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081321 Friday Staff Report „ City Manager's Office " 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: August 13, 2021 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, Interim City Manager SUBJECT: Staff Report I. Council Schedule A. Meetings 1. Cancelled - Traffic Safety Commission Meeting on, Monday, August 16, 2021, at 5:30 p.m. in the City Council Work Session Room. 2. Work Session of the City Council on Tuesday,August 17, 2021, at 3:00 p.m. followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. 3. Cancelled - Mobility Committee Meeting on Wednesday, August 18, 2021, at 9:00 a.m. in the City Council 4. Development Code Review Committee on Wednesday, August 18, 2021, at 11:00 a.m. in the City Council Work Session Room. 5. Work Session of the Planning and Zoning Commission on Wednesday, August 18,2021, at 5:00 p.m. followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. 6. Health and Building Standards Commission on Thursday, August 19, 2021, at 3:00 p.m. at the Development Service Center. 7. Cancelled - Sustainability Framework Advisory Committee on Friday, August 20, 2021, at 1:00 p.m. at the Sustainability Office. 8. Council Retreat - Day 1 on Friday, August 20, 2021, at 5:30 p.m. in the Council Chambers. 9. Council Retreat - Day 2 on Saturday, August 21, 2021, at 9:00 a.m. in the Council Chambers. OUR CORE VALUES Integrity • Fiscal Responsibility • Inclusion • Transparency • Outstanding Customer Service II. General Information & Status Update A. Pending Council Requests Work Session Topics — Pursuant to Ordinance No. 19- 2026, the following items will be discussed during the August 17 City Council Work Session. Each week, the topics included on the next week's agenda will be in the Friday Report. Staff contact: Rachel Balthrop Mendoza, City Manager's Office 1. Adopt an action plan for bicycle friendly communities. a. Requestor: Council Member Beck b. Council Member Request: "Given the on-going revision to the Mobility and Comprehensive plans, the upcoming environmental recommendations of the Sustainability Framework Advisory Committee (SFAC), the recent hire of Mr. Nathan George to oversee the City's bicycle, pedestrian, and ADA compliance plans, and given that we have a stated goal in the Denton 2030 Plan(p. 185,Action 6.14.9)that Denton"Designate and maintain the City of Denton as a Bicycle Friendly Community", I propose we rectify this gap and oversight by actively pursuing "Bicycle Friendly Community (BFC)" status with the League of American Bicyclists, through the adoption of the "Action Plan for Bicycle Friendly Communities" (attached). Most of the items in the Plan revolve around data metrics, education/outreach, and community involvement and we already have several in our existing strategic goals. I ask that we adopt and pursue the remainder and request BFC certification. The BFC program building blocks used by the League to assess communities are described at: hgps://bikelea u� e.org/content/building-blocks-bicycle- friendly-communities Adoption of the Plan and concomitant BFC designation would augment both the destination and livability status of Denton as there are only 13 BFC's in all of Texas and only 4 in the DFW metroplex: • Frisco • Fort Worth • Richardson • Plano." c. Staff Information: The pursuit of a Bicycle Friendly Community (BFC) designation is a stated goal in the Denton 2030 Plan.The League of American Bicyclists established the BFC program to provide a roadmap to improve conditions for bicycling and guidance to help make each community's vision for a better, bikeable community a reality. In 2012, the City of Denton committed to securing BFC designation, and in 2016 a BFC application was submitted and the City was awarded an Honorable Mention by the League of American Bicyclists. Since that time, the City has continued to expand the number of bike lanes and the trails network, and has made a concerted effort to improve bicycle safety on City streets. 2 The Capital Projects — Engineering Department is excited to continue delivering new bicycle facilities and programs that will strengthen a future application to the League of American Bicyclists for BFC designation. Our new Sr. Planner— Bicycle, Pedestrian and ADA Coordinator has spent his first few weeks exploring Denton's existing bicycle and mobility plans, reviewing feedback on the 2016 BFC application, and collaborating with the Engineering team on currently planned capital projects. This process will guide investments in new facilities, leverage partnerships with stakeholders as programs are delivered, and strategically position the City of Denton for a successful future BFC application. Staff recommends waiting a few more years to implement recommendations from the 2016 BFC application to ensure the City of Denton is more strategically positioned to obtain BFC designation. The Capital Projects- Engineering Department's strategies over the next 18-24 months will accelerate our bicycle program in preparation for the next application,those strategies will be outlined in an Informal Staff Report that will be distributed in fall 2021. d. Date requested: July 29, 2021 e. Format for response: Work Session B. Procurement Award — City of Denton's Purchasing Division has been awarded the prestigious 26th Annual Achievement of Excellence in Procurement®(AEP)for 2021 from the National Procurement Institute, Inc. (NPI). The AEP Award is earned by public and non-profit agencies that demonstrate a commitment to procurement excellence. This annual program recognizes procurement organizations that embrace Innovation, Professionalism, Productivity, Leadership and e-Procurement. The AEP program encourages the development of excellence as well as continued organizational improvement to earn the award annually. The City of Denton is one of only 63 cities in the United States and Canada to receive the 2021 award. Staff contact: Christine Taylor, Procurement& Compliance C. Westgate Resident Update Letter—During the August 10 City Council Work Session, staff received direction on the scope of Westgate Capital Improvement Project(CIP), which includes the following improvements (further described with a schematic included with the attached letter): • Permanent connectivity of Bronco Way to East/West Westgate. • Temporary asphalt connectivity of North/South Westgate to Bronco Way during project construction. • Full reconstruction of North/South Westgate to residential street standards with an eight-foot sidewalk on the east side and permanent connectivity to Bronco Way. As part of the August 10 Work Session discussion,the City Council also directed staff to assess options for traffic calming along Bronco Way and North/South Westgate,to research a potential no parking ordinance during school hours for North/South Westgate, and to ensure regular communication with residents as well as area and regional partners including Denton Independent School District and the Texas Department of Transportation on the project schedule and construction coordination. 3 The Westgate CIP is currently in the project initiation phase and will soon progress to the planning and design phase. The City will select a design engineering firm to develop plans for the project. During the planning and design process, staff will host a community meeting to discuss the preliminary design (when planning documents are at 30% completion) to solicit feedback and make necessary adjustments. Staff will host an additional community meeting as the design is approaching completion (when planning documents are at 90% completion). During design development, City staff will work through the repeal of the 1993 ordinance (Ordinance 93-108) that closed Westgate north of Barrow Street indefinitely. The repeal of the ordinance will require City Council approval. After the design is finalized and the ordinance is repealed, the City will select a construction contractor to complete the Westgate CIP. Prior to construction beginning, letters will be sent to impacted property owners regarding the construction schedule, information will be posted on the City's social media outlets,and the assigned contractor will place door hangers on the doors of residences impacted by construction approximately two weeks prior to construction initiation. Staff is available to host additional community meetings as requested throughout project design and construction.The attached letter was sent to residents on Thursday, August 12 letting them know the ultimate scope of the Westgate CIP. The letter and project details have also been posted to the new Westgate CIP Discuss Denton webpage, which will be updated as additional information is available, online here: https://www.discussdenton.com/westgate. Staff contact: Rachel Wood, Capital Projects D. FY22/23 NCTCOG Solid Waste Grant Program— On June 15, the City Council ratified grant applications submitted by the Parks and Recreation and Solid Waste Departments for the North Central Texas Council of Governments (NCTCOG) Solid Waste Grant Program. The City has received notice that both grant proposals were successful and have been awarded funding. The Parks and Recreation Department was awarded $199,836 to implement a pilot program aimed at reducing litter and recycling contamination in City parks. The program will replace existing fifty-five-gallon trash and recycling receptacles with new, readily identifiable receptacles in Fred Moore Park, South Lake Park, and the Clear Creek Natural Heritage Center. Funding will cover the purchase of 135 trash receptacles and 135 recycling receptacles, along with anchoring kits and signage for each. The new receptacles will be tip-resistant,have a high recycled materials content, and have bright lids configured to restrict inadvertent waste stream. The Solid Waste Department was awarded $60,723 to implement a food waste diversion pilot program to enhance the valet collection program, promote organic reuse, and increase the landfill diversion program. The funding will cover the cost of 112 collection carts, 122 cart locks, and 100 kitchen bins to collect pre and post- consumer food. The grant will also fund the purchase of a channel grinder to process food waste and educational material on the program. The pilot will be offered to 50 food Main Street Association service businesses. The food waste will be picked up 4 during the current valet collection and delivered to the City's Beneficial Reuse division for composting. The grant term for both projects runs from October 2021 to October 2022. Staff will provide updates on the pilot programs as both projects move forward. Staff contact: Laura Behrens, Grant Management E. MCFC Cable and Internet Disruptions —The Mistywood, Craig, Freedom, and Chebi (MCFC) Capital Improvement Project (CIP) is part of the 2019 Bond Street Reconstruction Project. The project includes infrastructure improvement and street reconstruction of: • Mistywood Lane (Old North Road to the cul-de-sac); • Chebi Lane (Old North Road to Freedom Lane); • Freedom Lane (north of Mistywood Lane to Emerson Lane); and • Craig Lane (Mistywood Lane to Emerson Lane). On Thursday, August 12, the attached letter was sent to residents of Chebi Lane due to cable and internet disruptions that occurred on August 5, 2021, between Old North and Freedom Lane. The internet service lines were identified prior to crews beginning construction but the locations were inconsistent underground, which resulted in the lines being severed and Frontier service disruptions as crews made roadway subgrade improvements. Kyle Pedigo, the assigned Project Manager for the MCFC CIP, is working diligently with the construction contractor and Frontier to avoid and reduce internet and cable service impacts moving forward. Staff contact: Kyle Pedigo, CIP F. COVID Vaccination Options — On Tuesday, August 10, staff presented a COVID Update work session to City Council on a number of topics, including options to help support COVID vaccinations or testing using American Rescue Plan (ARP) funds. Staff received clear direction at this time to proceed with Option I (Developing Targeted Communications) and Option 2 (Becoming a Mobile Provider), as well as continuing to move ahead with looking at purchasing a testing machine and kits for the City's 1,600+ employees. Staff will keep Council informed on the progress of these significant initiatives and come back to Council if there may be any additional recommendations or changes to help support approved vaccination efforts. Staff contacts: Sarah Kuechler, City Manager's Office and Kenneth Hedges, Fire G. City Major Construction Projects Now Featured on Discuss Denton —An Improving Denton construction and improvement projects hub is now available on www.DiscussDenton.com, the City's online community engagement website. The Improving Denton hub features detailed project pages for City managed major infrastructure construction projects,weekly street closure reports,construction-related community resources, and interactive tools for community members to share their input and questions directly with Construction Project Managers and City staff. Community members can access the new construction hub by visiting DiscussDenton.com, ImprovingDenton.com, and directly from Cityofdenton.com. Public Affairs staff will also continue to feature community engagement projects and provide long-term promotion across multiple platforms for Discuss Denton to maintain and foster collaboration with community members. Staff contact: Stephanie Yates, Public Affairs 5 H. Innovative Transportation Solutions (ITS) Monthly Mobility Report—Due to the rise in COVID-19 Delta Variant cases and the fact that no particularly time-sensitive items were planned for the agenda, the August 18 Mobility Committee Meeting was cancelled. During each Mobility Committee meeting, John Polster, the City's transportation consultant with Innovative Transportation Solutions, Inc., typically provides an overview of the attached Mobility Status Report on several major regional Texas Department of Transportation (TxDOT) projects. Since the meeting has been canceled, the report is provided for your review. Staff contact: Rebecca Diviney, Capital Projects/Engineering I. Denton Rail Trail Is Open—The Denton Rail Trail construction project concluded and is fully open. Parks and Recreation maintenance staff replaced the sidewalk and repaired the drainage swell to better direct the water away from the sidewalk. Staff contact: Russel Koch, Parks and Recreation J. Denton Natatorium Closure — The Natatorium will be closed August 23-27 for maintenance. The Ultraviolet Light (UV) system is part of the sanitation process for the pools. The Natatorium has two UVs that have reached their lifecycle and will be replaced during this time. Additionally, staff will replace tiles and grates in needed areas to bring the pools back to pristine condition. During this time, Denton ISD students will have the option of swimming at the Civic Center Pool for their normally scheduled practices. Staff contact: Monica Martin, Parks and Recreation K. Clear the Shelter—The annual Clear the Shelter event is August 28 at Denton Animal Shelter, 3717 N Elm St. To celebrate the national event, the Denton Animal Shelter is providing free adoptions for all available pets.All pets will be adopted on a first come, first homed basis. Per the order of Council, masks will be required while inside the facility. Staff contact: Randi Weinberg, Animal Services L. Back to School Party Success—The annual Back to School Party held at Martin Luther King Jr. Rec Center on Friday, August 6 served over 250 school-age youths with backpacks, art kits, supplies, and hot dog meals. The event featured a DJ and several giveaways such as a pair of Jordan tennis shoes, four Amazon Fire 7 tablets with Alexa, sweatshirts,t-shirts,backpacks, gift cards, and cash prizes. The event was free because of the many sponsor and volunteers. It was sponsored by the MLK Advisory 6 Board and co-hosted by: BOYS-Bet On Your Self,Birdia Johnson,Denton Juneteenth Celebration, Denton-Lewisville Alumni Chapter of Kappa Alpha Psi Fraternity, Inc., Denton-Lewisville Alumni Chapter Wives,Denton County Branch of the NAACP,DJ Nice, Empowered Outreach Ministry, Joppa Lodge 62 F&AM P.H.A., Lunch Box of Love, Modern Woodman Insurance, National Association of Blacks in Criminal Justice, Stay Ready Enterprises, Texoma Council of Governments, Twin Soles, Thou Art My Sister Ministries, United Way, and Yolanda Johnson. Staff contact: Cheylon Brown, Parks and Recreation III. Responses to Council Member Requests for Information A. Forrestridge Drive Traffic Congestion Concerns — On August 2, Council Member Maguire forwarded an inquiry regarding an increased amount of construction traffic on Forrestridge Drive.There are currently several active private development and City construction projects in this area, including the Lake Forest Dam Rehabilitation Project, which is estimated to be completed in November 2021. The vehicles entering and leaving the Lake Forest Dam project site have been instructed to use Ryan Road as their primary route and to not use Forrestridge Drive. Staff surveyed the area to ensure that all trucks are taking the designated route. Residents are encouraged to use the Engage Denton application to report concerns of construction traffic so that staff can response as expeditiously as possible. Staff contact: Seth Garcia, Capital Projects B. Clear Creek Hunting Permits— On August 4, Mayor Hudspeth and Council Member Davis forwarded concerns from a user of the US Army Corps of Engineers (USACE) wildlife management area, located at Clear Creek Natural Heritage Area. These concerns were regarding the recent changes to the Hunting Permit Program operated by the City of Denton. The proposed change now splits the hunting season, September 1-May 31, into three specific seasons with 200 permits issued for each season. These seasons are Dove and Feral Hog, Turkey and Waterfowl, and Feral Hog and small game. Previously, only 200 permits were issued for the entire hunting season. This change will provide better environment and wildlife management practices for the hunting area. Additionally, PARD extended the hunting season to address feral hog population control from February 28 to May 31. Staff discussed the proposed changes with multiple long-term hunters in the area, Texas Parks and Wildlife, and USACE all of which were supportive of the changes and had no concerns. Since the publication of the new hunting fee structure in July, two past users have expressed concerns about the changes. The new hunting fee structure is expected to generate about $40,000 in revenue. The existing lease agreement with the US Army Corps of Engineers restricts all hunting permit revenue to be used for improvements to Clear Creek Natural Heritage Area. The revenue collected will go towards park infrastructure improvements including but not limited to signage, fencing, parking lot improvements and improvements to the hiking and trails. As City of Denton residents support general city services and specifically the Clear Creek Natural Heritage Center,the department feels it is prudent that residents receive a benefit. Therefore, a nonresident fee is being proposed for program participants outside of the city limits. Based on the Subsidy and Resource Allocation Study(2020) pyramid,this program is an"Individual Benefit"program/service and therefore should not be subsidized by tax support and should generate a minimum of 100% or more cost recovery. Staff contact: Autumn Natalie, Parks and Recreation C. Industrial Street Sidewalk ADA Concerns—On August 5, Council Member Armintor notified staff that both sidewalks along Industrial Street were closed. The Capital Projects/Engineering Department contacted Parks and Recreation regarding their project on Industrial Street. Parks and Recreation the Capital Projects/Engineering team that they have hosted two public meetings and board meetings, presented to the Committee on Persons with Disabilities, and the project has been mentioned in the June 25 and July 9 Friday Report regarding the construction and temporary sidewalk closure. Even after an extensive discussion on possible solutions, the sidewalks must remain closed due to the nature of the work being done at this project site. Once the project is complete, which is currently estimated to occur by October 29, the entire project is projected to have full Americans with Disabilities Act (ADA) access throughout the new Industrial Street Park. Staff contact: Chandrakanth Muruganandham, Capital Projects/Engineering, and Drew Huffman, Parks and Recreation D. Updates on PEC-4 Construction—On August 5, Mayor Pro Tern Meltzer forwarded a concern from the owner of Squeeze, located in the Denton Plaza Shopping Center regarding the construction associated with the Pecan Creek Tributary (PEC-4) Drainage Improvement Project Phase I & 2. Staff received a similar inquiry from Council Member Beck on August 9. Once completed,the PEC-4 Phases I &2 Project will install approximately 1,500 linear feet of box culvert along the Pecan Creek Upper Tributary between Wainwright Street and Prairie Street. The new stormwater infrastructure will help reduce flooding in the downtown area during large storm events. This project also includes 6,000 linear feet of water improvements and 7,800 linear feet of wastewater improvements along Elm St. and Locust St. between Eagle Drive and Hickory Street. Jagoe-Public, the construction contractor for the PEC-4 Phases I & 2 Project, is currently finishing the last stormwater trunk line on S. Elm Street. Final inlet construction is taking place on Stroud, Sycamore, Mulberry, and Prairie in coordination with the active Atmos gas line replacement project. Project construction for Phases I & 2 should be complete in quarter three of calendar year 2021. Seth Garcia, the assigned Project Manager for PEC-4, has been in regular contact with business and property owners for the duration of this project. Mr. Garcia has conducted several on-site meetings with the owner of the Denton Plaza Shopping Center. Mr. Garcia has also exchanged several emails with the owner of Squeeze and sent an email offering to meet with him on June 8 but has not yet received a response to coordinate the meeting time. Staff contact: Seth Garcia, Capital Projects E. Proposed Community Services Positions — On August 7, Council Member Armintor requested an overview of the positions requested by Community Services in the 2021- 22 Budget Supplementals. Community Services is seeking to three (3) FTEs to serve in the roles of Homeless Services Coordinator, Housing Services Coordinator, and Neighborhood Services Coordinator, responsible for coordination of creative and 8 interactive Community Services programs that promote healthy, resilient, and safe neighborhoods. Over the last few years, Community Services has taken on an expanding work load born from increasing demand for services, City Council direction on strategic initiatives, partnership in growing community collaborative projects, and managing diverse response strategies to urgent community needs. Community Services was also put together to create more synergy and alignment in housing, social, and neighborhood assistance service programs as well as build stronger partnerships with residents and community organizations to promote healthy, resilient, and safe neighborhoods. These positions requiring understanding of multiple processes and guidelines including federal, state and local regulations and requiring the ability to build and maintain high quality relationships with multiple internal (city departments) and external (residents, community organizations) stakeholders, will provide on-the- ground implementation of homelessness, housing, and neighborhood services projects. The positions will support ongoing direct response needs and provide for better alignment with department-wide efforts to provide a collaborative approach to Community Services. The positions will also increase the capacity of existing staff as these positions will be the direct connector between service delivery and resources available across the community thereby connecting residents to the City resources that best meet their unique need. Homeless Services Coordinator The community's strategic initiative is to make homelessness rare, brief and nonrecurring. The Homeless Services Coordinator will be responsible for the management, strategic planning, administrative oversight, development and implementation of homeless programs and services. This position will oversee a complex system of homeless programs and services and as a part of our housing crisis response system and will collaborate with partner organizations to ensure programs and resources across the City and the City's goals to address homelessness are aligned. Housing Services Coordinator The preservation and creation of affordable housing through planning and federal CDBG and HOME funding has been a priority of the City through its Consolidated Plan for Housing and Community Development. City Council has also made affordable housing a strategic priority and the City is near completion of the Affordable Housing Assessment and Toolkit. The Housing Services Coordinator will be responsible to oversee planning and implementation for affordable housing strategies. The coordinator will advise and coordinate delivery of a diverse set of affordable housing programs,services,and grants with other City departments,outside agencies, developers, and housing funders. Neighborhood Services Coordinator Toward the goal to promote healthy, resilient, and safe neighborhoods, the Neighborhood Services coordinator will be responsible for implementing and expanding on the delivery of a diverse set of neighborhood services projects, services, grants and collaborations with government, non-profits, and private partners. As a community facing position,the coordinator will be required to build and maintain high 9 quality relationships with multiple internal (city departments) and external (residents, community organizations) stakeholders and apply a broad understanding of all available City resources and services to facilitate action on identified neighborhood priorities. Staff Contact: Dani Shaw, Community Services F. Roadway Construction Communication - On August 9, Council Member Beck contacted staff regarding the status of several roadway construction projects and timing of the planned capital projects map. Below are the specific requests that Council Member Beck posed followed by the staff response to each question. Please provide an update for road construction for Windsor, Bell, and Locust related to Strickland Middle School opening and traffic. The 2019 Street Reconstruction Project includes street reconstruction and utility upgrades on portions of Windsor Drive, Scripture Street, Thomas Street, and Hercules Lane. The 2019 Street Reconstruction Project is scheduled to be complete by quarter four of calendar year 2021, which includes all remaining reconstruction segments on Windsor Drive.The only remaining segments along Windsor Drive as part of the 2019 Street Reconstruction Project, are in the area near Strickland Middle School. Construction of an Americans with Disabilities Act(ADA) compliant ramp located at the southeast corner of N. Bell Avenue and E. Windsor Drive was completed on August 10, 2021. Dusty Draper, the assigned Project Manager for the 2019 Street Reconstruction Project, has been in regular contact with the Denton Independent School District's (DISD) Executive Manager of Construction to coordinate construction in the areas surrounding both Strickland Middle School and Nette Shultz Elementary. DISD is currently completing a campus renovation construction project at Strickland Middle School. City staff will continue to coordinate with DISD on construction coordination and traffic flow around the Strickland Middle School campus. Provide updates on Windsor Drive and Emerson. The section of E. Windsor Drive from Broken Bow Street to Armstrong Street that is part of the 2019 Street Reconstruction Project is currently under construction and is scheduled to be completed in quarter four of calendar year 2021, weather dependent. Staff will continue to monitor this area as construction progresses to ensure if additional measures are needed. As part of the Nette Shultz Elementary School renovation project, DISD replaced a sidewalk segment depicted in the image below. The sidewalk segment was poured on the evening of August 10. As part of the City's Transportation Reinvestment Program (TRIP) funding application to the Denton County Transportation Authority (DCTA), the City of Denton requested funding to complete 2,245 linear feet of sidewalk on Emerson Lane from Wilsonwood to Glenwood and from Woodhaven to Brookfield, and on Brookfield from Nette Schultz Park to Emerson Lane. The City's 2021 funding application was approved by the DCTA Board of Directors in June 2021 and is currently under design,with construction currently projected to be complete by quarter 10 three of calendar year 2023. Once completed, the project will result in additional pedestrian connectivity near Nette Schultz Elementary School. be nprw 4 ey Emory seer Denton MOP j Provide updates on McKinney Street, Mayhill Road, and Mills relating to Ryan High School opening. There are currently two, related City projects occurring near Ryan High School, the McKinney/Mayhill Intersection Project and the McKinney Phase 2 Project. The McKinney/Mayhill Intersection Project is scheduled to be completed in quarter one of calendar year 2022, the scope of the project includes new traffic signals, pedestrian access upgrades, drainage upgrades, and reconstruction at the intersection of McKinney and Mayhill. Drivers may experience delays due to traffic signal configurations that are required for the construction process. City Traffic Operations staff are continuously monitoring the traffic flow patterns to ensure that all traffic delays are being evaluated to ensure as little delay as possible. The McKinney Phase 2 Project will widen McKinney Street from Loop 288 to South Fork Road. The scope of the project includes roadway widening,upgraded pedestrian access, and drainage improvements. The project is also scheduled to completed in the first quarter of calendar year 2022. Dusty Draper, the assigned Project Manager for both the McKinney/Mayhill Intersection and McKinney Phase 2 Project is in regular communication with the Denton Independent School District's Executive Manager of Construction regarding construction around Ryan High School, and most recently spoke with him on August 10, 2021. New pavement on McKinney Street from Carpenter Road to the eastern limits of the project at South Fork Road was installed on Friday, August 6, and striping is scheduled to be installed by August 13 for that segment. Request for an additional South Downtown Neighborhood meeting in the evening or weekend with residents and business owners In collaboration with the Economic Development, Public Affairs, Parks and Recreation, and Public Works Departments, the Capital Projects/Engineering Department has made a concerted effort to increase the amount of proactive communication regarding the status of construction in the downtown area over the past year. Below are a few examples of recent outreach efforts. 11 All-Way Crossing Project: The project will provide a pedestrian-only traffic phase, stopping all vehicular traffic when a walk signal is activated, allowing pedestrians to safely and simultaneously cross an intersection in any direction.Diagonal,American's with Disabilities Act (ADA) compliant crossings will be installed at all four intersections around the Downtown Square. Two public meetings were held for the planned All-Way Crossing Project on April 22, 2021 to accommodate different schedule requests of downtown business owners. The two meetings held on April 22 were intended to provide preliminary project information and to seek feedback from owners and interested residents on the project's potential design. The project is currently under design, and another community meeting is tentatively planned for quarter three of calendar year 2021, following 90% design completion. Information on the All-Way Crossing Project can be found online at https://www.cityofdcnton.com/en-us/allwaycrossina. The All-Way Crossing Project was also the pilot project for the interactive Discuss Denton platform. Attached is the All Way Crossing Downtown Square Pedestrian Improvement Community Meeting Presentation General Project Updates: Staff has provided several downtown construction project status updates in the following formats to different Economic Development boards as well as via the Friday Report. • Informal Staff Report (ISR) 2020-102: December 11, 2020, Friday Report (ISR is attached) • Downtown Economic Development Committee Presentation: March 4, 2021 (presentation is attached) • Downtown Denton Tax Increment Financing Zone No. 1 Board: March 24, 2021 (presentation is attached) • Downtown Update (Virtual Community Meeting Hosted by Economic Development): June 17, 2021 (presentation is attached) Upcoming Virtual Community Meeting: The next Virtual Community Meeting highlighting current and planned construction in the downtown area is scheduled for October 14, 2021, at 6:00 p.m. During the October 14 meeting, Travis Campbell, the Denton Area Engineer for the Texas Department of Transportation, will provide information on plans to improve Locust Street, Elm Street, and Eagle Drive. This meeting will be advertised via the City's social media platforms along with targeted outreach through the Economic Development Department to downtown residents and business owners. Is there a more cohesive map available for capital projects that is user-friendly? The Capital Projects/Engineering Department has been working with Technology Services over the past several months to create a comprehensive Capital Improvement Project Map (CIP Map) that will display planned and current City construction projects across all departments for the purpose of providing residents and business owners with an overview of project status and to provide details on primary points of contact along with the scope, schedule, and budget of each project. In its current draft format,the CIP Map contains over 100 projects,the primary reason the map has not been launched is updating data points is a manual process, requiring significant staff time to maintain and keep current. In October 2021, the Capital 12 Projects team will officially begin managing projects and storing construction project data in Procore, the new citywide construction project management software. By January 1, 2022, Procore should be connected to the CIP Map, which will automate the process of keeping the map updated, providing residents with real-time information. Staff currently plans to launch the new CIP Map on the City's website in early calendar year 2022. In addition to automating construction information, several other enhancements are being made to the map, including aesthetic enhancements for readability and a listing of the number of active contract construction days. A depiction of the draft CIP Map is below. Prgecu d _ : ... ,." •Cayes O.w Gas„Nwf+d.tapr 01.E�'Y O 4,� � •utwm.w+ww.n...rer� l u _ •wM ao prep. Completion Status s—-w—a— -� m wm 4411 www.