102221 Friday Staff Report „ City Manager's Office
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215 E. McKinney St., Denton, TX 76201 • (940) 349-8307
DENTON
MEMORANDUM
DATE: October 22, 2021
TO: The Honorable Mayor Hudspeth and Council Members
FROM: Sara Hensley, Interim City Manager
SUBJECT: Staff Report
I. Council Schedule
A. Meetings
1. Public Utilities Board on Monday, October 25, 2021, at 9:00 a.m. in the
Council Chambers.
2. Cancelled - Zoning Board of Adjustment on Monday, October 25, 2021, at
5:00 p.m. at the Development Service Center.
3. Work Session of the City Council on Tuesday,October 26,2021,at 2:00 p.m.
in the Council Chambers.
4. Civil Service Commission on Wednesday, October 27, 2021, at 1:00 p.m. in
the City Hall East Human Resources Training Room.
5. Animal Shelter Advisory Committee on Wednesday, October 27, 2021, at
2:00 p.m. at the Linda McNatt Animal Care &Adoption Center.
6. Denton Police Department Chief of Police Advisory Board on Wednesday,
October 27, 2021, at 6:00 p.m. in the Public Safety Training Center.
7. Board of Ethics Meeting on Thursday, October 28, 2021, at 3:00 p.m. in the
Council Chambers.
8. Health and Building Standards Commission on Thursday, October 28, 2021,
at 3:00 p.m. at the Development Service Center.
9. Sustainability Framework Advisory Committee on Friday,October 29,2021,
at 1:00 p.m. at the Sustainability Office.
OUR CORE VALUES
Integrity • Fiscal Responsibility • Inclusion • Transparency • Outstanding Customer Service
II. General Information & Status Update
A. Utility Payment Processor Transition Update—On Sept. 28 the City Council approved
a contract with Invoice Cloud to provide payment processing services for City of
Denton utility customers. Invoice Cloud will provide several new tools and features
for our customers while providing greater support and responsiveness to the City. As
a reminder, during this transition, customers with online accounts will be required to
reset their password. Additionally, payment information must be re-entered and any
recurring payments must be rescheduled in the new system. We would like to take this
opportunity to answer some recent questions regarding this transition:
When will the new payment processor go live?
Staff is planning for a January 11 date to go live. Prior to that time, we will be
aggressively communicating the change to online customers throughout November
and December.
Can payment information be transferred over from the old vendor to Invoice
Cloud?
Staff inquired as to whether our current vendor, Paymentus, would provide this
tokenized payment information to avoid our customers having to re-enter this
information. Paymentus responded that this information could be made available for
a cost of$50,000 per 5,000 online accounts. Given that the City has more than 18,000
online accounts which have stored payment data, the cost to ratepayers' information
would be approximately $180,000. Staff viewed this price as exorbitant, and would
not consent to making that payment without Council direction.A council member may
request a discussion on this topic through a "2-minute pitch" request item at a future
Council work session.
Can temporary staff be hired to help with the transition?
Because the information that customers will need to input into the new system is
highly private, namely passwords and financial information, having temporary or
permanent staff assist customers inputting this information into Invoice Cloud would
involve significant security concerns. Additionally, it would open the door to
individuals fraudulently calling customers, posing as City staff, and requesting
financial information. Staff is exploring the use of temporary staff to assist in
proactively calling customers to remind them to input their information and to answer
questions that they may have.
Will persons with multiple accounts have to enter payment information for each
individual account?
We are working closely with Invoice Cloud to make the transition as simple as
possible for customers which manage multiple accounts online. We currently believe
online accounts for these customers can be linked prior to go-live date for Invoice
Cloud and are working with the vendor toward that goal. Once accounts are linked,
payment data is entered one time and is shared for payment on each of the customer's
accounts. This prevents the need to enter payment information multiple times.
Additionally, customers will be able to pay multiple accounts through one payment
action.
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Staff will continue to plan for this transition and update the Council through the Friday
report. Staff Contact: Ryan Adams and Christa Foster, Customer Service and Public
Affairs
B. Third Special Called Session of the Texas Legislature SummgU — Late Monday,
October 18, the Texas Legislature adjourned for the fourth time this year—once from
the Regular Session, and now from the 3rd Special Called Session. Here in round four,
the legislature took up and debated several significant issues, including how to spend
billions in federal American Rescue Plan Act(AR-PA) funds, approving new electoral
maps, and signing off on a last-minute proposal that will allow voters to decide
whether to increase the homestead property tax exemption.
• Redistricting—All redistricting bills ultimately passed and have been sent to the
governor for signature. Based off 2020 census data, these new maps will
determine Texas' electoral districts for the next 10 years. However, several
Latino voting and civil rights groups immediately sued the state on Tuesday at
the conclusion of the Special Session, claiming the maps are unconstitutional and
discriminatory.
o The city of Denton's maps experienced significant changes:
■ Texas House of Representatives (HB 1): House District 64,
represented by Representative Lynn Stucky, previously contained
all of the city of Denton. Under the new maps, House District 64
will still be a Denton-based seat, but, it has been drawn to now
include the entirety of Wise County,previously represented by
Rep. Phil King. Portions of the city of Denton will now also be
represented by House District 106, which is currently represented
by Rep. Jared Patterson, as well as by a newly-drawn district,
House District 57.
■ Texas Senate (SB 4): The city of Denton will remain largely
represented by Senator Drew Springer in Senate District 30. The
seat previously occupied by Senate Finance Committee Chair,
Jane Nelson(who is not seeking reelection) in Senate District 12
will also still represent a portion of the city. Rep. Tan Parker, who
currently represents parts of Denton County, Flower Mound, and
Fort Worth, has announced his intention to run for this seat.
■ United States House of Representatives (SB 6�: The majority of
the city of Denton was drawn into TX-13, which also includes a
large amount of rural territory and the majority of the panhandle.
It is currently represented by Congressman Ronny Jackson. A
small portion of the city will also be represented by Congressman
Michael Burgess in TX-26.
• Prohibition on Employer Vaccine Mandates—On October 11, Governor
Abbott issued an executive order stating that no entity in Texas can compel
receipt of a COVID-19 vaccination by any individual, including an employee or
consumer, who objects to such vaccination for any reason of personal
conscience,based on a religious belief, or for medical reasons, including prior
recovery from COVID-19. At that time, he also added this issue as an item to the
most recent special session call. The executive order would have been rescinded
upon the passage of such legislation,but neither chamber was ultimately able to
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pass these bills that were vehemently and vocally opposed by many different
industries.
• Hiuher Education Capital Proiect Funding—Also a late addition, this was
added to the call on Friday, October 15. Drafted and passed very quickly, Senate
Bill 52 by Brandon Creighton (R-Conroe) and Greg Bonnen(R-Friendswood)
will provide for the issuance of tuition revenue bonds to fund capital projects at
institutions of higher education. It has been sent to the governor, and the funding
was included in the AR-PA funding bill.
• Property Tax Relief—This proposition was filed in and passed out of both
chambers all on the last day of the special session, October 18. Senate Joint
Resolution 2 by Paul Bettencourt (R-Houston) and Angie Chen Button(R-
Garland)proposed a constitutional amendment that, if voters approve, will
increase the residence homestead exemption from$25,000 to $40,000 for school
property tax purposes, "netting the average homeowner about $176 in savings on
their annual property tax bill," according to Senator Bettencourt. It flew through
both chambers unanimously, with almost every member choosing to have their
name added on to the bill as a co-author or co-sponsor.
• Ban on Transunder Youth Competing in UIL Sports—After attempting to
pass some iteration of this bill all four sessions, House Bill 25 by Valoree
Swanson(R-Spring) and Charles Perry(R-Lubbock)passed last week and has
been sent to the governor. This new law will require public school students to
compete in interscholastic athletic competitions based on biological sex.
Staff contact: Rachel Balthrop Mendoza, City Manager's Office
C. Council Meeting Zoom Audio—After the Zoom audio disruption that occurred at the
October 19 City Council meeting, staff identified the cause, corrected the issue that
evening, and made the necessary modifications to prevent a recurrence going forward.
Staff continue to assess potential points of failure with the audio system while actively
working with the vendor to procure and create additional redundancy so that
disruptions to public meetings may be avoided in the future. Staff contact: Billy
Matthews, Public Affairs
D. 2021-2022 Human Services Grant Agreements on October 19 Consent A eg nda —
Community Services has included fourteen (14) Service Agreements for the 2021-
2022 funding year on the Consent Agenda for the October 26 Council meeting. The
following serves as a brief reminder for how these funds were allocated through the
grant process.
• On April 20, 2021, the Human Services Advisory Committee (HSAC) finalized
their recommendations to City Council for the 2021 Action Plan. All projects
and programs approved by The Department of Housing and Urban Development
(HUD)under the 2021 Action Plan are funded through Community Development
Block Grant(CDBG) funds, HOME Investment Partnership (HOME) funds,
Community Development Block Grant CARES Act(CDBG-CV) funds, and
program income from the use of these funds. In addition to federal funds,the
City Council allocates General Fund dollars to provide grants for social service
agencies.
• The HSAC reviewed requests for public (social) services program funding.
There were seventeen (17) applications received from eligible non-profit
organizations totaling $931,219. The HSAC developed recommendations for the
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use of CDBG-CV funds, CDBG funds and City General Fund dollars in the
amount of$722,750 to fund all seventeen(17)projects (attached).
• Council approved the HSAC's recommendations when they approved the 2021
Action Plan for submission to HUD in June of 2021. The 2021 Action Plan was
approved by HUD in August 2021.
• Community Services has included fourteen(14) Service Agreements for the
2021-2022 funding year on the Consent Agenda for the October 26 Council
meeting. The City of Denton Parks and Recreation award is not included at this
time because it is not a separate entity and therefore does not follow the same
Service Agreement execution format as external funding recipients. A memo will
be issued at a later date initiating the allocation of these funds for the approved
Parks and Recreation project. Agreements and Ordinances for Fred Moore Day
Nursery School and The Salvation Army—Denton will be included for
consideration in a future Council agenda once they have gone through their
respective organizational approval processes.
Staff contact: Courtney Douangdara, Community Services
E. City of Denton Homeless Response Resources Update—In July 2021, staff drafted an
ISR providing information on HB 1925,a law that prohibits camping in a municipally-
owned public space, with exceptions, unless permission to allow such camping is
received by the state. The attached ISR provides an update on the City's response to
homelessness in light of the new legislation, including current homeless response
resources and plans for future programming and initiatives. Staff contact: Courtney
Douangdara, Community Services
F. Internal Audit Fiscal Year 2020-21 Fourth Quarter Report — The Internal Audit
Department's Quarterly Reports are intended to provide the City Council and the
public with a status update on the Annual Internal Audit Plan.Additional items of note
may also be presented and discussed by the Committee including, but not limited to,
the Department's structure or budget, application of and compliance with relevant
auditing standards, the annual audit plan, and changes to the auditing process. The
Fourth Quarter Report can be seen on the Internal Audit Website here and is attached
to this Friday Report for reference. Staff contact: Madison Rorschach, City Auditor's
Office
G. Denton Receives Debt Obligation Transparency The Texas Comptroller of
Public Accounts' Transparency program has recognized the City of Denton for its
commitment to transparency regarding its Debt Obligation reporting. The City of
Denton provided clear and helpful information which included visuals and
downloadable data to assist in illustrating outstanding debt including tax and revenue
supported debt as well as historical bond election information. This is the third star the
City has received, the others being the Traditional Finances Star and Public Pension
Star. Staff contact: Randee Klingele, Finance
H. Film Friendly Denton — Economic Development coordinated the filming of an
international commercial this week in Denton. The commercial was filmed on location
at the Denton Enterprise Airport at the Jet Center Fixed Base Operation (FBO). The
commercial features a F1 fighter Jet racing a Mercedes Formula E-One race car. The
film crew used the FBO's main hangar for their closed set and the West Runway to
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film a simulated race between the jet and race car.Airport staff synchronized all FAA,
TXDOT, and airport commercial traffic approvals to close the runway for use by the
film crew. In addition to the commercial, the Formula One driver had an additional
film crew following him for an on-going Netflix series.
Economic Development coordinated efforts with the following City of Denton
departments in this effort: Airport, Fire, Risk, City Attorney's office, and DTV.
Discover Denton was contacted to assist with securing a hotel block for the film crew.
Additionally, Medical City Denton had staff on site performing COVID tests while
local U-Haul vehicles,Jet Works staff, and local film crews were hired to produce this
commercial. DTV was on set to record activities and will coordinate with Economic
Development to create a "Film in Denton" video to be released and promoted in
connection with the professional commercial and Netflix series releases. Staff contact:
Christina Davis, Economic Development
I. Bicycle Friendly Communities—On October 16, the Interim City Manager requested
that staff provide an update on plans to conduct a work session regarding the Bicycle
Friendly Communities (BFC) program in response to a request from a resident. This
item was brought forward by Council Member Beck as a one-minute pitch on
August 17,recommending that Council adopt an action plan for BFC. Staff responded
to the initial inquiry in the August 13 Friday Report and provided additional details in
the agenda information sheet one-minute pitch agenda materials. During the
August 17 one-minute pitch, there was a consensus to hold a future work session on
BFC.
Capital Projects/Engineering staff are currently outlining projects and strategies in an
Informal Staff Report (ISR) that will be included in a Friday Report to City Council
by the end of the calendar year. The ISR will outline the City's strategic approach over
the next 18-24 months in preparation for the next BFC application. The League of
American Bicyclists, who administer the BFC program, also announced on August 9,
2021, that the application will be closed through the fall and winter to undergo
revisions, and a new version of the application will be released in Spring 2022. Staff
will schedule a work session once the new application is released next year to facilitate
a conversation with Council regarding the City's planned proactive approach to
prepare for the next BFC application. Staff also met with Bike Denton on October 21,
2021, to share this information and discuss next steps. Staff contact: Nathan George,
Capital Projects/Engineering
J. Discovery Park and US-77 Intersection Concerns—On October 20,staff was contacted
by several residents concerned about the intersection located in front of the University
of North Texas (UNT)Discovery Park and US-77 (N. Elm Street). A cross-functional
staff team is working with the Texas Department of Transportation (TxDOT) and
UNT to signalize the intersection. Staff discussed the signal with TxDOT on October
20 and has a meeting scheduled with UNT officials on Monday, October 25 to outline
next steps. Staff is looking to program an installation with the approval of TxDOT
once funding is identified. Staff is also coordinating with the Denton Police
Department to review any traffic related incidents in this area. Staff contacts: Rebecca
Diviney and Chandrakanth Muruganandham, Capital Projects/Engineering
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K. Construction Trucks on Monte Carlo Lane—On October 18, a resident contacted staff
regarding construction trucks on Monte Carlo Lane. The reported traffic on Monte
Carlo is the result of private development construction. The Capital
Projects/Engineering Department met with the contractor and developer for the private
development projects on Monday, October 19 to discuss construction traffic concerns
and provided specific instruction on what was necessary in order for construction to
proceed as Monte Carlo is not supposed to be used for construction traffic. The
reported issue resulted from a delivery driver missing their turn. After noticing the
driver missed the construction entrance, the contractor followed the driver into the
neighborhood and helped direct them to the correct location. Staff requested a number
of actions items as this was the first incident with this subcontractor, but not with the
project. Staff will continue to monitor the situation,and if trucks continue to use Monte
Carlo Lane,the City will shut down the job site until there is action to correct the issue.
Staff also added additional signage to help direct construction traffic. Additionally,
the developer also prepared the attached map, which has been shared with the
contractor to help prevent future issues accessing the construction entrance.
Staff received an additional report of a red dump truck driving on Monte Carlo on
October 21. After receiving this report, Public Works Inspections staff returned to the
neighborhood and confirmed with the contractor that no trucks matching the resident's
description have delivered materials to the private development site. Public Works
Inspections will continue to monitor the area and work with other private development
projects in the area letting them know construction traffic should not drive through the
neighborhood. Staff contacts: Rebecca Diviney and Trevor Crain, Capital
Projects/Engineering
L. October 25 Denia Neighborhood Association Meeting Topics — Staff from
Development Services, Capital Projects/Engineering, Parks and Recreation, and
Public Works will present updates on City projects and initiatives at the 6:00 p.m.
October 25 Denia Neighborhood Association Meeting. Below are some of the topics
that will be covered during the October 25 conversation:
➢ Private Development Projects and Trail Connectivity
➢ Planned Capital Infrastructure Projects:
• 2019 Street Reconstruction Bond Program
• North Texas Boulevard
• I-35 Utility Relocation Projects
➢ Traffic Calming/Speed Studies (including Highland Park)
➢ Street Naming Process
➢ Roadway Maintenance and Drainage Updates
Topics for the October 25 meeting were determined as a result of staff s recent
participation in the September 27 Denia Neighborhood Association Meeting. Staff
will include copies of the presentation materials from the October 25 meeting in the
October 29 Friday Report.
In addition to having ongoing dialog with the Denia Neighborhood Association, staff
is also assessing several of the concerns raised by residents including roadway
classification and options to address speeding. Some of these concerns will likely be
addressed with the Mobility Plan update and others will be considered as part of the
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FY2022-2023 Capital Improvement Plan development process. Staff contacts: Becky
Diviney and Rachel Wood, Capital Projects/Engineering
M. Utility Billing and Drainage Concerns from Resident—At the October 19 City Council
Meeting, resident Nell Yeldell expressed concerns regarding recent utility charges
relating to a rental property she owns, drainage issues at or near her residence, and
concerns regarding ownership documents relating to her residence. Staff contacted
Ms. Yeldell the next day and reviewed the billing history for her property. While at
this point it appears that charges for water service were applied appropriately, staff is
working with Ms. Yeldell to rule out any water leaks on her property and discuss
different account payment of financial support options she has available.
Regarding Ms. Yeldell's drainage concerns, staff performed a site visit to her property
and found that she is adjacent to DCTA property. On this property there are two
drainage outfalls. One outfall maintained by DCTA and the other is maintained by the
City. While staff performed maintenance on the DCTA outfall in 2020, during the
recent site visit we discovered a continuous leak from the Redi-Mix plant across the
street(note: a leak from their private plumbing, not a leak of a city water main)which
is continually sends water down this outfall. Staff will further pursue the correction of
this leak with Redi-Mix.Regarding the drainage outfall that is maintained by the City,
staff will clear surrounding vegetation and restore some of the sediment controls that
have been dislodged due to storms over the previous year.
Staff will keep Ms. Yeldell updated on the progress of her billing options and the
drainage work that is to be completed near her property. Additionally, staff will work
to place her in contact with an appropriate resource who can assist her with the
concerns regarding her property ownership documents. Staff contact: Ryan Adams,
Customer Service and Public Affairs and Danny Kremer, Public Works
N. Roadway Construction Planning Checklist — During the August 2021 City Council
Retreat, staff was asked to prepare a checklist focused on ensuring capital construction
projects are compliant with the City's multimodal transportation plans and
transportation safety efforts. After receiving that direction, a cross-functional team
from Traffic Engineering, Capital Project Delivery, and Capital Projects
Administration prepared the attached checklist. Staff will review the checklist as part
of the initiation phase for each new project and will include a copy of the completed
checklist with construction contracts that are considered by the Public Utilities Board
and/or the City Council. The Roadway Construction Planning Checklist will continue
to evolve as new planning documents are implemented and based on feedback
received as it is used. Staff contacts: Chandrakanth Muruganandham,Nathan George,
Haley Salazar, and Rachel Wood, Capital Projects/Engineering
III. Responses to Council Member Requests for Information
A. Mosquito Surveillance Program MOU between UNT and the City of Denton — On
October 12,Council Member Beck inquired about the Mosquito Surveillance Program
performed by UNT. The Memorandum of Understanding (MOU) between the
University of North Texas (UNT) and the City of Denton expired on September 30,
2021. The MOU's purpose was to streamline the process for conducting research
projects that are initiated by the City. Projects were limited to$25,000 or less.A scope
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of work was prepared for work from June 2021 through September 2021 to monitor
adult mosquito populations and screen mosquito populations for West Nile Virus
(WNV)using Rapid Analyte Measurement Platform(RAMP). However,no work was
performed during 2021 with UNT due to communication challenges. Staff have a
meeting with UNT next week to discuss the details of the MOU for future
years. Following this meeting, staff will coordinate with Legal and Procurement to
finalize the MOU. Staff contact: Michael Gange, Environmental Services
B. I-35E and US-377 Intersection Updates—On October 17, Council Member Davis sent
staff a request regarding traffic delay issues at the I-35E/US-377 intersection. Council
Member Davis asked if staff could coordinate with the Texas Department of
Transportation(TxDOT)to update striping and signage to indicate that the right-most
southbound lane of US-377 at I-35E allow traffic to make a right turn and go straight
instead of being right turn only.
