number of aid requests to Interfaith Ministries. However, assistance requests to Interfaith Ministries during the pandemic continue to be greater than previous years. Families Assisted by Month 80 Families Assisted Oct-Apr 350 293 60 300 40 250 233 200 152 20 150 0 100 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept 50 0 2018-19 ■2019-20 ■2020-21 -21 In the December 17, 2020 meeting, City Council increased Interfaith Ministries FY2020-21 funding by$125,000. Currently,42%of the fiscal year remains with 57% of available funds and remaining budget still available for the remainder of the year. To ensure utilization of available funding during this period of increased customer needs Customer Service issued direction to Interfaith Ministries to allow customers who meet assistance qualifications to receive assistance with up to three months of bills between January 1, 2021 and September 30, 2021. Fund balances will continue to be monitored closely. 10 2020-21 Fund Health $65,510 25% $113,866 43% ■ Remaining Budget Y ■Available Funds 583,235 32% ■Administered Funds Any customer who contacts Customer Service indicating need for assistance is submitted as a referral to UWDC or Interfaith Ministries as appropriate and is granted an agreement to ensure service continuation while they are working through the application process. Any resident who is experiencing financial hardship and difficulty paying utility bills should contact Customer Service at (940) 349-8700. Staff appreciates the opportunity to serve our customers are here to help as much as possible. We appreciate the Council's help in communicating our availability to customers who express concerns to them. Staff contact: Christa Foster, Customer Service and Public Affairs J. Winter Storm Uri FEMA Reimbursement — The Finance Department submitted two separate projects to FEMA for partial reimbursement. In total, staff submitted $334,632 in eligible expenses and anticipates hearing back from FEMA within 4-6 weeks regarding the amount approved for reimbursement. Staff contact: Cassey Ogden, Finance K. City Irrigation Meters—During the April 27, 2021 Water rate presentation at the City Council meeting, staff received a question regarding the number of irrigation meters at City facilities or parks. The City has 103 irrigation meters at various locations around the City. In FY 2019-20, irrigation charges totaled $315,930. Staff contact: Cassey Ogden, Finance L. Priority Bill Status Report — While the City of Denton is tracking hundreds of bills filed during the 87th Session of the Texas Legislature that could potentially impact the City of Denton, staff are more closely monitoring the status and progress of a subset of these bills in a priority tracking list. These priority bills have a high impact to the City of Denton and/or are progressing rapidly through the legislature toward full passage. A list of our priority bills that are being monitored is attached. Staff contact: Ryan Adams, Customer Service and Public Affairs M. Tree Relocation Pilot Project Update—Parks and Recreation staff have been observing the oak trees removed during the Tree Relocation Pilot Project for viability. Due to the shock of February's winter storm, some of the trees died. However, eight trees are thriving and will be planted in parks this fall. When staff identifies locations for the transplants, volunteers can sign up for shifts to help plant the trees; staff anticipates this to be in the fall. Staff contact: Carly Weld and Haywood Morgan, Parks and Recreation 11 N. Memorial Day Holiday Service Change—In recognition of the Memorial Day Holiday on May 31, the City of Denton Solid Waste and Recycling service provision will be affected as follows: • Residential collections will move forward one day throughout the week(i.e. Monday to Tuesday, Tuesday to Wednesday, etc.) • Commercial, front-load collections will be collected as regularly scheduled, • Roll-Off collections will service only scheduled containers on Monday and resume all normal services the remainder of the week • The City of Denton Landfill will be open to the public from 7:OOam to Noon on Memorial Day and resume normal hours (7 a.m. to 4 p.m.) the remainder of the week This information will be released through a press release and posted on the City's website as well as its social media outlets. Staff contact: Brian Boerner, Solid Waste and Recycling O. State Legislative Action Update—As bills continue to move through committees and progress to the floor of each legislative chamber, City staff and legislative consultants have been actively involved in upholding Council's adopted 2021 legislative program. The following are brief summaries of actions taken this week on proposed legislation: • Issued a letter to the Denton legislative delegation in accordance with Council direction regarding the preservation of compromise amendments achieved in the House for HB 1869. If adopted as originally filed, the bill would drastically limit the ways in which the City could issue tax-supported debt; and • Engaged Senator Springer's office with the City's legislative consultants to advocate opposition for amendments to SB 877 that would adversely affect the City's ability to regulate inspections after a disaster. Staff will continue to actively advocate for the Council's legislative program until the end of the session on May 31, 2021. Staff contact: Rachel Balthrop Mendoza, City Manager's Office P. North Lake Park Disc Golf Course Sponsorship Package — The Denton Parks Foundation (DPF) focuses on fiscal sponsorships, which ultimately make our parks better. DPF's newest developed partnership is with 940 Disc Golf Association. With their efforts of sponsor solicitation, DPF has secured 18 sponsors for Denton's disc golf course at North Lakes Park, resulting in an investment of over $11,000. Each sponsorship was $650 and includes exclusive designation as a Hole Sponsor for one of the 18-disc golf holes, logo recognition on the basket and tee sign, and recognition on the Denton Parks Foundation website and social media platforms. Each sponsor has agreed to the following conditions: • Hole Sponsorships will be for a period of 3 years and will receive the first right of refusal. • Sponsors must provide trademark logos for promotional materials and marketing use. 12 • Agree to the terms that no City employee has directly or indirectly solicited or accepted anything of value in return for being influenced in the performance of an official act. • Be forthcoming and advise the City if a sponsorship is concurrent with a planning, permit, or procurement application or if the donor is in litigation against the City. Many of the proposed sponsorships are businesses that sell alcoholic beverages and hemp-related products. The Park and Recreation Department wanted to provide the list of sponsors generated by 940 Disc Golf Association and the DPF to City Council for consideration. Please contact Gary Packan with any concerns. The partnership between the disc golf association and foundation is planned to move forward on June 1. This sponsorship package was presented to, and supported by, the Parks, Recreation and Beautification Board on May 17, 2021 with a vote of 6-0. • Listed below are all the secured sponsors: • Denton County Brewing Company • Kelsoe Properties LLC • Second Hand Sports & Game Swap • Mortgage Brewer • Ace Disc Golf • Rubber Gloves • CCSD Denton • Lucky Lou's • Oak Street Drafthouse, East Side Denton, &Miss Angeline's • Massage Heights • The Helping Friendly Hemp Company • Nortex • Ideal Discs • Western Electric • 940 Disc Golf • Dynamic Discs • Bomb Squad Disc Golf Club • Bingham Williams and Associates Currently, PARD is working on a second disc golf course in North Lakes Park for beginners and younger participants. If sponsorships are in the future of this course, PARD and DPF would consider a different approach due to the anticipated age group. Please contact staff if you have any questions or concerns you may have regarding this sponsorship package by June 1. Production of course signs will move forward after that date. Staff contact: Gary Packan, Parks and Recreation and Brooke Moore, Denton Parks Foundation III. Responses to Council Member Requests for Information A. Drainage Concerns on Fawn Drive and Antler Circle—On May 12, Council Member Beck requested information about drainage issues on Fawn Circle and Antler Drive after speaking with residents of the neighborhood. Staff received several complaints 13 from the residents in this area in the past few years. Staff reviewed the drainage plans for the Deerwood Phase II and the documented runoff from the adjacent property, the Brown tract, and found that stormwater was designed to be intercepted near the fence line and directed south. Due to the number of complaints that had been received, staff performed an investigation and determined that the drainage pattern had shifted, and runoff was now entering the Deerwood neighborhood, as well as increased groundwater flow and subsequent seepage. During the Summer of 2020, Staff conducted several meetings with Connie Brown, the property owner, and her family to discuss possible solutions. The Brown family informed Staff they did not have the resources to remedy the situation on their own. As an alternate, Staff proposed the acquisition of a drainage easement near the property line for the City to complete the improvements needed to direct the water south, as it was designed to on the Deerwood Phase II plans. Staff began the process of identifying funding sources to complete a survey and create a concept plan to present to City Council for approval. Before this could be accomplished, the property owner notified the City in September that they were going to sell a portion of their land. On October 7, Staff met with the property owner,her real-estate agents, and the potential buyer, Jim Strange of Tremont Construction. During this meeting, Staff conveyed the neighborhood's drainage concerns to Mr. Strange, who began to work with their engineer to mitigate the drainage concerns. Development of the property will solve the drainage problems once construction is completed; therefore, the City did not pursue the purchasing of an easement. On January 20, 2021 a Pre-Application Conference for King's Way, the proposed development, was held and on March 4, a Development Application was submitted. The plan and drainage exhibit provided indicate that the development will prevent runoff from continuing into the Deerwood Neighborhood. Once the Development Review Committee approves the plans for the King's Way development, a construction timeline will be created. Staff is in contact with several residents who have raised concerns to update them on the status of the property's development, with emails dating from June 16, 2020 to November 12, 2020. Staff will continue to provide updates as development plans are being finalized. Staff will provide updates in a future Friday Report as progress is made. Staff contacts: Daniel Kremer, Public Works &Michael Smith, Engineering B. Windsor Drive and Nottingham Drive Intersection — On May 14, Council Member Beck requests staff assess making the intersection of Windsor Drive and Nottingham Dr. an all-way stop to address concerns of unsafe vehicle speeds. This intersection is currently a two-way stop, having traffic on Nottingham Dr. stop and yield to drivers on Windsor Dr. Additionally, Staff received several Engage Denton requests for this intersection. After investigation, staff determined that this intersection does not warrant an all-way stop. According to the Texas Manual on Uniform Traffic Control Devices, or TMUTCD, all-way stops cannot be used to control speeds, and are only warranted where TMUTCD regulations, Institute of Transportation Engineers guidelines, or Engineering judgements are met. However, staff will be performing a speed study on this section of Windsor Drive once construction is complete in Fall of 2021 to determine if any traffic calming measures are necessary. Staff contact: Becky Diviney, Engineering 14 C. Ryan Ranch Road Conditions—On May 17, Mayor Hudspeth, and Council Members Maguire and Davis forwarded concerns about the road conditions within the Ryan Ranch neighborhood. As part of our ongoing efforts to actively maintain wastewater infrastructure, a utility replacement project was scheduled in the Ryan Ranch Estates neighborhood for the first half of this year. The project started in late December last year and was schedule to be completed by April 2021. It should be noted that the work includes the replacement of wastewater mains,manholes,laterals and clean outs along neighborhood streets in this area. Typically, this type of work is carried out in several steps: • Trenching for Wastewater(Sewer) line • Replacing the wastewater main along a street segment • Installing taps and laying new service laterals for each residential unit • Removing and replacing manholes • Installing cleanouts at the right of way • Pavement restoration Given the complexity of the project the overall schedule for this project was approximately 5 months. Staff completed the utility replacement project by the end of April and has been working on identifying the best alternative for conducting the pavement restoration(last step) since the beginning of May. Initially, staff intended to contract out the street restoration work. After meeting with the contractor and the Street Department, it was determined that the contractor did not have the means and methods to complete this project in a timely and cost-effective manner. The Street Department staff