►.w•v..�. Tsw.a NOf •►O. � •fe.w aaw osgiu. Staff contacts: Rachel Wood, Capital Projects and Rebecca Diviney, Capital Projects/Engineering G. Speeding Concerns on University Drive and Sherman Drive — On August 9, Mayor Hudspeth forwarded a request from a resident concerned with speeding at the intersection of University Drive and Carroll Boulevard and along Sherman Drive. Sherman Drive and University Drive are Texas Department of Transportation (TxDOT) owned roads. When City staff meets with TxDOT during their next regular meeting, they will relay the resident's concerns. Carroll Boulevard will soon have a traffic study conducted. Staff will provide results of the traffic study in a future Friday Report. The Police Department added these locations to their list for selective enforcement. Staff contacts: Chandrakanth Muruganandham, Capital Projects/Engineering, and Chief Frank Dixon, Police Department H. Southeast Denton Traffic Calming and Roadway Construction Updates — On August 10, Council Member Byrd requested information about planned traffic calming measures in Southeast Denton. Staff is currently preparing a handout that can be shared at the August 23 Southeast Denton Neighborhood Association meeting that will provide an overview of the process for reviewing and implementing traffic calming measures and also summarizes the traffic calming strategy for Southeast Denton. Below are specific results and status updates on recent traffic studies conducted in Southeast Denton: 13 • Morse Street: From June 6 to 14,2021, staff conducted a speed study on Morse Street and found that 12.9% of drivers going eastbound and 18.7% of drivers going westbound were speeding. Staff is coordinating with the Police Department on signage and targeted enforcement measures along Morse Street. • Ruth Street: In August 2020, a speed study was conducted on Ruth Street where the data indicated that less than one percent of drivers were driving over the posted speed limit. In another traffic study performed from June 14 to 19, 2021, less than one percent of drivers were going over the posted speed limit. Based on these results, Ruth Street and does not currently warrant additional traffic calming measures. • Chambers Street: A traffic study was conducted on Chambers Street the week of July 5 to 9, 2021. The study results indicated that the percentage of drivers exceeding the speed limit was less than one percent. Based on these results, Chambers Street does not currently warrant additional traffic calming measures. • Kerley Street: A speed study will be conducted on Kerley Street the week of August 16, 2021. Once the results of that study are available, staff will share them in a future Friday Report. Staff contact: Chandrakanth Muruganandham, Capital Projects/Engineering I. Cryptocurrency—On August 10,Council Member Armintor forwarded staff an article, and requested information about how the potential changes in policy might impact an bitcoin mining operation. Staff read the article and have the following takeaways: • Big profits that can be taxed by Federal Government means new revenue source to Treasury as miners move on shore. • Classification of miner as "brokers" brings oversight by either the CFTC or SEC to address some of what is perceived as the "moral hazard" of bitcoin. • There is apparently a need to foster effective competition between miners so that mining remains decentralized and avoids concentration, because, despite the reported security benefit of block chain,there is apparently an opportunity of corruption if solving the block chain algorithms is too concentrated. • Adding regulations, if the Fed is concerned about central bank control polices as is the case in China, may mitigate that concern. Staff contact: Terry Naulty, DME J. Transmission Line Relocation Update — During the August 10, City Council work session discussion of the Westgate Roadway Improvement Project (ID 21-1268), Mayor Hudspeth requested an update on DME's efforts related to the transmission line relocation at Loop 288 and I35. The report provided Council information related to a required transmission line relocation due to the widening of I35, by TXDOT, in the area adjacent to Loop 288. This presentation included four (4) potential relocation options. None of the four options were "ideal" and required additional easement acquisition which may have necessitated condemnation, extended timelines, and the potential loss of developability for some of the properties affected. 14 Due to continued negotiations and discussions with TXDOT, a solution has been developed that allows DME to essentially stay in its current alignment.DME will enter into an agreement with TXDOT to be in the right-of-way they have acquired. This agreement means DME will not require additional right-of-way and therefore no land acquisition. This agreement has been developed within the past couple of weeks; and as of today, DME has received written confirmation from TXDOT of this alignment. The proposed solution will require DME to replace some of the steel transmission poles in the alignment to accommodate the additional height of the proposed interchange and the extended span of conductor within the immediate interchange area. Staff contact: Jerry Fielder, DME IV. Upcoming Community Events and Meetings A. None V. Attachments A. Westgate Resident Scope Notification Letter ............................................................16 B. MCFC Project Resident Update.................................................................................19 C. Mobility Status Report ...............................................................................................21 D. All Way Crossing Downtown Square Presentation ...................................................44 E. Report No. 2020-102 Downtown Construction Projects Overview...........................56 F. March 4 DEDC Presentation......................................................................................61 G. March 24 TIRZ Presentation......................................................................................85 H. June 17 Downtown Virtual Community Meeting....................................................109 VI. Informal Staff Reports A. 2021-056 Tenaska Data Center Responses ..............................................................135 B. 2021-057 Grants Management Office......................................................................142 C. 2021-058 Proposed Police Department Positions....................................................169 D. 2021-059 DEC May 2021 Dashboard......................................................................174 E. 2021-060 Franchise Fees and Return on Investment ...............................................176 Council Information A. Council Requests for Information ...........................................................................181 B. Council Calendar .....................................................................................................183 C. Draft Agenda for August 20.....................................................................................186 D. Draft Agenda for August 21.....................................................................................187 E. Draft Agenda for August 24.....................................................................................188 F. Future Work Session Items .....................................................................................194 G. Street Construction Report ......................................................................................196 15 Capital Projects/Engineering Department CITY CI 4"F 401 N. Elm St., Denton, TX 76201 • (940) 349-8910 DENTON August 12, 2021 NOTICE OF WESTGATE CAPITAL IMPROVEMENT PROJECT SCOPE Dear Resident or Property Owner: During the August 10 City Council Work Session meeting, City staff received direction on the scope of the Westgate Capital Improvement Project(CIP), which includes the following improvements (further described in the attached schematic): • Permanent connectivity of Bronco Way to East/West Westgate. • Temporary asphalt connectivity of North/South Westgate to Bronco Way during project construction. • Full reconstruction of North/South Westgate to residential street standards with an eight-foot sidewalk on the east side and permanent connectivity to Bronco Way. During the August 10 Work Session, the City Council also directed staff to assess options for traffic calming along Bronco Way and North/South Westgate, to research a potential no parking ordinance during school hours for North/South Westgate, and to ensure regular communication with residents as well as area and regional partners including Denton Independent School District and the Texas Department of Transportation on the project schedule and construction coordination. The Westgate CIP is currently in the project initiation phase and will soon progress to the planning and design phase. The City will select a design engineering firm to develop plans for the project. During the planning and design process, staff will host a community meeting to discuss the preliminary design(when planning documents are at 30%completion)to solicit feedback and make necessary adjustments. Staff will host an additional community meeting as the design is approaching completion(when planning documents are at 90%completion). During design development, City staff will work through the repeal of the 1993 ordinance(Ordinance 93-108)that closed Westgate north of Barrow Street indefinitely. The repeal of the ordinance will require review and approval by the Traffic Safety Commission, Mobility Committee, and City Council. After the design is finalized and the ordinance is repealed, the City will select a construction contractor to complete the Westgate CIP. Prior to construction beginning, letters will be sent to impacted property owners regarding the construction schedule, information will be posted on the City's social media outlets, and the assigned contractor will place door hangers on the doors of residences impacted by construction approximately two weeks prior to construction initiation. Staff is available to host additional community meetings as requested throughout project design and construction. City of Denton Contact Information: Residents are welcome to contact City staff using the contact information below with any questions or concerns regarding the Westgate CIP. Additionally, residents are encouraged to visit www.discussdenton.com/westgate for additional project details,to submit questions, and seek feedback on project details. OUR CORE VALUES Integrity•Fiscal Responsibility• Transparency• Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD(Roo)735-2989 16 Capital Projects/Engineering Department I&FMI121, 401 N. Elm St., Denton, TX 76201 • (940) 349-8910 DENTON Kyle Pedigo, Construction Projects Manager Kyle.Pedi og kcityofdenton.com 940-349-8425 Rachel Wood, Deputy Director of Capital Projects Rachel.Woodkcityofdenton.com 940-349-7718 Attachment: Preliminary Schematic for Westgate Capital Improvement Project IMPROVING DENT N www.discussdenton.com/improvingdenton OUR CORE VALUES Integrity•Fiscal Responsibility• Transparency• Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD(Roo)735-2989 17 END OF PROPOSED BRONCO WAY �j END OF EX. WESTGATE DR. W U W 10.00' PATH RESIDENTIAL STREET 28' B/B WESTGATE DR. & BRONCO WAY CONNECTION TEMPORARY ACCESS (ASPHALT) WESTGATE DR. (N/S)SIDEWALK 8' SIDEWALK BARROW DR. 2014 BOND PROJECT RESIDENTIAL STREET 28'BB A H TEMPORARY(ASPHALT) 0' 300' 600' CONCEPTUAL PLAN ONLY FLADGER DR. RESIDENTIAL STREET----,, TREET 8' SIDEWALK 28' B/B A W C7 E� W U > W M 8 Capital Projects/Engineering Department DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-8910 August 12, 2021 RE: Active Street Construction and Utility Service Impacts Update Dear Resident or Property Owner: We are contacting you to update you on the infrastructure improvements in your area for the Mistywood, Craig,Freedom, and Chebi(MCFC) Capital Improvement Project(CIP) as part of the 2019 Bond Program, and recent utility service impacts. The MCFC project consists of infrastructure improvements and street reconstruction of: • Mistywood Lane(Old North Road to the cul-de-sac); • Chebi Lane(Old North Road to Freedom Lane); • Freedom Lane(north of Mistywood Lane to Emerson Lane); and • Craig Lane(Mistywood Lane to Emerson Lane). Recent Frontier Internet Utility Service Impacts During Construction: Thursday, Aug. 5 and Monday,Aug. 9, two Frontier internet service lines were severed on Chebi Lane between Old North Road and Freedom Lane. The internet service lines were identified prior to crews beginning construction but the locations were inconsistent underground,which resulted in the lines being severed and Frontier service disruptions as crews made roadway subgrade improvements. We apologize for any inconvenience this may have caused and are working diligently with the contractor and Frontier to avoid and reduce internet and cable service impacts moving forward. How the City is Worldng to Minimize Future Temporary Utility Service Impacts During Construction: While unforeseen impacts can happen during construction, the City is working to minimize future temporary utility service impacts for this project in the following ways: • The construction project manager, contractor and Frontier are working together to locate any additional shallow utility lines in the project area; • Frontier will have a crew on standby to lower any service lines that are found to be too shallow as construction progresses in the area; • The constructions project manager is readily available and responding to resident questions and concerns related to the construction project. The Upcoming Phase of Construction and Temporary Traffic Impacts Weather and contractor scheduling permitting, crews are expected to complete the current phase of improvements on Mistywood Lane and Chebi Lane within the next two weeks. The next phase of improvements are scheduled for Freedom Lane and Craig Lane. During this phase of construction, the northbound lane of Freedom Lane and Craig Lane will be temporarily closed. Traffic will be one-way with established detours in place. Access will be maintained for local residents and property owners throughout the temporary lane closure. Stay Informed Keeping you informed on the progress of this project is a priority for the City. Below are the ways you can stay updated on the MCFC Improvement Project: • Online: To check the status of this project at any time, visit www.cityofdenton.com/mcfcproject. OUR CORE VALUES Integrity•Fiscal Responsibility• Transparency• Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD(soo)735-2989 19 Capital Projects/Engineering Department D E N T O N 215 E. McKinney St., Denton, TX 76201 • (940) 349-8910 • Email Alerts: Sign up for project specific email alerts for only this project at www.cityofdenton.com/mcfcproject. Enter your email address in the"Stay Informed"section of the project page to opt-in to receive the periodic updates. Thank you for your continued patience throughout this improvement project. We look forward to providing you with improved mobility and safety in the area through the roadway reconstruction and infrastructure improvements when the project is complete. If you have any questions or would like to discuss the project,please contact Kyle Pedigo via email at Kyle.Pedigo@cityofdenton.com or by phone(940)349-8425. OUR CORE VALUES Integrity•Fiscal Responsibility• Transparency• Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD(800)735-2989 20 IOyTF lifon DENTON City of Denton Transportation/Mobility Project Status Report Prepared by ITS August 2021 PROJECTS • Project Summary............................................page 2 • FM 2181 North-South....................................page 3 • I-35E/Mayhill.................................................page 5 • I-35E/US 77/Dallas Drive ..............................page 6 • I-35/35E/35W Merge......................................page 7 • I-35/US 380 Interim Improvements ...............page 9 • I-35 North.....................................................page 10 • I-35W Main Lanes........................................page 12 • 1-35W Frontage Roads .................................page 13 • US 380/US 377.............................................page 14 • US 380 East..................................................page 16 • US 380 Feasibility Study..............................page 17 • Loop 288 West .............................................page 18 • FM 1515 .......................................................page 20 • FM 1173 .......................................................page 21 • Elm and Locust.............................................page 22 • Glossary of Acronyms..................................page 23 City of Denton Transportation Update:August 2021 21 1 PROJECT SUMMARY PROJECT LET DATE CONTRACTOR/ CONSTRUCTION COST ENGINEER FM 2181 North-South 07-11-2017 Zachry $37,641,150 1-35E/Mayhill 06-2025 LTRA $87,588,193 1-35E/US 77/Dallas Drive * * TBD 1-35/35E/35W Merge 01-2025 AECOM/Stantec $456,325,796 1-35/US 380 Interim 07-02-2021 Jagoe Public $1,834,246 1-35 North 12-2022/2024 Stantec $800,852,418 1-35W Main Lanes * HNTB $467,537,765 1-35W Frontage Roads * HNTB $414,633,158 US 380/US 377 06-04-2020 Ragle Construction $21,269,537 US 380 East 08-04-2021 Zachry $140,553,393 US 380 Feasibility Study * HDR Loop 288 West * CP&y $70,731,222 (frontage road only) FM 1515 * LTRA $42,117,397 FM 1173 * Garver $47,031,629 Elm& Locust TOTAL $2,588,115,904 CIn,o/Denton Tramsporiruion Ltt)daie:.4it"ust 2021 22 FM 2181 North—South CSJ: 12054-02-015 Schematic Approval: I December 15,2005 Project Description: Widen from two-lane to six-lane divided Environmental Clearance: January 28,2008 roadway From City of Denton/Corinth City limits ROW Acquisition Completed: January 25,2013 Limits: to Lillian Miller Utility Relocations Complete: November 2017 Construction Cost: $37,641,150 100% Plans: May 22,2017 Firm: Zachry Let Date: July 11,2017 Project Manager: Stacy Clack/Kyle Petigo Construction Complete: June 2022 {I ii � l `r+✓ t N ` CA. ' 1"r cls ze Current Activity• • Construction: MCM was defaulted on January 24, 2019. • Zachry was selected as contractor to complete work on FM 2181. • Zachry began construction on November 11, 2019. There are 558 working days. See attached TxDOT construction report. • Action Item: City of Denton and TxDOT resolve outstanding claims regarding damage to DME sewer and water and equipment damage. City of Denton Transportation Update:August 2021 23 TxDOT Monthly Project Report Date of report: August 10, 2021 Report prepared by: Stacy Clack Project: FM 2181 Control: 2054-02-015 Highway: FM 2181 Limits: From: City of Denton/Corinth City Limits To: Lillian Miller Contractor: Zachry TxDOT Project Manager: Stacy Clack Phone: (817) 504-6696 Contractor's Superintendent: Karim Atiyeh Phone: (972) 400-4325 Date Work Began: November 11, 2019 Anticipated Completion Date: June 2022 Current Activities: Current activities include: Erosion controlibarricades. Continue temporary shoring. Placing lime treated subgrade phase 2 (southbound lanes). Continue tying steel. Culvert G drainage issues are awaiting a contract to be signed from Zachry to a pipeline. Once executed, it will allow for the gas, school fiber, and city sewer to be relocated(pending). Concrete paving main lanes southbound. Concrete driveways. Wall activities were planned but have ceased due to design error(sound walls added to the project after utility relocations). The owners have been contacted, and meetings are being held in the field to weigh relocation options. Continue working with utilities on conflicts and relocations. Narrative description of last month's activities: Erosion control/barricades. Continue temp shoring. Placing lime treated subgrade phase 2 (southbound lanes) for lime treated subgrade. Continue tying steel for southbound phase 2 paving in areas cleared and ready. Culvert G drainage issues awaiting signed contract from Zachry. Wall activities ceased due to design error. Concrete paving main lanes southbound. Concrete driveways. Excavation of roadway phase 2 southbound continues. Utility conflicts and relocations. Narrative description of activities planned for next month: Complete all drainage this phase. Lime treated subgrade southbound main lane paving. Continue concrete paving southbound lanes phase 2. SW3P items. Barricades. Traffic switch. Traffic issues: Anticipate traffic switch to next phase (northbound) in September 2021. Item(s) of work currently controlling project completion: Various utility conflicts. Concrete paving. Traffic switch to next phase (northbound). Other items of significance: Utility conflicts. City of Denton Transportation Update:August 2021 24 4 CSJ: 0196-01-109 Schematic Approval: Fcbruary 2011 Limits: I-35E intersection with Mayhill from Environmental Clearance: January 31,2012 Pockrus Page Rd to Loop 288 Description: Reconstruct interchange at Mayhill and ROW Acquisition Completed: March 2022 I-35E and existing 4-lane frontage roads Est.Construction Cost: $87,588,193 Utility Relocations Complete: September 2023 Funding: CAT 2: $62,176,453 100% Plans: June 2022 Firm&Key Contact: I LTRA,Tyler Martin Ready to Let Date: September 2023 TxDOT Project Manager: I Don Vo Let Date: June 2025 LOO �. 288 .I �• t j . r r � 1 Current Activity: • PS&E: Consultant is working to incorporate additional scope of work for braided ramps. The 95%plans will be resubmitted upon incorporation of same. • ROW: There are 43 total parcels. There are 2 parcels in appraisal, 3 parcels in ED, and 38 parcels in possession. • Utilities: Utilities are being coordinated by Cobb Fendley. Corridor is too narrow to accommodate all utilities without making revisions. Cobb Fendley is coordinating individual meetings with utilities to discuss path forward with design. o Atmos: Relocation plans underway. Pending agreement. o AT&T: TxDOT has approved relocation plans. Permits approved. Agreement pending. o Charter/Spectrum: Pending agreement and permit. Received DMT plans on 4-28-21. o CoSery Gas: Permit approved. Pending agreement. o City of Denton water and sewer: Pending permit and agreement. o DME: Design revisions pending. Agreement with TxDOT pending. o DISD: Pending design and agreement. o Frontier: Permit previously approved and since expired; second permit pending. Pending agreement. o Grande: TxDOT has approved relocation plans. Permits in progress. Pending agreement. o Lumen/CenturyLink: Relocation plans approved. Permits approved. Pending agreement. o NGG: abandoning in place. TxDOT to verify abandonment. o Oncor: Permits previously approved and have since expired. Oncor to resubmit agreement. o Unite Private Networks: Permit pending revisions. Pending agreement. o Verizon/MCI: Permits approved. Pending agreement. o Zayo: Pending permits and agreement. City of Denton Transportation Update:August 2021 25 5 1-35E/US 77/Dallas Drive Interim Improvements * CSJ: Schematic Approval: October 18,2010 Limits: I-35E/US 77/Dallas Drive Environmental Clearance: January 31,2012 Interim improvements to northbound I-35E exit Description: to Dallas Drive,I-35E service road,and ROW Acquisition Complet southbound lanes of Dallas Drive Estimated TBD Utility Relocations Complete. * Construction Cost: Funding: * 100% Plans: Firm: I * Ready to Let Date: TxDOT PM: * Let Date: Current Activity• • Design: TxDOT to review possibility of interim design and construction to address safety concerns at I-35E exit to Dallas Drive, the northbound I-35E service road where it crosses the northbound exit ramp, and the southbound lanes of Dallas Drive. • TxDOT Area Office has installed bollards preventing drivers from exiting Callaway's and entering the I-35E frontage road. City of Denton Transportation Update:August 2021 26 6 1-35/35E/35W Merge CSJ: 0195-03-090(I-35E/W to US 380) Schematic Approval: • -090: August 201 1 10195-03-087 S 380 to US 77 -087: January 31,2019 Limits: From I-35E/W to US 77 north of Denton Environmental Approval: -090: June 2017 AJ -087: October 7,2019 Reconstruct interchange and existing 14 Description: frontage roads;reconstruct and widen to 6/8- ROW Acquisition Complete: October 2021 lane rural freeway with ramp modifications $456,325,796 Est.Construction Cost: -099:$50,882,509 Utility Relocations Complete: August 2023 -090: $140,874,812 -087: $264,568,475 $335,695,558 Funding: CAT 4: $16,360,575 100%Plans: ::: June 2022 CAT 12: $319,334,983 Firm&Key Contact: AECOM(-090); Stantec(-087) Ready to Let Date: August 2023 TxDOT PM: Dawit Abraham Let Date: September 2023 - , Olt 77 '� ` 380 1 - F •` _� Current Activity• • PS&E: The combined 60%plan set was submitted on November 27, 2020. The combined 60%plan review is complete. Consultant is addressing comments and working toward the 95% plan submittal. • The estimated date for the 95%plan submittal is October 29, 2021. • City has requested details from TxDOT regarding medallions used on AGL project, as well as cross section files. TxDOT has sent requested files to City of Denton regarding aesthetics. Follow-up aesthetics meeting to be held. • ROW: There are 15 parcels for acquisition for the 0195-03-090 CSJ. There are 2 parcels in negotiations, 1 parcel in ED, and 12 parcels in possession. • There are 44 parcels for acquisition for the 0195-03-087 CSJ. There are 6 parcels in negotiations, 13 parcels in ED, and 25 parcels in possession. • Utilities: LTRA is conducting utility coordination. Status of utilities in conflict: City of Denton Transportation Update:August 2021 27 7 o AT&T: Relocation plans are underway and expected in August. Anticipate start of relocations in October 2021 and completion in May 2022. o Atmos: Relocation plans are underway and expected in August. Anticipate start of relocations in September 2021 and completion in April 2022. o Charter-Spectrum: Relocation plans are underway and expected in August. Anticipate start of relocations in October 2021 and completion in March 2022. o City of Denton Water/Sanitary: Relocation plans are underway and expected in February 2022. Anticipate start of construction in April 2023 and completion in August 2023. o City of Denton Water Transmission: Installation of transmission lines as betterment. Relocation plans have been approved. Relocations are underway and expected to be completed in December 2021. o City of Denton Wastewater: Relocation plans are underway and expected in February 2022. Anticipate start of construction in April 2023 and completion in August 2023. o Eagleridge Operating LLC: Relocation plans are underway and expected in October 2021. Anticipate start of construction in November 2021 and completion in March 2022. o DME Distribution: Relocation plans are underway and expected in September 2021. Anticipate start of construction in October 2021 and completion in April 2022. o DME Transmission: Relocation plans are underway and expected in August. Anticipate start of construction in March 2022 and completion in May 2022. o Frontier: Relocation plans have been approved. Utility agreement is underway. Anticipate start of construction in October 2021 and completion in February 2022. o Level 3: Relocation plans are underway and expected in August. Utility agreement is underway. Anticipate start of construction in September 2021 and completion in February 2022. o Suddenlink: Relocation plans are underway and expected in August. Utility agreement is underway. Relocations are underway. Anticipate start of construction in September 2021 and completion in March 2022. o United Private Networks (UPN): Relocation plans are underway and expected in August. Utility agreement is underway. Anticipate start of construction in September 2021 and completion in February 2022. o Verizon Business: Relocation plans have been approved. Utility agreement is underway. Relocations are underway. Anticipate start of relocations in September 2021 and completion in February 2022. o Zayo: Relocation plans are underway and expected in August. Utility agreement is underway. Anticipate start of construction in August 2021 and completion in April 2022. City of Denton Transportation Update:August 2021 28 8 CSJ: 0195-03-090 —� Limits: North of Oak Street to south of US 380 Interim improvements exit ramp on I-35E Description: and lanes at US 380 Construction Cost: $1,834,246 ` 1 Funding: CAT 8 r Firm: TxDOT _ A TxDOT PM: Branden Barnett 100% Plans: April 30,2021 7 Let Date: July 2,2021 M Construction Completion: January 2022 t Current Activity• • PS&E: TxDOT completed the 100%plans on _. April 30, 2021. + • Construction: The project let on July 2, 2021. The apparent low bidder was Jagoe Public Company with a low bid of$1,834,246.32 at 12.19% over the engineer's estimate. There are 4 months of barricades and 120 working days. Awaiting work authorization; upon award, TxDOT will schedule pre-construction meeting. 10 f r City of Denton Transportation Update:August 2021 29 9 1-35 North CSJ: 0195-02-074;0195-02-081; 0195-01-116 Schematic Approval: January 31,2019 Limits: From US 77 to FM 3002(Cooke County line) Environmental Approval: October 7,2019 Reconstruct and widen 4-to 6-lane rural Description: freeway with ramp modifications and ROW Acquisition Complet March 2022 reconstruct 4-to 4/6-lane frontage roads $800,852,418 Est.Construction Cost: -074: $495,191,084 Utility Relocations December 2023 -081: $215,043,653 Complete: -116: $90,617,681 $602,790,000 Funding: CAT 4: $54,090,000 100% Plans: October 2022 CAT 11: $29,050,000 CAT 12: $519,650,000 Firm&Key Contact: Stantec Ready to Let Date: December 2023 rT-DOT PM: Dawit Abraham Let Date: December 2024(-081) December 2025 -074 Rossi on CSJ: 0 0 000z f �� 1 Kr 0 4- A in F 3 z� 380 l u c Current Activity: • PS&E: The 60%plan set is underway and is expected for review in August 2021. • ROW: There are 115 parcels for acquisition for the -074 CSJ. There are 15 parcels in negotiations, 1 parcel in appraisal, 56 parcels in ED, and 43 parcels in possession. • There are 23 parcels for acquisition for the -116 CSJ. There are 3 parcels in negotiations, 8 parcels in ED, and 12 parcels in possession. • Utilities: LTRA conducting utility coordination. Status of utilities in conflict: o AT&T: Plans are underway and expected to be complete in September 2021. Relocations are expected to begin in October 2021 and to be complete in March 2022. o Atmos Gas: Plans are underway and expected to be complete in August 2021. Relocations are expected to begin in September 2021 and be complete in April 2022. City of Denton Transportation Update:August 2021 30 10 o Atmos Station: Plans are underway and expected to be complete in August 2021. Relocations are expected to begin in September 2021 and be complete in April 2022. o Brazos Electric: Plans were approved on July 21, 2021. Relocations are expected to begin in April 2022 and be complete in May 2022. o Centurylink(Lumen): Plans are underway and expected to be complete in September 2021. Relocations are expected to begin in September 2021 and be complete in March 2022. o Charter-Spectrum: Plans are underway and expected to be complete in September 2021. Relocations are expected to begin in September 2021 and be complete in March 2022. o City of Denton: Plans are underway; plans for one conflict were approved on July 26, 2021; plans for the other conflicts are expected in February 2022. o CoSery Electric: Plans were approved on July 23, 2021. Relocations are expected to begin in August 2021 and be complete in February 2022. o DME Distribution: Plans were approved on July 16, 2021. Relocations are expected to begin in November 2021 and be complete in April 2022. o DME Transmission: Plans are underway and expected to be complete in August 2021. Relocations are expected to begin in August 2021 and be complete in December 2021. o Eagleridge Operating LLC: Plans are underway and expected to be complete in November 2021. Relocations are expected to begin in December 2021 and be complete in May 2022. o Fiberlight: Plans are underway and expected to be complete in September 2021. Relocations are expected to begin in September 2021 and be complete in March 2022. o Frontier: Plans are underway and expected to be complete in September 2021. Relocations are expected to begin in September 2021 and be complete in March 2022. o Level 3 (Lumen): Plans are underway and expected to be complete in September 2021. Relocations are expected to begin in September 2021 and be complete in March 2022. o Suddenlink: Plans are underway. o TMPA: Plans are underway and expected to be complete in August 2021. Relocations are expected to begin in August 2021 and be complete in December 2021. o Verizon Business: Plans are underway and expected to be complete in September 2021. Relocations are expected to begin in September 2021 and be complete in March 2022. o Zayo: Plans are underway and expected to be complete in September 2021. Relocations are expected to begin in October 2021 and be complete in April 2022. City of Denton Transportation Update:August 2021 31 11 1-35W Main Lanes CSJ: 0081-13-050,-058 Schematic Approval: May 17,2021 Limits: From SH 170(Alliance Boulevard)to Environmental Clearance: August 2021 1-35E Description: widen 4-lane rural to 6-lane urban ROW Acquisition Completion: NA freeway with ramp relocation $467,537,765 Est.Construction Cost: -050: $351,590,445 Utility Relocations Completion: September 2023 -058: $115,947,320 Funding: 100%Plans: May 2023 Firm&Key Contact: HNTB,Nicole Carrillo Ready to Let Date: September 2023 TxDOT Project Manager: Nelson Underwood Let Date: Current Activities: XNTB • Environmental: Awaiting environmental Fu�re ' Remora FUWra 4ve clearance. L p me c eWy�eer IH 35E Exrt {pq��. • Schematic: Schematic approved on May 17, 2021. WA° 1, ,e • IAJR: TxDOT coordinating details regarding completion of IAJR for main lanes and frontage IH35WCa,°� br, Males Raikoa°a roads. Rlvar,prca oar,. 