After receiving this request, staff contacted TxDOT regarding the feasibility of the
requested signage and striping changes. TxDOT staff approved this request as of
October 18,2021. Striping has since been updated as depicted in the image below and
signage is slated to be upgraded in the next few weeks. City traffic operations staff re-
timed the traffic signal at the interchange to improve the traffic flow. Staff contact:
Chandrakanth Muruganandham, Capital Projects/Engineering
C. Innovative Transportation Solutions (ITS) Monthly Mobility Report — During the
October 20, 2021, Mobility Committee meeting, Innovative Transportation Solutions
(ITS) gave their monthly report. During the Mobility Committee meeting, John
Polster, the City's transportation consultant with ITS, typically provides an overview
of the attached Mobility Status Report on several major regional Texas Department
of Transportation(TxDOT)projects. The report is provided for review. Staff contact:
Rebecca Diviney, Capital Projects/Engineering
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D. Robson Ranch Road and Yarborough Way—On October 14, Council Member Davis
reached out to staff concerned about truck traffic along Robson Ranch Road and
Yarborough Way.Both of these roads are outside of the City's jurisdiction.According
to the City's geographic information systems (GIS) map, the City limits end at the
north curb of Robson Ranch Road and the east curb of Yarborough Way.Additionally,
even if the City had jurisdiction, staff would be required to determine if another
suitable route existed for the driver to use. Staff believes that some of the backroads
from Justin to Yarborough are smaller and likely have weight-restricted bridges that
the heavier construction vehicles cannot drive over. Under the City's truck route
ordinance, a truck can drive on a non-truck route road if they are dropping off or
picking up along that road.
Staff will look into where the trucks are coming from/going to and see if there is
another route they should be taking. The Denton County Sheriffs Office has
license/weight deputies that staff can ask for assistance from if necessary. The Capital
Projects/Engineering Department confirmed with a Denton County Official, Capricia
Wills, that Denton County maintains Robson Ranch Road. Staff contacts: Frank
Dixon, Police Department and Chandrakanth Muruganandham, Capital
Projects/Engineering
E. DCTA GoZone Questions — On October 12, Council Member Armintor sent a list of
questions regarding the Denton County Transportation Authority's (DCTA) recent
transition to an on-demand service delivery model, which is referred to as "GoZone."
Attached are the questions posed by Council Member Armintor along with the
responses prepared by DCTA leadership. Staff contact: Rachel Wood, Capital
Projects/Engineering
F. Brookfield Lane Sidewalk Project—On October 20, Council Member Beck requested
additional context regarding the planned sidewalk on Brookfield that was described in
the October 15 (the October 15 writeup is attached). The Brookfield sidewalk was
identified in 2012 as one of the Denton Independent School District's (DISD)
selections to be considered under the State's Safe Routes to Schools (SRTS) grant
program.
Given that a considerable amount of time has passed since the SRTS grant application
was approved in 2012, Nette Shultz Elementary has since been renovated and the
entrance to the school is no longer aligned with Brookfield Lane. City staff are
currently coordinating with the Nette Shultz Elementary principal and are conducting
site assessments to confirm if Brookfield or potentially another street is more
appropriate to service students and faculty walking to and from the school. Once staff
has finalized sidewalk location options, a virtual community meeting will be
scheduled for mid-November to discuss these options with residents to seek their
feedback on the potential relocation of the sidewalk project. Staff is also coordinating
the potential change with the North Central Texas Council of Governments who is the
agency responsible for managing the reporting and reimbursements associated with
the SRTS grant program. Staff will share additional details, including the date of the
upcoming community meeting, in a future Friday Report. Staff contacts: Robin Davis
and Rachel Wood, Capital Projects/Engineering
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G. Playgrounds and Shade—On October 21,Council member Maguire asked about future
shade on the new playground at Joe Skiles Park based on a request from a constituent.
Over the last four years, the Parks and Recreation Department has been working to
update numerous playgrounds that had exceeded their typical life expectancy of 15
years. These life spans all depends on vandalism, exposure to weather, maintenance,
color and the manufacture. An example of this is a playground may last longer if it is
located in a shaded tree area compared to a structure that is completely open to Texas
heat.
A playground replacement plan was created in 2018 that forecasts the replacement of
existing structures as well as the integration of new playgrounds to be installed in new
parks. A recent example of a playground replacement is McKenna Park that cost
approximately $435,000. Smaller playgrounds at Bowling Green Park and Joe Skiles
Park were replaced in 2020 and 2021 for the approximate cost of$135,000 each. The
planned replacement for Joe Skiles was for 2022, but staff made adjustments in the
funding to complete this improvement ahead of schedule. All structures have some
shade integrated into the design.
Shade was one of the highest amenities requested with the Parks,Recreation and Trails
System Master Plan. Currently, staff requires a minimum of 50% of shade coverage
with each new playground proposal received during the selection process. As part of
the planning for the park system, staff increased the proposed budgets for each play
structure in the Playground Replacement Plan for future play areas to cover a
minimum of 75% of the play structure. While this is included in the plan, it is subject
to approval of funding each year during the budget process. Staff contact: Gary
Packan, Parks and Recreation
IV. Upcoming Community Events and Meetings
A. Community Tree Giveaway-The Community Tree Giveaway is Saturday,October 23,
8 a.m. to noon at the Denton Landfill, 1527 S. Mayhill Rd., where 700 trees will be
distributed to Denton residents. Pre-registration is required and began on Oct. 1. The
Community Tree Giveaway is Keep Denton Beautiful (KDB)'s largest and longest-
running tree distribution effort. This year, KDB will achieve a tremendous milestone
by giving away its 20,OOOth tree through its annual Tree Giveaway event. Staff
Contact: Autumn Natalie, Parks and Recreation
B. Parks and Recreation Fall Events—The Parks and Recreation Department is hosting a
number of upcoming fall events.
WeHike Wednesdays at Clear Creek Natural Heritage Center beginning October 13
from 9-10 a.m. On Wednesdays in October, free guided hikes will be offered for
individuals looking to start trail hiking or join a small group. Every first Wednesday
is WeHike Women's Wednesday.
The Fall Movie in the Park will be Hocus Pocus at Quakertown Park on October 29
from 6-10 p.m. Families, and individuals are invited to bring their chairs and blankets
out for a costume contest, food trucks, giveaways, and more. The movie will begin at
sunset and will be near the Civic Center Pavilion.
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The Halloween Carnival and Haunted House at MLK Jr. Rec Center is on
October 30. The Halloween Carnival is 10 a.m.- noon and includes vendor tables,
carnival games, and a costume contest. The Haunted House is 6- 9 p.m., and the center
will be transformed into a"Silent Night"themed haunted house.
Stargazing at Clear Creek will include two stargazing sessions at Clear Creek
Natural Heritage Center on October 30, beginning at 9 p.m. and 9:45 p.m. This
program is offered in partnership with UNT who will lead participants in informed
skygazing observations.
Staff contact: Megan Thomas, Parks and Recreation
V. Attachments
A. HSAC Funding Recommendations with Descriptions...............................................13
B. Fiscal Year 2020-21 Fourth Quarter Report...............................................................18
C. Construction Trucks on Monte Carlo Lane................................................................27
D. Roadway Construction Planning Checklist................................................................29
E. ITS Monthly Mobility Report....................................................................................33
F. DCTA GoZone Questions..........................................................................................57
G. Brookfield Lane Sidewalk Project 10-15 Friday Report............................................59
VI. Informal Staff Reports
A. 2021-089 DME Winter Preparedness.........................................................................60
B. 2021-090 Hickory Gas-Insulated Substation .............................................................64
C. 2021-091 Homeless Response-Resources Update.....................................................72
Council Information
A. Council Requests for Information .............................................................................75
B. Council Calendar .......................................................................................................77
C. Draft Agenda for November 1....................................................................................80
D. Draft Agenda for November 2....................................................................................81
E. Future Work Session Items .......................................................................................90
F. Street Construction Report ........................................................................................92
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2021-2022 HUMAN SERVICES ADVISORY COMMITTEE
FUNDING RECOMMENDATIONS FOR GENERAL FUND,CDBG AND CDBG-CV
2021-22 FINAL by SOURCE
2020-21
ORGANIZATION Request Recommendation General Fund' CDBG' CDBG-CV'
Award Award Award
1 CASA of Denton County $20,000 $31,000 $32,000 $36,000 $36,000 $36,000
Children's Advocacy Center for Denton
2 < $153,471 $165,485 $180,405 $100,000 $85,000 $85,000
County,lnc.
3 Chisolm Trail RSVP $5,000 $5,000 $6,000 $12,000 $9,250 $9,250
4 City of Denton-Parks and Recreation $25,000 $29,000 $30,000 $58,894 $45,000 $45,000
5 Communities in Schools of North Texas, $24,000 $30,000 $32,000 $34,000 $34,000 $34,000
Inc.
6 Denton Christian Preschool $26,000 $28,000 $30,000 $30,000 $30,000 $30,000
7 Denton City County Day School $40,250 $38,000 $38,000 $S5,000 $45,000 $45,000
8 Denton County Friends of the Family $35,000 $35,000 $40,000 $50,000 $50,000 $50,000
9 Denton County MHMR $15,000 $18,000 $20,000 $30,000 $28,000 $28,000
10 Fred Moore Day Nursery School $40,000 $35,000 $30,000 $110,000 $35,000 $35,000
Not Previously Not Previously $65,000 $30,000 $30,000
11 Grace Like Rain,Inc.
Funded Funded $12,000
12 Health Services of North Texas,Inc. $45,000 $53,200 $50,000 $75,000 $75,000 $75,000
13 The Junction of Denton County $15,000 $25,000 $40,000 $90,000 $90,000 $90,000
14 North Texas Solutions for Recovery,Inc. Did Not Apply Did Not Apply $10,000 $94,000 $45,000 $4S,000
15 PediPlace $5,000 $10,000 $15,000 $30,825 $2S,000 $2S,000
16 SPAN,Inc. $25,000 $25,000 $25,000 $25,500 $25,SOO $25,500
17 The Salvation Army-Denton $23,250 $31,200 $35,000 $35,000 $3S,000 $17,769 $17,231
TOTAL* $496,971 $558,885 1 $625,405 $931,219 1 $722,750 J62,2:50 $157,769 1 $202,731
GENERAL FUNDS AVAILABLE $322,500 $333,522 $342,318 $352,428 $352,498
CDBG FUNDS AVAILABLE $148,500 $148,978 $157,76, $157,769 $157,769
CDBG-CV FUNDS AVAILABLE $245,957 $202,731
*Additional Program Funds in prior year awards are included in$totals but may not be shown(hidden)if the past program is not currently funded.
1 Approved with Budget Ordinance,September 2020
2 Approved with CDBG Action Plan Resolution,June 2019
3 Approved with CDBG Action Plan Resolution,June 2020
4 Funding awards from 2018-2021 provided through the City of Denton's Fairshare program to provide services to victims of child abuse.Recommendation allocation for 2021-
2022 is in addition to Fairshare funding.
cccr
13
v.3/25/21 DEN TON VN
HUMAN SERVICES ADVISORY COMMITTEE - FUNDING REQUEST SUMMARY
2021-22 FUNDING YEAR
2020-21 2021-22 Other City Projected# Services
Applicant Organization Award Request Funding Served Type Description Link
Family
Recruit,train and support community volunteers to advocate for the
Casa of Denton
CASA of Denton County $32,000.00 $36,000.00 $0.00 300 best interest of abused and neglected children,and to promote
Resources County
community awareness of child abuse issues.
Children's Advocacy Center for Denton Victims Direct client services to help child abuse victims and families needing Children's Advocacy
County, Inc.'
$180,405.46 $100,000.00 $180,405.00 650 Services services. Center for Denton
County
Other Public
Coordination of volunteer services for senior citizens in Denton who
Chisolm Trail RSVP $6,000.00 $12,000.00 $0.00 210 Services provide volunteer services to local nonprofits meeting a community Chisolm Trail RSVP
need.
Provide 56 full scholarships for a summer day camp program to income-
Denton Parks Camps
City of Denton- Parks $30,000.00 $58,894.24 $0.00 56 Child Care eligible kids in need of quality care, mentoring,development of life skills,
&Childcare
leadership,respect for others and respect for self.
Dropout prevention programs in Denton ISD campuses located within
city limits of Denton serving grades K-12 students who struggle with
Communities in Schools of North Texas, Family Communities in
$32,000.00 $34,000.00 $0.00 1365 academic,social,emotional,and/or physical barriers to success and are
Inc. Resources Schools of North Texas
at-risk of dropping out of school based on Texas Education Agency's 14
at-risk criteria.
14
HUMAN SERVICES ADVISORY COMMITTEE - FUNDING REQUEST SUMMARY
2021-22 FUNDING YEAR
2020-21 2021-22 Other City Projected# Services
Applicant Organization Award Request Funding Served Type Description Link
Provide quality education for preschool age children in the Denton
community to ensure children are at or above grade level when entering
Denton Christian
Denton Christian Preschool $30,000.00 $30,000.00 $0.00 48 Child Care kindergarten and help end generational poverty. Funds will cover a
Preschool
portion of salaries for two(2)employees—Bilingual Teacher and Bus
Driver.
Support a diverse,multicultural population of prekindergarten children
and their families in Denton County by providing quality,affordable
Denton City County
Denton City County Day School $38,000.00 $55,000.00 $0.00 47 Child Care childcare and early childhood education.Special emphasis and attention
Day School
are placed on serving children from low to middle-income families.
Funds will cover a portion of the salaries for two(2) Lead Teachers.
Salary support for a Shelter Director to ensure shelter is properly
equipped to improve clients sense of safety, provide support in
Homeless/ Denton County
Denton County Friends of the Family $40,000.00 $50,000.00 $0.00 150 overcoming the impact of violence and abuse,and begin the process of
Housing Friends of the Family
helping the client achieve and maintain self-sufficiency free from family
violence.
Health/ Outreach to Suicide Survivors by LOSS Team who are on-site at the scene
Denton County MHMR
Denton County MHMR $20,000.00 $30,000.00 $0.00 50 Behavioral of a suicide to provide resources and hope to newly bereaved. Funds will
LOSS Team
Health cover the cost of the LOSS Team Coordinator salary.
Fred Moore Day Nursery School 200 Child Care
Provide tuition assistance for early childhood education for low-income Fred Moore Day
families between infancy and 8 years old. Nursery School
$30,000.00 $110,000.00 $0.00
15
HUMAN SERVICES ADVISORY COMMITTEE - FUNDING REQUEST SUMMARY
2021-22 FUNDING YEAR
2020-21 2021-22 Other City Projected# Services
Applicant Organization Award Request Funding Served Type Description Link
Fill the gap and allow parents to access quality childcare without delay
Grace Like Rain, Inez 450 Child Care while waiting to receive assistance through TCCS and TWC. Funds will Grace Like Rain
cover weekly childcare costs.
$12,000.00 $65,000.00 $292,993.00
Health/
Low-cost,sliding-scale fee services for patients of all ages,including
Health Services of North Texas, Inc. 5200 Behavioral women's health and prenatal care.Services include treatment for acute Health Services of
Health &chronic physical and behavioral conditions,immunizations,well visits, North Texas
care management,and access to specialty care.
$50,000.00 $75,000.00 $0.00
Security and staff supporting programs related to daily meals,supportive
a Homeless/ program services,and referrals for individuals experiencing economic The Junction of Denton
The Junction of Denton County 1488 Housing hardships,food insecurity, Enhanced Shelter,program services,and County
referrals for individuals experiencing homelessness.
$40,000.00 $90,000.00 $500,000.00
Health/
Provide"scholarship"funds to those who need services but cannot pay,
North Texas Solutions for Recovery, Inc. 200 Behavioral as well as the integral case management services that ensures success in Solutions of North
(SONTX) Health the program. Funds will pay for a portion of the salary for case manager Texas
personnel and scholarships for bed days.
$10,000.00 $94,000.00 $0.00
Health/
PediPlace 386 Behavioral Primary healthcare for children residing in Denton ages birth to 18 who pediPlace
Health are uninsured or qualify for Medicaid or CHIP benefits.
$15,000.00 $30,825.00 $0.00
16
HUMAN SERVICES ADVISORY COMMITTEE - FUNDING REQUEST SUMMARY
2021-22 FUNDING YEAR
2020-21 2021-22 Other City Projected# Services
Applicant Organization Award Request Funding Served Type Description Link
Food Senior nutrition program providing hot,nutritionally regulated home
SPAN, Inc. 895 SPAN
Security delivered and congregate meals for senior adults in Denton.
$25,000.00 $25,500.00 $0.00
Homeless/
Assistance with food provided during the K.A.R.E. Kitchen daily meals
The Salvation Army-Denton 4 7849 Housing and Food Pantry for clients experiencing homelessness and low-income Salvation Army Denton
households.
$35,000.00 $35,000.00 $656,465.00
TOTALS $931,219.24
GENERAL FUNDS AVAILABLE $352,498.00
CDBG FUNDS AVAILABLE $157,769.00
CDBG-CV FUNDS AVAILABLE $685,440.00
UNPROGRAMMED FUNDS -$264,487.76
1-Children's Advocacy Center receives$180,405 through the City of Denton's Fairshare program to provide services to victims of child abuse.
2-Grace Like Rain receives$292,993 from the City of Denton to provide Rapid Rehousing and Homelessness Prevention services through the Emergency Solutions Grant program.
3-The Junction of Denton County receives$100,000 from the City of Denton to provide Rapid Rehousing services,and$400,000 to provide Enhanced Shelter services.
4-The Salvation Army of Denton receives$656,465 from the City of Denton to provide Emergency Shelter, Rapid Rehousing and Homelessness Prevention services through the Emergency Solutions Grant program.
*CDBG-CV Note:Staff are reviewing applications to determine project eligibility for CDBG-CV funding.
17
CITY IntemaI Audit Department
or
DENTON Accountability • Tmnsparency • Integrity • Qua lity
MEMORANDUM
DATE: October 22, 2021
TO: Honorable Mayorand Members ofthe City Council
FROM: Madison Rorschach, City Auditor AOL,
SUBJECT: FiscalYear202O-21 Fourth QuarterReport
FY20-21 Annua 1 Aud it Pla n Sta tus
Aud it ProjectStatus — 'Ilse InternaI Aud itDepartmentisresponsible for
conducting auditsto assessa variety of risks including intemalcontrol
weaknesses, inefficiencies in City operations, ineffectiveness of City programs,
and noncompliance with laws, regulations, and policies. Each year, an annual
auditplan isapproved bythe CityCouncilto establish the workload ofthe
IntemalAudit Department. The following table summarizesthe statusofeach
audit project included on the FY20-21 AnnualAudit Plan at the end ofthe third
quarter.