began working on developing other options to complete the pavement restoration. The first step in developing a long-term solution for pavement restoration was to collect soil samples to determine the integrity of the existing pavement and confirm the condition of the subgrade. This task was completed this week and based on the results, it was determined that the best path forward was to keep the majority of the work in-house by conducting a full depth replacement in the trench line, followed by a mill and overlay. Due to the current storm event this week and the wet soil conditions, street department staff will not be able to begin work until the first week of June as the subgrade preparation requires dry soil conditions. The pavement restoration work which consists of subgrade preparation (two weeks) and mill and overlay (two weeks) is expected to be completed by the end of June. Staff contacts: Casey Bowles, Water/Wastewater Utilities and Daniel Kremer, Streets D. Erosion on Pockrus Page Sidewalk — On Monday, May 17 Council Member Beck forwarded a resident inquiry regarding erosion concerns on the Pockrus Page sidewalk (see image below). The existing sidewalks were constructed as a City of Denton project in 2019. The current erosion issues are a result of recent residential development. After receiving the inquiry from Council Member Beck, Capital Projects staff assessed the current erosion issue and determined that additional concrete adjacent to the brick perimeter wall of the new neighborhood needs to be poured (see image below) to prevent sediment from washing onto the sidewalk. The 15 additional concrete work will cost approximately$2,500 and should be completed by the end of June, weather permitting. Public Works staff contacted the residents on Tuesday, May 18 who submitted their inquiry to Council Member Beck to discuss their concerns and the City's remedy plan to address erosion issues. Staff contact: Dustin Draper, Capital Projects and Daniel Kremer, Public Works R 4�S t� aea reMa b W!rCA waA b Ma CVe bts lhn area E. Back-In Parking on Hickory— On May 19, Council Member Byrd requested history on the back-in parking on Hickory Street. Back-in parking along Hickory Street was a part of the "Hickory Grand Street" capital project. The project spanned from the Downtown A-Train Station to Locust Street and included new pavement construction, sidewalk widening, implementation of Americans with Disabilities Act standards, landscaping,parking reconfiguration,pedestrian lighting, and power supply for future growth. The attached Informal Staff Report (ISR) No. 2018-164 from November 2018 provides an overview of the project history and the studies conducted prior to ultimately designing the roadway with a back-in parking design. As noted in the ISR, Denton Police Department Public Safety Officers (PSOs) will continue efforts to enforce back-in parking along Hickory Street. Staff contact: Rachel Wood, Capital Projects F. Bonnie Brae Traffic Control Concerns — On Wednesday, May 19 Mayor Pro Tern Meltzer inquired about the traffic barrels located on Bonnie Brae Street. The North South Water Phase 3 —42"Water Transmission Main Project limits are from I-35E to north of McKenna Park. The 42" Pipe needed for the project is currently placed adjacent to the southbound lane in advance of installation, requiring barrels be placed according to the projects approved traffic control plan for safety. The original contractor for this project has been terminated and the City is working with the contractors' surety to negotiate the terms of a claim and tender agreement to select a 16 new contractor to complete the work. Final negotiations are underway,once the terms have been agreed upon by staff and the surety, the contract will be brought to the Public Utilities Board and City Council for consideration. Once a new construction contract is in place,project is scheduled to be complete within 265 calendar days from the issuance of notice to proceed, assuming the preferred contractor is selected and weather permitting. Staff contact: Robin Davis, Capital Projects G. Scripture Street Condition Update - On May 19, a business owner contacted Mayor Hudspeth and other City staff regarding roadway condition concerns on Scripture Street near the Bonnie Brae roundabout. The Streets Department is making temporary repairs to Scripture Street near the intersection with Bonnie Brae to improve the quality of the roadway until permanent roadway repairs will be made as part of the North South Water Main Phase 3 Project, which has been on hold since December 2020 due to default of the contractor. The business owner originally contacted staff on April 29 to share her concerns about roadway conditions and associated impacts to her business. The Deputy Director of Public Works Operations is in contact with the business owner about improvements that will be made to address the roadway conditions. Additionally, Risk Management staff is in contact with the business owner to inform them of the process they need to follow to file claims for vehicular damage. City crews are now inspecting Bonnie Brae and Scripture every few days to ensure the roadway is in proper condition. The recent rain events have caused the roadway to deteriorate and some debris to accumulate on site. Crews have been on site to make repairs and clear any debris that may be hindering traffic. Crews will be working over the next couple weeks to make more permanent repairs in this area to help reduce the formation of potholes. Staff anticipates having a new contractor for the North South Water Main Phase 3 Project in place and work beginning by Q3 of calendar year 2021, with an estimated completion in Q2 of calendar year 2022. Planned construction dates are contingent upon current negotiations for the settlement agreement. Staff contacts: Daniel Kremer, Public Works and Seth Garcia, Capital Projects H. Hinkle Roundabout Improvement Updates - During the May 19 Mobility Committee Meeting, Mayor Pro Tern Meltzer requested an update on the Hinkle Roundabout improvements. Staff installed reflective curb markings the week of May 2 (see image below). The solar curb markers are on order and expected to be delivered by the end of May. Staff will have them installed by the end of the following week, weather dependent. On Wednesday May 20, staff met with the resident on the southeast corner of Mimosa and Hinkle to discuss the removal of their tree and the installation of the remaining sidewalk/bike lane. The resident acknowledged that the tree was in declining health and agreed to allow the City to remove the tree for sidewalk/bike lane installation. With the removal of the tree staff will be planting three trees on the resident's property. Staff will coordinate with contractors to develop a schedule for tree removal and to install the sidewalk/bike lane and will provide updates on additional progress, including lighting of the Hinkle/Mimosa roundabout in a future Friday Report. Staff contact: Daniel Kremer, Public Works 17 I. Bird Advocacy & Consulting — During the May 19 Mobility Committee Meeting, Mayor Pro Tem Meltzer requested information on the role that Bird Advocacy & Consulting plays in relation to the City's relationship with the Denton County Transportation Authority (DCTA). Bird Advocacy & Consulting is a government relations consulting firm based in the North Texas region, specializing in transportation and local government issues. Since 2018, Bird Advocacy&Consultant has served as both the City of Denton's and City of Lewisville's government relations advocate and has been retained to provide the following services: • Guide the cities through the process of refocusing the agency on transit service in the member cities; • Attend all DCTA Board meetings and advise the cities on proper direction of the agency; • Review the long-range transportation plan and make recommendations; • Understand the current DCTA cost of service and make recommendations; • Discuss the implementation of a Local Assistance Program, and • Advise the cities on any other items related to DCTA to ensure they receive the most efficient, effective public transportation service. Brandi Bird, President of Bird Advocacy & Consulting will be at the June 8 City Council Work Session when DCTA presents their proposed on-demand service model. Staff contact: Sarah Kuechler, City Manager's Office IV. Upcoming Community Events and Meetings A. Naming Policy Virtual Community Meeting—May 26 at 6 p.m. on Zoom. Email parksnrec@cityofdenton.com to receive a link to the meeting. City staff will host the meeting to allow residents to view applications and provide feedback on the following park and trail renaming requests submitted by residents, local developers, and City staff. 18 Park Requests: • Carnegie Ridge Property to "Patrick Park" • Baseball Field 1 at Evers Park to "Austin Jackson Field" • Baseball Field 2 at Evers Park to "Javy Guerra Field" • Softball Field 1 at Denia Park to "Tim Brewer Field" • Industrial Street Park to "Wolff s Park" • Rayzor Ranch Property to "Rayzor Ranch Park" Trail Requests (based on the name of the adjacent creek or street): • Mills Property to "East Lake Park" • Bonnie Brae Trail • Clear Creek Trail • Cooper Creek Trail • Hickory Creek Trail • Mayhill Trail • Mingo Trail • Pecan Creek Trail • University Trail • Vintage Trail • Wildflower Trail Staff contact: Gary Packan, Parks and Recreation V. Attachments A. Westgate Community Meeting Materials.............................................................20 B. House Bill 4492....................................................................................................43 C. Priority Bill Status Report....................................................................................45 D. Informal Staff Report No. 2018-164 Back-in Parking on Hickory......................51 VI. Informal Staff Reports A. 2021-032 Fire Department COVID Vaccinations................................................97 VII. Council Information A. Council Requests for Information .....................................................................100 B. Council Calendar ...............................................................................................102 C. Future Work Session Items ...............................................................................105 D. Street Construction Report ................................................................................106 19 NF/�ys 1 A � a Bye Bartow Dr - f v "Substation �^II N e Rj-- r . �--�_ mot• 2 G C � O Z , r�ad9a..or - IVA 14 Apostolic♦ _ 1 Fellowship Outreach en Or ML y - .�or g• � Sports 01 o- Rl��t1 ► a wWindsorDr - Q' 1e SPr+•-� : �' Fii I 45 i, 3. ; :reazures.Y.ti �- ■ 3 ��.f �' ti •tom. � �i':"13Q.�• .r- __r, i mman�i e.r+:mnr-.enEinn 2 wl..�.r,l .... ParticipantsandAgenda Participants Agenda • City Manager's Office • Introductions ➢ Sara Hensley • Virtual Community Reminders ➢ David Gaines • Presentation Overview • Capital Projects/Public Works ➢ Development Updates (Rayzor Ranch/Denton High School Area) ➢ Rebecca Diviney ➢ Seth Garcia ➢ Westgate Reconstruction Project Current Scope ➢ Robin Davis ➢ Improvement Options for Westgate ➢ Daniel Kremer ➢ Jim Wilder ➢ Next Steps ➢ Rachel Wood ➢ Questions • Public Affairs ➢ Stephanie Yates • Development Services ➢ Scott McDonald ➢ Julie Wyatt • Denton Municipal Electric ➢ Jerry Fielder • Denton Independent School District ➢ Garry Ryan • Texas Department of Transportation ➢ Nelson Underwood lltlwm� DENTON 21 Virtua I Community Meeting Reminders • All attendees are muted • All attendee video is disabled • Questions: ➢Questions will be answered at the end of the presentation in the order they are received ➢Select "Raise Hand" to request to speak —For people wishing to verbally ask a question, those questions will be answered at the end of the presentation. If you raise your hand, the presenter will call your name and you will need to unmute after you have been called on to ask your question • Presentation will be available after meeting online at: www.citvofdenton.com/virtualcommunitvmeetings 22 DEN TON Pre se nta tio n O ve rvie w • Development Updates ( Rayzor Ranch/Denton High School Area ) • Westgate Reconstruction Project Current Scope • Improvement Options for Westgate • Next Steps • Questions 23 Known Private Development Projects - ,� - NearWestgate Build-to-Rent PD Kinds Ride �'�o� - The Mark Denton High School _ y „ Windsor Apartments Perch Denton -- Residences at RaY zor Ranch 24 Bronco WayConstrctionRli& _ n ,W, HDI n, ,a (DLSD a n d Private ,.o . ,em »m ,.0 ,!m ; aasstR no 3- a.0 De ve lo me nt Proje c t) Ift F� z • Currently planned to be a four- _ _ 01 1I M, ua A,. !,n ,.y Am A,I lane divided roadway extending A• nm ,a a,. vm from Bonnie Brae to Westgate >,m • DISD to construct the southern two lanes »m ➢ Anticipated completion date by August 2022 no • Kings Ridge Ph . 