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062521 Friday Staff Report „ City Manager's Office " 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: June 25, 2021 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, Interim City Manager SUBJECT: Staff Report I. Council Schedule A. Meetings 1. Public Utilities Board on Monday, June 28, 2021, at 9:00 a.m. via in person or video/teleconference—Council Chambers. 2. Cancelled - Zoning Board of Adjustment on Monday, June 28, 2021, at 3:00 p.m. in the Council Chambers. 3. Special Called Mobility Committee on Tuesday, June 29, 2021, at 1:00 p.m. in the Council Chambers. 4. Cancelled - Development Code Review Committee on Wednesday, June 30, 2021, at 11:00 a.m. in the City Council Work Session Room. 5. Denton Police Department Chief of Police Advisory Board on Wednesday, June 30, 2021, at 6:00 p.m. in the Public Safety Training Center. 6. Agenda Committee on Thursday,July 1, 2021, at 8:00 a.m. via in person or video/teleconference—City Hall Conference Room. 7. Cancelled - Downtown Economic Development Committee on Thursday, July 1, 2021, at 8:30 a.m. in the City Council Work Session Room. 8. Public Art Committee on Thursday,July 1, 2021, at 4:00 p.m. via in person or video/teleconference—Civic Center Community Room. OUR CORE VALUES Integrity • Fiscal Responsibility • Inclusion • Transparency • Outstanding Customer Service II. General Information & Status Update A. DCPH Update to Commissioner's Court — On Tuesday, June 22, Denton County Public Health presented their standing COVID update to the Denton County Commissioner's Court. Please see attached a copy of the presentation and a link to the video on the County's Facebook page is available here (begins lhr, 13min mark). Staff contact: Sarah Kuechler, CMO/Kenneth Hedges, Fire B. Inclement Weather Communications — In the Friday, June 4 report, staff included a copy of the current Inclement Weather communications for Summer 2021. It is important to note that since City facilities have reopened after COVID, there are City facilities open this summer during normal operating hours with air-conditioning and public access to restrooms,water fountains, and sitting areas for those needing a place to temporarily escape the summer weather. As way of reminder, these communications were developed as a tool in partnership with the nonprofits to communicate to the community in extreme weather in a concise way all of the community resources available, especially the nonprofits that expand their services and hours during extreme weather periods. City staff helps to push out this information to the community and community partners through City-wide communication channels when it meets the collaborative definition of extreme weather (either above 100 degrees, below 32 degrees, or a City declared emergency for weather conditions such as severe flooding, etc.) to provide timely and relevant information when it is most critical. These communications are also regularly available on the web,posted at facilities, and available at the non-profits. However, City staff has been made aware of some confusion that the identified City facilities are not available unless it is 100 degrees,which is not accurate. For example, the libraries and recreation centers where individuals come year-round and are welcomed by staff regardless of temperature. Staff is making some changes to the flyer and language right now to clarify that the City facilities identified with their listed operating hours are open to the public with air-conditioning and public access to restrooms,water fountains, and sitting for those needing a place to temporarily escape the summer weather. Staff anticipates this will be complete next week and will share a copy of the updated flyer. Staff contact: Sarah Kuechler,City Manager's Office/Dani Shaw, Community Services C. Utility Fees Reinstatement Communications —On June 30, 2021, the current Twelfth Order of Council will expire. As a result of this expiration, the Council's order-based mandate for the waiving of certain utility fees (late fees, interruption fees, and reconnection fees) due to the pandemic will no longer be in effect. With the July 4 holiday approaching, the reinstatement of these fees will begin on Monday, July 12, 2021. Importantly, the City will continue to waive these fees administratively based upon the direction of Council for the following categories of customers: 1. Those customers that receive utility assistance though Interfaith Ministries,United Way of Denton County, or other assistance provider; and 2. Those customers that have contacted Customer Service and worked out a payment plan. 2 Staff is preparing for the likelihood that some customers with past due balances will not be anticipating the reinstatement of fees. Over the coming weeks we will be working diligently to reach customers to communicate this change. The City's communications will include social media engagement, website information, notices and emails to all online customers,notices on the online payment portal,bill inserts to all customers, phone calls to all customers (with additional calls to past due customers), and messages in the call center phone queue. Staff will also distribute information to local media outlets. It is important to note that these communications will also be available in Spanish where feasible. We encourage any customer who is concerned about their ability to pay their bill to contact Customer Service at (940) 349-8700. There are many payment options to avoid late payments and/or utility interruptions including utility assistance funding, payment plans, and pre-paid service. While customers may reach out to utility assistance providers directly, we ask them to contact Customer Service first, so they can be directed to the utility assistance program that they are most likely to qualify for (note: some assistance programs like that of United Way have a different set of qualifications than others). Staff worked hard to support customers through the pandemic and look forward to continuing that effort. Staff contact: Ryan Adams, Customer Service and Public Affairs D. Forestar Rayzor Development Resident Concerns — Many Council Members have received a-mails from a concerned resident about the Forestar Rayzor development that is being constructed near Roselawn Dr. Staff responded to the resident's concerns by e-mail, and those responses are included below in green. Moving forward, if a resident contacts staff and the City Council about this development, staff will respond to the resident and those responses will be included in that week's Friday Report. Staff contact: Deborah Viera, Environmental Services I. The Forestar development has placed orange fences are at the base of protected trees.This is on the east side of the creek on Roselawn Dr.and running through the development. The fences are not at drip line! Without fence placement at drip line machinery compressing soil and roots will kill the trees on the boarder and reduced the 50% of the trees by law to be saved. The applicant is in the process of installing the tree protection fencing. Installation is ongoing and has not been finalized. Staff is meeting with Eagle Creek contractors in the field to go over installation and placement of fences to ensure the development meets the 50% Upland Habitat preservation. Also, prior to the start of grading and removal of trees and other vegetation allowed by Code for Phase 4 staff will conduct a field inspection. Development activities will not be permitted until all deficiencies are corrected. Initial stormwater and ESA inspection has not been scheduled yet. 2. It also appears that less than 50% of the historical post oak forest is being preserved. A tree survey needs to be referred to and corrected to include 50% of this historical forest to be saved. Staff from Development Services (overseeing Tree Code) and Environmental Services (overseeing environmentally sensitive areas (ESAs) regulations) reviewed the development plans for compliance with the 50% Cross Timbers Upland Habitat preservation and confirmed the area shown to be preserved met the requirement. Due to this project beginning before the adoption of the 2019 3 DDC, this project is subject to the 2002 Tree Code and allowed aerial photographs to be used as evidence of compliance instead of tree surveys. Therefore, this project is not required to submit a tree survey. 3. Trees are marked to be cut are in the flood plain right by the creek. There was supposed to be room for a hike /bike trail running in the flood plain. The current placement of the fence does not allow for this in places. The Parks Department has not finalized plans for a bike and hike trail on this property. 4. Why are they clearing land on the east side of the creek when they have not even put in roads or houses on the west side? After construction permits have been issued by the City for any of the phases to proceed with construction and/or clearing activities, it's up to the developer to decide the order in which the different phases would be graded and developed. Permits have been issued for multiples phases at this point. 5. Forestar has placed stakes for silt fence on Roselawn Circle which is on city property in the middle of the drainage ditch which services drainage for the city water tower. It will not provide adequate drainage and erosion prevention for this massive project. As part of Phase 4 the developer will be improving the drainage swale on the city property for conveying some of the Forestar (development has been renamed Eagle Creek) runoff through that channel. The engineering design of the improved channel was approved as part of the civil engineering plans for Phase 4. The developer will also be responsible for providing erosion and sediment controls for all areas disturbed, including the city property. The stakes installed are for outlining where erosion and sediment controls will be installed. 6. How far from property line can construction begin? Forestar fences are right at and beyond property line and on city property. The developer has the right to do work on their entire property up to their property line as long as the work is done in accordance with their approved plans. However, as explained above, drainage improvement necessary for Eagle Creek will include improving an existing drainage swale located on city property. The developer is required by the Texas Commission of Environmental Quality (TCEQ) to obtain a general construction permit that must include all the land that will be disturbed as part of the project. The general construction permit also requires erosion and sediment controls to be installed for capturing sediments generated when disturbing the land. Therefore, the eastern limits of this project will include the work on the city property for improving the channel and a few feet out from the work for installing sediment and erosion controls. 7. Please visit Forestar Eagle Creek development on Roselawn Dr. and Roselawn Circle to see what I am talking about. I appreciate your prompt response to these concerns before construction begins. Staff is actively communicating with designers and contractors representing the Forestar developer on all outstanding issues. Staff also visited the site multiple times regarding your concerns. E. McKinney Street at Bolivar Street Signs — In fall 2020, Traffic Safety Commission Chair, Daniel Krutka requested that staff evaluate pedestrian safety improvements at the intersection of McKinney St. and Bolivar St. Staff also received a similar Engage 4 Denton request. Following receipt of these requests, site visit studies along with observations were conducted at the intersection and below are staff s observations: • Very low yielding from vehicular traffic to the pedestrians using the legal crosswalks at the intersection of McKinney St. and Bolivar St. • Observed sight distance issue due to roadway curvature from Elm Street to N. Carroll Blvd. along McKinney St. • Several City employees have had difficulty parking in the public parking lot and crossing McKinney Street at Bolivar St. • Several City employees,who work in the new Development Service Center at 401 N.Elm Street,have reported safety concerns as they cross McKinney St.,reporting near misses of being struck by vehicles. To address the previously mentioned concerns, a progressive incremental approach was taken which included the installation of a high visibility activated pedestrian LED signs and re-striped crosswalks. Due to the multiple lanes of travel with the bi- directional traffic on McKinney St., the curvature of the roadway, and the increase pedestrian traffic, the traveling vehicles on McKinney St. are not obeying the pedestrian warning signs which has necessitated the next step in the progressive incremental approach. Staff evaluated the intersection and installed an all-way stop crossing(AWSC) at the intersection on June 22, 2021. The purpose of the installation is to avoid the unsafe mid-block crossing (jay-walking) that is currently happening now from the public parking lot that citizens and City staff are using which is located on the southeast corner of McKinney St. and Bolivar St. With the opening of the Development Service Center, there has been an increased volume of vehicular and pedestrian usage at this intersection. The Development Service Center has 153 parking spaces that can be used by residents after hours and on weekends for festivals and events Downtown. The installation of the AWSC will allow residents and staff to be able to safely cross McKinney St. at Bolivar St. and use the Development Service Center parking lot, which is now available. Staff contact: Becky Diviney, Capital Projects 5 r r t� Eastbound McKinney St Westbound_ticKimn:St i �Ir - i i - ii northbound Bolivar St Southbound Bolivar St. F. B&C Attendance Policy and Potential Member Removal — The City Code of Ordinances Section 2-83(c) establishes an absence policy for board/commissions (boards).An excused absence includes the following:personal or family illness, death of a family member, jury duty, service in the armed forces, testifying before the legislature, attending a seminar involving municipal matters of importance to the member's duties, and absence necessary for the member's business or employment. If the reason for the absence does not meet that criteria, the member is afforded the opportunity to seek an exception by the City Council. Board members are required to notify the Chair or staff liaison prior to the start of a scheduled meeting that they will be unable to attend. Recently, there has been an increased lack of board member responsiveness to staff inquiries on their ability/plans to attend a meeting, with staff making additional follow up contacts via phone call/voice mails. Those efforts did not 6 reap a response. As a result, absences remain as unexcused, which end up triggering the "resign or be removed" component of the attendance policy. Article III, Section 2.83(c)(3), states, "Absences