The URL can be used to link to this page

111221 Friday Staff Report „ City Manager's Office ,F 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: November 12, 2021 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, Interim City Manager SUBJECT: Staff Report I. Council Schedule A. Meetings 1. Work Session of the City Council on Tuesday, November 16, 2021, at 2:00 p.m. followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. 2. Mobility Committee on Wednesday,November 17, 2024, at 9:00 a.m. in the Council Chambers. 3. Development Code Review Committee on Wednesday, November 17, 2021, at 11:00 a.m. at the Development Service Center. 4. Downtown Denton Tax Increment Financing Zone No. l Board on Wednesday, November 17, 2021, at 12:00 p.m. at the Development Service Center. 5. Work Session of the Planning and Zoning Commission on Wednesday, November 17,2021,at 5:00 p.m.followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. 6. Denton Police Department Chief of Police Advisory Board on Wednesday, November 17, 2021, at 6:00 p.m. in the Public Safety Training Center. 7. Health and Building Standards Commission on Thursday, November 18, 2021, at 3:00 p.m. at the Development Service Center. 8. Committee on Persons with Disabilities on Thursday,November 18,2021,at 3:00 p.m. in the City Council Work Session Room. 9. Sustainability Framework Advisory Committee on Friday, November 19, 2021, at 1:00 p.m. at the Sustainability Office. OUR CORE VALUES Integrity • Fiscal Responsibility • Inclusion • Transparency • Outstanding Customer Service II. General Information & Status Update A. Council Chambers Clock— As a reminder, staff presented to Council on October 26 with a summary of Council's discussion at the annual Council retreat and general agreements for how to have effective meetings. Staff also introduced a new tool for time management with a clock installed on the back wall of the Council Chambers that would notify and assist Council Members with an awareness of time during work session items. Staff presented that the clock would count up the total time per work session item and when it passed the estimated allotted time for the work session item, it would turn another color.For individual timeframes,the Mayor and Mayor Pro Tern both agreed to monitor and gently remind Council Members when they are individually approaching any agreed upon timetable(such as 4-5 minutes per Council Member) or if the discussion is not moving along efficiently and effectively. Staff contact: Sarah Kuechler, City Manager's Office B. Development Services Submittal Schedule Changes — The Development Services Department sent notice on Thursday,November 10,to developers of changes made to the submittal schedule. The submittal schedule outlines the dates on which applicants can apply for development projects. The change is to allow additional days for reviews through the upcoming holidays and ensure staff are able to meet the specified deadlines. Below is a copy of the email that was sent: Good Afternoon, Due to the upcoming holidays, the City of Denton will operate on a reduced submittal schedule for November and December to provide more predictability for reviews and to better prepare for holiday disruptions during this time. As such, the following adjustments have been made: Administratively Approved Submittal Schedule: • The Nov. 23rd submittal date has been moved to Nov. 30th • The Dec. 215t submittal date has been removed. Civil Engineering Plan Submittal and Resubmittal After Denial Schedule: The Nov. 23rd and Dec. 28th submittal dates have been removed. Rezoning Submittal Schedule: The Nov. 16th, Dec. Th and Dec. 28th submittal dates will remain. Platting Submittal Schedule: The Nov. 161h submittal date has been moved to Dec. 281h Planned Development/Specific-Use Permit Submittal Schedule: • The Nov. 16th and Dec. 281h submittal dates will remain. • The Dec. Th submittal date has been removed. Failure to submit revisions in accordance with the timeline and/or failure to address all comments will require additional 12-day review cycles and will result in delays. These calendars are for planning purposes only. Projects will not be 2 scheduled for public hearing until all project comments are resolved, including comments for any associated Transportation Impact Analysis (TIA). Public Hearing Dates for 2022 are coming soon,but have not yet been finalized. Updated submittal calendars are available at www.cityofdenton.com/landdevelopment. We continue to be committed to working with you to ensure timely reviews and to provide the best service possible. Thank you for your continued support in working with the City of Denton and please feel free to contact us if you have any questions. Best Wishes, City of Denton Development Services development(a�cityofdenton.com 940-349-8541 Staff contact: Charlie Rosendahl, Development Services C. DTV Reco_nig tion — On November 4, the City of Denton and DTV won five programming awards at the Texas Association of Telecommunications Officers and Advisors(TATOA)Annual Programming Ceremony. These annual awards recognize excellence in programming produced by local government agencies across Texas. The City of Denton competes at the highest level against large cities such as Dallas, Houston, Austin and San Antonio. DTV distinguished itself in video production by winning a 1 st place award, two 3rd place awards, and two honorable mentions: • 1st Place—Interview/Talk: OUT THERE with the Mayor, https://youtu.be/VESRCBEJWKA • 3rd Place—Profile: Denton Police—We Are You, https://youtu.be/KSQ9dFhXx5U • 3rd Place—PSA: Did you Know, https://youtu.be/1hIF 1 sLB8ys • HM—Documentary: Denton Fire—Fall Burn Week, https://youtu.be/IUTf6h8gzV4 • HM—Animal Services: Clear the Shelter, https://youtu.be/6NXTSgfol c All videos aired on DTV,were shared via social media channels, and are available on the City's YouTube channel. Staff contact: Billy Matthews, Public Affairs D. Cemetery Preservation—As part of a continued effort to preserve Denton's history, the City of Denton Spark program students and Parks and Recreation staff have been working to collect images of all the headstones at both IOOF Cemetery and Oakwood Cemetery. On October 30, over 100 volunteers from the Church of Jesus Christ of Latter-day Saints joined city staff to inventory all headstones at IOOF Cemetery. Additional volunteers will conduct data collection at Oakwood Cemetery on November 13, starting at 9 a.m. These images will help determine headstone maintenance and budgeting needs, GPS coordinates for mapping, and possible future programs about Denton history. 3 Anyone interested in helping with this project can meet the volunteers on November 13 at Oakwood Cemetery.Bring a smartphone! Staff contact: Gary Packan, Parks and Recreation E. TRAPS Award—Parks and Recreation staff attended the Texas Recreation and Park Society(TRAPS) 2021 North Region Conference on Friday,November 5. Each year, the region awards participating agencies whose professionals and programs exemplify commitment and dedication in parks and recreation. This year Denton Parks and Recreation was selected as the award recipient for the Committees Choice Award for the "Foundations of Our History"mural. A picture is attached. Staff contact: Megan Thomas, Parks and Recreation i,Nwm nRmY .TrNonx_Bl4iox ,�nnr A[RaN .�xomi+�wA *wrtR�uw .exam iew ;mNe NAA� �NM,1'!-, nONNNts ilx ABtIX R91P .*IKM NfCI ��II�N AI .�Mtll DIM Sr+ x�INnYABIOY *won," rxJf'r.xli AN .`WI!X-BiBBII .` LM �MIM r,SUA #Ip11�1xi1 WX .�NBAIA AdfA•EY .* �xBRiv.R®NIR Ylnx MBAI ®YA � xry xFRP .`A. yMnN nBXNI �B(I1i6Yx N RBPY _ #r �pnx BIfM ,�Amxg elk" F. North-South Water Phase 3 Water Transmission Main Project—On Monday, November 15, beginning at 7:00 PM, the contractor, Mountain Cascade of Texas LLC, will perform an overnight water shutdown in order to tie the newly installed service line into the existing service line. This shutdown will affect five (5) customers. These customers have been notified by phone as well as door hangers placed on their residence/business. The shutdown should be complete and water service resume no later than 6:00 AM Tuesday,November 16. Staff contact: Robin Davis, Project Manager-Capital Projects G. Southeast Denton Community Meeting—On Thursday,November 11 at 6:00 p.m. staff from Development Services, Public Works and Capital Projects/Engineering joined Council Member Byrd and Randy Hunt for a community meeting at the Martin Luther King, Jr. Recreation Center on the Street Sign Topper Program and Southeast Denton Street Reconstruction Project. Presentations from the November 11 meeting are attached. Staff from Development Services will host an additional meeting on sign toppers with Southeast Denton residents in December, and prior to that meeting staff is soliciting feedback from the community on sign topper design options. Additional details on the sign topper feedback process and December community meeting will be provided in a future Friday Report. 4 The Southeast Denton Street Reconstruction Project is part of the 2019 Bond Program and will reconstruct 71 street segments split between two different construction phases. The Capital Projects/Engineering Department plans to advertise the construction contract for the first 22 street segments in Southeast Denton in December 2021 and select a contractor for the work in quarter 1 of calendar year 2022. Design for the remaining 49 segments is scheduled to begin in December 2021,the remaining 49 segments will be designed and constructed using the Construction Manager at Risk delivery methodology. The City Council will consider the award of a contract to a construction management firm for design phases services for the second phase of the Southeast Denton Street Reconstruction Project at their December 14 meeting. Staff will host another community meeting in Southeast Denton in the March/April timeframe prior to initiating construction on the first 21 roadway segments. Project updates are made regularly online to the Southeast Denton Street Reconstruction Project's Discuss Denton page, which may be accessed using the following link: https://www.discussdenton.com/southeastdentonstreetreconstruction. Staff contacts: Cameron Robertson, Development Services, Daniel Kremer, Public Works and Seth Garcia, Capital Projects/Engineering H. Hartlee Field Mountain Bike Opening Celebration—On Saturday,November 20, Parks and Recreation will celebrate the opening of the Hartlee Field Mountain Bike Trail. Local riders and volunteers constructed the 5.3-mile trail by working nearly 1,000 hours clearing and creating the trail. Festivities will begin at 10 a.m. and include vendors, guided trail rides, a DJ, food, and a ribbon-cutting ceremony.Parking and activities will be at the Clear Creek Davis Entrance, 5792 Hartlee Field Rd. The dedication and ribbon-cutting will take place at 10:30 a.m. at the entrance to the Mountain Bike Trail, north of the parking lot. Staff contact: Nikki Sassenus, Parks and Recreation I. Veteran's Day Ceremony—On Wednesday,November 10, the Denton Senior Center hosted a Veteran's Day Ceremony to honor and celebrate our veterans. The Young at Heart Band, Senior Center Chorus, several member veterans, and Mayor Hudspeth worked together,paying respects to the men and women who have served this country. Patriotic songs performed by the band and choir paired with heartfelt words from guest speakers made for a meaningful and moving ceremony. See below picture. Staff contact: Megan Thomas, Parks and Recreation 5 J. Letters from Santa—Denton Parks and Recreation is connecting children with Santa this year! For only $3 per letter, parents can send a customized letter to their child(or anyone they love). The letters are sent to the North Pole to be postmarked and then mailed to the recipients. Staff goes to great care to make sure siblings get different letters so that the magic is never broken. The deadline to get a letter is November 15. Register here: https://bit.ly/3bWIZU2 Staff contact: Megan Thomas, Parks and Recreation K. A Milestone Birthday — On Tuesday, November 9, Parks and Recreation staff and members came together to celebrate a milestone of a longtime member, Dorothy Webb. Ms. Webb turned 100 years old this week. To honor the beautiful life Dorothy is living, staff called for 100(or more)birthday cards to give Dorothy on her birthday. Word spread to surprise her before the fitness class with balloons, cake, over 100 birthday cards, a proclamation of"Dorothy Webb Day" at the Denton Senior Center, and the premiere of a video that the City videographers put together. She was honored to be celebrated by her closest friends! See the attached picture. Staff contact: Megan Thomas, Parks and Recreation _a ✓L L. KeepDenton Beautiful Annual Volunteer Awards Beautiful Annual Volunteer Awards—On Tuesday,November 9, Parks and Recreation honored its top volunteers who contribute to Keep Denton Beautiful (KDB) initiatives which include litter cleanups, tree plantings, and overall beautification efforts. The following individuals and organizations were recognized for Fiscal Year 2020-21: • Outstanding Service—Ben Ravel for conducting 61 cleanups and removing nearly a ton of litter in the last year. • Outstanding Community Partner(tie) • Elm Fork Chapter of the Texas Master Naturalists for hosting field trips at Clear Creek Natural Heritage Center for thousands of Denton ISD students. • Valley Creek Church for their participation in cleanup efforts and donations to further enhance KDB's cleanup programs. • Outstanding KDB Task Force Member—Jennifer Sawyer for going above and beyond at KDB volunteer events. • Outstanding Adopt-A-Spot Partner—940 Disc Golf for beautifying and cleaning the new disc golf course at North Lakes Park. 6 • Littie Grooms Volunteer of the Year Award—Naomi Woodard for her leadership role, and engaging local youth to volunteer at KDB events and