4�raara„ • Utilities: SUE work has been completed and 5— provided to consultants. • Other: TxDOT has requested letters of support Rp ann Ranch- z from Corral City, City of Denton, Fort Worth, and Old Denton County. Town of Northlake has provided + H-35W Condor )Eagle Parkway CORRAL to IH 35E) resolution supporting project. C,r, NORTHLAKE T T ers RE LOWERMOUN, jsNonnwear T Rego e oin arw° SH P Hof i, FORT(NORTH .. ................ ............ " -WE51L�Kk- Ongoing coorEim on f with IH 35W estpnn Phwy ,-F �^ (TxDOT Fob Worth) HASLET SN sio N� uture North Tarrant Expressway(NTE)by others 7f orr v Texas Department of Transportation`' City of Denton Transportation Update:August 2021 32 12 Frontage Roads CSJ: 0081-13-065 Schematic Approval: March 20,2020 Limits: From Dale Earnhardt Way to Environmental Clearance: June 30,2020 I-35E/35W split Project Description: Construct frontage roads ROW Acquisition Complete: March 2023 Est.Construction Cost: $414,633,158 Utility Relocations Complete: June 2024 Funding: * 1100%Plans: November 2023 Firm: HNTB I Ready to Let Date: June 2024 TxDOT Contact: Rehan Bhatti Let Date: 340 380 r _ J. ]I! z. 377 ; = ' 114 TEXAS Current Activity• • IAJR: HNTB is completing IAJR for entire corridor. • PS&E: TxDOT continues negotiating PS&E efforts with HNTB. TxDOT has identified breakout priorities and is moving forward with detailed construction plans for Segment 1, from Dale Earnhardt Way to FM 407. • ROW: Parcel count is currently 113. • Utilities: SUE work has been completed and provided to consultants. City staff to review utility relocations required for project. • Other: TxDOT has requested letters of support for I-35W from Corral City, City of Denton, Fort Worth, and Denton County. Town of Northlake has provided resolution supporting project. City of Denton Transportation Update:August 2021 33 13 US 380/US 377 CSJ: 0135-10-057 Schematic Approval: f April 24,2017 Limits: from Loop 288 to US 377 Environmental Clearance: June 29,2018 Widen existing roadway from 4/6-lane to 6- Description: lane divided with intersection ROW Acquisition Complete: March 2020 im rovements Construction Cost: $21,269,537 I Utility Relocations Complete: September 2020 $20,616,014 CAT 2:$17,839,014 Funding: CAT 3(local): $95,000 100%Plans: January 2020 CAT 5:$665,000 CAT 11: $2,017,000 Firm: TxDOT Let Date: June 4,2020 TxDOT Project Manager: Branden Barnett Construction Completion: February 2024 377 LOOP 288 380 r> � Current Activity• • Construction: Project was awarded to Ragle Construction, Inc. with a low bid of$21,269,536.66, at 33.15% over the engineer's estimate. There are 800 working days and 39 months of barricades. Pre-construction meeting held on November 9, 2020. Construction began on January 15, 2021. See attached TxDOT construction report. • City Participation: TxDOT provided an AFA to the City of Denton for the 10-foot sidewalk component. This AFA notes a fixed cost of$95,000.00 to be transferred to TxDOT and voids the original agreement executed in September 2017. City council approved same on September 1, 2020. Denton County transmitted an ICA to the City of Denton for its $55,000.00 participation in this fixed cost contribution. City council approved same on September 1, 2020. Denton County approved ICA on September 15, 2020. City of Denton Transportation Update:August 2021 34 14 TxDOT Monthly Project Report Date of report: August 11, 2021 Report prepared by: Branden Barnett Project: CM 2020 (806) Control: 0135-10-057 Highway: US 377/US 380 Limits: From: Loop 288 To: US 377/US 380 Intersection Contractor: Ragle Construction, Inc. TxDOT Project manager: Branden Barnett Phone: (214) 392-1791 Contractor's Project Manager: Ramesh Bobba Contractor's Superintendent: Nagesh Kumar Date Work Began: January 15, 2021 Anticipated Completion Date: February 2024 Current Activities: Current activities include: Removing driveways and paving up to Trinity. Forming sidewalk from Geesling Road to Lakeview Road. Removing existing inlets and placing new inlets between Lakeview and Trinity. Narrative description of last month's activities: Removing driveways and paving up to Trinity. Forming sidewalk from Loop 288 to Lakeview. Narrative description of activities planned for next month: Phase I (eastbound construction: drainage, driveways, turn lanes, etc.) construction. Traffic issues: Placed additional TCP signs (narrow lanes, 50 MPH, etc.) and message boards to let traveling public know of reduction of width(I V) in work zone. Plans for changes in traffic patterns: Traffic has been shifted to the north for the entire length of the project. No traffic pattern changes until contractor moves in Phase II. Item(s) of work currently controlling project completion: Phase I construction. Other items of significance: Currently the project is a total of 97 days behind the baseline schedule due to weather and slow progress by contractor. TxDOT met with Ragle Construction and discussed traffic issues and progression of project; contractor is working on a plan to recover days and speed up construction. Waiting on City of Denton and Town of Crossroads to pass ordinances to revise speed limit to 50 MPH. City of Denton Transportation Update:August 2021 35 15 US • 0 East CSJ: 0135-10-050 Schematic Approval: April 24,2017 Limits: I from US 377 to Collin County line Environmental Clearance: June 29,2018 Widen existing roadway from 4/6-lane to Description: 6-lane divided with intersection ROW Acquisition Complete: August 2020 improvements Construction Cost: J $140,553,393 I Utility Relocations Complete: December 2021 $140,844,543 Funding: CAT 2: $62,367,423 100%Plans: December 2019 CAT 5: $56,200,000 CAT 7: $22,277,120 Engineering Firm: TranSystems and White Oak Engineers Let Date: August 4,2021 TxDOT Project Manager: Mike Glisson Construction Start: 377 Current Activii • Utilities: Utilities that are clear: Atmos Energy, DME, and Nortex. • Utilities in conflict: o AT&T: Relocations underway with two segments completed. Pending splicing. o Atmos Energy: As-builts have been provided and are under review. o Charter/Spectrum: Maintenance permit in place. Facility transfer complete. o City of Frisco: Cobb Fendley verifying that abandonment was performed correctly. o City of Irving: Currently making adjustments to relocation plans. To begin working on agreement for submittal. o CoSery Electric: Construction on all segments underway, with one segment complete. Anticipate clearance of entire project limits in August 2021. o CoSery Gas: Construction underway. Anticipate clearance in August 2021. o DISD: Facilities to be resolved by Zayo and UTRWD. City of Denton Transportation Update:August 2021 36 16 o Grande: Permit previously approved but has since expired. Permits have been renewed. Construction dependent upon CoSery completion and MCI. Underground crossing at Navo under evaluation for conflict with drainage. o Mustang SUD: Pending second agreement with TxDOT. Anticipate completion in December 2021. o Oncor: Submitted relocation design. Clearance expected in February or March 2022. o Suddenlink: Aerial relocations are dependent upon CoServ. Underground relocations are underway. Permits for overhead facilities are being reviewed. Dependent on Grande in one segment. o UTRWD: Work on manholes at Paloma Creek is underway. Agreement for waste water line is under review by TxDOT. o Verizon/MCI: Relocations underway. Transfer to new poles pending. Aerial construction pending CoSery pole placement. o Zayo: Permits are under review. Construction duration is 2-3 months. Relocations are underway. Awaiting CoSery and Suddenlink to complete relocations in three segments. Resubmitted plan design to avoid FM 423 intersection conflict with City of Irving; plan adjustment under review. • Construction: Project let for construction on August 4, 2021. Apparent low bidder was Zachry Construction Corporation with a low bid of$140,553,393.21, at 5.39%under the engineer's estimate. There are 42 months of barricades and 1,092 working days. City of Denton Transportation Update:August 2021 37 17 US ; i Feasibility Study CSJ: 0135-10-061;0135-10-062;2250-02-022 Schematic Approval: Limits: from IH-35 to east of Collin County line Environmental Clearance: Evaluate initial alignments for east-west Description: connection serving Denton and Collin ROW Acquisition Completed: Counties Est.Construction Cost: * Utility Relocations Complete: Firm: HDR 1100%Plans: Key Contact: Stephen Endres Ready to Let Date: Feasibility Study Area US 380 SL 288 �� Friendship Rd. _ = 28' _ _ = ass _ - 2931 �1385 ass 2164 Mustang Celina 1 Green Valley 428 Aubrey Milam Rd. 1428 0 428 Clear Creek Krugerville Heritage Center 42 268' 8 '2931 289' P ' l360?S37) ,-_ Pros er 377. is E —. 80'� C388! r�7 3W 380 EUniversityDr. ` WUniversityDr.s- OENTON 288 Lincoln 1 i Rockhill Pkwy. Park 423 �� z89) ✓,Oak Point _ V Denton ouri o Enterprise 77 720 Airport Shady Little Elm Shores 423 �i73 \\ Hackberry LRISiO Main St. 2 881 Corinth -'- / 289) 1830 �� o` ( —� r �� Lewuwlle Smiles - 7. Lake 'tzt�' ,.:L I -1 Current Activity• • A public meeting was held on December 2, 2020. TxDOT has completed review of comments and published meeting summary on: hgp://www.keepitmovingdallas.com/projects/us- highways/us-380-denton-county-feasibility-study. • TxDOT will hold a second public meeting in fall 2021. After the public meeting, the public meeting summary report will be prepared, and the feasibility study report will be finalized. City of Denton Transportation Update:August 2021 38 18 111 288 West CSJ: 2250-00-013 (from 1-35 to US 380) Schematic Approval: March 20,2020 2250-00-014 from US 380 to I-35W Limits: From I-35 to I-35W Environmental Clearance: September 28,2020 Description: Construct controlled access freeway ROW Acquisition Complete: December 2024 Frontage road only,-013:$22,099,349 Estimated Construction Frontage road only,-014: $48,631,873 Cost: -013(including frontage roads): $108M Utility Relocations Complete: April -014(including frontage roads): $150M Funding: * 100% Plans: October 2023 Firm&Key Contact: CP&Y,Tom Cochill&Jacob Roberts Ready to Let Date: April 2026 TxDOT Project Manager: Daniel Diaz Let Date: Current Status: F 25 c0-02-013� • ROW: ROW mapping is underway. There are 32 s parcels to acquire. Denton County Commissioners Court approved ROW agreements on July 27, 2021. • Construction: The northbound frontage road will _ be constructed first. ; - • Other: TxDOT has requested letters of support for Loop 288 West from City of Denton and Denton �. 3 8 Or, r County. SJ • PS&E: Denton County has completed c0 \. �50-02-014 SJ negotiations with CP&Y for PS&E phase efforts. BEGAN 2 g p 2250-02-0 t 3 Supplemental agreement with CP&Y was approved by Denton County Commissioners Court on August 3, 2021. • Kick-off meeting to be scheduled. o . 288� r BEq N CSJ 2250-02-014�, J� City of Denton Transportation Update:August 2021 39 CSJ: 1951-01-011 I Schematic Approval: March 20,2020 Limits: From Bonnie Brae to Masch Branch Road Environmental Approval: August 4,2020 Description: Widen existing 2-lane rural section to a ROW Acquisition Completed: April 2022 six-lane divided urban roadway Est.Construction Cost: $42,117,397 Utility Relocations Completed: December 2023 Funding: 1100%Plans: September 2023 Firm&Key Contact: LTRA,Tyler Martin Ready to Let Date: December 2023 TxDOT Project Manager: Rehan Bhatti Let Date: �� • I515 � - - 'V ...i { Y i r � ai Current Activity: • ROW: ROW mapping is underway. Parcel count is currently 20. Denton County Commissioners Court approved ROW agreements on July 27, 2021. • Utilities: City staff to review utility relocations required for project. • Other: TxDOT has requested letters of support for FM 1515 from City of Denton and Denton County. • PS&E: Denton County has completed negotiations with LTRA for PS&E phase efforts. Denton County Commissioners Court approved supplemental agreement with LTRA on July 27, 2021. • Kick-off meeting to be scheduled. City of Denton Transportation Update:August 2021 40 20 CSJ: 1059-01-047; 1059-02-002 Schematic Approval: I March 20,2020 Limits: From I-35E to FM 156 Environmental Clearance: I August 2021 Description: Feasibility study to widen to 4/6-lane ROW Acquisition Completed: I October 2022 divided urban road $47,031,629 Est.Construction Cost: -047: $24,013,094 Utility Relocations Complete: December 2023 -002: $23,018,535 Funding: * 1100%Plans: I October 2023 Firm&Key Contact: Garver,Randy Gros I Ready to Let Date: I December 2023 TxDOT PM: Nelson Underwood l Let Date: l $9 , I j 1� Current Activity• • Environmental: Awaiting environmental clearance. • Utilities: SUE work has been completed. • ROW: There are currently 63 parcels. TxDOT is working toward completion of ROW map. • Other: TxDOT has requested letter of support from City of Denton. City of Krum, Denton County, and NCTCOG have submitted letters of support. City of Denton Transportation Update:August 2021 41 21 Elm 1 Locust r h TaxasWoman's ftd'`- Emery St University-Lanton 40 in Cordell St c0 a 2S n Crescent St Z; u Lattimore St u u c > w Q Linden Dr ° d o u n u > Y m a 3 0 z cn Panhandle St n m u NkKenna Crvc Park Egan St a Center � Paisley St Park_ ., > Park Scripture St n B m Flack E a Park ° Denton 0 T �f W Oak St U z W Hickory St W Mulberry St to Uni.ersity m of North o P.te W Prairie St o Texas A. u W Highland St w Fr j r-" fl eye z Maple St F d. art/ am rery o Eagle Or Morse S f ° Fannin St N 0 _ y Phase I Project Smith St Phase 11 Project n City of Denton Transportation Update:August 2021 42 22 Glossary of Acronyms • AADT—Annual Average Daily Traffic • AFA—Advanced Funding Agreement • ARPA—Archeological Resources Protection Act • CE—Categorical Exclusion (environmental clearance process for projects that do not involve significant environmental impacts) • CLOMR—(FEMA's) Conditional Letter of Map Revision • Conformity—Federal requirement in nonattainment areas to conduct air quality analysis on projects,programs, and policies identified in transportation plans, transportation improvement programs, federally funded projects, or projects requiring federal approval • CSJ—(TxDOT's) Control Section Job Number • EA—Environmental Assessment • ED—Eminent Domain • FONSI—Finding of No Significant Impact • IAJR—Interstate Access Justification Request • ICA—Interlocal Cooperative Agreement • Let—Official date of receipt and opening of bids • MAPO—Meeting with Affected Property Owners • MPO—Metropolitan Planning Organization • MTP—Metropolitan Transportation Plan • NCTCOG—North Central Texas Council of Governments • NEPA—National Environmental Policy Act • NOPC—Notice of Proposed Construction • NTTA—North Texas Toll Authority • PS&E—Plans Specifications and Estimate • ROW—Right-of-Way • RTC—Regional Transportation Council • RTL—Ready to Let(date project is clear for construction but lacks funding for actual let) • RTR—Regional Toll Revenue (funds resulting from certain toll/managed lane projects in DFW region) • STBG—Surface Transportation Block Grant • STIP— Statewide Transportation Improvement Program • SUE— Subsurface Utility Engineering • SW3P—Storm Water Pollution Prevention Plan • TCP—Traffic Control Plan • TIA—Time Impact Analysis • TPP—Transportation Planning and Programming • TPWD—Texas Parks & Wildlife Department • TTC—Texas Transportation Commission • TxDOT—Texas Department of Transportation • UIR—Utility Installation Request • UTP—Unified Transportation Program • VE—Value Engineering City of Denton Transportation Update:August 2021 43 23 t : All- Way C Uli ► Downtown uare ilk Pe d e stria n 146. r Ifn p ro ve m e nts Virtua l C ommunity Me e ting s Thursday, April22 Thank you for joining us! The meeting will begin momentarily. IMPROVING CITY T. ` `' ' � DENTON DEN , L V� N Participants and Agenda Participants Agenda ❑ Capita lProjectsDept. • Rebecca Diviney, P.E. — Director & City Engineer ❑ Introductions • Ra che lWood, Deputy Director • Robin Davis, Project Manager ❑ VirtuaI Community Reminders • Chandra Muruganandham, P.E. — Traffic Engineering • AbhishekAcharya , P.E., Project Engineer/Kimley-Horn & Assoc ., Inc . ❑ c kground/How We Got Here ❑ Public AffairsDept. ❑ Project Concepts • Stephanie Yates, Engagement Coordinator ❑ Questions and Feedback ❑ Economic Development Dept. • Jessica Rogers, Dire c to r ❑ StreetsDept. • DanielKremer, Director ❑ Parks & Recreation Dept. • Gary Packan, Director • Drew Huffin a n, Assistant Dire c to r IMPROVINGL N I 45 Virtual Community Meeting Reminders • Allattendeesaremuted • Allattendeesvideo isdisabled • Questions: ➢ Questions willbe answered at the end ofthe presentation in the orderthey are received , and willonly display in the Q &A afterthey are answered ' ➢ Select "Raise Hand" to request to speak —Fo r p e o p le wishing to verballyaska question, those questionswillbe answered atthe end ofthe presentation. Ifyou raise yourhand , the presenterwillcall yourname and you willneed to unmute afteryou have been called onto askyourquestion • Presentation willbe available at: www .c ityo fd e nto n .c o m/virtua lc o mmunitym e e tines IMPROVING-)LN = -- I 46 Background - How we got here Pilot Program: • In an effort to improve pedestrian safety in the downtown square area, staff proposed to implement an exclusive pedestrian phase at the four traffic signals around the square. • An exclusive pedestrian phase is a type of traffic signal movement that temporarily stops all vehicular traffic, thereby allowing pedestrians to cross an intersection in every direction safely at the same time. Staff presented this proposal to the following: ➢ 10.21.2019 - Main Street Association ➢ 11.04.2019 -Traffic Safety Commission ➢ 11.07.2019 - Denton Economic Development Committee (DEDC) ➢ 11.12.2019—Mobility Committee ➢ 11.21.2019—Committee on Persons with Disabilities • On November 22, 2019 the pilot program was put into action. • In July 2020, Staff compiled public input and presented to City Council on July 20, 2020. ➢ Results indicated there was significant support for the All-Way Crossings. ➢ 90%of the pedestrians who responded felt the All-Way Crossings were as safe or safer than the previous pedestrian operations at these signals. This was shared by 83%of the driving respondents as well as all cycling and transit respondents. • In an effort to make these improvements permanent, ADA ramps, grade improvements and crosswalk markings will need to be installed. • On March 16, 2021 City Council approved the Professional Services Agreement with Kimley-Horn and Associates for the design of the All-Way Crossings Pedestrian Improvements Project. IMPROVING --_ i cc, C)Nm 47 Proje c t Sc op e Installation ofpermanent all-way crossings and signal improvements at the Courthouse Square Intersections. Proje c t Sta ke ho Id e rs W. OAK ST. Downtown Patrons Business Owners and Employees Denton County De nto n Ma in Stre e t Asso c is do n z Downtown TIRZBoard Economic Development z Parks & Recreation Streets Department m 0 Traffic Engineering Tra ffic Operations r C Ln LA Project Communic a tion Community meetingswillbe held atthe conceptualand 90% design phases of the project. Project letters willbe distributed to community members and W. HICKORY ST. businesses in the project area prior to the start of c onstruc tion, including advanced notice ofanyplanned traffic impacts. Routine project status updateswillalso be available at www.cityofdenton.com/aflwaycrossing . IMPROVING-)LN ic, C)Nm 48 Proje c t Sc he dule ✓ Initiation : Complete ✓Planning : Complete ✓Pilot Study: Complete ➢ Design : Underway ■ Councilapproved the professionalservice agreement with Kimley Horn & Associate s, Inc . fo r d e sign engineering on March 16, 2021 ➢ Construction : Estimated completion - Qua rter3 , 2022 Estimate at Completion ➢ $6621000.00 — C o nc e p tua 1 Le ve 1 IMPROVING-)LN C,11C)N _ i 49 C o n c e p t A DENTON SQUARE DIAGONAL CROSSWALK: E%511. LI01I POLE TO BE RELCCAiED S IiNC PLANIFRiTD BCMD=_,, CITY OF DENTON REPAINTEx15nND,5,AMPEC Fr' (7 ` CROSSWALK TO MATCH PROPOSED 9 - PROJECT LOCATION MAP �}L ➢ Curb removal ,; _ :� N ➢ Fullstamped concrete :s ' ��n fo r n e w diagonal �,•�,�I�p''� '',•'' r ,e c ro ssing s ., ➢ t NW CORNER:N ELM ST&W OAK ST �' ,, NE CORNER:W OAK ST&N LOCUST ST ADA ramp m sta Ration for SCALE 1.20' ,.t SCALE 1"21Y new dia onalcrossing s g p NO LIGHT E POLET-- BE RELOCATED CIBSTMO PLANTER jTOBE REMOVED [ V1 I y ➢ .".S fID 51PMR0 � .I^H-�POPOSED Pa int re fre sh on existing ' C ! - - - fl is A , paraHelcrossings _ •: ➢ Grade improvements ➢ Signalmodifications E ' ' F 1 � Lxr�<Inr Exlsnn�sl>m�ED 9• / CROSSwnLK TO MATCH PROP I ' r, PLANTER i0 BE-REL CZ' _ 171I11II -r .R ➢ Re m o v a l o f p la n t In g s for 6 — w � EK STNO L C117 POLE U BE ELOCATE g LEGEND r [� PPOPCSy S,OP 0PP new d is g o n a 1 c ro ssin g s § SW CORNER:N ELM ST&E HICKORY ST IF 1rxlr,scn�e rea SE CORNER:E HICKORY ST&N LOCUST ST PRDPD�RDS=wkK MR.� s SCALE 1"20 `21ro^::`,uCrto—P ro BE SCALE 1"20P E � roeowe.m sE RcvNsmuc+sD NORTH In DENTON M-D 0C��,L�,AMP� O /A£WnRNIfIG IMPROVING -- --— Kimsey Morn , )1 i ' N 50 C o n c e p t B �^ DENTON SQUARE DIAGONAL CROSSWALK: CITY OF DENTON EXISTING LIGHT PULE U aL RELUf:P iLU—r EXISTING PLANTEltL10 BEIREMOYEO PROJECT LOCATION MAP 1 ➢ Curb removal ➢ Sectioned stamped . `I_ �' �_ ,� - 40 concrete fornew A- ' -r !- EKmIna PLAN BREMovEo PFPAINTfEXISTING;STAMPED � 4 ��155WAU(f0 MATCH PROPOSC - ,I� � EXISTNG NGIrt POLE TG BE::NE10�C�P -J diagonaIcrossings t NW CORNER: N ELM ST&W OAK ST — NE CORNER:W OAK ST&N LOCUST ST ➢ ADA ra m p in sta lla do n for , F �L ` . 1"20 q % --� new diagonalcrossings 4010, L we ucHl POLL TolaLiRLLocA ILO C EXIs`NG(PLANTSR]T0 BE REMOVED Y ° ; �• I REp.RJT tY15TINC STPM1- ➢ Pa int re fre sh on existing paraHeIcrossmgs R- L $ L ,_„ ➢ Grade improvements Ji ��'" ➢ Sig n a l m o d ific a do n s E I��s T7 '�� jT - �� 3 REPAINT.EXISTNG STAMPED CROSSWALK TO MATCH PROPOSE EX s-c PL'AI,I- ➢ Removalofplantings for LEGEND wPnric scar iH.rr� i� o PRaosED sTaP aPR IF 11'X 1�80' new d is g o n a l c ro s sings ;g SW CORNER:N ELM ST&E HICKORY ST PRDPD,D�R�.MA M IN SE CORNER:E HICKORY ST&N LOCUST ST gSCALE 1"20 Eas� sNocL— m MP TD K SCALE 1"20' aN ——A,ro M:REaNSTKunLn PJORTII t nF ®Ew4�/VPDCOS[�ST.W�D DENTON KimleyHornIMPROUING = - i ' 'I N 51 Be n e fits Thisprojectwillcreate enhanced pedestrian safety and encourage more pedestrian activity in and around the Downtown Square . Be ne fits inc lud e : ■ Elim in a t e s m u ltip le crossing e ffo rt s per sig n a l tim in g ■ Reduces crossing distance , hence increasing time forboth vehicle and pedestrian during normaltraffic signalcycle ■ Allows more pedestriansto cross ata time ■ Promotes high visibilityforpedestrianshence increasing safety DIAG NAL All-Way Crossings w ill also : CROSSING ■ Allow large planters to remain in current locations ■ Can be built to match existing stamped concrete around the square C itie s tha t ha ve had success using all-waycrossings: 0 K AA ■ San Antonio, ZX—S. Flores Street and Dolorosa ■ El Pa so, 'X—Sa nta Fe St. a nd Ma in Drive ■ Nashville , TN —Broadway (downtown) ■ Pho e nix, AZ-3rd a nd 5th Ave nue ■ Po rtla n d, O R—Pe a rl Distric t CROSS IN ANY ■ Seattle , WA -1st and Pike , lstand University, & 1st and Cherry DIRECTION to s An e le s C A —Ho ll w o o d Blvd a n d Hi h la n d Ave nue ON WALK g y g SIGNAL ONLY IMPROVING - _ 52 Next Steps ■ Step 1 - Proceed with design efforts to 60% ➢ Estimated completion Quarter 2, 2021 ■ Step 2 - Hold 90% design virtualcommunitymeetings ➢ Estimated completion Quarter3, 2021 ■ Step 3 - Complete FinaMesign ofAflWay Crossings ➢ Estimated completion Quarter 4, 2021 ■ Step 4 - Advertise for c onstruction — Quarter4, 2021 ➢ Estimated completion Quarter 4, 2021 ■ Step 5 - Notify Community of Construction Contractor, anticipated Notice to Proceed (NIP) and construction schedule with continued communication efforts during construction as stated in Project Communication on Slide 4. ➢ Estimated completion Quarter 1 , 2022 IMPROVING-)L N = -- i C, C)N 53 Sta y Info rm e d LIAR-Way Crossing Project Manager, Robin Davis ➢Ro b in .Da viskc itvo fd e nto n .c o m I (940) 349-7713 ❑Online and Email: ➢To checkthe latest project updates ofthe All-WayCrossing project at anytime , and sign up foremailalerts, visit www .discussdenton .com / affwaycro ssin � IMPROVING -- DENTON Que stions ? IMPROVING -)LN I N 55 - Date: December 11, 2020 Report No. 2020-102 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Provide an overview of planned and current construction projects in the greater-downtown area. EXECUTIVE SUMMARY: On Wednesday, December 9, Council Member Davis requested a comprehensive overview of the status and schedule of current and planned construction projects in the greater-downtown area. The Capital Projects and Utilities Departments currently have over $40 million in capital infrastructure investments that are currently planned, underway, or are nearing completion in the greater-downtown area. This staff report provides a high-level overview of those capital projects along with information on planned maintenance and improvement projects by various City operations. Capital and Utility Infrastructure Projects Downtown Storm Sewer Phase I • Description: Upgrade of the drainage system and pavement repair along the Union Pacific Railroad(UPRR)right-of-way from McKinney to Hickory and on Oak from Oakland to UPRR. • Estimated Construction Cost: $1.76 M • Project Status: Notice to Proceed for Construction issued December 10, 2020. Construction to begin by January 2021. • Estimated Completion: Fall 2021 Downtown Quiet Zones • Description: Median and sidewalk improvements at four downtown Union Pacific Rail Road(UPRR) crossings, including McKinney, Prairie, Sycamore, and Hickory. The planned improvements, coupled with necessary federal approvals,will result in quiet zones that exempt train conductors from having to sound their horns when approaching the designated rail crossings. • Estimated Cost: $1.3 M • Project Status: Design to be completed December of 2020. Should be in construction by Spring of 2021 • Estimated Completion: Fall 2021 for the City's portion. UPRR has signalization upgrades to be made at Hickory that are independent of the City's work. • Estimated Construction Cost: $1.3 M • Project Status: Design to be completed December of 2020. Should be in construction by Spring of 2021 • Estimated Completion: Fall 2021 for the City's portion. UPRR has signalization upgrades to be made at Hickory that are independent of the City's work. 56 Date: December 11, 2020 Report No. 2020-102 Downtown Sidewalks and Lighting • Description: Pedestrian lighting improvements on Locust, Elm, Oak, and Hickory Streets along with sidewalk improvements on Elm and Hickory Streets. • Estimated Construction Cost: $1 M • Project Status: Traffic signal design nearing completion, final construction to begin after traffic signal components are delivered. • Estimated Completion: Summer 2021 West Hickory Street • Description: Drainage improvements, lighting improvements, and street& sidewalk reconstruction along W. Hickory Street between Welch and Carroll • Estimated Construction Cost: $3 M • Project Status: Under construction. The first four phases are nearing completion. • Estimated Completion: Summer 2021 PEC-4 Phases I & 2 • Description: Pecan Creek Tributary Drainage Improvement Project(PEC-4) Phases 1 and 2 will install approximately 1,500 linear feet of box culvert along the Pecan Creek Upper Tributary between Wainwright St. and Prairie St. This project also includes 6,000 linear feet of water improvements and 7,800 linear feet of wastewater improvements along Elm St. and Locust St. between Eagle Dr. and Hickory St. The water and wastewater utility work has been completed. The contractor is currently finishing the storm drain on Elm. Once completed, paving on Prairie between Locust and Pierce will begin. The contractor is also working on concrete repair on Elm and Locust. • Estimated Cost: $15.1 M • Project Status: Under Construction • Estimated Completion: Summer 2021 Elm&Locust Phase 2 • Description: Drainage upgrades and replacement of water and wastewater lines on Locust and Elm from US 380 to Hickory Street. In addition to water and wastewater improvements,project also includes traffic control,paving, sidewalks, and pavement markings. • Estimated Construction Cost: $20.2 M • Project Status: Under Design • Estimated Completion: Determined Following Design Bell Avenue • Description: Replace aging infrastructure (water distribution mains, water meters, wastewater collection mains) along Bell Avenue from University Drive to McKinney Street. • Estimated Construction Cost: $1.5 M 57 Date: December 11, 2020 Report No. 2020-102 • Project Status: Construction is currently underway (started in November). The wastewater main replacement has been completed and the water main replacement project will begin later this month. • Estimated Completion: Fall 2021 Denton Municipal Electric Operations and Maintenance Proiects Highway 77 & Bentwood • Planned Improvement: Installation of two decorative light emitting diode (LED) lights and poles • Estimated Completion: Completion in first quarter of calendar year 2021 Elm& Cedar • Planned Improvement: Replacement of one streetlight that currently has damaged conduit. • Estimated Completion: Completion in first quarter of calendar year 2021 Elm Street Streetlight Replacement • Planned Improvement: Replacement of existing streetlights with LED lights on Elm Street going north and south from the Denton Courthouse Square. Project is currently 80% complete. • Estimated Completion: Completion in first quarter of calendar year 2021 Verizon 5G Node Network Project • Planned Improvement: Design and installation of 17 5G network nodes for wireless communication. • Estimated Completion: Estimated completion in first quarter of calendar year 2021 Solid Waste Improvements To ensure businesses in the greater-downtown area can continue to receive service from the Solid Waste and Recycling Department during active construction, Solid Waste is coordinating with business owners to set out temporary dumpsters. Currently, there are three businesses that have been impacted by construction on Elm Street, temporary dumpsters were in place for impacted business on Thursday, December 10. Service in the Downtown valet solid waste and recycling service area will remain unaffected during the planned construction. ATTACHMENTS: Downtown Construction Project Map STAFF CONTACTS: Chris Lutrick Denton Municipal Electric Executive Manager of Operations (940) 349-7152 Chris.Lutrickgcityofdenton.com 58 Date: December 11, 2020 Report No. 2020-102 Brian Boerner Director of Solid Waste (940) 349-8001 Brian.Boerner(c,cityofdenton.com Rachel Wood Deputy Director of Capital Projects (940) 349-7718 Rachel.Wood(cr�,cityo fdenton.com REOUESTOR: Council Member Davis PARTICIPATING DEPARTMENTS: Capital Projects Utilities Denton Municipal Electric Solid Waste STAFF TIME TO COMPLETE REPORT: 3 hours 59 Downtown Projects DENTON WHERST UNIVERSITY Legend IUNIVERSITY NO[ Project Extents w IRY WOODS CHAPEL Streets WESTWAY LIBRARY p Railroad bcLEGE O EMERY w LL LL J J = Q CORDELL U ADMI ISIRATION co Q FH RD CRESCENT w z a z THIRD GROVE U Q GARY J O SE D ~ Q m COLLEGE ~ } PIRTLE J H z � p Q U >< LINDEN Q J SAWYER Q z w m J U Y z SCHMITZ O m =1 T p > BROADWAY O a EXAS Q IFRGUS N Ei�ii� PANHANDLE o Elm & Locust Phase 2 HANN z WIT-iE S w O Q a EGAN Q ARSHALL � PAISLEY j AULIN =� CONGRESS m BARBER SCRIPTURE J JPARK, ADowntown Storm ULAND zGRACET z Sewer Phase I KENT >< Downtown Sidewalks and Lighting MCK Y m LL GREGGCA z w z Q OAK O to O w OAK J Q w Q Q Q HICKORY J d p J J m ^ ALNUT � p v / MULBERRY Q D _ ~ w a West Hickory Street > > w SYCA ORE p a z J � STROUD CHESTNUT Q U w IRI UNION PRAIRIE U ~2 X U) O w (D w O w z 1 z o Q z HIGHLAND = m w Q Y J w Pec 4 Phase 1 and 2 R MARTIN MAPLE � Q U MAPLE>- MAPLE � ON WILSON w H > U 0 w w d a LL' Downtown Quiet Zon�S- 0a rJ(" 1,000 2,�� LEY J Feet EAGLE 60 2 MILL 02 Do wnto wn i Economic 40 ` De ve lop me nt ` � a . "'' ` ` " *VC o m m itte e � _ �f► f � Capital Proje ct •� ; 0Upd a te Marc h 4 2021 r :a � � IMPROVING DENTON DENTIN �� - • —_.�ricra c sr�i� Downtown Storm SewerPhase I Lim its: Be ll Ave — Mc Kin n e y St. to Hic ko ry St. k f 1 (4 1 De sig n Finn : DEH En g in e e ringVIVO z. - 1 ' • .