resulting in cause for removal: An unexcused absence of any board, commission, committee, member from more than three (3) regularly called and scheduled meetings of which he or she is a member in any one (1) year, or lack of attendance at fifty (50) percent of the number of regular/scheduled meetings in a year, shall be considered"cause,"as that term is used in Section 14.16 of the Charter,for removal by the city council. "The B&C Handbook mandates the notification process the City Secretary must undertake to send notification to a member who has violated the attendance policy provision noted above. That notification must ask the member to resign within 10 days as of the date of that letter or face possible removal from their board. Board members are sent the B&C Handbook at initial appointment, if/when reappointed, as well as following any amended version adopted by the City Council. To promote compliance and provide the ease of sending such notification, they have been/are also provided a condensed version of the notification process and a form to submit should they choose to use it (Attachment A). Unfortunately, that effort too has not proven successful. The nominating council member is notified in advance of any member receiving notice of violation. Below is a list of affected members to date.Noted too are a couple of upcoming removals scheduled for consideration on July 20. The absences have remained as unexcused as there has been a lack of responsiveness from the members as earlier noted. Purpose for Nominating Potential Removal Council Member Member Name B&C Status +3 Unexcused Absences Hudspeth Bennett-Engele,Angela Human Services Advisory Committee Resigned 04-17-2021 +3 Unexcused Absences Briggs Erin Clegg Historic Landmark Commission Removed 02-25-2020 +3 Unexcused Absences Armintor Gutierrez,Lesly Human Services Advisory Committee Resigned 04-21-2021 +3 Unexcused Absences Hudspeth Hope,Micah Airport Advisory Board Resigned 05-04-2021 +3 Unexcused Absences Briggs Ismert,Robert Airport Advisory Board Resigned 04-25-2021 +3 Unexcused Absences Armintor Mohair,Ronnie Board of Ethics lResigned 05-14-2021 +3 Unexcused Absences Meltzer Stoltzfus,Tim Health&BuildingStandards Commission lResigned 05-28-2021 +50%of Meetings Armintor Addison,CVndell Health&BuildingStandards Commission IRemoval denied +3 Unexcused Absences Armintor lAphonse,Sam Committee on Persons with Disabilities INo response;removal set for 7-20-2021 +3 Unexcused Absences Armintor Isample,Kevin Traffic Safety Commission INO response;removal set for 7-20-2021 The City Secretary's Office will continue to request placement on board agendas to allow a presentation on the City's attendance policy (attached). Staff contact: Rosa Rios, City Secretary's Office G. Hotel Occupancy Tax (HOT) Revenue: During the June 22, 2021 Council meeting, Mayor Hudspeth requested information regarding the tracking of HOT revenue from on-line lodging companies (i.e. Airbnb and VRBO) with properties in Denton. The city currently has thirty-seven (37) property types including standard hotel/motels (28),bed and breakfasts(3)and short-term rentals(STR)(6). In fiscal year 2019-2020, short-term rental revenue was $4,358 of the total HOT Revenue of$2,110,076. In the current fiscal year 2020-2021, short-term rental revenue through April is$3,592 of the total HOT Revenue of$1,244,069 collected year to date. The City's 2019 Development Code included regulations for STR. As of February 1, 2020, STR operators are required to annually apply for STR registration through the Development Services department. The successful registration is valid for one-year and requires operators to meet certain minimum standards and restrictions outlined in the code. Development Services provides Treasury notification of all STR approved permits. Upon notification, Treasury contacts the operator with instruction on how to report and pay the City's seven (7) percent occupancy tax. STR properties have the responsibility of assessing, collecting, and paying the City it's seven(7)percent of the total thirteen(13)percent occupancy tax per each night's rental. STR may or may not be in contract with an on-line lodging company. Below are two City website links available for property operators to find current information on both HOT reporting and STR registration. Finance Transparency Page Permits and Licenses Page Staff Contact: Cassey Ogden and Randee Klingele, Finance H. Library Expands Digital Resources and Internet Access with Grant Funding — In November 2020, The Texas State Library and Archives Commission (TSLAC) awarded$20,929 to Denton Public Library under the TSLAC CARES Grant program. Provided by the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act, the funding was used to help the library expand digital inclusion efforts and provide access to technology and digital resources. The grant allowed for the expansion of wi-fi internet access outside library facilities. Final installation was completed last week, and all library public parking lots and the Nook Park behind Emily Fowler Central Library now have full coverage wi-fi access 24/7. Patrons can access the internet at the library while in the parking lot,Nook Park, or at bench seating outside library facilities, even when the library is closed. Grant funding also helped the library expand its circulating mobile wi-fi hotspot collection from 30 to 45 hotspots this May. Mobile wi-fi hotspots devices allow patrons to have internet access for multiple devices wherever they need that internet access. The hotspots can be checked out for three weeks and each hotspot provides internet service for four to six devices. An additional 316 eBooks and digital audiobooks were purchased with grant funds this spring. The materials are available via the library's cloudLibrary downloadable eBook and digital audiobook collection and include materials for children, teens, and adults. View the grant funded titles here. "Denton Public Library strives to provide barrier-free access to digital resources and broadband and this CARES Act grant helps us provide essential resources and services for learning, working, and daily life," said Jennifer Bekker, Director of Libraries. The Texas State Library and Archives Commission received the funding from the Institute of Museum and Library Services (IMLS) to support libraries in responding to the coronavirus pandemic. In March 2020, Congress provided the federal agency a total of$50 million in the CARES Act to distribute to states and territories. 8 ABOUT THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION Formed in 1909, TSLAC is committed to giving Texans access to information and programs to improve their lives and communities. TSLAC provides historical and genealogical search assistance, federal and state government documents, electronic research, and library services to all Texans, including those who are unable to read standard print material because of physical or reading disabilities. For more information, visit www.tsl.texas.gov. Staff contact: Jennifer Bekker, Director of Libraries I. "SolSmart Gold" Designation—The City of Denton received a Gold designation from the national SolSmart program for making it faster, easier, and more affordable for homes and businesses to go solar. This designation recognizes Denton for taking bold steps to encourage solar energy growth and remove obstacles to solar development. For companies looking to expand, a SolSmart Gold designation is a signal that Denton is "open for solar business." SolSmart is led by The Solar Foundation and the International City/County Management Association(ICMA)and funded by the U.S.Department of Energy Solar Energy Technologies Office. More than 400 cities, counties, and small towns have achieved SolSmart designation since the program launched in 2016. As a SolSmart designee, Denton is helping solar companies significantly reduce the cost of installations and pass those savings on to consumers while making the community more environmentally sustainable. To receive designation, cities and counties make changes to their local processes to reduce the time and money it takes to install a solar energy system. This includes evaluating local permitting processes, as well as planning and zoning procedures. Denton had to demonstrate that it has a three-day permitting turnaround and allows installing solar systems on accessory buildings by right to achieve the gold designation. SolSmart uses objective criteria to award communities points based on the actions they take to reduce barriers to solar energy development. Communities that take sufficient action are designated either gold, silver, or bronze. A special thanks to DME's Energy Services, Engineering, and Metering divisions and the City's Building Safety and Sustainability Departments for the work they do and for making the recognition possible. For more information on the designation, please visit https:Hsolsmart.org/ or contact DME via email at dme(d),cityofdenton.com. Staff contact: Bill Shepherd, DME SOLSMART NATIONALLY DISTINGUISHED.LOCALLY POWERED. 9 J. July Jubilee — On July 3, Parks and Recreation will host the July Jubilee event. This day of celebration includes the Liberty Run 5K& 1-Mile Walk,the Yankee Doodle Parade, and the Jubilee Festival. The 23rd Annual Liberty Run will begin and end at the Denton Civic Center, 321 E. McKinney St. Registration is required and includes a T-shirt and a swag bag. To register and view the race map, click here: https://bit.ly/DentonLibertyRun The Yankee Doodle Parade will begin after the Liberty Run at 9 a.m. The parade will go from Austin St., around the square, down McKinney Street to the Denton Civic Center. Companies and groups are welcome to sign up to participate in the parade. To register, click here: https://bit.ly/YankeeDoodleParade After the parade from 10 a.m. to noon,there will be a FREE Family Jubilee at Denton Civic Center and Quakertown Park. There will be multiple food trucks, music, inflatables, yard games, and lots of patriotic fun. Staff contact: Jennifer Eusse, Parks and Recreation III. Responses to Council Member Requests for Information A. Springy Drive at US 380 — On May 16, Council Member Beck forwarded a resident inquiry regarding safety concerns at the Spring Valley Drive and US 380 intersection. US 380 is a Texas Department of Transportation (TxDOT) facility. TxDOT is currently planning to build medians along US 380 from Mayhill Road to Loop 288. Once the medians are installed, Spring Valley Dr. will become a right in/right out with a hooded left-turn onto Spring Valley Dr. There will be no left-turn from Spring Valley Dr. due to the proximity of the Spring Valley Dr. to Loop 288 and the multiple lanes that are required to cross on to US 380. Access restriction is being planned by TxDOT and City staff will continue to coordinate with TxDOT representatives to further discuss safety considerations associated with the US 380 project. Staff contact: Becky Diviney, Capital Projects B. Engage Denton Heat Map — On May 19, Council Member Armintor requested if a heat map could be created to track incoming traffic engineering related Engage Denton requests as part of the Mobility Committee Meeting. Currently, the reporting capabilities for Engage Denton are very limited and reporting requires a significant amount of manual work due to the way requests are categorized when originally submitted into the system. Staff projects the new comprehensive 311 system will be implemented in fall 2022. Once the new 311 system is operational,the City's reporting capabilities will be enhanced, and staff will be able to more easily map and report requests. Ad hoc maps regarding resident requests pertaining to specific projects can be prepared on an as-requested basis. Staff contact: Rachel Wood, Capital Projects C. Follow-up from Joint City-DHA Meeting—During the Monday,June 7 luncheon,City Council held a joint meeting with the Denton Housing Authority's Board of Commissioners. There were a few questions asked during the meeting that required a follow-up response. Please see the below Q&A with that information. • Q: How long on average does an individual/family use a voucher? 10 DHA Answer: The majority of participants (3001o) have a length of stay of 10-20 years. • Q: When will DHA's new website be completed? Will meeting agendas,minutes, and materials regularly be posted to keep the public informed? DHA Answer: The website is being totally redesigned and we expect for it to be complete in 30-60 days. DHA board meeting agendas and minutes will be posted on the new website. • Q: Can DHA meetings be recorded and streamed? DHA Answer: DHA meetings are currently held virtually due to COVID-19 restrictions. We do not anticipate video recording or streaming DHA board meetings. • Q: Are there materials that can help educate landlords on the process for accepting vouchers and help them overcome some fears/concerns/perceptions of vouchers being too burdensome? DHA Answer: There is landlord information on our current website. The new website will include the Landlord Handbook. However,please refer all inquiries from landlords or participants to DHA we will be more than happy to assist them. • Q: Can Planning & Zoning be involved in discussions and assessment of affordable housing in the City? City Answer: Planning and Zoning staff have been participating in the Affordable Housing Assessment since it convened. They are also actively involved in the Phase 2 process now. In addition, the Planning and Zoning Commissioners will be participating in the upcoming survey assessment for Phase 2 along with City Council members, the Denton Housing Authority CEO and Chair, and several other community stakeholders. As City Council will see in the upcoming survey, many of the ideas expressed in the meeting will be presented to the stakeholders in the coming weeks for consideration. In addition, below are some high-level shared interests of the two boards that were heard during the work session. City and DHA staff will continue to work together. • Both: Expressed concerns and a priority for senior affordable housing • Both: Expressed desire to continue working together on affordable housing; suggested working groups or other joint efforts (note: City staff engaged DHA in Phase 1 of the Affordable Housing Assessment and DHA will also be engaged in Phase 2 throughout the summer) • Both: Expressed interest for the City and DHA to meet jointly again upon conclusion of Phase 2 of the City's affordable housing assessment (expected to be complete in late August/September) Staff contacts: Sarah Kuechler, City Manager's Office and Dani Shaw, Community Services D. Bonnie Brae Street Phase 2/Vintage Boulevard Construction Update —On June 10, a resident contacted Council Member Davis regarding the construction on Vintage Boulevard. The resident is concerned about the safety of the roadway during construction associated with the Bonnie Brae Phase 2 Project. The Bonnie Brae Phase 2 involves widening Vintage Boulevard from two to