2 to construct the northern two lanes ➢ Anticipated to begin construction in 6 months 25 6 D Bonnie Brae Phase 6-US 380 to US 77 BEALL Bonnie Brae Phase LOOP 1"35RamP Q 0 TRINITY c°7 Q J z J J o Q HERCULES w 0 10 I Sco a Future Denton High School ae s ? a. m • 1� - Q� p �0 o Lu a0 Z 0uJ Widen Bonnie Brae to 4 lane divided roadway 0 z z Z Q F M o from University Drive to US-77 PRIVATE WESTGATE aGT�R� EUFEMIA Q 0 • Traffic signals at Windsor, Riney Road, & US-77 �w BARROW %Co ° RINEY SANTOS m • New sidewalks/10-foot shared use trail N Q p — m J DEL z Q �� 0 xw • Drainage System Improvements rE N o PRIVATE p o W } 00 • Water Main Upgrades w< J ° W N - U< � m m m w • Street Light Installation LU ' 4 �� z U m w Estimate at Completion - $30.5 Million o WESTGLEN COFFEY N m UJ W JOHN v z Q NORTHRIDGE z J i m m LL MAGNOLIA BAUER Schedule — Begin Construction Quarter 4 WINDSOR Y y 0 MIMOSA 2021 / Complete Construction Quarter 2 2023 ° 0 ° Q 0 3 3 z m ¢ HEADLEE 0 Q SpV1V� w a W W o 0 0 W F W o PRIVATE OAKHILL -JuJ � 00 J z a G w w 0 z w w 0 w STRATA Coordination — Multiple meetings with DISD i ° � � Q 3 Y 4 THUNDERBIRD AURORA Q Q 0 0 0 = on project. Possibility of including Riney Road X a 0 E m J AUGUSTA p 0 O I < J extension for future elementary school site. m p9 CERROS Q TULANE 0 U. 0 Project Status 5001 AMHERST 'a In Design UNIVERSITY 0 0 SUNSET c In Progress Newton Rayzor Elementary Schoolcr WESTWAY z 26 Planned = EMERY WESTCHESTERJ§ 70,EMERY U W 5 Q 0 WindsorDrive (TxDOTProiect) ' I � i� l� • �a -../• � �r _ -,'� _ �Nil w . a, . ///i/ I �"-. s •lei � ,. t / the _____________ 1_______ _ ------------ nlow N ALR / LEFTY LURAENT W/RR LONEI ATIIXI / ' I - / r% l 1/ / , RpOR65E0 RETYININLOmILLIw 1•�,• / //I EYISTINL RIENi-Ui-aY • i It t _.._..- -PROPOSED RIOxi-OR-aYY �•/+i -alrlOShc RE-EYILW LION ROR / AWITIMAI AM Scope • Windsor Drive Overpass, to be constructed as part of the 1-35/35E/35W Merge Project from 1-35E/W to US 77 north of Denton • Provisions will be made to take the current 2-lane traffic from Windsor under the southern span of the bridge and provide the connection from the north bound frontage road to the south bound frontage road with a temporary 2-way roadway. • Ultimate configuration will be in place for when the City widens full extent of Windsor to 4-lane divided. Construction estimate is $1.2 million for the City to fully widen Windsor to the frontage road. Schedule • Right-of-Way Acquisition Complete —April 2021 • Utility Relocations Complete —June 2022 • 100% Design Complete —March 2022 27 0 Let Date —January 2025 We stg a to - - • (C u rre n t Pro je c t from 2014 Bond ) SCO a `� a..ti . � ` . w.f : • ' - - ,, �,I ;; • Drainage Upgrades • Sewer Upgrades • Water Upgrades - • Street Reconstructioni' Estimate at Completion - $2.A89,000 Schedule — Planned coordination with Bonnie Brae Phase 6 and Denton High School construction . I Coordination — Work will be scheduled to minimize impacts to Denton High School traffic. 28 Westgatia Considerations . Access — Resident access to their homes during construction Temporary vs. Permanent Connectivity Options Access to future Bronco Way , • Access to Westgate y • Potential connection as an east west corridor - 1 Project Extent Considerations • Improve southern stretch of Westgate as intended with the 2014 Bond • Improve full, current north/south extent of Westgate Ly • Permanent Connection to East/West =" >• •�: Westgate and/or Bronco Way t 29 .r ,1 Westgate Improvement Option 1 4 yy FcrneTp • Full reconstruction of north/south portion of Westgate Westgate Option 1 • Drainage Upgrades , Street Rebuilt to Collector • Water Upgrades 'I , I I • •• Westgate Road Reconstruction • Sewer Upgrades FladgertoWindsor z Estimate at Completion: $4,893,701 ' m - W_ I 2 Schedule: Planned coordination with FLADG9R I - New 8"Water Line Bonnie Brae Phase 6 and Denton High From Fladger to Coffey School construction. Dependent on New 15"Sewer Crossing _-_ completion of design, selection of 7 New Drainage Culvert contractor and funding availability. - f Y tl Considerations: Additional right-of-way acquisition required. Access for neighbors —� Id,l�>�z�rm during construction needs to be addressed. Does not include sidewalk connectivity. 30 Westgate Improvement Option 2 Scope: • Full reconstruction of north/south portion of Westgate Westgate Option 2 • Drainage Upgrades Street Rebuilt to Collector Sidewalk on one side ,; • Water Upgrades i • Sewer Upgrades p9 • ) a Westgate Road Reconstruct'In 8 Sidewalk Collector F adger Windsor 8-Wide Sidewalk A O y - Estimate at Completion: $5,115,701 N a New 8"Water Line -- From Fladger to Coffey Schedule: Planned coordination with New 15"Sewer Crossing Bonnie Brae Phase 6 and Denton High New Drainage Culvert - School construction. Dependent on completion of design, selection of contractor, and funding availability. � I---,ran->�u-1�,,�-►-rr�r-n--r-�r�u��c>=-,� - �_-_ Considerations: • Additional right-of-way acquisition required. • Access for neighbors during construction needs to be addressed. 31 Westgate Improvement Option 3 Scope (Could tie-in to any previous option): • Temporary connection to Bronco Way ➢ Southern two lanes of Bronco Way are being - constructed by DISD as part of the high , school Westgate Option 3 ➢ Northern two lanes of Bronco Way will be -Temporary620 SroY ----o Bronco Way , 620 constructed as part of Kings Ridge Phase II development • 24' asphalt overlay with minor base improvements BRONCO WAY ' I Estimate at Completion: $32,782 - Schedule: Dependent on completion of design, selection of contractor and funding availability. Considerations: • Heavy traffic projected in the area; temporary improvement may not be sufficient. • Traffic patterns will be changing with the new high school, it will be difficult to remove temporary -- access once established. 32 13 We stg a Improvement Option 4 Scope (Could tie-in to any previous option): -� • Permanent connection to Bronco Way • Drainage Upgrades Westgate Option 4 �,�� Permanent roadway to Bronco Way • Sidewalk Connectivity ;wr, Secondary Arterial(southemside only) -820 SY Estimate at Completion: $229,143 -- Schedule: Dependent on completion of design, BRONCO WAY selection of contractor, and funding availability. Considerations: , • Would improve connectivity and provide another `i r east/west corridor in a high growth area if tied to �* � Bronco Way. • Would establish the alignment of the intersection of Westgate and Bronco Way, which could impact future development and right-of-way considerations. • Would have to repeal Ordinance 93-108 to allow for permanent access. 33 We stg a Ink Improvement Option 5 Scope (Could tie-in to any previous option): • Temporary connection to east/west v i Westgate � Westgate Option 5 • 24 asphalt overlay with minor base -Temporary4000SY roadway toWestgat improvements ,all Estimate at Completion: $180,225 WESTGATE Schedule: Dependent on completion of design, @MW0MR9W - —BRONCO WAY selection of contractor, and funding availability. Considerations: • Would improve connectivity and provide ---- ' another east/west corridor. -� • Would establish the alignment of the intersection of Westgate and Bronco Way, which could impact future development and right-of-way considerations. • Would have to repeal Ordinance 93-108 to allow for temporary access. 34 We stg a Improve me n t Option 6 Scope (Could tie-in to any previous option): • Permanent connection to existing east/west portion of Westgate y • Drainage Upgrades Waflgale Option 6 PBIIIlin6111 rWQ.v]y to Weslqle • Sidewalk Connectivity -6660 Sy ""enti '•\\ Estimate at Completion: $2,093,505 Schedule: Planned coordination with "P44-N Bonnie Brae Phase 6 and Denton High School construction. Dependent on completion of y design, selection of contractor, and funding availability. Considerations: • Would improve connectivity and provide another east/west corridor. • Would establish the alignment of the intersection of Westgate and Bronco Way, which could impact future development and right-of-way considerations. • Would have to repeal Ordinance 93-108 to allow for permanent access. 35 16 Ord ina nc e 9 `0 - 108 • Supported the closure of us38oT[ , Westgate north or Barrow Q Horny Toad Cafe&Bar Previous o Street as a public street or StonehillCenterQ Connectivity ; , pQ The Antique Gallery thoroughfare indefinitely fD S fD d • Reason cited was the amount R iv of traffic generated by the m opening of the Stonehill - rmping World V I On ? of Denton Center Outlet Mall yl n � e-Denton I® rlacger D! F i RV Super Center Q • Approved June 15, 1993 Zimmerer Kubota Q rnn,•v ur &Equipment,Inc rvaDien❑, p �Jr .;unn Dr _ S 1 Dauer Di - W Windsor Dr W Windsor Or W 4 4 � 36 17 w=rTGATE OR We st g a t o I � 2 COP1pUE9r DR� f U UWE8 n„ RIRUAMEMT OR �R Improvement Options w°R lrirVE F 'Alt � �S O ve rvie w DRRIE A 2 T r O N+INAtk 111t WU } O DRAW D VLADGE R DR ro Legend 1rta�� r.:cx#F*V4 Westgate Improvement Options _Option t:sree'?eau t to CaIQQOr wEST r3 QN:�R R Opeon 2:Gree-.Reou't to Cdkcior rtfh B-,:oe"t or one We 0 rC o x»tn _opem 7 Temporary CormMon to bronco war R Opfor+4:Pern 3ntr.Conreccor is Bronco way b BAilEIR Op60n 5:T1tTporiry ComecSon to ENY Vlrl6tg7tt Oplon 6:Pemmwl Conrecrov 10 ENV Wespoe '.17`1JCCR i. Bronco Way-Future 4-Lane Divided Roadway 3 To Be Constructed By �{ r:;rgs?i>ge=nape= v.rrvrr:_3^cs ��t 09N 3� 7F Current 2014 Bond Project 18 C V i'S NORTH We stg a to Imp ro ve m e nt O p do n s Summ a ry Option Description Cost Estimate Roadway reconstruction, utility and drainage upgrades to three segments of Westgate from Current 2014 Bond Project Fladger to Windsor $2,4891000 Roadway reconstruction, utility and drainage Optionl upgrades of full north/south extent of Westgate $4,893,701 Roadway reconstruction, utility and drainage upgrades, and sidewalk along full north/south Option 2 extent of Westgate $5,115,701 Option 3 (could tie-in to any previous option) Temporary connection of Westgate to Bronco Way $32,782 Option 4 (could tie-in to any previous option) Permanent connection of Westgate to Bronco Way $229,143 Option 5 (could tie-in to Temporary connection of north/south Westgate to any previous option) east/west Westgate $180,225 Option 6 (could tie-in to Permanent connection of north/south Westgate to any previous option) east/west Westgate with sidewalk connectivity $2,093,505 38 19 Ne xt Ste p s • City Council Work Session on June 8 for direction on project scope • Submit Capital Investment Plan funding request based on Council direction and secure funding • Coordinate project with TxDOT and DISD ➢ TxDOT coordination on 1-35 Widening ➢ DISD coordination on Bronco Way • Finalize design • Potential repeal of Ordinance 93-108 (based on option selected) • Mobility Committee, Traffic Safety Commission, and City Council consideration required • Select construction contractor and begin construction 39 Sta -N T Info me d • Westgate CIP Project Information — Rachel Wood • Rachel.Wood@cityofdenton.com 1 (940) 349-7718 • Online : • To check the status of the Westgate CIP Project at any time, visit www.cityofdenton.com/westgate • Email : • Sign up for Westgate CIP Project email alerts at www.cityofdenton.com/westgate 40 DENTON uestions ? Westgate Improvements of Of x o of 0 = O WESTGATE DR 2i :D 5CONQUEST DRQ e�0 U U CO pR�v�B Q�qy PARUAMENT DR BARROW DR `SOS DRIVE E ryFRN�q< S RINEY RD DRIVE A z J } m M PRIVATE DR U Lu 0 DRIVE D FLADGER DR H U) w m w Legend 41-��, COFFEY DR Westgate Improvement Options DENTON _ Option 1:Street Rebuilt to Collector WESTGLEN DR Option 2:Street Rebuilt to Collector with 8'Sidewalk on one side z n z --- __.- JOHN D Option 3:Temporary Connection to Bronco Way U 0 Q z w Option 4: Permanent Connection to Bronco Way U z BAUER D Option 5:Temporary Connection to ENV Westgate p Option 6: Permanent Connection to E/W Westgate o WINDSOR Bronco Way - Future 4-Lane Divided Roadway To Be Constructed By: o LL D J o z Kings Ridge Phase 2(Northern 2 Lanes) SPv\��GQN o 70 QLu Of � o Denton ISD (Southern 2 Lanes) D Y w w o Current 2014 Bond Project O -Yo o Current 2014 Bond Project ° 2 NORTH m 4 A o Denton Municipal Electric DENTON 1959 Spencer Rd. Denton, TX 76205 • (940) 349-7565 May 20, 2021 Senator Jane Nelson P.O. Box 12068, Capitol Station Austin, TX 78711 RE: HB 4492 Committee Substitute Dear Senator Nelson, Today, HB 4492, the Energy Securitization bill,which the House passed, was heard in Senate Business and Commerce where it was left pending. However, a committee substitute was offered by Chairman Hancock, that is completely different from the version passed by the House which represented a two month long set of debated provisions that the majority of electric market stakeholders supported. Denton supports the bill that was passed by the House but opposes the committee substitute and we ask you to speak to the members of the Senate Business and Commerce committee, encouraging them to vote against the committee substitute and to rather support the referred version of HB 4492. The committee substitute requires all defaulting market participants to pay amounts owed to ERCOT in order to continue market participaton and limits the potential securitization to amounts that were defaulted upon by market participants that have left the market. While this is a laudable objective, given that $1.8 billion of the $3.2 billion of default is attributable to Brazos Electric Cooperative, who has filed for Bankruptcy protection and the second largest default is attributable to Rayburn Electric cooperative, the committee substitute does not provide the level of market certainty needed. The committee substitute limits the amount of securitization to $800 million of the $3.2 billion that is currently in default.. While it appears that Chairman Hancock is relying on the Cooperative Securitization bill (SB1580)to provide the funds for Brazos and Rayburn to fully pay ERCOT their default amounts, that assumption presumes that the bankruptcy court authorizes Brazos to securitize their default amounts under the provisions of SB 1580. The same can be said for Rayburn Cooperative to the extent they declare bankruptcy protection or choose not to securitize their default amounts. Should the bankruptcy court force a liquidation, a circumstance that could be avoided under the referred HB 4492, the uncertainty and instability in the market would have detrimental to all remaining market participants and retail electric customers whether in competitive markets or municipal or cooperative areas. The committee substitute fails to provide ERCOT and the market participants who provided power to the grid during Uri and who have been short paid$3.2 billion, certainty of a source of liquidity to make them whole. Such uncertainty has the real potential to destabilize the ERCOT market that all market participants depend upon to meet their load obligations and to control costs. The committee substitute effectively removes that ability of ERCOT and the PUCT to OUR CORE VALUES Integrity•Fiscal Responsibility • Transparency • Outstanding Customer Service ADA/EOE/AREA www.cityofdenton.com TDD(800)735-2989 43 source the default amounts from the securitization funds and avoid the potential adverse impacts of an adverse ruling from the bankruptcy courts. I strongly recommend you speak to Chairman Hancock to ask him to reconsider the substitute and to members to encourage them to vote against the substitute if offered for a vote. To the extent you have questions or need further information, please do not hesitate to contact me. Regards, /YQu�ti� Terrance Naulty Asst. General Manager Denton Municipal Electric 940-349-7565 812-972-1457 (mobile) 44 w a icon City of Denton Priority Bill Status Report 05-21-2021 - 10:30:35 ®-Action in the date range a - Link to Related Information ( ) - Priority Referred to Commuee Reported from Committee Passed 1st Charrber Referred to Commttee Reported from Committee FF—r—r—Sigr*<VWoed hamDer 0 FF1 Critical/High Priority Q HB 11 Paddle, Chris(R) Relating to the extreme weather emergency Schwertner, Charles(R) preparedness of facilities for providing electric ® service. Position: Opposed Bill History: 05-03-21 S Committee action pending Senate Jurisprudence HB 330 Cain, Briscoe(R) Relating to elections. Position: Opposed Bill History. 