workdays. • Lifetime Distinction—Lola Amador (posthumous award); Lola was a longtime KDB volunteer who dedicated her career and free time to the betterment of the environment by participating in nearly every KDB cleanup event. She sadly passed in 2020 but was honored for her efforts and inspiration to all. The City of Denton has awarded volunteers for their KDB efforts for more than 30 years. To learn more about volunteering with Parks and Recreation, visit dentonparks.com. Staff contact: Carly Weld, Parks and Recreation III. Responses to Council Member Requests for Information A. Forestar Rayzor Devleopment—Many Council Members have received e-mails from a concerned resident about the Forestar Rayzor development that is under construction near Roselawn Dr. Staff responded to the resident's concerns by e-mail, and those responses are included below in green. Continuing forward, if a resident contacts staff and the City Council about this development, staff will respond to the resident and those responses will be included in that week's Friday Report. Staff contact: Deborah Viera, Environmental Services On November 6 the following message was sent to council members and staff. Environmental Services and Development Services staff inspected the site on November 7. A response to the message is provided in green. "The original stakes for the tree protection line was incorrect." As shared with Council on October lst, regarding the original stakes: The developer has elected to reconfigure lots across the development to reduce impacts to some of the 30.1 acres of upland forest, resulting in a gain of over an acre of Cross Timbers Upland Habitat preservation. The lot reconfiguration requires an Amending Final Plat, which is currently in review and subject to administrative approval. Staff is aware of several trees located at the perimeter of land disturbances that have either been impacted or are at risk during land clearing activity. The developer has provided a full accounting of these trees in determining that 52.6% of the Cross Timbers Upland Habitat canopy will be preserved. This is shown in the attached exhibit, Eagle Creek Phase 4—Updated Tree Preservation Area. "The stakes have been moved to the EXTENDED tree protection line. The orange protection fence and black erosion control fences have NOT been moved to reflect this extended boundary change. Please have the appropriate city or development officials CORRECT the extended fence line." Stakes and control measures were moved to reflect the submittal of an application for an amending final plat on September 28, 2021. The revision to the plat and subsequently the revised control measures was to increase preservation of Cross Timbers Upland Habitat from 15.1 acres to 16.3 acres before discounting impacted trees. The increased preservation area is located just north of the water tower and can be observed by comparing Exhibits 1 and 2. 7 On November 7 staff confirmed the original controls have been removed and relocated to match the latest preservation (See Exhibit 2). No further revisions are required. "Also protection fences should be at the DRIP LINE for all trees on the boarder of the fence line. Post oaks are very sensitive and change in water or dirt levels will kill the trees. I know they extended a section of trees protection to reflect the possible loss of boarder trees. The extended area has already a path of cut down trees so the area is not truly equally reflective as compensation for tree loss." As stated in the October 1 Friday Report, the developer has identified trees along the border of the development that have already been impacted or are at risk during land clearing activity. The estimated canopy loss due to this activity is 0.3 acres. This amount was discounted before demonstrating that the development will preserve 52.6% of the Cross Timbers Upland Habitat. Staff has requested weekly onsite meetings with the developer to continue to monitor the situation. Goals and expectations to minimize impacts and prevent further tree loss continues to be the emphasis by both staff and the developer. The border tree exhibit will be updated if further tree impacts are observed. On November 10 staff confirmed controls necessary to commence work have been installed and Environmental Services has released all holds on a clear and grade permit. Environmental Services staff has observed and concurred the new line of tree preservation presented a challenge in installing a short line of erosion control at the southeast corner of the new tree preservation area. This line is highlighted in Exhibit 2. The developer has provided a written timeline for the installation of this erosion control measure. No land disturbances resulting in sediment deposition would occur near this area until the silt fence is installed. Please see exhibit 3 for details. Post- construction, the development must meet a minimum requirement of preserving 50% of the Cross Timbers Upland Habitat canopy. B. Lido Way Drainage Concerns—On November 4, a resident contacted staff concerning drainage and construction quality issues on Lido Way which is part of the 2019 Bond Residential Street Reconstruction Program. Staff contacted the resident to explain the construction process and is working closely with the contractor to resolve the reported ponding issue. The area in question has very flat grades for drainage and sometimes paving operations leave small low spots that need to be addressed after the pavement is installed.The contractor is measuring the elevation differences and staff is exploring the possibility of performing some slight grinding of the concrete gutter to clear up the issue. If grinding is not an option, staff will work with the contractor on the removal/replacement of the low spot to ensure the water is flowing properly. Staff also verified that installation of the concrete curb followed the City's standard details and was inspected and approved by the Public Works Inspections team. Depending on what it takes to resolve the drainage issue, staff expects construction on Lido Way to be complete by the end of November 2021,with full restoration completed by the first week of December 2021. Staff has notified the resident who reported the drainage concern of the options being considered and will keep them updated on the solution that will be pursued once it has been determined. Staff contact: Kyle Pedigo, Capital Projects/Engineering C. Winter Weather Information Online — During the November 4 Agenda Committee meeting, Mayor Pro Tern Meltzer requested information about the action items that were a result of Winter Storm Uri, and what information is available to the community 8 online. The City Auditor's office continues to track the progress toward the action items through an online dashboard, and provided Informal Staff Report No. 2021-065 in the August 27 Friday Report. Staff also has emergency preparedness information available on the Be Ready Denton webpage. On the site, citizens can find information about planning for yourself and others, building a supply kit, and ways that others can be of help. There are also links to communication resources, including emergency notifications, alerts and updates. Staff contact: Stuart Birdseye, City Manager's Office IV. Upcoming Community Events and Meetings A. Capital Projects/Engineering Dept. Virtual Community Meeting — On November 18 at 6 p.m., Capital Projects/Engineering staff will host a virtual community meeting regarding the Nette Shultz Safe Routes to Schools Sidewalks Project. City staff, consultants from Kimley-Horn and Associates, Inc., and Matt Preston, principal of Nette Shultz Elementary School, will host the meeting to discuss proposed revisions to the planned sidewalks leading to the school and receive public comment questions. Staff contact: Robin Davis, Projects Manager B. Parks Master Plan Public Input Meeting— On November 18 at 6 p.m., Parks and Recreation will have an online Public Input Meeting regarding the Parks and Recreation Master Plan. Residents will hear from Halff Associates, Inc., the company creating the Master Plan, and share input about their findings and the implementation timeline. To join the meeting, residents can click the link here when the meeting begins. Staff contact: Gary Packan, Parks and Recreation V. Attachments A. Report Regarding 2021 City-wide Risk Assessment.................................................10 B. North-South Water Phase 3 Water Transmission Main Project.................................20 C. Forestar Rayzor Exhibits............................................................................................21 D. SEDNA Meeting Exhibits..........................................................................................24 E. Nette Shultz Virtual Community Meeting .................................................................79 VI. Informal Staff Reports A. 2021-095 Battery Diversion Events...........................................................................81 B. 2021-096 Candidates for DCAD Board of Directors.................................................82 C. 2021-097 Bond Oversight Committee Meeting.........................................................86 D. 2021-098 Housing Strategies Update.......................................................................103 VII. Council Information A. Council Requests for Information ...........................................................................108 B. Council Calendar .....................................................................................................110 C. Future Work Session Items .....................................................................................112 D. Street Construction Report ......................................................................................114 9 i "`Y Office of the City Auditor o� DENTON Accountability • Transparency • Integrity • Qua lity DATE: No ve m b e r 121h, 2021 TO: Honorable Mayorand City Council Members FROM: Madison Rorschach, City Auditor Chris Moar, Compliance Officer CC: Sara Hensley, Interim City Manager Non-Audit Report Regarding the 2021 City-wide Risk Assessment Purpose : 'Ihis risk assessment was included onthe fiscalyear202O-21 Annua I Aud it Pla n and wasintended to identifyand assessrisks in the City of Dentonto help itac hie ve its o bje c tive s. 'Ihis risk assessment was conducted as a joint effort between the Internal Audit Department and Compliance Division ofthe Procurement & Compliance Department. Methodology: The following stepswere used to conduct this risk assessment: 1. Established an initia 1 risk universe (see Attachment A) to facilitate consistent understanding ofrisksexisting acrossthe City and created a questionnaire to assessthe likelihood and impact ofeach potentialrisk event. 2. Distributed the riskassessment questionnaire to 79 City leaders including the City Manager's Office, department directors, deputy directors, managers, and supervisors. 3. Interviewed department directors who had completed the risk questionnaire and members of the City Manager's Office during July and August 2021. Summary of Aspart ofthe risk assessment questionnaire, City leaders were Results: asked to assign a likelihood and impact score to each of38 risk events as shown below: Table I : Risk Sc ore Ma trix Impact/Likelihood Unlikely Possible Certainty Low 1 3 5 Moderate 3 9 15 Major 15 25 215 E. McKinney St., Denton, 'IX76201 • (940) 349-7228 10 We received a 71 percent response rate to the riskassessment questionnaire with representation from almost allCity d e p a Am e nts. Ba se d o n the se re sp o nse s, the five risk e ve nts liste d in Table 2 had the highest average risk scores: Ta b le 2: Hig he st Ra to d Risk Eve nts Risk Event Avg. Risk Sc ore It is difficult to hire staff with the appropriate skill set 9.9 Employees' knowledge, skills, and abilities will be lost 8.5 Data is lost or stolen in a cybersecurity attack 8.4 City processes,policies, standards, and ordinances are 8.1 not followed Events outside the City's control (e.g. disasters, vandalism)willresult in the City not being able to meet 8.1 the communities needs In addition to these highest ranked riskevents, we found the following riskthemesbased on discussionswith Cityleadership and review ofthe risk que stio nna ire responses: Wo rk Fo re e In sta b ility The most common theme noted both during interviews and in the questionnaire revolved around instability in the City's work force . Most notably, many City leaders noted it was difficult to hire in the current labormarket. While this is a common concern among employers at this time, it appears workforce instability maypresent a proportionately largerriskto the City due to high tumoverrates,l relatively frequent leadership changes and transfers, and a generallackof process documentation across the City, making effective transitions and maintaining continuity more difficult. Assessment and interview feedback associated with workforce in st a b ility in c lu d e d: ➢ Difficulty hiring quality candidates with appropriate skill sets due to significant competition forsc arc e labor resources and limitations in salary and benefits the City c urre ntly o ffe rs; ➢ High turnoverrates due in part to the COVID-19 Pandemic and the City's p o litic a l e nviro nm e nt; ➢ City seems to be developing a poorreputation resulting in d iffic ulty a ttra c tin g job candidates; IItshould be noted that while high tumoverrateswere a common concern, the City has grown from almost 1,500 employees in March 2020 to almost 1,800 employees in September2021. Page 12 ➢ Vacancies at the highest leadership levels causing uncertainty around the balance between the City Manager's Office and C ounc il; ➢ Turnover, combined with poorly documented processes, result in loss o f institutio na I knowle d g e ; ➢ Frequency ofleadership transfers; ➢ Lack of process documentation; ➢ High levels ofbumout; and ➢ COVID impacts on transition training. Pace ofBusiness The most far reaching risk theme revolved around the City's current pace of busine ss. This risk generally appears to stem from the City's high growth rate .2 Ihisrapid growth has created an urgent need forthe City to invest in its fundamentalservices such a s ro a dwa ys, utility infra struc ture, a nd public sa fe ty; b ut a t the same time re quire s ne w initia tive s to ensure the C ity e ffe c tive ly plans and manages future growth. Effectively responding to the potentially conflicting variety ofcurrent and long-term needs in our rapid growth environment is pre senting cha Ile ngesto the organization. Assessment and interview feedback associated with the pace of b usine ss inc lud e d: ➢ High rates ofgrowth; ➢ Need to balance new programs and initiatives with fandamentalCity services (ie . roads, public safety, water and wastewater, etc.); ➢ La c k o f p rio ritiza tio n between new initiatives and the foundationalworkof the City; ➢ UnclearCity-wide goalsand objectives; ➢ Some increase in departments operating in silos; ➢ Potentialchallengesto providing continued high levelof service due to burn out; and ➢ Potentialmisalignment of department and organizational plans and long-term asset planning and management. Information Technology Challenges Not surprisingly, risks associated with cybersecurity and cyber threatswere high on the list ofleadership concerns. However, leaders also voiced concerns about the City's reliance on 2Based on USCensusBureau population estimates,the CityofDenton had the fifth highest population growth in Texas from 2016-2020. Page 3 12 severallegacy software systemswhich, due to technological limitations, are becoming increasingly hard to maintain and integrate with o the rnewersystems (often resulting in sub-optimal "work-a rounds.") Assessment and interview feedback associated with Information Technology challenges included: ➢ Cybersecurityriskdue to the current security environment and perceived lack of appropriately trained staffto deal with such events; ➢ Reliance on severalcriticalaging legacy systems; ➢ Difficulties using the financialsystem —hard to use, lackof training in departments, integration challenges with other syste in s; ➢ Ia c k o f visib Ity into the breadth ofsoftware systemsbeing used acrossthe Cityand inabilityto effectively manage use ; and ➢ Downstream impacts of cyberattacks such asidentity theftand loss of City financialrecords. Emergency &Disa ste r Pla nning Ano the r ke y risk a re a raised through the assessment and interview feedbackwas emergency and disasterplanning. Challenges presented by Winter Storm Uriand the COVID-19 Pandemic are stilltop-of-mind concerns formany leaders. Interconnectedness of departments means ineffective emergency planning in one department can negatively impact the effectiveness of otherwise well-prepared departments. Assessment and interview feedback associated with emergency and disasterplanning challenge s included: ➢ Lack ofdisasterand emergency planning City-wide ; ➢ Lackofbackup communication system foruse by City employees; and ➢ Lack of staff training fordisastersand emergencies. Cultura 1 Cha ng e s Finally, se ve ra I le a d e rs no te d tha t the C ity wa s c urre ntly undergoing culturalchanges in severalkey areas including safety and ethics. 'Ihese leaders generally noted that these attempted changeswere positive butwere notnecessarilywell understood orfully implemented throughout the organization. Page 14 13 In particular, messaging around these changes does not yet appearto have instilled a sense ofresponsibility forsafety and ethics in every employee . Instead, there appearsto be a sense that these matters are being addressed solely by the Department that is working to create this culturalchange . Assessment and interview fe e db a c k a sso c ia te d with cultural change s inc luded: ➢ Limited direct communications about ethics may undermine the importance ofethics; ➢ Ethicsreporting culture isnotyetstrong enough forall ethics and compliance violations to be reported, thus, issues re ma in unreported; ➢ Policiesare not we Runde rstood so employeesmay unintentionally violate them without malice ; and ➢ Fledgling safetyprogram hasnotyethad time to create a strong culture ofworkplace safety. Opportunities: Based on the fiindingsofthis risk assessment, we feelthere are severalopportunities the City should consider pursuing to mitigate the riskshighlighted through the assessment and interview process. These opportunities include : 1. Implement a methodology for administration of the City's policy program to ensure new and existing policiesare regularly reviewed and updated, and obsolete policies removed. Additionally, the methodology should enhance policy communications and include an attestation processto ensure that key policies are reviewed and agreed to by employees. 2. Convene a working group of department representatives, led by Human Resources, to gatherfeedbackand make recommendations on how the City can be more competitive in its hiring and re to ntio n o f to p talent with appropriate skillsets. 3. Implementa City-wide program fordepartmentsto draft and retain standard operating procedures forkey processes in theirdepartments. The availability of documented department processes willhelp mitigate the loss of department institutionalknowledge when individuals transferorleave Cityemployment. Page 15 14 4. Analyze the City's existing cyb e rse c urity capabilities and enhance (as needed) preparedness through intemaland externalmeans. Initiate planning forand financing of new City-wide financialsystem to replace existing legacy syste m. 5. Continue emphasizing safetyprogram communications to ensure all employees understand the importance to the City and the community of safe practices. Ensure safety program continues to receive resources necessary to sustain the program overthe long term. 6. Increase the numberand frequencyofcompliance- and ethics-related communications from the Compliance function and the City Manager's Office . Encourage department directors to provide additionalethicsand compliance communications tailored specific ally fortheir department needs. Conclusion: ''Ilse performance ofperiodic risk assessments is an effective method forthe InternalAudit Department and the Compliance Division of the Procurement and Compliance Department to maintain awareness of the City's perceived risk environment. As such, these Departments plan to continue performing periodic risk a sse ssm e nts to fill the ir o p e ra tio na I ne e d s. In a d d itio n, o rg a niza tio n-wid e risk a sse ssm e nts a re criticaIto identifying the key threats, risks, and impacts that an organization faces in the pursuit of its mission and objectives. However, as part of this process, it was noted that the City seemed to lackstrategic objectives that were understood and embraced throughout the organization. Without this c le a r stra te g ic plan, risk a sse ssm e nt and mitigation efforts are generally limited to o p e ra tio na I silo s. 'Ili is issue was reflected in severalofthe identified riskthemes including pace ofbusiness, emergency and disasterplanning, and cultural changes. Future focus throughout the organization on identifying strategic objectives that are aligned with the City's mission may encourage synergyand efficiency. Page 16 15 City ofDenton 2021 Risk Assessment Risk Universe Risk Category Sub-Categories Key Risk Drivers 1. FinancialRisks a .Budget Risks associated with revenue volatilityimpacting longer term planning b.liquidity Risks associated with lack ofcash flow management and ca italex enditure planning c . Capita I Structure Risks of Ineffective debt planning and management and lack of understating ofborrowing capacity d.Financial Risks associated with reliance on inaccurate fmancial Re p o rting statements and accounting records e .Ve n d o r d isrup do n Risks associated with a disruption in the supply base impacting vendor's ability to provide g o o d s/se rvic e s o n tim e f Vendordiversity Risksassociated with lackofa diverse supplybase (can also impact City's reputation g.Vendor Risks associated with ve nd o r b a se inability to su sta in a b ilitydemonstrate they meet sustainability requirements h. Vendor Risks associated with vendors not meeting the Contractual requirements of theircontractualobligations with the Ob lig ations Cit i. City Contractual Risks associated with the City not meeting the Obligations requirements oftheircontractualobligations with its vendors j. Fraud Risks that ineffective controls allow foremployees to commit acts of fraud against the City Ex: 'Iheft ormisuse of City funds 16 k. Waste ofCity Riskthat ineffective controls allow foremployeesto funds waste taxpayerdollars. Ex: Intentiona fly misreporting the cost of goodsor service s provided. L Abuse of City Riskthat ineffective controls allow foremployees to funds abuse City funds. Ex: Theft ormisuse of City equipment, supplies, orothermaterials, soliciting oraccepting a bribe orkickback. m. Spend Risks associated with lack oforinadequate spend management controls 2. Operational Risks a. City Mission & Risks associated with a lack ofclearCity-wide objectives Vision and goals b. City Mission and Risksassociated with a lack of monitoring and reporting Visio n Mo n ito rin g of our status against Cit -wide objectivesand goals c . Department Risksassociated with a lack of cleardepartment, Mission and Vision division, program, orfunction objectives and goals d. Department Risksassociated with a lack of monitoring and reporting Mission and Vision of our status against department, division, program, or Monitoring functionspecific objectives and goals e . Management Risks associated with decisions made without adequate Re vie w sup e rviso ry re vie w £ Decision-making Risks associated with operationaldecisions being made at incorrect levels at inappropriate le ve Ls g. Institutio na 1 Risk o f to ss of employees' institutiona 1 kno wle d g e thro ug h Knowled g e turno ve r o r a ttritio n h. Employee Risks associated with employees not receiving necessary Development & training ordevelopment opportunities to properly Trainin g perform theirduties and responsibilities i. Business Disruption Risk that events outside the controlofthe City (natural disasters, c ivil unre st, vandalism, etc .) result in the City notbeing able to meetbasic needsofthe community 17 j. Safety Risks associated with missing orinadequate workplace and job site health and safety procedures k. Information Thefts orloss of data, orsystems security breaches by Security - due to the actions of employees employees 1. C yb e rse c urity Risks associated with a Cybersecurity attack impacting the normaloperations of the City (can also impact City reputation and finances 3. Ethics & a . IntemaI Non-compliance with processes, policies, standards, and Compliance Risks Compliance ordinances b. ExtemaI Risks associated with non-compliance with state and Compliance federallaws and regulations, and potentialpenalties, investigations, and conviction fornon-compliance c . Tone at the Top Risks associated with leadership not demonstrating support of an ethic aland compliant workplace through words and actions d. Ethics Risks associated with a la c k o f e thic s c o mmunic a tio ns, Communications and the imp lication that ethics are unimp ortant e . Ethic s & Risks that ethic sand compliance issue sgo unreported Compliance rep o rtin f. Culture Riskthat workplace culture encourages orpromotes unethicalorine uitable behavior g. Conflict of Risks associated with conflicts of interest that go Interest unre p orted; inc ludin ifts and favoritism h. Misuse of Risks of employees inappropriately using City equipment company assets orservicesfor ersonal ain orinefficientuse oftime 4. Re p uta do na 1 Risks a. Se rvic e Risks a sso c is to d with the ine ffe c tive p ro visio n o f se rvic e s Effe c tive ne ss to re sid e nts b. Se rvic e Quality Risks associated with the p oor qua lity o f pub lic services to re sid e nts 18 c . Service Equity Risks associated with the inequitable provision of services to re sid e nts d. Unethical Unfairworking conditions, toxic workcuhure, and W o rkp la c e Risk discrimination at workplace e . Ern ployee Risks associated with not being able to recruit and hire Re c ruitm e nt sta ff with a p p ro p ria to skill se t £ City SustainabIty Inability to provide City services in a sustainable manner Practices 19 an' c m DENTON CAPITAL PROJECTS DENTON CAPITAL PROJECTS 401 N. Elm Street, Denton,TX 76201 401 N. Elm Street, Denton,TX 76201 Date: November 12,2021 Date: November 12, 2021 RE: North South Phase 3 RE: North South Phase 3 42-inch Water Transmission Main 42-inch Water Transmission Main 48-Hour Advance Notice of 48-Hour Advance Notice of Water Interruption Water Interruption Location: Bonnie Brae Street Location: Bonnie Brae Street from Oak Street to the Roundabout from Oak Street to the Roundabout Dear Water Customer: Dear Water Customer: We would like to inform you of an upcoming water We would like to inform you of an upcoming water service interruption in your area. Mountain Cascade of service interruption in your area. Mountain Cascade of Texas, on behalf of the City of Denton Water Utilities Texas, on behalf of the City of Denton Water Utilities will be switching service to the newly installed water will be switching service to the newly installed water lines. lines. This outage is expected to last several hours and will This outage is expected to last several hours and will be performed at night. be performed at night. This outage is scheduled for: This outage is scheduled for: Monday,November 15 from 7pm to 6am Monday,November 15 from 7pm to 6am Customers are encouraged to plan accordingly. Customers are encouraged to plan accordingly. Please notify employees, customers, family