four lanes, including the installation of traffic signals, drainage improvements, a 10-foot mixed use trail and a five-foot sidewalk. Due inclement weather in spring 2021, construction has been significantly delayed. A traffic signal on US 377 is currently being installed. Old 11 Bonnie Brae St. is being repaved as well as paving the future southbound lanes from the old alignment to the intersection at Vintage Blvd. The inside lanes of Vintage are being paved from US 377 to Hidden Meadow Trail. Streetlight poles,bores for future irrigation, and stamped/stained concrete are also currently being installed. The project is set to be completed in late August 2021, pending future weather delays. Staff contact: Seth Garcia, Capital Projects E. Ester-based Transformer Insulating Oil — On June 13, Council Member Maguire requested information about whether ester-based insulating oil could be filtered to extend its useful life. There are two (2) components of a transformer that uses oil which includes the load- tap-changer (LTC) and the radiators/main tank (main tank). The oil volume in the LTC/main tank, as a percentage is 1.3%/98.7%based on a sample. For the LTC, a biproduct of using the oil is small amounts of water that are naturally extracted from the cellulous membrane within the transformer. Additionally, the switching actions of the LTC create a small amount of damage particulates which are expelled into the oil. The water and damage particulates are filtered out during the filtration process. If these remain, the result can be a breakdown of the cellulose membrane and a reduction in the dielectric property of the oil. Both can significantly de-rate the life of the transformer. Oil in LTC tanks get tested annually. An oil filtration system is standard in modern transformers and operates by using a pump to circulate the oil in the LTC tank. Filtration absorbs water and removes particles from the oil. A pressure sensor indicates when the filter needs to be changed. Information garnered from Waukesha Transformers, the manufacturer of many of our transformers, is they do not recommend the use of ester-based oil in the LTC tank. Ester-based oil's viscosity increases at lower temperatures. If the oil does not flow easily, areas within the LTC could lose dielectric properties leading to the potential for arcing or flashover and failure. DME does have older transformers that do not have a filtration system on the LTC. Some of these locations (i.e. old Hickory Substation) are in older facilities that may be scheduled for replacement. LTC tanks without a filter have the oil replaced every six (6) years. Also, the volume of oil in the LTC for these older transformers can be 2.5X as much as the oil in the LTC's for the newer transformers. The main tanks on all transformers do not have a filter. The tank is vacuumed sealed prior to service and the oil is filtered at that time. The oil in the main tank is not subject to potential issues as compared to the LTC oil; therefore, after the tank is sealed, its oil typically will not need to be serviced during its lifetime operation as a normal process. Transformer manufacturers recommend yearly testing of the oil in the main tank to ensure proper oil quality,which DME currently does. Testing identifies issues that the transformer may be experiencing,and if needed,the oil is filtered and replaced based on test results. Switching to ester-based oils, in existing transformers, which do not currently use that oil, would require DME to do extensive sampling and monitoring to establish new "baseline quality" for the new oil. Historical oil quality data from existing oil sources would become moot. 12 Transformer life depends principally on its loading, external conditions, and internal transformer conditions; therefore, identifying the extended life due to oil filtering is not conclusive. Finally, DME staff previously communicated to Council that the option for ester- based oil use will be included in the Hickory GIS project and evaluated accordingly. Staff contact: Tony Puente, DME F. History of Stoke Denton and Current Updates—At the June 15,City Council Meeting, Council Member Byrd requested information regarding the history of Stoke Denton and information related to the transition of Stoke Denton to Hickory and Rail Ventures and Mayor Hudspeth requested information related to the ongoing space improvements at 608 E. Hickory. Timeline &History of Stoke Denton Program • Summer 2014: City Council provides direction to pursue entrepreneurship/tech start-up/co-working space program as part of FY 14-15 budget. • 2014-2015: City staff work to develop program and participate in a public-private partnership with Rail Yard Partners, Ltd. for the development the Rail Yard and co-working space. • Sept. 15, 2015: City executes economic development program agreement and lease with Rail Yard Partners, Ltd. Economic development program agreement is funded through Downtown TIRZ. • Oct.30,2015: City and Dallas Entrepreneur Center(DEC)enter into management agreement for Stoke Denton with a termination date of March 1, 2017. • March 28, 2017: Management agreement with DEC was amended to allow for extended term until Sept. 30, 2017. • August 22, 2017: City Council provided direction to not renew the management agreement with DEC. • Sept. 12, 2017: City releases an RFP for Stoke Denton management services. • Sept. 30, 2017: DEC ceases management of Stoke. • Oct. 1, 2017: City assumes management of Stoke. • Oct. 3, 2017: RFP closes; Hickory&Rail Ventures was sole respondent to RFP. • Oct. 24, 2017: City Council holds work session regarding Stoke Denton management. • Nov. 14, 2017: City Council approves ordinance for management agreement and sublease with Hickory&Rail Ventures; Contract term of Dec. 1, 2017 to Oct. 31, 2018, with option to renew. • Nov. 13, 2018: City Council approves extension of management agreement and sublease with Hickory&Rail Ventures; Contract term of Dec. 1, 2018 to Feb. 28, 2021. • Oct. 13, 2020: City Council briefed regarding lease term based on disclosure of Commencement Letter that indicated lease termination date was June 30, 2021. City Council provided direction to align Hickory & Rail Ventures management agreement and sublease with the City's lease with Rail Yard Partners. Additionally, City Council provided direction to pursue program agreement with Hickory&Rail Ventures for continued program support beyond the June 30,2021 management agreement date. 13 • April 20, 2021: City executes program agreement with Hickory & Rail Ventures to continue to provide support in key activity areas of. event support (F1intConf, Big Ideas, Startup Crawl, Global Entrepreneurship Week), program support (Lunch + Learns, AccelerateHER, Coffee + Convos), marketing support (Blogs, press releases, podcasts, eBook, videos, social media), and ecosystem support (Denton Innovation Group,Techmill,Denton Angels,entrepreneurship ecosystem map). • June 30, 2021: City lease with Rail Yard Partners terminates. • July 1, 2021: Hickory & Rail Ventures assumes full control of Stoke Denton program and lease of space at 608 E. Hickory. City program agreement with HRV/Stoke Denton begins. Ongoing Space Improvements Hickory and Rail Ventures have worked with Rail Yard Partners, Ltd. to keep Stoke Denton operating at the current facility at 608 E. Hickory and will begin a new lease on July 1, 2021. Over the years, HRV identified the need for additional office spaces as private offices were attractive to potential members. As such, HRV worked with Rail Yard Partners to add additional offices and better use the space in the facility. Heather Gregory, Stoke Denton Executive Director, provided details of the improvements below: • Our 8 private offices have been fully occupied since December 2016 with no vacancies and a waiting list of people wanting to occupy an office in our coworking space. • As part of our negotiation/new lease with the building owner to maintain our operations in our current location,we are building out 12 new private office spaces and adding an awning on the west side of the building where we have picnic tables located. • Stoke staff will occupy one of the offices and 11 will be available to rent. • Our space about 9,000 sq ft, and up until recently about 3,000 sq. ft. of that space was used for events but was underutilized and underperforming. Since there is an abundance of event space in Denton, we decided to shift the coworking and dedicated work areas around, reduce our event space, and convert about 1,200 sq ft into private offices. • These updates will increase our private office capacity by almost 2.5X(going from 8 to 19 offices) all while maintaining our previous capacity of 30 dedicated desks and 24 coworking seats. • Construction began in the middle of May and we expect the offices to be completed by August 1 and are currently promoting them in the hopes to have them all or mostly spoken for by the time they are ready. 14 hL = i Aft, _. Ali MEN gg lip a mm"g ®i® Summer has historically seen the highest electric demands in Texas. Recent early summer appeals from ERCOT for conservation coupled with the historic rotating outages in February warrant a level of concern and questions about the ability of ERCOT to meet demands this summer and in the future. Recently enacted legislative mandates to improve the reliability of the natural gas delivery systems and generators in ERCOT will take time to implement and will not impact summer readiness. Identifying natural gas supply critical facilities and ensuring that they will not be interrupted in the event of future rolling outages will likely be completed prior to the Winter 2021/2022 but facility weatherization improvements are not likely to be implemented until the following winter. The ERCOT grid, which consists of all the generating units, the transmission and distribution systems, is designed to meet summer peak demand and the natural gas supply related causes of the February rolling outages should not happen during the summer. As the independent system operator, ERCOT's responsibilities include providing independent analysis and reports of future grid expectations. Increasing electrical demand associated with population growth and development in Texas is expected to continue at a rapid pace. Development of new renewable resources capacity(Wind and Solar)continues to be at a faster pace than the projected demand increases. While the intermittency of these resources makes assessment of their ability to meet future demands difficult,ERCOT performs analysis of the supply and demand on a seasonal basis. ERCOT reports seasonal resource adequacy along with assessments of above and below average temperature impacts to the system to inform citizens and business of the probability of supply shortages.DME continuously monitors these reports and the near term ERCOT conditions, to mitigate potential adverse financial impacts. The Resource Adequacy can be found at hqp://www.ercot.com/gridinfo/resource>. These reports indicate that over the next two years total, wind capacity is predicted to increase by almost 12,000 MWs, solar by 15,200 MWs and battery storage by 2,200 MWs,for a predicted generation capacity addition of 29,400 MWs across the ERCOT grid. These additions, according to ERCOT, will improve the system reserve margin projection. Staff contact: Terry Naulty, DME H. City Parking Lot Repair—On June 15, Council Member Davis requested whether the City had any scheduled plans to reconstruct the parking lots at both Emily Fowler Library and City Hall. While those projcts are not currently scheduled, Staff is implementing an improved CIP process to include a comprehensive plan for the maintenance and improvement of City parking lots. In the interim, staff will evaluate both parking lots for immediate maintenance needs and funding possibilities. Staff contacts: Daniel Kremer, Public Works and Becky Diviney, Engineering 1. Industrial St. Park and the DWIF Monument — On June 18, Mayor Pro Tern Meltzer asked staff about the proposed design of Industrial Park and the Denton Women Interracial Fellowship(DWIF)Monument based on the concept and timeline provided in the Friday Report. In 2018, City Council directed staff to move forward on conceptual designs for Industrial Park, 108 Industrial St. Teague Nall and Perkins, Inc. (TNP) and Parks and Rec (PARD) staff completed the concept designs. Staff met with the community, neighbors, businesses, and the Parks, Recreation Board to gain feedback. All input 16 received was positive,although staff made some modifications per the input collected. At this point, staff went back to the City Council and presented the concepts and the proposed design and budget. After discussion, City Council suggested holding off on moving forward with this project at that time. On June 12, 2020, Economic Development staff applied for a grant for the DWIF Monument. City Council approved the execution of the grant with the Texas Commission on the Arts in October 2020. The timeline on the grant was for the project to be completed by August 31, 2021. The Public Art Committee (PAC) was officially transferred to PARD in September 2020, and staff began the procurement process immediately with the PAC. On March 5, 2020, the PAC selected an artist and developed the concept for the art installation. After the City Attorney's Office approved the contract, staff presented the agreement and concept to City Council in December 2020. Throughout this process, staff worked to find the perfect location for the art. Staff worked with the members of the DWIF, Parks, Recreation and Beautification Board, and the PAC on site selection. The sites discussed were Fred Moore Park, Industrial Street Park, and Quakertown Park. Initially,Fred Moore Park was considered because the DWIF meetings were held at the American Legion Hall in that park. But the consensus was to place the monument at Industrial Street Park. The thought was that Industrial Street Park would get more engagement from the community due to its location near downtown. Ironically, the former Wolff s Market was also a meeting place of the ladies of the DWIF,which is the site of Industrial Street Park today. With the recent approval of the DWIF Monument and the interest by the stakeholder groups, staff rekindled the past Industrial Street Park concepts due to the shortness of the project timeline. Using the concept originally selected from the community feedback, staff began integrating the DWIF Monument into the park designs with some modifications. These designs will still include accessibility, trees, open space, decorative lighting, all to make the space inviting and celebrating Denton arts and culture, thus making it uniquely Denton. Industrial Street Park is 4,600 square feet in size. The parcel has a grade of seven percent and nine trees, along with two planted by staff. The concept design calls for removing four Hackberry trees and planting seven hardwood trees (5 Redbuds and 2 Maples). Although the initial plan was to install synthetic