04-20-21 H Removed from hearing 04/21/21 - House Elections HB 610 Swanson, Valoree(R) Relating to judicial review of certain local laws applicable to state license holders. Position: Dead Bill History: 05-13-21 H Set on the House Calendar HB 652 Paul, Dennis(R) Relating to notice of an epizootic infectious disease occurring in an animal shelter. Position: Support Bill History. 05-14-21 S Referred to Senate Committee on Senate Health and Human Services 45 ®HB 872 Bernal, Diego(D) Relating to the confidentiality of certain Menendez, Jose(D) government operated utility customer ® information. Companions: SB 668 Menendez, Jose (Identical) 4-13-21 S Committee action pending Senate Business and Commerce Position: Support Bill History: 05-21-21 S Placed on the Senate Calendar for HB 1024 Geren, Charlie(R) Relating to the pickup and delivery of alcoholic Hancock, Kelly(R) beverages for off-premises consumption. Companions: SB 298 Hancock, Kelly (Identical) 3-16-21 S Committee action pending Senate Business and Commerce Position: Support Bill History: 05-12-21 G Earliest effective date ®HB 1399 Krause, Matt(R) Relating to professional liability insurance coverage for and prohibitions on the provision to ® certain children of procedures and treatments for gender transitioning, gender reassignment, or gender dysphoria. Position: Dead Bill History: 05-13-21 H Set on the House Calendar ®HB 1416 Capriglione, Giovanni(R) Relating to the definition of business day for purposes of the public information law. Companions: SB Zaffirini, Judith (Identical) 925 3-11-21 S Introduced and referred to committee on Senate Business and Commerce Position: Amend-Support Bill History: 05-10-21 S Referred to Senate Committee on Senate Business and Commerce HB 1869 Burrows, Dustin(R) Relating to the definition of debt for the purposes Bettencourt, Paul(R) of calculating certain ad valorem tax rates of a ® taxing unit. Position: Opposed Bill History: 05-17-21 S Committee action pending Senate Local Government 46 ®HB 1885 Harris, Cody(R) Relating to restrictions on municipal regulation in certain areas. Companions: SB 1922 Lucio, Eddie (Identical) 5-12-21 S Placed on the Senate Calendar for Position: Opposed Bill History: 05-14-21 S Received in the Senate ®HB 1900 Goldman, Craig(R) Relating to municipalities and counties that adopt Huffman, Joan(R) budgets that defund law enforcement agencies. W Position: Opposed Bill History: 05-20-21 S Voted favorably from committee on Senate Jurisprudence ®HB 1925 Capriglione, Giovanni(R) Relating to prohibitions on camping in a public Buckingham, Dawn(R) place. Companions: SB 987 Buckingham, Dawn (Identical) 4-12-21 S Committee action pending Senate Local Government Position: Opposed Bill History: 05-20-21 S Passed (Vote: Y: 28/N: 3) ®HB 2172 Morales, Eddie (F)(D) Relating to the authority of certain counties to Lucio, Eddie(D) impose a hotel occupancy tax and the use of ® revenue from that tax. Bill History: 05-21-21 S Voted favorably from committee as substituted Senate Natural Resources/Economic Development ®HB 2683 Canales, Terry(D) Relating to requirements for open meetings that are broadcast over the Internet or held by ® telephone conference or videoconference call. Companions: SB Zaffirini, Judith (Identical) 924 3-11-21 S Introduced and referred to committee on Senate Business and Commerce Position: Amend-Opposed Bill History: 04-21-21 S Received in the Senate 47 Q HB 3069 Holland, Justin(R) Relating to statutes of limitation and repose for Hughes, Bryan(R) certain claims involving the construction or repair ® of an improvement to real property or equipment attached to real property. Position: Opposed Bill History: 05-21-21 S Placed on the Senate Calendar for Q HB 3535 Hunter, Todd(R) Relating to the availability of dates of birth under the public information law. Companions: SB Zaffirini, Judith (Identical) 926 3-11-21 S Introduced and referred to committee on Senate Business and Commerce Position: Amend-Monitor Bill History: 05-10-21 S Referred to Senate Committee on Senate Business and Commerce HB 4447 Oliverson, Tom(R) Relating to the procedure for approval of certain land development applications by a political ® subdivision. Companions: SB Hughes, Bryan (Identical) 1667 3-24-21 S Introduced and referred to committee on Senate Business and Commerce Position: Dead Bill History: 05-13-21 H Set on the House Calendar ®SB 3 Schwertner, Charles(R) Relating to preparing for, preventing, and Paddie, Chris(R) responding to weather emergencies, power ® outages, and other disasters. Bill History: 05-23-21 H Set on the House Calendar Q SB 10 Bettencourt, Paul(R) Relating to the use by a county or municipality of Paddie, Chris(R) public money for lobbying activities. Position: Opposed Bill History: 05-24-21 H Set on the House Calendar Q SB 14 Creighton, Brandon(R) Relating to the regulation by a municipality or King, Phil(R) county of certain employment benefits and ® policies. 48 Position: Amend-Monitor Bill History: 05-14-21 H Reported favorably from committee on House State Affairs ®SB 23 Huffman, Joan(R) Relating to an election to approve a reduction or Oliverson, Tom(R) reallocation of funding or resources for a ® municipal or county law enforcement agency. Position: Opposed Bill History: 05-23-21 H Set on the House Calendar ®SB 29 Perry, Charles(R) Relating to requiring public school students to Dutton, Harold(D) participate in interscholastic athletic activities ® based on biological sex. Position: Opposed Bill History: 05-19-21 H Reported from committee as substituted House Public Education ®SB 861 Paxton, Angela(R) Relating to remote meetings under the open meetings law. Companions: HB Shaheen, Matt (Identical) 3793 3-22-21 H Introduced and referred to committee on House State Affairs Position: Support Bill History: 04-29-21 S Placed on the Senate Calendar for OSB 877 Hancock, Kelly(R) Relating to the inspection of municipal buildings Morrison, Geanie(R) during a declared disaster. Companions: HB 2548 Morrison, Geanie (Identical) 4- 7-21 H Committee action pending House Urban Affairs Position: Amend-Monitor Bill History: 05-20-21 H Passed to third reading ®SB 1311 Hall, Bob(R) Relating to the provision of and professional liability insurance coverage for gender ® transitioning or gender reassignment medical procedures and treatments for certain children. Companions: HB Toth, Steve (Identical) 2693 3-17-21 H Introduced and referred to committee on House Public Health 49 Position: Opposed Bill History: 05-19-21 H Received in the House ®SB 1646 Perry, Charles(R) Relating to the protection of children, including the definition of child abuse and the prosecution ® of the criminal offense of abandoning or endangering a child. Companions: HB Hefner, Cole (Identical) 4014 3-29-21 H Introduced and referred to committee on House Public Health Position: Opposed Bill History: 05-03-21 H Referred to House Committee on House Public Health ®SB 1879 Bettencourt, Paul(R) Relating to the authorization and reporting of expenditures for lobbying activities by certain political subdivisions and other public entities. Position: Support Bill History: 04-30-21 H Referred to House Committee on House State Affairs Q SB 1947 Springer, Drew (F)(R) Relating to the time for the issuance of municipal building permits. 60 Companions: HB Leach, Jeff (Identical) 2590 4- 6-21 H Committee action pending House Land and Resource Management Position: Opposed Bill History: 05-18-21 H Referred to House Committee on House Land and Resource Management Total Bills: 28 Copyright © 2021. Texas Legislative Service. All Rights Reserved. 50 Date: November 9, 2018 Report No. 2018-164 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Provide an overview of back-in parking on Hickory and recommendations for continued enforcement of back-in parking spaces. BACKGROUND: Staff has received several recent inquiries regarding the potential of either reconfiguring the back- in parking on Hickory Street or suspending back-in parking enforcement for designated spaces. Back-in parking along Hickory Street was a part of the "Hickory Grand Street" capital project. The project spanned from the Downtown A-Train Station to Locust Street and included new pavement construction, sidewalk widening, implementation of Americans with Disabilities Act standards, landscaping, parking reconfiguration, pedestrian lighting, and power supply for future growth. The total project budget was $3,232,882. Attachment 1 provides an overview of the funding sources used to complete the Hickory Grand Street project. Proiect History On Aug. 28, 2012, the City Council approved a professional services agreement with Michael Baker Jr. Inc., a local multi-discipline engineering firm for the design of the Hickory Grand Street project. Early drafts of the project design included back-in parking along Hickory Street as a way to accommodate motorists and enhance safety for pedestrians and bicyclists. On Feb. 5, 2013, staff provided City Council with a project update that was specifically focused on parking options for Hickory Street. The Feb. 5 presentation (Attachment 2) explained the advantages of back-in parking over traditional head-in angled parking. Advantages listed include: • Drivers can pull out directly into the travel lane rather than needing to back out into oncoming traffic; • Drivers are better able to see oncoming traffic and bicyclists; • Car doors open such that they block access to the street and guide pedestrians to the sidewalk, particularly safer for children; • The trunk of the car is accessed from the sidewalk rather than the street for loading; • Back-in parking better accommodates on-street handicapped parking; and • While parking, drivers have an"eye-to-eye" line of sight with approaching road-users. During the Feb. 5 presentation, staff also acknowledged that there are disadvantages of back-in parking including: • Uncommonness and unfamiliar format for drivers; • Confused drivers u-turning and pulling front-first into spaces from the opposite travel lane; • Cars hanging over sidewalks and exhaust directly emitted onto sidewalks; and • Difficulty in backing-up into a space if the car behind follows too closely. 