members Please notify employees, customers, family members and/or guests of the scheduled outage during this time. and/or guests of the scheduled outage during this time. Thank you for your patience while we complete these Thank you for your patience while we complete these improvements in the area. improvements in the area. If you have any questions or please contact: If you have any questions or please contact: Robin Davis,Project Manager—Capital Projects Robin Davis,Project Manager—Capital Projects 940.349.7713/robin.davis(c-r�,cityofdenton.com 940.349.7713 /robin.daviskcityofdenton.com Visit www.discussdenton.com/north-south-water- Visit www.discussdenton.com/north-south-water- main for more information on this project and to stay main for more information on this project and to stay updated on current and upcoming projects from the updated on current and upcoming projects from the City, sign up for email notifications,and view City, sign up for email notifications,and view construction maps. construction maps. DED�N 20 DE �VN Y m N STANDARD EROSION CONTROL VEGETATIVE STABILIZATION REQUIREMENTS BMP MAINTENANCE SCHEDULE SITE MAP GENERAL NOTES GENERAL NOTES EROSION CONTROL LEGEND o W C TEMPORARY SEEDING TEMPORARY STONE CONSTRUCTION ENTRANCE/EXIT: 1. CONTRACTOR IS SOLELY RESPONSIBLE FOR SELECTION, 1. EROSION CONTROL DEVICES SHOWN ON THIS PLAN SHALL BE C IMPLEMENTATION,MAINTENANCE.AND EFFECTIVENESS OF ALL INSTALLED PRIOR TO THE START OF LAND DISTURBING 632 PROPOSED CONTOUR ALL DISTURBED AREAS WHICH WILL BE LEFT DORMANT FOR GREATER 1.INSTALL EROSION STRUCTURES SUCH AS DIKES,DIVERSIONS, INSPECTIONS SHALL BE MADE WEEKLY AND AFTER RAIN STORM SWPPP CONTROLS-CONTROLS SHOWN ON THIS SITE MAP ARE ACTIVITIES ON THE PROJECT. i° THAN 14 DAYS SHALL BE SEEDED WITH FAST-GERMINATING ETC.PRIOR TO SEEDING. EVENTS TO ENSURE THAT THE FACILITY IS FUNCTONING PROPERLY. SUGGESTED CONTROLS ONLY. . AGGREGATE PAD SHALL BE WASHED DOWN OR REPLACED WHEN 2. ALL EROSION CONTROL DEVICES ARE TO BE INSTALLED IN ----632---- EXISTING CONTOUR TEMPORARY VEGETATION IMMEDIATELY FOLLOWING GRADING OPERATIONS. SEDIMENT OR MUD HAS CLOGGED THE VOID SPACES BETWEEN THE 2. CONTRACTOR SHALL RECORD INSTALLATION,MAINTENANCE OR ACCORDANCE WITH THE APPROVED PLANS AND SPECIFICATIONS E SELECTION OF THE SEED WILL DEPEND ON THE TIME OF YEAR IT IS 2.FURROW SLOPES STEEPER THAN 3:1 ON THE CONTOUR LINE STONES OR MUD IS BEING TRACKED ONTO THE PUBLIC ROADWAY. MODIFICATION,AND REMOVAL DATES FOR EACH BMP EMPLOYED FOR THIS PROJECT.CHANGES ARE TO BE APPROVED BEFORE S APPLIED(SEE DESCRIPTIONS IN TABLE 2). REFERENCE LANDSCAPE BEFORE SEEDING. RUNOFF MOM WASHDOWN OPERATION SHALL BE FILTERED (WHETHER CALLED OUT ON ORIGINAL SWPPP OR NOT)DIRECTLY CONSTRUCTION BY THE DESIGN ENGINEER AND THE CITY HIGH POINT PLAN FOR PERMANENT STABILIZATION REQUIREMENTS.ALL TEMPORARY THROUGH ANOTHER B.M.P.PRIOR TO DRAINING OFF-SITE. ON THE SITE MAP. ENGINEERING DIVISION. SEEDING MATERIALS SHALL BE APPROVED BY THE OWNER'S 3.ENSURE SEED BED IS PULVERIZED,LOOSE,AND UNIFORM. 0 100' 20V REPRESENTATIVE PRIOR TO APPLICATION. pppuCATION SILT FENCE: 3. DRAINAGE PATTERNS ARE SHOWN ON THIS PUN BY PROPOSED 3. IF THE EROSION CONTROL PLAN AS APPROVED CANNOT < < SWALE AND EXISTING CONTOURS.FLOW ARROWS AND/OR SLOPES. CONTROL EROSION AND OFF-SITE SEDIMENTATION FROM THE N 1.NHEN HYDRdAULCHING IS USED,DO NOT MIX SEED AND INSPECTIONS SHALL BE MADE WEEKLY AND AFTER RAIN STORM PROJECT,THE EROSION CONTROL PUN WILL BE REQUIRED TO CX CX CURLER Z - TABLE 2 EVENTS. SEDIMENT SHALL BE REMOVED FROM BEHIND THE FENCE BE REVISED AND/OR ADDITIONAL EROSION CONTROL DEVICES O GRAPHIC SCALE 100' FERTILIZER MORE THAN 30 MINUTES PRIOR TO APPUCATION. 4. TEMPORARY AND PERMANENT STABILIZATION PRACTICES AND / VEGETATION TABLE* WHEN THE DEPTH OF SEDIMENT HAS BUILT UP TO ONE-THIRD THE WILL BE REQUIRED ON SITE. BMP'S SHALL BE INSTALLED AT THE EARLIEST POSSIBLE TIME TEMPORARY SEEDING HEIGHT OF THE FENCE ABOVE GRADE. FENCE SHALL BE $F SF SILT FENCE > 2.APPLY SEED EVENLY USING PROPER EQUIPMENT AND WATER INSPECTED FOR GAPS AT BASE. INSPECT SUPPORTING POSTS AND DURING THE CONSTRUCTON SEQUENCE.AS AN EXAMPLE, 4. INSPECTIONS SHALL BE MADE WEEKLY AND AFTER RAIN STORM W SPECIES PUNTING RATE PUNTING-OATES TO AID VEGETATION GROWTH. FILTER FABRIC. REPLACE IF REWIRED. PERIMETER SILT FENCE SHALL BE INSTALLED BEFORE Q: COMMENCEMENT OF ANY GRADING ACTIVITIES.OTHER BMP'S EVENTS TO INSURE THAT THE DEVICES ARE FUNCTIONING CRIMSON CLOVER 70'/ACRE 8/5/-11/30 PROPERLY.WHEN SEDIMENT OR MUD HAS CLOGGED THE VOID LG LIMITS OF GRADING MILLET,FOXTAIL 30 ACRE 5 1 6 31 3.EROSION CONTROL NETTING SHALL BE INSTALLED OVER FILL STONE OVERFLOW STRUCTURE: SHALL BE INSTALLED AS SOON TA PRACTICABLE AND SHALL BE 9/ / - / SLOPES WHICH HAVE BEEN BROUGHT IN FINAL GRADE AND MAINTAINED UNTIL FINAL SITE STABILIZATION IS ATTAINED. SPACES BETWEEN STONES OR MUD IS BEING TRACKED ONTO p = RYEGRASS,ANNUAL 30d/ACRE 82/1-9/30 HAVE BEEN SEEDED TO PROTECT AGAINST EROSION.MULCH CONTRACTOR SHALL ALSO REFERENCE CIVIL AND LANDSCAPE PUBLIC ROADWAY THE AGGREGATE PAD MUST O WASHED DOWN SPRANGLETOP,GREEN 2.5�'/ACRE 2/1-5/1 INSPECTIONS SHALL BE MADE NEIXLY AND AFTER RAIN STORM OR REPLACED.RUNOFF FROM THE WASHDOWN OPERATION HALL CE CONSTRUCTION (STRAW OR FIBER)SHALL BE USED ON RELATIVELY FLAT EVENTS TO ENSURE THAT THE FACILITY IS FUNCTIONING PROPERLY. PLANS SINCE PERMANENT STABILIZATION IS PROVIDED BY TALL FESCUE 7/-10#/1000 SF 9/1-10/15 SLOPES. SEDIMENT SHALL BE REMOVED FROM THE STORAGE AREA WHEN LANDSCAPING,THE BUILDING(S),AND SITE PAVING. NOT BE ALLOWED TO DRAIN DIRECTLY OFF SITE WITHOUT FIRST ENTRANCE/EXIT FLOWING THROUGH ANOTHER BMP TO CONTROL OFF SITE "USE ONLY USDA CERTIFIED SEED. SEDIMENT DEPTH HAS BUILT UP TO ONE-HALF THE HEIGHT OF SEDIMENTATION.PERIODIC RE-GRADING OR THE ADDITION OF THE STONE OUTLET. REPAIR DISLODGED OR MISSING STONE 5. BMP'S HAVE BEEN LOCATED AS INDICATED ON THIS PUN IN NEW STONE MAY BE REQUIRED TO MAINTAIN THE EFFICIENCY OF IP O INLET PROTECTION RIP-RAP AND REPAIR ANY DOWNSTREAM EROSION. ACCORDANCE WITH GENERALLY ACCEPTED ENGINEERING THE INSTALLATION. PRACTICES IN ORDER TO MINIMIZE SEDIMENT TRANSFER.FOR ROCK CHECK DAM: EXAMPLE:SILT FENCES LOCATED AT TOE OF SLOPE AND INLET 5. CONTRACTOR SHALL BE RESPONSIBLE FOR SUBMITTAL OF N.O.I., o PROTECTION FOR INLETS RECEIVING SEDIMENT FROM SITE N.O.T.AND ANY ADDITIONAL INFORMATION REQUIRED BY THE Z INSPECTIONS SHALL BE MADE WEEKLY AND AFTER ALL RAIN RUN-OFF. CD ROCK CHECK DAM EROSION CONTROL SCHEDULE AND PHASING TCEQ CONTRACTOR SHALL COMPLY WTI ALL TCEO STORMWA ER EVENTS S ENSURE THAT HE DEVICE IS FUNCTIONING PROPERLY. POLLUTION PREVENTION REQUIREMENTS. c REMOVE SEDIMENT FROM THE STORAGE AREA UPSTREAM OF THE 6. SANITARY SEWER EFFLUENT T DISPOSED OF VIA AN ONSITE ° DAM WHEN THE DEPTH OF SEDIMENT HAS BUILT UP TO ONE-HALF SEWER SYSTEM CONNECTED TO A MUNICIPAL SEWER SYSTEM. 6. ACCORDING TO DOC 67.3 AND STORMWATER DESIGN CRITERIA (/�^ _��\J THE PROJECT SHALL GENERALLY CONFORM TO THE FOLLOWING: OF THE DAM HEIGHT. REPAIR DAMAGE TO THE CHANNEL IN THE MANUAL 3.10.2 OVERFLOW STRUCTURES SHALL BE ADDED TOr PRESERVED ESA TREE ° VICINITY OF THE CHECK DAMS IMMEDIATELY TO PREVENT SILT FENCE AT APPARENT LOW-POINTS OR EVERY 300 FT IF NO CANOPY O i. PHASE A-GRADING ADDITIONAL DAMAGE. REPLACE MISSING OR DISLODGED ROCK AS APPARENT LOW POINT EXISTS. <O 1.CONSTRUCT TEMPORARY CONSTRUCTION ENTRANCE,SILT FENCE,DIKE,AND TREE PROTECTION FENCE NEEDED TO MAINTAIN THE DESIGN HEIGHT AND CROSS SECTON OF L Lj N N E ACCORDING TO THE APPROXIMATE LOCATION AND SHOWN ON GRADING AND EROSION CONTROL PLAN THE CHECK DAM. CONCRETE WASHOUT O Z n ro N NOTES AND DETAIL SHEET. Nl W 2.BEGIN CLEARING AND GRADING OF SITE. CURB INLET/GRATE INLET/WYE INLET: Uj III 3.SEED AND REVEGETATE SLOPES WHERE SHOWN. <N N INSPECTIONS SHALL BE MADE WEEKLY AND AFTER ALL RAIN I 0_ - PHASE B-UTILITIES EVENTS S ENSURE THAT HE DEVICE IS FUNCTIONING PROPERLY. U J N 1.KEEP ALL STORM WATER POLLUTION PREVENTION MEASURES IN PLACE. REMOVE SEDIMENT FROM THE STORAGE AREA SURROUNDING THE O I.O 2.INSTALL STORM DRAINS,SANITARY SEWER,AND WATER AS SPECIFIED ON PLAN SHEETS. INLET/GRATE WHEN THE DEPTH OF SEDIMENT HAS BUILT UP TO N Q O V(D ONE-HALF OF THE PROTECTION HEIGHT. DEVICE SHALL BE N O Z PHASE C-PAVING INSPECTED FOR GAPS AT BASE,AND SHALL BE REPLACED AS A 1 JC 1.KEEP ALL STORM WATER POLLUTION PREVENTION MEASURES IN PLACE. REMOVE AS NEEDED TO PAVE. NEEDED. O W 2.STABILIZE SUBGRADE. ^ z n s z 3.PAVE STREETS AND SIDEWALKS AS SPECIFIED ON PLAN SHEETS. WW O}(9 4.RE-INSTALL ANY STORM WATER POLLUTION PREVENTION MEASURES REMOVED FOR PAVING OPERATIONS. Z F O W Z \ \ M PHASE D-LANDSCAPING AND SOIL STABIUZATION. ,�B / OCK /�24- 0 N p 1.REVEGETATE LOT AND PARKWAYS p Y 2.LANDSCAPE CONTRACTOR SHALL REVEGETATE ALL AREAS RESERVED FOR LANDSCAPE VEGETATIVE COVERS. / ( 19/ Erosion control and tree/ __ /1Y i -20 ° 3.REMOVE EROSION CONTROL DEVICES WHEN MINIMUM]OR GROUND COVER IS ESTABLISHED. ) I / / // i., m VEGETATION MUST BE ESTABUSHED BEFORE STRUCTURAL CONTROLS REMOVED. Lots relocated and 1.2 acres 20/ protection removed to reflect new = \ o o° 'Upland Habitat to be 66 o�w N preservation area. >\\ - / \ N o x f preserved. / Ot2II v/it �� i /'/'I /'/ ' / i MATCH LINE SEE SHEET C 8 , , _ v RIPARIAN BUFFER \ / // d i/�//�� _ _ -BLo y]_/ Q \ss \ III�II r r / / W� - - �� - (ESA) l ;l) 11 \ I // //�i/�/i - _ ,i// / /� � 1, ff�7,�777 �c 4 A.P STAR \ / / / � c% / /' / / zs `eo A sw 3z 3a as \ P A 52 V IA v o V VI zz z4' 35' z� �2]/ /za - v /// L w'c 0 z �' ' m PRESERVED TREE CANOPY / �'�- A �- n LO Cc \ \ / BLOCK C s �-- a n <m < WATER RELATED cKb \� rn W HABITAT (ESA) Qz ) / V 6� Y/39 co ) � I Z d 0/ -vvF\V�vDPAV /� - / 9� t/ Q VA VA18�A \ LOT 1,BLOCK A /7// Gr0 1l \ \\ \\\\ \\\\ BLOCKA \\\\\ \ROS�LAWI�/ VA ED STORAGE TANK AUg ` I 11X-HOA \ CAB.Y,PG. 777 P.R.D.C.T. / / / P v 44s vV 10 v \�vv vv vA\ / '/ / �44 nv �/ I- I - _ P az/ \9\\ !yam \1-G� �\ i ii / i - \ _j \V � 1\ IVI qY III \\\ cx \\sP /'/ 0 0 (-I l(/I� \ \ 8 \\ \ X ��\� 'J O U M ]A v0 v� V 1� V rr \7 �v - - - - - - 16' GRADING > 100-YR POST _ I \ v v v V A V '^ I 1 I \ \� v A A v A A A Vv LIMITS OF GRADING EASEMENT DEVELOPMENT \ \ I II I1 I B CKA FLOODPLAIN \ \ \ La COINCIDENT WITH a m 1 I I mll 1 1�v e\ 1 v 02 I PROPERTY BOUNDARY i SILT FENCE. SEE STANDARD V V II✓A V A c V v I F wdo� rHOMAs A.cARBACIK AND MARY O J \ z N°' JOANN GARBACIK EROSION CONTROL GENERAL ��-�JA VI/�vv v A \ V v \ \ \ V A 'aw VOL s65,PG.151 ° NOTE #6 FOR MORE DETAIL. / n:- I \A I/ \ V A V v \ V v LEE ANNE TGDD 3a o D.R.D.O.T. uj VA 1� L r V - TI IP A7 �2\ �4 \5 V6 A A r DOC.NO.1994-1091 a ; / / / \ \ - O.R.D.C.T. /� 11 �/ / l41 I 4 v v v v A A \ \ \ \� \ � �� v a / FU*E PHASE c ^� �C (FOR REFERENCE ONLY) _ / \ l Il I /� I \I I (I I I I II I 3 \P SILT FENCE. SEE STANDARD ER/� rt / OSION CONTROL GENERAL I l Il / I / / I / 1 \ \ c \ \ \ NOTE #6 FOR MORE DETAIL. (n B\ \ w QQ 2 \ \ \ \� \ \ \ \ W Z W 3 \ \ 61 A p F WH P _ _ - -- -- I -I, ILL z 1II� SF -W IP--- LL� °�E Q_ r O IP E W TRACT IIIui PITNER FAMILY LIMITED PARTNERSHIP TED C.MEADOR DOC.I LbT 3, �// SORRELLS- ROSELAWN AC ES ADDITION NO.2001-5374 DOC.NO. 2013-70762 1 I MCBRIDE ACRES CAB.U,PG.1 6,P.R.D.C.T. O.R.D.C.T. O.R.D.C.T. I I I I v SHEET NUMBER r E C-67 a 21 } - 0] N STANDARD EROSION CONTROL VEGETATIVE STABILIZATION REQUIREMENTS BMP MAINTENANCE SCHEDULE SITE MAP GENERAL NOTES GENERAL NOTES EROSION CONTROL LEGEND o W C TEMPORARY SEEDING SURFACE PREPARATION FOR TEMPORARY SEEDING TEMPORARY STONE CONSTRUCTION ENTRANCE/EXIT: 1. CONTRACTOR IS SOLELY RESPONSIBLE FOR SELECTION, 1. EROSION CONTROL DEVCES SHOWN ON THIS PLAN SHALL BE C IMPLEMENTATION,MAINTENANCE,AND EFFECTIVENESS OF ALL INSTALLED PRIOR TO THE START OF LAND DISTURBING 632 PROPOSED CONTOUR ALL DISTURBED AREAS WHICH WILL BE LEFT DORMANT FOR GREATER 1.INSTALL EROSION STRUCTURES SUCH AS DIKES,DIVERSIONS, INSPECTIOUS SHALL BE MADE WEEKLY AND AFTER RAIN STORM SWPPP CONTROLS-CONTROLS SHOWN ON THIS SITE MAP ARE ACTIVITIES ON THE PROJECT. ° THAN 14 DAYS SHALL BE SEEDED WITH FAST-GERMINATING ETC.PRIOR TO SEEDING. EVENTS TO ENSURE THAT THE FACIUTY IS FUNCTIONING PROPERLY. SUGGESTED CONTROLS ONLY. i. AGGREGATE PAD SHALL BE WASHED DOWN OR REPLACED MEN 2. ALL EROSION CONTROL DEVICES ARE TO BE INSTALLED IN ----632---- EXISTING CONTOUR TEMPORARY VEGETATION IMMEDIATELY FOLLOWING GRADING OPERATIONS. SEDIMENT OR MUD HAS CLOGGED THE VOID SPACES BETWEEN THE 2. CONTRACTOR SHALL RECORD INSTALLATION,MAINTENANCE OR ACCORDANCE WITH THE APPROVED PLANS AND SPECIFICATIONS E SELECTION OF THE SEED WELL DEPEND ON THE TIME OF YEAR IT IS 2.FURROW SLOPES STEEPER THAN 3:1 ON THE CONTOUR LINE STONES OR MUD IS BEING TRACKED ONTO THE PUBUC ROADWAY. MODIFICATION,AND REMOVAL DATES FOR EACH BMP EMPLOYED FOR THIS PROJECT.CHANGES ARE TO BE APPROVED BEFORE S APPLIED(SEE DESCRIPTIONS IN TABLE 2). REFERENCE LANDSCAPE BEFORE SEEDING. RUNOFF FROM WASHDOWN OPERATION SHALL BE FILTERED (WHETHER CALLED OUT ON ORIGINAL SWPPP OR NOT)DIRECTLY CONSTRUCTION BY THE DESIGN ENGINEER AND THE CITY HIGH POINT PLAN FOR PERMANENT STABILIZATION REQUIREMENTS.ALL TEMPORARY THROUGH ANOTHER B.M.P.PRIOR TO DRAINING OFF-SITE. OU THE SITE MAP. ENGINEERING DIVISION. SEEDING MATERIALS SHALL BE APPROVED BY THE OWNER'S 3.ENSURE SEED BED IS PULVERIZED,LOOSE,AND UNIFORM. < < $WALE REPRESENTATIVE PRIOR TO APPLICATION. SILT FENCE: 3. DRAINAGE PATTERNS ARE SHOWN ON THIS PUN BY PROPOSED 3. IF THE EROSION CONTROL PLAN AS APPROVED CANNOT 0 100' 200' APPLICATION CONTROL EROSION AND OFF-SITE SEDIMENTATION FROM THE 0 AND EXISTING CONTOURS.FLOW ARROWS AND/Oft SLOPES. 1.WHEN R MORE AULCHIN3 IS USED,DO NOT MIX SEED AND INSPECTIONS SHALL BE MADE WEEKLY AND M BR RAIN STORM PROJECT,THE EROSION CONTROL PUN WILL N REQUIRED TO CX CX CURLEX Z - TABLE 2 EVENTS. SEDIMENT SHALL BE REMOVED FROM BEHIND THE FENCE 0_ GRAPHIC SCALE 100' FERTILIZER MORE THAN 30 MINUTES PRIOR TO APPLICATION. 