Table 1: FY20-21 Audit Project Status As of09/30/21
Audit Project Status Months Month
Budgeted Actualss
Overflow: Health Insurance Operations Closed 1.00 1.00
0 ve rflo w: Me te r Re a d in g &Billin g: Ele c tric &Wa te r Utilitie s Closed 2.00 3.00
Utility Payment Assistance Program C lose d 2.00 3.25
Municipal Court Payments Process Closed 2.00 3.00
Building Permit Pro cesses Closed 3.00 4.00
WaterSystem Operations: Rate Structure Closed
WaterSystem Operations: Distnbution Closed 4.00 4.75
WaterSystem Operations: Production Closed
Emergency Me d is a 1 Se ry is e s: Ambulance Billin g a Fie Id w o rk 4.00 'IBD
PayrollAdministration Closed 2.00 2.75
Utility StreetCuts Closed 1.00 0.50
COVD-19 Response: DisasterReimbursements Complete 1.00 0.25
Ac c o unts Pa ya b le C lose d 1.00 1.00
Roadway Quality Management Reporting 1.00 0.50
Police Overtime Fieldwork 1.00 NA
Police Property Room: Procedures Not Started 1.00 NA
Risk Asse ssm e n t Reporting 2.00 NA
I Month actuals reflect the number of months it took to complete fieldworkon the project. 1hisis
calculated from the date the project was initiated to the date first draft report was distributed to
management.
2 'Ihis audit project was retitled from Emergency MedicalServices: Billing &Collections during the
reporting process. 'Ihe scope ofthe audit project was not affected.
215 E. McKinney St., Denton, TX 76201 • (940) 349-7228
18
Post-Audit Feedback Survey Results —Based on the three audit project reports
issued during the fourth quarter offisca lye ar2020-21, the InternalAudit
Department's services were rated 5.00 out of five stars by auditee department's
staffwitha 40 percent response rate .
Avg . Q4 InternalAudit Service Rating :
Ad-Hoc Project Updates — 'Ilse IntemalAudit Department completed the
following Consultation projects during the fourth quarter offisca lye ar2020-21:
➢ Three Advice requests from Procurement & Compliance and Parks &
Recreation.
FiscalYearEnd Update
IntemalAudit Department AnnualPerformance Metrics —Table 2belowis
intended to provide the City Counciland InternalAudit Advisory Committee
with a snapshot of the Internal Audit Department's performance over the past
fiscalyear. lhese metricsare intended to meaningfully measure the
Department's output, economy, efficiency, effectiveness, and outcomes as
defined below:
➢ Output: the numberof audit reports—including follow-up reviews —
published during each fiscalyearnormaEzed bythe numberofbudgeted
full-time equivalent positions;3
➢ Economy: cost peraudit report published including Department salaries,
audit staff professionaldevelopment, and audit toolexpenses;
➢ Efficiency: the percentage of new audit projects closed compared to the
relevant fiscalyearauditplan —this measure excludes overflow project
and follow-up review c to sure s;
➢ Effectiveness: the percentage of recommendations issued that were fully
concurred —this measure excludes partialconcurrence ; and
➢ Outcomes: the average implementation rate foraudits issued during the
past three fisc a 1 ye a rs (i.e . fo r FY2020-21 a ud its issued during FY18, FY19, &
FY20) —this measure willchange from yearto yearasfollow-up reviews
are performed.
Table 2: InternaIAudit Performance Metrics
Metric FY2018-19 FY2019-20 FY2020-21 Proposed Goal
Audit Reports Published Per FIE 1.67 4.67 4.00 3.00
Audit C o st p e r Published Report $79,400 $25,500 $27,200 $30,000
On-Time Audit Plan Completion 25.0% 37.5% 85.7% 80.0%
Recommendations Concurred 85.9% 87.2% 93.1% 90.0%
three-Yearhnplementation Rate NA NA 73.6% 70.0%
3 'Ihismeasure hasbeenbenchmarked to othersimilarly sized Texascity audit shops forreference
in Attachment 1.
Pa g e 2
19
It should be noted that these metricshave notbeen officially adopted. 'Ihese
metrics and proposed goals willbe discussed with the InternalAudit Advisory
Committee before being formalized in the InternalAudit Procedures Manual.
AnnualAuditing Standards Compliance Report —As required bythe Internal
Audit Department's Procedures Manual, I have completed the Fiscal Year 2020-
21 Auditing StandardsCompliance Re p ort. This re p ort summa rize s the Internal
Audit Department's compliance with G e ne ra fly Ac c e p to d G o ve mm e nt
Auditing Sta nd a rd s in c lud ing structuraIindependence, staffethics,
independence, & competence, and project compliance .
The report concludes that the Department's quality control system as suitably
designed and operating effectively during FiscalYear2020-21. Additionaldetails
can be reviewed in Attachment 2 of this report.
Post-Audit Feedback Survey Results —In orderto promote continuous
improvement and facilitate communication between the IntemalAudit
Department and auditees, a Post-Audit Feedback Survey is distributed after
each report issued during an audit project. Forthe twelve audit projectreports4
issued during FiscalYear2020-21, the Department had a 41 percent average
response rate to this survey. the results are summarized in Table 3:
Table 3: Post-Audit Feedback Survey Results
Survey Question Percent Agree or Strongly Agree Proposed
FY19-20 FY20-21 Goal
Clearly communicated Obj., Scope, &Timing 60% 92% 90%
Professional&Constructive Approach 90% 96% 90%
Responsive to Suggestions&Concerns 70% 96% 90%
Made Efforts to Minimize Disruption 100% 92% 90%
Added Value through Meaningful Results 70% 88% 90%
Unbiased &Objective Report 60% 92% 90%
Average Internal Audit Service Rating 4.00 4.79 4.25
AdditionalItems ofNote
Fraud Response Policy Adoption — On September28, 2021, the City Council
adopted the Fraud Response Policy. Priorto thispolicy, the Cityhad established
administrative procedures forresponding and investigating fraud. The adoption
ofthe Fraud Response policyformalized these proceduresasa policyaswellas
requiring the IntemaIAudit Department to:
➢ Coordinate a city-wide fraud prevention and detection training program;
➢ Ensure an anonymousmethod ofreporting fraud suspicions oraflegations
is made available to employees; and
4 Audit project reports include new audits and follow-up reviews.
Pa g e 3
20
➢ Develop formalprocedures forreceiving, tracking, and managing fraud
allegations and investigations in conjunction with othermembers ofthe
Investigation Committee .
Adoption ofthe Fraud Response Policyfulfillsone ofthe IntemalAudit
Department's stated goals for fiscal year 2020-21.
Atta c hm e nts
1. Published Audit Report Comparison
2. FiscalYear202O-21 Auditing Standards Compliance Report
Pa g e I 4
21
Published Audit Report Comparison
5
4.5
4
3.5 -
3
2.5 — -
w
¢ 2
1.5
1
0.5
0
Lubbock(3 FIE) Garland (5 FIE) Arlington (5 FIE) Denton (3 FIE) College Station (2 FIE)
■2018-19 ■2019-20 ■2020-21
22
1".Y Effective Date: 01/26/2021
F DENTON La st Updated: 09/30/2021
Auditing Standards Compliance Report
FiscaIYear: 2020-21 Procedure ManualVersion: 2.0
Risk Asse ssm e n t Type : Limited Audit Plan Ordinance : 21 -274
Table 1: New Audit Projects Completed (FY2020-21)
Project Issued Audit Compliance
Date Lead Che c klist Comp le te d
018 Health Insurance Operations 11/10/2020 Rorschach Yes
017 Utility MeterReading &Billing: Electric 01/12/2021 Sama Yes
&Wa to r Utilitie s
020 Utility Pa ym e nt Assista nc e Pro g ra m 04/06/2021 Ja c kso n Ye s
019 Munic ip a I C o urt Payments 04/13/2021 Sama Yes
021 Water System Operations: Rate 06/22/2021 Rorschach Yes
Struc ture
022 Building Pe rm it Pro c e sse s 07/20/2021 Jackson Yes
021 WaterSystem 0 p e ra tio n s: Distrib utio n 07/27/2021 Sama Yes
021 WaterSystem Operations: Production 09/14/2021 Rorschach Yes
023 PayrollAdministration 09/28/2021 Sama Yes
'Ilse following assessment documents the standards underwhich the hitemaI
Audit Department's work was conducted forone fiscalyearand verifiesthe
e ffe c tive n e ss of C ity's qua lity c o n tro l p ro g ra m including the fo llo w in g c ritic a l
components:
➢ Department Independence & Ethics;
➢ Audit Staff Competence ; and
➢ Performance Audit Standard Compliance .
Based on the results of the following review, it is my opinion that, the City of
Denton InternalAudit Department's internalquality control system was suitably
designed and operating effectively to provide reasonable assurance of
compliance with Government Auditing Standards for audits published during
the period October 1, 2020 through September30, 2021 Based on this
assessment, necessary changes have been made to the Department's
Procedure Manual.
Digitally signed by Madison Rorschach
DN:do=com,dc=cityoftlenton,tic=codad,ou=Department Users and
Madison Rorschach Groups,ou=G--1 Govemmenf,ou=Infernal Audd,cn=Madison 10/4/2 021
City Aud ito r: Rorschach,email=Madison.Rorschach(�cityofden[on.com Date :
Date:hacf,ela,l Madi o-05'00'
23
Effective Date: 01/26/2021
Ia st Updated: 09/30/2021
DENTON
'The InternalAudit Department currently follows the 2018 revision of Government
Auditing Standards as promulgated bythe United States Government
Accountability Office . 'Ihis checklist was developed based on these standards,
the InternalAudit Department's Procedures Manual, and the Association of
LocalGovernment Auditor's PeerReview Guide for Yellow Book organizations.
The following assessmentswere conducted and used to inform the opinion
issued on the coversheet.
Structural Independence
'Ilse City ofDenton's InternalAudit Department is considered structurally
independent as defined by GAGAS 3.56, ifthe department head:
a. Isaccountable to the head ordeputyhead ofthe gov. entityor yes
those charged with governance ;
b. Reportsthe engagement results both to the head ordeputyhead yes
ofthe gov. entity and to those charged with governance ;
c . Is located organizationally outside the stafforline management yes
function ofthe unit underaudit
d. Has access to those charged with governance ; and Yes
e. Is sufficiently removed from pressures to conduct engagements and
report findings, opinions, and conclusions objectively without fearof Yes
re p risa L
Au d it Sta ff&Ethic a 1 Prin c ip le s
Table 2 summarizes the Audit staff employed during the yearaswellastheir
completion ofthe required AnnualEthics Pledge Form forthisfiscalyear:
Table 2: Inte ma I Aud A Sta ff& Annual Ethic sPledge Summary
Sta ff Me m b e r Title Sta rt Da to Ethics Pledge Completion Date
Madison Rorschach City Auditor 01/02/2019 01/22/2021
NeerajSama Senior Auditor 06/24/2019 01/21/2021
AmberJackson Se nior Auditor 12/14/2020 01/21/2021
24
Effective Date: 01/26/2021
°F Ia st Updated: 09/30/2021
DENTON
Project Independence &Competence Evaluation
Independence Evaluations are completed separately by each auditorassigned
to each audit project and include an evaluation of previous non-audit services
performed. Competence evaluations are completed bythe CityAuditorfor
each audit project and are based on staff previous experience and Continuing
ProfessionalEducation Compliance Reports.
Table 3 showswhich auditors completed independence assessments foreach
project and whethera competence evaluation wascompleted.
Table 3: Independence & Competence Evaluations foreach Project (FY20-21)
Project Evaluations Completed
Independence Competence
018 Health Insurance Operations Rorschach, Sama Yes
017 Utility MeterReading &Billin g: Ele c tric Sa ma, Rorsc ha c h Yes
&Wa to r Utilitie s
020 Utility Payment Assistance Program Jac kso n, Ro rsc ha c h Yes
019 Munic ip a I Court Payments Sama, Rorschach Yes
021 WaterSystem Operations: Rate Structure Rorschach, Sama, Jackson Yes
022 Building Permit Processes Jac kso n, Ro rsc ha c h Yes
021 WaterSystem Operations: Distribution Rorschach, Sama, Jackson Yes
021 WaterSystem Operations: Production Rorschach, Sama, Jackson Yes
023 PayrollAdministration Sama, Rorschach Yes
25
cm Effective Date: 01/26/2021
°F DENTON La st Updated: 09/30/2021
GAGASCompliance Verification
Of the audits completed during this fiscalyear, three projects were randomly
selected and reviewed to ensure GAGASwas appropriately followed and
compliance was adequately documented:
WaterSystem Ops: WaterSystem Ops: Munic ip a I Court
Rate Structure Production Payments
Review ofNon-Audit
Projects &Legal Yes Yes Yes
Proceedings
Evidence ofPlanning Yes Yes Yes
Pro je c t Risk
No Yes Ye s
Asse ssm e nt
Understanding of Yes Yes Yes
Operations &Controls
Use of Professional Yes Yes Yes
Ske p tic ism
Suffic ie nc y &
Appropriateness of Yes Yes Yes
Evidence
Elements ofa Finding Yes Yes Yes
Adequate Yes Yes Yes
Sup e rvisio n
Objectives, Scope, &
Methodology Yes Yes Yes
Communicated
Management
Yes Yes Yes
Responses
Issued Report Yes Yes Yes
Compliance
Yes Yes Yes
Statement
Referenced Report Yes Yes Yes
Post-Audit Feedback Yes Yes Yes
Surve y
26
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DENTON
Consistency with Planning
rHas project design been checked Yes No N/A Comments
Comprehensive Plan
Mobility Plan
American Association of State Highway and
Transportation Officials Criteria
Texas Manual on Uniform Traffic Control
Devices Criteria
Americans with Disabilities (ADA)
Transition Plan
Utility Master Plan(s)
Bicycle and Pedestrian Friendly Development
'Fes No _N/A comments
Barrier-free pedestrian and cycling routes? With
key connections to existing external networks
(e.g. transit, parking lots, etc.)?
Access or rights-of-way to connect with future
developments, neighborhoods, or trails? If yes,
please list access points.
Trails, sidewalks, bike lanes, or transit routes
from the proposed development to typical
destinations (i.e. school, recreational facilities,
business district, multi-use trail system)? If yes,
please list known destinations.
Is there an existing or planned regional multi-use
trail located adjacent to or within a 1/4 mile of
the project site?
Are there any physical or perceived impediments
to bike or pedestrian use of the proposed facility?
Is the development in the proximity to transit
bike/ ped generators:
1
29
Transit Stops
Schools
Nursing Homes
Offices/Business Environments
-Recreation Facilities
Athletic Fields
Vision Zero
Have correctable collision trends been identified
and reviewed?
Is the project in a high-density land use area that
has pedestrian/bicycle/motor vehicle use traffic?
Is there a high amount of crossing activity at
intersections? If yes, please describe further in
comments.
Night Crossing Activity
Midblock
Adequate lighting
Sidewalks and Intersections:
Crosswalks are at least 10' wide
Crosswalks prominently marked with min 6" line
Crossing distances are minimized
Proper lighting type and placement
Pedestrian signals are provided
Pushbuttons are provided and accessible
Will "no turn on red" initiatives be considered at
appropriate intersections?
Are roads being reviewed for feasibility of
lowering speed limits?
Do the proposed roadway(s) intersection(s)
provide for clear sight triangles and adequate
sight and stopping distances?
Americans with Disabilities Act (ADA) Considerations
Points of Consideratiow. Lyes No N/A Comments
Intersections have been reviewed for:
ADA Accessible Pushbuttons
ADA compliant slope grade
2
30
Textured curb cuts
Audible Crossing signals
Longer signal cycles
Head/shoulder clearance for visually impaired
Signage conflicts
Proper lighting
Sidewalks and multi-use trails have been reviewed
for:
Utility covers and inlets flush with surface
ADA accessible width
Sidewalk connectivity
ADA Accessible entrance/exit ramps
Connectivity to Facilities:
Places of recreation/parks
Social Service Center Establishments
Public Transportation terminals/stops
Goods and Services Establishments
Places of Education
Food and Drink establishments
On Street Parking
Minimum number of van accessible parking spots
available
Accessible Spots denoted with signage
Curb Ramp Accessibility with ADA grade/slope to
connect to sidewalk facilities
Complete Streets
'DoesDeall;&Wposal Consider: 'UME/A comments
Green Streets, with a focus on:
Urban Forestry
Pedestrian accommodations
Bicycle Racks
Rain Gardens/Vegetation
Storm Water Management
Permeable Surfaces
Active Zones
Bicycle areas separate from sidewalk and vehicle travel
areas
Multi Use Trails/side paths
On-Street bike lanes
Street Zones, Curbside:
Accessible Parking
Mobile Vendor Parking
3
31
Electric Vehicle Charging Stations
Loading Zones
Transit Stop Zones
Bike Rack/Parklets
Street Zones, Medians:
Urban Forestry
Appropriate width for safe median maintenance
Adequate turn lanes/accessibility
Street Zones, Travel Zones:
Lane width is appropriate for street type
Lane width is appropriate for speed limit
Lane width is appropriate for traffic volumes
2 way turn lanes in the absence of medians
Shoulders on high speed roads
Can accommodate maximum number of lanes if
appropriate based on current and future volume
demands
Subterranean utilities minimum horizontal spacing
able to be accommodated
Connectivity
Considers and addresses current and future
connectivity needs in the area
Connectivity considerations include vehicle/bike and
pedestrian networks
Dead ends and cul-de-sacs avoided on non- residential
roads
Provides redundancy in emergency access points
4
32
-.MIA
CITY
OF
DENTON
City of Denton Transportation/Mobility
Project Status Report
Prepared by ITS
October 2021
PROJECTS
• Project Summary............................................page 2
• FM 2181 North-South....................................page 3
• I-35E/Mayhill.................................................page 5
• I-35/35E/35W Merge......................................page 7
• I-35/US 380 Interim Improvements ...............page 9
• I-35 North.....................................................page 11
• I-35W Main Lanes........................................page 13
• 1-35W Frontage Roads .................................page 14
• US 380/US 377.............................................page 15
• US 380 East..................................................page 17
• US 380 Feasibility Study..............................page 19
• Loop 288 West .............................................page 20
• FM 1515 .......................................................page 21
• FM 1173 .......................................................page 22
• Elm and Locust.............................................page 23
• Glossary of Acronyms..................................page 24
33
PROJECT SUMMARY
PROJECT LET DATE CONTRACTOR/ CONSTRUCTION COST
ENGINEER
FM 2181 North-South 07-11-2017 Zachry $37,641,150
1-35E/Mayhill 06-2025 LTRA $72,094,705
1-35/35E/35W Merge 01-2025 AECOM/Stantec $397,991,207
1-35/US 380 Interim 07-02-2021 Jagoe Public $1,834,246
1-35 North 12-2022/2024 Stantec $763,903,737
1-35W Main Lanes * HNTB $467,537,765
1-35W Frontage Roads * HNTB $376,973,505
US 380/US 377 06-04-2020 Ragle Construction $21,269,537
US 380 East 08-04-2021 Zachry $140,553,393
US 380 Feasibility Study * HDR
Loop 288 West * CP&y $63,060,082 (frontage
road only)
FM 1515 * LTRA $36,775,382
FM 1173 * Garver $47,031,629
Elm& Locust
TOTAL $2,426,666,338
34
FM 2181 North-South
CSJ: 12054-02-015 Schematic Approval: I December 15,2005
Project Description: Widen from two-lane to six-lane divided Environmental Clearance: January 28,2008
roadway
From City of Denton/Corinth City limits ROW Acquisition Completed: January 25,2013
Limits: to Lillian Miller
Utility Relocations Complete: November 2017
Construction Cost: $37,641,150 100% Plans: May 22,2017
Firm: Zachry Let Date: July 11,2017
Project Manager: I Stacy Clack/Kyle Petigo Construction Complete: August 2022
(r ;86
2181 ,r
2181
Current Activity•
• Construction: MCM was defaulted on January 24, 2019.
• Zachry was selected as contractor to complete work on FM 2181.
• Zachry began construction on November 11, 2019. There are 558 working days. See attached
TxDOT construction report.
• Action Item: City of Denton and TxDOT resolve outstanding claims regarding damage to
DME sewer and water and equipment damage.