• .q o O �\ Construction : Quality Excavation ' s HCKORY I , t J ' IMPROVING-)LN = -- 1 62 Downtown Storm SewerPhase 1 Scope • Drainage Improvements • Pavement Repair Estimate at Completion $1.76 Million Schedule Project began in December 2020 and is on schedule to be completed by Q4 2021. Coordination Franchise Utilities, Area Businesses, TxDOT IMPROVING )L I \ (C,C) � 63 Do canto wn Quie t Zo ne s 3 II R ' Lim it s: Ra ilro a d C ro ssin g s a t: - _ Mc Kinne y Stre e t :, : "''". , �'.' '' :-j _ ,• - Hic ko ry Stre e tbk Sycamore Street, and �. P ra irie Street - rol De sign : In House _r in qRr� i 00 IMPROVINGL IN= -- 64 21-331 Do wnto wn Q uie t To ne s Scope • Median Improvements • Sidewalk Improvements • Railroad Crossing Improvements Estimate at Completion $1.3 Million Schedule Design finalized January 2021. Should be in construction by Q 3 2021. Coordination The City is coordinating this project with the Downtown Storm Sewer Phase I project. IMPROVING - C" C N - 65 21 331 Do canto wn TF Sid e wa Ik a nd Idg hting •� PARKWAY - v. ;,,coo its: Elm St. Pa rkw a to O a k O a k St. C a rro ll to Elm ' ( Y )� ( ) C LU and Hic ko ry (C a rro ll t o Elm ) - m CL jj� De sign : Te a gue Na ll a nd Pe rkins NA 7_ Construction : Floyd Smith (Concrete ) and 1 w 1 f Traffic Operations (Signals) v - J "JJr 1 � M IMPROVING rcoLc) -- i ' 'I N 66 -)LN21-331 Do wnto wn TF Sid e wa Ik a nd lig hting Scope • Pedestrian Lighting Improvements • Sidewalk Improvements Estimate at Completion $1 Million Schedule Traffic signal design nearing completion, final construction to begin after traffic signal components are delivered. The project is estimated for completion in the Q2 2021 Coordination Franchise utilities, area businesses, TxDOT IMPROVING - - J L IN 3 2131 W. Hic ko ry Stre e t JT - � _ f• Lim Its• We lc h to C a rro ll IL Design : Tea gue Nalland Perkins ' lo 4: ' -'AIULB�RRY Construction : 2LConstruction qnr 1 � V . �� — • Ira IMPROVINGL . -- r IN 68 21-331 W Hic ko ry Stre e t Scope • Drainage system upgrades, • Roadway reconstruction • Sidewalk Installation • Pedestrian lighting installation Estimate at Completion $3 Million Schedule Scheduled Completion by Q3 2021 Coordination Project status updates provided including project information on the Improving Denton website with forecasted lane closures and changes to traffic patterns as well as communication with businesses and property owners on project schedule. IMPROVING 69 PEC 4 Phases 1 & 2 T-= Lim its: Wa in w rig h t — Prairie & Elm & Locust De sig n Firm : Fre e se a n d Nic h o is y' koiv*ampw gal' C7 1 '�.r_- fAdit_ IMPROVING 70 PEC 4 Phases 1 & '' Scope • Install dual 11x8 box culverts for drainage • Water and Wastewater installation and relocation • Street Reconstruction Estimate at Completion $15.1 Million Schedule Project began in July 2019 and is on schedule to be completed by Q 3 2021. Coordination Franchise Utilities, Area Businesses, TxDOT IMPROVING d i I PEC 4 Pha se 3 &4 Scope • Install 16x8, 12x8, and 10x8 box culverts • Water and Wastewater installation and relocation • Street reconstruction on portions of Sycamore, Stroud, and Mulberry Estimate at Completion $17.7 Million Schedule Easement acquisition and construction to begin after funding is identified. Coordination Coordination with Denton County, Franchise Utilities, and University of North Texas. IMPROVING Elm 41.�. ITY / LocustPha se 2 _ - T 1 Limits: Elm Street and Locust Street from f S�' TJI i' T IRD U.S. 3 80 To Hic ko ry Stre e t = r- Design : Ha lff and Associates L N' cr1?::JAY _ r� r. r= IMPROVING r -)LN I 74 Elm / Lo c ust Pha se 2 Scope • Drainage system upgrades • Wastewater upgrades • Water Upgrades Estimate at Completion $20.2 Million Schedule • Design to be complete Q2 2021 • Construction schedule is dependent on Funding Coordination Project status updates will begin once funding has been acquired and project moves into Bid/Award Phase IMPROVING Development Service Center ParkingLot Imp rove me nts Lim its: Parkin otfor41N. Elm - De sign : In-House AnTm ME Em Contractor: MSB C onstruc tors IMPROVING = -- 76 Development Service Center Parking Lot ]Improvements Scope • Parking lot reconstruction • Drainage improvements • Lighting, sidewalk, landscaping and pavement striping Estimate at Completion $1.2 Million Schedule Construction scheduled for completion Q2 2021 Coordination Bi-weekly meeting held with contractor and Development Services staff to provide updates on progress. IMPROVING dbO Aff-Wa C ro ssln N I,,/ `,o Limits: Downtown Square Intersections r Design : CouncilConsideration of Contract with Kim le y-Ho rn o n Ma rc h 16, 2021 w A _ Inv ME j HC 101iY Vip 1 IMPROVING c -- - . E 78 AH-Wa y C ro ssin g Scope Installation of permanent all-way crossings and signal improvements on the Courthouse Square Estimate at Completion $662,000.00 Schedule City Council consideration of design contract on March 16. Estimated Construction Completion Q3 2022 Coordination Community meetings will be held at 30% and 90% design and mailers will be distributed prior to the start of construction. IMPROVING IN21!849 BeffAvenue Sidewa &- Connectivity Lim its: Be ll Av e n u e from Hic ko ry t o Sycamore ti _ i T Mute Design : Adams Engineering w w . � � r P SYCAM IMPROVING = -- 1' -rL 80 BeflAvenue Sidewalk Connectivity Scope Add missing sidewalk connectivity on the east side of Bell Avenue in Downtown Denton Estimate at Completion $116,101.79 Schedule Construction scheduled for completion Q1 2022 Coordination Coordinating with the Real Estate on property acquisition and working with the City's concrete contractor to schedule construction IMPROVING A-Tra in to UNTBike and Pe de stria n Path 'OoN-4JT ' Lim its: Syc a m o re St (Do wnto wn De nto n lu _ Transit CenterWelch) and Welch St. (Hic ko ry to Ea g le ) UN cl n 1•e4 R F'C`. y1 �I Design : CouncilConsideration of contract with Kimle y-Horn on March 16, 2021 _ V - F AILL I .1 - eX IMPROVINGL IN• -- 82 A-Train to UNTBike and Pedestrian Path Scope Bicycle and Pedestrian Improvements on route from the A-Train Station to the University of North Texas Campus, including a 10-foot side-path, new traffic signal and bike radar detection. Estimate at Completion $2.6 Million Schedule Construction scheduled for completion Q4 2023 Coordination Coordination with UPRRR & DCTA in relation to pedestrian RR crossing requirements will occur soon after design contract is approved by Council. Community meetings will be held at 30% and 90% design and mailers will be distributed prior to the start of construction. IMPROVING Que stions ? IMPROVING Do wnto wnpitaa c t Up ate- Proje • TW Bo a rd r -' Marc 241 2021 IMPROVING - T-V CT JOF DENTON N T(C)I Downtown Storm SewerPhase I Lim its: Be ll Ave Mc Kin n e y St. to Hic ko ry St. 1 1 ..1 OL t MCIdNNEY."' De sign Firm : DEH En g in e e rin g - 1 .p Q O Construction : Quality Excavation : , - ►`c 4 ,.., - ! Hacoar IMPROVING - L)L N i C' , CCIN 86 Downtown Storm SewerPhase 1 Scope • Drainage Improvements • Pavement Repair Estimate at Completion $1.76 Million Schedule Project began in December 2020 and is on schedule to be completed by Q4 2021 Coordination Franchise utilities, area businesses, and Union Pacific Railroad IMPROVING - Do wnto wn uie t Zo ne s ►� f, �' ly IL Er '11, 1 91 got UM itS. raftlu . _ O «.Y••A a Ra ilro a d C ro ssin g s a t: • Mc Kin n e y Stre e t - • Hic ko ry Stre e t • Sycamore Street, and • Prairie Street �r, ' De si n : In-House �I -•= a , FF iw r l ' �1 apt_ •' f IMPROVING r 88 21-331 Do wnto wn Q uie t Zo ne s Scope • Median Improvements • Sidewalk Improvements • Railroad Crossing Improvements Estimate at Completion $1.3 Million Schedule Design finalized January 2021. Should be in construction by Q3 2021. Coordination The City is coordinating this project with the Downtown Storm Sewer Phase I project and Union Pacific Railroad IMPROVING 89 O, N 218331 Do wnto wn TF Sid e wa Ik a nd Lig hting PARKWAY f « f Limits: Elm St.(P a rkw a y to O a k), O a k St.(C a rro ll to Elm ) OW-4 and Hic ko ry (Carroll to Elm ) ' •�* ti a Design : TeagueNallandPerkins rtr N7 ,• 3 . 1W F r io '�Construction : Floyd Smith (Concrete ) and0 1 Traffic Operations (Signals) ,W _ i ►.... as �� .�.� vWA'LNUF • -• �- t/ +_� � IMPROVING - L)L NI ;0, CCIN 90 21-331 Do wnto wn TF Sid e wa lk a nd Lig hting Scope • Pedestrian Lighting Improvements • Sidewalk Improvements Estimate at Completion $1 Million Schedule Traffic signal design nearing completion, final construction to begin after traffic signal components are delivered. The project is estimated for completion in the Q2 2021 Coordination Franchise utilities, area businesses, other City Departments IMPROVING91 - 21 331 M W. Hic ko ry Stre e t ��•,� _ '��_�� . �' �� ,�, ' .' �. ,ter.'. ' oil- 1 Pe rkins Construction : 2LConstruction IRK �. .��:.+� ; _. _ ''r.► _�4�� fit• j ,�.: - 5. IMPROVING 92 ON W Hic ko ry Stre e t Scope • Drainage system upgrades, • Roadway reconstruction • Sidewalk Installation • Pedestrian lighting installation Estimate at Completion $3 Million Schedule Scheduled Completion by Q3 2021 Coordination Project status updates provided including project information on the Improving Denton website with forecasted lane closures and changes to traffic patterns as well as communication with businesses and property owners on project schedule. IMPROVING _- L)L N IN 93 P EC 4 Ph a s e s 1 & 2 Mia..0041 T A,P. s wb= SY--AMtkR_ n H Limits: Wa in w rig h t — Prairie & Elm & Locust L Design Firm : Freese and Nichols w LEA., IMPROVINGIL L)L 4r 94 PEC 4 Phases 1 & Scope • Install dual 11x8 box culverts for drainage • Water and Wastewater installation and relocation • Street Reconstruction Estimate at Completion $15.1 Million Schedule Project began in July 2019 and is on schedule to be completed by Q3 2021 Coordination Franchise Utilities, Area Businesses, TxDOT IMPROVING - - PEC 4 Phases 3 • 4 v » ST— — IMPROVING IN 96 L)L - -� r v S I PEC 4 Phase 3 Scope • Install 16x8, 12x8, and 10x8 box culverts • Water and Wastewater installation and relocation • Street reconstruction on portions of Sycamore, Stroud, and Mulberry Estimate at Completion $17.7 Million Schedule Easement acquisition and construction to begin after funding is identified. Coordination Coordination with Denton County, Franchise Utilities, and University of North Texas. IMPROVING� - L)LN � �N � 97 AR-Wa y C ro ssin r Limits: Downtown Square Intersections r 31 -- � � - Design : Council approved contract withfj Kim le y-Ho rn o n Ma rc h 16, 2021 T i t I C No 1iY t _ VAL ,, � y M,NUT IMPROVING L i ' 'I N 98 AIR-Wa y C ro ssin g Scope Installation of permanent all-way crossings and signal improvements on the Courthouse Square. Estimate at Completion $662,000.00 Schedule Design completion Q3 2021. Estimated construction completion Q3 2022 . Coordination Community meetings will be held at 30% and 90% design and mailers will be distributed prior to the start of construction. IMPROVING - w - BeffAvenue SidewaW Connectivity '� - ♦: �=- �-- '' t � 1 .1 Lim its: Be ll Ave nu e fro m Hic ko ry to Syc a m o re - - MUIBE Design : Adams En g in e e rin g .. w .. 1 sm• �rnT• SYCAV - IMPROVING 100 BeffAvenue Sidewalk Connectivity Scope Add missing sidewalk connectivity on the east side of Bell Avenue in Downtown Denton. Estimate at Completion $116,101.79 Schedule Design complete. Estimated construction completion Q1 2022. Coordination Coordinating with the Real Estate on property acquisition and working with the City's concrete contractor to schedule construction. IMPROVING A-Tra in to UNT Bike a n d Pe d e stria n Pa th c T Limits: Sycamore St. -Downtown Denton , - _= TransitCentertoWelch Welch St. Hic ko ry to Eagle _T_ Design : Councilapproved contract _ - _ j with Kimley-Horn on March 16 2021UT _ "EfFlc LI'a ! tom IMPROVING04LICCI - • i\4 1 N 102 - A,-Tra in to UNT Bike a nd Pe d e stria. n Pa th Scope Bicycle and Pedestrian Improvements on route from the A-Train Station to the University of North Texas Campus, including a 10-foot side-path, new traffic signal and bike radar detection. Estimate at Completion $2.6 Million Schedule Design completion Q1 2022. Estimated Construction completion Q4 2023. Coordination Coordination with UPRR & DCTA in relation to pedestrian railroad crossing requirements will occur soon now that the design contract has been approved. Community meetings will be held at 30% and 90% design and mailers will be distributed prior to the start of construction. IMPROVING - - 7 S!Tr Elm / Lo c u st Pha se 2 Tr Limits: Elm Street and Locust Street from T II? 711 7:; U.S. 380 To Hickory Street S7 lj7,1T Design : Halff and Associates cL 7,Lrs 14 TZ: RA �.,v ir t i fi IMPROVING Od-NJT I 104 ; l' 'I N Elm / Lo c ust Pha se 2 Scope • Drainage system upgrades • Wastewater upgrades • Water Upgrades Estimate at Completion $20.2 Million Schedule • Design to be complete Q2 2021 • Construction schedule is dependent on Funding Coordination Project status updates will begin once funding has been acquired and project moves into Bid/Award Phase IMPROVING ocllccl - Development Service Center ParkingLot Imp rove me nts Lim its: Pa rkin g Lo t fo r 401 N. Elm De sign : In-House Contractor: M SB C o n stru c t o rs IMPROVING - L)L I � I 106 Development Service Center Parking Lit Improvements Scope • Parking lot reconstruction • Drainage improvements • Lighting, sidewalk, landscaping and pavement striping Estimate at Completion $1.2 Million Schedule Construction scheduled for completion Q2 2021 Coordination Bi-weekly meeting held with contractor and Development Services staff to provide updates on progress. IMPROVING Que stions ? IMPROVING L)LN IC" C)IN 0, 24 Yt notdalk- - Ito- 4NN - -- — TA IL do t �i �'� Participants and Agenda Participants Agenda • Economic Development • Introductions • Jessica Rogers • Virtual Community Reminders • Christina Davis • Downtown Community Updates • Police Department • Meeting Presentation • Preston Pohler • Questions and Feedback • Elisa Howell • Jim Bryan • Community Services • Courtney Cross • Dani Shaw • Capital Projects • Rachel Wood • Seth Garcia • Kyle Pedigo • Robin Davis • Denton County Transit Authority • Sarah Ault • Mary Worthington 110 6/17/2021 4 . Virtual Community Meeting Reminder • All attendees are muted • All attendees videos are disabled • Short presentation by staff • Questions • Q&A - Questions will be answered at the end of the presentation in the order they are received, and will only display in the Q&A after they are answered • Select "Raise Hand" to request to speak —For people wishing to verbally ask a question, those questions will be answered at the end of the presentation. If you raise your hand, the presenter will call your name and you will need to unmute after you have been called on to ask your question • Presentation will be available at www.cityofdenton.com/virtualcommunitymeeting 6/17/2021 111 �Y DENTON Denton Police Department GoalsDenton Police Department Downtown Division SINCE 873 i Ll #0 � M Foot, Bike, Patrol 08d StaffingEngagement •z ' �-•f �` � . �`•_ - Jam.. � � � -,•f �:. all OUR CORE VAL Pride • Respect • Integrity • Dedication • Excellence Crisis Intervention Response Team / pENT01� SINCE 1873 Hour of Operation : Objectives: • Sunday-Friday • Connect those in need with resources '0oL,c`� Y Y • 18 hours a day • Grow community partnerships • 7 a . m . to 1 a . m . • Decrease arrests for minor offenses — jail diversion • On call CIRT officers for the mentally ill for EDO's • Case assignments N j, • Follow up services/wrap around care, case �O management and crisis prevention • Conduct welfare checks for DC M H M R- remove the responsibility from patrol V96 • Participate in mental health awareness and •� advocacy events � A LrrN 9 Improve outcomes in emergency responses 6/17/2021 114 orY DENTON Community Services Community Services Coordination and collaboration with local nonprofits and community partners III Increase Access to Community Resources: o Affordable Housing Rental List SOCIAL o Navigating Fair Housing SERVICES o Transportation Access — DCTA/Services Map Affordable Housing Acquisition, Creation, Preservation o Grants to Nonprofit Developers: i.e. DAHC, Habitat for Humanity o Private and Nonprofit Developers: Housing Tax Credit Program, Development Fee Grant HOUSING o City Housing Programs: SERVICES Home Buyer Assistance Program: Assistance with first-time home purchases for low and • medium income residents Home Repair Programs: Minor Repair, Home Renovation or Reconstruction Improving Neighborhoods And Public Facilities .. is ON MINI 0 -- o Property Maintenance Code Enforcement; .. .. NEIGHBORHOOD o Neighborhood Grants; and SERVICES o Improvements to Public Facilities, Non-Profit Facilities and Public Infrastructure 6/17/2021 8116 OTY DENTON Community Services Strengthening The Housing Crisis Response System - - - - - - ■ Making Homelessness Rare, Brief & Nonrecurring o FUNDING Community Efforts _r o Making DATA Informed Decisions Ta 7, T F �a l o Mobilizing, advocating, and empowering public-private: __ ____ -____ _ PARTNERSHIPS & COLLABORATIONS --- ■ Pro ect: Loop 288 _ o Co-located Services for people experiencing and at-risk of - - - homelessness ------------ ■ Project: Affordable Housing Assessment AFFORDABLE = o Completed Affordable Housing Assessment Phase 1 MARKET VALUE ANALYSIS with Analysis Report (January, 2021) CITY OF • o Initiated Phase 2 (expected FY 2020-21) to Develop an REINVESTMENT Affordable Housing Strategy and Toolkit ATRIA FUN D 6/17/2021 1 1 7 TY DENTON Capital Projects Downtown Storm Sewer Phase 1 Limits: Bell Ave. (McKinney to Hickory) Design Firm: DEH Engineering i Construction: Quality Excavation ' Oro Scope • Drainage Improvements ' ' '' ' • Pavement Repair Y ',' . — 'WrM� l Estimate at Completion Ike,IF P t t $1.76 Million - Schedule Project began in December 2020 and is on schedule to be completed by Q4 2021 ..r _ ,_,.,__ Coordination Franchise Utilities, Area Businesses, 6/17/2021 119 TY DENTON Downtown Quiet ZonesLimits: �- Railroad Crossings at: - • McKinney St. • Hickory St. ; IJ • Sycamore St. IMJOWW. ,�=` _ ' _' �— • Prairie St. Fes: - - 9- ' I A � Design: In-HouseIS Ir Scope • Median Improvements '*� ► �.�! r • Sidewalk Improvements Railroad Crossing Improvements '►�" • r ►i jj Estimate at Completion - `- °�_ SYCAMORE $1.3 Million _- I " Schedule I Design finalized January 2021. Should be in construction by Q3 2021. .� - Coordination t The City is coordinating this project with the -- Downtown Storm Sewer Phase I project and UPRR. 120 6/17/2021 or CTTY 12 DENTON Downtown TIRZ Sidewalk and Lighting Limits: Elm St. (Parkway to Oak), Oak St. (Carroll to Elm) and Hickory St. (Carroll to Elm) Design: Teague Nall and Perkins .,r:,, . Construction: Floyd Smith (Concrete) and Traffic Operations (Signals) Scope • Pedestrian Lighting Improvements • Sidewalk Improvements Estimate at Completion $1 MillionMai .� Schedule Traffic signal design nearing completion, final construction g g g p � � � to begin after traffic signal components are delivered. The g g p project is estimated for completion in the Q3 2021 Coordination ' Franchise utilities, area businesses, and City Departments 6/17/2021 121 r DENTON W. Hickory Street Limits: Welch St. to Carroll Blvd. ' •�' ` Design: Teague Nall and Perkins Construction: 2L Construction 4 Scope • Drainage system upgrades • Roadway reconstruction _. • Sidewalk Installation • Pedestrian lighting installation Estimate at Completion $3 Million Schedule Scheduled Completion by Q3 2021 Coordination Project status updates provided including project information on the website www.ImprovingDenton.com with forecasted lane closures and changes to traffic patterns as well as communication with businesses and property owners on project schedule. 122 OCTTY 6/17/202, 14 DENTON PEC 4 Phases 1 and 2K Limits: Wainwright St. — Prairie, Elm, and Locust streets Design Firm: Freese and Nichols9 Scope oe • Install dual 11x8 box culverts for drainage � j _� r-- • Water and Wastewater installation and relocation • Street Reconstruction Estimate at Completion $15. 1 Million Schedule Project began in July 2019 and is on schedule to be = completed by Q3 2021 Coordination � a Franchise Utilities, Area Businesses, TxDOT s 74- FAC1F a t� 6/17/2021 123oT, Y DENTON PEC 4 Phases 3 and 4 Limits: Prairie St — Bernard St. Design Firm: Freese and Nichols Scope • Install 16x8 12x8 and 10x8 box culverts � = • Water and Wastewater installation and ; relocation _ • Street reconstruction on portions of Sycamore, Stroud, and Mulberry Estimate at Completion $20.3 Million - —fi Schedule M. r Easement acquisition and construction to . begin after funding is identified. Coordination Coordination with Denton County, Franchise Utilities, and University of North Texas. 6/17/2021 124 ry DENTON All-Way Crossing Limits: Downtown Square Intersections Design: Council approved Kimley-Horn & DENTON SQUARE DIAGONAL CROSSWALK- ENS,NG� T POL 9E E��Ca CITY OF DENTON Assoc. contract on 3/16/2021 Scope �� 9 PROJECT LOCATION MAP �, ■ Installation of permanent all-waycrossings and signal improvements at - ,�y. Pl3NTFA�p6E CMovAo—' the Courthouse Square Intersections. ti a ' -: " f•a, o 4 Y NW CORNER:N ELM ST&W OAK ST . - NE CORNER:W OAK ST&N LOCUST ST Estimate at Completion S SCALE VZY SCALE1*:W 662 000.00 (preliminary) p y/ rEMKNNGr UGNT.POLE.10 ELOCAli 6 Schedule i J. A � • �� N ➢ � _ Design completion Q3 2021. Estimated construction completion Q3 6 _ F 2022. i T Coordination o LEGEND _ IF 11'X 17•,SCALE VW CORNER:N ELM ST&E HICKORY ST .�.� SE CORNER:E HICKORY ST&N LOCUST ST SW - SCALE V2(Y -- la.e SCALE VX Community meetings will be held at F _.ow...ro.. „ � NORTH 30% and 90% design and mailers will DENTON P oE„,..«..N mmleysHorn be distributed prior to the start of construction. For routine project updates go to www.discussdenton.com/allwaycrossing 6/17/2021 125 Bell Avenue Sidewalk Connectivity _ *_ Limits: Bell Ave. (Hickory to Sycamore) Design: Adams Engineering . * ,, wP �., r Scope . w Add missing sidewalk connectivity on the east side of Bell ` Avenue in Downtown Denton. Estimate at Completion ' MUEBE $147,000.00 a Schedule .►► Design complete. Estimated construction completion Q1 2022. ; t Coordination 44, r+r.+�T*N+ ' srcnuoac Will coordinate with Real Estate on needed easements. . . Anticipate scheduling construction with the City s concrete contractor Q4 2021. 6/17/2021 126 c�v DENTON A-Train to UNT Bike and Pedestrian Path Limits: Sycamore St. (northside) Downtown Denton Transit Center to Welch St. 116 w vi: Welch St.(west side) - Hickory St. to existing bike lane near Eagle Dr. Design: Council approved Kimley-Horn & Associates contract on 3/16/2021. �._ *' . . ��_�Qa� Scope . -a jr Bicycle and Pedestrian Improvements on route from the A-Train Station to UNT Campus, including a 10-foots ._ side-path, new traffic signal and bike radar detection. T%Ur - = Estimate at Completion _ ...� 'I,& $2.6 Million (preliminary) Schedule ~' T Design completion Q1 2022. Estimated Construction completion Q4 2023. _ Coordination _ _ " Coordination with UPRR and DCTA in relation to _ �+ c� ~' � " s�" pedestrian railroad crossing requirements. Community _ �� - meetings will be held at 30% and 90% design and - mailers will be distributed prior to the start of construction. 127 6/17/2021 19 �r DENTON Elm/Locust Phase 2 = - Limits: Elm St. and Locust St. from U.S. 380 To Hickory St. `- Design: Halff and Associates Scope y Drainage system upgrades = - • Wastewater upgrades - pg • Water Upgrades • , Estimate at Completion - $20.2 Million 'T Schedule - • Design to be complete Q2 2021 • Construction schedule is dependent on Funding ` �` • . Coordination Project status updates will begin once funding has been acquired and project moves into Bid/Award Phase Ar`�' F 6/17/2021 128 oTY DENTON Development Service Center Parking Lot Improvements Limits: Parking Lot for 401 N. Elm St. Design: In-House Contractor: MSB Constructors Scope • Parking lot reconstruction, drainage improvements • Lighting, sidewalk, landscaping and pavement striping - Estimate at Completion $1.2 Million Schedule Construction scheduled for completion Q2 2021 - - - Coordination Bi-weekly meeting held with contractor and Development Services staff to provide updates on progress. 6/17/2021 129 orY DENTON Denton County Transportation Authority ( DCTA ) Denton County Transit Authority GoZone Details: Improved Customer • Zone-based Experience: • On-demand • Shorter wait times • Rideshare • Streamlined booking process • App-based Booking • Operated by Via Service Delivery: • Replaces majority of Connect fixed route and on-demand zones services • Extends service area beyond existing service structure 6/17/2021 131 OTY DENTON Denton County Transit Authority THE FEEDBACK WE NEED Review of Proposed Review of Proposed General Survey GoZone Service (Al Fare Structure Feedback Participation • Map Boundaries • Cost of Services General Thoughts General Survey • Service Days/Hours • Purchase Process • Any Concerns Fare Survey • Booking Process • Impacts on Existing Fare Types • Additional Questions Immediate Feedback Survey • DCTXs Feedback Portal: • DCTAfeed back.net • Open April 19, 2021 through June 25, 2021 • Request for Presentations: Toprovidefeedbackonthe • Mary Worthington at mworthington@dcta.net GoZone Service changes Accepting requests through June 18, 2021 • 1:1 Q&A Session: WWWActaiiiinet • Mary Worthington at mworth i ngton @dcta.net • Open April 19, 2021 through June 25, 2021 132 fTTY 6/17/2021 24 DENTON Stay Connected • Jessica Rogers, Director • Courtney Cross, Asst. Community Services Manager • Jessica.Rogers@cityofdenton.com 1 (940) 349-7531 • Courtney.Cross@cityofdenton.com 1 (940) 349-7235 • Christina Davis, Economic Development Specialist • Rachel Wood, Dept. Director Capital Projects • Christina.Davis@cityofdenton.com (940) 349-7730 • Rachel.Wood@cityofdenton.com 1 (940) 349-7718 • Preston Pohler, Police Lieutenant • Seth Garcia, Construction Projects Manager • Preston.Pohler@cityofdenton.com (940) 349-7956 • Seth.Garcia@cityofdenton.com 1 (940) 349-8938 • Jim Bryan, PD Downtown Sergeant Kyle Pedigo, Construction Projects Manager • Jim.Bryan@cityofdenton.com 1 (940) 349-7996 • KVIe.Pedigo@citvofdenton.com 1 (940) 349-8425 • Elisa Howell, Police Sergeant • Robin Davis, Construction Projects Manager • Elisa.Howell@cityofdenton.com 1 (940) 349-7948 • Robin.Davis@cityofdenton.com 1 (940) 349-7713 • Sara Gawor, Crisis Intervention Program Manager • Mary Worthington, DCTA • Sara.Gawor@cityofdenton.com 1 (940) 349-8467 • mworthington@dcta.net 1 (972) 221-4600 • Danielle Shaw, Community Services Manager • Sarah Ault, DCTA • Danielle.Shaw@cityofdenton.com 1 (940) 349-7237 shultquist@dcta.net 1 (972) 221-4600 6/17/2021 133 OTY DENTON Questions ? 6/17/2021 134 orY DENTON August 13, 2021 Report No. 2020-056 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Data Center Project—Additional Requested Information by City Council DISCUSSION: In response to questions posed by Council Members relative to the proposed data center proposal that will be considered by Council on August 17, DME offers the following answers and comments. Staff requested specific information needed to fully inform Council in preparation of a decision regarding the potential data center project. The following items were requested by Council during the work session on September 3, 2021 and in subsequent emails. Council Member Armintor Requested Information Q1. The fact that the proposed project is subject to a Non-Disclosure Agreement (NDA) make me uncomfortable. Staff Response: Potential transactions of the nature of the proposed type are typically pursued by private companies under NDAs or Confidentiality Agreements in order to protect the sites under consideration from competitors and to keep the specifics out of the market to avoid equipment suppliers to run the price up on needed equipment that may be in short supply. Broadcasting the name of the customer to the market, has the real potential to erode their competitive position and consequently cancelation or a decision to pursue the project in another location. Council Members and City employees are bound by the terms of the NDA which can have adverse financial impacts to the City if violated. Council delegated authority to the City Manager to enter into NDAs deemed commercially prudent in the last two years with the condition that all such NDAs must be periodically reported to Council. Council Members may obtain specific information on the identity of the potential owners and operators of the proposed data center but must comply with the terms and conditions of the NDA. Nevertheless, staff universally investigates the financial integrity of the customer to ensure their ability to perform as the level of staff time required to complete complex transactions of this type can be significant. Staff is always thoughtful of spending customer/owner expense dollars on projects that have high potential to close and that will be profitable to the City. The name of the company will be disclosed in conjunction with the agenda posting for August 17. Q2. It would help in debating the value of this deal if I understood more of the differences between traditional data centers and the proposed cryptocurrency mining operation proposed. Staff Response: Data centers are classified in Tiers with a Tier 4 data center being the most reliable and Tier 0 the most flexible and designed to be interrupted for a variety of reasons. While not wildly different from a reliability perspective, Tiers 1 through 4 perform vastly 135 August 13, 2021 Report No. 2020-056 different operations. Classification of rated operational reliability of these classes of data centers are as follows: • Tier 0 -No availability Guarantee • Tier 1 —99.671% Guaranteed availability • Tier 2 —99.741% Guaranteed availability • Tier 3 —99.982% Guaranteed availability • Tier 4—99.995% Guaranteed availability Tiers 1-4 are considered"fault tolerant" as they are performing operations consistently such as mission critical servers. Tier 4 is considered an enterprise-level service. Tier 4 has approximately twice the site infrastructure of a Tier 3 location. Tier 4 data centers ensure the safety of data processing regardless of any mechanical failures. They have backup systems for cooling,power, data storage, and network links. Data Center Security is compartmentalized with biometric access controls. Full fault tolerance keeps any problems from ever slowing down data processing. This tier also ensures optimized efficiency drastically extending the life of hardware. Tier 3 has most of the features of a Tier 4 infrastructure without some of the elite protections. Tiers 1 and 2 step down from these higher level of reliability by reduced levels of redundancies. Typically, these facilities host servers used by start-up companies and those that do not require maximum reliability. The proposed"Tier 0" facility proposed for the property at the Denton Energy Center(DEC) is fully interruptible and does not include any redundant or back-up power supply. Cooling of computing equipment is performed by fans rather than with mechanical air conditioning equipment. Consequently, the footprint of the facility per teraflop of data processing capacity is less than 50% of a Tier 1 facility and less than 25% of a Tier 4 facility. The Tier 0 facility will not include any on-site natural gas or diesel back-up generating and virtually no regulated chemicals of storage such as ammonia for R13 coolant. As previously discussed with Council, the proposed Tier 0 facility will provide much needed ancillary service products to the ERCOT grid that will improve reliability of the grid. Alternatively, Tier 1 through 4 data centers consume ancillary services and have no capacity to curtail or interrupt their operations during power supply scarcity episodes. Q3. The representation that a 3% electric rate increase is a condition to the approval of the transaction seems like an ultimatum. 