4. TEMPORARY AND PERMANENT T THE EARLIEST PRACTICES AND WILL REVISED AND/OR ASI TONAL EROSION CONTROL DEVICES VEGETATION TABLE* WHEN THE DEPTH OF SEDIMENT HAS BUILT UP TO ONE-THIRD THE WILL BE REQUIRED ON SITE. W BMP'S SHALL BE INSTALLED AT THE EARLIEST POSSIBLE THE TEMPORARY SEEDING HEIGHT OF FTHEOR FENCE ABOVE GRADE. FENCE SHALL BE SF SF SILT FENCE > 2.APPLY SEED ION GROWTH. USING PROPER EQUIPMENT AND WATER INSPECTED FOR GAPS AT BASE. INSPECT SUPPORTING POSTS AND DURING THE CONSTRUCTION SEQUENCE. L AN EXAMPLE, q, INSPECTIONS SHALL H MADE WEEKLY AND AFTER RAIN STORM W SPECIES PUNTING RATE PUNTING-DATES i0 AlD VEGETATION GROWM. FILTER FABRIC. REFUGE IF REWIRED. PERIMETER SILT FENCE SHALL BE INSTALLED BEFORE EVENTS TO INSURE THAT THE DEVICES ARE FUNCTIONING CRIMSON CLOVER 7//ACRE 8/5/-11/30 COMMENCEMENT OF ANY GRADING ACTIVITIES.LE AN BSHAL PROPERLY.WHEN SEDIMENT OR MUD HAS CLOGGED THE VOID LG LIMITS OF GRADING Of 3.EROSIOU CONTROL NETTING SHALL BE INSTALLED OVER FILL SHALL BE INSTALLED AS SOON TA PRACTICABLE AND SHALL BE MILLET,FOXTAIL 30//ACRE 5/1-B/31 STONE OVERFLOW STRUCTURE: SPACES BETWEEN STONES OR MUD IS BEING TRACKED ONTO A SLOPES WHICH HAVE BEEN BROUGHT IN FINAL GRADE AND MAINTAINED UNTIL FINAL SITE STABILIZATION IS ATTAINED. = RYEGRASS,ANNUAL 30d/ACRE 82/1-9/30 HAVE BEEN SEEDED TO PROTECT AGAINST EROSION.MULCH CONTRACTOR SHALL ALSO REFERENCE CIVIL AND LANDSCAPE PUBLIC ROADWAY THE AGGREGATE PAD MUST BE WASHED DOWN CONSTRUCTION SPRANGLETOP,GREEN 2.5�'/ACRE 2/1-5/1 INSPECTIONS SHALL BE MADE WEEKLY AND AFTER RAIN STORM OR REPLACED.RUNOFF FROM THE WASHDOWN OPERATION HALL CE (STRAW OR FIBER)SHALL BE USED OIH RELATIVELY FLAT EVENTS TO ENSURE THAT THE FACILITY IS FUNCTIONING PROPERLY. PLANS SINCE PERMANENT STABILIZATION IS PROVIDED BY TALL FESCUE 7/-10d/1000 SF 9/1-10/15 SLOPES. SEDIMENT SHALL BE REMOVED FROM THE STORAGE AREA WHEN LANDSCAPING,THE BUILDING(S),AND SITE PAVING. NOT IN ALLOWED TO DRAIN DIRECTLY OFF SITE WITHOUT FIRST ENTRANCE/EXIT SEDIMENT DEPTH HAS BUILT UP TO ONE-HALF THE HEIGHT OF FLOWING THROUGH ANOTHER BMP TO CONTROL OFF SITE "USE ONLY USDA CERTIFIED SEED. THE STONE OUTLET. REPAIR DISLODGED OR MISSING STONE 5. BMP'S HAVE BEEN LOCATED AS INDICATED ON THIS PUN IN SEDIMENTATION.PERIODIC RE-GRADING OR THE ADDITION OF RIP-RAP AND REPAIR ANY DOWNSTREAM EROSION. ACCORDANCE WITH GENERALLY ACCEPTED ENGINEERING NEW STONE MAY BE REQUIRED TO MAINTAIN THE EFFICIENCY OF IP O INLET PROTECTION PRACTICES IN ORDER TO MINIMIZE SEDIMENT TRANSFER.FOR THE INSTALLATION. ROCK CHECK DAM: EXAMPLE:SILT FENCES LOCATED AT TOE OF SLOPE AND INLET 5. CONTRACTOR SHALL BE RESPONSIBLE FOR SUBMITTAL OF N.0.1., o PROTECTION FOR INLETS RECEIVING SEDIMENT FROM SITE N.O.T.AND ANY ADDITIONAL INFORMATION REQUIRED BY THE Z INSPECTIOUS SHALL BE MADE WEEKLY AND AFTER ALL RAIN RUN-OFF. CD ROCK CHECK DAM EROSION CONTROL SCHEDULE AND PHASING TCEL CONTRACTOR SHALL COMPLY NTH ALL TCEO STORMWA ER EVENTS S ENSURE THAT THE DEVICE IS FUNCTIONING PROPERLY. POLLUTION PREVENTION REQUIREMENTS. c REMOVE SEDIMENT FROM THE STORAGE AREA UPSTREAM OF THE 6. SANITARY SEWER EFFLUENT T DISPOSED OF VIA AN ONSITE ° DAM WHEN THE DEPTH OF SEDIMENT HAS BUILT UP TO ONE-HALF SEWER SYSTEM CONNECTED TO A MUNICIPAL SEWER SYSTEM. 6. ACCORDING 0. DOC VE 4LO AND STTURES SHALL DESIGN CRITERIA �� _ �J P THE PROJECT SHALL GENERALLY CONFORM TO THE FOLLOWING: VI THE DAM HEIGHT. REPAIR DAMAGE TO L THE CHANNEL IN THE MANUAL 3.10.2 OVERFLOW STRUCTURES SHALL BE ADDED TO PRESERVED ESA TREE ° VICINITY OF THE CHECK DAMS IMMEDIATELY TO PREVENT SILT FENCE AT APPARENT LOW-POINTS OR EVERY 300 FT IF NO CANOPY p i. PHASE A-GRADING ADDITIONAL DAMAGE. REPLACE MISSING OR DISLODGED ROCK AS APPARENT LOW POINT EXISTS. L <O 1.CONSTRUCT TEMPORARY CONSTRUCTION ENTRANCE.SILT FENCE,DIKE,AND TREE PROTECTION FENCE NEEDED TO MAINTAIN THE DESIGN HEIGHT AND CROSS SECTION OF ACCORDING TO THE APPROXIMATE LOCATION AND SHOWN ON GRADING AND EROSION CONTROL PLAN THE CHECK DAM. CONCRETE WASHOUT O ?r M m NOTES AND DETAIL SHEET. 3.SEED ANDARING AND GRADING OF ITE.REVEGETATE SLOPES WERE SHOWN. CURB INLET/GRATE INLET/WYE INLET: C F M ul_ PHASE B-UTILITIES ( RAIN EVENTS TO ENSUE THATATHE DDE EVICE SLY NFUNCTTIIONING PROPERLY. SIIt fence to be added in = o J^o 1.KEEP ALL STORM WATER POLLUTION PREVENTION MEASURES IN PLACE. REMOVE SEDIMENT FROM THE STORAGE AREA SURROUNDING THE 2.INSTALL STORM DRAINS,SANITARY SEWER,AND WATER AS SPECIFIED ON PLAN SHEETS. INLET/GRATE WHEN THE DEPTH OF SEDIMENT HAS BUILT UP TOONE-H OF THE ¢O U Z ° IC PHASE C-PAVING INSPECTED FOR GAPS PROTECTION BASE,AND SHALL BEEREPL CEDE AS this area after vegetation ^ ¢o< w 1.KEEP ALL STORM WATER POLLUTION PREVENTION MEASURES IN PLACE. REMOVE AS NEEDED TO PAVE. NEEDED. {y� �'y� New IOCatIOn Of erosion COntrOIS O O w O w 2.STABILIZE STREETS ANDE. removal loval complete 1plete Z n Z 3.PAVE STREETS AND SIDEWALKS AS SPECIFIED ON PLAN SHEETS. ¢ p}z 4.RE-INSTALL ANY STORM WATER POLLUTION PREVENTION MEASURES REMOVED FOR PAVING OPERATIONS. Z F O w w - and tree protection to preserve an PHASE D-LANDSCAPING AND SOIL STABILIZATION. /2g / OCK / / - / _ i / 'F // / 1 \\ WW O Y 1.LANDS A E LOT AND PARKWAYS �/19 / -� / / i / -/i� additional acre of Cross Timbers \ ^ ] 1 o O 'w 2.LANDSCAPE CONTRACTOR SHALL REVEGETATE ALL AREAS RESERVED FOR LANDSCAPE VEGETATIVE tt/vvv / / / / / / / i // \ \V w n W COVERS. J 3.REMOVE EROSION CONTROL DEVICES WHEN MINIMUM]OR GROUND COVER IS ESTABLISHED. ) i /24/ / /// /7 / / / /�.-/��= // - 16 Upland Habitat II I \\ M1W M� 3 w VEGETATION MUST BE ESTABUSHED BEFORE STRUCTURAL CONTROLS REMOVED. 15 / 9 / - / ` / se \I Nzz ¢ ,/' /� / l / / / / � / 'i � ,--_-- -- �/,%'i_� 'i- --f4= - --Hi-.,/ /_�'✓ � \ 1\ \ \NIT MATCH LINE SEE SHEET C-69 \ \ \ RIPARIAN BUFFER (ESA) ifs W I FYI 1 - r� \ �\ a�of r Of BRDCK A FEISTIER / y �1SF a \ I\`',I� ° �\\'t\ \( � - /24' /� 6/ /27 /28 29\ S. = a p 0 0 ¢m V I V PRESERVED TREE CANOPY �C I � \v�vI aYmo o<OCLn mm WATER RELATED 1L CKLJ ' / 5 ¢ HABITAT (ESA) z 36 Ww' CL / 49) Z 'o 48'/ 1 / Q LOT 1,BLOCK A BLOCK ` \\\` RO LAWI�'ELEVATED STORAGE TANK ADDITION / // r TWO° JH�V 11X-HOA \ CAB.Y,PG. 777 P .R.D.C.T. /47 ( J 46 �svv Z \�\ sT o v V� A III A�II I I 7A �� V 1� �9 A 8,` b� - A 15' GRADING 1 O 100-YR/POST / / 3 LIMITS OF GRADING ywy�s.w g o voL 5EASEM ENT vCOINCIDENT WITH 1 O�DEVELOPMENT °: PROPERTY BOUNDARYFLOODPLAIN s rHOMAs A. K AND MARvSILT FENCE. SEE STANDARD JOANN GAIBACIK 66,PG.151 LEENANNE TooD .R.D.C.T.EROSION CONTROL GENERAL a NOTE #6 FOR MORE DETAIL. ' w � \6 DOC. 1091 CO.R.D.G.T. Z. ¢� LL a ;1 ,� - / f �z v- -I FU*E PHASE / (FOR REFERENCE ONLY) 1 �(/� / I II J I I I I 3 K X V A A '� SILT FENCE. SEE STANDARD �/ `\ \ EROSION CONTROL GENERAL \�( 'I T/� rt / l �� I / I II I / / / / / ) V �1 ��\ V A A ° \\ \ \ NOTE #6 FOR MORE DETAIL. (� v VA / I 2 V 1 A V A \ \V 8 \ A L � pH � N } \ 1 1 G 11 SF LIJ w F G m -_ ° sF --1--� z LIJ Q LLO h\-5-Imo/ h V I I � IOU 11 - - - - TIi�� 1 \) v A A �\ i I 1 v PITNER FAMILY TLIMI LIMITED PARTNERSHIP ACT I /( W I LbT 3, DOT 1)C.MEADORuj �// 1 SORRELLS- ROSEL'WN Al ES ADDITION DOG.N0.2001-5374 DOC.N0. 2013-70762 1 MCBRIDE ACRES CAB.U,PG.1 6,P.R.D.C.T. O.R.D.C.T. O.R.D.C.T. I v SHEET NUMBER r E m C-68 n 22 From: Stephen Brim <Stephen Brim @forestar.com> Sent: Tuesday, November 9, 2021 9:02 AM To: Upton, Christi Cc: Brock Pfister(brock.pfister@kimley-horn.com); Taylor G Hargrave; Kevin Lazares Subject: Eagle Creek Phase 4- BMP Review Attachments: Erosion from 20210908- Eagle Creek Phase 4- Updated.pdf This message has originated from an External Source. Please be cautious regarding links and attachments. Good Morning Christi, Taylor and I just finished reviewing the area you both discussed yesterday. We're committed to help the City of Denton and I will assure you that the missing silt fence north of the water tower is going to be installed. The brush in this area is so thick we're going to have to have machines larger than normal to remove the existing vegetation in order to properly have it installed. I've attached an exhibit showing the location in question and would request that any hold on the clearing and grading be released with the promise that the silt fence will be installed as soon as it is feasible. Please don't hesitate to call if you have any other questions. Thank you, Stephen Brim Development Director 2221 E.Lamar Blvd.Suite 790 Arlington,Texas 76006 FOR E STAR c:682.321.9380 Forestar.com 23 It 4d, ..... ....I.. JU 0 0 0 00 000 0 0 0 r..y� _y,•�...�l�.;it .�:.tiy•:i>11s�f'". �`• :J':�ji"i�"fti5w.icr��.s.y11.' _'�,•(''j�• '�iJ iYj{ 'tit • •all _ • • • • • • Vp pip • • •(:t?;�.ry_ - _ i•�1;�•i•�N�Z•O�•f.. "'.:.i SS' •..yy.,�-:.•.•'J! r .•j.Y•.,��(•K. .y_ ,:�. ..•�. �.. .Y Z• y•N � - :��iSM-Y'\:�`'� �4`' '•e.J..:y'•4 .Y;�wr • • • • � � � � • • • • •r Si:�'M 'Ij�.}.;•1: -� :PF.-.'-On'F.(•'hl:'!'�!•''�-_•.:� .rSa�''SM •�i �,:`::'::'• .... mil•.• .i.�,1�!{• �'..� •-••`�.:�1:.� ..y. t •'- 'r'•r:4z Imo'' ��::'�. -�^�• w • • • • . • • � • � � � � .t.�i ...4�{�:teY��,G;�„t�ieyt�'r'•� ;'�\t�• .* ,'r�..�; ,.�Y<P� h ��1: �';.Y�:�, s'.?.fi• { p.�is� 'A n �..i: w yT�'G,.•.rnSr )ci • • • • • • • • • • Iif v b. v�r.-.� VL_w• a .� s!-{-J t' 'i. ,If��V! , 7"-, ":4' -;':y.Ge'!i1k�t�•�t.',�i.� t'r �+ d>��•• .YZS• y.a :_1::i5ci'Y•IIS�i:..�y Lr•:�:ic..1:�::7^•'�•wIIFP• `".Y •S l arr. _ .K''�1:1►=.M•.I.A. I,,,,e;••�.\ti'!1,;� {Y'i. S l a.n . ir� t1',J r• N' f�Ti•!i.l r',.'y�'Ik�! :!? 3J��} �>.:Ri:�1 t! •• r• a�?•no:rr (.•• ••��*;{wj,y..: 3}ate'} •> �rki a[ 'Ij�.L., .1: =i C-� -.'e'}.Y1. , .r"' •rki�'� .�.•h -fit:.,47.1�,�;�.r"'� y '.ri t?..'.t �.!'�•:r_].ZYr-' �'�I: ' wr.. �S •w:"!'�c�•� +� r�wrll4�• .�' 'r+e•% cFMY°i��av .L w�~�S:''•'i.y �"`_. .a.��_ _ r1iiL�^��J•. ..-K•••. ';"i• �-rj1 Srl ! 1 a%: !>:Y� _y,.�...�l�..;it .�:.tiy•:i>}1s�f'".��T,y,�,�`• :J':�ji"i�"fti5w.icr��.s.Y11.' • • -K .w,•J� � .V•.yt�yrK. '.l • � • � • � • � • � 'I:ir:b :: .Y�..•�r;.�i:+,r'4'!Z.ti •;�•_"'�-:-.;� g'�.• -:. _.:.�c i��xr""'I•�%' "•'l i:+• �ANY ,:..�•1': '':.. ._ :.5"�•r`sz-..i:..�•.� -i�:h •1�. EY , �,:`::'::'• .... mil•.• .i.�,1�!{• �'..� •-•.`�.:'1:.- .. t •'� 'r'•r: Imo'' ��::'�. -�^�• w .t.�i ..'. tir, i}'tW3reSJ.` •� .L:It.•.: :e`�+`.•r: -r�...�.��l••j �l _ .Y�:i, g'.? S� { p.�is�i1�.,Z..rt..1 �..i.' wl��,'•rnTr.�i . A 1: !. =:.``'' ' . �� :a r.S'• .�-_. .�. t \ .! ✓��.'�1.J`f, .lam- �"T• .i Jdj�is`v: .:;:,...'.:.. •7�^' -:. ` �P:.tl;7i:'�.:!(�ti.0 .- d>�4 .YZS• y.a :_1::i5ci'Y•IIS�i:..�y Gr•:�:ic..1:�::7i•'4 l�.Y •S l arr. _ .y�•'�1:1►=.M•.I.A. I,,,,e;••�.\ti'!1,;� {Y'i. S l a.n . ir� t1',J r• F"•' f�Ti•!i.l r',.'y�'Ik�! :!? 3Ja�'} �">'.5,;:;:�1 t! •• r• a�?•no:rr I•.• •,��*;sw j,y..: 3}ate'} •> .�.•h -fit:.,47.1 L�;�.r"'� y '.ri t?..'.t �.!'�•:r_].ZYr �'�r: ' wr.. �S •w:"!'�c�•� +� r�wrll4'• .�' �r+e•% cFMY°i��av .L w�~'S:''•'i.y �"`_. .a.��_ _ r1i�L�^��J•. ..•K•••. ';"i• �-rj1 Srl ! 1 a%: ' I -j I SCO—Z AV. 15 DENT N Tax 221 207 15 - M RNAWM 15 '?ME/Do Fr TEXAS QUAKER T`WN N ig � M r--q� 1921 W MERS N SANBORN INSURANCE IAP t q0 EZ Ca ® Ca q�� ISO 0 And '0 .q� Vj tn G3 9 "z I A ze College of Industrial Arts MI 10 - 0- [IF w �d w 14P. Or- (top center) Now l el, LU ca Texas Women's University I M ''I'l z 212 P!j ram VI J2 lid L9 A ' I _j I SCO.M AV. 15 DENT N Tax 221 207 15 15 -rMRNAWM'?ME/Do F TEXAS Si QUAKER T`WN � i na 10 1921 0 < i Eau, SANBORN INSURANCE IA _ Ai 7 Ca P? And 63-.- College of Industrial Arts (top center) P t7 Now Texas Women's University C 1 og ll ky a ES _j V 8 Sanborn In rance Map 792 -Quakertown_ 41-A W 6 41 at 31,m wS. "10-4 r 3 I Is zw-.m Vm&, Al • 0--A's "00 t--.. AL—" -lip =P., :G:3 6012 OWU 717 QUAl INC zit 71.3 C30r CiD Tm I 'YW L�% C, U C.6comm 7CA f.—W- ED 1921 623 L L ALEN cg -J, 616 U&ti ST S.'ff. KO.W- &to WA or M cEr 11"IDUNLY51 Lp LN160" .a: -- — cck tK;.j LL eal P.atw Z -RV AV jw Residents of the Quaker 400 AU C., 4 JUX Neighborhood 417 � 4 rVA G 411 K%C %,CW 212 4 oc w P C.---F 14 317 L ct A '*I I MAM I ft AII wawv qr";4w me. r .4!A w N U^m ter.to" =r W.SWA LAL..V vv►�rw, .600 c cz— A I i�U2 4 A >•yti� y.�...�l�_;i� .y�tiy••'>11s�f'". j::•4':'J':�ji"iMftiSw.ir��.s.y11.' 3a•t i. .r.lV r ■ � � � '(`fj'�M(_ : i•n4 f;��i•�N�Z.O�•'. •' .i. gS' _�.•.•.J!• !�-'f.Y•.��(•K. ry_ �.--i:•�. 4 'Y'iA y•N ` - :�::5�►!-�`�:�`'.� .4 r' '.e.J..:J"•�,Si!•C7A�•q• .Y:�wr �ANY •:..��1': '':.� ._ :.5"�•r`sz-..i:..�•.� -i�:>h •1•. EY , �,:`::•:^'• �... mil•.• .i.�,1 4 per{ •:S:_•...^�• �_r T.. :.C,7� ��'. �G J i '� '_.\.' ".:\•Sl. ,.aJ-L'1: .• •i.•.. Imo•. �jti:"�. -'{�. ,r .t.�i _.'. tir, i�'tW3reSy...•� .L:It.•.: :*'!ft�••�: -r�.•��•��•Sl•r_a'��ll _ 1: a�:i, '.? y;. { ( p.�sly i:'.,Z..rt..j �..i'' w�j��'�".•s`rnTr. let y,- Wljffi�: Oil � � � � w.:ti�.•r. I�i3�'i'p�A3{+� v .'K y.-+.`i.,,• Ge''_��ts• ti!•r•� !�iS��i ■ • • r �. r r+..• r ,• (loky '•i:,:r:'`.I�n1�'•}sj r �:�R:i +• d>��.• .YZ;• y.a :1:::5 •li:..�y Gr•:�:ir..1:�::7i•'4 l�.Y •i l arr. _ .K'•yL1►=.M•.I.A. I,,,,e;••�.\ti'!1 . ir� trJ r• f�Ti•!i.l N' 3J��} �>.:Ri:�1 t� •• r' a�?•no:rr (.•• •,��*;swj,y..: 3}ate'} •> :rki a[ 'I��.L., .p: =fC-� -.'r'}.y1. 1 .r`•' •rki�'� T "- ". ••'..� .... :di, i �': :ESN: P 's_' I'+y'1 .fM y V•�:"v 1�'��•'�4•�� •�, Ili�_•'m �. t�', •.T J'"•'•14 -vL .'1':•'�. b�. T' ��0. •''.T..r ' wr.. �S •w:"!'�c�•� +i r�wrlf4�• .�' 'r+e•% cFMY°i��av .L w�~�S:''•'i.y �"+_. .a.��_ _ r1iTL�^��J•. ..'K-••. 'S.i• �-rj1 Sil ! 1 a%: .f.7..• � -�j� •�t--,�j � . mil• �s o _ 1 `• .. o I a ` � I P 84 AOL w FORD CRAWFORD GROCERY �• � DENTJN - 16 - - •F ,: Ir :! , �� a QEL� so ® Q In •;fig., f j 1 l � ',f• { s - � � ® rt� �a � — a- 1 J t 1 q4 a Sm!k if to 8 ' ., ' a i 1 F 32 DD. . E. NOTEN Physician and Dentist .- Y 15 C3 ME) 15 Cr' ^. �" 'DIE) leg M m� ,ram _ m ® � + . e . f • ' +t3 mVwp °o 7Pe7 33 lift IOOF O N'S ORGANIZATION Oakland St - 1905 `` 1 r •4L �� w_ DENT N[$ • . � t5 • � �4 ► .7 � `m �m � .gym,,,. _ � S7; � � R: � ■- of 8 � ��sa 4 Q� � ■o ® Q � Fs En [� ® © rA�❑ ® sin g , .q , t. 'e ..r�► ,� m� CD e Af s e �, _ 6��' 4, o ■ ® +fit-'•,� V per, 46 A. �,.........�■ ,�.ate LV LU 1U- 9- ra j — IF lift 34 IDA SPIRES HILL, FILL & ADS, BILL Quaker Town c 1910 s 15 Ce! ` ........ ..............a..... DENT N[$ � t5 ■ o, e --�-c ® _ ® ra --I- Q � rI�. L d o ■ 9 R i rz 3 35 lift qw ►�__`fit'-!f?