51 Date: November 9, 2018 Report No. 2018-164 At the conclusion of the Feb. 5 presentation, staff agreed to consult with the Traffic Safety Commission and Downtown Taskforce on the proposed project. Minutes from the Feb. 5 meeting (Attachment 3) reflect that the consensus of Council was to proceed with back-in parking. On July 19, 2013, Michael Baker's consultant team held a public meeting to gain input from residents and business owners prior to completion of the Hickory Grand Street project design. Approximately 50 stakeholders attended the July 19 meeting,where general project concerns were raised, including comments about back-in parking. Staff provided a project update to the City Council at the Sept. 10, 2013 meeting that included an outline of stakeholder feedback provided at the July 19 public meeting and provided additional information on the benefits of back-in parking. These materials are included in Attachment 4. On Nov. 18, 2014, the City Council unanimously passed Ordinance 2014-384 that, amongst other provisions, established back-in only parking requirements. The ordinance (Attachment 5) states, "it shall be an offense to park a vehicle in a parking space that is designated as a back-in parking space in any manner other than by backing into the parking space." Enforcement The back-in parking spaces on Hickory Street were designed to slow the movement of vehicles and enhance safety for pedestrians,bicyclists, and alternative modes of transportation. Chapter 18 section 18-91.54 of the City's Code of Ordinances requires drivers to properly use back-in parking spaces. Proper use of back-in parking is enforced throughout the day by parking officers and is monitored by patrol officers during the night and evening hours. The table below shows the number of parking citations issued in the 100-400 blocks of E. Hickory Street from 2014 (prior to the opening of back-in parking spaces) and each year through 2018. From 2016 to 2017 there was a marked decrease in the number of citations issued, this is likely due to residents becoming more familiar with and accustomed to the use of back-in parking spaces. Parking Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 2014 12 3 8 28 6 1 1 1 60 2015 2 53 34 53 8 45 762 82 71 50 1,238 3 542 16 27 29 1 2 214 TOTAL 96 99 2,816 52 Date: November 9, 2018 Report No. 2018-164 RECOMMENDATION: Staff recommends continued enforcement of back-in parking on Hickory Street. This recommendation is primarily due to safety concerns. When drivers improperly pull head-on into back-in spaces, they have to cross over a live lane of traffic which adds more complexity and increases the chances for other drivers,pedestrians,and cyclists to collide. The tables below depict traffic accident data and the types of accidents for 2014 (prior to the opening of back-in parking spaces) and each year through 2018 in the 100-400 blocks of E. Hickory Street. The number of accidents per year has leveled off since the implementation of back-in parking and there have only been two accidents that resulted in an injury since 2014. TRAFFIC ACCIDENTS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 2014 1 1 3 2015 0 0 1 0 0 0 2 3 2 1 1 1 3 1 13 2016 2 0 0 1 0 0 0 1 2 2 0 0 8 2017 4 1 2 0 0 1 1 0 1 10 2018 2 1 0 3 1 1 0 0 8 TOTAL 2 4 1 3 1 4 42 TRAFFIC ACCIDENTS 2018 I TOTAL Hit & Run 6 4 3 2 15 Injury Crash 2 2 Minor Crash 3 6 4 5 5 23 Crash - Private Property 1 1 2 TOTAL 3 13 1 8 10 1 8 42 In addition to safety concerns, back-in parking was an integral component to Hickory Street's complete street design. The project required a significant capital investment and would have to be reconfigured if we want motorists to be able to safely head-in park along Hickory Street. 53 Date: November 9, 2018 Report No. 2018-164 ATTACHMENTS: Attachment 1 —Hickory Street Grand Project Funding Attachment 2—February 5, 2013 Work Session Materials Attachment 3 —Minutes from February 5, 2013 Work Session Attachment 4— September 1, 2013 Work Session Materials Attachment 5 —Ordinance 2018-384 (Back-In Parking) STAFF CONTACT: Rachel Wood Chief of Staff (940) 349-7718 Rachel.W ood(cr�,cityofdenton.com 54 CITY OF DENTON HICKORY STREET GRAND PROJECT Funding Sources and Expenditures Source Amount Notes Other Funding 587,172 Part of the proceeds of the sale of Facilities Management building from DCTA Tree Fund 11,310 Tree Fund proceeds specifically for trees in this projects G.O. Bonds 1,777,971 G.O. Bonds-As authorized by City Council Resolution R2010-037 G.O. Bonds 950,000 G.O. Bonds-As authorized by City Council Resolution R2012-027 General Fund 2,300 General Fund contributions G.O. Bonds (95,871) G.O. Bonds- Project closed with excess repurposed to other street projects Total Funding 3,232,882 Purchase Vendor Order Amount Description Michael Baker Jr Inc 159410 332,628 Project design Bowman Melton Associates Inc 164681 5,559 Planning&Zoning meetings Jagoe Public Company 168519 2,750,399 A Paving, drainage, electric, construction,tree-upsizing W&M Environmental 168993 11,450 Ghost Tank Removal Impress Graphics 168994 2,425 5 sets of plans D&S Engineering 169082 4,431 Material testing Floyd Smith Conrete Inc 177513 2,471 Remove concrete, wheel chair ramp Stripe-a-zone Inc 177649 2,732 Pavement marking Floyd Smith Conrete Inc 177685 4,279 Remove concrete, wheel chair ramp, signs and detours Miscellaneous N/A 116,508 City engineer labor and miscellanous items Total Expenditures 3,232,882 Jago Public Company Detail-PO 168519 Miscellaneous 275,160 Bonds, general conditions, signs, erosion,temp pavement,traffic control set up Paving Improvements 1,246,007 Drainage, Water, and Irrigation Improvements 468,640 Electrical Improvements 90,159 Hardscape Improvements 300,927 Concrete, pavers, etc... Planting Improvements 228,102 Manholes 36,472 Signs and Dumpsters 104,932 Total Jagoe PO 168519 Expenditures 2,750,399 A 55 AGENDA INFORMATION SHEET AGENDA DATE: Febwary 5, 2013 DEPARTMENT: City Manager-Administration ACM: Howard Martin, 349-8232 �. SUBJECT Receive a report, hold a discussion and provide direction on the Hickory Grand Street concept plan options related to head-in versus back-in parking. BACKGROUND City Council on August 28, 2012 approved an engineering services contract with Michael Baker (Baker) a local Denton multi-discipline engineering firm for the design of the Grand Street project. The Hickory Grand Street (Grand Street) project includes the stretch of Hickory Street from the Downtown A-Train Station to Locust Street (Exhibit 1). The Grand Street project includes new pavement constriction, wider sidewalks, improved walkability, bringing the sidewalks up to ADA standards, ornate streetscape and landscape which will include street trees, landscaped corner beds and flower pots at various intersections, benches, trash cans, pedestrian lighting, and power supply accommodation for future growth and downtown festivals. An irrigation system will be installed for the landscape sustenance. The water, wastewater, and DME improvements will be completed before pavement constriction begins for the Grand Street. The utility departments will fund their respective utility improvements. In addition the parking lot located across the Wells Fargo Bank is also being redesigned. Baker has completed the conceptual design of the Grand Street, and the redesigned the layout of the parking lot across Wells Fargo Bank. These are included in the attached power point, Exhibit 2. The conceptual layout is based on the DTIP (Downtown Implementation Plan)report prepared by Jacobs, and then further embellished by a traffic operations study of the DTIP area by Freese & Nichols. The Hickory Grand Street cross-section from the Jacobs report is included in Exhibit 2 for reference. The concept plan includes options for Head-In and Back-In parking. Staff will make a presentation of the concept plan, the pros and cons of the two parking concepts, present a video of the Back-In parking in Austin, and seek input from the City Council. PRIOR ACTION/REVIEW (Council, Boards, Commissions) December 7, 2010: Council approved the contract with Freese & Nichols, Inc. for the Phase 2 of the DTIP Traffic Operations Study August 28, 2012: Council approved the engineering and design services contract with Michael Baker Jr., Inc for the design of Hickory Grand Street. EXHIBITS Resoectfullv submitted: 1. Map P597A� 2. Power Point � P. S. 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Council Member Gregory stated that he did not see how canopy fit into inches or acres. Canopy was important but not more than inches or acres. He requested information on how canopy interacted with inches and acres. Kralik continued with the suggested formation of a Citizens Tree Fund Committee. She indicated that once the contractor had started developing the tree trust process, staff would come back to Council for recommendations on the committee. Dallas was only other city using citizen engagement for the process of urban forest planning. Kralik stated that the consultant could cost between $15-25,000 and asked where the funding would come from. Mayor Burroughs stated that he was not in favor of depleting the tree fund to pay for the consultant. Mayor Pro Tem Kamp stated that as this was a one-time expense she would suggest using the City Manager's contingency fund. City Manager Campbell stated that staff would come back to Council with a recommendation on how to fund the consultant without using the tree fund. 4. Receive a report, hold a discussion and provide direction on the Hickory Grand Street concept plan options related to head-in versus back-in parking. PS Arora, DRC Engineering Administrator, reviewed the existing Wells Fargo/Williams Trade Square parking lot. Currently the lot had five access points on Hickory and Mulberry with a total existing parking court of 177 parking spaces. Hickory Street had 57 on-street parking spaces which resulted in a total of 234 parking spaces in the area. Input was received from the following departments for a proposed parking lot design development: Planning, Street Operations, Traffic Engineering, Downtown Liaison, City Arborist, Solid Waste, DME and the consultant. The proposed parking lot would have only one access point on Hickory and one on Mulberry which would increase the parking spaces to 215 from 177. Staff would have to work with Solid Waste on where to place dumpsters, the compactor and DME facilities. Council Member Roden stated that there were a lot of pedestrians in the area and he did not see a place to cross Hickory Street in the plans. Arora stated that there would be build outs that would provide safe areas to cross. He stated that back-in parking was a good safety feature and provided better loading/wheel chair accessibility. Specific signage with instructions could be provided for drivers unfamiliar with back-in parking. 86 City of Denton City Council Minutes February 5, 2013 Page 4 Advantages of back-in over head-in parking included: (1) drivers were able to pull out directly into the travel lane, rather than needing to back out into incoming traffic; (2) drivers were better able to see oncoming traffic and bicyclists, (3) car doors opened such that they blocked access to the street and guided pedestrians to the sidewalk which was particularly safer for children, (4)the trunk of the car was accessed from the sidewalk rather than the street for loading cargo, and (5) better accommodated on-street handicapped parking. Disadvantages of back-in parking included (1) uncommonness and unfamiliar format to drivers, (2) confused drivers u-turning and pulling front-first into spaces from the opposite travel lane, (3) cars hanging over and exhaust fouling the sidewalk particularly where there was outdoor seating, and (4) difficulty in backing up into a space if the car behind followed too closely and blocked the path into the space. The total proposed parking court with head in parking included 287 spaces compared to the existing 234 spaces. Back-in angle parking would produce 320 total spaces compared to 234 existing and 287 with head-in parking. Staff was requesting direction from Council on the type of parking for the area and whether feedback was needed from other boards and commissions. Mayor Burroughs asked if the Traffic Safety Commission and the Downtown Task Force would be good committees for feedback. Arora stated that those two boards could be consulted but cautioned that it would slow down the process. Council Member Gregory felt that back-in parking was a good idea and suggested that it might also be a good idea for Industrial Street. He had seen this work in other cities. Mayor Burroughs stated that if it didn't impact the time line, he would suggest taking the proposal to the other boards but because it would impact the time line, it was a different scenario. He felt the proposal was safer and did not have a problem with it. Consensus of the Council was to proceed with the back-in parking. Following the completion of the Work Session the Council convened in a Closed Session to consider the following: 1. Closed Meeting: A. Deliberations regarding Real Property - Under Texas Government Code Section 551.072; Consultation with Attorneys - Under Texas Government Code Section 551.071. 