136 August 13, 2021 Report No. 2020-056 Staff Response: Staff s presentation was not intended to be viewed as an ultimatum. Rather the 3% increase was provided to Council to demonstrate the magnitude of what a rate increase would have to be to fully recover the annual debt cost associated with winter storm Uri. All rate decisions are the purview of the City Council. The nexus between the potential incremental net income that could be provided by the proposed data center to DME and its potential to provide the incremental revenues to offset what would otherwise be a 3% increase in residential rates to cover DME's revenue requirements is the reason for its inclusion in the presentation. Staff has been clear in its intent to not discuss electric rate impacts until November/December of 2021 once summer revenues have been realized and further information is available on pending transmission cost of service rate case that is currently under development. Also, Council's decision on whether to approve the proposed data center will be decided and a more detailed forecast of electric revenues from the project will be fully developed. Q4. The use of Renewable Energy Credits (RECs)to "green"the proposed data center is suspect. Staff Response: All Texas load serving entities and companies with renewable energy targets or mandates use RECs to measure compliance because it is the only way to universally verify renewable energy generation. The market protocols in place require ERCOT to award RECs to renewable generators based upon actual metered output from qualified renewable energy resources. Awarded RECs are deposited into the renewable resource's REC account. Power Purchase Agreements (PPAs)between renewable resource and load serving entities like DME require the transfer of such RECS from the renewable resource account to DME's account. RECs are only awarded by ERCOT if a MW of renewable energy is generated. Each REC is serialized to denote the year, month and renewable resources from which it was generated. Thus, RECs provided by the data center to DME will use the same verification process as those DME receives from its renewable PPAs. Because of the short-term nature of the proposed PPA with the data center, renewable energy resource owners and developers will not enter into a traditional PPA and thus the need to rely on RECs for demonstrating compliance with Denton's requirement for 100%renewable energy. Since all RECs represent a MWh of energy that was generated by a renewable resource and the award of the REC is by ERCOT who administrates the REC accounts of all market participants, all RECs are of the same quality and represent a MWh of carbon free energy that was injected into the market. Council Member Beck Questions The following email thread was provided to Council Members. From: Beck, Brian<Brian.Beckgcityofdenton.com> Sent: Tuesday, August 10, 2021 12:39 PM 137 August 13, 2021 Report No. 2020-056 To: Naulty, Terry<Terrance.Naultykcityofdenton.com> Cc: Puente, Antonio <Antonio.Puentekcityofdenton.com>; CMO Group <CMOGroupkcityofdenton.com> Subject: Re: Spot market relationship with Data center question Terry: I encourage you to present these answers today or perhaps in an ISR/Friday-Report to council, though many have already found their way into your presentation for today. I keep hearing similar questions out in the community. Particularly the expected source of the RECs and the quality of the RECs that Stephen presented. Also, you've shown us these before, but could you please have the current and projected MW values ready to go please? e.g. (min/mean/max) of Denton, Datacenter, Denton+ Datacenter, %increase. (you may be able to cut-n-paste, but I couldn't find them all when I searched through previous documents) Staff Response: The volume of energy and the size of the phased development is restricted pursuant to the non-disclosure agreement between the City and the customer. This information can be provided to Council in a Legal Status Report or during a closed session discussion. If there's not enough time today, I understand,but could you then add that to an ISR/Friday/(LSR as required)response instead? Thanks! -Brian Brian W. Beck, Ph.D Councilor for Denton—District 2 1 Denton, TX, USA, 762011 V:940-293-7611 I Facebook: @BrianBeckforDenton I Twitter: @beckfordenton I brian.beck@,cityofdenton.com www.cityofdenton.com From: "Naulty, Terry" <Terrance.Naulty@cityofdenton.com> Date: Thursday, August 5, 2021 at 3:29 PM To: Brian Beck<Brian.Beckkcityofdenton.com> Cc: CMO Group <CMOGro1M( ,cityofdenton.com>, Antonio Puente <Antonio.Puente(&,cityofdenton.com> Subject: RE: Spot market relationship with Data center question My answers to your question below. Happy to expand upon them if need be. 138 August 13, 2021 Report No. 2020-056 Terry From: Beck, Brian<Brian.Beckkcityofdenton.com> Sent: Thursday, August 5, 2021 10:53 AM To: Naulty, Terry<Terrance.Naulty@cityofdenton.com> Cc: CMO Group <CMOGroup@cityofdenton.com>; Puente, Antonio <Antonio.Puente(cr�,cityofdenton.com> Subject: Spot market relationship with Data center question Terry: Can you flesh out: • the two-way interactions between ancillary services credits to the data center during high load and peak load events? Ancillary services (AS) markets clear on a day-ahead basis and thus must be committed by the project by 10 AM the day prior to delivery. The project will be assessing the relative economics of selling ancillaries versus producing their product and me making those decisions based upon weather, renewable production forecast, natural gas prices,projected demands, et.,just like DME does every day. The amount of project offered ancillary services project that clears the market on a day-ahead basis will determine the range of electric demand the can put onto the grid in real-time. If the project offers Reg UP and Red Down at 50 MWs and it is offered with increasing offer prices with increasing volumes, only a portion of the ancillary services offered will clear. For example, if they offer 10 MWs of AS at $40/MWh, 10 at$50/MWh, 10 MW at $60/MWh, etc and the market price clears at $52/MWh, they will be committed to provide 20 MW of AS for those hours because volumes above 20 MWs were offered at price above the clearing price of$52/MWh. That will leave 30 MW out of the 50 MW offered available to consume energy to produce their product. In the spot market (real time)they will determine a threshold value of energy above which they will shut down or reduce load. Directly to you question, during high load/peak load events, they will know based upon the cleared volume of AS what the range of AS and energy demand will be and will operate the project accordingly. As you can see, this range of operating options lends itself well to artificial intelligence applications that use algorithms to optimize the value proposition to the Project. The owner of the project is adroit in this valuation methodology and has developed several patented products to optimize this AS to energy to product mix. • which entity(ERCOT, DME, Tenaska, other) is supplying those credits to the compute client end-user? The contract requires the end user to provide the RECS by a date certain each year, after which any shortfall will be purchased by DME with full reimbursement of such costs by the end user(owner of the project). 139 August 13, 2021 Report No. 2020-056 • does DME receive fees/revenue during both power use and power credit events or are power credit events expenses to DME? DME's compensation is based upon net energy consumed by the project. Ancillary Service revenues from the market will be netted from power purchase costs and the resulting net bill will be assessed the Franchise Fees, ROI, sales taxes, etc. • Will this data center plus others around the state, even if stabilizing the grid by idling, create competition demand such that the spot market prices increase? This is a great question and one that is almost counter intuitive. During low demand periods—nights and weekends—when renewable of abundant and spot prices are low, these demands should increase the spot price. While that may not sound like a good thing, it actually is favorable to Denton. Because we are long renewables at a fixed price during these low price periods, any increase in the spot price will reduce the loss that we take on selling our renewable position into the wholesale market. For example, if we are buying renewable at $20/MWh under of long-term PPA, and spot prices are $15/MWh the net cost to DME is $20/MWh+ ($20/MWh - $15/MWh) _ $25/MWh. If as a result of these new demands during the low price periods the price rises to $$25/MWh, DME's economics are improved: 20/MWh+ ($20/MWh - $25/MWh) _ $15/MWh. o If we move into a peak demand situation such that the data center idles, but we still have housing/industrial load here in Denton that is beyond our negotiated block pricing such that we need to buy off the spot market to top us off,would data center competition spot market pricing increases actually impact our own purchasing power from the spot market. (i.e. are we chasing our tail and if so how much?)No because we will not be managing the data center supply on a forward basis like we do the DME load. We will continue to manage the DME load independent of the data center load because DME will have no price risk from the data center since the cost of energy for the data center will always be the spot wholesale market price. Said another way, the data center is always a price taker while DME will be actively managing the price risk for serving our load. o Similarly, would the ancillary services power surplus to the grid from idling the data center reduce or increase the likelihood of the DEC firing up to hedge financially? The sales of Ancillary Services from the data center should reduce the cost of AS across the whole ERCOT market. As a required service that DME must buy from ERCOT, this will lower the cost of AS that we must buy from the market. DEC dispatches could be marginally less because the procurement of this AS from the project by ERCOT provides additional reserves that could depress prices. However, remember that the DEC revenues only offset load purchase expenses. Thus, higher or lower costs are effectively awash. 140 August 13, 2021 Report No. 2020-056 What these questions are trying to address is : We don't want the data center to be causing us to pay more on the spot market just from its presence and we don't want the DEC to fire up more just from its presence. I don't think these are deal breakers a priori, but it important to me and citizens to better understand the dynamics of the transactions Can you add these questions to the ones I sent you earlier,please? -Brian Brian W. Beck, Ph.D Councilor for Denton—District 2 1 Denton, TX, USA, 762011 V:940-293-7611 I Facebook: @BrianBeckforDenton I Twitter: @beckfordenton I brian.beck(c-r�,cityofdenton.com www.cityofdenton.com STAFF CONTACT: Terry Naulty, Asst. General Manager DME Terry.naulty@cityofdenton.com (812) 972-1457 mobile REOUESTOR: Council Members Armintor and Beck PARTICIPATING DEPARTMENTS: DME STAFF TIME TO COMPLETE REPORT: 8 Hours 141 Date: August 13,2021 Report No. 2021-057 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Grants Management Office EXECUTIVE SUMMARY: In September 2020, the Grants Management Office (GMO)began to operate with Laura Behrens as the new Grant Administrator and Daniel Jones as the Grant Analyst. GMO staff meet with City departments to better understand the types of grants departments were awarded, how grants were being administered, and their experience with grant management. A policy and standard operation procedures (SOP) document was drafted with input from several working groups within the City. They also incorporated general Federal, State, and local requirements as well as audit and accounting best practices. The policy outlines roles and responsibilities in managing grants and lays out a process for the review, approval(s), administration, and close-out of grants. The SOP provides additional detail specific to pre-award procedures and the post-ward procedures for the programmatic administration of a grant. DISCUSSION: The Grants Management Office (GMO) began to operate in September 2020 with Laura Behrens as the Grant Administrator and Daniel Jones as the Grant Analyst. The office was formed as a result of grant audits that recommended centralization and standardization in the management of grants to ensure compliance with requirements. GMO staff meet with City departments to better understand the types of grants departments were awarded, how grants were being administered, and their experience with grant management. The meetings identified needs in the following areas: • Evaluation of grant opportunities to determine eligibility, alignment with Council/City/Department initiatives, and feasibility in carrying out grant proposals • Coordination between departments and stakeholders in the planning and execution of proposed grant projects • Designated roles and responsibility for grant management and programmatic activities • Training on Finance procedures, the Procurement process, and general grant requirements • Documentation and record retention for reporting • Centralization of grant information and documentation • Standardization in grant evaluation and management A policy and standard operation procedures (SOP) document was drafted with input from the Internal Auditor, Legal, Finance, Purchasing and several working groups. They also incorporated general Federal, State, and local requirements as well as audit and accounting best practices. The policy outlines roles and responsibilities in managing grants and lays out a process for the review, approval(s), administration, and close-out of grants. The SOP provides additional detail specific to pre-award procedures and the post-ward procedures for the programmatic 142 Date: August 13,2021 Report No. 2021-057 administration of a grant. Both documents have been reviewed and approved the City's internal Policy Review Committee. A major component of the new policy and process was the formation of the Grant Review Committee (GRC) to review and discuss proposed grants prior to submission. The purpose is to engage stakeholders prior to submission of the grant application and to better understand the commitments and requirements that go along with a grant award. The GRC is comprised of the Grant Administrator, Finance Director, Budget Manager, Procurement Director, Controller, and a Department Head. Other department representatives who may be involved or impacted by a proposed grant project are also included as needed. A recommendation is made by the GRC on whether to proceed with the application. Grant proposals meeting certain criteria also require City Council approval prior to submission of a grant application. Under the policy, the GMO is responsible for providing city-wide coordination and monitoring of grants, ensuring the City's grants management program is current and effectively meeting the City's policies and granting agency's requirements, and providing support in grant management and compliance activities. This includes helping identify grant opportunities, drafting grant briefs with essential information to determine eligibility and feasibility, helping in the preparation of applications, coordinating the review of grant proposals, facilitating the approval process for City Council, and supporting reporting and closeout requirements. Additionally, GMO has created tools to assist departments in grant management such as a grant workflow, budget workbook, and resource guides. The information is shared on the City's internal HUB for easy accesses and availability by all staff. Record retention has been setup on the global drive to house all grant documents and training has also been developed and held with several departments on the new process. Departments are responsible for direct management of the grant, overseeing the administrative and fiscal activities of the grant, and ensuring the terms and conditions of the award are met. Departments lead the preparation of the application and make the submission. Departments also carry out the programmatic activities of the grant project, obtain and retain documentation, and perform reporting requirements. The division in responsibilities provides clarity in expectation, sets accountability, and incorporates best practices in review and approval processes. Responsibilities are also divided in this way because in most cases GMO staff do not have the technical knowledge to administer the grant projects and would not participate in programmatic activities. Departments are better positioned as subject matter experts and with direct knowledge and information on their grant activities for implementation,performance measuring, and reporting. In addition to the grant work at the department level, the GMO is taking an active role in the planning and preparation of programs related to the American Rescue Plan Act, the Hotel Occupancy Tax Revenue Fund Program, and assisting with Capital Project's grant programs. 143 Date: August 13,2021 Report No. 2021-057 CONCLUSION: The GMO is evaluating a grant management solution to further centralize grant information and documentation for grants received as well as manage grants awarded out. The system would have the ability to filter and provide briefs on open grant opportunities, integrate with the City's financial system to display grant account information, and set and send notifications on grant actions for those grant that have been awarded to the City. It would also provide functions to post grant opportunities, design and accept applications, provide reporting tools, and mange recipient monitoring for grants awarded out by the City. ATTACHMENT(S): Exhibit 1 —Grant Policy Exhibit 2—Standard Operating Procedures Exhibit 3 —Grant Process STAFF CONTACT: Laura Behrens Grant Administrator Laura.Behrenskcityofdenton.com 144 CITY OF DENTON POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE SECTION: FINANCE REFERENCE NUMBER: 402.10 INITIAL EFFECTIVE SUBJECT: GRANTS DATE: xx/xx/20 TITLE: GRANT ADMINISTRATION LAST REVISION DATE: DIRECTIVE Grant funds received by the City of Denton support important programs and services the City provides to the community. These funds allow the City to extend pre-existing services, introduce new initiatives, gain technological advances, and subsidize programmatic staffing. While providing a financial benefit to the City, these programs also contain certain requirements for compliance by the City. The purpose of this directive is to develop, implement, and maintain meaningful grant oversight and coordination for the City, thereby increasing grant-related revenue, limiting the City's exposure to grant-related liability, and improving the efficiency and impact of programs and services funded through grants. This directive establishes the responsibility for ensuring contract compliance and provides pre-award,post-award, and close out processes as defined below. ADMINISTRATIVE PROCEDURES I. SCOPE AND APPLICABILITY All employees of the City having grant management or accounting responsibilities shall conduct all related activities in compliance with rules and guidelines set forth by this policy and by their respective department grant procedures. Every grant opportunity and awarded grant shall follow the procedures outlined in this policy. Grant programs with approved policies and established procedures that require review by a City Council appointed board, commission, or committee will follow the approved policies for that program and all applicable federal and state laws, grant requirements, and City policies. II. CONFLICT OF INTEREST City officials and employees should be diligent in the identification of potential conflicts of interest when working in any capacity with any proposed or funded grant involving the City. No officer or employee of the City shall have any interest, financial or otherwise, direct or indirect, or have any arrangement concerning prospective employment that will, or may be reasonably expected to, bias the design, conduct, or reporting of a grant funded project on which he or she is working. 145 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE TITLE: GRANT ADMINISTRATIVE DIRECTIVE REFERENCE NUMBER: 402.10 It shall be the responsibility of the Grant Manager for each particular grant funded project to ensure that in the use of project funds, officials or employees of the City and nongovernmental recipients or sub-recipients shall avoid any action that might result in or create the appearance of a conflict of interest and ensure adherence to City of Denton Policy 10.00 Ethics. III. DEFINITIONS A. Automated Standard Application for Payments (ASAP)—A Federal payment program that allows grantee organizations receiving Federal funds to draw from accounts pre-authorized by Federal agencies via an online website for automatic payment to the City's bank account. B. Catalog of Federal Domestic Assistance (CFDA)—Publication that includes information related to all Federal programs, including the program title, description, history, and assigned number(CFDA number). C. Data Universal Numbering System(DUNS)—The nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify entities. A non- Federal entity is required to have a DUNS number to apply for,receive, and report on a Federal award. The Federal Government uses the DUNS number to track how Federal money is allocated. The DUNS number for the City of Denton is 071380190. NOTE: This number is annually renewed by Finance every June 30tn D. Discretionary Grants—Funded by federal or state legislation to address current social issues. Allows legislation to use discretion in determining how the grant program will be designed and who will be eligible for funding. These grants are usually competitive in nature and are determined through a peer review process. E. Employer Identification Number(EIN)—The nine-digit number assigned by the Internal Revenue Service. The EIN number for the City of Denton is 75-6000514. F. Federal Awards—Grants of Federal financial assistance (grants, loans, loan guarantees,property, etc.) and Federal cost-reimbursement contracts that the City receives directly from the Federal awarding agency or indirectly through a pass-through entity. G. Formula Grants—Also known as entitlement grants, formula grant awards are determined by a mathematical formula defined in a statute (federal or state)that takes into account the demographics to be served by the grant. These grants are not competitive, although grantees are required to complete grant applications and comply with other grant requirements in order to ensure that grant funds are expended in accordance with the defined purpose and goals of the grant program. H. Funding Source—The originating Federal or State agency providing the grant. A pass-through grant from the State shall always have a Federal agency as the Funding Source. 146 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE TITLE: GRANT ADMINISTRATIVE DIRECTIVE REFERENCE NUMBER: 402.10 I. Grants—The overall encompassing term for an award of financial assistance, including cooperative agreements, in the form of money,property in lieu of money, professional services, staffing or other financial assistance paid or furnished by the State, County, Federal government, or other entity to carry out a program in accordance with rules, regulations, and guidance provided by the grantor entity/agency. J. Grant Administrator—Individual assigned daily responsibility for ensuring that the grant is administered in accordance with all grant requirements and that all applicable documentation is maintained. K. Grant Accountant—Accounting department employee assigned to ensure proper general ledger recording of grant funds. Employee will prepare the SEFA report and assist the Grants Management Office with compliance reviews. L. In-Kind—A contribution of equipment, supplies, or other tangible resource, as distinguished from a monetary grant. Some organizations may also donate the use of space or staff time as in-kind contribution. M. Pass-through Entity—A non-Federal entity that provides a sub-award to a sub- recipient to carry out part of a Federal program. N. Program Income—Income from fees for services performed, from the use or rental of real or personal property acquired with grant funds, from the sale of commodities or items fabricated under a grant agreement and from payments of principal and interest on loans made with grant funds (where authorized). O. Sub-recipient—A non-Federal entity that receives a sub-award or sub-grant from a pass-through entity to carry out part of a Federal Program. P. Supplanting—To deliberately reduce budgeted funds because of the existence of grant funds. For example, when City funds are appropriated for a stated purpose and grant funds are awarded for that same purpose, the City replaces its budgeted funds with the grant funds and shifts the budgeted funds to a different purpose. Q. Schedule of Expenditures of Federal Awards (SEFA)—A supplemental schedule to the financial statements that an organization is required to produce when it is subject to the single audit requirement. It is an essential document for planning and conducting the audit of the organization. It also provides assurance to those agencies that award financial assistance that their programs or grants were included in the audit. IV. ROLES AND RESPONSIBILITIES The following shall govern responsible parties for activities surrounding the submittal, implementation,maintenance,reporting and other related duties for grant funded projects by or on behalf of the City. The full development of a project or programs requires the assistance and support from all affected parties. 147 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE TITLE: GRANT ADMINISTRATIVE DIRECTIVE REFERENCE NUMBER: 402.10 A. Grantor—A governmental unit, foundation or other entity that awards grants. B. City Council—The City of Denton operates a Council-Manager form of government. There are six Council Members and a Mayor. Two Council Members and the Mayor are elected at-large with the remaining four Council Members elected from single-member districts. C. Grant Administrator—The primary person responsible for providing city-wide coordination and monitoring of grants. This individual is responsible for ensuring that the City's grants management and compliance program is current and effectively fulfills the compliance requirements of the City's administrative policies and external granting agencies. D. Grant Accountant—Responsible for setting up grant accounts, monitoring grant expenditures, reconciling reimbursement requests, and reviewing required reports prior to submission. E. Grant Analyst—The position responsible for providing support in grant management and compliance activities for the City. F. Procurement Department—The Procurement Department will process procurements according to the grant agreement, state and federal laws and regulations, and City policy. The Procurement Department will also provide guidance in the development of contracts and sub-recipient agreements in compliance with applicable regulations and requirements. Grant Managers are ultimately responsible to adhere to the stipulations from the approved award/contract to ensure that allowable expenditures are conducted. G. City Attorney—The City Attorney or their designee shall review the terms and conditions of a grant agreement. Grant agreements involve little or no negotiation. Despite the City's lack of bargaining power in this regard, it is nevertheless prudent to conduct a legal review of grant agreements to ensure that all of the terms of the agreement are legally enforceable. In consultation with the Legal Department, the City will decide on accepting or declining an award based on the terms of the agreement. H. Grant Review Committee—A Grant Review Committee will be formed with the purpose of reviewing grants prior to submission to evaluate the benefits to the City, alignment with City Council goals, consistency with strategic plans and core values of the City, ability to comply with grant requirements, and short and long-term obligations associated with a grant award. I. Administering_Department—The Department within the City who was awarded the grant and/or is overseeing the activities of a grant-funded program or project. J. Department Heads—An executive manager with programmatic and fiscal responsibilities for a designated department. He or she is the individual who ensures adequate staff and infrastructure are provided for the appropriate performance of grant award management and supervises staff members identified as key members on grant 148 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE TITLE: GRANT ADMINISTRATIVE DIRECTIVE REFERENCE NUMBER: 402.10 awards. The Department Head is responsible for ensuring grant programs meet the City's current priorities and policy objectives and oversight of the Grant Manager. K. Grant Manager—The Grant Manager is responsible for the management activities on a project/grant. Although some tasks may be delegated, the Grant Manager is the chief accountable person and bears responsibility for the overall administrative and fiscal conduct of the grant award for meeting the terms and conditions of the award and for representing the project to the granting agency. L. Grant Coordinator—The Grant Manager may delegate tasks related to grant management to a Grant Coordinator or Department Project Manager. This staff member is responsible for the programmatic activities of the grant. The Grant Coordinator is the subject matter/field expert or staff member directly involved with operations related to the grant. V. PRE-AWARD PROCEDURES A. Application All Applications/Requests for grant funding are to be tracked by the Grant Administrator and the Finance Department. This is to ensure that duplicate applications for the same grant are not performed as generally grantors will not consider any proposal from a municipality if more than one proposal is submitted during the same funding cycle. The City shall not submit multiple grant applications for any one funding announcement or program during the same funding cycle unless explicitly allowed by the Grantor and approved by the Grant Administrator. Grant applications involving multiple departments shall be coordinated by the Grant Administrator. Each Department that is involved with a grant shall be involved fiscally and programmatically and agree to the elements of the program that may affect their department after the funding has ended for the grant funding. Each Administering Department is responsible for assisting in the preparation of the grant application and provide all required documentation for submittal to the Grant Administrator. Under no circumstances should work outlined in the grant application Scope of Services begin prior to the award of the grant and executed agreement(s)being completed. The Grant Administrator will inform parties of this step being completed, and that work may begin under the grant agreement. B. Application Review Process Proposed grant applications will go through a process of review and approval prior to submission. The Department Head, or designee, will submit the grant application to the Grant Review Committee. The Committee will provide a recommendation on proceeding to the Assistant City Manager/CFO. After review by the Assistant City Manager/CFO, the recommendation shall be forwarded to the City Manager. The Department Head will be notified of approval to proceed. Additional direction or approval by City Council may be required. 149 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE TITLE: GRANT ADMINISTRATIVE DIRECTIVE REFERENCE NUMBER: 402.10 C. Grant Review Committee The Grants Management Office will oversee the committee. The committee will be comprised of: 1. Grant Administrator 2. Finance Director 3. Budget Manager 4. Procurement Director 5. Controller 6. Department Head D. The Grant Administrator will schedule regular meetings for the Grant Review Committee. Grant requests shall be submitted to the Committee for review no later than 20 days prior to the grant agency submittal deadline. This allows for the adequate preparation of documents by the Department and review by Committee members. Exceptions to this requirement will be considered on a case-by-case basis and may be authorized by the City Manager or Chief Financial Officer. Exceptions made to this requirement do not constitute an exception to other requirements of this directive. E. The Committee and their related duties shall not, however, relieve the Department Head and Grant Administrator of primary responsibility for grant compliance. VI. POST-AWARD PROCEDURES A. Award Notification and Acceptance Once the award notification has been received, the Grants Management Office will be notified, and a copy will be placed in the designated record management system. The Administering Department, Grant Administrator, Finance Director and assigned Grant Manager are responsible for reviewing the proposed agreement/document to assure that all conditions required by the Grantor can be fulfilled. In the event that the funds awarded by the granting entity are reduced from those requested in the original grant application, the recipient department must ensure that the goals, objectives and evaluation components can still be accomplished, and that adequate funding is available to accomplish the intent of the grant. If the review is affirmative,the recipient department will work with the Grant Administrator to initiate the administration of the grant. All award documents must be filed in the designated record management system. Once the grant has been approved and properly executed, it is the Administering Department's responsibility to carry out the project and/or activities associated with a grant to their full extent, while adhering to all of the terms and conditions prescribed by the Grantor. Failure to do so increases the City's exposure to legal liability and compromises current and future grant funding. 150 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE TITLE: GRANT ADMINISTRATIVE DIRECTIVE REFERENCE NUMBER: 402.10 B. Award Management Once the grant funding has been awarded, the work of project implementation begins. The Administering Department receiving the award must focus on the implementation, monitoring and evaluation of the grant funded program. Oversight of this process is critical to ensuring that the interests and responsibilities of the City are met. Grants management entails the establishment of standard operating procedures and clear, regular communication by the department and Grant Manager with the Grant Administrator regarding the status of the grant funded project and required communication with the granting entity. The Grants Management Office and Department shall manage awards in accordance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, applicable State laws and/or regulations, and corresponding contractual agreements. The Grants Management Office and Grant Accountant shall provide assistance and serve as a resource for clarification of any questions regarding 2 CFR 200. C. Grant Administration 1. City Council Approval and Signing the Agreement a) Review and approval by City Council may be required for grant application or acceptance or to execute grant contracts/agreements. (1) A grant application reviewed and approved by City Council prior to submission will require no further action by City Council unless required by the grant or ordinance. b) Once approved by City Council, the grant can be accepted, and the agreement may be signed by the City Manager or Mayor as specified in the agreement or ordinance. 2. Daily Administration of the Program a) The Administering Department shall manage awards in accordance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, applicable State laws and/or regulations, city policies and corresponding contractual agreements. b) The Department Head may delegate their daily responsibilities for administering the grant/award to a Grant Manager. However, the Department Head still retains overall responsibility for the grant/award. c) If the grant has subrecipients: (1) The Administering Department, with assistance and support from the Grants Management Office, shall perform a risk assessment for each subrecipient before passing along awarded 151 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE TITLE: GRANT ADMINISTRATIVE DIRECTIVE REFERENCE NUMBER: 402.10 funds, in accordance with 2 Code of Federal Regulations ("CFR") §200.331, "Requirements for pass-through entities," and formulate a risk mitigation plan based on identified risk factors. (2) The Administering Department, with assistance and support from the Grants Management Office, shall perform subrecipient monitoring in accordance with §200.330, "Subrecipient and Contractor Determinations," and §200.331, "Requirements for Pass-Through Entities," and document such monitoring. 