turf, the plan has changed to go with natural grass at this time. Due to the short timeline,PARD needs to begin the park development. Staff will serve as the general contractor and begin construction in July. If City Council has any concerns with the park information provided here and in the June 18 Friday Report, please reach out to PARD staff at the earliest convenience. Staff contact: Gary Packan, Parks and Recreation J. Senior Magazine and Programming — On June 18, Council Member Davis requested information about exercise programs for seniors and whether the senior newsletter will continue. Prior to COVID closures, Stretch-N-Tone was offered at the senior center. The previous class instructor decided not to return. Staff found a new instructor and 17 revamped the program. The class resumed when facilities reopened in May at Denia Recreation Center at 10:00 a.m. on Mondays and Fridays. The class will be offered at the Senior Center beginning August 4 on Tuesdays and Thursdays at 10:30 a.m. A third session will be offered at the American legion Hall when that facility opens in the Fall. Staff plans to have a Stretch- N- Tone class at each recreation center by the end of the year. In addition to Stretch-N-Tone, the Parks and Recreation Department also offers Texercise. Texercise is an educational health program for participants 45 and over in partnership with the Texas Health and Human Services Department focusing on the exercise aspects of endurance, strength, balance and flexibility for 12 weeks. It is currently offered at the Denton Senior Center, Tuesday and Thursday mornings at 10:30 a.m. As all things during COVID,the senior newsletter has been in flux. The 2021 edition came out in early March and contained information on how seniors could participate in recreational activities safely and information on our planned reopening. The guide was emailed out to all participants and published on the City's website. A copy of that guide can be found here. Shortly after the guide was published, Council approved reopening plans and information in the guide had to be adjusted to reflect the new programming and opening schedule. The updated guide was published and sent to press. Shortly after reopening, the COVID guidelines and mask requirements were changed again by the state. The senior play guide, once again, needed to be updated to reflect the new changes and protocols. The most updated guide has been sent to the printer and will be ready for distribution shortly. The new guide will be mailed to all registered senior participants. Going forward, the plan is to have the senior guide produced quarterly and mailed to senior participants. Staff contact: Nikki Sassenus, Parks and Recreation K. Nottingham Drive and Old North Road Sidewalks — On June 21 and 24, Council Member Beck requested additional clarification about the Nottingham Drive and Old North Street Sidewalks.Below are responses to the additional clarification items. Staff contact: Robin Davis, Capital Projects • Nottingham Drive from University Drive to Churchill Drive (east side): Due to existing right of way (ROW) constraints such as trees, mailboxes and utilities, it was most feasible, to build this segment with a five-foot wide sidewalk compared to an eight-foot wide side-path providing a green space buffer throughout most of the segment stretch. There are exceptions where the sidewalk will begin back of curb to preserve large trees. This project is currently under construction and estimated to be complete by August 2021, weather permitting. Residents were contacted during the ROW Acquisition/Temporary Construction Phase of the project. Door hangers will be placed on affected properties by the Contractor as an additional reminder. 18 • Additionally, the City's contractor for the Nottingham Sidewalk Project continues to diligently maintain the project site. The contractor uses small equipment (primarily a mini excavator) to minimize site disruption. The Nottingham sidewalk is 4 inches thick allowing the contractor to dig only 8 inches down in most cases to prepare the subgrade. Hand digging is used anytime the contractor is performing work near trees or utilities. No trees are scheduled to be removed along this segment. • Old North Road from University Drive to Windsor Drive (west side): Where ROW allows, there will be a new eight-foot side-path from University Drive connecting to the existing eight-foot side-path before transitioning down to a five-foot sidewalk near Foxcroft Circle. The project continues to E. Windsor Dr. with a five-foot sidewalk, providing a green space buffer between the curb and the sidewalk. In locations where large trees need to be preserved, the sidewalk will begin back of curb. This project is designed and has a projected construction year of 2024. Staff is currently developing the sidewalk work plan,and the project timeline could move up based on the finalization of that work plan. L. Pennsylvania Drive onto Teasley — On June 22, a resident contacted Council Member Maguire regarding safety concerns when turning left onto Teasley Lane from Pennsylvania Drive. Consistent with state and federal guidelines, the current traffic volumes do not warrant a traffic signal at this intersection. In the future, if the traffic volume along Pennsylvania Drive increases, this intersection may warrant a traffic signal, but this will be at the discretion of Texas Department of Transportation (TxDOT) due to Teasley (FM 2181) being a TxDOT roadway. If additional development along Teasley near the intersection of Pennsylvania occurs, traffic volumes may increase to ultimately warrant a traffic signal. Staff is aware of the safety concerns and will discuss options for potential safety improvements with TxDOT representatives. Staff contact: Becky Diviney, Capital Projects M. Cindy Lane and Lariat Road Drainage—On June 22, Council Member Davis inquired about the maintenance responsibilities of drainage easements near Cindy Lane and Lariat Road in Ranch Estates. The Drainage department mows and maintains the major channel running North/South and a small section East/West in the Ranch Estates neighborhood, highlighted in green on the map (below). The mowing schedule is five to seven times a year during the growing season, most recently on June 15. Staff maintains the section in orange on the map (reshaping/silt clean up) when needed as the property owners have fenced across the easement and have livestock in the fields. The remaining bar ditches that run along the road and behind the houses are also maintained (reshaping/silt clean up) on an as-needed basis. Staff inspects the bar ditches annually to ensure they are flowing properly. These were last inspected in November 2020. Council Member Davis also forwarded a concern from a resident on Cindy Lane experiencing standing water. Staff performed a site visit on the afternoon of June 23 and determined that the silt had increased in the specific bar ditch on Cindy Lane and others in the neighborhood due to the recent heavy rainfall. Staff has added the cleaning of these neighborhood bar ditches to the summer maintenance schedule. Staff contact: Daniel Kremer, Public Works 19 �Awy 7r4 T 1. Vt vy r ur,jai 1foY •� •' - w!� to N. Garage and Estate Sales Guidelines—On June 22,Council Member Maguire requested information about the guidelines for having garage and estate sales. She also requested staff investigate if surrounding communities have any guidelines. In Denton, Garage sales are called "occasional sales" in the Denton Development Code defined as: The sale, or offering for sale, of tangible personal property to the public, upon the premises of an existing residential dwelling, by the owner or leasee of the residential dwelling. Such sales commonly include garage or yard sales". The regulation is that there can be no more than 3 occasional sales in a 12-month period (limited to one sale every 4 months) and a maximum of 3 days per time. People that have concerns regarding a violation to this regulation can submit their complaints to Development Services at 940-349-8360 or through Engage Denton. Staff would go out to observe the violation and begin the tracking to determine if the number of sales exceeds this regulation. As far as parking, if people are parked illegally, then this would be handled by Denton PD by calling non-emergency at 940- 349-8181, but if people are parked legally then the City would be limited in enforcement capabilities. We've reviewed the following cities regulations, but there are no regulations in these cities about limiting the number of sales by neighborhood. Staff contact: Charlie Rosendahl, Development Services Flower Mound: • Permitted as a temporary accessory use to single-family attached,detached,duplex dwellings; • Cannot exceed three (3) consecutive days; • The number of garage sales is limited to two (2)per year per household (Sec. 98-982 of Flower Mound's Code of Ordinances) 20 Plano: • Permits are required, issued by the Building Inspections office • No more than three (3) garage sales per calendar year • Limited to 72 consecutive hours in duration • Must wait five (5)business days between sales (Sec 11-366 ofPlano's Code of Ordinances) Lewisville: • Permits are required,but there is no fee for the permit • Limited to two (2) sales in a 12-month period • Sales may not exceed three (3) calendar days (Sec. 7-202, 203, and 205 of Lewisville's Code of Ordinances) Arlington: • Permits are required,but there is no fee for the permit • Limited to three (3) garage sales per residence, within a 12-month period • Limited to three (3) consecutive days per garage sales • Garage sale hours are limited to 7AM-7PM (https://www.arlingtontx.gov/city hall/departments/code_compliance/single_family _residential/rapid_reference_guide/garage e sales_map and guidelines) O. Westgatepdates — On Friday, June 25 a resident inquiry that was originally sent to Mayor Pro Tern Meltzer and Council Member Davis was forwarded to staff regarding the status of the Westgate Reconstruction Project. Based on feedback received at the June 8 Work Session Presentation on the scope of the Westgate Reconstruction Project, staff has entered into a professional services agreement with Kimley-Horn and Associates to conduct a traffic study focusing on the general geography of the north/south extents of Westgate Drive including Westgate Drive, Windsor Drive, N. Bonnie Brae Street, and Bronco Way and the east/west portion of Westgate. Once completed, the assessment will include baseline volumes and volume projections based on future development in the area.Results of this study along with more specific information on options for the proposed scope of the Westgate Reconstruction Project will be presented at the August 8 Work Session. Prior to the August 10 Work Session, staff will provide a resident mailer regarding the status of the project, continue to provide status updates on the City's Westgate Reconstruction Project webpage (www.cityofdenton.com/westgate) and email residents who registered for the May 20 Virtual Community Meeting regarding project status. Following final direction from the City Council on the scope of the Westgate Reconstruction Project, staff will host an additional community meeting to solicit feedback once the project is at 30% design. Residents also have the option to sign up for regular email updates on the project through the project webpage at: www.cityofdenton.com/westgate. Staff has contacted the resident who submitted their inquiry to Mayor Pro Tern Meltzer and Council Member Davis providing an overview of next steps on the Westgate Reconstruction Project. Staff contact: Rachel Wood, Capital Projects 21 IV. Upcoming Community Events and Meetings A. Northwest Booster Pump Station Virtual Community Meeting—Thursday,July 1 at 6 p.m. via Zoom. Email Stephanie.Yatesgcityofdenton.com for link to attend meeting. Staff contact: Chris Campbell, Water V. Attachments A. DCPH COVID-19 Presentation..................................................................................23 B. Boards and Commissions Attendance Policy and Presentation.................................37 C. Industrial Street Park and DWIF Attachments...........................................................49 VI. Informal Staff Reports A. 2021-039 2020 Property Tax Abatements Summary.................................................59 VII. Council Information A. Council Requests for Information .............................................................................69 B. Council Calendar .......................................................................................................72 C. Future Work Session Items .......................................................................................75 D. Street Construction Report ........................................................................................76 22 sit DeijL...(M PUBLIC HEALTH Commissioners Court Report Matt Richardson, DrPH, MPH, FACHE June 22nd1 2021 Denton County COVID- 19 Statistics � Active Total Recovered Total Deaths Total Cases PCR Cases Antigen Cases 1 ,829 74,326 612 76, 767 56,245 20, 522 Reported Weekly Cases by Age q Show All �n d •0-1�^ N d U •20 2:. m F T • 30-35 Y 200 40-4Q 50-59 IN •60-65 •70-7 Week ✓ae Week •80� 05/09 Week 05'" Week 06/06 Wee, 05/15 OS/16 05/`g 05/3D 06/12 06i13 05/22 06/05 06/19 n z ci .Ur) Jul .c _ ti Gct 2021 reb Mar Apr Ma, COVID-19 Percentage of Total Inpatient Beds 25 20% 15% 10% 5% 0 1 �� 11 111 2021 •7 Day Moving •Deily COVID-19% Average of Capacity Symptom Onset Weekly Cases by Age Range Q �hr 20-- •30-- 40-^ •50-5 100 0 0- Week Wee'.: Week 05102 Week 05,'!` Week 05/30 Week 05/08 05/09 05/22 05/23 06i05 06/06 05.�15 05/29 06/12 Testing Positivity Rates by Specimen Collection Date (7 day average) 4.5° •• Q Show all 4% 3.5% Molecular Collection Date 3% • Antigen Collection Date 2.5% 2% 1.596 Jun 6/6 6/10 6/14 6/18 Total Vaccines Administered by DCPH: 402,968 1w- Waitlist Forms Highest Waitlist Fi rst Doses Second Dose 513,707 5131F707 206,369 1 96,599 Received Spot Invited Administered Administered Total Vaccines Administered in Previous 7 Days: 1,301 First Dose Second Dose Cumberland Presbyterian — Denton Strickland Middle School — Denton MLK Jr Rec Center — Denton50 26 Denton County Jail DCPH Homebound Vaccinations 861 Vaccines Administered in Previous 7 Days by 440 Dose Instance First Dose Second Dose Vaccines Administered in Homebound Phase SC <1% Previous 7 Days by 2% Phase Phase 12-15 35% Phase 2 50% Phase 1A 1% Phase 1B 8% Phase 1C 4% Upcoming Clinic Location Open Booked Total Friday, 6/25 Little Elm High School495 198 . • Little Elm COVID- 19 Related Deaths by Expiration and Date Reported m p 20 Date of Death • Date of Death 10 Report on Press Release Week Week Week Week Week Week 04/19 Week 07/26 Week 11/01 Week 02/07 Week 05/16 03/01 04/25 06/07 08/01 09/13 11/07 12/20 02/13 03/28 05/22 03/07 06/13 09/19 12/26 04/03 0 Denton � , County Questions ? t man JJ 4 C� rat BOARD NAME HERE - MEETING DATE HEREa W.Nv-d a • 1 + 1•T ID OF AGENDA ITEM HERE `�•r? Background • Code of Ordinances Section 2-83(c) establishes an absence policy for board/commissions members • Sets forth certain excused absence criteria" • City Council approves any absence not within the "excused absence" criteria already outlined with the Code • Details notification process • An excused absence includes the following : • personal or family illness, • death of a family member, • jury duty, • service in the armed forces, • testifying before the legislature, • attending a seminar involving municipal matters of importance to the member's duties, and • absence necessary for the member's business or employment. 