35
TxDOT Monthly Project Report
Date of report: October 7, 2021
Report prepared by: Stacy Clack
Project: FM 2181
Control: 2054-02-015
Highway: FM 2181
Limits: From: City of Denton/Corinth City Limits
To: Lillian Miller
Contractor: Zachry
TxDOT Project Manager: Stacy Clack Phone: (817) 504-6696
TxDOT Project Manager: Christian Bonilla Phone: (214) 317-2489
Contractor's Superintendent: Karim Atiyeh Phone: (972) 400-4325
Date Work Began: November 11, 2019
Anticipated Completion Date: August 2022
Current Activities:
Current activities include: Erosion control/barricades. Placing lime treated subgrade phase 2
(southbound lanes and side streets). Storm drainage completion(phase II); leave out areas where utilities
were cleared. Asphalt underlayment southbound(phase 11 side streets and tie-ins). Concrete paving main
lanes southbound. Concrete driveways. Continue addressing conflicts with walls (next phase) as well as
other various utility conflicts. Culvert G drainage issues awaiting work authorization. Wall activities for
178R and 18OR ceased due to design error; sound walls were added to the project after utility relocation
conflicts identified.
Narrative description of last month's activities: Erosion control/barricades. Placed lime treated
subgrade phase 2 (southbound lanes). Continued tying steel for southbound phase 2 paving in areas cleared
and ready. Culvert G drainage issues awaiting work authorization. Price received on 9-7-21. Wall
activities for 178R and 18OR ceased due to design error; sound walls were added to the project after utility
relocation conflicts identified.
Narrative description of activities planned for next month: Continue concrete paving southbound lanes
phase 2. SW3P items. Traffic switch(phase 2 to phase 3 —northbound). Begin subgrade/excavation
northbound lanes. Complete tie-in for drainage northbound. Grading/sod.
Traffic issues: Anticipate traffic switch to next phase (northbound) in November 2021.
Item(s) of work currently controlling project completion: Various utility conflicts. Concrete paving.
Traffic switch to next phase (northbound).
Other items of significance: Utility conflicts. Frontier Fiber and Verizon Business Fiber: Bent Oaks
Drive. Culvert G City of Denton line conflict(received pricing for emergency work authorization on 9-7-
21). Atmos gas line at wall 178R and 180R. CoSery Gas line and power lines at Hickory Creek(open
conflict but RFI was answered by TxDOT 9-7-21); Zachry to proceed.
36
CSJ: 0196-01-109 Schematic Approval: February 2011
Limits: I-35E intersection with Mayhill from Environmental Clearance: January 31,2012
Pockrus Page Rd to Loop 288
Description: Reconstruct interchange at Mayhill and ROW Acquisition Completed: March 2022
I-35E and existing 4-lane frontage roads
Utility Relocations Complete: September 2023
Est.Construction Cost: $72,094,705 City of Denton Utility
Relocations Complete:
Funding: CAT 2: $72,094,705 100% Plans: I June 2022
Firm&Key Contact: I LTRA,Tyler Martin Ready to Let Date: September 2023
TxDOT Project Manager: I Don Vo Let Date: June 2025
rV
ww .
cc
A.
Ai
All
-71
C
1 I
.
pA
Current Activity•
• PS&E: Consultant is working to incorporate additional scope of work for braided ramps. The 60%
(plans adequate)plan set was resubmitted on October 4, 2021. The 95%plans are expected in
February 2022.
• ROW: There are 43 total parcels. There are 2 parcels in appraisal, 3 parcels in ED, and 38 parcels
in possession.
• Utilities: Utilities are being coordinated by Cobb Fendley. Utility coordination meeting was held
on September 29, 2021.
o Atmos Gas: Pending permit and agreement.
o AT&T: Will be entering joint duct bank. Pending permits.
o Charter/Spectrum: Awaiting revised DME plans; upon receipt of same, will take
approximately 90 days to finalize plans. Agreement pending.
o CoSery Gas: Pending permit and agreement. Setting up meeting to discuss alignment
changes in ROW.
o City of Denton water and sewer: Pending design changes and agreement. Bi-weekly
meetings being held.
o DME: Preliminary plans under review. Agreement with TxDOT pending. Easements
pending.
o DISD: Pending design and agreement. Pending meeting with District to discuss
reimbursement eligibility.
37
o Frontier: Pending permit and agreement.
o Grande: Awaiting Frontier relocation plans; will take approximately 30 days to finalize
plans upon receipt.
o Lumen: Pending permit and agreement.
o NGG: abandoning in place. TxDOT to verify abandonment; need agreement for
abandonment.
o Oncor: Permits previously approved have since expired. Oncor to resubmit agreement with
revised estimate.
o Unite Private Networks: New install permits have been submitted; to be reviewed after
ROW is assessed.
o Verizon/MCI: New install.
o Zayo: Pending permits and agreement. Estimating agreement for review mid-to late
November.
38
1-35/35E/35W Merge
CSJ: 10195-03-090(I-35E/W to US 380) Schematic Approval: • -090: August 201 1
0195-03-087 S 380 to US 77 -087: January 31,2019
Limits: From I-35E/W to US 77 north of Denton Environmental Approval: -090: June 2017
AJ -087: October 7,2019
Reconstruct interchange and existing 14
Description: frontage roads;reconstruct and widen to 6/8- ROW Acquisition Complete: October 2021
lane rural freeway with ramp modifications
$397,991,207 Utility Relocations Complete: August 2023
Est.Construction Cost: -099: $43,821,225
-090: $130,812,652 City of Denton Utility
-087: $223,357,330 Relocations Complete:
$397,991,207
Funding: CAT 2: $35,008,319 100% Plans: June 2022
CAT 4: $43,647,905
CAT 12: $319,334,983
Firm&Key Contact: AECOM(-090); Stantec(-087) Ready to Let Date: August 2023
TxDOT PM: Dawit Abraham Let Date: September 2023
.1 - 77
• � - - '♦
'�
i )bN-
Current Activity•
• PS&E: The combined 60%plan review is complete. Consultant is working toward the 95%
plan submittal. The estimated date for the 95%plan submittal is October 29, 2021.
• City has requested details from TxDOT regarding medallions used on AGL project, as well as
cross section files. TxDOT has sent requested files to City of Denton regarding aesthetics.
Follow-up aesthetics meeting to be held with city.
• ROW: There are 15 parcels for acquisition for the 0195-03-090 CSJ. There are 2 parcels in
negotiations, 1 parcel in ED, and 12 parcels in possession.
• There are 44 parcels for acquisition for the 0195-03-087 CSJ. There are 7 parcels in
negotiations, 1 parcel in ED, and 36 parcels in possession.
• Utilities: LTRA is conducting utility coordination. Utilities are awaiting plans adequate for
the Bonnie Brae and Windsor Road additions to the projects. Status of utilities in conflict:
39
o AT&T: Design expected in March 2022. Agreement expected in April 2022.
Anticipate start of relocations in June 2022 and completion in December 2022.
o Atmos Distribution: Design expected early February. Agreement expected April 2022.
Anticipate start of relocations in April 2022 and completion in October 2022.
o Atmos Transmission: Preliminary design expected mid-January 2022. Agreement
expected April 2022. Anticipate relocations start in May 2022 and completion in May
2023. Project dependent on easement acquisition.
o Brazos Valley Electric: Design expected in October 2021. Agreement expected in
November 2021. Anticipate relocations start in December 2021 and completion in
February 2022.
o Charter-Spectrum: Design expected in April 2022. Agreement expected in June 2022.
Anticipate start of relocations in July 2022 and completion in October 2022.
o City of Denton Water/Wastewater: Final design expected in July 2022. Agreement
expected in October 2022. Anticipate start of relocations in November 2022 and
completion in July 2023. Dependent upon acquisition of easements.
o CoServ: Design expected early January 2022. Agreement expected to be finalized
early February 2022. Estimate start of relocations in April 2022 and completion in
September 2022.
o Eagleridge Operating LLC: Design expected in March 2022. Agreement expected in
May 2022. Anticipate start of relocations in June 2022 and completion in September
2022.
o DME Distribution: Design expected in March 2022. Agreement expected in May
2022. Anticipate start of relocations in June 2022 and completion in January 2023.
o DME Transmission: Design expected in February 2022. Agreement expected in April
2022. Anticipate start of construction in July 2022 and completion in April 2023.
Utility is awaiting geotech data for foundation at Oak Street crossing to finalize design
in this area.
o Fiberlight: Anticipate start of relocations in March 2022 and completion in July 2022.
Awaiting utility owner to confirm as-built drawings that line was placed in proper
location. If in conflict, may have to adjust in certain locations.
o Frontier: Relocation complete at 1-35 crossing along Loop 288. Staking ROW to verify
proper location.
o Level 3/Lumen: Design expected in April 2022. Agreement expected in May 2022.
Anticipate start of relocations in May 2022 and completion in October 2022.
o UNT Fiber: Fiber crossing IH-35E south of Bonnie Brae in review to confirm if it will
be in conflict.
o Verizon Business/MCI: Design expected in February 2022. Agreement expected in
April 2022. Anticipate start of relocations in May 2022 and completion in October
2022.
o Zayo: Design expected in June 2022. Agreement expected in July 2022. Anticipate
start of relocations in August 2022 and completion in January 2023.
40
CSJ: 0195-03-090
Limits: North of Oak Street to south of US 380
Interim improvements exit ramp on I-35E
Description: and lanes at US 380
Construction Cost: $1,834,246 ` 1
Funding: CAT 8 r
Firm: TxDOT
TxDOT PM: Branden Barnett 1
100% Plans: April 30,2021
I
Let Date: July 2,2021
Construction Completion: January 2022
t
Current Activity•
r
• Construction: The project let on July 2, 2021. ''•
The project was awarded to Jagoe Public
i
Company with a low bid of$1,834,246.32 at
12.19% over the engineer's estimate. There are 1
4 months of barricades and 120 working days.
The pre-construction meeting was held on
September 9, 2021. Construction began on
September 20, 2021. TxDOT is reviewing
options for 24-hour workday in order to
expedite construction timeframe. See attached
TxDOT construction report.
i '
f
10
�i
e '
r
41
TxDOT Monthly Project Report
Date of report: October 11, 2021
Report prepared by: Branden Barnett
Project: F 2021 (900)
Control: 0195-03-100
Highway: IH35
Limits: From: Oak St
To: North of US 380
Contractor: Jagoe
TxDOT Project manager: Branden Barnett Phone: (214) 392-1791
Contractor's Project Manager: Brian Lee
Contractor's Superintendent: Rolando Rangel
Date Work Began: September 20, 2021
Anticipated Completion Date: January 18, 2022
Current Activities:
Current activities include: Placed asphalt paving on proposed exit ramp and auxiliary lane.
Removing/Relocating illumination along IH-35.
Narrative description of last month's activities: Placed traffic control devices for Phase I
construction. Placed concrete traffic barriers along main lanes of I11-35, removed existing entrance
ramp, constructed drainage headwall, and placed lime along proposed exit ramp and extra lane on
northbound frontage road.
Narrative description of activities planned for next month: Relocate ITS along northbound
frontage road. Remove striping on IH-35. Place striping on IH-35, exit ramp, and auxiliary lane.
Traffic issues: Existing IH-35 northbound entrance ramp closed. Traffic will no longer be able to
enter IH-35 northbound main lanes until north of US 380.
Plans for changes in traffic patterns: Potential traffic switch on 11-19-21 into Phase 1, Stage 2
(construction of new entrance ramp; completion of proposed exit ramp; and opening to new traffic).
Item(s) of work currently controlling project completion: Asphalt paving, ITS, illumination, and
signs.
Other items of significance: Potential material delays and/or weather.
42
1-35 North
CSJ: 0195-02-074;0195-02-081; 0195-01-116 Schematic Approval: January 31,2019
Limits: From US 77 to FM 3002(Cooke County line) Environmental Approval: October 7,2019
Reconstruct and widen 4-to 6-lane rural
Description: freeway with ramp modifications and ROW Acquisition Complet March 2022
reconstruct 4-to 4/6-lane frontage roads
1763,903,737
Est.Construction Cost -074: $484,846,537 Utility Relocations December 2023
-081: $196,670,000 Complete:
-116: $82,387,200
$763,903,737
Funding: CAT 4: $155,272,807 100% Plans: October 2022
CAT 11: $30,664,453
CAT 12: $577,966,477
Firm&Key Contact: Stantec Ready to Let Date: December 2023
rT-DOT PM: Dawit Abraham Let Date: December 2024(-081)
December 2025 -074
174,
ROSSIon .4,--
0 0 Kr
000z f ��
CSJ*0195-02-081
two
F 3
Cro
z� 380
"!f y;', r.
HI hian
Atin
T,
Current Activity:
• PS&E: The 60%plan set has been submitted to TxDOT for review.
• ROW: There are 115 parcels for acquisition for the -074 CSJ. There are: 3 parcels in
negotiations, 2 parcel in appraisal, 20 parcels in ED, and 90 parcels in possession.
• There are 23 parcels for acquisition for the -116 CSJ. There are: 1 parcel in negotiations, 2
parcels in ED, and 20 parcels in possession.
• Utilities: Additional utilities may be added to conflict list with SUE completed.
o AT&T: Relocation plans currently in design; preliminary plans expected in February
2022.
o Atmos: Plans are underway; anticipate submittal of preliminary plans in May 2022.
Test holes scheduled to confirm depth.
43
o CenturyLink: Confirming conflicts along I-35. Preliminary plans TBD. Scheduling
meeting to discuss questions from utility owner.
o City of Denton Water/Wastewater: Plans are underway; anticipate submittal of
preliminary plans in April 2022. Pursuing easements.
o Frontier: Relocation plans are underway; preliminary plans expected in June 2022.
o Level 3 (Lumen): Relocation plans are underway; preliminary plans expected in June
2022.
o MCI: Relocation plans are underway; preliminary plans expected in May 2022.
o OneOK Gas: In process of confirming gas line location. Requesting meeting with
utility owner.
o Sanger Electric: Relocation plans in design concurrent with I-35/FM 455 relocations.
Design expected January 2022 for lines running on southbound frontage road.
o Suddenlink: Relocation plans are underway. Preliminary plans TBD. Requested as-
builts for new installs along northbound frontage road to confirm if in conflict.
44
1-35W Main Lanes
CSJ: 0081-13-050,-058 Schematic Approval: May 17,2021
Limits: From SH 170(Alliance Boulevard)to Environmental Clearance: April 2022
1-35E
Description: widen 4-lane rural to 6-lane urban ROW Acquisition Completion: NA
freeway with ramp relocation
$467,537,765
Est.Construction Cost: -050: $351,590,445 Utility Relocations Completion: September 2023
-058: $115,947,320
Funding: 100%Plans: May 2023
Firm&Key Contact: HNTB,Nicole Carrillo Ready to Let Date: September 2023
TxDOT Project Manager: Nelson Underwood Let Date:
Current Activities: XNTB
• Environmental: Due to concern raised by FHWA Fu�ro
regarding ROW phase, project will be resubmitted Forp e . Reoma leve
L • Interohe IH 35E
Exte
in February cycle for TIP/STIP revisions. �� "n:,Jfi
,emeAirport
• Schematic: Schematic approved on May 17, 2021.
• IAJR: TxDOT coordinating details regarding IH35WCa,°« br,
completion of IAJR for main lanes and frontage "°'«R"" °,
Riverlpro°M Cms4rps
roads. School
• Utilities: SUE work has been completed and
provided to consultants. Rp s—Ranch- z
• Other: TxDOT has requested letters of support Old
from Corral City City of Denton Fort Worth and + H-95W C11=10r
7 CORRAC IE IaIIH 35E'ay
Denton County. Town of Northlake has provided O,r,
resolution supporting project. NORTHLAKE
T
T ers RE
QOWER MOUN,
iSNom,weat
T I{Reeione
on a w°
SH rDY9^�F
A.
AI
Ongoing coordination
with IH 35W
Urban sohematx:
estp,rt P4.wy F,p�+r°°ram (TxDOT FM Worth)
HASLET sNtibmo'°"
Ott
�L+`�� uture North Tarrant!F 'Expressway(NTE)by others
Texas Department of Transportation`'
45
Frontage Roads
CSJ: 0081-13-065 Schematic Approval: March 20,2020
Limits: From Dale Earnhardt Way to Environmental Clearance: June 30,2020
I-35E/35W split
Project Description: Construct frontage roads ROW Acquisition Complete: March 2023
Est.Construction Cost: $376,973,505 Utility Relocations Complete: June 2024
Funding: * 1100%Plans: November 2023
Firm: HNTB I Ready to Let Date: June 2024
TxDOT Contact: Gutema Gebriel Let Date:
377
1
- 114
TEXAS
Current Activity•
• IAJR: HNTB is completing IAJR for entire corridor.
• PS&E: Negotiations with HNTB for the FM 407 to FM 2499 segment are underway; anticipate
finalization of negotiations in November.
• ROW: Parcel count is currently 113.
• Utilities: SUE work has been completed and provided to consultants. City staff to review utility
relocations required for project.
• Other: TxDOT has requested letters of support for I-35W from Corral City, City of Denton, Fort
Worth, and Denton County. Town of Northlake has provided resolution supporting project.
46
US 380/US 377
CSJ: 0135-10-057 Schematic Approval: f April 24,2017
Limits: from Loop 288 to US 377 Environmental Clearance: June 29,2018
Widen existing roadway from 4/6-lane to 6-
Description: lane divided with intersection ROW Acquisition Complete: March 2020
im rovements
Construction Cost: $21,269,537 I Utility Relocations Complete: September 2020
$20,616,014
CAT 2:$17,839,014
Funding: CAT 3(local): $95,000 100%Plans: January 2020
CAT 5:$665,000
CAT 11: $2,017,000
Firm: TxDOT Let Date: June 4,2020
TxDOT Project Manager: Branden Barnett Construction CompletiodowNovember 2023
377
LOOP
288
380
r> �
Current Activity•
• Construction: Project was awarded to Ragle Construction, Inc. with a low bid of$21,269,536.66,
at 33.15% over the engineer's estimate. There are 800 working days and 39 months of barricades.
Pre-construction meeting held on November 9, 2020. Construction began on January 15, 2021.
See attached TxDOT construction report.
• City Participation: TxDOT provided an AFA to the City of Denton for the 10-foot sidewalk
component. This AFA notes a fixed cost of$95,000.00 to be transferred to TxDOT and voids the
original agreement executed in September 2017. City council approved same on September 1,
2020. Denton County transmitted an ICA to the City of Denton for its $55,000.00 participation in
this fixed cost contribution. City council approved same on September 1, 2020. Denton County
approved ICA on September 15, 2020.
47
TxDOT Monthly Project Report
Date of report: October 11, 2021
Report prepared by: Branden Barnett
Project: CM 2020 (806)
Control: 0135-10-057
Highway: US 377/US 380
Limits: From: Loop 288
To: US 377/US 380 Intersection
Contractor: Ragle Construction, Inc.
TxDOT Project manager: Branden Barnett Phone: (214) 392-1791
Contractor's Project Manager: Nagesh Kumar
Contractor's Superintendent: Billy Jack
Date Work Began: January 15, 2021
Anticipated Completion Date: November 2023
Current Activities:
Current activities include: Removing driveways and paving up to Elm Fork Bridge. Removing
concrete paving between Elm Fork Bridge and Lake Lewisville Bridge relief#1. Forming sidewalk from
Lakeview Road to Elm Fork Bridge. Grading for compost and sod.
Narrative description of last month's activities: Removing driveways and paving up to Lakeview
Drive. Forming sidewalk from Lakeview to Geesling.
Narrative description of activities planned for next month: Phase I (eastbound construction:
drainage, driveways, turn lanes, etc.) construction.
Traffic issues: Placed additional TCP signs (narrow lanes, 50 MPH, etc.) and message boards to let
traveling public know of reduction of width(I V) in work zone.
Plans for changes in traffic patterns: Traffic has been shifted to the north for the entire length of the
project. No traffic pattern changes until contractor moves in Phase II.
Item(s) of work currently controlling project completion: Phase I construction.
Other items of significance: Waiting for City of Denton to pass ordinance to revise speed limit to 50
mph.