3. Procurement and Suspension/Debarment a) All grant-related procurement activities must be conducted in accordance with all applicable City policies and State and federal laws and regulations (e.g., Davis-Bacon Act). (1) Vendors shall be checked against the list of debarred/suspended vendors in the Excluded Parties List System (EPLS) on SAM.gov prior to awarding any contract and annually thereafter at a minimum. Documentation on a search confirmation must be included in the grant file. 4. Reporting and Reimbursement Requests a) The Administering Department shall initiate the reporting process to allow time for review by the Grants Management Office and Grant Accountant. Reporting shall be submitted to the Grantor in the timeframe specified by the grant/award agreement. b) The Administering Department shall prepare reimbursement requests and submit to the Grants Management Office and Grant Accountant for review. The Grant Management Office will assist the Department in ensuring reimbursement requests meet eligible expense and procurement requirements. Reimbursement requests shall be submitted to the Grantor in the timeframe specified by the grant/award agreement. c) The Grant Accountant shall review all reports and reimbursement requests prior to submission to ensure the reports agree to the general ledger and assist when needed. The Grant Accountant shall place the reconciliation in the grant folder in the designated record management system. 5. Receipt of Grant Funds When grant funds are received, the Grant Administrator or the Grant Accountant, whoever first identifies payment has been made, shall notify other necessary staff of the receipt. The Grant Accountant shall determine the 152 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE TITLE: GRANT ADMINISTRATIVE DIRECTIVE REFERENCE NUMBER: 402.10 correct deposit coding. The funds shall be deposited in accordance with normal deposit procedures and the City's Cash Handling directive. 6. Program Income Program income shall be accounted for as authorized by the Federal or State agency. Program income is usually deducted from total allowable costs to determine net allowable costs (i.e., Program income reduces the amount of money the City may be reimbursed with Federal funds). Costs financed by program income do not count toward satisfying a matching requirement unless they are expressly permitted in the terms of the assistance agreement. Program income does not include interest on grant funds, rebates, credits, discounts or refunds. D. Other Post Award Requirements 1. Real Property& Equipment a) Special rules apply to real property and equipment purchased with grant monies. These rules will be detailed in the regulations or in documents pertaining to the specific grant. b) The Grant Administrator or Department Head shall provide the Assistant Controller the necessary documentation authorizing disposal and record this documentation in the grant folder on the designated record managements system. 2. Equal Employment Opportunity Plan(EEOP) An Equal Employment Opportunity Plan(EEOP) may be required for some Federal grants awarded to the City. The purpose of an EEOP is to ensure that recipients of financial assistance are providing equal employment opportunities to men and women regardless of sex, race, or national origin. If a department has an EEOP for a grant, it should be filed in the grant folder in the designated record management system. A copy of the City of Denton's Equal Employment Opportunity policy is stored in the shared drive at O: Grants/Human Resources/100.01 —Equal Employment Opportunity_pd£ E. Documentation Maintenance Timely and accurate documentation is an important element of grant compliance. Documentation shall be stored in the designated record management system when available by the assigned staff. 1. The Grants Management Office is responsible for managing a centralized record management system for City grants. 2. Administering Departments are required to maintain a complete file of award records and supporting documentation for each grant award. 153 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE TITLE: GRANT ADMINISTRATIVE DIRECTIVE REFERENCE NUMBER: 402.10 F. Sub-recipient Monitoring The Department, with assistance and support from the Grant Management Office, shall perform a risk assessment for each subrecipient before passing along awarded funds, in accordance with 2 Code of Federal Regulations ("CFR") §200.331, "Requirements for pass-through entities,". G. Audit Requirements 1. A Schedule of Expenditures of Federal Awards and the annual audit of grant programs (single audit) as promulgated by The Office of Management and Budget's (OMB)Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly called"Uniform Guidance or UG)will be prepared and maintained as required. a) The Single Audit shall be completed and submitted to the Federal Clearinghouse within 30 days of the date of the auditors' report on the Comprehensive Annual Financial Report (CAFR). 2. The grant/award may also be subject to review by Federal, State and/or Internal auditors. The City will promptly respond and comply with audit requests. 3. If irregularities or fraud is detected, the City will be diligent in identifying and addressing issues that led to the action. Management will take steps necessary to mitigate the potential for further fraudulent actions. These steps may include, but are not limited to, directive review, reporting, staff training, and if applicable appropriate disciplinary action. VII. CLOSEOUT After completion of all required performance period activities, the Administering Department and Grants Management Office shall perform grant closeout tasks in accordance with §200.343 Closeout or corresponding State regulations, City policies, and contractual requirements. VIII. GENERAL PROVISIONS The City of Denton reserves the right to change, modify, amend,revoke or rescind all or part of this directive in the future. 154 SOP Owner Grant Management Office Revision# cnv °F Implementation Date DATE APPROVED BY SUPERVISOR/MANAGER DENTON Last Reviewed/Update Date GRANTSOPERATING PROCEDURE PURPOSE The purpose of this manual is to define practices and provide the guiding principles for grant management, including the application, approval, set up, management, accounting, and reporting of grant activity performed by the City. The goal is to establish controls to maintain and enforce a sound system of operational procedures in accordance with industry best practices and internal control objectives. These controls address the operational nature of the processes associated with grant management. ROLES AND RESPONSIBILITIES GRANTOR A governmental unit, foundation or other entity that awards grants. CITY COUNCIL The City of Denton operates a Council-Manager form of government. There are six Council Members and a Mayor, Two Council Members and the Mayor are elected at-large with the remaining four Council Members elected from single-member districts. GRANT ADMINISTRATOR The primary person responsible for providing city-wide coordination and monitoring of grants. This individual is responsible for ensuring that the City's grants management and compliance program is current and effectively fulfills the compliance requirements of the City's administrative policies and external granting agencies. The Grant Administrator is responsible for: • Maintaining grant procedures • Maintaining an updated City-wide grants database • Oversee the activities of the Grant Review Committee • Researching grant opportunities and notifying departments of such opportunities • Acting as a liaison with funding agency when necessary • Assisting staff with proposal preparation as it concerns adhering to grant guidelines, policies, and deadlines Grants Standard Operating Procedure 1 155 • Assisting departments with completing items regarding applying for grants, accepting awards, and appropriating the grant budgets • Assisting Grant Managers with more complex non-routine aspects of grant implementation • Initiating the development of grant work plans and timelines • Reviewing agenda items related to grants prior to submission for City Council agenda • Maintaining a master file system that includes open grants and closed grants in accordance with the retention requirements • Developing and conducting grants administration training on grant management and compliance • Facilitating coordination between departments and/or other agencies in the application of grants GRANT ACCOUNTANT Responsible for setting up grant accounts, monitoring grant expenditures, reconciling reimbursement requests, and reviewing required reports prior to submission. Other responsibilities include: • Providing the proper account codes to the recipient department • Ensuring that departments track and report programmatic and financial grant activity in a timely manner • Work with Purchasing Department to ensure all contracts,professional agreements, invoicing from vendors meet grant specifications for reporting and reimbursement • Reviewing and auditing required grant documentation necessary to meet grant funding requirements • Record Grant submittals as outstanding receivable and record receipt of reimbursement once received, and notify all interested parties GRANT ANALYST The position responsible for providing support in grant management and compliance activities for the City such as: • Providing support in analyzing grant opportunities, conducting fiscal and operational analysis of potential grants • Working with the Grant Administrator, Grant Accountant, Grant Manager, Grant Coordinator, Purchasing and Finance personnel in order to gather all information required to meet grant funding requirements once awarded • Supporting operating departments managing grants internally • Preparing monthly analysis of expenditure forecasts • Conducts detailed examinations of statistics related to grant revenue and expenditures Grants Standard Operating Procedure 2 156 • Researching, preparing and maintaining statistical data and narratives required for grant applications and reporting • Performing a variety of delegated research tasks and projects, document findings, report preparation, graphs, charts, and other illustrative materials required PROCUREMENT DEPARTMENT The Procurement Department will process procurements according to the grant agreement, state and federal laws and regulations, and City policy. The Procurement Department will also provide guidance in the development of contracts and sub-recipient agreements in compliance with applicable regulations and requirements. Grant Managers are ultimately responsible to adhere to the stipulations from the approved award/contract to ensure that allowable expenditures are conducted. CITY ATTORNEY The City Attorney or their designee shall review the terms and conditions of a grant agreement. Grant agreements involve little or no negotiation. Despite the City's lack of bargaining power in this regard, it is nevertheless prudent to conduct a legal review of grant agreements to ensure that all of the terms of the agreement are legally enforceable. In consultation with the Legal Department, the City will decide on accepting or declining an award based on the terms of the agreement. GRANT REVIEW COMMITTEE A Grant Review Committee will be formed with the purpose of reviewing grants prior to submission to evaluate the benefits to the City, alignment with City Council goals, consistency with strategic plans and core values of the City, ability to comply with grant requirements, and short and long-term obligations associated with a grant award. The Grant Review Committee is responsible for: • Reviewing the Intent to Apply form(Exhibit 1) and supporting information for reasonableness and determine that the administrative burdens of acceptance do not exceed the financial benefit to the City • Evaluating the Department's ability to comply with all grant related requirements • Assessing short and long-term financial and service impacts associated with acceptance of an award • Making a recommendation to the City Manager or their designee as to the continuation of the grant process ADMINISTERING DEPARTMENT The Department within the City who was awarded the grant and/or is overseeing the activities of a grant-funded program or project. Grants Standard Operating Procedure 3 157 DEPARTMENT HEADS An executive manager with programmatic and fiscal responsibilities for a designated department. He or she is the individual who ensures adequate staff and infrastructure are provided for the appropriate performance of grant award management and supervises staff members identified as key members on grant awards. The Department Head is responsible for ensuring grant programs meet the City's current priorities and policy objectives and the following: • Performing an assessment of resources to ensure the Department can comply with and fulfill grant requirements • Ensuring the cost benefit factor is adequate relative to the project scope and its justification is appropriate • Ensuring the Department adheres to the grant directive and process • Assigning staff to adequately manage the grant awards • Reviewing and approving grant applications and proposals prior to submission • Approving any proposed programmatic and fiscal changes to the grant • Reviewing budget amendment requests if they affect commitments by the department GRANT MANAGER The staff member responsible for the management activities on a grant or project. Although some tasks may be delegated, the Grant Manager is the chief accountable person and bears responsibility for the overall administrative and fiscal conduct of the grant award for meeting the terms and conditions of the award and for representing the project to the granting agency. The Grant Manager is responsible for: • Preparing the grant proposal with the assistance of the Grant Administrator, with an emphasis on the technical and budgetary components • Forwarding all grant agreements to the Grant Administrator for review prior to execution by the proper City officials • With assistance from the Grant Administrator,prepare the City Council agenda item and resolution (if required)requesting City Council authorization for the Mayor to execute the grant agreement and related documents, if approval of the grant agreement has not been previously authorized • Requesting that budget be established and approved prior to expenditures being made • Monitoring the project budget and ensuring the appropriate charging of expenditures to the project grant award • Monitoring expenditures to ensure grant funds are spent in accordance with the approved budget • Gathering supporting documentation on expenditures required for grant reporting and reimbursement requests • Notifying the Department Head about changes in project scope and budget • Working with the Grant Administrator and Grant Accountant to ensure the completeness, accuracy, and timeliness of programmatic and financial reports submitted to the granting agency Grants Standard Operating Procedure 4 158 • Ensuring the Grant Administrator and Grant Accountant receive copies of any financial reports for review prior to submission to the granting agency • Ensuring all reports, records or correspondence with the granting agency are documented in the designated grant file management system. • Adhering to the terms of the grant agreement and policies and notifying the Grant Coordinator and Grant Accountant if changes are needed GRANT COORDINATOR The Grant Manager may delegate tasks related to grant management to a Grant Coordinator or Department Manager. This staff member is responsible for the programmatic activities of the grant. The Grant Coordinator is the subject matter/field expert or staff member directly involved with operations related to the grant. The Grant Coordinator is responsible for: • Identifying operational needs for potential grant opportunities • Developing specifications for the procurement of grant equipment or professional services • Obtaining the required supporting documentation for procurement of grant related purchases • Providing documentation of expenses to the Grant Manager for review and approval • Scheduling, tracking, reporting personnel activities related to eligible grant expenses • Ensuring subcontractor and subrecipients have complied with the appropriate work in a timely manner and in accordance with technical, financial, and other requirements of the award • Working with Grant Manager to prepare reimbursement requests and required reports PRE-AWARD PROCEDURES APPLICATION 1. Each department is responsible for assisting in the preparation of the grant application and provide all required documentation for submittal to the Grant Administrator. 2. The Grants Management Office will prepare and provide required demographic, statistical and narrative information for the City. 3. The Grants Management Office will also assist with communication formatting prior to submission. APPLICATION REVIEW PROCESS 1. The Department Head, or designee, shall respond to an Intent to Apply form(Exhibit 1) to provide pertinent information concerning the grant opportunity. Upon completion of the questionnaire, but prior to submission to any Federal, State or other granting entity, City Council or City Manager, the Department Head shall send the completed questionnaire, along with any required attachments to the Grant Review Committee. Grants Standard Operating Procedure 5 159 2. After review by the Committee, the Intent to Apply form along with the Committee's recommendation and comments shall be forwarded to the Assistant City Manager (ACM)/Chief Financial Officer(CFO). 3. After review by the ACM/CFO, the Intent to Apply form shall be forwarded to the City Manager. 4. The City Manager, or designee, shall notify the Department Head to move forward with grant application or decline further action in seeking the grant. If the City Manager approves moving forward, the Department Head can complete and submit the application to the granting agency. 5. Upon approval by the City Manager or designee, the Grant Management Office will create a file in the designated record management system. The completed Intent to Apply form and application will be added to the file to start the documentation process. 6. The Department Head, or designee, will prepare an agenda item for City Council's approval prior to application submittal if the grant meets one of the following criteria: a. Proposed grant expenditures result in a total of$100,000 or more from the City. b. Will increase the number of personnel requiring additional on-going funding beyond the term of the grant period. c. Proposed grant will establish a new program and/or have a measurable impact on level of service. d. The Grant Review Committee makes a recommendation for City Council review 7. The Grants Management Office will facilitate City Council agenda items through the applicable reporting system. POST-AWARD PROCEDURES AWARD NOTIFICATION AND ACCEPTANCE 1. Once the award notification has been received, the Grants Management Office will be notified. 2. The Administering Department, Grant Administrator, Finance Director and assigned Grant Manager are responsible for reviewing the proposed agreement/document to assure that all conditions required by the Grantor can be fulfilled. 3. Each contract, agreement, or acceptance must be reviewed and approved by City Council. The Administering Department will prepare an agenda item for City Council approval of the award. a. Matching requirements should be stated in the agenda item as being accommodated in the current budget. If not, it must be made clear that a supplemental appropriation is needed and is being requested with the agenda item. If an award is a multi-year agreement, future matching requirements should also be disclosed. Grants Standard Operating Procedure 6 160 b. If the grant application was approved prior to submission under Application Review Process (6) (a-d), a second review and approval by City Council is not required unless required by the grant. i. City Council will be notified by staff report of the grant application outcome. 4. Once approved by the City Council, and properly executed, it is the Administering Department's responsibility to carry out the project and/or activities associated with a grant to their full extent,while adhering to all of the terms and conditions prescribed by the Grantor. GRANT ADMINISTRATION 1. Upon approval of a grant, the Grant Management Officer shall schedule a Grant Kick-Off meeting with the Department. The Grant Kick-Off meeting is to clarify grant management and accounting roles and responsibilities specific to that grant (see Kickoff Meeting Form Exhibit 2). 2. The Grant Management Office and the Department will develop a grant work plan for each award or project that includes but is not limited to budget allocations, schedule of work and timelines. 3. The Department Head, designee or Grant Administrator must complete a Direct Deposit Authorization Form for the granting agency. This form should be submitted with the grant application or as soon as possible following approval by City Council. Contact the Senior Treasury Analyst to (1) notify them of the grant/agency and(2) ensure you have the most up to date information on the form. A copy of the form is included as APPENDIX B. 4. The Department Head or Grant Administrator shall ensure that the following items are placed in the designated record management system: a. The grant application b. Agreement with terms and conditions (T&C) c. Award notifications (email or letter) d. City ordinance or resolution approving the grant award e. Completed Direct Deposit Authorization Form. 5. The Department and Grant Management Office shall, at a minimum, review and analyze grant activities quarterly. DAILY ADMINISTRATION OF THE PROGRAM 1. The Administering Department shall manage awards in accordance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, applicable State laws and/or regulations, City policies and corresponding contractual agreements. Grants Standard Operating Procedure 7 161 2. The Department Head may delegate their daily responsibilities for administering the grant/award to a Grant Manager. However, the Department Head still retains overall responsibility for the grant/award. 3. If the grant has subrecipients: a. The Administering Department, with assistance and support from the Grants Management Office, shall perform a risk assessment for each subrecipient before passing along awarded funds, in accordance with 2 Code of Federal Regulations ("CFR") §200.331, "Requirements for pass-through entities," and formulate a risk mitigation plan based on identified risk factors. b. The Administering Department, with assistance and support from the Grants Management Office, shall perform subrecipient monitoring in accordance with §200.330, "Subrecipient and Contractor Determinations," and §200.331, "Requirements for Pass-Through Entities," and document such monitoring. 4. The Administering Department shall monitor contractors to ensure compliance with all contract provisions. 5. The Grant Manager is responsible for maintaining documentation evidencing compliance with all program requirements. 6. Prior to incurring program expenditures, the Grant Manager shall contact the Grant Accountant to determine the project coding of program expenditures. 7. The Grant Accountant shall ensure the general ledger accounts are set up and activated. 8. The Administering Department will initiate requests for award extensions and/or agreement amendments if necessary. Changes to the original terms of the award must be reviewed and approved by the Grant Administrator Prior to submission. PROCUREMENT AND SUSPENSION/ DEBARMENT 1. All grant-related procurement activities must be conducted in accordance with all applicable City policies and State and federal laws and regulations (e.g., Davis-Bacon Act). a. If a capital asset is purchased or created with grant funds, the Grant Administrator and Grant Accountant should be notified. b. Vendors shall be checked against the list of debarred/suspended vendors in the Excluded Parties List System(EPLS) on SAM.gov prior to awarding any contract and annually thereafter at a minimum. Documentation on a search confirmation must be included in the grant file. 2. The Grant Manager is responsible for furnishing the Procurement Department with any special procurement requirements that shall be documented or followed during the procurement process. In addition, if available, the Grant Manager shall furnish a detailed list of the items the granting agency has approved for purchase. Grants Standard Operating Procedure 8 162 3. The Grant Manager and/or Grant Coordinator is responsible for gathering supporting documents required for procurements. The supporting documentation must be filed in the designated record management system. 4. Grant purchases must be made by purchase order(PO) or through the appropriate bid process. Procurement cards (PCard) should not be used for grant related purchases. Exceptions for PCard use include training and travel expenses, emergency response and deployments, and vendors who do not accept PO's. REPORTING & REIMBURSEMENT REQUESTS 1. The Administering Department shall initiate the reporting process to allow time for review by the Grants Management Office and Grant Accountant. Reporting shall be submitted to the Grantor in the timeframe specified by the grant/award agreement. 2. The Administering Department shall prepare reimbursement requests and submit to the Grants Management Office and Grant Accountant for review. The Grants Management Office will assist the Administering Department in ensuring reimbursement requests meet eligible expense and procurement requirements. Reimbursement requests shall be submitted to the Grantor in the timeframe specified by the grant/award agreement. 3. The Grant Accountant shall review all reports and reimbursement requests prior to submission to ensure the reports agree to the general ledger and assist when needed. The Grant Accountant shall place the reconciliation in the grant folder in the designated record management system. 4. Reporting and reimbursement requests shall be submitted by the Grant Administrator to the Grantor on the form designated by the grantor and shall be accompanied by the supporting documentation specified in the grant/award agreement. 5. The Administering Departments shall maintain adequate documentation for all program activities and expenditures (activity reports, invoices, purchase orders, receipts, etc.) 6. For grants requiring Automated Standard Application for payments (ASAP) draws for reimbursement, the Grant Administrator shall request these draws after documentation is scanned into the grant folder of the designated record management system. RECEIPT OF GRANT FUNDS 1. When grant funds are received, the Grant Administrator or the Grant Accountant, whoever first identifies payment has been made, shall notify other necessary staff of the receipt. The Grant Accountant shall determine the correct deposit coding. The funds shall be deposited in accordance with normal deposit procedures and the City's Cash Handling directive. 2. If grant funds are to be received via ASAP, the Grant Administrator shall notify the Grant Accountant of the upcoming payment. Grants Standard Operating Procedure 9 163 OTHER POST AWARD REQUIREMENTS 1. Real Property and Equipment a. Special rules apply to real property and equipment purchased with grant monies. These rules will be detailed in the regulations or in documents pertaining to the specific grant. These regulations often entail the following: i. Property and equipment shall be used for the originally authorized purpose ii. The City shall not restrict or burden the title of such property or equipment iii. When real property or equipment is no longer needed for the authorized purpose, the City shall request disposition instructions from the awarding agency. b. The Administering Department will engage the Real Estate Department to facilitate the exploration and purchase of real property. c. The Grant Administrator or Department Head shall provide the Assistant Controller the necessary documentation authorizing disposal and record this documentation in the grant folder on the designated record managements system. DOCUMENT MAINTENANCE 1. Grant records and documentation shall be stored in the designated record management system when available by the assigned staff. 2. The Grants Management Office is responsible for managing a centralized record management system for City grants. 3. Administering Departments are required to maintain a complete file of award records and supporting documentation for each grant award as outlined in Binder Management (Exhibit 3). 4. In addition to the items mentioned under previous sections, the Grant Administrator shall ensure that the following documentation is scanned into the appropriate grant folder as soon as it is available. a. Intent to Apply form b. Grant/award agreement or contract with Terms and Conditions, amendments, and any related correspondence. c. Documentation supporting all reports and reimbursement requests. d. Required performance, quarterly and other reports. e. Documentation evidencing the performance of any required physical inventories. f. Any other documentation evidencing that the City complied with all administrative and grant requirements (does not pertain to client specific files of programs such as CDBG and First Time Homebuyer). Grants Standard Operating Procedure 10 164 5. The Grant Administrator shall coordinate with the City Secretary's Office to ensure that a file copy of the agenda minutes and/or resolution approving the grant is made into the appropriate grant folder as soon as it is available. 6. The Grant Administrator shall coordinate with the Procurement Department to ensure that any contracts with vendors or related correspondence is scanned into the appropriate grant folder as soon as it is available. This also includes purchase orders. 7. The Grant Accountant shall ensure that the following tasks are completed to properly document the City's entire grant program: a. Quarterly grant status reports that summarizes current active grant activity. b. Quarterly review of the grant folders in the shared drive for completeness of scanned documents. Any missing items shall be communicated to the respective Grant Administrator for completion. SUB-RECIPIENT MONITORING 1. The Administering Department, with assistance and support from the Grants Management Office, shall perform a risk assessment for each subrecipient before passing along awarded funds, in accordance with 2 Code of Federal Regulations ("CFR") §200.331, "Requirements for pass-through entities,". 2. Terms and conditions from an award will be imposed on a sub-recipient to the same degree that they are imposed on the City and/or the Administering Department as the prime recipient. 3. The Grant Administrator will ensure sub-recipient agreements include information in compliance with Uniform Guidance (UG)requirements. 4. The Administering Department, with assistance and support from the Grants Management Office, shall perform subrecipient monitoring in accordance with §200.330, "Subrecipient and Contractor Determinations," and §200.331, "Requirements for Pass- Through Entities," and document such monitoring. Monitoring includes ensuring the sub- recipient is: a. Performing the proposed and approved. b. Meeting programmatic, administrative, and fiscal requirements. c. Identifying and resolving problems/issues. d. Receiving the needed technical assistance. e. Meeting Federal regulations Sub-recipient monitoring shall be accomplished through the following methods: a. Technical assistance b. Desk review/audit c. On-site and assessment visits Grants Standard Operating Procedure 11 165 AUDIT REQUIREMENTS 1. The Grant Accountant shall prepare a Schedule of Expenditures of Federal Awards and maintain this report throughout the year for audit planning and reporting purposes. 2. The Assistant Controller shall coordinate the annual audit of grant programs (single audit) as promulgated by The Office of Management and Budget's (OMB)Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly called"Uniform Guidance" or UG). a. The Single Audit shall be completed and submitted to the Federal Clearinghouse within 30 days of the date of the auditors' report on the Comprehensive Annual Financial Report (CAFR). 3. Procurement of the audit services shall comply with State procurement procedures and the provisions of the UG. 4. If the Grant Administrator is notified of an upcoming review by Federal or State auditors, the Grant Administrator shall notify the Assistant Controller. A copy of any review reports received from the Federal or State auditors shall be forwarded to the Assistant Controller and the City Auditor. 5. Upon detection of irregularities or fraud, the Grant Administrator, Comptroller and City Auditor will be immediately notified. Management will take steps necessary to mitigate the potential for further fraudulent actions. These steps may include, but are not limited to, directive review, reporting, staff training, and if applicable appropriate disciplinary action. CLOSEOUT 1. The Administering Department and FMS Capital Assets shall ensure property purchased, donated, or constructed in relation with grant funding is accounted for in accordance with §200.310 - §200.316 and §200.329. 2. The Administering Department is responsible for final performance reports required by the terms and conditions of the award and shall record documents in the designated record management system. 3. The Administering Department and Grant Accountant are responsible for final financial reports required by the terms and conditions of the award. The Administering Department and Grant Account are responsible for collecting and maintaining all appropriate back up documentation for financial reports. 