4COI*14116�� AGENDA ITEM HERE 2 DENTON Absence Notification Required • Member notifies the Chair or staff liaison of inability to attend an upcoming meeting in writing : • Notify as soon as possible — Important notice received in advance • Email will suffice — no supporting documentation is needed • Needs to state purpose (excused criteria or other) • Accepted at face value (honor system) • City Secretary's Office to be notified as soon as possible by the Liaison if not already on the email from the member • B&C Member Attendance Reporting Guidelines were established by the City Secretary's Office and sent to all existing (and new) members • Includes a "Board Member Notification of Absence Form" 4COI*1460�� ID OF AGENDA ITEM HERE 3 DENTON Processing Notice of Absence • City Secretary reviews notification to see if it: • Meets Excused Absence criteria • Member & Staff Liaison notified • At the applicable meeting, *Chair announces absence is excused (Required to be announced the by Chair, otherwise in violation of B&C Handbook requirements) • The excused absence is reflected in the minutes of that meeting • Does not meet Excused Absence criteria • At the applicable meeting, Chair announces absence of the member and that it is still pending clarification as to whether excused or non-excused • At a future meeting, once final determination on the absence is provided from the City Secretary: • Minutes are presented with the correction to reflect member's absence was excused • The correction should be read into the record and reflected in the in the minutes of the new meeting. *Note: If the member never provided notice, Chair must announce at the meeting the absence is unexcused �n AGENDAID OF ITEM HERE 4 DENTON Processing Notice of Absence — Cont'd • If Excused Absence criteria not met: • Member promptly notified • Member given option to: • Leave absence as unexcused; or • Within 10 days after the absence occurred, the member may submit a request to the City Secretary's Office to have the absence excused by the City Council • City Secretary places item on next available City Council agenda for consideration ID OF AGENDA ITEM HERE 5 DENTON Absence Notification AFTER Meeting Held • If after 10 days, City Secretary has no ability to excuse the absence, even if purpose is on the ""excused absence" criteria list: • Member promptly notified • Member given option to: • Leave absence as unexcused; or • Within 10 days, the member may submit a request to the City Secretary's Office to have the absence excused by the City Council • City Secretary places item on next available City Council agenda for consideration ID OF AGENDA ITEM HERE DENTON City Counal Meeting to Consider • If absence is excused : • Final decision from City Council reported to board member/staff liaison (copy of adopted resolution provided) • Resolution mandates: • The Member"s absence record be corrected • Minutes of the Meeting be corrected • Minutes are presented with the correction to reflect member's absence was excused • The correction should be read into the record and reflected in the minutes of the new meeting • If absence is not excused : • Final decision from City Council reported to board member/staff liaison • The Member"s absence record is not corrected • Minutes of the Meeting when the absence occurred must be corrected to reflect City Council denied an excused absence • Minutes are presented with the correction to reflect member's absence was unexcused • The correction should be read into the record and reflected in the minutes of the new meeting ID OF AGENDA ITEM HERE 7 cry or DENTON ��,. Attendance Reguirements - Removal • Article II of the City Code: • Section 2.83(c) • "'Absences Every board, commission, and committee member shall attend all regularly called and scheduled meetings of the board, commission, or committee or which he or she is a member... Members who cannot attend the meeting must contact the chairperson or an appropriate staff liaison concerning his or her absence prior to the meeting." • Section 2.83(c)(3) • 'Absences resulting in cause for removal: An unexcused absence of any board, commission, committee, member from more than three 3) regularly called and scheduled meetings of which he or she is a member in any one (1) year, or lack of attendance at fifty (50) percent of the number of regular/scheduled meetings in a year, shall be considered "cause, ' as that term is used in Section 14.16 of the Charter for removal by the city council." • Article XIV, Section 14. 16 of the Charter • Members of boards and commissions of the City of Denton shall serve at the pleasure of the council. Members of such boards and commissions may be removed by the council only for cause and only after being given notice by the council." 4CO r , , DENTON Attendance Requirements — Removal — Cont'd • If more than 3 unexcused absences or lack of attendance at more than 50% of the number of regular/scheduled meetings in a year: • Letter sent to member asking for resignation within 10 days as of the date on that letter . . . City Manager and nominating Council Member informed in advance • If resignation received, seat is vacated; new appointment available at the City Council level • If no resignation is received, item placed on the City Council agenda to consider removal of the member ... member still has up to the time the agenda is posted to submit resignation • Resolution for removal : • Notes member name, board, dates of absences, staff efforts to contact, lack of response or any response ,provided (exhibit) • Agenda item reflects member name and board - public awareness at that point • Once adopted becomes permanent record of the City 4COI*1460�� ID OF AGENDA ITEM HERE DENTON RESOLUTION NO.- Aye Nay Abstain Absent A RESOLUTION OF THE CITY OF DENTON PROVIDING FOR REMOVAL FOR Gerard Hudspeth,Mayor: CAUSE OF , MEMBER OF THE , IN ACCORDANCE WITH ARTICLE XIV, SECTION 14.16 OF THE DENTON CITY Vicki Byrd,District 1: CHARTER;PROVIDING NOTICE;AND PROVIDING AN EFFECTIVE DATE. Brian Beck,District 2: THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: Jesse Davis,District 3: SECTION 1. The Denton City Charter, Article XIV, Section 14.16, states, "Members of boards and commissions of the City of Denton shall serve at the pleasure of the council. Alison Maguire,District 4: Members of such boards and commissions may be removed by the council only for cause and only after being given notice by the council." Deb Armintor,At Large Place 5: SECTION 2. The Denton Code of Ordinances, Article III, Section 2.83(c), addresses Paul Meltzer,At Large Place 6: member attendance requirements that must be met by members of boards, commissions, and committees. PASSED AND APPROVED this the day of 2021. SECTION 3. The Denton Boards& Commissions Handbook, last revised by Resolution 21-271 adopted on April 20,2021,addresses notification be sent to any member who has failed to meet board member attendance requirements. SECTION 4.The city secretary,on ,sent written notice to GERARD HUDSPETH,MAYOR (member) on the failure to meet attendance requirements for meetings held = and ATTEST: was afforded the opportunity to resign before referring the matter to the City Council. SECTION 5.The member failed to submit a response to the city secretary's notification as ROSA RIOS,CITY SECRETARY referenced in Section 4. This section will vary;if a response is received,that response will be provided as an exhibit. SECTION 6. is hereby removed for cause for BY: failing to meet the attendance requirements as set forth in the Denton Code of Ordinances,Article III,Section 2.83(c)by her absence on the following meeting dates: APPROVED AS TO LEGAL FORM: CITY ATTORNEY SECTION 7. This Resolution shall become effective immediately and the City Secretary is hereby directed to send a copy of this resolution as notice via certified and regular mail to the BY: member within five days of the date of its passage. The motion to approve this resolution was made by and seconded U E STIONS? by , the resolution was passed and approved by the 46 following vote -__J: ci Y Updated: Vrfl23,2021 or DENTON B&C Nbmber Attendance Reporting Guidelines On January 28,2020,City Council adopted Ordinance 19-2866 updating absence provisions for boards,commissions, and committees and establishing how an absence will be determined to be excused or unexcused. Per Section 2.83(c) of the Denton City Code, Members who cennat attend the meeting must cantact the chairperson ar an appropriate staff/ieisan cancerning his ar her absence prior to the meeting. Please also include citysecretaryRcityofdenton.com in the notification email. Definition: Excused Absence:An excused absence shall include the following: 1. personal or family illness, 2. death of family member, 3. jury duty, 4. service in the armed forces, 5. testifying before the legislature, 6. attending a seminar involving municipal matters of importance to the member's duties, and 7. absence necessary for the members business or employment. Process for Absenteeism Step 1: Notify the Chair or an appropriate staff liaison concerning your absence prior to the meeting. Please also include the City Secretary's Office via c ecreta�ofdenton.com. • The Notification ofAbsence form is attached. You may simply complete it and email it in. o ffthe reason for the absence does not meet the Criteria 1-7 noted above,be sure to check Yes or1Vo on the section under`Other Absence"to request an exception from the City Council. Step 2: In the event the City Secretary's Office is not included in the email notification,the Chair and/or staffmember receiving the absence notification shall promptly send the email/attachment to citysecretarvna,cityofdenton.com. Step 3: The City Secretary will review the notification sent in Step 1 and determine if the absence meets the criteria for an excused absence. ffthe City Secretary determines the purpose for the absence: 1) Nbets the criteria for an excused absence: The member will be notified the absence is excused and no other action is required from the member or the City Secretary's Office. 2) Does not meet the criteria for an excused absence: The member will be notified promptly via email the purpose for the absence does not meet the excused criteria and that the absence will therefore be considered unexcused. o Von the Notification of Absence form the member indicated that,YES,they do seek an exception,the City Secretary w111 place on item on the City Council agenda seeking the absence be excused. o Von the Notification of Absence form the member indicated that,NO,they do not seek an exception,the City Secretary will notify the member the absence has been determined as unexcused. At that time,the member has the option to let the absence stay as unexcused or within 10 days after the absence occurred,notify the City Secretary they would like to seek an excused absence from the City Council. If notified to that effect,the City Secretarywillplace on item on the City Council agenda seeking the absence be excused City Council Determination: The City Secretary will inform the member, Chair, and staff liaison for the respective board,commission,or committee the decision ofthe City Council. "Board/Commission/Committee Action: On the next available board,commission,or committee meeting,the Chair will announce the final determination ofinember absences and if excused or not. The announcement will be noted on the Nteting Mnutes to be adopted by the board at a future date. r ,*The Chair is required to announce if a member's absence is excused or Iunexcused;and such report shall be included in the Minutes of the meeting. For I this reason,the need for staffto return with amendments to a meeting resulting from I Ian excused absence from the City CountA is required.— — — — — B&C NOTIFICATION OF ABSENCE DENTON Per Section 2.83(c) of the Denton City Code, Members who camat attend the meeting must contact the cbairpersan ar an appropriate staff liaison concerning his ar her absence prlar to the meeting. Please also include citysecretaryLicityofdenton.com in the notification email. MEMBER MORMATION Name Email Phone Date of absence: What board,commission,or committee does this absence apply to? - Select only one - Submit one form per absence ❑ Airport Advisory Board ❑ Human Services Advisory Committee ❑ Animal Shelter Advisory Coirimittee ❑ Library Board ❑ Animal Shelter Advisory Conmiittee ❑ Parks,Recreation and Beautification Board ❑ Board of Ethics ❑ Planning and Zoning Commis s ion ❑ Committee on Persons with Disabilities ❑ Public Art Committee ❑ Comnnuuty Development Advisory Committee ❑ Public Utilities Board ❑ Denton Code Review Committee ❑ Sus ta inability FramevwrkAdvisoryCommittee ❑ Denton Police Department ChiefofPolice Advisory Board ❑ Traffic Safety Commission ❑ Health and Building Standards Commission ❑ Zoning Board of Adjustment ❑ i+stonc LandmarkCommission Reason for Absence (Select only one criteria,as applicable. If not noted,see section below.) 1. ❑ personal or family illness 2. ❑ death of a family member 3. ❑ jury duty 4. ❑ service in the aimed forces 5. ❑ testifying before the legislature 6. ❑ attending a seminar involving municipal matters of importance to the member's duties 7. ❑ absence necessary for the member's business or employment 8. ❑ OTUER. Ifyour absence is determined to be unexcused(not clearly meeting Criteria 1-7),would you like the City Secretary to submit a request to the City Council to excuse your absence? © Yes ❑ No 48 r�r, � '• - 7 � s 1 , _ '� l , v ,r `y.fir ! - _ --_ .�� ,,+ _u �$.� c •tit c �, (l��i�: 'mac-.�, � .�'+ -•� � �, , -' 11. EVENT LAWN 12. CATENARY LIGHTING 11.� AWN S. LARGE PLANTER BOWL 9. HEDGE SCREENING t •. �- 3. BENCH SEATING 5. IMAGE CURTAIN O O 1, ? t+t +. r4 - _'��ye"„µ •• .T►• .:�-M .`. .ya�r .#�•Qi -'��au +f fad`11 �• • O K:w.. +• y •. { i r ". 6. SHROB MASS ,� �..•, 10. ART LANTERNS it t ' • • ', r ate' ` • • c . Sha �►- . f - r 13. MEDIUM CANOPY TREE 4. ORNAMENTAL TREE — 12. CATENARY LIGHTING �"' _ 11. SYNTHETIC TURF 14. LENTICULAR ART DISC Y M ART LANTERNS Denton Hict�., DWIF Men�rt Cor+lo,n IAI ClnsPe:pPhotn Art Lanterns are 49 arranged along the gently arcing I � ihNIF kids v�rtMV«,e walkway, between the installation ' arwtherY horns site and Senior Center-, Each lantern is unique,with its Pousned Surface we Meullic Mator mot""', own imagery and graphic design. moll Comemudr -^�- with message` Ic'.r:l.wh Nt--.xr _ rwar••r InlPgratbn _t,__ •_ .;•_CrewteTomortow MKtonC Quotes er a p w 1 e60s _-"'.