�tt�:;w�+r3' H CURVIER �! I ""'DELORES BELL '� - � ,� ? �[tirh'1ii'Il:t+ra�u��sb..�r.=.,ya��■gratr.r✓�rs.�,�astr:ari 15 ?mo so t5 .J • , t � 4 g m B TTI � � E . 06 i CLARK JOHN AM MAUDE WOOBS CLARK 15 , � ......... ...n .. DE NQ S7 � t5 ; �` �I� 4 Q� ■o ® Q Ella p rx�IP I � ■ �� . •. -1 nix 29 La GD 9 o e -�� Its �� Q }�•' 4 � • is o � To fit m v lift I�t ,fit 1�� 1�! I� ► o � : � P� a . v R DE WOOBS. CLABI HEIRRY HOUSE 15 16 L i4 t DIE) Ella IS am Pe- P 2- -JiL a . ED lb "P 4 DWI TT— t, r3 (77 rz ij 38 lift qw ROSS HEM RY Ouak*ftown mool'o 4clia"Mmm 1 HOUSE MOVED TO 1113 E. HICKORY C9 . 1 . —_ _2; 15 Q Q0., tj F La: R SU all q sp 5aM_ ED q u ma ra 39 AM& qw JACK COOK LOIS ROBINSONWITH LUTHER LAMBERT Quaker Town c 1910 15 LSe! ` 43 .......................c...... nE n �� ❑ Q� ■° ® Q n Es yy B q m 4 la - t • Q 1p p 1 �0 io fit m LF _ � E n � y� 1 f 1 I -�� •1 a ._�.._ _ 3 40 lift b: MARYELLEN & Moved to Denton from Decatur in 1895 seeking a better life HENRY TAYLOR for their children ' _ . a�ssra+�irir..rax�:r+.fn:r��3b..ter.=.,ya�ratr.r✓ s.�,�astr:ari Bought their lot at 700 Terry Street from Giles Lawson, ,. Mary Ellen's brother, who was ` 15 • oE�N an early Black settler in Denton Henry was a Cowboy, and a a ® "© � - - 7 � s W ® s, �— renaissance man �- ' '� X, S®® 'a VIP His garden looked like a city ~` • -� �- R gal park, he had "toting from the gardens t privileges" g ;� �I�. of his employers r� - � � Mary Ellen was very beautiful, � no pictures of her : - r • ..�. �u '� Theyworked m n wo ed as a tea and I loved their church the - 't St. James A.M.E. (African Methodist Episcopal) 1 I F-1 F-----11 � lift 41 WILLIAM WOODS HOUSE O • ,,...15-do . ne` N �s Q n Es mom 1p _ R B- mr • - .l a a rts q `a a ♦ t� � - r ® q � � e 4 >a r N+ • _ _ c a �' m e n 42 i • MRs AND JOE SKINNER - 1913 Wedding Day Home next door to his Shoe Shop • �� " E ..,..... ,...,,�5 t ■` o, e Pi {� ' •Cl s e® a au A• � 4 . � ♦ � d (r' ` aid' m ■ E Ella TT— AV r ,,f 54 :1. . y . lift 4 �, ' qW • :r?rt!��:Na•.Y'(.^. •�t�*i+Y/.ti,Ky�k: rsy� .-l..�...�l�..;i� .y�tiy.•'>11s�f"'. .`''.�^^3!',J''�ji"iM�.tiSw.ir��.s.y1` 4f gA fc • • • P Nil • • • • • • • • Ar,. � . , .�.•j;` -i��:'4r�L�;C r"'� y '•ri t?;.'.t �.!'�•:r-].r�f1Y..TT��'� -ie: wr.. �S •w:"!'�c�'� +� r�wrlf4•• .�' .r+e•% �FMY°i��av .L w�~•S:'"'i.y v � 1� Taylor'sQuaker - Town Remembered Henry magnificent Y trees l� • y be the only remaining artifacts of Quaker Town M 45 } t• IONS • �i�'" w . I ; i I WMIA 'I:�r. ';•.fir;>�t:�N�?:d:-:. -�;.:-.r 7, _y� W\, 4 .Y�• y,L,,. � •-�:i5'IrH��:�`�J'4�i�.e•J.a:J:•4wSiIG7rS:=•'.Y;�.r =� t l ad• .,:••.Sti's::M•.,�i.:� ,•�;:`..L^•., :�'. r�`°��•"' t l a:+• ® � �`.. i :�t�Y I�=NJ. �E'�•ryriY,:;r7�•c�t�•:- .`rt� ® �� \� � Y'!'r'.�e',i'� ;7! lip a'`J.� f� r;'�•y. ��•::�3':.-yy''C j�•• ri- •J�,n,�s�,�;'..s;� 1,� r, � •'�. \•�.� -yy� 1,�'-.`aj" r ��is�f•:.� y r`ny.: = �� 4 ;� �y`� -t4""^" —�� t�' �� — —— _ �,L Vic?'•, _, ;;•': •, . �. .:;{�.'•'. ''..:::;- ��'ti -PS ,i— —_'_`^ '� �} ''� ':; :(�" �l�•,.1.ti:. -.. pia•.:: 'fj•f�.;fKi•Y.. ��}, •• .�,. a S,:%i,•- i. -� 'r`''e..:�"' -`r,'7f•'- � :. J 3}.;,. ' err �• ._ �•.- :: r:• � �` ' �� .t.• �e�a�.Y�L�iN�t;,r�aj'.r y11.. •,�r•'..�. ? _`�Y��••L':�l �1: M1\ a.•..i >t�,�. •y �'C15t.' •*1"".�•�,Ll�•Y..�.�ti/er:%�;�{ Ttir'�� ;:y :., s �r. r.'`•��`ji:' Z.:rt,.IC".- :Mom/ �r ?u r^�� r ..7� rW �. •sli�t� lIif:Cai..�� R• ',�•._f;r.-.� u.Y;,. .►�?:'.i:YN�-•_ •.,•SFi�t� 7,If�(j:S'i vz '" Ypa i�a r ..�.�c::5'iY•llSl i:.•;y `��.�r.S•a;y�"4 ":Y r' ia•1• •t l ia:a .+C'-�Ls::M•. �„�;:t:�.'^•i,;� tr'i-. t lti.•` •• it .'fJ F"•• fLT1•!'.l r;.'y�'Ik� r :!! ��7 1� � �y -:y:.�.. (1�.:!` ':'V •,.a?yi�..: `�� .i!�:4`i�.ti�w.iJtw.ti.y1�1 ,•' iJ rR.�'} �>.:Ri:�i t� •'� r- a�?•no:rr 1.•• •,��*;rwj•y... i}ate'} •>• T -- -. .•'... .... j:p: i �': :ESN: P I• .�.•h -fit:•,47.1 L�;�,r"'� y '.ri t?..'.t �.!'�•:r"].Z},a'T�' �'��:• ��•;�.a._!,�,�:•li��'ir. te,&wk, fs�-� i`4•' /. rWY'=1`�i"�!fr=: `�"!�•��'^'i:.j w i. ,• '� !r • • • - dorp At Aar �, �� •. �. = i(:t?. •y_ _••_..:.�•.n4 fy��i•�NZ.Of _ '..:.i. SS ...yy....•:. •�Jetifl�'r^'r�i•`r•ASi�Aq::•,,Y.•wr - 4 .Y:�• r-':•.tii�� '��iSiH-Y't:�`•� �4+ '.e•J..:y•'4 7 a c� i l ad.• •Y's••.Stis::M•.,�►.::. ,,�;:�..L^.., [�'. i l a:+. . i ♦ : :!t- „-t'J::E%�'r�*iY,:ir�t`•:� `rt� . � 1 � ;7! li• _ 'l f. .L�•.y• •�:.yy,'.��yy• .:7'.�j{" ri-i:tJ�n.'s.,�!� '. •-Yr '}', •.raj^ •.t ' ';f~-\[`{^�3'c = '''"1, ' :Ei' '_tyt - -� y r} '• -:: !.. Vf�.�.mot. -.. [.:-1 •f} � 6ti. :L �-. i'i:i•..: t}.fiywi•Y•• cam' � rki '�u 'Ij�.}.; -? :fC-.r-O�F.(•'hl:'M:d�`•i�'� �r Lim•;M 'i, � ._ 1 �ANY •:..•-t': '':.- .- :.5":•r:`sz-..i..�•.� -i�:>h � i EY , i �'..^�• ._w�.:•1:.- ..y. t '•� .r••r' Imo'' ��:••�. -�^�• ._.. • '! _'it'a:aYy LG�..�t',tiy ..I.�r.... ` ;`�Y'7.5.� �e. �^ r . .t.•�i i}. .��••iNti ie S•J. ..• �15t�: .t`;v.; - A `•ypM+i� 7_+,' •.K yLY^'•i.,.•r.•.. �W''_ 'a'st.',�'ti!rr t •�i;�i�:'i �:•;�- _ ' w:ti.0 �Y_ �^±•. .i...�di�'ei'+: .:�:!.�•'. { 4 Y�• r•.•_:.��C• iA.Y�::5.�•r�i:..�y Lf•:�:it..1:�::7"•'�•w..FP• `".Y�, dT� •i�art. .y�.'�L1►=+M•. - _ �� ;is v'�?Jr� .�c .�.-� •b .i!�. ti'w'.iJtw.�s.el! .; / � r .;�. � .; is •. .!f t• i'�t• ., :3J rR.�•} �>.:Ri: It r• a�?•no:ri:i•. ej,��,j>w j.y... :3}ate'} �> 1 �rki a[ 'I��.L, •t: =iC�' -.•w}.Y1. � .r•" •. •rki�'� 't t G";t2' ':• •. :{:• t. r;:i:v...:� ,ram•{ • li+3:.1.w'•i'M'/'..�:-v' 1•'-�i i'•�4•} •�, Ili�_''m �. •1 •i j•-i..i. 741 f1 i' {Vi. ...Jt 1 l.,i' o> r7.+J•C....� ;.:.. 7� � , �, a� ' l , � ' � , , 1'•1+ '� : � �� 'i� 1� ,rG �� . �� j � �� ` �� ',l.i • t i � t t � Imo, _�_,-'.I' � � ! t.+h a � `, ? i ` , 1 `J � } Z �• � ~ � ♦ • •" 1 1� ♦ � i�� r � � y 1 O t � 1.--�.. •ji-�,"^ >j � j rt �2 t <�._ �� t •1 r . t I I y Y 1 , j; gr toe ybo M 4r •T�,il , , qo �� II. • lk I Z ? # � , : � � Z !� :�. -..fit m k ► L) ., � * , ? ►t � � abI � i" � � -.�. ,_, : ....q „ 's?, � .. 1. _ � t �✓�.._.L-motes�_.i A' a � i t . , a !fit : ! f ! h •t�4 h 1E 'o .I i i •� ; 3 ; —r. tr .t` 1 L or ` � ♦[� eill.r�t•� W r /C IJV/�N.) �t �ti tS ~ `� 1 1' � E � Y S .�1 t S E l v '1Z •� Y r- , E ! of r � ee, ab 1 ,.�I� j i1` ti ` • r�.M 1. /�J �. 1 47 1 14 � f • � � � ' Ill `I!•= S? r • 1 � j1 �i i •tom"tt '+ , � ', ti � .w At o • • / Ti aw 48 � 1 � s •� �{. � 1� +1 � � `� �•ss I 1 i + lb JI SOLOANIA'N H 3 , ,' t3 T t j. = tip♦ ------\ --441' 1 ---- Y- 77 v211 x �1 L, ; « , - �� Streets North/South: .s o .. forth -- -- goy ---; ----- ---_- ;- .. ! 1 _ � �. m ' _.�ii� Wood — ?era o� ` — 11 = Crawford—, ; .....,.,., � , � ,r � ' � t ' � � � � , - Crawford 1 ' 1 ; - , ; , . • t- ` - Bradshaw W% zl' a:,� Streets - East continuations: r • Y O `"Bra' srFia�iv ;r--;•� .a � � � � ' ' a - Oak Hickory �' • R jr M.'NCOI'dO Mulberry Sycamore 49 t SOLONION HILL! U --` � w yRuddell St a Q S Ruddell St W00D STm* N ,1sMAI 2 ` I N Ruddell Si > t N Rudder\ > 1 o L � L N U e can N o fp Q. U ' a aD CL 1S Pooh S co r ca U t c • U Q } t E = 706 Terry to 215 N Wood in 1922, w - U) Q Home of Walter & Hattie Smith — n', N „ O �_ E 0 W � 700 Terry to 102 N Wood, a Y Co. 9 �„ , . Henry and Mary Taylor W all Q . c� E 320 Holt to 102 S Wood, Pleasant Grove Baptist Church oo \ 1 N B(adshaw St W 421 Oakland to 206 S Wood, © Ida &Will Hill with Ada Hill, c 0 c � _ w p O `� Q) c U a. A in 50 N V S Ruddell St SOLOMON WILL: ` � ,Ruddell St a v ,1s MA12 W ^, N Ruddell Si t 0- N Rudde�� CRAWFORD ST. * o ? tom!) CA O � c� . ' ' isa- CO pooh S N a , «.. v CU m CL f� d oFi O a N 3[ 17 0 cis ,_, o Q, Oakland Street images- Crawford Grocery and IOOF c) E @ McKinney and curve U m o Household of Ruth, IOOF women's organization 6 3 @ Mulberry & Sycamore 0 c cv 1 N B(adshaw St W J O) O W O r O - c - 51 SOLOMON H 111I I I A I J "I I I I ,t BRADSHAW ST. * _o •o C V � (p C Y a m IS Pooh S co - w S 'J (A co ' i►Y - ` cu X 16 to ca c 10 ti W N Susie Moten and daughter U - Z5 -p O rn cn � r � . •, � l 4 Bradshaw S1 p �— NMjJjn O ` 0 , i o cn 0 0 Q, Cuvier & Dolores Bell E U ° 52 SOLOMON HILL: �srww�Z OAK ST. I W", t' � r � N � O � r U C _bC 3S Pooh S cCvQ-'^ _ - - Cu L 717 Bell to 1201 E Oak - Isaac S. & Bessie Ross a - 16 Ca s y u N c E i Ca v Y � T W � W Qv to O o v _ Bradshaw S LL, St James A.M.E 93 �s w o '. Cn Q � O O .` Q) E U ! V. 53 r t 1x i SOLOMON HILL: Jd HICKORY ST. t 1 i n 1 1 1 ♦1 � 1 i l J � 1 '� y 1� S1 I ,� � ± 1 � - r r 7r c� CL U co d m l p is PooM S co CU 14 tE Q 818 Terry to 1129 E. Hickory 0 Will & Maude Clark v C Co Y W > - c� E U N -0 l i. ' O Y - u � Bradshaw Si ,`;; 713 Terry to 1116 E Hickory ' Clarence & Nellie Nix CO Cn r O a 1� o r c0 ..: U , A to •'•� 54 607 Bell to 1113 E Hickory by C.R. Hembry - SOLOMON HILL: k-'i T I I - 1 -71 - R -1 SYCAMORE ST. * o r < N Lo O � Om r U c �[ co U co 1S POOM S c23 © cu N U � c U -' d Q cr e N W u co v © Y W cc o c� E U O O 0 0 806 Terry —Angeline Burr Bradshaw St 0 i V T O 2 M • C _ CT O � r C W p � O CP r EUco 55 VL All c. - - 11 -1 1 t_ 1 1 i i . ..s O ` • -- r C r < u to O p co p CD U � m 1S pooh S co ,� " cn SOLOMONcu HILL © EIGHBORHOOD c a c N a, r _ 18 SIGN TOPPERS Q O n � u, c in = co v © Y 1L cc yltfiiX*aa3sQear ,n � I1 � E REMEMBERING U 6 o QUAKER � T ° Bradshaw St '�' •�• W WITH r - PHOTOGRAPHS ow o r C W p p CP co E U N to 56 qw IMP DENT Southeast Denton (SEDNA) FOOF Community Input Meeting Street Reconstruction Project Updates and Street Sign Topper Program T Thursday, Nov. 11 at 6 p.m. OAmmons Room at MLKJr. Rec Center The City of Denton Development Services and Engineering Depts are hosting a meeting regarding the Street Sign Topper Program and SEDNA Street Reconstruction Project updates. City staff and project representatives will be on-site to present information and offer the community an opportunity to: Participate in a Street Sign Topper work session with staff and Council Member Vicki Byrd for an opportunity to receive input,ask questions and provide feedback. Receive updates and estimated construction schedules for SEDNA Project Packages A and B and have an opportunity to ask questions, share concerns,and provide feedback. 1O Street Sign Topper Program Cameron Robertson,Historic Preservation Officer-Principal Planner a cameron.robertson@cityofdenton.com;(940)349-8532 Jim SEDNA Street Reconstruction Project,Packages A&B Seth Garcia,Engineering Department Program Manager SCAN ME, seth.garcia@cityofdenton.com;(940)349-8938 OUR CORE VALUES Inte rit Fiscal Res onsibil4r�I Inclusion Trans arenc Outstandin Customer Service DI:N'rOR S Y P 'J'/' P Y 8 •Yt vim - MA and a - - _16 IL t 4 - Participants and Agenda Participants Agenda • City Council • Introductions • Council Member Vicki Byrd • Background/Why We Are Here • Historic Denton, Inc. • Importance of Public Participation • Randy Hunt • Historic Denton, Inc. Presentation • Planning Division • Standard Operating Procedure • Cameron Robertson, AICP • Design Standards • Traffic Engineering & Operations ' Questions and Feedback • Daniel Kremer • James Andrews • Terry Patterson Ac. • Est. _ G R E E N W A Y_ 1 1972 _ t< <10 � 1 • _ 1� �_ IC � I11� _) K1� � O � e ATERVIEar PRE SE RMVAATION 1300 T sw PL . M • of 1 Standard Operating Procedure (SOP) • What is an SOP? • Set of step-by-step instructions compiled to help workers, public members, etc. carry out certain operations • What would a Street Sign Topper SOP look like? • Neighborhood Interest Form (ex. Neighborhood Name and 10 14 Project Contact) • City Liaison Assignment and Procedural Assistance DENTON • Funding Options (ex. Neighborhood fundraising vs. City grants) s 61 What could Design Standards include? Potential Background Colors • One Design per Neighborhood • Set Size and Shape • Suggested Background Colors • Suggested Font Colors Potential Fonts • Times New Roman • Garamond • Suggested Fonts Palatino Bold • Goudy Old Style • Helvetica Bold • CAST ELLAR 62 Example M ■ SOLOMON HILL ,/0 9" pwq�- NEIGHBORHOOD 63 Best Practice City Examples BRITIH COI lAd R1A Al RFF.TA I,JANITCRA CANADA Texas Cities WASHINGTON QUEBEC ON TAR O • Houston MONTANA NORTH DAKOTA MAINE / MINNESOTA VERMONT OREGON • Plano IDAHO WISCONSIN SOUTH DAKOTA - WYOMING MICHIGAN NEWYORK • Fort Worth NEVADA ------ NE BRASKA IOWA PENNSYLVANIA INDIANA OHIO • Weatherford UTAH ILLINOIS COLORADO WEST VIRGINI CALIFORNIA KANSAS MISSOURI VIRGINIA KENTUCKY NORTH s CAROLINA Other Cities I TENNESSEE ARIZONA NEW OKLAHOMA e MEXICO ARKANSAS CINA Pacific SOUTH '^`I Ocean MISSISSIPPI ALABAMA GEORGIA • Charlotte, 1 V C / United States America '��_ State Boundary TEXAS 0 300 KM • Phoenix, AZ , LOUISIANA 300 lee ®201g Geoiogy.com I _ -IA I60 • Oklahoma City, OK ALASKA CANADA o HAWAII 5s LORIDA zs g SooKra MEXICO Gulf of Mexico -- r 00100 M , 0 1D0 YAee I95 90 65 g0 THE BAHAMAS 7g 64 Next Steps • Step 1 — Take concerns and feedback from today's meeting to create an SOP and Design Standards for the Program • Step 2 — Present SOP and Design Standards to the community in December 2021 • Step 3 — Take additional concerns and feedback to make updates to SOP and Design Standards • Step 4 — Present progress and/or results at a Work Session to City Council in January 2022 65 Stay Connected • Council Member Vicki Byrd, District 1 • Vicki. Byrd@cityofdenton.com 1 (940) 208-6346 • Randy Hunt, Historic Denton, Inc. • HistoricDentonlnc@gmail.com • Cameron Robertson, Historic Preservation Officer and Principal Planner • Cameron. Robertson@cityofdenton.com 1 (940) 349-8532 Daniel Kremer, Deputy Director of Operations • Daniel. Kremer@cityofdenton.com 1 (940) 349-7193 66 DENTON Questions/ Feedback Southe a st De nto n /. lowInfra struc ture Improvements November IS, 2021 IMPROVING �� DENTIN Ro a dway Project me nt Process --"N 11 Stakeholder Project Advertise Funding Feedback Design Project and Construction Project Approved Collected Finalized Select Closeout Contractor woo-so, G = _ 1000G IMPROVING cicr -- 69 2 pavement Driveway Aggregate( � Cable telephone, .