4. The Administering Department shall notify the Grant Accountant to close the grant in City's financial system and provide all required closeout documentation. 5. The Administering Department shall prepare the final reimbursement request for review by the Grant Accountant. The Grant Accountant shall verify the final reimbursement prior to submission. Grants Standard Operating Procedure 12 166 6. The Administering Department, Grants Management Office, and Grant Accountant shall ensure that all financial activities are recorded, that revenues balance to expenditures, and that revenues and expenditures balance to budget figures. 7. The Administering Departments and the Grants Management Office are responsible for ensuring that their records are maintained in accordance with applicable City policy, State law, and federal regulations. 8. The Administering Department and Grants Management Office are responsible for responding to and cooperating with auditors, monitors, and other grantor personnel, as well as the City's independent or internal auditors. PROCESS FLOW CHART RELATED DOCUMENTS EXHIBIT 1 Intent to Apply form-0:\GRANTS\Administration-Grants\Forms EXHIBIT 2 Kickoff Meeting form-0:\GRANTS\Administration-Grants\Forms EXHIBIT 3 Binder Management-0:\GRANTS\Administration-Grants\Forms Grants Standard Operating Procedure 13 167 GRANT PROCESS DENTON STEP 1: REVIEW GRANT OPPORTUNITY STEP 7: NOTIFY GMO OF GRANT AWARD 1. Notice of funding opportunity(NOFO). 1. Grant Accountant will be notified of grant award and What are the requirements?Can we meet them? budget will be created. What is the timeline for application/grant period? STEP 8: KICK-OFF MEETING Do you have an eligible project? 2. Coordination 1. GMO will schedule a Kick-off Meeting with department. Identify and contact the internal stakeholders impacted Final grant award will be reviewed. by grant proposal. 2. Establish grant budget. Identify and contact external partners impacted/ 3. Create grant timeline. partnering on grant proposal. 4. Notify Treasury of banking information 3. Initiative/Goal Does the proposed grant meet a City initiative or STEP 9: GRANT MANAGEMENT Department goal/objective? 1. Create Grant Binder 4. Grant proposal and application approved by Department 2. Purchasing Head. Follow all Purchasing policies and procedure for procurements. Follow PCard requirements/restrictions. STEP 2: COMPLETE INTENT TO APPLY FORM Special/additional conditions required by grant. 1. Submit to Grant Management Office(GMO) 20 days prior Maintain all purchasing documents. to application due date. 3. Human Resources 2. Included NOFO and completed grant application. Follow all hiring policies and procedures. Notify Payroll of grant funded personnel costs. Maintain STEP 3: GRANT REVIEW COMMITEE all Payroll documentation. 1. GMO will schedule meeting with Grant Review 4. Performance/Progress Reports Committee(GRC). Completed by Department. 2. GRC will provide feedback and make a recommendation Include copy in Record Management System(RMS) on proceeding. S. Financial Reports Drafted by Department. STEP 4: CIY MANAGER'S OFFICE APPROVAL Submit to Grant Accountantfor review and approval prior to submission. 1. GMO will submit recommendation to the City Manager's Submitted to granting agency by Department. Office(CMO)for review and approval. Include copy in Record Management System(RMS) 2. CMO will provide direction on proceeding with grant 6. Financial Transactions application. Submit all reimbursement requests to Grant Accountant STEP 5: CITY COUNCIL APPROVAL prior to submission. Notify Grant Accountant and Treasurer of all received 1. City Council approval is required for the following: checks and/or deposits. >$100,000 expenditures AddingFTE's STEP 10: GRANT CLOSEOUT New program/impacted level of service 1. Final reimbursement requests and financial reports. Recommended by GRC 2. Final performance/progress reports. Required by grant 3. Record retention. 2. GMO will facilitate City Council agenda process. 4. Procurement tracking STEP 6: SUBMIT GRANT APPLICATION How long do you have to keep equipment/purchases? Disposal instructions? 1. Department submits application upon final approval. 5. Grant extension requests. Final copy of application is submitted to GMO. Notify GMO and Grant Accountant prior to request. Grant Process Overview 168 Date: August 13,2021 Report No. 2021-058 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Police Department Positions in Proposed Budget and Proposed Projects BACKGROUND: On Aug. 2, 2021, Council Member Armintor requested information on the function and need for the five Police Department civilian positions in the City Manager's FY 2021-22 Proposed Budget. Council Member Armintor also inquired about the street outreach expansion FTEs in the American Rescue Plan(ARP) Proposed Projects. DISCUSSION: The Police Department personnel request is based on the Matrix Consulting Group's Police Department Staffing Study that was presented to the City Council on Aug. 3, 2020. The Matrix team conducted a comprehensive analysis of current service levels, operations, and delivery of services; current and projected staffing; comparison to best practices; and organization and operations management. In the report, the Matrix Consulting Group recommended: "Through 2030, the department will need to add 35 sworn and 6 civilian positions to keep up with service impacts that result from growth. These numbers are in addition to the staffing recommendations to address current issues identified in the report." The FY2021-22 Proposed Budget includes five civilian Police positions to address the needs described in the staffing study. Information on each proposed civilian position is provided below: • (1) Grants Manager- Administrative Bureau As recommended by the City Auditor's report in June 2020, incorporating a centralized source within the department with the administrative and technical skillset to ensure all financial grant requirements are met by the department after grant funds are secured is a critical need. As of date, this function is being absorbed by various police personnel working within the impacted workgroup of the grant. By incorporating a non-sworn staff person to monitor the department's grants, it will better enable the sworn personnel the ability to focus on maintaining the operational components of the grant. • (2) Administrative Assistant 11 -Patrol Operations Bureau Currently, Lieutenants in the Patrol Operations Bureau process cases to be sent to the District Attorney's Office for prosecution. This is extremely time consuming and detracts from these supervisors' ability to oversee other aspects of their shifts. There is not currently administrative support within the Operations Bureau; several surrounding law enforcement agencies employ civilians to complete this critical task. The two proposed Administrative Assistants would prepare and file cases, expediting the process. This would allow all criminal cases to be resolved faster, increasing due process for both suspects and victims 169 Date: August 13,2021 Report No. 2021-058 of crime. The addition of these positions would also allow the Lieutenants added time to supervise their officers more directly, which will result in better service to community members. • (1) Quartermaster- Support Operations Bureau At the recommendation of the Matrix Consulting Group, the Quartermaster function was moved out of the Recruiting Unit and to the Support Division. The staffing study also recommended hiring a civilian to staff the position. As of date, a sworn Police Lieutenant is conducting the purchasing, issuance, and tracking of the department's equipment and uniforms. Additionally, the purchasing, issuing, and tracking of Personal Protective Equipment (PPE) is being conducted by a second sworn Police Lieutenant and an officer assigned as the Emergency Management Coordinator. These Lieutenants are currently being tasked with the daily functions of making equipment and supply purchases, issuing supplies and equipment, and maintaining the inventory of records. By integrating a civilian position to assume responsibility over the Quartermaster function, the position will be less expensive to staff, the department will become more fiscally responsible in equipment- related expenses through improved tracking, and the Police Lieutenants and Emergency Management Coordinator will be able to focus their time on oversight of police officers and emergency management functions. • (1) Fleet Specialist - Support Operations Bureau As recommended in the staffing study, the department would like to incorporate one civilian position to assist in the management of the department's Fleet/Body Worn Cameras. As of date, the department currently has one Police Officer assuming the responsibilities of the unit's daily tasks. A vast majority of the functions of the position require knowledge of current technology and I.T.-related issues and systems. While some law enforcement operational knowledge is a benefit for the practical uses of the equipment in the field,this could be learned by a civilian, or someone with previous law enforcement experience. Adding a civilian position to the unit will enable the officer to concentrate on troubleshooting issues experienced by staff and eventually transfer duties completely and return to duties requiring a sworn officer. Two street outreach FTEs were also included in the American Rescue Plan (ARP) Proposed Projects list presented to City Council. Staff proposed funding a Firefighter/Paramedic and Crisis Intervention Clinician, who would be housed within the Mental Health Division of the Denton Police Department. While the firefighter would still report to the Fire Department, both FTEs would work daily with the two Homeless Outreach Team sworn officers. This team will continue to collaboratively work with community partners to build relationships and connect those living unsheltered with resources and housing. STAFF CONTACT: Frank Dixon Chief of Police Frank.Dixon(a),cityo fdenton.com 170 Date: August 13,2021 Report No. 2021-058 REQUESTOR: Council Member Armintor PARTICIPATING DEPARTMENTS: Police STAFF TIME TO COMPLETE REPORT: 2 hours 171 CITY or DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 MEMORANDUM DATE: August 5, 2021 TO: Honorable Mayor and Members of the City Council FROM: Cassandra Ogden- Director of Finance SUBJECT: City Council Budget Workshop Questions and Responses A budget workshop was held with the City Council on August 2, 2021. Below is a summary of questions and requests from the City Council as I understand them. 1. Information was requested on the responsibilities for the new administrative civilian positions and street outreach positions for the Police Department in the City Manager's FY 2021-22 Proposed Budget. Police Department staff is preparing an Informal Staff report with details to be shared soon. Staff Contact: Frank Dixon, Police Department 2. Can we get a copy of the tax rate calculation form? Form 50-856 2021 can be found on the following website: https://comptroller.texas.gov/taxes/property-tax/truth-in-taxation/calculations.php Staff Contact: Heather Gray, Finance 3. Regarding the General Fund Revenues pie-chart (page 12 of the Proposed Budget Presentation): What is the difference between other revenues and transfers? The detailed back up for this chart can be found on page 77 of the Proposed Annual Program of Services. "Other Revenues"on the pie-chart is labeled as Miscellaneous Revenues in the book and is proposed to be $3,855,490 in FY 2021-22. Transfers is proposed to be $28,260,567 in FY 2021- 22. Examples of Miscellaneous Revenues include interest income, DISD contributions, and Little Elm dispatch service. Examples of Transfer revenues include ROI for water, wastewater, electric and admin transfers from utilities. Staff Contact: Heather Gray, Finance 4. Can we provide citizens access to the Balancing Act software in the Libraries? Each library facility has 12-25 public access computers. On Monday, August 9 at 8:30 a.m., a social media post to Facebook and Twitter will be made encouraging citizens to visit the public computers to use the Balancing Act software. In addition, Public Affairs is working to develop OUR CORE VALUES Integrity • Fiscal Responsibility • Inclusion • Transparency • Outstanding Customer Service 172 signage to promote the Balancing Act tool at the libraries. The signs should be posted by Monday, August 9. Staff Contact: Jennifer Bekker, Library 5. Can we look at options for expanding the TIRZ? The information provided is in response to a Council request on the growth and development in the Westpark Tax Increment Reinvestment Zone (TIRZ) No. Two and if it is possible to expand the TIRZ or create new zones in other areas of the City in order to capture the rapid growth in development and valuation. A TIRZ is a tool that local governments can use to publicly finance needed structural improvements and enhance infrastructure within a defined area in order to stimulate private development and redevelopment. An ad valorem valuation base is established in the first year, and the revenue from the increased valuation from subsequent years is allocated to development within the zone. Chapter 311 of the Texas Tax Code, the Tax Increment Financing Act, allows for amending the boundaries of a TIRZ. The Westpark TIRZ consists of approximately 800 acres and is located north of Airport Road in the largest industrially zoned area in the City. Staff is currently working on updating the valuation and projected revenue,of the over 3 million square feet of developments, in the Westpark TIRZ. Once this analysis is completed, staff can better explore if there is a need to expand the boundaries of the TIRZ and examine other considerations. This information will be brought to the TIRZ No. Two Board and City Council in the future. City staff have also started exploring if an additional industrial-focused TIRZ could be created in the future Loop 288 corridor, as a number of industrial developments are occurring in the approximately 700-acre area that could require public improvements. Staff Contact: Erica Sullivan, Economic Development 6. Additional follow-up items were requested and require more in-depth research. These items will be presented to Council in an upcoming budget presentation: • Explanation and options regarding Franchise Fees • Explanation and options regarding Homestead Exemptions • Options for electric's Return on Investment (ROI) rate • Median vs Mean taxable values • Impact of approving various supplementals on the tax rate 2 173 Date: August 13,2021 Report No. 2021-059 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: FY 2020-21 Denton Energy Center(DEC) YTD May 2021 Dashboard BACKGROUND: Attached is the May FY 2020-21 Dashboard for the Denton Energy Center. The dashboard is intended to give a snapshot of relevant DEC metrics. The dashboards highlight the following: • The Emission Charts (based on calendar year) display the May engine runtime hours, starts, stops, monthly and annual emissions totals and limits. • DEC MWh Generation and Gross Revenue for FY 2020-21 through May 2021. o The DEC ran 44,301 MWh more through April of FY 2020-21 compared to FY 2019-20. This resulted in approximately $120.6 million more in DEC Revenue. • A DEC financial summary showing May FY 2019-20 Actuals, FY 2020-21 Budget, Actuals as of May 2021 and the FY2020-21 end of year projections. o As a result of Winter Storm Uri, the FY 2020-21 year-end projections have been updated to show a $28.8 million increase in DEC fuel cost. • The Plant Monthly Run Hour Comparison Graph illustrates the monthly plant run times. • The Key Trends section explains variances in revenues and expenses. o Due to running more hours through May, the fuel cost was $23.2 million higher. o The net income for the DEC through May equals $90.2 million, which is a direct result of Winter Storm Uri in February and higher run times than forecasted during the months of October 2020 and April 2021. o The DEC Gross Margin through May was $102.6 million which is $101.9 million higher than budgeted also mainly due to Winter Storm Uri. (The Gross Margin= DEC Revenue—Fuel cost—Variable Operating &Maintenance cost.) Gross Margin represents the component of revenue available to pay fixed cost including debt. ATTACHMENT(S): Denton Energy Center(DEC) Dashboard STAFF CONTACTS: Cassey Ogden Director of Finance (940) 349-7195 cassandra.ogdenkcityofdenton.com Nick Vincent Assistant Director of Finance (940) 349-8063 nicholas.vincent&cityofdenton.com 174 City of Denton, Texas FY 2020-21 Denton Energy Center DENTON YTD May 2021 Dashboard Emissions May 2021 Volatile Particulate Particulate Carbon Engine Nitrogen Carbon Organic Matter<10 Matter<2. Sulphur Dioxide Runtime Hot Warm Cold Oxides Monoxide Compoun microns 5 microns Dioxide Ammonia Equivalents Description (hours)* Starts Starts Starts Stops Description (NOx) (CO) d(VOC) (PMlo) (PM2.1) (S02) (NH3) (COZe) DEC Monthly Emissions Total(tons) 1.54 1.49 1.26 0.79 0.79 0.02 0.14 4,438.00 Engines(1-12) DEC Annual Permit Limit Operations(tons)** 29.78 93.52 48.16 69.72 69.72 1.45 60.90 Monthly Plant Emissions per DEC Permit Limit 5.16% 1.59% 2.62% 1.13% 1.13% 1.09% 0.23% Annual to Date Plant Emissions per DEC Permit Limit 26.20% 8.30% 12.80% 6.60% 6.60% 5.90% 1.60% *Over the past 12 months,the DEC engines ran 17%of the time. During the month of May,the DEC engines ran 10%of the time. **Operations Annual Limit accounts for Balance of Plant standard emissions Generation&Gross Revenues Revenue Plant Monthly Run Hour Comparison Month MWh $/MWh 3om Oct-20 $2,739,241 31,581 $86.74 2,558 2.477 Nov-20 $1,037,719 14,117 $73.51 2.500 2,257 Dec-20 $457,097 7,225 $63.27 1,969 2,000 Jan-21 $565,793 8,622 $65.62 30 1,627 = Feb-21 $118,076,297 32,026 $3,686.89 1,500 - 2,224 � ,o90 Mar-21 $545,993 5,143 $106.17 - 980 i 938 922 .000 Apr-21 $3,441,543 18,842 $182.66 75A 670 647 May-21 $921,026 8,653 $106.44 500 Total FY 2020-21 $127,784,707 126,208 $1,012.49 FY 2019-20 FY 2020-21 FY 2020-21 FY 2020-21 ACTUALS* BUDGET YTD PROJECTION a� r `c k s `T~ `►P DEC REVENUE $ 7.19 $ 24.55 $ 127.78 $ 137.16 Operating Month EXPENDITURE SUMMARY Energy Expense-Fuel $ 1.87 $ 10.35 $ 25.06 $ 39.16 Personnel Services 1.25 1.79 1.24 1.79 0 Key Trends Materials&Supplies 0.24 1.72 0.06 1.72 Maintenance&Repair 0.06 0.56 0.12 0.56 For the first 8 months of FY 2020-21,the DEC produced 44,301 MWh more than the same period of Insurance 0.51 1.11 0.70 1.11 FY 2019-20. This resulted in approximately$120.6 million more in revenues and$23.7 million more in Operations 0.14 0.33 0.16 0.66 total expenses than the same time in the previous fiscal year. These increases are a result of the Debt Service-Principal 4.96 7.85 4.56 7.85 Winter storm Uri event in mid-February 2021. Debt Service-Interest 6.56 9.43 5.53 9.43 Interfund Transfers 0.03 0.24 0.14 0.24 The DEC Gross Margin as of May 31 was$102.6 million which is 101.9 million higher than budgeted. Transfer to Capital Projects - 0.02 - 0.02 (Gross Margin=DEC Revenue-Fuel Cost-Variable Operating&Maintenance Cost). DEC EXPENDITURES $ 15.62 $ 33.40 $ 37.57 $ 62.54 As a result of the February storm,the DEC projected expenditures have been increased by$29.1 DEC NET INCOME $ (8.4 (8. is 90. $ 74.62 million?duel expenses accountfor$28.8 million of this increase. *Represents same period(8 months)as FY 2020-21 YTD for c coomparison purposes.Total Net Income for FY 2019-20 was($11.98 million). Note: All dollar figures presented in millions. Date: August 13,2021 Report No. 2021-060 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Franchise Fees and Return on Investment Information BACKGROUND: On Aug. 10, 2021, several Council members requested additional information regarding franchise fees and return on investment (ROI). DISCUSSION: Franchise Fees The calculation of franchise fees paid to the City for the use and occupancy of public rights-of- way by investor-owned utilities and electric/gas cooperatives are governed by State Law, City Charter/Code provisions, and the language in formal franchise agreements. However, the same is not true for municipally-owned utilities, which are governed by the Public Utility Commission (PUC) of Texas, Public Utilities Board(PUB) and City Council. Investor-Owned Utilities There are numerous investor owned utilities operating in the City. Cable TV operators pay 5% of revenues, Telephone operators pay a rate per telephone line that is adjusted for CIP annually, natural gas utilities pay 5% of revenues, and electric utilities pay 4-5% of revenues. Municipally-Owned Utilities Currently, the Water, Wastewater and Electric utilities pay a franchise fee to the General Fund which is administered by the City. To be in line with investor-owned utilities and to adequately compensate the General Fund for use of city space and right-of-way, the municipally-owned utilities franchise fees are set at 5%of gross revenues. The Drainage Department,beginning in FY 2004-05, is exempt from franchise fees. Due to the complexity of the Water, Wastewater and Electric fund and the variation of how other entities (public and private) calculate franchise fees for their respective cities, not all revenues are included in the calculation of franchise. All revenue categories in the Solid Waste fund are used in the calculation of a franchise fee which equals 5% of gross revenues. As new revenue streams are identified and before new revenue codes are created in the City's financial system,the Director of Finance will consult with appropriate Manager or Director whether or not such new revenue should be included in the calculation of franchise fees. Creating a new revenue code to segregate existing revenue streams will not be justification to exempt such revenue from this calculation. Return on Investment The Return on Investment(ROI)is intended to provide a monetary benefit to the General Fund for owning and operating municipally owned utilities. Currently, the Electric, Water and Wastewater Utilities pay the following ROI to the General Fund. 176 Date: August 13,2021 Report No. 2021-060 • Electric—6% (returns to 3.5% in FY 2022-23) • Water—3.5% • Wastewater—3.5% On April 21, 2020, the City Council approved an increase in the ROI for the Electric Fund from 3.5%to 6%. The increased ROI will be for the remainder of FY 2020-21 and FY 2021-22 at which point it will decrease to 3.5%. It is important to note that Electric's Energy Cost Adjustment(ECA)revenue is capped at 3.0 cents per kWh, and revenues associated with the Denton Energy Center are excluded from the calculation. The ROI calculation for each Utility varies by revenue category. However, the calculation for each Utility is primarily based on the following three categories. 1. Residential Rate Revenue 2. Commercial Rate Revenue 3. Wholesale Rate Revenue (Water, Wastewater) 4. Other Revenue (Transmission Cost of Service Revenue) Increasing the ROI percentage will generate more revenue for the General Fund. General Fund revenues can be used for a variety of expenses and do not have as many restrictions as other sources of funding. Increasing the ROI percentage would most likely lead to increases for utility rate payers. Increasing the ROI percentage versus increasing property taxes could pose potential cost inequity because property owners who pay property taxes to the General Fund may not also use municipally-owned utilities. For example, there are three other electric operators in Denton and some property owners utilize well water and/or septic systems instead of Denton Utilities. If a property owner falls into one of those categories,they would not see additional costs of utility rate increases but would see the benefit of the revenue into General Fund. Changes to the ROI percentage are at the discretion of City Council. The City Charter states "the city shall be entitled to receive annually on the net investment from excess revenues, if any, not more than six(6)percent of the net investment."As stated previously,the Electric Fund is currently at 6% ROI through FY2022 at which time, the ROI percentage for Electric will revert to 3.5%. Any change to the ROI percentage would require adoption of an ordinance formalizing the change. STAFF CONTACT: Cassey Ogden Director of Finance Cassandra.Ogden@cityofdenton.com REOUESTOR: Council Member Armintor Council Member Byrd Council Member Davis Council Member Maguire 177 Date: August 13,2021 Report No. 2021-060 PARTICIPATING DEPARTMENTS: Finance STAFF TIME TO COMPLETE REPORT: Staff—3 hours ATTACHMENTS Attachment 1 —Ordinance 20-875 178 Attachment 1 ORDINANCE NO. 20-875 A ORDINANCE ESTABLISHING THE CITY OF DENTON'S STRATEGY IN RESPONSE TO ECONOMIC IMPACTS OF THE COVID-19 PANDEMIC; AND, PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Denton,Texas("City") is a home-rule municipal corporation duly organized and validly existing under the laws and Constitution of the State of Texas; and WHEREAS, the economic impacts of the COVID-19 pandemic will substantially impact the City, and the City must reduce expenditures to address projected revenue shortfalls; and WHEREAS, the City immediately acted to reduce the financial impact, including implementing a hiring freeze for City personnel except for new vacancies in Civil Service or other essential positions, delaying or reprioritizing capital projects, reducing contract expenditures through renegotiations,reductions and non-appropriate clauses,ceasing all discretionary travel and training, and reducing other operating expenses; and WHEREAS, to address the projected revenue shortfalls, the City will offer eligible employees a voluntary separation incentive and increase the return on investment rate transferred annually by City's electric utility to the City's general fund from its current rate of 3.50 percent to 6.0 percent from the effective date of this ordinance until September 30, 2022; and WHEREAS, given the economic uncertainty created by the COVID-19 pandemic, staff will continue to monitor financial conditions and adjust assumptions and strategies appropriately; and NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The recitations and fmdings set forth in the preamble of this Ordinance are incorporated by reference into the body of this Ordinance as if fully set forth herein. SECTION 2. The City Manager is authorized to implement the following additional steps as he deems appropriate: • Offer eligible employees a voluntary separation incentive beginning April 22nd; and • Increase the return on investment ("ROI") rate transferred annually by City's electric utility to the City's general fund from its current rate of 3.50 percent to 6.0 percent from the effective date of this ordinance until September 30,2022 at which time the ROI rate shall be reduced to 3.5 percent. SECTION 3. The City Leadership Team will continue to monitor financial conditions, report back to City Council with periodic updates, and take additional actions as necessary to safeguard the City's finances and to mitigate property tax rate and utility tax rate increases for City of Denton residents. 179 SECTION 4. This Ordinance shall become effective immediately upon its passage and approval. The motion to approve this Ordinance was made by 4hn 1&ICXG S and seconded by -, ;�fllnl r7TO,G . The Or inane was passed and approved by the following vote [7 - ,0 ]: Aye Nay Abstain Absent Chris Watts,Mayor: Gerard Hudspeth, District 1: J� Keely G. Briggs, District 2: ✓ Jesse Davis, District 3: John Ryan, District 4: Deb Armintor,At Large Place 5: V Paul Meltzer,At Large Place 6: PASSED AN APPROVED this the A P;e day of 2020. CHFdSMATTS, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY OF+D E r � BY: APPROVED AS TO LEGAL FORM: '�i 4'r0 N Z��•`�, AARON4LEAL, CITYTTORIl Y BY: 2 180 FY 20/ 21 Council Requests Open Requests Requests Answered by Department FY All Time Request Volume by 1/21 Council Person Paul Meltzer Deb Armintor Community Svcs - Alison Maguire Environmental Svcs ■ Jesse Davis Public Works Mayor Gerard Hudspeth Capital Projects Utilities u 2696 Vicki Byrd CMO - Brian Beck Library ' 0 2 4 F 8 Legal Fire Police ■ Tech Services , Airport Requests m • - by Quarter Public Affairs'Customer Svc - Economic Development ■ 400 Development Svcs 159 208 Finance ■ 200 � 93 Audit Paul Meltzer • Deb Armintor 0 Municipal Court Procurement � • Alison Maguire • Jesse Davis Q1 2021 Q2 20.21 Q3 2021 Q4 2021 • Mayor Gerard Hudspeth Vicki Byrd Real Estate Risk I I* Brian Beck. Other 0 50 100 150 Total Open Elected Official Some requests involve multiple departments. causing the Requests total requests by department to add up higher than the 26 Submit New 181 total request count Request Council Requests for Information • • - -• Council Iflember -• • Date Summary of -• Assigned Department Comments 1 Mayor Hudspeth 07/20/21 Can staff check on a drainage issue on N.Ruddell St.across from the Service Center? Daniel Kremer Public Works-Drainage Staff has provided initial information to the Mayor,and will follow up after an assessment 2 Q Council Member Davis 07/27/21 Can staff follow up on an email about flooding on Scripture? Daniel Kremer Public Works-Drainage Staff has provided information to the resident and Council Member, and will follow up after assessing options 3 ❑ Council Member Davis 07/27/21 What is the status of the Crescent St.project?Have with missed our window for this year,with Becky Diviney CIP-Capital Projects Staff will provide information to the Council Member school starting again soon? 4 ❑ Mayor Hudspeth 07/28/21 Does the City have a plan to replace road markings and reflectors? Daniel Kremer Public Works-Streets Staff will provide information to the Mayor 5 ❑ Council Member Beck 07/29/21 One Minute Pitch Request:Adopt Action Plan for Bicycle Friendly Communities Becky Diviney CIP-Capital Projects Staff will schedule this one-minute pitch for the August 17 Work Session Council Member Byrd 07/30/21 One Minute Pitch Request:Worksession to establish an action plan to elevate and implement the Sarah Kuechler City Manager's Office Council Member will advise staff on scheduling pending the Sept. 6 proposed development of what is known as Denton Basic Services Center:Ruddell Tiny Village 23 trip to Community First Project 7 ❑ Council Member Davis 08/05/21 Can staff follow up on a resident's comments about hunting at clear creek? Gary Packan Public Works-Parks Information is provided in the August 13 Friday Report 8 Mayor Hudspeth 08/05/21 Can staff follow up on a resident's comments about hunting at clear creek? Gary Packan Public Works-Parks Information is provided in the August 13 Friday Report 9 Council Member Armintor 08/05/21 Can staff assess the ADA accessibility on Industrial due to the construction? Rachel Wood CIP-Capital Projects Information is provided in the August 13 Friday Report 10 LJ Mayor Pro Tern Meltzer 08/05/21 Can staff provide information about his business concerns related to construction on Elm street? Rachel Wood CIP-Capital Projects Information is provided in the August 13 Friday Report 11 ❑ Council Member Armintor 08/07/21 Can staff provide information about his business concerns related to construction on Elm street? Becky Diviney CIP-Capital Projects Information is provided in the August 13 Friday Report 12 ❑ Council Member Armintor 08/07/21 Can the next Friday report please include a title and description of those proposed Police admin Frank Dixon Police Information is provided in the August 13 Friday Report positions,and an explanation for why they're needed? 13 ❑ Council Member Armintor 08/07/21 Can the next Friday report include job descriptions and explanations of the need for both the Dani Shaw Community Services Information is provided in the August 13 Friday Report proposed housing services position and the proposed neighborhood services coordinator position? 14 Q Council Member Beck 08/07/21 Can staff follow up with a resident's concerns about the Forestar Eagle Creek Devleopment? Deborah Viera,Scott McDonald Environmental Services Staff has provided information to the Council Member 15 Council Member Armintor 08/07/21 Can staff follow up with a resident's concerns about the Forestar Eagle Creek Devleopment? Deborah Viera,Scott McDonald Environmental Services Staff has provided information to the Council Member 16 ❑ Council Member Maguire 08/09/21 Does staff have a sense for what might be causing this increase and whether Forrestridge Dr.can Becky Diviney,Scott McDonald CIP-Capital Projects Information is provided in the August 13 Friday Report handle that type of traffic without damage to the roadway? Development Services 17 ❑ Council Member Davis 08/09/21 Can staff address concerns about a herbicide that was sprayed in the paved drainage area between Daniel Kremer Public Works-Drainage Staff will provide information to the Council Member Hillcrest and Bellemead? 18 Council Member Beck 08/09/21 Can staff provide responses to questions about timelines for street renovations,particularly near Becky Diviney, Ryan Adams CIP-Capital Projects Public Information is provided in the August 13 Friday Report schools and related to school re-opening timelines,as well as downtown renovation timelines? Affairs 19 Q Council Member Beck 08/09/21 I've been fielding a huge upswing in"Where to get COVID testing?"requests,particular from lower- Sarah Kuechler City Manager's Office Staff provided information during the August 10 Work Session income folks.What options are we telling,especially low-income folks vis-a-vis testing? 20 ❑ Mayor Hudspeth 08/09/21 Can staff address resident's concerns about driver's speeds on Carroll and University(running red Becky Diviney,Frank Dixon CIP-Traffic Engineering Police Information is provided in the August 13 Friday Report lights)and on Sherman Dr.? Council Member Armintor 08/10/21 I would like to see a public staff report on how would(or could)the proposed federal cryptocurrency Terry Naulty DME Information is provided in the August 13 Friday Report 21 policy changes described in the article below affect the projected profits of the proposed Denton bitcoin mining farm 22 Mayor Pro Tern Meltzer 08/10/21 It has been alleged in social media that the city had the option to pay more to get the work done Becky Diviney CIP-Capital Projects Staff will provide information to the Council Member more quickly on Elm but elected not to do it. Is that correct? 