��i°v�, Strr�e words on rAttivxa,o+risks Jane a eumuEodvr mrssabr nuy orc on m t0 merof,sac wnver sees IN lam t#wv own PoervaA fkA g ttie can to action - , 'ncgraecd Class _ - . )GOs I SOLAR LIGHT _ Dichroic glass has fiery 1� translucent sheen that shifts Denton Kids ' ��` color when the viewer moves. lodaymunny PHOTOGRAPHY o _ - --•- - 4 O 0 C, Some lanterns will feature Den- DV4fiF MemUers O ton's 2020 youth. Others will show unety Wir O O 0 1960s and historic photos. �. MATERIALS Walkway lanterns are 10"x 48" PHONE APP O cylinders made of strong alumi- r • TWO SIDED IMAGE DISCS When pointed at discs on the num used for Image Curtain discs. r - Printed directly on tough aluminum,will not Ot Image Curtain,free phone app O r rt fade.The cuain has 48 discs, 96 images total. ►,; , 0 reveals historic details. ti APFi"kf?,�;•tJ14,� �t�' �tilrf`�.'ZS�t�lti1 �1� f.'1� •,;4'rev�l►'��` �l LENTICULAR ART DISC r 8'DISC FRONT VIEW 8'DISC uuse=Ila NW C olnr,,hift a, BACK VIEW the person Names,words �i viewing the and quotes Raw ki rT Y art move, color shift "' dndlddeas AdWn, Interracial fhP VIPWPI, no Cole" vantage F e l B -,;hip OP- point moves APRIL 30,2021 INDUSTRIAL STREET 1 1 DENTON PARK 0' 8' 16' 32'A N tnp DENTON, TEXAS SCALE 1/8"= 1'-0" 50 Gu � re uan ; ra a eocGuire uan � ra A4 . /a e e °r o�h o� mco ro � CD rD 1>101) aUi . y � D aa . d ' _ S - �� • oc- e 0.1 or low • 01 • , / jo � 1 ; •_ A + '• # - lowt - • � � , Apo 'y rqb4 l _��T dtheri ne ge1/ ro ,C: 0 o w�� 11 417 91 o N n a� a� 410� �a0 eiaol 9 •. • • • �Aw • � a44 V� =Now • now ••. '`` dp low Inman • • �• AW log IN JL r _ _ � r r el."el jp v (001, I CD 1a � r c L t � � 4-j 0 p togEthEr WE crEatE tomorrow L fD (D i - s 3 1 w i y t q u Q A r / t U -lists -- to • ��,, / IL • ram If , t • • are_ � / _ � • a / f now ' PA or to ,•� • T r J • • � {�.r , •,� � together WE create tomorrow -r rD dF I� 4, • .,� - WOW ~~ 40 •, • ' ` ) •j� L ^ am; r dw Aft 10 19 AV it 17PT • � ` 1• _ _fit `' -�Y♦ • ' •I . T •- dR �, •• - A, It~ , -♦ r ` may a V ♦ • 1.�,� '~ _�! �S M l; �' 1 • .. ' r V• •V V r never be afraid to do what is right r • •• • • lb oft • . 'o vt ;t �L • • / •• �V r i `- Y! _ y Ca A w r , • 1 ' �" • , • IL 40, me a If Ak NA 10 ob r i 1V-p ♦ • je .; 4w lb 411 • • • 4_ T mac. r• f-� �- : ? _ .ice,•�� f„� ,� ♦ I� ! i • •� • • , ♦Y• , y ` } �ti .1y p `.fir_ •7f1i —, r • _ • - Date: June 25, 2021 Report No. 2021-039 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Provide information on the 2020 City of Denton Economic Development property tax (ad valorem) incentive agreements including tax abatements and rebates. EXECUTIVE SUMMARY: In tax year 2020, the City of Denton had seven active property tax incentive agreements. This includes five Chapter 380 property tax rebate agreements and two property tax abatement agreements. In total, the value of the rebates and abatements for tax year 2020 is $1,009,472. The associated properties have a total valuation of more than $331 million and generate more than $1.2 million in net property tax revenue for the City. BACKGROUND: The City of Denton provides economic development incentives in accordance with the City's Tax Abatement and Incentive Policy to stimulate private development and redevelopment, expand the tax base, generate jobs, and enhance the local economy. The City currently has two active property tax abatement agreements and five active Chapter 380 property tax rebate agreements. The property tax rebates are paid annually based on the terms in the individual grants. The City is authorized under various regulations and through its adopted policies to offer property tax abatements and property tax rebates. • Tax Abatements allow local governments to exempt all or a portion of the valuation increase of real and personal property taxes from a new or expanded business development for a period of up to 10 years. The statutes regulating tax abatements can be found in Chapter 312 of the Texas Property Tax Code. • Tax Increment Reinvestment Zones (TIRZ) allow local governments to finance improvements and infrastructure within a defined area in order to stimulate private development and redevelopment. A property tax valuation base is established in the first year, and the revenue from the increased valuation from subsequent years is allocated to development within the TIRZ. The statutes that regulate tax increment financing and the related zones are in Chapter 311 of the Texas Property Tax Code, also known as the Tax Increment Financing Act. • Chapter 380 of the Texas Local Government Code states that a municipality may establish and provide for the administration of one or more programs for making loans and grants of public money and providing personnel and services of the municipality, to promote state or local economic development and to stimulate business and commercial activity in the municipality. • Freeport Exemptions are an exemption from property tax on goods that have been held in the state for 175 days or less for the purpose of assembly, storage, manufacturing, processing or fabrication. The exemption applies throughout the entire taxing jurisdiction. 59 Date: June 25, 2021 Report No. 2021-039 A triple freeport exemption means that the three taxing jurisdictions, city, county and school district,participate. The City uses these tools to facilitate performance-based property tax incentives, taking the form of either a property tax abatement(reduction in property tax payment) or property tax rebate (reimbursement of a portion of property taxes paid). Chapter 380 agreements may also include an expansion or relocation cash grant, TIRZ grant, or job-based grant that incentivizes high-wage or knowledge-based jobs. Each year, once values are received and property tax payments are due, calculations are performed by the Denton Central Appraisal District(DCAD) and Economic Development staff. For abatements, DCAD determines the amount of an abatement for active agreements by applying the terms of the approved abatement. The corresponding company will then see a reduction in their tax bill. For property tax rebate agreements, Economic Development staff review property tax values and payments made, then calculate the amount of the rebate by applying the terms of the approved agreement. The corresponding company then receives a rebate directly from the City. For all agreements, specific valuation,job, and wage threshold requirements in the agreements are verified using a certificate of compliance, third party verification from the DCAD, and IRS documentation. The valuation,revenue,job, and incentive information is captured in the annual Net Revenue Report and tracked over time to determine the net benefits to Denton. Summary memos of the 2020 active property tax abatement agreements and property tax Chapter 380 agreements are attached. The memos include breakdowns of property valuation, including taxable values that may be ineligible under the specific terms of the applicable agreement.Because the terms vary by agreement, each payment/abatement is calculated and reviewed individually. ATTACHMENT(S): 2020 property tax abatement and rebate summary memos. STAFF CONTACT: Jessica Rogers Director of Economic Development Jessica.Ro eg_rs&cityofdenton.com (940) 349-7531 Erica Sullivan Economic Development Analyst Erica.Sullivan(cr�,cityofdenton.com (940) 349-7731 REQUESTOR: Staff initiated PARTICIPTAING DEPARTMENTS: Economic Development STAFF TIME TO COMPLETE REPORT: 2 hours 60 CITY IT Economic Development Department DENTON 401 N. Elm St., Denton, TX 76201 • (940) 349-7776 MEMORANDUM DATE: June 4, 2021 TO: The Honorable Mayor Hudspeth and Council Members Sara Hensley, Interim City Manager David Gaines, Assistant City Manager/Chief Financial Officer Cassandra Ogden, Director of Finance FROM: Erica Sullivan, Economic Development Analyst SUBJECT: Tax Year 2020 Mayday Manufacturing Chapter 380 Grant This is the seventh year of the ten-year agreement with Mayday Manufacturing. Under the Chapter 380 Agreement,the company will pay 100%of the property taxes owed to the City and will receive a grant equal to 75% of the increase in valuation for the building and equipment resulting from the improvements to the facility located at 3100 Jim Christal. The difference between the property tax improvements over the taxes of the 2012 base year valuation is eligible for the incentive and is deducted from the total valuation. The grant payment calculation is based on the following: Description Valuation Not Eligible Eligible Building/Improvements $6,568,689 $1,579,926 $4,988,763 Land $1,380,111 $1,380,111 $0 Equipment $7,238,302 $3,047,908 $4,190,394 Inventory Less Freeport $1,880,924 $1,880,924 $0 Totals $17,068,026 $7,888,869 $9,179,157 Since Mayday Manufacturing and American Realty Capital Properties (ARCP) met the $5 million threshold of the grant agreement, once they have paid their property taxes, the City will issue a grant payment in the amount of$40,649. The net property tax payment to the City will equal$60,130. If you have any questions,please do not hesitate to contact me at 349-7731. cc: Jake Clerihew,Denton Central Appraisal District Tom Shaw, Mayday Manufacturing Tony Peoples,Mayday Manufacturing OUR CORE VALUES Integrity • Fiscal Responsibility• Inclusion•Transparency• Outstanding Customer Service 61 CITY IT Economic Development Department DENTON 401 N. Elm St., Denton, TX 76201 • (940) 349-7776 MEMORANDUM DATE: June 4, 2021 TO: The Honorable Mayor Hudspeth and Council Members Sara Hensley, Interim City Manager David Gaines, Assistant City Manager/Chief Financial Officer Cassandra Ogden, Director of Finance FROM: Erica Sullivan, Economic Development Analyst SUBJECT: Tax Year 2020 West Gate Business Park Chapter 380 Grant This is the fifth year of the City of Denton's ten-year Chapter 380 agreement with West Gate Business Park (WGBP). The Agreement provides a 70% rebate on the valuation of the real property improvements for building/Lot 1. Description Valuation Not Eligible Eligible Building/Improvements $8,723,336 $0 $8,723,336 Land $838,094 $838,094 $0 Equipment $0 $0 $0 Inventory less Freeport $0 $0 $0 Totals $9,561,430 $838,094 $8,723,336 Since WGBP met their $3 million threshold, they will receive the full 70% rebate in the amount of $36,055.Net City ad valorem taxes owed by WGBP(total less the rebate)is $20,401. If you have any questions,please do not hesitate to contact me at 349-7731. cc: Jake Clerihew, Denton Central Appraisal District Brandon Martino,WGBP Investments, LTD. OUR CORE VALUES Integrity • Fiscal Responsibility• Inclusion•Transparency• Outstanding Customer Service 62 CITY IT Economic Development Department DENTON 401 N. Elm St., Denton, TX 76201 • (940) 349-7776 MEMORANDUM DATE: June 4, 2021 TO: The Honorable Mayor Hudspeth and Council Members Sara Hensley, Interim City Manager David Gaines, Assistant City Manager/Chief Financial Officer Cassandra Ogden, Director of Finance FROM: Erica Sullivan, Economic Development Analyst SUBJECT: Tax Year 2020 WinCo Foods Chapter 380 Grant This is the third year of the agreement for WinCo Foods. Under the Chapter 380 Agreement, WinCo Foods will pay 100% of City property taxes and will receive a grant equal to 60% of the building and equipment valuation of the distribution center(excluding inventory,vehicles and supplies). WinCo will receive 60% of the ad valorem tax, 40% of the ad valorem contribution into Tax Increment Reinvestment Zone No. Two by the project until the construction costs for Phase I public improvements have been reimbursed. It is anticipated that full reimbursement will occur in approximately ten years, depending on how the zone develops. The first year after full reimbursement,the second term of the grant agreement shall commence, and will include a 60%rebate of the City's ad valorem revenue for a period of four years. The ad valorem grant payment calculation is based on the following: Description Valuation Not Eligible Eligible Building/Improvements $55,454,968 $0 $55,454,968 Land $5,045,032 $5,045,032 $0 Equipment $21,175,530 $725,640 $20,449,890 Inventory Less Freeport $21,260,528 $21,260,528 $0 Totals $102,936,058 $27,031,200 $75,904,858 The Agreement thresholds require a minimum valuation of$50 million in real property improvements and business personal property value. Since WinCo met their threshold requirements,they will receive an ad valorem grant payment equal to 60% of the eligible amount. The total project costs for Phase I amounted to $7,154,641.55. Once WinCo has paid their property taxes, the City will issue a payment in the amount of$268,910. WinCo Foods' net payment to the City less the rebate was $338,880. If you have any questions,please do not hesitate to contact me at 349-7776. cc: Jake Clerihew, Denton Central Appraisal District Lori Gilbertson,WinCo Foods OUR CORE VALUES Integrity•Fiscal Responsibility• Inclusion•Transparency• Outstanding Customer Service 63 CITY IT Economic Development Department DENTON 401 N. Elm St., Denton, TX 76201 • (940) 349-7776 MEMORANDUM DATE: June 4, 2021 TO: The Honorable Mayor Hudspeth and Council Members Sara Hensley, Interim City Manager David Gaines, Assistant City Manager/Chief Financial Officer Cassandra Ogden, Director of Finance FROM: Erica Sullivan, Economic Development Analyst SUBJECT: Tax Year 2020 WinCo Foods Chapter 380 TIRZ No. Two Grant This is the third year of the agreement for WinCo Foods. Under the Chapter 380 Agreement, WinCo Foods will pay 100%of the property taxes owed to the City and County and will receive a grant equal to 40%of the contribution of the City and County into the Tax Increment Fund(land and improvements) from the distribution center. Both entities participate in Tax Increment Reinvestment Zone(TIRZ)at a rate of 40%. Business personal property(equipment)is not included in the TIRZ contribution. WinCo will receive 40% of the ad valorem tax contribution(land and improvements) into the Tax Increment Fund from the City and County, 60% of the City's portion of the ad valorem by the project (excluding land, inventory, vehicles and supplies) until the construction costs for Phase I public improvements are reimbursed. The anticipated full reimbursement will occur in approximately ten years, depending on how the zone develops. The first year after full reimbursement, the second term of the grant agreement shall commence, and will include only the 60%rebate of the City's ad valorem revenue for a period of four years. The ad valorem TIRZ grant payment calculation is based on the following: Description Valuation Not Eligible Eligible Building/Improvements $55,454,968 $0 $55,454,968 Land $5,045,032 $0 $5,045,032 Equipment $21,175,530 $21,175,530 $0 Inventory Less Freeport $21,260,528 $21,260,528 $0 Totals $102,936,058 $42,436,058 $60,500,000 OUR CORE VALUES Integrity • Fiscal Responsibility• Inclusion•Transparency• Outstanding Customer Service 64 The Agreement thresholds require a minimum valuation of$50 million in real property