1. Discuss, deliberate, and receive information from staff and provide staff with direction pertaining to the potential purchase of certain real property interests located in the T. Toby Survey, Abstract No. 1288, City of 87 Woudll<So,<,sk)i� 3 AGENDA INFORMATION SHEET AGENDA DATE: September 10, 2013 DEPARTMENT: Utility Administration ACM: Howard Martin �. SUBJECT Receive a report, hold a discussion and provide direction on the Hickory Grand Street project progress. BACKGROUND The Hickory Grand Street (Grand Street) project includes the stretch of Hickory Street from the Downtown A-Train Station to Locust Street (Exhibit 1). The Grand Street project is to include new pavement constriction, wider sidewalks, bring the sidewalks up to ADA standards, have ornate streetscape and landscape which will include street trees, landscaped corner beds and flower pots at various intersections, benches, trash cans, pedestrian lighting, and power supply accommodation for future growth. An irrigation system is to be installed for the landscape sustenance. The water, wastewater, and DME improvements will be completed before pavement constriction begins for the Grand Street. The utility departments will fund their respective utility improvements. In addition the parking lot located across the Wells Fargo Bank is being redesigned including accommodations for centralized solid waste facilities. Staff had engaged Michael Baker (Baker) a local Denton multi-discipline engineering firm for the design of the Grand Street project. Baker brought the Dallas based Landscape design firm of Caye Cook & Associates (CCA) in the design team. CCA has designed several transit oriented projects in the DFW Metroplex and specialize in streetscape pedestrian paving, planting and amenities design, roadway landscape planning and design. The consultant team is nearing completion of the design project. To get input from the stakeholders on the design elements before the 100 percent design completion, a progress presentation of the project was made to the merchants and residents in the Grand Street corridor on Friday, July 19. Notice was e-mailed to 275 stakeholders in the corridor. The meeting was well attended. About 50 stakeholders in addition to city staff attended the presentation meeting in the City Council Chamber. Including the presentation the meeting went on for about two hours. There was good discussion and staff and the consultant received good input to improve the final design. Input received in the meeting is attached as Exhibit 2. In addition Council Member Roden who attended the progress presentation provided his input as included in Exhibit 3. There was concern raised about back-in parking on steep slope. Exhibit 4 provides information obtained for back-in parking from other cities around the country to address this concern. Staff also presented the project progress information to the Downtown Task Force on August 8. The input received from the members and residents was also presented to the task force. A listing of these concerns and input received is summarized below; 88 • A place to put signage and/or ongoing notices of phasing during constriction. • Any provisions for bicycle and motorcycle parking areas • Is there an opportunity to use powder coated light poles versus rock covered poles • There is concern regarding back-in angled parking on steep slopes • Are there any provisions for DME to install electric vehicle charging stations? • The existing church located along Mulberry Street would like two access points into the Wells Fargo/Williams Square parking area. • The merchants would like to see the Wells Fargo and Williams Square parking areas constricted in Phase 1 prior to street constriction because of loss of on-street parking during constriction. • There is concern on where inventory and beverage vehicles will park during construction and upon project completion. • There is question on where crosswalks are to be located along Hickory Street. • There is concern for lack of sidewalk within the railroad ROW. • How will this project affect Day of the Dead festival (October 26th)? • There is concern regarding pedestrian access to businesses during constriction. • There is comment about no parking provided along Weldon's Western Wear near Bell/Hickory Street. • What is status of DME, Verizon and Atmos coordination • Are there any provisions to enable lighting of street trees like the Downtown Square? • Get all this online • Develop a clear plan for how pedestrian access to businesses remains during constriction phase • Dumpster location in Williams Square • Verizon Connectivity • Bicycle Parking • Width of Sidewalks • Where to cross Hickory where it is legal and safe Staff will discuss the above comments/concerns along with the project status in the Council Work Session presentation and seek any further direction before bidding the project. PRIOR ACTION/REVIEW (Council, Boards, Commissions) August 28, 2012: City Council approved the professional services agreement with Michael Baker Jr., Inc for design of Hickory Grand Street EXHIBITS 1. Map 2. Merchant/Neighbor meeting comments/input 3. Council member Roden comments/input 4. Back-In Parking additional information 5. Hickory Grand Street Presentation Respectfully submitted, P. S. l . DRC Engineering Administrator 89 EXHIBIT 1 ry Grand Street m n � IIdd l A" Bil 1 0 �� a� r r �, �, r J pi � "�1 y ✓ur � �'� r t2va�7 J r l is r�I(�j/��� �J� �"�I �� ➢ v rlrp'�J ��?U� r I �///���/%����/ /� � N r 90 EXHIBIT 2 Merchant/Neighbor Meeting Input/Comments from July 19 Meeting • A place to put signage and/or ongoing notices of phasing during constriction. • Any provisions for bicycle and motorcycle parking areas • Is there an opportunity to use powder coated light poles versus rock covered poles • There is concern regarding back-in angled parking on steep slopes • Are there any provisions for DME to install electric vehicle charging stations? • The existing church located along Mulberry Street would like two access points into the Wells Fargo/Williams Square parking area. • The merchants would like to see the Wells Fargo and Williams Square parking areas constricted in Phase 1 prior to street constriction because of loss of on-street parking during constriction. • There is concern on where inventory and beverage vehicles will park during construction and upon project completion. • There is question on where crosswalks are to be located along Hickory Street. • There is concern for lack of sidewalk within the railroad ROW. • How will this project affect Day of the Dead festival (October 26th)? • There is concern regarding pedestrian access to businesses during constriction. • There is comment about no parking provided along Weldon's Western Wear near Bell/Hickory Street. • What is status of DME, Verizon and Atmos coordination • Are there any provisions to enable lighting of street trees like the Downtown Square? 91 EXHIBIT 3 Council member Roden Input/Comments from July 19 Meeting • GET ALL THIS ONLINE-make a dedicated page and start with a PDF of Friday's presentation and a PDF of the entire site plan. This can be where timelines,updates,progress, etc. are posted- that will make it easy for the downtown and citv's social media sites to reference throughout the project • DEVELOP A CLEAR PLAN FOR HOW PEDESTRIAN ACCESS TO BUSINESSES REMAINS DURING CONSTRUCTION PHASE-most of the discussion was on how traffic flow continues and talk of sidewalk accommodations and access to businesses was glossed over a bit. I've alreadv received comments and concerns about this from business owners. Having a clear prescribed plan on how this Nvorks with earIv communication with the businesses should be a priority. This is something that should also be on the Nvebsite. • DUMPSTER LOCATION IN WILLIAMS SQUARE-while the move from the side of Rusty's and the side of the condos is a good and welcome change,putting dumpsters just parallel to the sidewalk seems a bit contrary to Nvalkable goals for this corridor. In my minds,that goal trumps the ease of pick-up and the walking distance of restaurant Nvorkers accessing the dumpsters. If,at the end of the dav,this is the best spot,it's proximity to the sidewalk could be mitigated if the surrounding gate could be used for public art/mural, etc. • VERIZON CONNECTIVITY-I would encourage us to get aggressive about this before we dig up the street and pursue our options. There's already evidence that lack of adequate fiber is stifling higher end businesses from setting up near this corridor-in 5 Nears,it will be akin to lacking basic electricity. • BICYCLE PARKING-mention was made that a plan was being looked into with another department on this, but no coordination with these redesign plans?It seems the time to identifi- spots for bicycle parking in various points along this street is now and build into design. • WIDTH OF SIDEWALKS? At one point, I thought one of the goals was to encourage more outdoor patio spots for restaurants, bars, and cafes and that this project would create sufficient sidewalk width to accommodate this. The design plans don't seem to reflect this -but I may be wrong. So much emphasis in every presentation is about preserving and increasing parking. I'm convinced that in 10 Nears,we will have realized that was the wrong perspective. A corridor filled with a wide sidewalks and non-stop attractive front patios will be a place conducive for pedestrians and will be a draw-people will figure out how to get there. • WHERE TO CROSS HICKORY WHERE IT IS LEGAL AND SAFE? I'd like to see this clarified a bit more. I don't think people will walls from the parking lot up to Austin or a locust or down to Industrial or Bell to cross. We need to identIA-additional cross spots,mark them, and figure out how to make them safe and legal. 92 EXHIBIT 4 Back In Angled Parking for Hickory Street Overview Back in angled parking is identified as a method of decreasing conflict between parked vehicles and cyclists, and has been used on a variety of applications in downtown areas with grades ranging from flat to steeply graded. Its use on Hickory Street in downtown Denton,Texas, follows precedent for bicycle friendly design and use of back in angled parking on grades. Benefits to Cyclists The location of parked vehicles in a back-in angled parking layout versus a front-in angled parking layout grants drivers a clearer view of the traffic passing them in both directions, including motor vehicles, bicycles and pedestrians. By pulling forward out of the space, the drivers'view is not blocked by adjacent cars during the majority of the pull out maneuver. Back-in angled parking is a part of current design for cyclist-friendly facilities in such areas as San Francisco, California, Austin,Texas and Seattle, Washington (Bialick 2012; Walking 2013) as well as smaller communities such as Burlington, Vermont and Pottstown, Pennsylvania (Losch, 2012; Nawn 2003). The city of Tuscon, Arizona installed back-in parking in a downtown application with significant bicycle traffic. Prior to the installation of back-in parking, there were an average of three to four cyclist/vehicle crashes per month, and for four years following back-in parking installation, no cyclist/vehicle crashes were reported in the project area (Walking, 2013). Back In Angled Parking on Grade A number of cities that use back-in angled parking as part of their design criteria do have flatter grades, and there are some concerns about the use of back-in angled parking on steeper grades (Walking, 2013). In practice, many cities with significant grades, including San Francisco, California, Seattle, Washington, and Burlington, Vermont utilize back-in angled parking with no reports of difficulties or increased incidents due to parking on grade. The investigations into back-in angled parking in Burlington revealed that back-in angled parking reduces the threat of"runaway" vehicles as the parking maneuver automatically"curbs" the wheels of a vehicle (Losch, 2012). Seattle, Washington incorporates back-in angled parking in a significant part of their Central Business District(CBD). Much of the CBD is on a significant grade. Visual inspection of publically available overhead photography shows back-in angled parking with uphill travel on streets such as Virginia Street, Marion Street and Blanchard Street. These roads, by evaluation using publically available elevation information, range from 9 to 17%grades. Other Seattle locations with back-in angled parking on downhill travel streets include Bell Street with a 9%grades (Google, 2013). Austin,Texas has installed back-in angled parking on a length of South Congress Street, south of the CBD. The back-in angled parking is located on both sides of the street. Publically available elevation information shows the grades along this stretch range from 2 to 4%(Google, 2013). Schock,2013 11 P a B e 93 Exhibit 4 Back In Angled Parking on Hickory Street The Hickory Street project will include back-in angled parking in order to increase cyclist and pedestrian safety, as well as to compliment to the expansion of attractive, walkable sidewalks on the street. The maximum grade on Hickory Street is approximately 5.6% between Locust and Austin streets, decreasing to a flat grade (<l%slope) by Industrial Street, incorporating a total of 28 downhill and 24 uphill parking spaces on grade. These grades should present no problems for drivers, and the increased visibility should lessen, near the point of no occurrence, cyclist/vehicle crashes on Hickory Street. This will help to create a distinctive environment on Hickory Street and make the development of this street a showpiece for the entire downtown Denton area. Schock,2013 2 1 L a g e 94 Exhibit 4 References Bia|ick, A. (2012). SFIVITA Drafting Design Standards to Streamline Innovative Bike Treatments. JF.Jtreetsb/og.org. Retrieved from Goo0|u Earth data, Seattle, WA. Retrieved July 21, 2013. Goo0|u Earth data, Austin, TX. Retrieved July 21, 2013. Losch, N. (2012). Reverse Angle Parking [Brochuru]. Retrieved from: Navvn,].A. (2003). Back/nAng/ed Parking/n the Central Business District. Rutriuvudfrom: VVa|kin0info.or0. (2013). Back/n Angle Parking: What/sIt, and When and Where/s/t Most Effective? Retrieved from: Schock,2013 3 | P a g e 95 01cphour documcntslordinanees\1 4lparkingdowntownareaangled2hourandcompact.doc ORDINANCE NO. 2014-384 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING THE PROVISIONS OF CHAPTER 18 RELATING TO MOTOR VEHICLES AND TRAFFIC BY REPEALING SECTION II OF ORDINANCE NO. 93-109 WHICH PROVIDES FOR DIFFERENT DEFINITIONS OF "COMPACT CAR" AND "COMPACT VEHICLE" THAN THE DEFINITION ADOPTED BY THIS ORDINANCE; BY AMENDING SECTION 18-1 "DEFINITIONS" TO ADD A DEFINITION FOR "COMPACT MOTOR VEHICLE"; BY ADDING SECTION 18-91.52 ESTABLISHING ADDITIONAL PARKING REGULATIONS REGARDING PARKING IN SPACES DESIGNATED FOR COMPACT VEHICLES ONLY; BY ADDING SECTION 18.91.53 REQUIRING THAT ALL VEHICLES PARK WITHIN DESIGNATED PARKING SPACES; BY ADDING SECTION 18-91.54 ESTABLISHING BACK-IN ONLY PARKING SPACES; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A PENALTY NOT TO EXCEED $500 FOR VIOLATIONS OF THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. Section II of Ordinance No. 93-109 is hereby repealed. SECTION 2. Chapter 18 of the Code of Ordinances of the City ("Motor Vehicles and Traffic") be and the same is hereby amended by adding a definition for"compact motor vehicle" to Section 18-91 "Definitions." The definition of "compact motor vehicle" in Section 18-91 shall read as follows: Sec. 18-91. Definitions. Compact vehicle means a motor vehicle that is 180 inches or less in length and with a wheel base that is 105 inches or less. SECTION 3. Chapter 18 of the Code of Ordinances of the City ("Motor Vehicles and Traffic") be and the same is hereby amended by adding Section 18-91.52 "Compact Vehicles Only in Designated Parking Areas." Section 18-91.52 shall read as follows: Sec. 18-91.52. Compact motor vehicle-only parking spaces. When sign(s) or marking(s) are installed giving notice thereof, it shall be an offense to park a vehicle that is not a compact motor vehicle in a parking space marked for only compact motor vehicles or to park any motor vehicle in a manner that does not fit completely within the innermost edge of all the applicable marking(s) designating the parking space. 