23 U Council Member Byrd 08/10/21 Can staff put together concrete information about traffic calming in Southeast Denton? Becky Diviney CIP-Traffic Engineering Information is provided in the August 13 Friday Report 24 ❑ Mayor Pro Tern Meltzer 08/13/21 Can staff provide a response about a resident's concerns about masks at the Senior Center? Ryan Adams Public Affairs Staff will provide information to the Council Member 25 ❑ Council Member Beck 08/13/21 Can staff provide a response about a resident's concerns about masks at the Senior Center? Ryan Adams Public Affairs Staff will provide information to the Council Member 26 ❑ Council Member Beck 08/13/21 Can staff follow up with information about the Forestar Rayzor development? Deborah Viera Environmental Services Staff will provide information to the Council Member 182 August 2021 1 2 3 4 5 6 7 10:00 am Community 5:00 pm P&Z Commission 8:00 Agenda C o m m itte e 9 am Councilluncheon Engagement 8:30a.m.DEDC 3:00 pm—Health& 2:00 pm CC Work Session Building Standards 6:00 p.m.P&R Beautification 6:3 0 pm CC Regular Commission Board Se ssion Public M—4pm 8 9 10 11 12 13 14 9:00amPUB 2:00pm 2nd Tuesday 11:00 a.m.EDPB 3:00pm—Health& 9:00amCOE-cancelled Se ssion Building Standards HLC-5pm CANCELLED-5:30 pin— Cornnrission AAB 5:30 p.m.library Board Denton Police Department Chief of Police Advisory Board—6 m 15 16 17 18 19 20 21 CANCELLED 5:30 pm 3:00 pm CC Work Session CANCELLED-9:00 am 3:00 pm—Health& CANCELLED-1:00 pm 9:00 am Council Retreat Traffic Safety Connnission 6:3 0 pm CC Regular Nobility Committee ceding Standards Sustainability FramevNork Se ssion 11:00 a.m Development Commission Advisory Committee Code Review Committee 5:00 pm P&Z Commis s ion 5:30 pm Council Retreat Day 1 22 23 24 25 26 27 28 9:00 am PUB 10:00 am Council Airport 12:30 p.m Development Committee Code ReviewCotrniuttee 3:00 pm Board ofEthics 1:00 pm—Audit/Finance 2:00 p m 4th Tue sd a y Cancelled 1:00 pm Civil 3:00 pm—Health& Session Service Commission Building Standards Commission 29 30 31 o Council Meeting 183 September 2021 1 2 3 4 8:00 am Agenda Committ 8:30 a.m.DEDC 4 pm Public Art 5 6 7 8 9 10 11 LABOR DAYHOUDAY No Council Meeting 11:00 a.m EDPB 3:30 p.m.Library Board 10:00 am Community 5:30 pm—AAB No CouncilLuncheon Engagement 6:30pmP&ZCommission 12 13 14 15 16 17 18 9:00 am PUB 2:00 p m 2nd Tue sd a y 3:00 Commvttee on Persons w/ Se ssion Disablilites 4:00 p.m.P&R Beautificatioi Board 19 20 21 22 23 24 25 11:30 am Traffic Safety 2:00 pm CC Work Session 9:00 am Nbbility Comr,�— "00am Audit/Finance Corrimsion 6:30 pm CC Regular Se ssion 12:00 p.m.TIRZNo.I 6:30 pm PBrZ Commission 26 27 28 29 30 9:00 am PUB 10:00 am-CAC 3:OOpm-Board ofEthics 2:00 pm 4th Tuesday Se ssion 184 October 2021 1 2 3 4 5 6 7 8 9 9:00 amCOE No Council Meeting 6:30 pmP&MCommission 8:00 am Agenda Conmattee 11:30 am Council Luncheon 8:30 a.m.DEDC 4:00 p.m.P&2 BeauuucUIIG 4 pm Public Art Board 10 11 12 13 14 15 16 9:00amPUB 2:00pm 2nd Tuesday 11:00 a.m.EDPB 3:30 p.m.library Board Se ssio n 5:30 pm-AAB 17 18 19 20 21 22 23 11:30 am Traffic Safety 2:00 pm CC Work Session 9:00 am Nbbility Conmrittee 1:00pm Audit/Finance Commission 6:30 pm CC Regular Ntvetmg Se ssio n 2 pm Animal Shelter Advisory 6:30 pm P&M Commission 24 25 26 27 28 29 30 9:00 am PUB 10:00 am-CAC 2:00 pm 4th Tuesday Se ssion 31 185 Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Friday,August 20,2021 5:30 PM Development Service Center Council Retreat - Day 1 After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Retreat on Friday, August 20, 2021, at 5:30 p.m. in the Development Service Center at City Hall, 401 N Elm Street,Denton,Texas at which the following items will be considered: 1. ITEM(S)FOR DISCUSSION A. ID 21-1600 Hold a retreat discussion and give staff direction and priorities concerning the following: City services and infrastructure; streets; parks; finances, budget; planning; zoning and development; environmental issues; human resources; technology; public utilities, taxes; engineering; economic development; code enforcement; city facilities; transportation; purchasing; management; intergovernmental relations; boards, commissions and committees; requests from boards, commissions, and committees requiring staff time; meetings; agenda development; City Council communication with staff and the public; specific goals for the 2021-2022 fiscal year; and without limitation, any and all operations of the City of Denton city government. NOTE: The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://www.cityofdenton.com/en-us/govern uenVopen/agendas-minutes) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on August 16, 2021, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page I Printed on 811312021 186 Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Saturday,August 21,2021 9:00 AM Development Service Center Council Retreat - Day 2 After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Retreat on Saturday, August 21, 2021, at 9:00 a.m. in the Development Service Center at City Hall, 401 N Elm Street,Denton,Texas at which the following items will be considered: 1. ITEM(S)FOR DISCUSSION A. ID 21-1601 Hold a retreat discussion and give staff direction and priorities concerning the following: City services and infrastructure; streets; parks; finances, budget; planning; zoning and development; environmental issues; human resources; technology; public utilities, taxes; engineering; economic development; code enforcement; city facilities; transportation; purchasing; management; intergovernmental relations; boards, commissions and committees; requests from boards, commissions, and committees requiring staff time; meetings; agenda development; City Council communication with staff and the public; specific goals for the 2021-2022 fiscal year; and without limitation, any and all operations of the City of Denton city government. NOTE: The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://www.cityofdenton.com/en-us/govern uenVopen/agendas-minutes) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on August 16, 2021, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page I Printed on 811312021 187 Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Tuesday,August 24, 2021 2:00 PM Council Chambers WORK SESSION BEGINS AT 2:00 P.M.IN THE COUNCIL CHAMBERS CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE CLOSED MEETING IN THE COUNCIL CHAMBERS REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Citizens are able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item.Public comments are not held for work session reports.) • Virtual White Card — On August 20, the agenda was posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an online form, will be made available under the main heading on the webpage. Within this form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to City Council members and recorded by the City Secretary. City Council Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The City Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant's name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. OR • By phone — Citizens wishing to speak over the phone during this Council meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Council. When the call is initially received, a staff member will receive the caller's information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller's information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Mayor will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting time of their desired agenda item. Individuals will be able to comment once per agenda item,no matter the method. • At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone). Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a public report, see the information below. Page I Printed on 811312021 188 City Council Meeting Agenda August 24, 2021 After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, August 24, 2021, at 2:00 p.m. in the Council Chambers at City Hall, 215 E. McKinney Street,Denton,Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by utilizing the "By Phone" registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 21-1478 Receive a report from Texas Woman's University regarding their Master Plan and hold a discussion. B. ID 21-460 Receive a report, hold a discussion, and give staff direction regarding the FY 2021-22 City Manager's Proposed Budget, Capital Improvement Program and Five-Year Financial Forecast. C. ID 21-1718 Receive a report and hold a discussion and give staff direction on the proposed Water Rates for FY 2021-2022. D. ID 21-1719 Receive a report, hold a discussion, and give staff direction regarding Comprehensive Planning and Small Area Plans. E. ID 21-1091 Receive a report, hold a discussion, and give staff direction on pending City Council requests for information for: Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific item(s) when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended,or as otherwise allowed by law. 1. Closed Meeting: A. ID 21-1717 Deliberations regarding Personnel Matters - Under Texas Local Government Code Section 551.074. Receive a report, hold a discussion, and give staff direction on filling the City Attorney position and the recruitment process. B. ID 21-1358 Deliberations Regarding Certain Public Power Utilities Competitive Matters - Under Texas Government Code Section 551.086. Receive a presentation from staff containing confidential commercial provisions in the proposed Power Purchase Agreement and Lease Agreement with Core Scientific Inc. Page 2 Printed on 811312021 189 City Council Meeting Agenda August 24, 2021 This discussion shall include commercial information the City has received from Tenaska Power Solutions, LLC, the developer of the Core Scientific Inc. project that is subject to a non-disclosure agreement between the City and Tenaska. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the `Public Power Exception'). The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act,including,without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. NOTE: Any item for which a formal action at the Special Called Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting to consider the following items: 1. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A — M). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 21-1685 Consider the approval of the minutes for August 3 and August 10,2021. B. ID 21-1351 Consider nominations/appointments to the City's Boards, Commissions, and Committees: Airport Advisory Board, Animal Shelter Advisory Committee, Board of Ethics, Committee on Persons with Disabilities, Community Development Advisory Committee, Denton Police Department Chief of Police Advisory Board, Health & Building Standards Commission, Historic Landmark Commission, Human Services Advisory Committee, Library Board, Parks, Recreation & Beautification Board, Planning & Zoning Commission, Public Art Committee, Public Utilities Board, Traffic Safety Commission, and Zoning Board of Adjustment. C. ID 21-1508 Consider approval of a resolution of the City Council of the City of Denton, Texas approving a Memorandum of Understanding (MOU) between the City of Denton and the Denton Black Chamber of Commerce and providing an effective date. The Economic Development Partnership Board recommends approval(6-0). Page 3 Printed on 811312021 190 City Council Meeting Agenda August 24, 2021 D. ID 21-1696 Consider adoption of an ordinance authorizing the City Manager to execute a Joint Funding Agreement for Water Resource Investigations with the United States Geological Survey (USGS) related to continued support of the Hickory Creek Streamflow Station in the amount of $4,700.00(Agreement Number: 22sJfatx161000); authorizing the expenditure of funds therefor; and providing an effective date. E. ID 21-1594 Consider adoption of an ordinance of the City of Denton authorizing an amended and restated service agreement between the City of Denton, Texas, and Kiwanis Youth Services, Inc., for the purpose of 4th of July Fireworks Show sponsorship; providing for the expenditure of funds; and providing for an effective date. F. ID 21-1559 Consider approval of a resolution of the City of Denton approving and adopting Administrative Policy No. 402.10"Grant Administration"; and providing an effective date. G. ID 21-1705 Consider adoption of an ordinance of the City Of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute an agreement with Global Waterjet, LLC, for the art design and production services of the public art sculpture installation to be located at Fire Station 3, 1401 Underwood Street; providing for the expenditure of funds therefor; and providing an effective date (File 7706 - awarded to Global Waterjet, LLC,in the not-to-exceed amount of$55,452.36). H. ID 21-1707 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a second amendment to a contract between the City of Denton and Floyd Smith Concrete, Inc., amending the contract approved by City Council on October 17, 2017, in the not-to-exceed amount of $21,976,261.84; amended by Amendment 1 approved by the City Council; said second amendment is for additional miscellaneous concrete related repair and installation projects throughout the City by the Streets Department; providing for the expenditure of funds therefor; and providing an effective date (File 6547- providing for an additional second amendment expenditure amount not-to-exceed $1,980,000.00, with the total contract amount not-to-exceed$24,176,495.71). I. ID 21-1694 Consider approval of a resolution of the City of Denton allowing the Denton Parks Foundation to sell alcoholic beverages at Dog Days of Denton, on Saturday, September 11, 2021, from 9:00 a.m. to 3:00 p.m., at the Quakertown Park and the Civic Center Pool, upon satisfying certain conditions; authorizing the City Manager, or their designee, to execute an agreement in conformity with this resolution; and providing for an effective date. J. ID 21-1695 Consider adoption of an ordinance of the City of Denton approving a City co-sponsorship in an amount not to exceed $15,201 of in-kind services and resources for the Dog Days of Denton, which will be held on Saturday, September 11, 2021, from 9:00 a.m. to 3:00 p.m., at the Civic Center Pool and Quakertown Park; and providing an effective date. K. ID 21-1621 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a service agreement related to a Public, Education, and Government (PEG) grant with the University of North Texas for its Page q Printed on 811312021 191 City Council Meeting Agenda August 24, 2021 NTTV PEG channel; authorizing the expenditure of funds therefor; and declaring an effective date. L. ID 21-1622 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a service agreement related to a Public, Education, and Government (PEG) grant with the Denton Independent School District for its PEG channel; authorizing the expenditure of funds therefor; and declaring an effective date. M. ID 21-1623 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a service agreement related to a Public, Education, and Government (PEG) grant with the University of North Texas for its Denton Community Television PEG channel; authorizing the expenditure of funds therefor; and declaring an effective date. 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 21-1270 Consider appointments to the Development Code Review Committee. B. ID 21-1704 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a contract with Gomez Floor Covering, Inc. dba GFC Contracting, to provide new installations, renovations, remodels, and maintenance for flooring services for various City of Denton departments, on behalf of Facilities Management; providing for the expenditure of funds therefor; and providing an effective date (RFP 7719- awarded to Gomez Floor Covering, Inc. dba GFC Contracting, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $5,000,000.00). C. ID 21-1486 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Lease for approximately 30 acres of City-owned property located in the Moses H. Davis Survey, Abstract No. 377, and in the Johnson, Green, Myers, and Brummett Survey, Abstract No. 1699, all in the City and County of Denton,Texas; and providing an effective date. D. ID 21-1364 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Power Purchase Agreement with Core Scientific Inc.; and providing an effective date. 3. CONCLUDING ITEMS Page 5 Printed on 811312021 192 City Council Meeting Agenda August 24,2021 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics,above posted. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://www.cityofdenton.com/en-us/government/open/agendas-minutes) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on August 20, 2021, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 6 Printed on 811312021 193 Tentative Work Session Topics and Meeting Information Updated: August 13, 2021 Meeting Date Item Legistar ID (Departments Involved (Type (Estimated Time Finance Capital Improvement Program and Five-Year Financial Forecast 21-459 CIP/Engineering,Public Budget 30-60 minutes Works,Solid Waste, Water/Wastewater,DME August 17,2021 Economic Development City Business, (Regular) Development Districts Policy,Public Improvement District Policy 21-1271 Finance,Development Council Request 60-90 minutes Services,Legal Davis(5/11/21) Economic Development Incentive 21-1361 Economic Development City Business 30-60 minutes One-Minute Pitches:Bicycle Friendly Community(Beck) 21-1090 City Manager's Office Council Request Less than 30 minutes Other Major Items for Meeting: August 20,2021 Council Retreat:Discussion includes Council Dynamics,One-Minute 21-1600 City Manager's Office Annual Retreat 2 hours (Council Retreat Day 1) Pitch Process,Council Priorities Legal August 21,2021 Council Retreat:Discussion includes Council Dynamics,One-Minute T21-1601 City Manager's Office Annual Retreat 6 hours (Council Retreat Day 2) Pitch Process,Council Priorities Legal Finance Capital Improvement Program and Five-Year Financial Forecast 21-460 CIP/Engineering,Public Budget 30-60 minutes Works,Solid Waste, Water/Wastewater,DME August 24,2021 (Special) Comprehensive Planning and Small Area Plan 21-1719 Development Services City Business 60 minutes Water Rate 21-1718 Finance Budget 60 minutes TWU Master Plan/Update 21-1478 Capital Projects City Business 30-60 minutes One-Minute Pitch: 21-1091 City Manager's Office Council Request Less than 30 minutes Other Major Items for Meeting: August 31,2021 NO MEETING-5TH TUESDAY September 6,2021 NO MEETING-Labor Day September 7,2021 NO MEETING-Labor Day Comprehensive Solid Waste Management Strategy 21-1409 Solid Waste Council Priority 60-90 minutes Internal Audit-Water Production 21-981 Internal Audit Internal Audit Report 30 minutes Water,CMO Non-Discrimination Ordinance Research 21-1639 City Manager's Office Council Request 60-90 minutes September 14,2021 Legal Maguire(6/15/21) Work Session(@TBD) Parks and Recreation Council Request Special Called Meeting(@6:30 p.m.) Interactive Fountain/Sculpture at Rayzor Ranch Park 21-1750 Economic Development, Davis(4/13/21) 30 minutes Finance Bell Avenue Discussion 21-1651 Capital Projects Icity Business 60 minutes One Minute Pitch: 21-1272 City Manager's Office Council Request Less than 30 minutes Other Major Items for Meeting:Budget Public Hearings Community Services Affordable Housing Plan 21-1419 City Manager's Office, Council Priority 60-90 minutes Development Services Internal Audit-EMS Billing&Collection Audit 21-1269 Internal Audit Internal Audit Report 30 minutes September 21,2021 Fire (Regular) DDC Tree Preservation Review 21-1162 Development Services Council Request Meltzer 60-90 minutes Parks (5/11/21) DCTA Update provided by the City's appointee: Chris Watts TBD City Manager's Office City Business 30-60 minutes One-Minute Pitch: 21-1273 City Manager's Office Council Request Less than 30 minutes Other Major Items for Meeting:Consideration of budget adoption Internal Audit-Payroll Administration Audit 21-1267 Internal Audit Internal Audit Report 30 minutes Finance September 28,2021 Construction Code Review 21-735 Development Services City Business 60-90 minutes (Special) Parkland Dedication and Development Ordinance 21-109 Parks&Rec City Business 60 minutes One-Minute Pitch: 21-1274 City Manager's Office Council Request Less than 30 minutes Other Major Items for Meeting: FY 2021-22 Annual Audit Plan 21-1319 Internal Audit Internal Audit Report 30-60 minutes October 4,2021 Southwest Park Master Plan 21-553 Parks and Recreation Bond Project 60 minutes (Luncheon) Parks,Recreation,and Trails System Master Plan Update TBD Parks&Recreation City Business 60 minutes Other Major Items for Meeting: October 5,2021 NO MEETING-NATIONAL NIGHT OUT Tourism Public Improvement District Update 21-1332 Economic Development City Business 60-90 minutes CIP Construction Projects Update 21-1663 CIP/Engineering City Business 30-60 minutes October 12,2021 Economic Development Programs and Policy Discussion 21-1330 Economic Development City Business 30-60 minutes (Special) Solid Waste Comprehensive Plan Update' TBD Solid Waste One-Minute Pitch: 21-1416 City Manager's Office Council Request Less than 30 minutes Other Major Items for Meeting: Electric Service Standards TBD DME City Business 60 minutes Stormwater Master Plan 21-1415 CIP/Engineering City Business 60-90 minutes October 19,2021 Solid Waste Comprehensive Plan Update TBD Solid Waste (Regular) One-Minute Pitch: 21-1417 City Manager's Office Council Request Less than 30 minutes Other Major Items for Meeting: *This is for planning purposes only.Dates are subject to change. 194 Meeting Date Item Le istar ID Departments Involved IType I Estimated Time City Holidays TBD Human Resources City Business 60 minutes Community Services Annual Grant Program Overview(Multiple TBD Community Services City Business 60 minutes Sessions) October 26,2021 DIVE Transmission Cost of Service TBD DME City Business (Special) Solid Waste Comprehensive Plan Update TBD Solid Waste One-Minute Pitch: 21-1418 City Manager's Office Council Request Less than 30 minutes Other Major Items for Meeting: Estimated Work Item Legistar ID Departments Type Session Date Redistricting Update TBD City Secretary's Office City Business Fall 2021 ETJ-Lake Ray Roberts 21-738 Development Services City Business Leak Adjustment Ordinance 21-557 Water/Wastewater City Business Update on Homelessness Initiatives and Housing Crisis Response TBD Community Services Council Priority/ November 2021 Work Session Dates to be Determined System City Business Closed Session:City Attorney interviews TBD Human Resources City Business Late-August/Early- September 2021 DIVE Cost of Service TBD DIME City Business November 2021 Estimated Work Item Dates Departments Type Session Date FY 2022-23 Budget Development February- Finance Budget Summer 2022 October 2022 All other departments Community Services Affordable Housing Plan(Multiple Sessions Likely) Ongoing Fall/Winter 2021 City Manager's Office, Council Priority November 2021 Council Priorities and Significant Work Plan Items Development Services to be Scheduled Comprehensive Solid Waste Management Plan(Multiple Sessions Ongoing- Solid Waste and Recycling Council Priority November 2021 Likely) Fall/Winter 2021 Engineering Mobility Plan(Multiple Sessions Likely) Ongoing-Fall 2021 Public Works,Development Council Priority Fall/Winter 2021 Services Item Date Approved Department Estimated Hours to Requester Complete Flag Policy Discussion June 15,2021 City Manager's Office 20-35 hours Armintor Legal UNIT Parking Agreements June 15,2021 Engineering 20 hours Hudspeth Legal,Development Services Relevance of Committees June 8,2021 City Secretary's Office 20 hours Hudspeth Approved Council Request Work Sessions to be City Manager's Office,Legal Scheduled Development Services Off-premise Signs June 8,2021 60-80 hours Davis Legal Ranked-Choice Voting for Council and Committee Board Officers May 25,2021 City Secretary's Office 20-30 hours Beck City Manager's Office,Legal More Inclusive Board and Committee requirements July 25,2021 City Secretary's Office 20-30 hours Armintor City Manager's Office,Legal *This is for planning purposes only.Dates are subject to change. 195 1 Street Closure Report: Upcoming Closures smartsheet SCR Aug 16th - Aug 22nd Closure Start Street/Intersection From To Date Description Department Contact Bell Ave Texas St Withers St 09/30/21 11/03/21 Water Distribution will be Water Tiffany Sherrane 1 installing a new water main line and services. Bell Ave Withers St Mingo Rd 10/13/21 11/23/21 Water Distribution will be Water Tiffany Sherrane 2 installing a new water main line and services. Bell Ave at Mingo Rd 09/01/21 10/12/21 Water Distribution will be Water Tiffany Sherrane 3 installing a new water main line and services. Bernard St Hickory St Chestnut St 11/24/21 01/10/22 Water Distribution will be Water Tiffany Sherrane 4 replacing the water main line and services. Collier Ave. 1-35 NB Frontage Road Eagle Drive 08/23/21 08/27/21 Repairing asphalt road Private Development Robert Plato 5 damaged during construction of Carriage Square Apartments Exported on August 13,2021 11:49:49 AM CDT 196 Page 1 of 1 2 Street Closure Report: Current Closures smartsheet Street/Intersection From Closure End Description Department F Department Contact Date Bell Hickory McKinney 07/28/21 08/25/21 Storm drain installation across Engineering Streets Kyle Pedigo 1 Bell on Oak.Bell will be closed half at a time as the storm drain is installed Bell Ave at Mckinney St 07/03/21 08/31/21 Water Distribution will be Water Tiffany Sherrane 2 installing a new water main line and services. Bell Ave College St Texas St 08/04/21 09/20/21 Water Distribution will be Water Tiffany Sherrane 3 installing a new water main line and services. Bonnie Brae(SB) Oak Hickory 06/14/21 09/22/21 This block is closed to Other Mark Zimmerer southbound traffic only,detours are posted.Northbound lane 4 still open.Installation of electric duct banks for DME substation project and steel casing for water main project Carroll Blvd(SB)&(NB) Mulberry Eagle 07/12/21 10/01/21 Concrete Street Panel and Streets robbin.webber@cityofdenton.co Sidewalk Repair.The process m 5 starts with Barricading the failed sections of concrete pavement, remove the pavement,and install new concrete. Chebi Lane Old North Road Freedom Lane 06/21/21 09/10/21 Full width pavement Engineering Streets Kyle Pedigo 6 replacement and subgrade improvement. College Park Dr Peach St End of College Park Dr 06/28/21 09/24/21 Wastewater collections will be Wastewater Tiffany Sherrane 7 installing a new wastewater main line and services. Colorado Boulevard Valley Creek Road San Jacinto Boulevard 07/26/21 08/26/21 Building a right-turn lane into Public Works Inspections Robert Plato the new Vista Verde project on 8 the west side of Colorado. The right lane will be closed while operations are being performed to add the turn lane. 9 Eagle Locust Elm 06/28/21 08/20/21 Patching of utility trench lines. Engineering Seth Garcia 10 Elm Hickory Eagle 05/11/20 08/27/21 PEC 4 Utility Project Engineering Seth Garcia Elm Street Eagle Drive (dead end) 05/17/21 09/30/21 Atmos Energy will be closing Atmos Alice Province 11 street intermittently to replace and relocate an existing gas main and service lines F.M.428 Poinsettia Drive Loop 288 08/09/21 09/06/21 Concrete approach and turn TXDoT Robert Plato 12 lane improvements on TXDOT Roadway Fowler Dr College Park Dr Peach St 06/28/21 09/24/21 Wastewater collections will be Wastewater Tiffany Sherrane 13 installing a new wastewater main line and services. Hickory Street Welch Carroll 08/31/20 09/04/21 Construction is set to begin on Engineering Kyle Pedigo West Hickory Street between N. Welch Street and Carroll Blvd in October of 2020 and continue 14 through September of 2021. Detailed lane closure information is forthcoming pending approval of the contractor's phasing and traffic control plans. Lido Way and Balboa Court Bell Avenue End 07/05/21 09/01/21 Full width pavement Engineering Streets Kyle Pedigo 15 replacement and subgrade improvement. Exported on August 13,2021 11:50:52 AM CDT 197 Page 1 of 2 Street/Intersection From Closure Start Closure End Description Department Department Contact Date Date 16 Locust Eagle Hickory 06/28/21 08/20/21 Patching of utility trench lines. Engineering Seth Garcia Loop 288 SB On-Ramp at FM 428 Loop 288 Mainlanes 08/06/21 09/06/21 Placing concrete approaches TXDoT Robert Plato 17 FM428 for development at corner of Loop 288 and FM428 McKinney duchess Glengarry 02/01/21 12/24/21 McKinney-Mayhill Intersection Engineering Trevor Crain This project is widening the intersection and 600'each way 18 to match existing conditions along McKinney.Also includes water,wastewater,and drainage improvements. McKinney St @ Elm St intersection 08/02/21 10/29/21 Temporary lane closures in Traffic James Andrews 19I place as crews work to safely install new traffic signals at the intersections McKinney St @ Locust St intersection 08/02/21 10/29/21 Temporary lane closures in Traffic James Andrews 20 place as crews work to safely install new traffic signals at the intersections Mistywood Lane Old North Road Craig Lane 06/21/21 09/10/21 Full width pavement Engineering Streets Kyle Pedigo 21 replacement and subgrade improvement. Oak Street Bell Street UPRR Railroad 02/01/21 08/28/21 Adding drainage line to Oak Engineering kyle.pedigo@cityofdenton.com Street as part of the Downtown Storm Sewer Project. Peach St N Locust Dr Fowler Dr 06/28/21 09/24/21 Wastewater collections will be Wastewater Tiffany Sherrane 23 installing a new wastewater main line and services. Scripture Bonnie Brae 1,300 ft.to the West 03/22/21 09/06/21 Reconstruct;Scripture from Streets robbin.webber@cityofdenton.co Bonnie Brae to approximately m 1,300 ft.to the west.This includes removal and replacement of failed sections of curb and gutter.Milling of the old asphalt pavement and the 24 stabilization of subgrade and the installation of new asphalt pavement. Phase I East Bound Outside Lane Phase II West Bound Outside Lane Phase III Middle Lane Walnut Street Locust Street Elm Street 05/17/21 09/30/21 Atmos Energy will be Atmos Alice Province 25 excavating street to complete replacement/relocation of their existing gas main 26 Western Blvd Jim Chrystal Airport Rd 08/16/21 12/31/21 Paving:Decal Lanes Private Development Public Jeremiah Tillman-David Works Inspections 27 Windsor Bonnie Brae Parkside 08/09/21 12/31/21 Pavement Restoration Private Development Public Jeremiah Tillman-David Works Inspections 28 Windsor Dr East Nottingham Branch Crossing 06/14/21 08/27/21 Roadway reconstruction Engineering Dustin.Draper@cityofdenton.co Windsor Dr East Broken Bow Armstrong 07/28/21 09/30/21 Street Reconstruction will be Engineering Dustin Draper 29 performed on the westbound lane of E Windsor Exported on August 13,2021 11:50:52 AM CDT 198 Page 2 of 2 3 Street Closure Report: Completed Closures smartsheet Street/Intersection From Closure End Description Department p- � Department Contact wo Date Avenue C 1-35 North Frontage Eagle Drive 07/26/21 Lane shift to allow for repair of Private Development Robert Plato damaged streets due to 1 contractor activity on the Carriage Square Apartment 0110111 project. Bell Ave Administration Dr College St 07/02/21 08/03/21 Water Distribution will be Water Tiffany Sherrane 2 installing a new water main line and services. 3 Bonnie Brae IH 35E Scripture 06/15/20 07/30/21 North South Water Main Phase Streets Robin Davis 3 4 Bryan Street Jagoe Ponder 07/22/21 07/22/21 Flagging traffic to offload Private Development Public equipment from the job site Works Inspections Bryan Street Ponder Jagoe 07/29/21 07/29/21 Lane closure so contractor can Private Development Public Stephany Trammell 5 load and unload equipment Works Inspections from jobsite Bryan Street Ponder Jagoe 08/02/21 08/02/21 Lane closure so contractor can Private Development Public Stephany Trammell 6 load and unload equipment Works Inspections from jobsite Carroll Blvd(SB) Egan Panhandle 05/31/21 07/16/21 Concrete Street Panel Repair. Streets robbin.webber@cityofdenton.co The process starts with m 7 Barricading the failed sections of pavement,remove the pavement and subgrade,and install new concrete pavement. Dakota In Airport Rd Shelby In 07/20/21 07/23/21 Water Distribution will be Water Tiffany Sherrane 8 installing a new water main line and services. 9 Deerwood PWY Kings Row Grant PWY 07/06/21 07/30/21 Sidewalk Repair Streets Robbin Webber Hickory St West Welch Bernard 07/15/21 07/23/21 The intersection of Welch and Engineering Streets Kyle Pedigo 10 W.Hickory will be completely closed for pavement replacement. 11 Nottingham Unversity(US380) 500 feet to the south 06/02/21 07/14/21 Milling and turn lane addition Engineering Dustin Draper with a siganl upgrade. Riney Bonnie Brae Hardaway 07/06/20 07/30/21 Removing panel to adjust valve Private Development Public Jeremiah Tillman-David stack and center gate valve nut. Works Inspections 12 Replace panel after adjusting valve stack.Traffic control up from 8am-5pm Western Blvd Jim Chrystal Airport Rd 06/01/21 08/02/21 PH1-Installing sewer line Private Development Public Jeremiah Tillman-David across Western from median to Works Inspections 13 private property.PH2-Median removal,future pour for Turn Lanes Windsor Dr East Hanover Dr Longfellow Ln 06/01/21 07/30/21 Complete street reconstruction Engineering Dustin Draper 14 only allowing resident only traffic. Woodhaven Mistywood Emerson 04/05/21 08/12/21 This project will consist of the Streets robbin.webber@cityofdenton.co removal and replacement of m failed sections of curb and 15 gutter,the milling off the old asphalt and base material,lime stabilize the subgrade and the installation of new asphalt pavement. Exported on August 13,2021 11:51:03 AM CDT 199 Page 1 of 1