improvements and business personal property value. Since WinCo Foods met their threshold requirements, they will receive an ad valorem grant payment equal to 60% of the eligible amount. The total project costs for Phase I amounted to $7,154,641.55. Once WinCo has paid their City and County property taxes, the City will issue an incentive grant payment in the amount of$197,336. WinCo Foods' net property tax payment to the City less the rebate was$100,226. If you have any questions,please do not hesitate to contact me at 349-7776. cc: Jake Clerihew, Denton Central Appraisal District Lori Gilbertson,WinCo Foods 2 65 CITY OP DENTONEconomic Development Department 215 E. McKinney St., Denton, TX 76201 • (940) 349-7776 DATE: May 17,2021 TO: Mayor and City Council Members Sara Hensley,Interim City Manager David Gaines,Assistant City Manager/Chief Financial Officer Cassandra Ogden,Director of Finance FROM: Erica Sullivan,Economic Development Analyst SUBJECT: O'Reilly Hotel Partners Denton Chapter 380 Grant for 2020 This is the third year of the twenty-five year agreement for O'Reilly Hotel Partners Denton (OHPD). Under the Chapter 380 Agreement, OHPD will pay 100% of the property taxes owed to the City and will receive a grant equal to 100%of the building and equipment valuation of the hotel and convention center (excluding inventory,vehicles and supplies). OHPD will receive 100% of the ad valorem tax, hotel occupancy tax, and sales tax generated by the project for a maximum of 25 years or until the combined principal amount of$28 million and interest payment of$26 million, for a total aggregate amount of$54 million, is reached, whichever comes first. The incentive is capped at$54 million. The ad valorem grant payment calculation is based on the following: Description Valuation Not Eligible Eligible Building/Improvements $28,752,973 $0 $28,752,973 Land $6,247,027 $6,247,027 $0 Equipment $2,980,178 $31,000 $2,949,178 Totals $37,980,178 $6,278,027 $31,702,151 Table does not include the valuation for the missing Houlihan's 2019 account with an eligible valuation of 501,024. The Agreement thresholds require an investment of$80 and $20 million in real property improvements and business personal property value. Since OHPD met their threshold requirements,they will receive an ad valorem grant payment equal to 100% of the eligible amount plus a $2,958 adjustment for the Houlihan's 2019 account that was not captured. Once they have paid their property taxes, the City will issue an incentive grant payment in the amount of$190,145. OHPD's net property tax payment to the City less the rebate for 2020 is$37,069. If you have any questions,please do not hesitate to contact me at 349-7776. cc: Jake Clerihew,Denton Central Appraisal District Courtney Brown,O'Reilly Hospitality Management 66 CITY IT Economic Development Department DENTON 401 N. Elm St., Denton, TX 76201 • (940) 349-7776 MEMORANDUM DATE: June 4, 2021 TO: The Honorable Mayor Hudspeth and Council Members Sara Hensley, Interim City Manager David Gaines, Assistant City Manager/Chief Financial Officer Cassandra Ogden, Director of Finance FROM: Erica Sullivan, Economic Development Analyst SUBJECT: Tax Year 2020 Peterbilt Tax Abatement This is the fourth year in the City of Denton's eight-year tax abatement with Peterbilt Motors. The Agreement provides a 70% abatement on the valuation of the building and equipment resulting from the expansion improvements to the existing facility building,new stand alone building, and on eligible personal property. The difference between the property tax improvements over the taxes of the 2015 base year valuation is eligible for the incentive and is deducted from the total valuation. The grant payment calculation is based on the following: Description Valuation Not Eligible Eligible Building/Improvements $22,144,000 $15,644,000 $6,500,000 Land $4,356,000 $4,356,000 $0 Equipment 114,477,526 $61,691,150 $52,786,376 Inventory Less Freeport $11,911,283 $11,911,283 $0 Totals $152,888,809 $93,602,433 $59,286,376 Since Peterbilt Motors met the $18.5 million threshold of the grant agreement, they received the full 70%abatement amount of$245,041 Net City ad valorem taxes owed by Peterbilt(total less abatement) is$657,697. If you have any questions,please do not hesitate to contact me at 349-7731. cc: Jake Clerihew, Denton Central Appraisal District Brian Roberts,Peterbilt Motors OUR CORE VALUES Integrity • Fiscal Responsibility• Inclusion•Transparency• Outstanding Customer Service 67 CITY IT Economic Development Department DENTON 401 N. Elm St., Denton, TX 76201 • (940) 349-7776 MEMORANDUM DATE: June 4, 2021 TO: The Honorable Mayor Hudspeth and Council Members Sara Hensley, Interim City Manager David Gaines, Assistant City Manager/Chief Financial Officer Cassandra Ogden, Director of Finance FROM: Erica Sullivan, Economic Development Analyst SUBJECT: Tax Year 2020 West Gate Business Park Tax Abatement This is the second year of the City of Denton's ten-year tax abatement agreement with West Gate Business Park(WGBP).The Agreement provides a 60%abatement on the valuation of the real property improvements for buildings 2/Lot 2 and 3/Lot 3 in the business park. The agreement provides an additional 10% abatement for the location of a supplier to an existing primary industry and/or an additional 5%for the location of a national headquarters for a total abatement of up to 75%. Description Valuation Not Eligible Eligible Building/Improvements $8,845,272 $0 $8,845,272 Land $1,119,492 $1,119,492 0 Equipment 0 0 0 Inventory less Freeport 0 0 0 Totals $9,964,764 $1,119,492 $8,845,272 Since WGBP met their $3 million threshold and did not have a tenant that is a supplier to an existing primary industry and/or a national headquarters, they will receive a 60% abatement in the amount of $31,336.Net City ad valorem taxes owed by WGBP(total less the abatement)is $27,501. If you have any questions,please do not hesitate to contact me at 349-7731. cc: Jake Clerihew, Denton Central Appraisal District Brandon Martino,WGBP Investments, LTD. OUR CORE VALUES Integrity • Fiscal Responsibility• Inclusion•Transparency• Outstanding Customer Service 68 FY 20/ 21 Council Requests Open Requests Requests Answered by Department FY All Time Request Volume by 1/21 Council Person Paul Meltzer Deb Armintor Community Svc ■ Alison Maguire Environmental Svcs Jesse Davis Public Worth Mayor Gerard Hudspeth Caprtai P"Wct`- id6 Byrd CM0 28% Brian Beds 0 t 2 3 4 5 legal Fee Police ■ Tech Senices Airport Requests ma • ' by PuDlic Affairs)Customer Svc Economic Deve+ooment ■ 200 159 160 182 Develwr* s Svc--- Finance ■ 100 �+uWt D Mvruc�a�Court 0MMW Paul Helfer • Deb Am>tilor • AitSon Maguire 01 2021 02 2021 0320121 04 2021 Procurement • Jesse Davis • Maya Guard HuMpeW Real Estate Risk Wlo Byrd • Brian Beck Othef � 0 s0 100 150 Total epen Elected Official Some requests involve multiple departments,causing the Requeststotal requests by department to add up higher than the Submit New total request count 14 69 Request Council Requests for Information �• • - -• Council rnember -• • Date Summary of -• Assigned Department Comments Council Member Beck 05/16/21 A resident has concerns about entrance and exit traffic safety at the intersection of Spring Valley @ Becky Diviney, Rachel Wood, CIP-Capital Projects Information is provided in the June 25 Friday Report. 380.Can I get a brief near-term expected mobility plan change statement to provide to him for this Scott McDonald Development Services region between 288 and Mayhill? In addition,could we comment on the traffic safety of this intersection and any plans for CoD or TXDOT to mitigate the safety issues he describes? Council Member Armintor 06/03/21 I'm proposing a brainstorming work session to get Council's direction on ways in which we can Scott McDonald Development Services Staff will schedule this during the July 27 pending Council request updating our tree ordinance to better preserve our cities'irreplaceable urban forests and be more in work session line with our preservation goals and values.Under a higher-bar tree ordinance,developers could 2 still seek exceptions to the rules from Council(and from Planning and Zoning)if they wish,but it is more transparent and effective to have a tree ordinance that truly reflects Council's high standards on tree preservation than for councilmembers to vote no to proposals that are following the current tree ordinance but don't meet Council's high standards for preservation. 3 Council Member Armintor 06/03/21 I'm proposing a 1-minute pitch for a work session on making city boards and committees more Catherine Clifton, Rosa Rios City Secretary's Office Legal Staff will schedule this during the July 20 pending Council request inclusive and accessible for the public to serve and participate work session Council Member Armintor 06/07/21 1 want to bring back my 1-minute pitch from 2019(or was it 2018?)on prohibiting income Dani Shaw Community Services Staff will schedule this during the August 3 pending Council request 4 discrimination for housing for veterans.Staff has already done the prep work for it,and my request work session remains unchanged from the last time I brought it forward. 5 ❑ Council Member Davis 06/10/21 Can staff provide an update on Vintage construction? Rachel Wood CIP-Capital Projects Information is provided in the June 25 Friday Report. 6 Council Member Davis 06/11/21 1 would like to have a work session on making a city-wide speed reduction effort part of the mobility Becky Diviney CIP-Capital Projects Staff will schedule this during the July 20 pending Council request plan update,consistent with our Vision Zero goals. work session 7 Council Member Maguire 06/13/21 Regarding the Friday report item about ester-based transformer insulating oil:Can the ester-based Antonio Puente DME Information is provided in the June 25 Friday Report. insulating oil be filtered to extend its useful life?Can the mineral oils DME currently uses be filtered? Mayor Pro Tern Meltzer 06/15/21 Could we get a note in a Friday report assessing whether the fragility of the ERCOT energy supply Antonio Puente DME Information is provided in the June 25 Friday Report. 8 situation has or should have any implications for our pace of population growth and housing development? Ultimately I'm suggesting a check of the medium range outlook for energy supply vs. demand. 9 ❑ Council Member Davis 06/15/21 Are the Emily Fowler Library and City Hall parking lots on a facilities or CIP schedule for resurfacing Daniel Kremer Public Works Information is provided in the June 25 Friday Report. any time soon?They are in pretty bad shape,and are very public-facing facilities. 10 ❑ Council Member Beck 06/16/21 Can the City Attorney provide a very short ISR on existing methods to get items on the agenda as Catherine Clifton Legal Staff is developing the information and will provide in an upcoming well as the powers in the charter or TLGC that are the basis for those current mechanisms Friday Report 11 ❑ Council Member Beck 06/20/21 Can staff look into the Security Fence for Trees on Forestar Development Deborah Viera Environmental Services Information is provided in the June 25 Friday Report. ❑ Council Member Beck 06/21/21 Can someone in Cap Projects update me on: 1.The on-the-books RoWs for Nottingham and Old Becky Diviney CIP-Capital Projects Information is provided in the June 25 Friday Report. 12 North:confirming that it's 8ft?2.The proposed general sidepath plan for the same street's 2021 sidepath upgrades are 5ft verge+5ft sidewalks?(i.e. 10ft)3. If#1 and#2 are correct,what is the process for handling the 2ft discrepancy? 13 ❑ Mayor Pro Tem Meltzer 06/24/21 Would it take an ordinance to open cooling stations at 90 degrees instead of 100? Dani Shaw Community Services Staff will provide information to the Council Member 14 ❑ Mayor Pro Tern Meltzer 06/25/21 Can staff provide next-steps for the Westgate project? Rachel Wood CIP-Capital Projects Information is provided in the June 25 Friday Report. 70 One-Minute Pitches Approved PrepareCouncil Member Requestor One-Minute Pitch Summary Staff Assigned I Department Comments Action Required ISRIWS Date Scheduled Estimated Staff Time to Mayor Pro Tern Davis I am requesting a work session to discuss directing to the Public Art Committee to establish a city- Gary Packan Public Works-Parks Approved during the April 13 Pending Request work session- Develop with Public Art This is currently in development and will be processed N/A led public-private partnership which would fund and commission a signature public art installation at Committee through the Public Art Committee 1 Rayzor Ranch Park,more specifically a fountain commemorating the history of the land and Rayzor family while also providing an opportunity for free water play.(Please included the attached photo of Rotary Fountain in Spokane,WA in the presentation) 2 Mayor Pro Tern Davis I would like a work session on revising our PID policy.Specifically to better define Economic Jessica Rogers Economic Development Approved during the Pending Council Request work session on Work Session This is currently scheduled to be discussed in a work Development and to discuss residential requirements. May 11. session on August 17. 3 Council Member Armintor Requesting a one-minute pitch to replace the format of the one-minute pitch system Stuart Birdseye City Manager's Office Approved during the Pending Council Request work session on Work Session This is currently scheduled to be discussed during the 15-20 hours May 25. August 21 Council Retreat 4 Council Member Meltzer Requesting a one-minute pitch regarding form-based zoning Scott McDonald Development Services Approved during the Pending Council Request work session on Work Session This is currently scheduled to be discussed in a work 15-20 hours May 18. session on August 3. 5 Council Member Beck Council,Committee,Commission,and Board Officer Nominations and voting process(Ranked Catherine Clifton,Rachel City Manager's Office City Approved during the Pending Council Request work session on Work Session Staff is developing the information and will schedule a work TBD Choice Voting) Balthrop Mendoza,Rosa Rios Secretary's Office Legal May 25. session in late-summer 2021. 6 Council Member Maguire Requesting work session on a City initiative to increase COVID vaccine access. Sarah Kuechler City Manager's Office Approved during the Pending Council Request work session on Work Session This is scheduled to be discussed during a work session on 10-20 hours May 25. August 10. 