96 Date: May 21, 2021 Report No. 2021-032 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Denton Fire Department COVID-19 Update EXECUTIVE SUMMARY: The Denton Fire Department (DFD) has been extremely involved locally and with the State with COVID-19 testing even before the vaccines were available. Through the testing processes and lessons learned,we quickly discovered that Denton County Public Health(DCPH)had a great plan and process in place. They were coordinating on implementing a mass vaccination plan into action once the vaccines became available. As the COVID Vaccination Provider Program registration/sign-ups began, well before any vaccines were approved for emergency use,the DFD were in discussions with DCPH about hosting vaccine clinics within the City of Denton. We were fortunate that UNT(Discovery Park)and then Denton ISD (CH Collins)had prime locations for mass drive thru vaccination sites. DCPH had a superb model for mass vaccinations which was so efficient that even the CH Collins was quickly outgrown. At that point the mass vaccination clinics were moved to Texas Motor Speedway to accommodate larger daily and weekly volumes. The Denton Fire Department has been involved with every mass vaccination clinic in the COD and at TMS since the inception of the vaccination clinics through DCPH. This model has delivered over 350,000 doses and counting. Last week the TMS site was closed since the number of individuals requesting to be vaccinated has dropped dramatically. The site has now temporarily relocated back to CH Collins this week for 2 vaccine clinics on Wednesday with approximately 500 doses and Thursday with approximately 3000 doses. These clinics have several 2nd dose recipients since the overall number of new individuals signing up to request a vaccination has dwindled down to almost non-existent except for the newly approved 12-18-year-old age group. DISCUSSION: Why is the City of Denton not a COVID-19 Vaccine Provider? During the early stages of COVID-19 and throughout the process, the DFD did investigate in becoming a registered COVID-19 Vaccine Provider. Ultimately the decision was made to not become a provider for several reasons. Two of the key reasons included: 1- The storage of the vaccines. To properly secure and store vaccines for on-going vaccination clinics requires specialized refrigeration and, in some cases, ultra-cold freezers that the COD currently does not have and would have had to acquire. 2-The DFD was building a great partnership with DCPH and felt confident that they would be able to meet our expectations for ensuring that vaccinations are readily available to our Citizens. Current COVID Vaccination Clinics: 97 Date: May 21, 2021 Report No. 2021-032 As mentioned previously, DCPH has administered over 350,000 COVID-19 vaccination doses at over 40 COVID-19 clinics. While most doses were administered at the mass hub site that they established at Texas Motor Speedway, they have also administered approximately 10,000-20,000 in the COD at CH Collins. DCPH's model in COVID-19 vaccinating is one of the model programs in the United States and we are proud to have been partnering with them from the very beginning on this project. This week alone they scheduled 2 clinics at CH Collins with the first one being on Wednesday and the second on Thursday. While these clinics were scheduled for a lot of 2nd dose recipients, they are also open for 1 st doses also. DCPH virtually does not have a waiting list at all anymore. In fact, individuals without an appointment can literally pull up to the shot clinic today and get an instant appointment by registering on the DCPH website. DCPH prefers photo id but it is not required; some type of ID is required to assist in reporting/recording the vaccine in the statewide database; ID type is a very general category—work/school ID, bills with mailing address, school record, etc. DCPH has already scheduled another drive-up clinic for next week in-case additional individuals would like to be vaccinated. Some Additional Clinics that are On-Going through DCPH: Going forward DCPH is already scheduling vaccine clinics at schools over the next few months along with any additional clinics as needs are identified. Additionally,DCPH has also established a "HomeBound" vaccination program. Since several County Fire Departments had been heavily involved with Texas Motor Speedway and local Clinics within their own Cities, Denton County Emergency Service District #1 (Argyle FD) has been tasked with this program. Currently this program is averaging 5-8 "Home Visits" throughout Denton County twice a week. These clinics focus on individuals that are homebound and have no other means of going to a traditional vaccination clinic. The DFD will continue to support DCPH COVID-19 vaccination clinics in the COD and we have also offered to assist ESD1 with their homebound missions within the COD. Other Clinics within the COD: The DFD has also been involved with the Texas Department of Emergency Management(TDEM) in their vaccination efforts for several months now. The most notable program within the COD that we have been assisting them on is their"SNF" (Skilled Nursing Facilities) missions. TDEM has been tasked with ensuring that all residents and staff in Skilled Nursing Facilities are offered and administered COVID-19 vaccines. This project throughout that state have taken a considerable amount of time and coordination and is ending this week(The last COD facility was finished last week). Another program going on in the State with Texas Military and TDEM is the new "Call Center Connect" (CCC) Program in which any group of 10 or more can call 844-90-TEXAS to schedule a visit from a mobile COVID-19 vaccination team. Additionally, a quick search of pharmacies within the COD revealed that individuals can pretty much receive a COVID-19 vaccination virtually any day of the week within the COD. 98 Date: May 21, 2021 Report No. 2021-032 Can the DFD arrange for groups to be vaccinated? Yes, through our various partnerships we can find a provider (either DCPH or TDEM) to administer COVID-19 vaccine doses to groups. We are also finalizing the logistics in which the FD would utilize a van as a "Mini Mobile Clinic"within the COD. With this van, we can go out and register individuals through the DCPH website and then have FD members administer the doses. With this model DCPH will still be the provider and record keeper, but the DFD will be the primary party in identifying groups/individuals and administering the COVID-19 vaccines. How is the City assisting to reach individuals experiencing homelessness? As reported in the May 7 Friday report, City staff from Community Services partnered with DCPH and the United Way of Denton County (UWDC) to coordinate vaccine clinics for people experiencing homelessness. On Friday, April 30, DCPH provided forty-four(44) vaccines at Our Daily Bread and twenty-seven (27) vaccines at the Salvation Army in Lewisville. UWDC partnered with each respective agency to pre-register individuals, and DCPH provided onsite registration to individuals who arrived the day of the clinics. This was DCPH's first attempt at decentralizing their vaccine administration process and a successful attempt to target vulnerable populations. Staff will continue to collaborate with community partners to coordinate vaccine administration to vulnerable groups. CONCLUSION: We expect there to be changes in the future and will continue to be flexible and adapt to meet the needs of the COD. Individuals wanting to still receive a COVID-19 vaccine have several options readily available within the COD to receive a free vaccination. There will likely continue to be small surges in individuals wishing to be vaccinated as additional age groups open as we are currently seeing with the 12-18-year-old age group with Pfizer. We will continue to work with our partner agencies to make sure our citizens are being offered vaccines in a timely manner. DCPH has developed a great model in administering vaccines to our residents and we are proud to be assisting them in whatever capacity is needed now and, in the future, as we continue through this process. STAFF CONTACT: Kenneth Hedges, Fire Chief 99 Open Requests Requests Answered by Department FY All Time Request Volume by FY 20/ 21 Council Requests Pain Meltzer _ Deb Armintor Com urnty Svcs - Akson Maguire Environmental secs Jesse Davis Pub44c Wbrks Mayor Gerard Hudspeth ueFees Vida Byrd Cµ0 Brian Beds vim' I 309E Legal 0 2 4 fi ' Fre Pol,ce Tecn Services Airport RequestsPublic Affairs, Customer Svc Economic Devewpment 200 159 160 DeveloCrnerd Svcs 99 Finance 100 M D Audit Municipal Court 0 Procurement Pau!Me�� � Deb Arme'itor I* Akson Maguire 01 20121 0220121 03 20V2 t 0420121 • Jesse Davis • Vz w Gerard Hudspeth Real Estate Rest~ Vicki Byrd , Bran Bede Other 0 50 10£1 150 200 Total Open Elected Official Some requests involve multiple departments,causing the Requests total requests by department to add up higher than the Submit New total request count 18 R 100 Request Council Requests for Information Summary of Request Departme Comments 1 Council Member Armintor 05/02/21 Requesting a one-minute pitch to replace the format of the one-minute pitch system Stuart Birdseye City Manager's Office This request will be presented during the Pending Council Request work session on May 25. 2 _ Council Member Armintor 05/02/21 Requesting a one-minute pitch for a discussion about a trans-inclusive LGBTQ+non-discrimination Sarah Kuechler City Manager's Office This request will be presented during the Pending Council i ordinance. Request work session on June 1. Council Member Meltzer 05/04/21 What about a joint city-county effort where there's say a walk in vaccination clinic on the square and Jessica Rogers Economic Development Staff is reviewing this information and will coordinate with 3 DMSA has folks showing a sign saying if they're participating? Maybe it needs a little grant money applicable organizations/businesses for cost of goods given away? 4 ❑ Mayor Hudspeth 05/10/21 Can staff follow up with Kroger about a potential mobile food pantry? Jessica Rogers Economic Development Staff is contacting Kroger to gather more information. 5 ❑ Council Member Beck 05/14/21 Stop sign at Windsor/Nottingham Intersection Becky Diviney Public Works Staff has provided information in the May 21 Friday Report 6 Council Member Beck 05/16/21 Council,Committee,Commission,and Board Officer Nominations and voting process(Ranked Aaron Leal, Rosa Rios City Secretary's Office Legal This request will be presented during the Pending Council Choice Voting) Request work session on May 25. 7 Mayor Hudspeth 05/16/21 Can staff reach out to a resident regarding animals on his property? Randi Weinberg Animal Services Staff will reach out to the resident and discuss ❑ Council Member Beck 05/16/21 A resident has concerns about entrance and exit traffic safety at the intersection of Spring Valley @ Becky Diviney, Rachel Wood, Development Services Public Staff is assessing this area and will provide information 8 380.Can I get a brief near-term expected mobility plan change statement to provide to him for this Scott McDonald Works-CIP region between 288 and Mayhill? In addition,could we comment on the traffic safety of this intersection and any plans for CoD or TXDOT to mitigate the safety issues he describes? ❑ Council Member Armintor 05/15/21 Given recent nationwide and statewide calamities and their negative impact on the city budget, I Aaron Leal,David Gaines City Manager's Office Legal Staff will provide an Informal Staff Report with this information 9 was wondering if it would be possible for Council to petition the state to allow us to repeal the senior tax freeze that I believe was instated in 2015 or 2016(?)by citizen petition and vote,and has lost the city significant tax revenue each year. 10 ❑ Council Member Maguire 05/17/21 What is the status of road construction on Riverchase Trail,Creekdale Drive,and Raintree Way Pritam Deshmukh Wastewater Staff has provided information in the May 21 Friday Report following the wastewater improvements that were done in March? 