48
US •
0 East
CSJ: 0135-10-050 Schematic Approval: April 24,2017
Limits: I from US 377 to Collin County line Environmental Clearance: June 29,2018
Widen existing roadway from 4/6-lane to
Description: 6-lane divided with intersection ROW Acquisition Complete: August 2020
improvements
Construction Cost: I $140,553,393 I Utility Relocations Complete: December 2021
$140,844,543
Funding: CAT 2: $62,367,423 100%Plans: December 2019
CAT 5: $56,200,000
CAT 7: $22,277,120
Engineering Firm: TranSystems and White Oak Engineers Let Date: August 4,2021
TxDOT Project Manager: Mike Glisson Construction Start:
+i) 1'
�377
Aq� \ '
z � ,
Current Activity•
• Utilities: Utilities that are clear: Atmos Energy, DME, and Nortex.
• Utilities in conflict:
o AT&T: Relocations complete on west side. On east side, relocations remain.
o Charter/Spectrum: Anticipate relocations completion by November 1, 2021.
o City of Frisco: Cobb Fendley is in process of verifying abandonment.
o City of Irving: Currently making adjustments to relocation plans. To begin working on
agreement for submittal.
o CoSery Electric: Construction on all segments underway, with three segments
complete. Anticipate clearance of entire project limits in October 2021.
o CoSery Gas: Construction underway.
o DISD: Facilities to be resolved by Zayo and UTRWD.
o Grande: Pending CoSery relocations in one segment; 4 weeks to completion with
splicing; currently splicing in one segment.
49
o Mustang SUD: Final draft of second agreement under review. Construction underway
on first segment. Anticipate completion of all facilities on December 5, 2021.
o Oncor: Submitted relocation design.
o Suddenlink: Aerial work complete on two segments; pending splice and test.
Relocations underway on two segments and relocations not yet underway on one
segment.
o UTRWD: Work on manholes at Paloma Creek is underway. Manhole completion
expected in October 2021.
o Verizon: Anticipate relocations completion by end of October 2021.
o Zayo: Relocations underway. Anticipate relocations completion on entire project
limits by November 5, 2021.
• Construction: Project let for construction on August 4, 2021. Low bidder was Zachry
Construction Corporation with a low bid of$140,553,393.21, at 5.39%under the engineer's
estimate. There are 36 months of barricades and 936 working days. Project was awarded to
Zachry. With a delayed construction start of January 2022, anticipate a pre-construction
meeting to be held in the November 2021 timeframe.
50
US ; i Feasibility Study
CSJ: 0135-10-061;0135-10-062;2250-02-022 Schematic Approval:
Limits: from IH-35 to east of Collin County line Environmental Clearance:
Evaluate initial alignments for east-west
Description: connection serving Denton and Collin ROW Acquisition Completed:
Counties
Est.Construction Cost: * Utility Relocations Complete:
Firm: HDR 1100%Plans:
Key Contact: Stephen Endres Ready to Let Date:
Feasibility Study Area US 380 SL 288 ��� Friendship Rd. _ = 28'
_ _ = ass
_ - 2931 �1385
ass
2164 Mustang Celina
1 Green Valley 428 Aubrey
Milam Rd. 1428 0
428
Clear Creek Krugerville
Heritage Center
42
268' 8 '2931
289'
'
l360?S37) ,-_ Prosper
377. is
E —. 80'� C388! r�7
3W
380 EUniversityDr. ` WUniversityDr.s-
OENTON 288 Lincoln
1 i Rockhill Pkwy.
Park 423
��� �z89)
✓,Oak Point _ V
Denton ouri o
Enterprise 77 720
Airport Shady Little Elm
Shores 423
�i73 \\ Hackberry LRISiO Main St.
2 881 Corinth -'-
/
289)
1830 �� o` ( —�
r �� Lewuwlle
Smiles - 7. Lake 'tzt�'
,.:L I -1
Current Activity•
• A public meeting was held on December 2, 2020. TxDOT has completed review of comments
and published meeting summary on: hgp://www.keepitmovingdallas.com/projects/us-
highways/us-3 80-denton-county-feasibility-study.
• TxDOT will hold public meetings on November 30, 2021, in Prosper and on December 2,
2021, in Denton.
• After the public meetings, the public meeting summary report will be prepared, and the
feasibility study report will be finalized.
51
111 288 West
CSJ: 2250-00-013 (from 1-35 to US 380) Schematic Approval: March 20,2020
2250-00-014 from US 380 to I-35W
Limits: From I-35 to I-35W Environmental Clearance: September 28,2020
Description: Construct controlled access freeway ROW Acquisition Complete: December 2024
Frontage road only,-013:$18,200,869
Estimated Construction Frontage road only,-014: $44,859,213
Cost: -013(including frontage roads): $108M Utility Relocations Complete: April
-014(including frontage roads): $150M
Funding: $3,000,000 CAT 3 100%Plans: October 2023
$1,000,000 CAT 7
Firm&Key Contact: CP&Y,Tom Cochill&Jacob Roberts Ready to Let Date: April 2026
TxDOT Pr Mana er: Jae Baag Let Date:
Current Status: 250 2-013
• ROW: ROW mapping is underway. There are 32 �
parcels to acquire. Denton County Commissioners
Court approved ROW agreements on July 27,
2021.
• Construction: The northbound frontage road will _
be constructed first. `
• Other: TxDOT has requested letters of support for
Loop 288 West from City of Denton and Denton \ 38
County. END CSJ
• PS&E: CP&Y has coordinated with sub- 2250-02
consultants. Geotech team has preliminarily laid BEGIN CSJ 250-02-013
p Y - �2
out bore hole locations for bridges,pavement, and
large signs to be transmitted to TxDOT. �.
• Kick-off meeting to be scheduled. , i 'r
• Utilities: SUE team has collected preliminary
utility records to aid in the Level C/D collection.
s
s —
` L
BEGIN CSJ
2250-02-014_, R
11, `
52
CSJ: 1951-01-011 • Schematic Approval: March 20,2020
Schematic Re-a royal: October 2021
Limits: From Bonnie Brae to Masch Branch Road Environmental Approval: August 4,2020
Environmental Re-eval: June 2022
Description: Widen existing 2-lane rural section to a ROW Acquisition Completed: April 2023
six-lane divided urban roadway
Est.Construction Cost: $36,775,382 Utility Relocations Completed: October 2024
Funding: $500,000 CAT 7 1100%Plans: September 2023
Firm&Key Contact: LTRA,Tyler Martin I Ready to Let Date: October 2024
TxDOT Project Manager: Jae Baag Let Date:
i
BEGIN yTr)
PROJECT
, �� 1515 � �•
ifL7
Current Activity•
• ROW: Parcel count is currently 20. Denton County Commissioners Court approved ROW agreements
on July 27, 2021. TxDOT is coordinating on revised ROW map based on new ROW footprint.
• Utilities: City staff to review utility relocations required for project.
• Other: TxDOT has requested letters of support for FM 1515 from City of Denton and Denton County.
• Schematic: LTRA provided updated schematic to TxDOT on September 3,2021. The schematic
converts the roundabout to a standard intersection and updates reverse curves by Peterbilt. TxDOT has
reviewed revised schematic and requested approval of same.
• PS&E: Denton County Commissioners Court approved supplemental agreement with LTRA for PS&E
phase efforts on July 27,2021. Kick-off meeting to be scheduled.
• Environmental: LTRA has completed agreements with environmental subconsultant to complete
requested environmental re-evaluation at the intersection of FM 1515 and Western Boulevard and at the
reverse curves adjacent to the Peterbilt facility. LTRA is developing revised geometry and 3D modeling
to set new revised ROW footprint for approval by TxDOT. Once footprint is approved,work will
proceed on the environmental documentation and impacted environmental documentation and impacted
environmental technical reports.
53
CSJ: 1059-01-047; 1059-02-002 Schematic Approval: I March 20,2020
Limits: From I-35E to FM 156 Environmental Clearance: I August 26,2021
Description: Feasibility study to widen to 4/6-lane ROW Acquisition Completed: I October 2022
divided urban road
$47,031,629
Est.Construction Cost: -047: $24,013,094 Utility Relocations Complete: December 2023
-002: $23,018,535
Funding: * 1100%Plans: I October 2023
Firm&Key Contact: Garver,Randy Gros I Ready to Let Date: I December 2023
TxDOT PM: Nelson Underwood l Let Date: l
i. • a
I
$9
Current Activity•
• Environmental: Environmental clearance received on August 26, 2021.
• Utilities: SUE work has been completed.
• ROW: There are currently 63 parcels. TxDOT is working toward completion of ROW map.
• Other: TxDOT has requested letter of support from City of Denton. City of Krum, Denton
County, and NCTCOG have submitted letters of support.
• PS&E: Denton County anticipates issuing an RFQ for engineering services.
54
Elm 1 Locust
r
h TaxasWoman's ftd'`-
Emery St University-Lanton 40
in Cordell St c0 a
2S n Crescent St Z; u Lattimore St
u u
c
>
w Q
Linden Dr ° d o u
n u > Y m
a 3 0 Z cn
Panhandle St n m u
Ni:Kenna Crvc
Park Egan St a Center � Paisley St
Park_
., > Park
Scripture St n B m Flack
E a Park
° Denton
0 T �f
W Oak St U
Z
W Hickory St
W Mulberry St
to
Uni.ersity
m of North o P.te
W Prairie St o Texas
A. u W Highland St w Fr j
r-" fl
eye Z Maple St F d.
art/ am rery o
Eagle Or Morse S f °
Fannin St N
0
_ y Phase I Project
Smith St Phase 11 Project
^J L C /
n
Current Activity•
• TxDOT is currently investigating the existing pavement structure by obtaining pavement cores
and visual inspection for pavement failures through the corridor. Once the data has been
gathered and analyzed, TxDOT will coordinate with the City of Denton to discuss the proposed
rehabilitation of the pavement on Elm/Locust/Eagle. After the proposed scope of work is
agreed upon, the plans will be developed.
55
Glossary of Acronyms
• AADT—Annual Average Daily Traffic
• AFA—Advanced Funding Agreement
• ARPA—Archeological Resources Protection Act
• CE—Categorical Exclusion (environmental clearance process for projects that do not involve
significant environmental impacts)
• CLOMR—(FEMA's) Conditional Letter of Map Revision
• Conformity—Federal requirement in nonattainment areas to conduct air quality analysis on
projects,programs, and policies identified in transportation plans, transportation improvement
programs, federally funded projects, or projects requiring federal approval
• CSJ—(TxDOT's) Control Section Job Number
• EA—Environmental Assessment
• ED—Eminent Domain
• EIS —Environmental Impact Statement
• FONSI—Finding of No Significant Impact
• IAJR—Interstate Access Justification Request
• ICA—Interlocal Cooperative Agreement
• Let—Official date of receipt and opening of bids
• MAPO—Meeting with Affected Property Owners
• MPO—Metropolitan Planning Organization
• MTP—Metropolitan Transportation Plan
• NCTCOG—North Central Texas Council of Governments
• NEPA—National Environmental Policy Act
• NOPC—Notice of Proposed Construction
• NTTA—North Texas Toll Authority
• PS&E—Plans Specifications and Estimate
• ROW—Right-of-Way
• RTC—Regional Transportation Council
• RTL—Ready to Let(date project is clear for construction but lacks funding for actual let)
• RTR—Regional Toll Revenue (funds resulting from certain toll/managed lane projects in DFW region)
• STBG—Surface Transportation Block Grant
• STIP— Statewide Transportation Improvement Program
• SUE— Subsurface Utility Engineering
• SW3P—Storm Water Pollution Prevention Plan
• TCP—Traffic Control Plan
• TIA—Time Impact Analysis
• TPP—Transportation Planning and Programming
• TPWD—Texas Parks & Wildlife Department
• TTC—Texas Transportation Commission
• TxDOT—Texas Department of Transportation
• UIR—Utility Installation Request
• UTP—Unified Transportation Program
• VE—Value Engineering
56
DDENTON •
ICTA � TRANSPORTATION
AUTHORITY
October 21, 2021
Ms. Sara Hensley
Interim City Manager, City of Denton
215 E. McKinney Street
Denton, TX 76201
Dear Ms. Hensley,
Thank you to you and your staff for bringing the GoZone questions from Council Member Armintor
to our attention. Please find our responses to the questions below.
How many collisions there have been involving Go Zone vehicles in Denton, and how many tickets
have been issued to Go Zone vehicles for driving the wrong way down to one-way street, and other
hazardous driving situations.
As of October 19, 2021, GoZone has provided approximately 28,500 rides across the DCTA Service
Area. Of those 28,500 rides, our provider, Via, has recorded 10 collisions. Of these collisions, only 1
incident would be classified as an accident under the Federal Transit Administration's(FTA)definition
(found at 49 CFR Part 655.4). In this qualifying accident,the DCTA driver partner was not at fault.
As of this writing, Via has reported only one incident of a driver within the service being cited by the
local police for a potential roadway violation. As with any incident, Via thoroughly investigates the
issue and takes the appropriate steps to manage the driver behavior to maintain safety on the road.
Both DCTA and Via are committed to safety and are implementing several steps to mitigate these
incidents. Steps include dispatching Via safety officials to the scene of any FTA-qualifying accidents
to inspect the scene and connect with reporting law enforcement personnel, whenever possible. Via
also conducts post-incident and reasonable suspicion observations drug and alcohol testing when
appropriate. After thorough investigation, any driver deemed to exhibit negligent behavior or if there
is any suspicion that they violated the zero-tolerance policy for drug and alcohol will be dismissed.
Via is also working to install telematics on its vehicles to provide distracted driving alerts and video
footage of accidents
How many Go Zone app outages or other technological glitches leading to temporary nonfunctionality
has the GoZone app experienced, leading to delays and lack of service, and for what duration of time:
minutes, hours, days, weekends, etc
The GoZone operations platform has had 100% up-time since the start of service. There have been
some temporary instances of lack of service because of ridership demand exceeding vehicle
availability. The most significant event lasted approximately 8 hours due to a scheduling failure caused
by human error; this was a one-time issue and several checks and balances have been implemented to
prevent reoccurrence. DCTA and Via have worked diligently to reduce these instances by using
ridership data to match vehicle supply to demand,and recent weeks have shown considerable progress
in this area.
57 000 ® O
1955 Lakeway Drive,Ste.260.Lewisville,iX 75057 • PO.Box 96,Lewisville,TX 75067 • RideDC fA.net• HopOnBoardBlog.com • Connect with us: C,1
DDENTON •
ICTA � TRANSPORTATION
AUTHORITY
I would like to know how many "no service" announcements have been issued since Go Zone's
inception, like the message that I and others received from them when trying to get a lift downtown on
Jazz Fest weekend.
Service availability during peak demand (such as peak commute times or during special events, like
Jazz Fest) is dependent on the number of vehicles committed to the service and cost. Demand for
GoZone has been extremely high. For each of the past two weeks, the service has reached record
ridership numbers, including 1,192 daily rides on October 15. As mentioned in the previous answer, a
service disruption message resulted from a manual scheduling error until availability was restored. We
continue to gather data and work with Via to ensure we can deliver optimal service levels.
I recently heard that Via is going public. For the sake of public trust, and to avoid accusations of
insider trading, can DCTA officials, DCTA board members, and city council members please be asked
to disclose if anyone has any Via stock?
Via is a privately held company. Per the DCTA Employee Handbook, no DCTA employee may have
any financial or other interest, directly or indirectly, in any proposed or existing contract, purchase,
work, sale or service to, for,with, or by DCTA. DCTA requires all DCTA Board Members to comply
with Chapter 171 of the Local Government Code regarding conflicts of interest. Board members are
required to file an affidavit revealing the nature and extent of the interest with the board secretary and
abstain from further participation on the matter.Neither DCTA nor Via have knowledge of any DCTA
officials,board members or other city officials holding Via stock.
What are the consequences for violating DCTA's revolving door policy?
Per the Revolving Door Policy,prior DCTA employees are prohibited for one year from representing
or receiving compensation for services rendered on behalf of any individual or business entity
regarding a particular matter in which they participated in while serving with the agency,either through
personal involvement,or because the matter was within his or her official responsibility. Should DCTA
become aware of a potential violation of the policy, the violating person would be removed from the
project.
Should you have any questions, comments or concerns, do not hesitate to contact me directly at 972-
316-6100 or rsuarez@dcta.net.
Sincerely,
I eac��
Raymond Suarez, Chief Executive Officer
c: Denton City Council
Denton County Transportation Authority Board of Directors
Brittney Farr, Director of Government Relations
ss 000 ® O
1955 Lakeway Drive,Ste.260.Lewisville,iX 75057 • PO.Box 96,Lewisville,1 X 75067 • kideDC IA.net• HopOnBoardBlog.com • Connect with us: C,1
Brookfield Lane Sidewalk Project—On October 10, Mayor Pro Tern Meltzer forwarded a
resident concern regarding the sidewalk being built along Brookfield Lane. The Brookfield
sidewalk was identified in 2012 as one of Denton Independent School District's (DISD)
selections to be considered under the State's Safe Routes to Schools grant program. City staff
worked with DISD to identify the areas of need,ultimately selecting nine locations totaling
10,345 linear feet of new sidewalk serving four(4) elementary schools. The Brookfield Lane
sidewalk will serve students walking to and from school between Nette Shultz Park and Nette
Shultz Elementary School. In 2018, the State approved the Advanced Funding Agreement with
the City providing SRTS grant funds for the segments submitted. Design is currently underway,
with construction anticipated to begin in 2022. DISD recently completed renovation of Nette
Shultz Elementary School on the same site and constructed sidewalk ramps to anticipate the new
sidewalk. The Brookfield Lane sidewalk will provide the most direct access between the park
and school and provide a continuous pedestrian access route for students and local
residents. The overall project will provide a continuous sidewalk from Wilsonwood Drive to
Nette Shultz Park, furthering the City's goal of improving pedestrian safety and
connectivity. Staff contacts: Robin Davis, Capital and Nathan George, Capital
Projects/Engineering
59
October 22,2021 Report No. 2021-089
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
DME Winter Preparedness
EXECUTIVE SUMMARY:
Legislation passed by the 47th State Legislature of Texas in response to winter storm Uri and the
devastation it caused, mandates that the Public Utility Commission of Texas ("PUCT") develop
regulations and standards for weatherization of critical power generation and transmission systems
across Texas. The regulations have been under development at the PUCT and will be approved in
the coming weeks'. More importantly, DME must put in place certain protective procedures and
equipment to mitigate potential equipment damages and limit financial consequences of the
inability to generate electric during adversely cold weather.
DME, along with most other electric generating companies in ERCOT, is taking a two-phased
approach to weatherization of the Denton Energy Center (DEC) and will comply with PUCT
regulations. Phase I includes immediate equipment modifications and operating procedures to
reduce financial and operating impacts. Equipment has been installed and procedures have been
developed at the Denton Energy Center to limit financial and operating impacts of a prolonged
winter episode. Phase II are long-term, significant capital investments that require a large
engineering effort and the purchase of long lead time equipment. Phase II engineering scope of
work has been developed by DME staff and Procurement is following their normal procedures to
issue a RFQ to identify qualified engineers and to seek approval of PUB and City Council. This
RFQ process is underway and is anticipated to be completed in the next three months.
ERCOT wholesale market redesign is expected to impact decisions that DME will make on Phase
II capital equipment and cost recovery. There is high likelihood that ERCOT will place significant
value on duel-fuel generation to improve overall market reliability. The PUCT is expected to issue
their direction on market design on December 19, 2021, and full implementation will likely take
24 -36 months given the need to amend ERCOT market protocols,new software requirements and
using the ERCOT stakeholder process.
Additional legislative mandates under SB 3 require natural gas critical infrastructure customers to
register their facilities with DME2 (or their Transmission, Distribution Service Provider) and put
in place procedures to ensure that power to these facilities is not interrupted during extreme winter
weather. DME has completed this effort and the appropriate procedures are in the place along with
a more robust overall identification of critical facilities.
1 PUCT Project number 51840,Rulemaking to Establish Electric Weatherization Standards, October 19,2020,
Memo for Proposed Action.