7 Mayor Hudspeth I'm requesting a one-minute pitch to gain consensus to review the committees(relevance& Catherine Clifton,Rosa Rios City Secretary's Office Legal Approved during the Pending Council Request work session on Work Session Staff is working on the required information for this work 20 hours viability). June 8. session and will schedule once it is finalized Council Member Davis I am requesting a work session for Council to consider giving direction to amend the sign ordinance, Scott McDonald Development Services Approved during the Pending Council Request work session on Work Session Staff is working on the required information for this work 60+hours 8 creating exemptions for 1)"off premise signs"adjacent to a business property,or within a certain June 8. session and will schedule once it is finalized distance,without requiring the business to obtain a new Certificate of Occupancy;and 2)wall signs that are closer in function to murals and serve as public art. Council Member Maguire I am requesting a work session for Council to revisit the issue of a comprehensive non- Sarah Kuechler City Manager's Office Approved during the Pending Council Request work session on Work Session Staff is currently developing the presentation and 12-15 hours discrimination ordinance for the City of Denton.Discussion can include protections against June 15. information. discrimination based on sexual orientation,gender identity,sex,race,ethnicity,national origin, 9 religion,disability,age,and veteran status;and protections against discrimination in the areas of housing,employment,healthcare,and public accommodation.Since staff already did quite a bit of work on this topic last year,I am also requesting that the information compiled by staff regarding other Texas cities'non-discrimination ordinances be included in an upcoming Friday report. 10 Mayor Hudspeth Authorize staff to re-negotiate this ordinance with UNIT staff and then brining it back to the city Becky Diviney CIP-Capital Projects Approved during the Pending Council Request work session on Work Session Staff is currently developing the presentation and 20 hours council for approval before it auto-renews. June 15. information. 71 June 2021 1 2 3 4 5 Nb Council Nbeting 8:00 am Agenda Commkec 8:30 am—DEDC 3:00 pm-Health&Building Standards 6 7 8 9 10 11 12 9:00 am—COE-Cancelled 2:00 pm-2nd Tuesday 11:00 am—EDPB 10:00 a.m -AAB 11:30am—CC Special Called Session 5:00 p.m.P&Z 3:00 p.m Health&Buikling 1:00 p.m.CC Denton Housing Commission Standards Comrrrission Auth Board of Commissioners 4:00 p.m Zoning Board of Adjustment 6:00 p.m.P 83t Beautification Board 13 14 15 16 17 18 19 9:00 am—PUB 2:00 pm-CC Work 9:00 am-Nbbility 3:30 p.m.Health&Building 9:00 am—CDAC- Cancelled-3:00p.m. Session Committee Aeting Standards Comnssion Cancelled Historic Landmark 12:00 pm—HSAC- Conmrission 6:30 pm-CC Regular 3:00 pm-Animal Shelter Cancelled 5:30p.m Library Board Session Advisory 3:00 CoPwD(Special Called 1V>tg.) 20 21 22 23 24 25 26 11:00 am-Traffic Safety Cancelled-10:00 am-CAC Cancelled-11:00 a.m. 9:00 am—Community Cancelled-10:00 am- Conrnrission Development Code review Partnership Audit/Finance 2:00 pm-4th Tuesday Commttee 3:00 pm-Board ofEthics Session 3:30 pin-Health&Budding 1pmSust.Advisory 4:00p.m.P&ZComrrrission Standards FrameAurkCOmmittee 27 28 29 30 9:00 am—PUB Nb Council Nbeting Cancelled-11:00 a.m. Cancelled-3:00 p.m Zoning 1:00 pm-Nbbility Development Code Review Board of Adjustment Committee Nbeting Committee Denton Police Department Chief of Police Advisory Board—6pm 72 July 2021 1 2 3 8:00 a.m.Agenda Committee Cancelled-8:30 am- DEDC Public Art—4pm 4 5 6 7 8 9 10 Nb Council Luncheon No Council Nbeting 4th of July Holiday 11 12 13 14 15 16 17 9:00 am—PUB Nb Council feting 11:00 am-EDPB 9:00 am-CDAC 3:00 pm-CoPwD 5:30 p.m.Library Board 5:30 pm-AAB 12:00 pm-HSAC 18 19 20 21 22 23 24 2:00 pm-CC Work 9:00 am-Nbbility Session CommitteeNbetiag 1:00pm- Audit/Finance 6:30 pm-CC Regular 11:00 a.m.Development Session Code ReviewCormnittee 25 26 27 28 29 30 31 9:00 am-PUB 2:00 pm-4th Tuesday 12:00 pm-T1RZ No.1 Session 3:00 pm—Board of Ethics 73 August 2021 1 2 3 4 5 6 7 9:00 amCOE 2:00 pm CC Work Session 8:00 Agenda Committee 6:30 pm CC Regular 11:30 am Council Se ssion 8:30 a.m.DEDC Luncheon 12:00 pm—Bond Coninittee 8 9 10 11 12 13 14 9:00 am PUB 2:00 pm 2nd Tue slay 11:00 a.m.EDPB 3:30 p.m.Library Board Se ssion 5:30 p.m Library Board 5:30 pm-AAB 15 16 17 18 19 20 21 11:30 am Traffic Safety 2:00 pm CC Work Session 9:00 am Nbbility 9:00 a.m.Community Comnlssion 6:30 pm CC Regular Connnittee Nteting Development AdvisoryConinittee Se ssion 12:00 p.m HSAC 11:00 a.m.Development Code Review Committee 22 23 24 25 26 27 28 9:00 am PUB 2:00 p m 4th Tue sd a y 12:30 p.m Development Se ssion Code Review Committee 3:00 pm—Board of Ethics 1:00 pm—Audit/Finance 29 30 31 No Council Meeting 74 FUTURE WORK SESSION ITEMS MATRIX As of June 25,2021 Meeting Date Currently Slated Work Session Items 29-June 2021 No meeting-5th Tuesday July 6&13,2021 No meetings-RECESS PERIOD Streets Fund 20-July 2021 FY 2021-22 Departmental 21-854 [Regular] Presentations:DME;Streets; FY 2021-22 Proposed Budget, Traffic;Engineering;Facilities; Denton Parks Foundation CIP&5-Year Financial Forecast Airport Annual Plan&Contract Internal Audit-Building Permits Council Request 21-938 21-455 TBD 21-703 21-759 FY 2021-22 Departmental Presentations:Solid Waste; 27-July 2021 Water;Wastewater/ [Special] Drainage;Fleet;Customer FY 2021-22 Proposed Budget, Service;Development Services Internal Audit-Water CIP&5-Year Financial Forecast (includes Real Estate) ARP Funding Distribution Council Request 21-939 21-456 21-1054 21-982 21-760 2-August 2021 Budget Workshop [Luncheon] 21-1087 Farm-Based Zoning Economic Development 3-August 2021 Comp Plan DDC Tree Preservation (Meltzer) Incentive Council Request [Regular] 21-1278 21-1162 TBD 21-1361 21-1088 City initiative to increase 10-August 2021 Capital Improvement Program Internal Audit-Water COVID vaccinations [Special] and Five-Year Financial Forecast Production Westgate (Maguire) Council Request 21-458 21-981 21-1268 21-1321 21-1089 Day.Districts Policy- 17-August 2021 Capital Improvement Program Economic Dev. Chamber Partnership [Regular] and Five-Year Financial Forecast PID Policy(Davis) DMSA Partnership Agreement Agreement Council Request 21-459 21-1271 21-1327 21-1328 21-1090 One-Minute Pitch Process 21-August 2021 Council Retreat Discussion(Armintor) [Retreat] TBD 24-August 2021 Capital Improvement Program Internal Audit-Payroll Non-Discrimination [Special] and Five-Year Financial Forecast Administration Audit Ordinance(Maguire) Council Request 21-460 21-1267 TBD 21-1091 31-August 2021 No meeting6-September 2021No meet7-September 2021No meet 14-September 2021 Internal Audit-EMS Billing& [Special] Collection Audit Council Request 21-1269 21-1272 21-September 2021 Council Request [Regular] 21-1273 28-September 2021 FY 2021-22 Annual Audit Plan Council Request [Special] 21-1319 21-1274 Stormwater Master Leak Adjustment Ordinance Redistricting Update 20-1661 21-557 IL C Construction Code Review TPID update 21-735 21-1332-Oct.12 a � L m C ~ Southwest Park Master Plan 0 ate+ ETJ-Lake Ray Roberts Review Ln 21-738 21-553 LA N Y i Delegated Authority Mobility Plan O TBD TBD �j Economic Development Parkland Dedication& Programs and Policy Development Ordinance Discussions 21-109 21-1330-Oct.12 Council and Committee Board Officer Ranked-Choice 3 Flag Discussion UNTParking Agreements Relevance of Committees Off-premise Signs Voting 'a ❑ (Armintor) (Hudspeth) (Hudspeth) (Davis) (Beck) 75 1 Street Closure Report: Upcoming Closures smartsheet SCR June 28 - July 4 Street/Intersection Description Department Department Contact Bell Ave at Mingo Rd 08/27/21 09/11/21 Water Distribution will be Water Tiffany Sherrane installing a new water main line and services. Bell Ave Withers St Mingo Rd 08/24/21 10/05/21 Water Distribution will be Water Tiffany Sherrane installing a new water main line and services. Bell Ave Texas St Withers St 07/31/21 08/23/21 Water Distribution will be Water Tiffany Sherrane 3 installing a new water main line and services. Bernard St Hickory St Chestnut St 10/06/21 11/16/21 Water Distribution will be Water Tiffany Sherrane 4 replacing the water main line and services. Carroll Blvd(SB) Stroud Highland 07/19/21 08/20/21 Concrete Street Panel and Streets robbin.webber@cityofdenton.co Sidewalk Repair.The process m 5 starts with Barricading the failed sections of concrete pavement, remove the pavement,and install new concrete. 6 Deerwood PWY Kings Row Grant PWY 07/06/21 08/06/21 Sidewalk Repair Streets Robbin Webber Edwards Desert Willow Forrest Willow 07/19/21 09/03/21 Concrete Street Panel and Streets Robbin Webber 7 Sidewalk Repair.Remove the pavement and install new concrete. Lido Way and Balboa Court Bell Avenue End 07/05/21 09/01/21 Full width pavement Engineering Streets Kyle Pedigo 8 replacement and subgrade improvement. Peach St N Locust Dr Fowler Dr 06/28/21 09/30/21 Wastewater collections will be Wastewater Tyler Curts 9 installing a new wastewater main line and services. Exported on June 25,2021 10:37:32 AM CDT 76 Page 1 of 1 2 Street Closure Report: Current Closures smartsheet Intersection • To Date Date Closure End Description Department Department Bell Ave McKinney Street Hickory Street 02/01/21 07/02/21 Closures starting 6/1/21. Engineering kyle.pedigo@cityofdenton.com Various traffic shifts will be required at the intersection of Bell and Oak(between McKinney and Hickory)in order to cross Bell with a new drainage line on Oak Street. Bell Ave Administration Dr Texas St 07/02/21 07/30/21 Water Distribution will be Water Tiffany Shamans installing a new water main line and services. Bell Ave at Mckinney St 06/28/21 08/26/21 Water Distribution will be Water Tiffany Sherrane 3 installing a new water main line and services. 4 Bonnie Brae IH 35E Scripture 06/15/20 07/30/21 North South Water Main Phase Streets Seth Garcia 3 Bonnie Brae(SB) Oak Hickory 06/14/21 09/22/21 This block is closed to Other Mark Zimmerer southbound traffic only,detours are posted.Northbound lane 5 still open.Installation of electric duct banks for DME substation project and steel casing for water main project Caddo Circle Champlian Cul v Sac 06/14/21 07/09/21 Concrete Sidewalk Repair. Streets Robbin Webber 6 remove failed sections of concrete Sidewalk,remove,and install new concrete Carroll Blvd(SB) Egan Panhandle 05/31/21 07/16/21 Concrete Street Panel Repair. Streets robbin.webber@cityofdenton.co The process starts with m 7 Barricading the failed sections of pavement,remove the pavement and subgrade,and install new concrete pavement. Chebi Lane Old North Road Freedom Lane 06/21/21 09/10/21 Full width pavement i Engineering Streets Kyle Pedigo 8 replacement and subgrade improvement. 9 Creekdale Drive Dead End Raintree Way 06/28/21 07/09/21 Mill/Overlay Streets Robbin Webber 10 E Windsor Dr Nottingham Branch Crossing 06/14/21 08/27/21 Roadway reconstruction Engineering Dustin.Draper@cityofdenton.co 11 Eagle Locust Elm 06/28/21 07/30/21 Patching of utility trench lines. Engineering Seth Garcia 12 Elm Hickory Eagle 05/11/20 07/30/21 PEC 4 Utility Project Engineering Seth Garcia Elm Street Eagle Drive (dead end) 05/17/21 09/30/21 Atmos Energy will be closing Atmos Alice Province 13 street intermittently to replace and relocate an existing gas main and service lines Hickory Street Welch Carroll 08/31/20 09/04/21 Construction is set to begin on Engineering Kyle Pedigo West Hickory Street between N. Welch Street and Carroll Blvd in October of 2020 and continue 14 through September of 2021. Detailed lane closure information is forthcoming pending approval of the contractor's phasing and traffic control plans. Locust Eagle Hickory 06/28/21 07/30/21 Patching of utility trench lines. I Engineering Seth Garcia Exported on June 25,2021 10:37:59 AM CDT 77 Page 1 of 2 Street/Intersection From To Closure Start Closure End Description Department Department Contact Date Date Mckinney duchess Glengarry 02/01/21 12/24/21 McKinney-Mayhill Intersection Engineering Trevor Crain This project is widening the intersection and 600'each way 16 to match existing conditions along McKinney.Also includes water,wastewater,and drainage improvements. Mistywood Lane Old North Road Craig Lane 06/21/21 09/10/21 Full width pavement Engineering Streets Kyle Pedigo 17 replacement and subgrade improvement. 18 Nottingham Unversity(US380) 500 feet to the south 06/02/21 07/14/21 Milling and turn lane addition Engineering Dustin Draper with a siganl upgrade. Oak Street Bell Street UPRR Railroad 02/01/21 08/28/21 Adding drainage line to Oak Engineering kyle.pedigo@cityofdenton.com 19 Street as part of the Downtown Storm Sewer Project. 20 Riverchase Trail Stoneway Drive Creekdale Drive 06/28/21 07/09/21 Mill/Overlay Streets Robbin Webber Scripture Bonnie Brae 1,300 ft.to the West 03/22/21 02/25/22 Reconstruct;Scripture from Streets robbin.webber@cityofdenton.co Bonnie Brae to approximately m 1,300 ft.to the west.This includes removal and replacement of failed sections of curb and gutter.Milling of the old asphalt pavement and the 21 stabilization of subgrade and the installation of new asphalt pavement. Phase I East Bound Outside Lane Phase II West Bound Outside Lane Phase III Middle Lane Walnut Street Locust Street Elm Street 05/17/21 09/30/21 Atmos Energy will be Atmos Alice Province 22 excavating street to complete replacement/relocation of their existing gas main Western Blvd Jim Chrystal Airport Rd 06/01/21 08/02/21 PH1-Installing sewer line Private Development Public Jeremiah Tillman-David across Western from median to Works Inspections 23 private property.PH2-Median removal,future pour for Turn Lanes 24 Windor Bonnie Brae Parkside Dr 06/21/21 07/05/21 18"SS Line Private Development Public Jeremiah Tillman-David Works Inspections Windsor Dr East Hanover DR Longfellow LN 06/01/21 06/30/21 Complete street reconstruction Engineering Dustin Draper is being preformed.As shown in the attached TCP the road will be closed and resident only traffic will be allowed from Longfellow to Bristol ST. Windsor Dr East Hanover Dr Longfellow Ln 06/01/21 07/30/21 Complete street reconstruction Engineering Dustin Draper 26 only allowing resident only traffic. Woodhaven Msitywood Emerson 04/05/21 07/14/21 This project will consist of the Streets robbin.webber@cityofdenton.co removal and replacement of m failed sections of curb and gutter,the milling off the old asphalt and base material,lime stabilize the subgrade and the installation of new asphalt pavement. Exported on June 25,2021 10:37:59 AM CDT 78 Page 2 of 2 3 Street Closure Report: Completed Closures smartsheet Street/Intersection From Fo Closure Start Closure End Description Department Contact Date Date Amherst Dr Georgetown Dr Malone St 04/15/21 06/25/21 Water Distribution will be Water Tiffany Sherrane 1 installing new water main and water services. Boxwood at Chittamwood 3800 Boxwood 06/07/21 06/25/21 Concrete Street Panel and Streets Robbin Webber 2 Sidewalk Repair.Remove the pavement and install new concrete. Crestmeadow Street Windsor Bauer 05/31/21 06/18/21 Curb and Gutter Repair:The Streets robbin.webber@cityofdenton.co 3 process starts with barricading m the failed sections and then installing new Curb and Gutter. Uland Railroad Rose 02/11/21 06/21/21 Wastewater collections will be Wastewater Tiffany Sherrane 4 installing a new wastewater main line and services. Exported on June 25,2021 10:40:19 AM CDT 79 Page 1 of 1