11 ❑ Council Member Davis 05/17/21 Can staff check on the status of construction in Ryan Ranch? Pritam Deshmukh Wastewater Staff has provided information in the May 21 Friday Report 12 ❑ Mayor Hudspeth 05/17/21 Can staff check on the status of construction in Ryan Ranch? Pritam Deshmukh Wastewater Staff has provided information in the May 21 Friday Report 13 ❑ Council Member Beck 05/19/21 Can staff clarify about tree canopy? Richard Cannone Development Services Staff is reviewing the request and will provide a clarification 14 ❑ Council Member Davis 05/19/21 Can staff assess the condition of Scripture St.? Becky Diviney Public Works Staff has provided information in the May 21 Friday Report 15 ❑ Council Member Byrd 05/19/21 Can staff provide a History of and traffic study on the"back-in"parking on East Hickory street Becky Diviney Public Works Staff has provided information in the May 21 Friday Report between Bell and Locust. ❑ Council Member Byrd 05/19/21 .There are 3 roads of concern in SouthEast Denton that are of high concern for its citizens there. Becky Diviney Public Works Staff is reviewing the request and will provide information These roads are construed as"Too Fast."I understand that there may be variables to undertake to 16 slow the roads down to the satisfaction of the constituents.Please investigate,analyze and produce recommendations to share with the community. I am thinking from flashing lights,road build out, center turn lane added,roundabout.... Please see in priority order:Morse Street(thoroughfare), Ruth Street and Lakey Street. 17 Council Member Maguire 05/20/21 Requesting work session on a City initiative to increase COVID vaccine access. Sarah Kuechler City Manager's Office This request will be presented during the Pending Council Request work session on May 25. 18 Council Member Beck 05/20/21 With us selling the Chamber of Commerce property,what's to become of the Children's Memorial Gary Packan Public Works-Parks Staff is developing options for relocating the bench Bench on Parkway between the building and the parking lot. 101 FUTURE WORK SESSION ITEMS MATRIX As of May 21,2021 Currently Slated Work Session Items 25-May 2021 [Special] Qualifying Expenses for Tax 2:00 p.m. Exemption of Historic Sites City Council Committees ARP Act Discussion Council Request 21-442 21-866 21-926 21-437 1-June 2021 No meeting-Day after Memorial Day Holiday FY 2021-22 Departmental 7-June 2021 Presentations:Municipal [Luncheon-DHA Joint Judge/Municipal Court; Catalyst Fund Discussion Special-City Council] Internal Audit;Economic (Included in Budget Joint Meeting with DHA Development discussions) 21-737 21-1065 21-855 FY 2021-22 Departmental Presentations:City Council/CMO;Public Affairs/Cable TV;Customer 8-June 2021 Service;Community Services; [Special] Animal Services; Westgate Council Request 21-451 21-616 21-560 15-June 2021 [Regular] FY 2021-22 Departmental Presentations:Legal;Library; Parks and Recreation;Police Community Services-HSAC B&C 2021 Appointment Internal Audit-Water Rate (includes Safety) and CDAC Process Structure Council Request 21-452 21-684 21-865 21-1066 21-561 FY 2021-22 Departmental ETJ-Lake Ray Roberts Presentations:Finance; 21-738 22-June 2022 Procurement/Compliance/ [Special] Warehouse;Fire; HR/Risk/Health;Tech Services (includes Public Safety Internal Audit-Building Dispatch) Permits Tree Ordinance Review ARP Funding Council Request 21-453 21-703 TBD 21-1054 21-562 29-June 2021 No meeting-5th Tuesday FY 2021-22 Departmental 20-July 2021 Presentations:Fleet;Streets; [Regular] Traffic;Engineering;Facilities; FY 2021-22 Proposed Budget, Airport;Development Services CIP&5-Year Financial Forecast(includes Real Estate) Leak Adjustment Ordinance Streets Fund Council Request 21-455 21-938 21-557 21-854 21-759 FY 2021-22 Departmental Presentations:DIVE;Solid 27-July 2021 FY 2021-22 Proposed Budget, Waste;Water;Wastewater/ Internal Audit-Water Internal Audit-Water [Special]121-456 CIP&5-Year Financial Forecast Drainage Production Distribution Council Request 21-939 21-981 21-982 21-760 Redistricting Update Stormwater Master y August 2021 20-1661 C C a L-j Construction Code Review TPID update LA m 21-735 TBD C ~ O O) Southwest Park Master Plan N f6 Dev.Districts Policy Manual Review OJ 0 TBD 21-553 Delegated Authority Mobility Plan Y TBD TBD L O Economic Development Parkland Dedication& Programs and Policy Development Ordinance Discussions 121-1.9 TBD 102 1 Street Closure Report: Upcoming Closures Reporting Week of May 24th - May 30th Street/Intersection To I Closure StartmLq�0 Description Department Department Contact Date Bell Ave at Mckinney St 09/18/21 11/16/21 Water Distribution will be Water Tiffany Sherrane installing a new water main line and services. Bell Ave at Mingo Rd 09/02/21 09/17/21 Water Distribution will be Water Tiffany Sherrane installing a new water main line and services. Bell Ave Withers St Mingo Rd 07/22/21 09/01/21 Water Distribution will be Water Tiffany Sherrane 3 installing a new water main line and services. Bell Ave Texas St Withers St 06/26/21 07/20/21 Water Distribution will be Water Tiffany Sherrane installing a new water main line and services. Bell Ave Administration Dr Texas St 06/01/21 06/25/21 Water Distribution will be Water Tiffany Sherrane 5 installing a new water main line and services. Bernard St Hickory St Chestnut St 05/31/21 07/14/21 Water Distribution will be Water Tobey Fowler 6 replacing the water main line and services. Boxwood at Chittamwood 3800 Boxwood 06/07/21 07/02/21 Concrete Street Panel and Streets Robbin Webber 7 Sidewalk Repair.Remove the pavement and install new concrete. Edwards Desert Willow Forrest Willow 06/21/21 08/06/21 Concrete Street Panel and Streets Robbin Webber 8 Sidewalk Repair.Remove the pavement and install new concrete. SB Carroll Blvd Stroud Highland 06/21/21 07/23/21 Concrete Street Panel and Streets robbin.webber@cityofdenton.cw Sidewalk Repair.The process m 9 starts with Barricading the failed sections of concrete pavement, remove the pavement,and install new concrete. Western Blvd Jim Chrystal Airport Rd 06/01/21 08/02/21 PH1-Installing sewer line Private Development Public Jeremiah Tillman-David across Western from median to Works Inspections 10 private property.PH2-Median removal,future pour for Turn Lanes Exported on May 21,2021 10:40:42 AM CDT 103 Page 1 of 1 2 Street Closure Report: Current Closures Street/Intersection From To losure Start Closure End Date Date Description Department Department Contact Amherst Dr Georgetown Dr Malone St 04/15/21 06/11/21 Water Distribution will be Water Tiffany Sherrane 1 installing new water main and water services. Bell Ave Chapel Dr Administration Dr 02/22/21 05/28/21 Water Distribution will be Water Tiffany Sherrane 2 installing a new water main line and services. 3 Bonnie Brae IH 35E Scripture 06/15/20 07/30/21 North South Water Main Phase Streets Seth Garcia 3 Boxwood Plumbago at Intersection 05/10/21 05/28/21 Concrete Street Panel and Streets robbin.webber@cityofdenton.co Sidewalk Repair.The process m 4 starts with Barricading the failed sections of concrete pavement, remove the pavement,and install new concrete. Carmel Hobson EI Paseo 05/05/21 05/27/21 Mill and Overlay Carmel:The Streets robbin.webber@cityofdenton.cw street will be milled and the m asphalt based course installed 5 in sections.Once this part of the process is complete,then the entire length of the street will have the final asphalt surface installed. Crestmeadow Street Windsor Bauer 05/31/21 06/18/21 Curb and Gutter Repair:The Streets robbin.webber@cityofdenton.co 6 process starts with barricading m the failed sections and then installing new Curb and Gutter. Eagle Drive Kendolph Street Ave B 05/01/21 06/04/21 Contractor for the Carriage colton.garrett@cityofdenton.co Square Apartments will be m doing work on the North side of the project which will require the 7 East bound lane of Eagle Drive to be shifted to the north for safety purposes. This will eliminate the turn lane in this area temporarily. Please see attached TCP. Hickory Street Welch Carroll 08/31/20 09/04/21 Construction is set to begin on Kyle Pedigo West Hickory Street between N. Welch Street and Carroll Blvd in October of 2020 and continue 8 through September of 2021. Detailed lane closure information is forthcoming pending approval of the contractor's phasing and traffic control plans. Mckinney duchess Glengarry 02/01/21 12/24/21 McKinney-Mayhill Intersection Engineering Trevor Crain This project is widening the intersection and 600'each way 9 to match existing conditions along McKinney.Also includes water,wastewater,and drainage improvements. S Elm Street Eagle Drive (dead end) 05/17/21 09/30/21 Atmos Energy will be closing Atmos Alice Province street intermittently to replace and relocate an existing gas main and service lines SB Carroll Blvd Egan Panhandle 05/31/21 06/25/21 Concrete Street Panel Repair. Streets robbin.webber@cityofdenton.co The process starts with m Barricading the failed sections of pavement,remove the pavement and subgrade,and install new concrete pavement. Exported on May 21,2021 10:40:53 AM CDT 104 Page 1 of 2 Street/Intersection From To Closure Start Closure End Description Department Department Contact Date Date Scripture Bonnie Brae 1,300 ft.to the West 03/22/21 06/25/21 Reconstruct;Scripture from Streets robbin.webber@cityofdenton.co Bonnie Brae to approximately m 1,300 ft.to the west.This includes removal and replacement of failed sections of curb and gutter.Milling of the old asphalt pavement and the 12 stabilization of subgrade and the installation of new asphalt pavement. Phase I East Bound Outside Lane Phase II West Bound Outside Lane Phase III Middle Lane 13 Scripture Lovell Normal 04/30/21 05/28/21 Loading Crane onto Jobsite Public Works Inspections stephany.trammell@cityofdento Uland Railroad Rose 02/11/21 06/21/21 Wastewater collections will be Tiffany Sherrane 14 installing a new wastewater main line and services. Walnut Street Locust Street Elm Street 05/17/21 09/30/21 Atmos Energy will be Atmos Alice Province 15 excavating street to complete replacement/relocation of their existing gas main Williamsburg Row Jamestown Ln Nottingham 06/22/21 07/13/21 Wastewater Collections will be Wastewater Tiffany Sherrane 16 replacing the sewer main line and services from Jamestown to the east 550 feet 17 Windsor Nottingham Branch Crossing 04/09/21 05/31/21 Roadway reconstruction Engineering Trevor Crain Woodhaven Msitywood Emerson 04/05/21 07/14/21 This project will consist of the Streets robbin.webber@cityofdenton.co removal and replacement of m failed sections of curb and 18 gutter,the milling off the old asphalt and base material,lime stabilize the subgrade and the installation of new asphalt pavement. Exported on May 21,2021 10:40:53 AM CDT 105 Page 2 of 2 3 Street Closure Report: Completed Closures street/Intersection From --Iw To 1W Closure Sta7 Closure End Description Department Department Contact Date Date Bell Ave McKinney Street Hickory Street 02/01/21 04/30/21 Various traffic shifts will be kyle.pedigo@cityofdenton.com required at the intersection of 1 Bell and Oak(between McKinney and Hickory)in order to cross Bell with a new drainage line on Oak Street. 2 Bonnie Brae University Riney Rd 04/26/21 05/01/21 Water Line Installation Private Development jeremiah.tillman- Carmel St Hobson El Paseo 03/08/21 05/07/21 Curb and Gutter Repair.The Streets Robbin Webber process starts with Barricading 3 the failed sections of,Curb and Gutter remove and install curb and gutter.Weather delays. Chimney Rock San Felipe Memorial 04/19/21 05/21/21 Concrete Sidewalk Repair.The Streets robbin.webber@cityofdenton.co process starts with Barricading m 4 the failed sections of concrete Sidewalk,remove,and install new concrete 5 Elm Hickory Prairie 05/11/20 05/14/21 PEC 4 Utility Project Engineering Seth Garcia Jim Chrystal Precision Rd Western Blvd 04/26/21 05/03/21 Westpark Warehouse Public Works Inspections jeremiah.tillman- 6 david@cityofdenton.com Patch Repair(Warranty Work) McKinney Railroad Ave Bell Ave 02/01/21 04/24/21 The Downtown Storm Sewer Engineering,Drainage,Traffic, Kyle PEdigo Project will upgrade the storm Public Works Inspections drainage in the downtown corridor along the West side of 7 the UPRR tracks between McKinney and Hickory.The contractor will trench across Hickory in 3 phases to place storm sewer. Oak Street Bell Street UPRR Railroad 02/01/21 04/30/21 Adding drainage line to Oak kyle.pedigo@cityofdenton.com 8 Street as part of the Downtown Storm Sewer Project. 9 Old Bonnie Brae Roselawn Vintage 02/08/21 05/07/21 Bonnie Brae Phase 2 will be Engineering seth.garcia@cityofdenton.com repaving Old Bonnie Brae Salon Ct Thorough bred Cul v Sac 04/05/21 04/30/21 Concrete Street Panel and Streets Robbin Webber Sidewalk Repair.The process 10 starts with Barricading the failed sections of concrete pavement, remove the pavement,and install new concrete. Spencer Rd 288 Mayhill 04/24/21 04/26/21 Contractor is repairing the water Public Works Inspections, colton.garrett@cityofdenton.co line trenches Saturday 04/24 Private Development m and Monday 04/26. This will be performed on Spencer Rd just South of 11 Lowes.There will be flaggers present to control traffic. Due to the hazard these trenches have created,it has been expedited for safety purposes.My apologies for the short notice. Sun Ray Cat Tail Red Bud 03/29/21 05/14/21 Concrete Sidewalk Repair.The Streets robbin.webber@cityofdenton.cw process starts with Barricading m 12 the failed sections of concrete Sidewalk,remove,and install new concrete Exported on May 21,2021 10:41:04 AM CDT 106 Page 1 of 2 Street/Intersection From To Closure Start Closure End Description Department Department Contact Date Date Thorough Bred Thackery at Intersection 04/26/21 05/21/21 Concrete Street Panel and Streets robbin.webber@cityofdenton.co Sidewalk Repair.The process m 1: starts with Barricading the failed sections of concrete pavement, remove the pavement,and install new concrete. 14 Western Blvd Airport Rd Jim Chrystal 12/21/20 04/30/21 Westpark Warehouse Phase 2 jeremiah.tillman- Wood St Mckinney St Davis St 04/05/21 05/17/21 Wastewater collections will be Tiffany Sherrane 15 installing a new wastewater main line and services. Exported on May 21,2021 10:41:04 AM CDT 107 Page 2 of 2