• .. electrical Concrete cut and gutter Hydram Natural gas • • Waterservice shut-offStorm sewer Manhole catch basin casting IMPROVING Stre e t Comp one nts L i IN 70 � —Storm sewer —Sanitary manhole sewer Perforated subdrain drains manhole to storm sewer system Curb stop&box TO RESIDENCE Water Natural gas pipe service Storm tap Water main Perforated subdrain drains sewer Sanitary sewer � pipe to storm sewer system pipe service FROM RESIDENCE Sanitary sewer SOURCE:Bolton&Menk.Inc. main pipe I Updated S Denton Street Segments z - _AE J 2 • 71 To to l Stre e t Segments r ;�;••.•.. ➢ 10 SegmentIncrease from 0 rig ina12019 S' "K'::. E Bond Program Plan S E D-B • Holistic approach to neighborhood AAN construction, attempting to make - m uIt ip le improvements including road ..w... '"AME' Jeft , w„La re c o n stru c don, utilityupgrades, and w other improvements such as sidewall,,-s E �- N M4�MM • at the same time o Ems" ➢ Segmentswere selected based on street Z \ PARK condition and streets where water or �""1ON$ wastewaterupgrades need to be made o s F snnrrr_� � USMITH E�FY DA IMPROVING = SHADY OAKS L IN 71 4 t astDe ntonPa agA ou e c e • First 22 segments are currently under de sign. Initial 22 SEGMENTS ➢ 90 % design submitted October 28th Segment Street Name From To 1 Allen Wye St Mill St ➢ Current Pro je c t Bu d g e t $5 .9 Million 2 Cook Robertson Wye 3 Hill Alley Martin Wilson • Upgrades include full stye e t reconstruction, water 4 Hill Alley Wilson St Robertson St main replacement, and wastewatermain 5 Industrial Wye St Mill St 6 Industrial Mill St South replacement. 7 Jackson Martin Hill Alley 8 Jackson Hill Alley Morse St • Current plan is to advertise the construction contract 9 Johnson Mill St Dallas Dr in December 2021 and se le c t a c o ntra c to r Q 1 2022. 10 Martin Jackson Hill Alley GRY LTA8 rCKORY i� 11 Mill Industrial St Cook St 12 Mill Cook St Allen St w N SYu..oR! ESYGMORl BT 13 Mill Allen St Cross Timber St 3 = 14 Mill Wye St Industrial St 5T E PRAf�ST 15 Mill Cross Timber StRobertson St w Tl Ydp - M1RTW3, 16 Morse Jackson St Lakey St L! _3T S o 3T s 17 Morse Robertson St Jackson St CR ! 3LEm 3T 18 Robertson Cook St Skinner I RUIN 3Y 3 5 1.ST r o0 19 Wye Cook St Allen St RT ��..-_ ,w, ,,,,�s l is?1 20 Wye Industrial St Cook St 21 Wye Allen St Cross Timber St IMPROVING _ s �' 22 Wye lInclustrial St rcoc) 72 Southe a st De nton Pa c ka g e B OAK z • Scope includes remaining 49 street segments. z ➢ Ar - Upgrade s include full street MY EW �,.•.... i reconstruction, Watermain replacement, N• $Y Wastewatermain replacement. E $�� • Possible other improvements including YSED-B PRAIRIE sidewalks and street lighting will be evaluated - ' cwuRiE during design. _ • Age. • First ho rizo nta l p ro je c t to utilize C o nstruc do n j:' • • �ORSE Managerat Riskprocurement methodology. W PARK • SIAAMONS Project construction schedule is currently E being refined , design to begin December > DI TM J 2021 . `� SMADY OAK$ • Current project budget $ 14.8 Million IMPROVING CCrN -- 73 6 WHY C MAR? (Construction Manager at Risk) • Collaborative d e live ry m e tho d in which the owner(City), Design engineer, and CMAR (contractor) worktogetherto deliverthe project. • Cost modelis tracked and open book through the design process. Priorto construction , Guaranteed Maximum Price (GMP) is established . • Team works toge the rthrough design for c onstructability review and schedule sequencing . IMPROVING 2020 Street Sector III • Scope includes 22 street segments. p g STREETS PNSLFY— SEWER radesincludefullstreetreconstrucdon j'/ j WATER V p g NOtkt 0000c ABANDON WATER Water ma in re p la c e m e nt Wa ste wa to r m a in )0000 ABANDON SEWER � s TIE � TNP DESIGNED BARBER cMRAIAR INTG re p la c e m e n t. �Ys �M" uuR'_ MAND PR.TE • Design at 100% Advertise forBid November2021 . R. � BANDONE - "5 & 6" tESN TIECurrently reviewing bidsPUP 181, ACK IpE, 007 00"X S L• ' y , g a- tn Au P construction to start Q1 2022. oN ,z' • Project construction to complete Q4 2022. i .ERR O' j Budget t $8.2 Million F TROY R UaRONE TROY M U«tORE • Current project g uL5YC'w�,ut IMPROVING 75 (CIN 2020 Street Sector III • Streets to be included in the 22 segments. ➢ East Hickory Street: (Exposition to South Ruddell) ➢ North Wood Street: (Paisley to McKinney) ➢ South Wood Street: (McKinney to Sycamore) ➢ Bradshaw Street: (McKinney to Hickory) ° ➢ Oak Street: (Bradshaw to S. Wood) ➢ Crawford Street: (Oak to Hickory) _I ➢ Wand Street: (Rose to Railroad Ave.) � 'CI ➢ Hettie Street: (Paisley to McKinney) ➢ Rose Street: (Uland to Paisley) ➢ East McKinney Street: (Crawford to Audra) IMPROVING-)LN ic, C)Nm 76 Ways forResi dents Stayfonned • Southeast Denton Road Reconstruction Program Manager: Seth Garcia ➢ Se th .G a rc is (arc ityo fd e nto n .c o m 1 (940) 349-893 8 • 2020StreetBundle Se c to r IU Proje c t Ma na g e r: Sc o tt Fe ttig ➢ Sc o tt.Fe ttia c ityo fd e nto n .c o m 1 (940) 349-8909 • Online : ➢ To checkthe statusofthe Southeast Denton Road Reconstruction Project or2020 Stre e t Bund le a t a ny tim e , visit Eng a g e De nto n : https://www .discussdenton .com/ southeastdentonstreetreconstruction or http s://www .d isc ussd e nton .com/ 2020-street-bundle -sector-iii-southeast-sector ➢ Mobile and online service request system forthe City ofDenton . Residents can upload a photo orvideo ofthe issue and markthe geographic location on a map , then if contact info rm a t io n is p ro v id e d City st a ff w ill fo llo w-u p with info rm a t io n about the request. ➢ https:// dentontx.citysourced .com/ IMPROVINGL N = -- I 77 Que stions ? IMPROVING CITY OF DENTON SafeRoutesNette Shultz I SafeRoutes TE S to Schools SidewalksProject h, CommunityVirtual Input join us on Zoom Thursday, Nov. 18 at 6 p.m. 00-1 DENUS IN Shultz Virtual Community Input Meeting Thursday, Nov. 18 16 p.m. City staff from the Capital Projects/Engineering Department, consultants from Kimley-Horn and Associates, Inc.,and Matt Preston, principal of Nette Shultz Elementary School,will host the virtual meeting to discuss proposed revisions to the planned sidewalks leading to the school and to receive public input. Register HERE to receive the Zoom meeting link. For information about accommodations,please visit Community Input Meetings at www.cityofdenton.com. O CORE VALUES Integrity I Fiscal Responsibility I Inclusion Transparency I Outstanding Customer Service D CITY OF DENTON Escolares de Nette Shultz. El • • - Reuni6n virtual • - aportes comunitari• .o �� SM IMPROVING DENIIUN Itz iN Reuni6n virtual de aportes comunitarios Jueves 18 de noviembre a las 6 p. m. El personal de la Ciudad del Departamento de Ingenieria/Proyectos de Mejoras de Infraestructura,consultores de Kimley-Horn and Associates, Inc.y Matt Preston,director de la Escuela Primaria Nette Shultz, seran los anfitriones de la reunion para analizar las revisiones propuestas a las aceras planificadas que conducen a la escuela y para recibir comentarios del pOblico. Registrese AQUI para recibir el enlace de la reunion por Zoom. Para obtener informacion sobre adaptaciones,visite O "Reuniones de aportes comunitarios"en www.cityofdenton.com. NUESTROS VALORES FUNDAMENTALES Integridad I Responsabilidad fiscal I Inclusicir��Transparencia I Excelente se"icio al cliente 22SSU DENTON Date: November 12,2021 Report No. 2021-095 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Battery Diversion Events aimed at increasing battery diversion, while increasing battery hazard awareness and participation of the Household Chemical Collection (HCC) program to help mitigate collection safety hazards. BACKGROUND: The City of Denton Solid Waste and Recycling Department (SWR) identified battery contamination as a significant issue at our Materials Recovery Facility (MRF) and landfill. Batteries,especially lithium ion batteries,that are disposed of inappropriately provide a significant fire risk to city staff, collection vehicles, the landfill, and the (MRF). Batteries may pose a fire risk as they are compacted in our collection vehicles and go through processing equipment at the MRF and landfill. Lithium ion batteries can explode when crushed. DISCUSSION: The Battery Diversion Initiative proposes to host community events to increase used battery collection and diversion and educate residents on best battery recycling practices. The events will provide a reduction in battery contamination at the City landfill and MRF and reduce the risk of fire hazards to our collection vehicles. Within this initiative, staff will use a program model that has proven successful in the past and gather data to further improve our processes. The events will be open to City of Denton residents to bring in their used batteries for recycling. The products will be gathered by HCC staff and transported back to the office for safe disposal. While participants are dropping off their batteries,they will also be able to ask HCC and Outreach staff about other recycling opportunities through the HCC program or third-party companies, and be provided with educational materials. The goal is to increase awareness and promote safe recycling practices in the community. Below is a schedule of the upcoming events. Schedule of Events: November 6, 2021 - Robson Ranch HOA 10:00AM-12:OOPM November 13, 2021 - North Lakes Park 10:00AM-12:OOPM March 26, 2022 - MLK Recreation Center 10:00AM-12:OOPM April 23, 2022 - South Lakes Park 10:00AM-12:OOPM STAFF CONTACT: Brian Boerner, Solid Waste and Recycling REQUESTOR: Staff Initiated PARTICPATING DEPARTMENTS: Solid Waste & Recycling and Public Outreach 81 November 12, 2021 Report No. 2021-096 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: List of Candidates for DCAD Board of Directors EXECUTIVE SUMMARY: The Denton Central Appraisal District (DCAD) provided the list of candidates for their Board of Directors (memo attached). This item will be included on the December 7, 2021 City Council Agenda. The purpose of this informal staff report is to notify Council of the process and provide the list of candidates in advance so that adequate consideration may be given before the Council vote on December 7, 2021. Board members serve two-year terms, and all five board member positions are subject to the nomination process every two years. The number of votes a taxing unit has is determined by their proportional share of the total levy in the district from the prior tax year. There are a total of 5,000 votes throughout the district. One thousand(1,000)votes are the maximum number needed to elect a local representative/nominee to the Board of Directors. In December 2019, the City of Denton cast 174 votes for Rick Woolfork to serve on the DCAD Board of Directors. The current Board of Directors is as follows: Charles Stafford—Chairman David Terre—Vice Chairman Roy Atwood— Secretary Bryan Webb—Member George Pryor—Member Michelle French—Ex Officio Member DISCUSSION: This year, the City has 170 votes, DISD has 654 votes and Denton County has 567 votes. On October 12, 2019, City Council voted to nominate Howard Martin and Bryan Webb. City Council may elect to cast all Denton's votes for one candidate or split the 170 votes among multiple candidates. Bryan Webb indicated he does not want to be reappointed to the Board of Directors. The following is a summarization of DCAD's nomination process. Prior to October 1 - DCAD notifies taxing entities of the number of votes they are entitled to cast for appointing board members. Prior to October 15 -Nominations are submitted to DCAD by each jurisdiction. Each jurisdiction can nominate up to five candidates. Prior to October 30 - DCAD compiles a comprehensive list of the nominees and forwards to each taxing unit in the form of a ballot. 82 November 12, 2021 Report No. 2021-096 Prior to December 15 - The taxing jurisdictions choose by written resolution the candidate (s) of their choice. The jurisdiction then submits the name (s) and the votes cast to DCAD. Prior to December 31 -DCAD tabulates the votes and forwards the results back to the jurisdictions. The five candidates that receive the most votes become the Board of Directors as of January 1. ATTACHMENTS: 1. DCAD Memo 2. Candidate Bios (click link) STAFF CONTACT: Cassey Ogden, Director of Finance (940) 349-7195 Cassandra.Ogden@cityofdenton.com REOUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: Finance STAFF TIME TO COMPLETE REPORT: The estimated amount of cumulative staff time to complete the report is 1 hour. 83 Denton Central Appraisal District -3800 (940) 349 3911 Morse Denton, TX 76208 www.dentoncad.com •9rSA� p15 TO: All Taxing Jurisdictions FROM: Hope McClure, Chief Appraiser DATE: October 28, 2021 SUBJECT: Candidates to the Denton CAD Board of Directors Candidates to the Denton Central Appraisal District Board of Directors are listed below. The list is in alphabetical order by last name. Each voting unit must cast its vote by written resolution and submit it to the Chief Appraiser before December 15th. The unit may cast all its votes for one candidate or may distribute the votes among any number of candidates. When a voting unit casts its votes, it must cast the votes for a person that was nominated and is named on the ballot. There is no provision for write-in candidates. The Tax Code does not permit the Chief Appraiser to count votes cast for someone not listed on the official ballot. The five nominees receiving the most votes will become the Denton CAD Board of Directors. The candidates nominated by the taxing jurisdictions are: (Please note Asterisk below) Candidate Nominating Jurisdiction 1. Roy Atwood Denton ISD, City of Carrollton 2. Devona Beaver Town of Hickory Creek 3. Alex Buck Lewisville ISD, City of Lewisville, City of Highland Village 4. Dirk Dahlke Town of Hickory Creek 5. Sharon Gentry Town of Flower Mound 6. Tom Heslep City of Highland Village 7. David Johnson Lewisville ISD, Denton County 8. Nancy Koket Town of Hickory Creek 9. John Lusk City of Oak Point 10. Howard Martin City of Denton 11. Ann Pomykal Lewisville ISD, City of Lewisville, Denton County 12. Charles Stafford Denton ISD 13. David Terre City of Frisco, Town of Little Elm, City of The Colony 14. Tom Washington Lewisville ISD, Denton County 15. Bryan Webb** City of Denton 16. Richard Weir City of Corinth 17. Rick Woolfolk Denton County **Bryan Webb has indicated that he does not want to be reappointed to the Board of Directors. Accompanying this document, you will find Bio Sheets and additional information provided by the nominees. Please take the time to familiarize yourself with the nominees and their qualifications before casting your vote. Since some of you may not be familiar with the process of selecting the Board, please do not hesitate to contact Misty Baptiste at(940) 349-3977 for clarification and/or information. 