2 https://rrc.texas.gov/media/r5dbn5b2/2021-nto_preparation-by-operators-for-winter_2021-2022_mlb_10-6-
2021.pdf
60
October 22,2021 Report No. 2021-089
DISCUSSION:
During winter storm Uri,natural gas pressure at the DEC dropped below acceptable levels causing
the generating units to shut down. While the specifics of why natural gas pressure dropped below
acceptable levels remains under investigation by the Texas Railroad Commission ("TRRC"), the
record natural gas demand is likely the root cause. Upon the loss of fuel, the cooling systems for
the DEC engines froze up as removal of the heat source caused the circulating cooling fluid to be
expose to weather conditions below design temperatures. Freezing cooling fluid in the cooling
towers (radiators) expanded in the same way home water pipes froze and expanded resulting in
pipe bursting. When natural gas pressure was returned to a useable level, cooling water leaks
caused the outage to be extended by over 24 hours until the leaks could be repaired.Financial costs
associated with the — 48 hours of lost generation was the predominant component of the $141
million net cost of winter storm Uri since revenues from the DEC to offset these costs further were
not recognized.
Under Senate Bill 3, the legislature directed the PUCT and the TRRC to develop weatherization
standards for the electric generation and the natural gas production and delivery system
respectively. The PUCT has developed a set of weatherization standards that is in the last phase of
approval before becoming effective. The final staff recommendation was published on
October 19,2021. The TRRC has issued draft regulations on the identification and registration of
natural gas critical infrastructure facilities. However, the Senate Business and Commerce
Committee directed the TRRC to amend the proposed identification and registration regulations
to close a loophole.3
Phase I Weatherization at the DEC.
Phase I actions are intended to provide immediate risk reduction and have been focused on
operational changes and minor equipment modifications to avoid potential equipment damages in
the event that the DEC loses gas supply. The physical modifications to the DEC include the
installation of a new coolant tank which will be used to drain all cooling liquid from the portions
of the plant where there is a potential for freezing in the event that natural gas supply was to be
curtailed. This installation also includes several valve installations and the development of
operating procedures and employee training. DEC staff have developed two specific procedures:
• Extreme Cold Weather Preparation& Procedures (18 pages); and
• Cooling Water System Infrequent Operations (51 pages).
These new procedures are comprehensive in nature and include the loss of natural gas for the
generation units, electrical outages and lack of propane used to heat the engine halls. Equipment
3 S133,"require that only facilities and entities that are prepared to operate during a weather emergency may be
designated as a critical customer under this section".
61
October 22,2021 Report No. 2021-089
has been purchased and is on site to mitigate adverse consequences of these extreme weather-
related issues and to ensure that the new protective equipment will be operable under all conditions.
These procedures are not public documents due to ERCOT Nodal Protocols 1.3.1.1(1)(bb)
requirements and limitations on what can be disclosed publicly. DEC staff will undergo training
on the new procedures and a single engine test of the system will be conducted prior to
December 1, 2021.
Phase II Natural Gas Firming
Shortly after Uri,DME staff developed a detailed scope of work for evaluating three main options
to firm up gas supply. Procurement determined that we had no contracts in place to permit
engineering firms that were doing work for DME to perform the proposed scope and has required
DME to solicit the services under RFQ. The engineering and economic analysis scope of work
developed by DME is focused on the following options:
1. Backup on-site fuel storage—3 to 7 days of liquefied natural gas;
2. Installation of an on-site natural gas compressor to ensure that pressure for generating units
meets specifications at all times; and
3. Installation of a second natural gas pipeline from another source.
Additionally, the Energy Management Office is evaluating the costs and feasibility of a firm gas
supply option on the existing pipeline. This firm gas option involves the purchase of firm gas
transportation, gas storage and a balancing agreement with the pipeline. Given that the DEC only
operates 10-15% of the time, the cost associated with firm gas delivery will likely be prohibitive.
And, in the event of a recurrence of Uri, despite the firm gas supply being in place, the pipeline
would have likely declared Force Majeure, allowing non-performance without financial
consequences to the natural gas supplier.
At this time, DME and Procurement are finalizing the evaluation of the responses to the RFQ.
Anticipated PUB and City Council presentation and approval are November 9 and November 16,
respectively.
Once the engineering consultant is on board, they will perform analysis of the three options listed
above and,in consultation with the EMO staff who will provide forward market data,will develop
a financial model to determine the relative net present value of each option. Final approval of the
recommended option will be put before PUB and City Council before implementation. Funding
above the$10 million in CIP funds that DME has set aside from the original Revenue Bonds issued
for the DEC that were not spent, if necessary will be considered as part of any future CIP budget
authority requests.
62
October 22,2021 Report No. 2021-089
Depending upon supply chain issues and lead time on major components, it may be possible to
have the selected long-term fuel reliability improvements in place for the winter 2022/23 but more
likely these improvements will be in place for the winter 2023/24.
CONCLUSION:
DME has made operational and limited physical infrastructure changes at the DEC to ensure that
should natural gas supply be interrupted, damage to equipment from extreme cold weather will be
minimized or eliminated. Engineering is about to start to evaluate long-term natural gas supply
reliability improvements. ERCOT market design changes to address the reliability concerns made
evident during Uri will become more visible over the next two months and any benefit to increasing
fuel reliability will be incorporated into the financial analysis. Long-term fuel reliability
improvements may be in place for the winter 2022/23 but the winter 2023/24 will include such
approved and constructed improvements.
Changes to the Energy Risk Management Policy's (ERMP) Hedge Plan have been recommended
and approved. These changes coupled with the Phase I weatherization at the DEC provide a much
better risk profile to DME than during winter storm Uri.
Identification of critical loads served by DME has been completed and have been fully integrated
into DME's load shed procedures. The specifics of these improvements and the load shed
procedures are prohibited from public disclosure pursuant to NERC regulations.
STAFF CONTACT:
Terry Naulty, Asst. General Manager, DME
Terry.naultykcityofdenton.com
63
October 22,2021 Report No. 2021-090
INFORMAL STAFF REPORT
TO CITY COUNCIL
SUBJECT:
Provide a description and photo simulation of the electric transmission, substation, and
distribution infrastructure around the new Hickory Gas-Insulated Substation(GIS).
EXECUTIVE SUMMARY:
The new Hickory GIS is to be built adjacent to an entry corridor to the City of Denton for its
downtown, University of North Texas, and historic district areas. Therefore, aesthetics along this
entry corridor were of particular interest to the Council who wanted the new substation to fit the
area. DME is aware that the substation wall treatment was presented to Council on a number of
occasions; however, DME is unclear if the Council has ever seen aesthetic information related to
the overhead to underground conversion of the transmission lines. The information in this
document should provide Council with further information on this topic.
On June 21, 2016, the City Council (ID 16-7111) was requested to provide DME staff direction
regarding the Hickory Substation site related to options to the substation's configuration and
aesthetic treatment. The presentation included background information on the Hickory Substation
site, displayed the recommendation of the Aesthetic Committee, as well as estimated construction
costs. It was during this Council meeting that DME was given direction to build the new Hickory
Substation with GIS technology to minimize its footprint as well as the Council's preference for a
fagade/wall which is shown in Figure 1 below.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...
air
waft A&
ANk
Figure 1-Facade/Wall Treatment chosen by Aesthetic Committee
1 City of Denton Meeting Agenda—City Council,June 21,2016
64
October 22,2021 Report No. 2021-090
Additional direction from Council included DME moving forward with underground transmission
circuits appropriate to the construction of this substation as well as converting existing overhead
distribution circuits, in the same general area, to underground. Figure 2 below shows where the
existing overhead distribution(red) and transmission lines (blue) are located.
Existing Overhead
Transmission Lines "+�
MW'
Existing Overhead
Distribution Lines
10
Existing Hickory
Substation
i
`Figure 2-Location of Existing Overhead Transmission and Distribution Circuits
Transitioning overhead transmission and distribution lines to underground requires "riser"
structures to facilitate the transition. For distribution lines,riser structures are typically smaller and
often go unnoticed.
However, for the transmission lines, riser structures require larger than normal transmission line
poles that are approximately 120' tall, 25' wide, and manufactured from galvanized steel. The
reason for the larger structures is to allow for the underground transmission cables (shown in red
below)to route along these structures to connect to the overhead transmission line conductors. For
"deadened"poles, or where the transmission conductor stops, it is necessary to increase the size,
and thus the pole strength, to support the deadened weight or force due to the conductor stopping.
Additionally, there are many energized components on these structures which need adequate
spacing to ensure National Electric Safety Code(NESC)clearances are maintained and ensure safe
operation. Figure 3 provides a typical transmission line riser structure.
65
October 22,2021 Report No. 2021-090
ARRESTER
(TYP)
TERMINATOR
(TYP.)
12'-5"
0
I
I
Underground
Transmission Cable
GRADE
Figure 3-Sketch of Transmission Overhead to Underground Riser
Two of these structures will be located along Oak Street on City owned property (where the old
Hickory Substation is currently located) with one additional structure, for a total of three (3),
located on Stella Street in an electric easement. These structures are located approximately one
block from the new substation site as shown in Figure 4 below. With only small changes needed,
all three existing transmission lines, connecting to the new Hickory GIS riser structures, will
remain in their current alignments.
66
October 22,2021 Report No. 2021-090
New Hickory n r
Substation
Transmission Riser rn` '
Structure
" ? C
4M CO opOak Street
MW
Oak Street..#E �.
City Owned — %
Property
.Hickory Street `----,
�I MWr_T- I
° Underground —— —"I Transmission Riser
•"tpn��e! Transmission I Structure
V
TAN
Stella Street
Y `
iez4. } Electric Easement
Yjr
Figure 4—Proposed Transmission Riser Structures
Photo simulations from an Oak Street and Bonnie Brae perspective of the `BEFORE [Figures 5
and 7]"and"AFTER[Figures 6 and 8]"transmission lines are included for reference. These risers
are needed to support the transition between overhead transmission lines to underground for the
new Hickory GIS.
67
October 22,2021 Report No. 2021-090
}
Figure 5-BEFORE:View from Oak Street looking East toward the existing Hickory Substation
ITO
s
P 'y
p x�'
Figure 6-AFTER:View from Oak Street looking East toward the existing Hickory Substation
68
October 22,2021 Report No. 2021-090
_ -
--
---- - - ---- - - - - - - - - ---
- — - ---- ------
lilgim
�� -
w
tNio`i.' f
Figure 7-BEFORE:View from Bonnie Brae looking South toward existing Hickory Substation
WW-
t_
oa
5
Figure 8-AFTER:View from Bonnie Brae looking South toward existing Hickory Substation
DME is currently evaluating proposals to contract the construction of the Hickory GIS project and
includes the new GIS Sand the overhead to underground conversions of the area's distribution and
transmission lines. DME expects to bring the contract to the City Council for consideration in
December 2021 or January 2022. The transmission poles, which include the riser poles, required
for this project are anticipated to be ordered in the next few weeks. There are limited options
available at this time; however, some include having the poles delivered with a green color (for
69
October 22,2021 Report No. 2021-090
UNT) or corten steel poles which intentionally rust and turn brown over time. Either of these
options will be more costly. Since galvanized steel structures are cost effective and consistent
with other existing structures in the area, DME intends to move forward with the purchase of the
standard, galvanized steel poles unless directed otherwise by the Council.
PREVIOUS CITY COUNCIL ACTIVITY:
On December 2, 2014, a City Council Work Session report (ID 14-0764), directed DME to enlist
input from citizens through the creation of an Aesthetics Committee to discuss the appearance of
the facade for Hickory Substation. Reviewing the City Council agenda for this date provided
identification of item ID 16-711 to "receive a report,hold a discussion, and provide staff direction
regarding the DME Hickory Substation site, ... and concerning the options related to the station's
configuration and aesthetic treatment2." Direction given at this meeting established an Aesthetic
Committee to look at options for Hickory Substation's facade.
(Time unknown) As result of citizen comment, the idea of a gas insulated substation was
introduced into the deliberations.
At the City Council meeting on November 17, 2015, DME provided (ID15-10373) Council a
presentation, and requested guidance, regarding the potential utilization of GIS technology for
DME electric substations. The substation of topic was the proposed Eagle Substation. The
presentation included information on AIS/GIS cost differences, personnel requirements,
footprints, performance/reliability, operations/maintenance, as well as photo simulations4 for AIS
vs. GIS.
On June 21, 2016, the City Council (ID 16-7115) was requested to provide DME staff direction
regarding the Hickory Substation site related to options to the station's configuration and aesthetic
treatment. The presentation included background information on the Hickory Substation site,
displayed the recommendation of the Aesthetic Committee, and estimated construction costs. It
was during this Council meeting that DME was given direction to build the new Hickory
Substation with GIS technology as well as the Council's preference for a facade/wall which is
shown in the image below.
Additional direction from this Council meeting included DME to move forward with underground
transmission circuits appropriate to the construction of this substation as well as converting
existing overhead distribution circuits, in the same general area, to underground.
2 City of Denton Meeting Agenda—City Council,July 21,2014
3 City of Denton Meeting Agenda—City Council,November 17,2015
4 City of Denton Council Minutes,November 17,2015
5 City of Denton Meeting Agenda—City Council,June 21,2016
70
October 22,2021 Report No. 2021-090
On July 18, 2017, Council approved (ID 17-8646/Consent Agenda) a Professional Services
Agreement for Architectural and Design Services relating to the Hickory Substation Gas Insulated
Substation Equipment Building and Screening Wall.
The current timeline for the design and construction of Hickory Substation is to complete its
technical specifications, on or before, March 2021; issue an RFP, on or before, May 2021; and
request Council approval of the design/build contract, on or before, December 2021. Hickory
Substation is currently scheduled to be on-line, on or before, the summer of 2024. Please know
these dates are subject to change based on conditions or other factors that may be out of the control
of DME.
The original cost estimate for the Hickory Substation was $25 million and current cost estimate
for the Hickory Substation and associated costs is now $32.5 million. While this represents an
increase from the initial budget, the combined cost estimate for the Hickory Substation and the
Council approved Eagle Substation was $51.2 million. Elimination of the Eagle Substation
coupled with changes that DME Engineering Division has recommended to the distribution
system, the net capital cost savings is now estimated to be $18.6 million with increased reliability
as compared to the prior two new substation plan and no change to the overall timing of planned
future substations.
MAJOR MILESTONE SCHEDULE:
April 2021 — Solicit RFQ
May 2021 — Select Qualified Firms from RFQ Process
May 2021 —Provide project specification package to Qualified Firms and request proposals
October 2021 — Select Firm for the Project
December 2021 —PUB and Council Approval
December 2021 to May 2022—Project Design
June 2022—Construction Starts
January 2024—Energization
June 2024—Construction Complete
STAFF CONTACT:
Jerry Fielder, P.E; Division Engineering Manager; 940-349-7173
6 City of Denton Meeting Agenda—City Council,July 18,2017
71
Date: October 22, 2021 Report No. 2021-091
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
City of Denton Homelessness Response Resources
BACKGROUND:
HB 1925 went into effect September 1,2021 and prohibits camping in a municipally-owned public
space, with exceptions, unless permission to allow such camping is received by the state. The bill
creates a Class C Misdemeanor punishable by a fine of up to $500 for those who are cited under
the statute and details an entity may not adopt a policy that prohibits or discourages the
enforcement of any public camping ban. Staff drafted an ISR that in July (ISR 2021-052) that
provided information on HB 1925 and the City's approach to homeless encampment response. Our
thoughtful approach and goals to connect, engage, and assist individuals will remain the same,but
depending upon the impacts of HB 1925, it may require us to have a timelier response.
DISCUSSION:
Current Homeless Response Resources
• City of Denton Homeless Response Team: An internal, cross-departmental team has been
meeting monthly since 2018 to collaboratively address the impacts of homelessness on City
property and improve connections to available community resources. The team includes
Community Services (Community Development and Community Improvement), Economic
Development, Fire, Health Inspections, Legal, Libraries, Parks and Recreation, Police, Public
Affairs,Police and Watershed. This team developed a process to identify,assess,outreach,and
if necessary clean sites where people are living unsheltered on public property is active and a
public health or public safety concern is present. The process of outreach/engagement can be
immediate or may carry out over a period of days,months or more if the site is not determined
to be an immediate threat to public health and safety and does not present any life safety
threats.
Denton Police Department DPD) Mental Health (MH) Division: DPD's MH Division is
composed of the Homeless Outreach Team(HOT) and the Crisis Intervention Response Team
(CIRT). The mission of the DPD MH Division is: "To serve our most vulnerable citizens with
compassion and steadfastness by connecting those in a serious mental health crisis or
experiencing homelessness with help. The Mental Health Division strives to reduce arrests of
people suffering from mental illness while increasing the likelihood they will receive mental
health services."
o HOT: The City deploys a collaborative approach to homeless street outreach
including law enforcement and nonprofit partners, and HOT is the first response to
people experiencing homelessness in Denton, responding to community concerns and
assisting patrol with complaints regarding people experiencing homelessness. HOT
employs two full-time officers who engage with people living unsheltered.
HOT has partnered with Giving HOPE, a local nonprofit, to connect people living
unsheltered to housing, mental health, substance use treatment and other resources.
72
Date: October 22, 2021 Report No. 2021-091
HOT has been instrumental in assisting people living unsheltered with obtaining
government IDs. HOT responds to community requests and proactively connects with
people living unsheltered to address any health and safety concerns and help people
move from homeless to housed.
o CIRT. DPD launched the CIRT in May of 2021 and is composed of four (4) co-
responder teams (one Officer and one Mental Health Clinician)who respond in real-
time with patrol. The CIRT Clinicians bring mental health expertise to crisis calls and
the CIRT Officers can administer Emergency Detention Orders to connect people in
crisis to a mental health hospital for emergency treatment. CIRT Clinicians conduct
short and long-term follow ups with previous participants to assess progress and
reconnect them treatment services as needed. DPD has also seen a 282% increase in
the number of mental health information reports completed by patrol officers with the
added benefit of follow up from the CIRT Clinicians. Performance data for the CIRT
are included below:
■ Number of Emergency Detention Orders (May to October): 95
■ Number of mental health information reports completed by DPD officers:
• January to September 2020— 199
• January to September 2021 —761
■ Number of mental health follow ups by CIRT (May to August): 682
Future Plans/Programming
• HOT Expansion: Utilizing American Rescue Plan (ARP) funding HOT will expand in
2022 with the addition of a Stability Case Worker(a licensed social worker)and a Community
Health Paramedic to enhance the team's efforts to connect with individuals living unsheltered.
The Stability Case Worker will make referrals to housing and follow up with HOT program
participants throughout their housing process, ultimately providing an extra layer of support
and stability. The Community Health Paramedic will accompany HOT to assess medical
conditions, provide medical assistance and connect individuals living unsheltered to
appropriate healthcare resources. The goal of adding a paramedic to HOT is to address minor
healthcare needs and reduce emergency department visits.
• New Homeless Services Coordinator• Community Services is in the process of hiring for a
new position, a Homeless Services Coordinator, who will support the coordination and
alignment of the City's internal and external homeless response initiatives and investments.
• Street Outreach Standards of Care: Community Services and HOT will collaborate in the
coming months to develop a Standards of Care for Street Outreach detailing the
City's street outreach approach and identifying standards and expectations for community
partners conducting street outreach that are funded by the City and/or partnering with HOT.
• Work Programs for People Experiencing Homelessness: Parks and Recreation is currently
evaluating the possibility of implementing a work program for people experiencing
homelessness in the City of Denton. Working with a local employer, the program would
employ individuals experiencing homelessness and staying at local shelters through local
vendors to build work experience and income.
73
Date: October 22, 2021 Report No. 2021-091
Ambassador Program: The City's internal Homeless Response Team has begun evaluating
the feasibility of implementing an Ambassador Program in the downtown area and/or in City
parks. The team has researched various Ambassador Programs deployed with the goal of
hospitality and maintenance of local downtown areas and parks designed to give cities a more
visible presence in commonly used areas. These programs often deploy ambassadors on foot
or by bicycle to provide directions, keep areas clean and safe, provide escort to parking
lots/garages and even employ specially-trained positions to build rapport with and provide
resource referrals to people experiencing homelessness. Parks and Recreation
is considering the possibility of expanding or tying existing contracts for the downtown
area for litter cleanup and power-washing into a potential Ambassador Program. The future
Homeless Services Coordinator will support an in-depth feasibility study of a potential
Ambassador Program in Denton in early 2022. Examples of Ambassador Programs are
included below:
o Downtown Santa Monica Hospitality and Maintenance Ambassador
Program(linked)
■ Operates 6:30 a.m. to 12:30 a.m.
■ Funded through downtown business improvement district
■ City provides General Funds to contract with their downtown association
to administer an additional pilot program (now in its second year) that deploys
Parks Ambassadors in three of their most popular `downtown adjacent' parks
in addition to the traditional downtown Ambassador services.
o Downtown Fort Worth Ambassador Program(linked)
■ Operates 7 a.m. to 12 a.m.
■ Funded through downtown Public Improvement District(PID)
STAFF CONTACT:
Courtney Douangdara, Community Services
REQUESTOR: (List Council Member Name/Board, Commission or Committee/Staff Initiated)
Staff Initiated
PARTICIPATING DEPARTMENTS:
Community Services, Denton Police Department Mental Health Division, Parks and Recreation
STAFF TIME TO COMPLETE REPORT:
2 hours
74
10/22/2021 2022 Council Request Launchpad-Smartsheet.com
Council Requests
Open Requests Requests Answered by Department FY All Time Request Volume by
1/21 Council Person
Paul Meltzer
Deb Armintor Community Svcs -
Jesse Davis Environmental Svcs
Mayor Gerard Hudspeth Public Works
Vikki Byrd Capital Projects
Brian Beck Utilities 9% 24%
Alison Maguire CMO -
0 2 4 6 8 Library
Legal -
Fire
Police
Requests • _ by Quarter Tech Services
Airport
40 36 Public Affairs/Customer Svc
Economic Development
20 0 0 0 Development Svcs -
0 Finance Paul Meltzer• Deb Armintor• Jesse Davis
Q1 21 22 0221122 Q3 21122 Q4 21/22 Audit
• Mayor Gerard Hudspeth• Vkki Byrd
Municipal Court Brian Beck. Alison Maguire
Procurement
Real Estate
Risk
TotalOpen Other
Elected Official Some requests involve multiple departments,causing the
0 5 10 15 total requests by department to add up higher than the
16 Submit New total request count
Request
75
https://app.smartsheet.com/b/publish?EQBCT=ebabl e9acf3f4298926796659f10ad57 1/1
Policy and Worksession Requests smartsheet
Council Member Requestor ,-4—ummary of Request Staff Assigned Department Comments
1 Mayor Hudspeth 07/20/21 Can staff check on a drainage issue on N.Ruddell St.across from the Service Center? Daniel Kremer Public Works-Drainage Information was included in the August 20 Friday Report,staff is
developing a long-term solution to this issue
2 Council Member Beck 10/12/21 Can staff provide information about Dr.Kennedy and City collaboration on the Mosquito Michael Gange Environmental Services Staff has provided the questions to DCTA and will include in
Serveillance Program? October 22 Friday Report
3 Council Member Beck 10/12/21 Could staff please propose specific legal language in ordinance 20-2575 that would allow the SFAC Mack Reinwand Legal Staff will provide this information in a Legal Status Report
to have an"Executive Session"during which confidential matters could be discussed.
4 Council Member Armintor 10/12/21 Can staff provide information on questions regarding DCTA GoZones? Rachel Wood CIP-Capital Projects Staff has provided the questions to DCTA and will include in
October 22 Friday Report
5 ❑ Council Member Beck 10/14/21 Can staff check on the condition of Old North St.between Emerson and Foxcroff? Ethan Cox Public Works-Streets Staff is assessing this request and will provide information in an
upcoming Friday Report
6 Council Member Beck 10/14/21 Can staff check on the quality of a street repair on Emerson? Ethan Cox Public Works-Streets Staff is assessing this request and will provide information in an
upcoming Friday Report
❑ Council Member Davis 10/15/21 Can we ask TxDOT about making the right-most southbound lane of US-377 @ 1-35E right turn Becky Diviney CIP-Capital Projects Staff is assessing this request and will provide information in an
7 AND straight ahead?It's currently right-turn only(even though the lane continues unused through upcoming Friday Report
and past the intersection),leading to essentially only one lane of southbound through traffic and
major backup.
8 Mayor Pro Tern Meltzer 10/16/21 When will the Citizen's Police Academy start? Frank Dixon Police Staff has provided a response
9 Council Member Armintor 10/17/21 Does staff have information about a resident's sign being destroyed in their yard? Frank Dixon Police Staff is assessing this request and will provide information to the
Council Member
10 ❑ Council Member Armintor 10/17/21 Does staff have information about minor traffic violation enforcement? Frank Dixon Police Staff is assessing this request and will provide information to the
Council Member
11 Council Member Armintor 10/19/21 Can staff look at a resident's request about dumpsters near her apartment? Brian Boerner Solid Waste Staff has provided a response
12 Council Member Byrd 10/21/21 Will staff provide information regarding cones in the roadway downtown? Becky Diviney CIP-Capital Projects Staff is assessing this request and will provide information to the
Council Member
13 Council Member Armintor 10/21/21 Will staff provide information regarding putting banners on light poles? Antonio Puente DME Staff has provided a response
❑ Council Member Armintor 10/21/21 I'm requesting that Council hold a work session to discuss enacting the attached marijuana Mack Reinwand Legal Staff will schedule this pitch for the November 2 Council meeting
decriminalization ordinance proposed by Decriminalize Denton at the October 19,2021 City Council
meeting.In sum,the ordinance would:1.Ban all arrests and citations for misdemeanor cannabis
14 possession cases,i.e.Class A and B misdemeanors,as well as C.2.Ban issuing drug
paraphernalia tickets in lieu of cannabis arrests.3.Ban payments for THC concentration testing for
cannabis possession cases,with the exceptions of violent offenses and high profile trafficking
cases.
15 Council Member Beck 10/21/21 Will staff provide clarification of what resolutions,ordinances,etc currently support our 100% Antonio Puente DME Staff has provided a response
renewables policy?
16 Mayor Hudspeth 10/21/21 Will staff provide commentary on the proposed zoning amendment requested by a constituent? Tina Firgens Development Services Staff is assessing this request and will provide information to the
Council Member
Exported on October 22,2021 3:08:39 PM CDT 76 Page 1 of 1
October 2021
1 2
3 4 5 6 7 8 9
Cancelled-9:00 am COE No Council Meeting 5:00 pm P&Z Conm-&sion 8:00 am Agenda Committee Community Srvc Adv Comm
11:30 am Council 12pm
Lun c he o n 8:30 a.m.DEDC
6:00p.m.P&RBeau—., ,a
Board 4 pm Public Art
10 11 12 13 14 15 16
9:00amPUB 2:00pm end Tuesday Cancelled-11:00a.m.EDPB 3:00pm—Health&
Session Building Standards
5:30 p.m.Lbrary Board 5:30pm-AAB Commission
MC—5:30pm
17 18 19 20 21 22 23
Traffic Safety Commission 3:00 pm CC Work Session 9:00 am Ivbbility Cornnuttee
5:30pm 6:30 pm CC Regular Nbeting
Se ssio n 2 pm Animal Shelter Advisory
6:30 pm P&Z Corrmtission
24 25 26 27 28 29 30
9:00 am PUB 2:00 p m 4th Tue sd a y 1:00 pm Civil Service 1:00 pm Sustainability
Se ssion Connnission 3:0o Board of Ethics FramevwrkAdvisory
Cancelled-5:00 pm Zoning 2 pm Animal Shelter Advisory Committee
Board ofAjustment Denton Police Department 3:00 pm—Health&
Chief of Police Advisory Building Standards
Board—6pm Commission
31
77
November 2021
WO M
- .
1 2 3 4 5 6
2:00 pm CC Work Session 8:30a.mDEDC
11:30 am Council 6:30 pm CC Regular 12:00pm Bond Commitee
Luncheon Session
10:00 am Community
Engagement
7 8 9 10 11 12 13
9:00 am PUB 2:00 p m 2n d Tu e sd a y 11:00 a.m.EDPB 3:30 p.m.Library Board 1:00 pm COE
Se ssio n 5:30 pm-AAB
14 15 16 17 18 19 20
11:30 am Traffic Safety 2:00 pm CC Work Session 9:00 am Ivbb>i ity Connnittee 3:00 Committee on Persons w/
Commission 6:30 pm CC Regular Nketing Disablilites
Se ssion
21 22 23 24 25 26 27
10:00am-CAC 12:00p.m.TlRZ1%.1 Thanksgiving Day Day After
No Council Meeting Holiday Thanksgiving
Holiday
28 29 30
o Council Meeting
78
December 2021
1 2 3 4
8:30 a.m.DEDC
5 6 7 8 9 10 11
2:00 put CC Work Session 11:00 a.m.EDPB 3:30 p.m.Library Board 1:00 pm COE
6:30 pm CC Regular 5:30 put-AAB
Se ssion
11:30 am Council
Luncheon
12 13 14 15 16 17 18
9:00amPUB 2:00 pm 2nd Inc sday 9:00amIvbbiityConnnittee
Se ssion Ntetmg
19 20 21 22 23 24 25
11:30 am Traffic Safety No Council Meeting Christmas Eve Christmas Day
Connnission Holiday Holiday
26 27 28 29 30 31
10:00am-CAC New Year's Day
No Council Meeting Holiday
79
Cityof Denton City Hall
215 E. McKinney St.
Denton,Texas 76201
www.cityofdenton.com
DENTON Meeting Agenda
City Council
Monday, November 1,2021 11:30 AM Council Chambers
WORK SESSION
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Monday, November 1, 2021, at 11:30 a.m. in the Council Chambers at City Hall, 215 E.
McKinney Street,Denton,Texas at which the following items will be considered:
WORK SESSION
1. Work Session Reports
A. ID 21-1843 Receive a report and hold a discussion, and give staff direction regarding the Denton
County Homelessness Leadership Team and other homelessness initiatives.
* [Council Priority; Estimated Presentation/Discussion Time: 60 minutes]
B. ID 21-1980 Receive a report, hold a discussion, and give staff direction regarding a redistricting
update.
[Estimated Presentation/Discussion Time: 45 minutes]
NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its
Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or
as otherwise allowed by law.
CERTIFICATE
I certify that the above notice of meeting was posted on the official website
(https://www.cityofdenton.com/en-us/government/open/agendas-minutes) and bulletin board at City Hall, 215
E. McKinney Street, Denton, Texas, on October 29, 2021, in advance of the 72-hour posting deadline, as
applicable, and in accordance with Chapter 551 of the Texas Government Code.
CITY SECRETARY
NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY
WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR
USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX
SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.
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Cityof Denton City Hall
215 E. McKinney St.
Denton,Texas 76201
www.cityofdenton.com
DENTON Meeting Agenda
City Council
Tuesday, November 2,2021 3:00 PM Council Chambers
WORK SESSION BEGINS AT 3:00 P.M.IN THE COUNCIL CHAMBERS
CLOSED MEETING BEGINS IMMEDIATELY FOLLOWING THE WORK SESSION IN THE
COUNCIL WORK SESSION ROOM
REGULAR MEETING BEGINS AT 6:30 P.M.IN THE COUNCIL CHAMBERS
REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL
Citizens are able to participate in one of the following ways (NOTE: Other than public hearings, citizens are
only able to comment one time per agenda item; citizens cannot use both methods to comment on a single
agenda item.Public comments are not held for work session reports.):
• Virtual White Card — On October 29, the agenda was posted online at
www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an
online form, will be made available under the main heading on the webpage. Within this form, citizens may
indicate support or opposition and submit a brief comment about a specific agenda item. Comments may
be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed.
Similar to when a citizen submits a white card to indicate their position on the item, these comment forms
will be sent directly to City Council members and recorded by the City Secretary.
City Council Members review comments received in advance of the meeting and take that public input into
consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards
submitted in support or opposition to an item during the public comment period. Comments will not be
read during the meeting. The City Secretary will reflect the number of comments submitted in
favor/opposition to an item, the registrant's name, address, and (summary of) comments within the Minutes
of the Meeting, as applicable.
OR
• By phone — Citizens wishing to speak over the phone during this Council meeting, may call (940)
349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until
the item is opened for discussion by the Council. When the call is initially received, a staff member will
receive the caller's information and either: 1) offer to call the citizen back when it is time for them to speak,
or 2) record the caller's information, support or opposition, and comment. If the caller chooses to record
their support or opposition, rather than speaking during the meeting, the Mayor will announce the number
of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the
voice of each caller will be broadcast into the meeting during the public commenting time of their desired
agenda item. Individuals will be able to comment once per agenda item,no matter the method.
• At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone).
Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a
public report, see the information below.
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81
City Council Meeting Agenda November 2,2021
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Tuesday, November 2, 2021, at 3:00 p.m. in the Council Chambers at City Hall, 215 E.
McKinney Street,Denton,Texas at which the following items will be considered:
WORK SESSION
1. Citizen Comments on Consent Agenda Items
This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its
consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person
who wishes to address the City Council regarding these items may do so by utilizing the "By Phone"
registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE
CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City
Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the
Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call.
2. Requests for clarification of agenda items listed on this agenda.
3. Work Session Reports
A. ID 21-1269 Receive a report, hold a discussion, and give staff direction regarding Audit Project 024-
Emergency Medical Services Billing&Collections.
[Estimated Presentation/Discussion Time: 30 minutes]
B. ID 21-2211 Receive a report, hold a discussion, and give staff direction regarding City Observed
Holidays and Employee Personal Holidays.
* [Council Priority;Estimated Presentation/Discussion Time: 30 minutes]
C. ID 21-2156 Receive a report, hold a discussion, and give staff direction regarding a requested
follow-up from a June 15, 2021 work session on the display of non-government related
flags at City of Denton facilities and requested options for recognition.
[Estimated Presentation/Discussion Time: 45 minutes]
D. ID 21-1762 Receive a report, hold a discussion, and give staff direction on pending City Council
requests for:
[Estimated Presentation/Discussion Time: 30 minutes]
Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider
specific item(s) when these items are listed below under the Closed Meeting section of this agenda. The City
Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent
with Chapter 551 of the Texas Government Code, as amended,or as otherwise allowed by law.
1. Closed Meeting:
-- PLACEHOLDER IN THE EVENT A CLOSED MEETING IS NEEDED; OTHERWISE, WILL BE
DELETED. --
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City Council Meeting Agenda November 2,2021
Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open
Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final
decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the
Texas Government Code (the `Public Power Exception'). The City Council reserves the right to adjourn into a
Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq.
(The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of
the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings
Act,including,without limitation Sections 551.071-551.086 of the Texas Open Meetings Act.
NOTE: Any item for which a formal action at the Regular Meeting has been taken by Council may
be subject to a request for a motion for reconsideration at any time during the meeting, at the
Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings
Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting
will be placed on the agenda and considered at the next official meeting of the City Council.
Following the Closed Meeting, the City Council will reconvene in Open Meeting to take action, if any, on
matters discussed in closed session.
AFTER DETERMINING THAT A QUORUM IS PRESENT, THE REGULAR MEETING OF
THE CITY OF DENTON CITY COUNCIL WILL CONVENE AT 6:30 P.M. IN THE COUNCIL
CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS AT WHICH
THE FOLLOWING ITEMS WILL BE CONSIDERED:
1. PLEDGE OF ALLEGIANCE
A. U.S.Flag
B. Texas Flag
"Honor the Texas Flag—I pledge allegiance to thee,Texas, one state under God,one and indivisible."
2. PROCLAMATIONS/PRESENTATIONS
A. ID 21-1821 Proclamation: Municipal Court Week
B. ID 21-2288 Proclamation: Denton's Texas Arbor Day
3. PRESENTATION FROM MEMBERS OF THE PUBLIC
A. Review of procedures for addressing the City Council.
B. Reports from members of the public shall be received through the following two (2) methods. A total
of up to seven (7) speakers are permitted to provide public comment and may include any combination of
prior registration and open microphone speakers.
1) Pre-registration. This section of the agenda permits any person who has registered in advance to
make a citizen report regarding a public business item he or she wishes to be considered by the City
Council. Each speaker is allowed a maximum of four (4) minutes to present their report. At the conclusion
of each report, the City Council may pose questions to the speaker or may engage in discussion. If the
City Council believes that a speaker's report requires a more detailed review, the City Council will give the
City Manager or City Staff direction to place the item on a future work session or regular meeting agenda
and advise staff as to the background materials to be desired at such meeting.
A. ID 21-2343 Ms. Eli Agawu regarding support for cannabis decriminalization in the City of Denton.
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City Council Meeting Agenda November 2, 2021
B. ID 21-2355 Mr. Stephen Dillenburg regarding general public welfare concerns.
2) Open Microphone. This section of the agenda permits any person who has not registered in
advance for a citizen report to make comments about public business items not listed on the agenda. Such
person(s) shall have registered using the "Virtual White Card" or `By Phone" process outlined by the City
on its website or meeting notice.
During open microphone reports under this section of the agenda, the Council may listen to citizens speak.
However, because notice of the subject of the open microphone report has not been provided to the public
in advance, the Texas Open Meetings Act limits any deliberation or decision by the Council to: a proposal
to place the item on a future agenda; a statement of factual information; or a recitation of existing policy.
Council Members may not ask the open microphone speakers questions or discuss the items presented
during open microphone reports.
NOTE: If audio/visual aids during presentations to Council are needed, they must be submitted to the City
Secretary 24 hours prior to the meeting.
4. CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to
implement each item in accordance with the Staff recommendations. The City Council has received
background information and has had an opportunity to raise questions regarding these items prior to
consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent
Agenda (Agenda Items A — Q). This listing is provided on the Consent Agenda to allow Council Members
to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent
Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be
considered as the first items following approval of the Consent Agenda.
A. ID 21-2209 Consider nominations/appointments to the City's Boards, Commissions, and Committees:
Airport Advisory Board, Animal Shelter Advisory Committee, Board of Ethics,
Committee on Persons with Disabilities, Community Services Advisory Committee,
Health & Building Standards Commission, Historic Landmark Commission, Internal Audit
Advisory Committee, Library Board, Parks, Recreation & Beautification Board, Planning
& Zoning Commission, Public Art Committee, Public Utilities Board, Sustainability
Framework Advisory Committee, Traffic Safety Commission, and Zoning Board of
Adjustment.
B. ID 21-1923 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to
execute a funding agreement between the City and The Salvation Army, a Georgia
Corporation to provide Community Development Block Grant and Community
Development Block Grant-Coronavirus funds for The Salvation Army KARE Kitchen
and Food Pantry Program in Denton, Texas; authorizing the expenditure of funds in an
amount not to exceed$35,000.00; and providing an effective date.
C. ID 21-1933 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to
execute a funding agreement between the City and Fred Moore Day Nursery School, Inc.
to provide General Fund dollars for Tuition Assistance for Early Childhood Education in
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Denton, Texas; authorizing the expenditure of funds in an amount not to exceed
$35,000.00; and providing an effective date.
D. ID 21-1938 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or
his designee, to execute a Memorandum of Understanding by and between the United
Way of Denton County, Inc. and the City of Denton and providing for the expenditure of
funds for Homelessness Initiatives in the amount of$80,000 for partial funding for staffing
of the program in furtherance of the coordinated system of homeless assistance program;
authorizing the expenditure of funds therefor; and providing an effective date.
E. ID 21-1939 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to
execute a Memorandum of Understanding by and between the City of Denton and United
Way of Denton County, Inc. providing for the expenditure of funds in the amount of
$40,000 for a grant to fund the Barriers Fund for the prevention and diversion of
homelessness in furtherance of the coordinated system of homeless assistance programs;
authorizing the expenditure of funds therefor; and providing an effective date.
F. ID 21-1940 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to
execute a Memorandum of Understanding by and between the City of Denton and United
Way of Denton County, Inc. providing for the expenditure of funds in the amount of
$18,850 for a grant to fund Homeless Management Information System (HMIS) Licenses
in furtherance of the coordinated system of homeless assistance programs; authorizing the
expenditure of funds therefor; and providing an effective date.
G. ID 21-1947 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or
his designee, to execute a service agreement with Giving Hope, Inc. providing for Street
Outreach program services in furtherance of the coordinated system of homeless
assistance programs; authorizing the expenditure of funds therefor in an amount not to
exceed$64,600.00; and providing an effective date.
H. ID 21-1948 Consider adoption of an ordinance of the City of Denton authorizing the city manager, or
his designee, to execute a service agreement by and between Our Daily Bread and the
City of Denton and providing for the expenditure of funds for homelessness initiatives in
the amount of $100,000 for Rapid Re-Housing rental assistance in furtherance of the
coordinated system of homeless assistance programs; authorizing the expenditure of funds
therefor; and providing an effective date.
I. ID 21-2305 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a Professional Services Agreement
with HSI Workplace Compliance Solutions, Inc., for consulting services related to the
North American Electric Reliability Corporation ("NERC") compliance for the City of
Denton as set forth in the contract; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 7693 - Professional Services Agreement for Consulting
Services awarded to HSI Workplace Compliance Solutions, Inc., in the two (2) year
not-to-exceed amount of $280,000.00). The Public Utilities Board recommends approval
J. ID 21-2306 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
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corporation, authorizing the City Manager to execute a contract with Soilworks, LLC, for
the purchase of Gorilla-Snot, a spray-on soil stabilizer/dust control for the City of Denton
Landfill; providing for the expenditure of funds therefor; and providing an effective date
(IFB 7790- awarded to Soilworks, LLC, for three (3) years, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$1,000,000.00). The Public Utilities Board recommends approval(-).
K. ID 21-2307 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Weaver Consultants
Group, LLC, for the purchase of odor control chemicals for the City of Denton Landfill,
which is the sole provider of these commodities, in accordance with Texas Local
Government Code 252.022, which provides that procurement of commodities and
services that are available from one source are exempt from competitive bidding, and if
over $50,000 shall be awarded by the governing body; providing for the expenditure of
funds therefor; and providing an effective date (File 7809- awarded to Weaver
Consultants Group, LLC, for three (3) years, with the option for two (2) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $294,000.00). The
Public Utilities Board recommends approval(-).
L. ID 21-2308 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Obra Ramos
Construction, LLC, for the construction of outdoor concrete tennis courts in South Lakes
Park for the Parks and Recreation Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7710- awarded to Obra Ramos
Construction,LLC,in the not-to-exceed amount of$405,000.00).
M. ID 21-2321 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the approval of a first amendment to a Professional Services
Agreement between the City of Denton and Howell Design Group, LLC (HDG),
amending the contract approved by Purchasing on May 28, 2021, in the not-to-exceed
amount of $45,000.00; said first amendment to provide additional security consulting and
design services for the Facilities Management Department; providing for the expenditure
of funds therefor; and providing an effective date (PSA 7723 - providing for an additional
first amendment expenditure amount not-to-exceed $75,000.00, with the total contract
amount not-to-exceed$120,000.00).
N. ID 21-2322 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Buzzclan, LLC as
the primary contractor, Howroyd-Wright Employment Agency, Inc. dba AppleOne
Employment Services as the secondary contractor, and Cogent Infotech Corporation as
the tertiary contractor for Temporary Professional Labor Services for various City
departments; providing for the expenditure of funds therefor; and providing an effective
date (RFP 7717- awarded to Buzzclan, LLC - primary, Howroyd-Wright Employment
Agency, Inc. dba AppleOne Employment Services - secondary, and Cogent Infotech
Corporation - tertiary, for one (1) year, with the option for four (4) additional one (1)
year extensions,in the total five(5)year,not-to-exceed amount of$700,000.00).
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O. ID 21-2328 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, rejecting any and all competitive proposals under RFP 7716 for the North
Lakes Tennis Center; and providing an effective date(RFP 7716).
P. ID 21-1808 Consider adoption of an ordinance of the City of Denton, Texas, appointing Brian
Holman as Assistant Judge for the City of Denton Municipal Court of Record; appointing
Dennis Engler as Assistant Judge for the City of Denton Municipal Court of Record;
appointing Ann Poston as Assistant Judge for the City of Denton Municipal Court of
Record; appointing Cynthia Burkett as Assistant Judge for the City of Denton Municipal
Court of Record; appointing Kimberly Lafferty as Assistant Judge for the City of Denton
Municipal Court of Record; appointing Kristine Primrose as Assistant Judge for the City
of Denton Municipal Court of Record; authorizing expenditure of funds; authorizing notice
of non-renewal of existing assistant judge contracts; authorizing the Mayor to execute a
contract for term of office;ratifying terms of contract; and declaring an effective date.
Q. ID 21-1789 Consider adoption of an ordinance of the City of Denton authorizing the expenditure of
funds for payments by the City of Denton to the Texas Commission on Environmental
Quality for waste disposal fees; and providing an effective date (waste disposal fee in the
total amount of$500,000).
5. PUBLIC HEARINGS
A. Z21-0011d Hold a public hearing and consider adoption of an ordinance of the City of Denton,
Texas, regarding a change in the zoning district and use classification from a Residential 2
(R2) Zoning District to a General Office (GO) Zoning District on approximately 9.462
acre of land, generally located at the northwest intersection of East University Drive and
North Trinity Road, in the City of Denton, Denton County, Texas; adopting an
amendment to the City's official zoning map; providing for a penalty in the maximum
amount of $2,000.00 for violations thereof, providing a severability clause and an effective
date. (Z21-0011,Dollar Flowers 380,Ron Menguita)
B. PD21-0005a Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas
regarding a change in the zoning district and use classification from Residential 2(R2)
District to a Planned Development (PD) District on approximately 22.2 acres generally
located east of Bonnie Brae Street, approximately 198 feet north of West Windsor Drive,
in the City of Denton, Denton County, Texas. The Planning and Zoning Commission
recommended approval (5-0) of the request. (PD21-0005a, 2800 Bonnie Brae, Julie
Wyatt)
C. Z21-0003b Hold a public hearing and consider adoption of an ordinance of the City of Denton,
Denton County, Texas, regarding a request by Aimee Bissett of 97 Land Company LLC,
on behalf of the property owners, to rezone approximately 88.71-acres from Mixed-Use
Regional (MR) District to General Office (GO) District. The site is generally located on
the south side of W University Drive, approximately 90 feet east of Marshall Road, in the
City of Denton,Denton County,Texas.
6. ITEMS FOR INDIVIDUAL CONSIDERATION
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A. ID 21-2242 Consider approval of a resolution of the City of Denton stating no objection to the
Primrose at Sequoia Park, LP 4% housing tax credit application to Texas Department of
Housing and Community Affairs for proposed new construction of Primrose at Sequoia
Park Apartments in Denton, Texas to provide affordable rental housing; and providing an
effective date.
B. ID 21-2243 Consider approval of a resolution of the City of Denton stating no objection to the
Rosemont at Pecan Creek, LP 4% housing tax credit application to Texas Department of
Housing and Community Affairs for proposed new construction of Rosemont at Pecan
Creek Apartments in Denton, Texas to provide affordable rental housing; and providing
an effective date.
C. ID 21-2309 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Techline Sports
Lighting, LLC, for the Athletic Field Lighting LED Conversion for the Parks and
Recreation Department; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7726 - awarded to Techline Sports Lighting, LLC, for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of$2,962,112.50).
7. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting topics, above posted.
CERTIFICATE
I certify that the above notice of meeting was posted on the official website
(https://www.cityofdenton.com/en-us/govern nent/open/agendas-minutes) and bulletin board at City Hall, 215
E. McKinney Street, Denton, Texas, on October 22, 2021, in advance of the 72-hour posting deadline, as
applicable, and in accordance with Chapter 551 of the Texas Government Code.
CITY SECRETARY
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City Council Meeting Agenda November 2,2021
NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY
WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR
USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX
SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.
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Tentative Work Session Topics and Meeting Information
Updated: October 22, 2021
Meeting Date Item Legistar ID Departments Involved Type I Estimated Time
Ranked-Choice Voting for Council and Committee Board Officers 21-1981 City Manager's Office Council Request Beck 1:00
City Secretary's Office,Legal (5/25/21)
Off-Premise Signs 21-2165 Development Services Council Request 1:00
October 26,2021 Legal Davis(6/8/21)
Work Session(@2:00 p.m.) Council Priority
Special Called Meeting COVID-19 Update 21-2136 City Manager's Office City Business 0:30
(Continuous Meeting) Audit Follow-Up-Police Overtime 21-1804 Internal Audit City Business 0:30
City Council Meeting Discussion&Effective Meetings 21-2329 City Manager's Office 0:30
Closed Meeting Item(s): Human Resources TBD Legal City Business 0:30
Total Est.Time: 4:00
Other Major Items for Meeting:Redistricting Resolution(IC)
Update on Homelessness Initiatives and Housing Crisis Response Council Priority
21-1843 Community Services 1:00
System City Business
Drawing Session-Redistricting 21-1980 Legal City Business 0:45
November 1,2021
(Luncheon @11:30 a.m.)
Closed Meeting Items) TBD Legal City Business 0:30
Total Est.Time:
Other Major Items for Meeting:
Internal Audit-EMS Billing&Collection Audit 21-1269 Internal Audit Internal Audit Report 0:30
Fire
City Holidays 21-2211 Human Resources Council Priority 0:30
City Business
Flag Policy Discussion 21-2156 City Manager's Office Council Request 0:45
November 2,2021 Legal Armintor(6/15/2021)
Work Session(@3:00 p.m.)
Regular Meeting(@6:30 p.m.)
Two-Minute Pitch: 21-1762 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD ILegal I City Business 0:30
Total Est.Time: 2:45
Other Major Items for Meeting: Appointment of Assistant Judges(21-1808);Closed Session Police Headquarters
Comprehensive Solid Waste Management Strategy Implementation
21-1912 Solid Waste&Recycling Council Priority 1:30
and Funding Plan and Schedule
Non-Discrimination Ordinance Update 21-2100 City Manager's Office Council Request 1:00
November 9,2021 Legal
Work Session(@2:00 p.m.) Update on Police Headquarters 21-2037 City Manager's Office City Business 0:45
Special Called Meeting Electric Service Standards 1 21-2167 DME City Business 0:30
(Continuous Meeting)
Two-Minute Pitch: 21-1763 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 4:45
Other Major Items for Meeting:
Polling Locations for May 7,2022 21-1765 City Secretary City Business 1:00
City Secretary's Office Council Request
November 16,2021 More Inclusive Board and Committee requirements 21-2284 City Manager's Office,Legal Armintor(7/20/21) 1:00
Work Session(@2:00 p.m.)
Regular Meeting (@6:30 p.m.
Two-Minute Pitch: 21-1764 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD IlLegal City Business 0:30
Total Est.Time: 3:00
Other Major Items for Meeting:
November 23,2021 NO MEETING-THANKSGIVING HOLIDAY
November 30,2021 NO MEETING-5TH TUESDAY
Parkland Dedication and Park Development Fees 21-2142 Parks Rec City Business 1:00
Roadway Impact Fees TBD Public Works City Business
December 6,2021
(Luncheon @11:30 a.m.)
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 1:30
Other Major Items for Meeting:
Economic Development Programs and Policy Discussion 21-1330 Economic Development City Business 1:00
Tourism Public Improvement District Update 21-1332 Economic Development City Business 1:00
Public Meeting Video Recording Prioritization 21-2087 Public Affairs City Business 0:30
December 7,2021 Criteria Manuals TBD Development Services City Business 1:00
Work Session(@2:00 p.m.) Leak Adjustment Ordinance 21-557 Customer Service City Business 0:30
Regular Meeting(@6:30 p.m.) Water/Wastewater
Two-Minute Pitch: 21-1964 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 5:00
Other Major Items for Meeting:
Homestead Exemption 21-2155 Finance City Business 1:00
Community Services
Housing TBD City Manager's Office, Council Priority 1:00
December 14,2021 Development Services
Work Session(@2:00 p.m.) Audit Follow-Up-Police Property Room Procedures 21-1803 Internal Audit Internal Audit Report 0:30
Special Called Meeting
(Continuous Meeting) Two-Minute Pitch: 21-1966 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 3:30
Other Major Items for Meeting:
*This is for planning purposes only.Dates are subject to change. 90
Item Legistar ID Departments Type Estimated Work
Session Date
ETJ-Lake Ray Roberts 21-738 Development Services City Business 0:45
Comp Plan TBD Development Services City Business Feb.2022
Work Session Dates to be Determined Electric Market Re-Design TBD DME City Business Jan.2022
Estimated Work
Item Datest- Finance
epartments Type
Session Date
February
FY 2022-23 Budget Development Budget Summer 2022
Council Priorities and Significant Work Plan October 20All other departments
Items to be Scheduled Ongoing-Fall Engineering
Mobility Plan(Multiple Sessions Likely) 2021 Public Works,Development Council Priority Fall/Winter 2021
Services
Item Date Approved Department Estimated Hours to Requestor
Complete
Approved Council Request Work Sessions to be Sign Topper Program 9/14/21 Development Services 40 Byrd
Scheduled
*This is for planning purposes only.Dates are subject to change. 91
1 Street Closure Report: Upcoming Closures smartsheet
SCR Oct 25th - 31 st
Street/Intersection Description Department Contact
Bell Ave Texas St Withers St 12/13/21 01/20/22 Water Distribution will be Water Tiffany Sherrane
1 installing a new water main line
and services.
Bell Ave Withers St Mingo Rd 01/21/22 03/03/22 Water Distribution will be Water Tiffany Sherrane
2 installing a new water main line
and services.
Bernard St Hickory St Chestnut St 06/01/22 07/13/22 Water Distribution will be Water Tiffany Sherrane
3 replacing the water main line
and services.
Hopkins Dr Travis St Hopkins Dr 11/22/21 12/07/21 Wastewater Collections will be Wastewater Tiffany.sherrane@cityofdenton.
4 installing a new wastewater corn
main line and services.
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2 Street Closure Report: Current Closures smartsheet
Street/Intersection From To Closure Start Closure End Description Department Department Contact
Date Date
1 Allred Rd JM Prosperity Farm Rustic Barn Bonnie Brae 09/27/21 07/31/22 Storm Installation,Cutting Private Development Public Jeremiah Tillman-David
Venue Grade on Allred Works Inspections
2 Amherst Georgetown Malone 10/18/21 01/21/22 Street Reconstruction Streets Robbin Webber
Bell Ave at Mingo Rd 10/30/21 12/11/21 Water Distribution will be Water Tiffany Sherrane
3 installing a new water main line
and services.
Bonnie Brae(SB) Oak Hickory 06/14/21 10/29/21 This block is closed to Other Mark Zimmerer
southbound traffic only,detours
are posted.Northbound lane
4 still open.Installation of electric
duct banks for DME substation
project and steel casing for
water main project
Carroll Blvd(SB)&(NB) Mulberry Eagle 07/12/21 10/29/21 Concrete Street Panel and Streets robbin.webber@cityofdenton.co
Sidewalk Repair.The process m
5 starts with Barricading the failed
sections of concrete pavement,
remove the pavement,and
install new concrete.
6 Chestnut Street South Welch Street Bernard Street 10/18/21 01/03/22 Utility installations and Engineering Scott Fettig
pavement replacement.
7 Elm Hickory Eagle 05/11/20 10/29/21 PEC 4 Utility Project Engineering Seth Garcia
Elm Street Eagle Drive (dead end) 05/17/21 10/29/21 Atmos Energy will be closing Atmos Alice Province
8 street intermittently to replace
and relocate an existing gas
main and service lines
Hickory Street Welch Carroll 08/31/20 11/19/21 Construction is set to begin on Engineering Kyle Pedigo
West Hickory Street between N.
Welch Street and Carroll Blvd in
October of 2020 and continue
9 through September of 2021.
Detailed lane closure
information is forthcoming
pending approval of the
contractor's phasing and traffic
control plans.
10 Keystone Ct West of Stuart East of 1109 Keystone Court 10/18/21 10/29/21 Concrete panel repair Private Development Public Tucker Eller
Works Inspections
11 Long Road W of LaGrone Academy School E of LaGrone Academy School 10/25/21 10/29/21 Replacing concrete road panels Private Development Tucker Eller
Mckinney duchess Glengarry 02/01/21 12/24/21 McKinney-Mayhill Intersection Engineering Trevor Crain
This project is widening the
intersection and 600'each way
12 to match existing conditions
along McKinney.Also includes
water,wastewater,and
drainage improvements.
McKinney St @ Elm St intersection 08/02/21 10/29/21 Temporary lane closures in Traffic James Andrews
13 place as crews work to safely
install new traffic signals at the
intersections
McKinney St @ Locust St intersection 08/02/21 10/29/21 Temporary lane closures in Traffic James Andrews
14 place as crews work to safely
install new traffic signals at the
intersections
15 Quail Ridge Cooper Branch E La Paloma Dr 09/07/21 10/29/21 Street Reconstruction Engineering Dustin Draper
Ryan Rd Creekside Dr Paradise Ln 09/27/21 10/29/21 Wastewater Collections will be Wastewater Tiffany Sherrane
16 installing a new wastewater
main line
17 Stuart Rd South side Keystone Court North side Keystone Court 10/25/21 10/29/21 Repairing concrete panels Private Development Tucker Eller
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Street/Intersection From To Closure Start Closure End Description Department Department Contact
Date Date
18 Welch Eagle Collins 08/23/21 10/30/21 Utility installations and Engineering Streets Water Kyle Pedigo
pavement replacement. Wastewater
Welch Street Chestnut Street Mulberry Street 09/27/21 11/23/21 University of North Texas Private Development Public Alice Province
19 excavating street to connect Works Inspections
services to Art Studio Building
20 Western Blvd Jim Chrystal Airport Rd 08/16/21 12/31/21 Paving:Decal Lanes Private Development Public Jeremiah Tillman-David
Works Inspections
Williamsburg Row Jamestown Ln Nottingham Dr 10/26/21 11/19/21 Wastewater Collection will be Wastewater Tiffany Sherrane
21 installing a new wastewater
main line and services
22 Windsor Bonnie Brae Parkside 08/09/21 12/31/21 Pavement Restoration Private Development Public Jeremiah Tillman-David
Works Inspections
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3 Street Closure Report: Completed Closures smartsheet
Street/Intersection From 7clos Description Department Contact
Date I Date
Bell Ave College St Texas St 08/04/21 10/12/21 Water Distribution will be Water Tiffany Sherrane
1 installing a new water main line
and services.
Bell PI at Mckinney St 07/08/21 10/08/21 Water Distribution will be Water Tiffany Sherrane
2 installing a new water main line
and services.
College Park Dr Peach St End of College Park Dr 06/28/21 09/24/21 Wastewater collections will be Wastewater Tiffany Sherrane
3 installing a new wastewater
main line and services.
Fowler Dr College Park Dr Peach St 06/28/21 09/24/21 Wastewater collections will be Wastewater Tiffany Sherrane
4 installing a new wastewater
main line and services.
Peach St N Locust Dr Fowler Dr 06/28/21 09/24/21 Wastewater collections will be Wastewater Tiffany Sherrane
installing a new wastewater
main line and services.
Ruddell HWY 380 Mingo Rd 10/05/21 10/08/21 Water Distribution will be Water James Gideon
repairing a water main valve
and will re-open the road at the
end of the day.
Walnut Street Locust Street Elm Street 05/17/21 09/30/21 Atmos Energy will be Atmos Alice Province
7 excavating street to complete
replacement/relocation of their
existing gas main
Windsor Dr East Broken Bow Armstrong 07/28/21 09/30/21 Street Reconstruction will be Engineering Dustin Draper
8 performed on the westbound
lane of E Windsor
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