84 DENTON CENTRAL APPRAISAL DISTRICT 2021 DISTRIBUTION OF VOTES %OF TOTAL NUMBER JURISDICTIONS 2020 LEVY LEVIES OF VOTES SCHOOL DISTRICTS: S01 ARGYLE ISO 39,211,263.47 1.7154% 85 S02 AUBREYISD 19,686,703.81 0.8612% 42 S03 CARROLLTON-FB ISO 59,677,280.15 2.6107% 128 SO4 CELINA ISO 486,214.26 0.0213% 1 S05 DENTON ISD 300,528,684.23 13.1471% 654 S15 ERA ISD 1,687.25 0.0001% 1 S06 FRISCO ISO 168,736,156.36 7.3816% 394 S07 KRUM ISD 12,760,715.66 0.5582% 27 $08 LAKE DALLAS ISO 35,082,643.50 1.5347% 76 S09 LEWISVILLE ISO 598,944,850.68 26.2018% 1325 S10 LITTLE ELM ISO 82,583,733.78 3.6128% 178 S11 NORTHWEST ISO 143,902,045.64 6.2952% 312 S12 PILOT POINT ISO 8,842,789.13 0.3868% 18 S13 PONDER ISO 10,459,467.11 0.4576% 22 S17 PROSPERISD 23,463,503.40 1.0264% 50 S14 SANGER ISO 16,207,613.43 0.7090% 34 S16 SLIDELL ISO 463,687.64 0.0203% 1 SCHOOL DISTRICTS TOTALS $1,521,039,039.50 66.540% 3348 G01 DENTON COUNTY $259,814,593.05 11.37% 567 CITIES: C26 TOWN OF ARGYLE 3,068,953.12 0.1343% 6 C01 CITY OF AUBREY 2,336,792.11 0.1022% 4 C31 TOWN OF BARTONVILLE 849,568.70 0.0372% 2 CO2 CITY OF CARROLLTON 53,858,677.12 2.3561% 115 C49 CITY OF CELINA 1,486,029.75 0.0650% 3 CO3 CITY OF THE COLONY 37,377,039.45 1.6351% 81 C21 TOWN OF COPPELL 1,056,686.12 0.0462% 2 C27 TOWN OF COPPER CANYON 870,253.61 0.0381% 2 C04 CITY OFCORINTH 14,287,227.60 0.6250% 30 C20 CITY OF DALLAS 13,945,214.89 0.6101% 30 C05 CITY OF DENTON 79,144,970.51 3.4623% 170 C42 CITY OF DISH 150,602.62 0.0066% 1 C30 TOWN OF DOUBLE OAK 1,181,394.10 0.0517% 3 C47 TOWN OF CORRAL CITY 14,508.54 0.0006% 1 C07 TOWN OF FLOWER MOUND 54,069,728.62 2.3654% 115 C36 CITY OF FORT WORTH 22,013,466.18 0.9630% 47 C32 CITY OF FRISCO 55,852,464.79 2.4434% 119 C39 CITY OF GRAPEVINE 200.88 0.0000% 1 C22 TOWN OF HACKBERRY 173,998.12 0.0076% 1 C38 CITY OF HASLET 1,618.72 0.0001% 1 C19 TOWN OF HICKORY CREEK 2,132,828.57 0.0933% 5 C08 CITY OF HIGHLAND VILLAGE 13,667,598.50 0.5979% 29 C09 CITY OFJUSTIN 3,013,978.98 0.1319% 7 C18 CITY OFKRUGERVILLE 754,112.28 0.0330% 2 C10 CITY OF KRUM 2,806,666.66 0.1228% 6 C11 CITY OF LAKE DALLAS 3,500,738.06 0.1531% 8 C25 CITY OF LAKEWOOD VILLAGE 497,498.58 0.0218% 1 C12 CITY OF LEWISVILLE 55,532,778.10 2.4294% 118 C13 TOWN OF LITTLE ELM 30,065,520.30 1.3153% 65 C45 CITY OF NEW FAIRVIEW 45,578.69 0.0020% 1 C33 TOWN OF NORTHLAKE 3,668,108.80 0.1605% 8 C24 CITY OF OAK POINT 2,786,607.33 0.1219% 6 C14 CITY OF PILOT POINT 2,193,136.98 0.0959% 5 C29 CITY OF PLANO 6,239,891.59 0.2730% 13 C15 TOWN OF PONDER 1,367,589.48 0.0598% 3 C48 CITY OF PROSPER 5,180,168.58 0.2266% 11 C51 TOWN OF PROVIDENCE VILLAGE 4,562,351.92 0.1996% 10 C17 CITY OF ROANOKE 9,059,520.13 0.3963% 19 C16 CITY OF SANGER 5,380,837.91 0.2354% 12 C34 TOWN OF SHADY SHORES 1,117,288.68 0.0489% 2 C37 CITY OF SOUTHLAKE 509,818.25 0.0223% 1 C28 CITY OF TROPHY CLUB 9,194,185.92 0.4022% 19 C44 TOWN OF WESTLAKE 20,541.29 0.0009% 1 CITYTOTAL $505,036,741.13 22.09% 1085 94 TOTAL ALL JURISDICTIONS $2,285,890,373.68 100.00% 5000 Date: November 12,2021 Report No. 2021-097 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Summary of the Bond Oversight Committee meeting held on November 5, 2021. BACKGROUND: The purpose of this report is to provide the City Council with a summary of the Bond Oversight Committee meeting held on November 5, 2021 to review and discuss General Obligation (GO) funded projects which include projects from the 2012, 2014, and 2019 bond programs. DISCUSSION: Staff presented the status of capital improvement projects, revised project costs, and funding updates. Additionally, updates regarding CIP project management and process improvement was shared. The committee approved a motion to recommend rescoping the North Lakes Tennis Center court construction project from 12 tennis courts to 10 with an alternate option of 2 courts. On November 2, 2021, City Council approved an ordinance rejecting all proposals received from RFP 7716. The revised RFP will be advertised starting Sunday, November 14 with contract award tentatively planned for February 2022. During the contract advertisement and evaluation phase, staff will evaluate the economic impact associated with reducing the number of tennis courts (i.e. grants, hotel occupancy tax) and provide an update to the committee prior to the next meeting regarding the project's procurement status. The Bond Oversight Committee agenda information sheet attached provides a status update on open projects and those that have been completed as of November 2021. Please do not hesitate to contact me if you have any questions regarding the recent Bond Oversight Committee meeting. ATTACHMENTS: Bond Oversight Committee Agenda Information Sheet STAFF CONTACT: Cassey Ogden, Finance Director 940-349-7195 Cassandra.Ogden@cityofdenton.com 86 City of Denton City Hall -r" 215 E.McKinney Street DENTON Denton,Texas www.cityofdenton.com AGENDA INFORMATION SHEET DEPARTMENT: Finance Department ACM: David Gaines DATE: November 5, 2021 SUBJECT Receive a report, hold a discussion, and give staff direction regarding 2012, 2014, and 2019 General Obligation (GO) funded capital projects. BACKGROUND The purpose of this item is to review the status of voter approved General Obligation(GO) funded projects, discuss the current allocation of project funds, and provide estimated completion costs for projects. Staff has included projects to update the committee on the items that have been completed and remain open as of 2021. Staff has provided a detailed spreadsheet(Exhibit 2)which provides a reconciliation of all current GO funded projects and recommended funding sources to meet estimated completion costs. Staff will discuss this spreadsheet in detail with the Committee. Below is status update on each of the GO funded projects included in Exhibit 2: 2012 Bond Election: 1. Street Reconstruction The original intent of this project was for the reconstruction of City streets with an Overall Condition Index (OCI) rating of 40 or less. Staff believed that 216 street segments representing approximately 68.15 lane miles could be completed within the 6-7 years with bonds issued over a 5-year period. Io- date, 179 segments have been completed representing approximately 56.74 lane miles. Staff believes that the remaining 31 segments will be completed by the fourth quarter of 2022. In order to complete the 2012 Street reconstruction projects, an additional $2,797,737 was sold in the 2018A Certificates of Obligation (COs) issuance which occurred in August 2018. Council was presented an update regarding construction cost inflation and budget increases which resulted in the inclusion of $8,900,000 issuance of COs in the FY 2020-2021 budget. Staff has developed a plan to select contractors and construct remaining segments from the 2012 Street Reconstruction Bond by December 2022. 2. Public Art Transportation The City issued $400,000 in bonds for public art related to transportation projects. Of this amount, $97,612 was spent to install medallions at the North Texas Boulevard underpass on I-35. The Public Art Committee (PAC) initially proposed four medallions to be installed on the exterior corners of the 87 Loop 288/I-35 bridge. TXDOT final design at this location only provided sufficient surface mounting for one medallion, leading the PAC to consider three new alternatives for the remaining funds. The first option was the installation of two pedestal medallions at the Loop 288 intersection associated with planned improvements of I-35 as presented at the Public Art Committee (PAC) at the February 7th, 2019 meeting. The second option was the potential co-location of several public art pieces with entryway corridor signage that was presented at the PAC June 66 meeting. Ultimately, PAC selected the third option, presented at the July 11, 2019 PAC meeting, to locate public art pieces in various locations along transportation corridors. The three selected include; Carroll Blvd/Carroll Trail (3), Dallas & Teasley median (1), and Eagle & Elm median (1). The procurement process for all three sites are scheduled to begin in FY 2021-2022. Staff presented the placement of sculptures on Carroll, Bonnie Brae and Dallas & Teasley to the Bond Oversight Committee on May 6, 2021. The Bond Oversight Committee recommended the funding be used for the proposed art along city corridors for beautification efforts and to utilize the funding now instead of delaying until the I-35 improvements are completed. Other funding will be sought for I-35 beautification efforts. Currently, PARD staff is working with the PAC sub-committees to finalize a scope of work for each location and theme. Anticipated completion is December 2022. Budgets have been set as presented below: • Carroll—(3) locations on east side of Carroll for sculptures $120,000 total funding allocated • Dallas and Teasley—(1) location in beautification node $25,000 total funding allocated • Bonnie Brae Roundabout—Location at Bonnie Brae and Scripture $129,010 total funding allocated 2014 Bond Election 1. Street Reconstruction The original intent of this project was for the reconstruction of City streets with an OCI rating of 40 or less and to supplement the 2012 bond program. Beginning with FY 2014-15, the reconstruction program was intended to ramp up to $6 million per fiscal year and continue through the 6-year issuance period of this bond program. Staff believed that 227 additional street segments representing approximately 74.79 lane miles could be completed within the 6 years of the program. To-date, 161 segments have been completed representing approximately 53.27 lane miles. Staff believes that 45 remaining segments will be completed by the fourth quarter of 2022. Seven segments from the 2014 bond are currently being programmed. The seven segments that are currently being programmed as part of other projects include two on Mulberry, which will be folded into phases 3 and 4 of the PEC- 4 Project; two segments on Trinity Road, which will be coordinated with the TXDOT Trinity Bridge Project; and three segments on Westgate Drive,which will be coordinated with the opening of Bronco Way and the new Denton High School. In order to complete the 2014 Street reconstruction projects as well as the connectors between the segments, an additional $7,097,263 was issued in 2018A Certificates of Obligation (COs), which occurred in August 2018, plus $1,680,000 in General Obligation Bonds (GOs) reallocated from the Ruddell Extension Project. Council was presented an update regarding construction cost inflation and budget increases which resulted in the inclusion of $8,900,000 issuance of COs in the FY 2020-2021 budget. Staff has developed a plan to select contractors and construct remaining segments from the 2014 Street Reconstruction Bond by December 2022. 88 2. Miscellaneous Traffic Signals The original intent of this project was for the installation and/or replacement of traffic signal infrastructure at various locations throughout the City. Below is a summary of remaining signals that need to be installed, including the cost and the project status: Signal Cost Status/ECD Bell/McKinney $310,000 Working with design team to resolve conflict with existing signage on SW corner Bell/Hickory $310,000 Materials Ordered—Construction Scheduled adjusted to Quarter 1 FY 21-22 Locust/McKinney $310,000 Construction started 7/28/21-late October 21' Elm/McKinney $310,000 Construction started 7/28/21-late October 21' Below is a list of completed traffic signal installations: Signal Cost Status/ECD Locust/Hickory $350,000 Completed-In Service Since 2018 Locust/Oak $340,000 Completed-In Service Since 2018 Elm/Hickory $250,000 Completed-In Service Since 2018 Elm/Oak $250,000 Completed-In Service Since 2018 Bell/Mingo $380,000 Completed-In Service January 25, 2021 Teasley/Dallas Dr. $70,000 Completed-In Service Since 2019 (Design) 3. Transportation Division Facility This project was previously discussed with the 2014 Bond Oversight Committee on January 30,2018 and staff was authorized to utilize these project funds ($1,500,000) on reconstructing/remodeling of a City facility located at 651 Mayhill which will house the Transportation Division. The original location of a Transportation Division Facility was to be located on a property across from the City's Service Center (Ruddell Street). The cost and delay in the Ruddell Extension project, as well as the availability of another City facility, have necessitated the alternative solution. With the delay of the 651 Mayhill project, the Transportation Division functions have been incorporated within the Development Services Building. Additionally, the project would also include the relocation of the existing Traffic Operation offices to the Service Center building, allowing for the expanded traffic sign and signal division needs. 4. Rail Quiet Zone (McKinney Street to Prairie Street) The original intent of this project was to install specific signalization and infrastructure at the Union Pacific Railroad (UPRR) at-grade crossings located at McKinney Street, Hickory Street, Sycamore Street, and Prairie Street to effectuate a railroad quiet zone. This project was originally scheduled to be completed by July 2019,however that date has been pushed back due to significant staffing changes with UPRR and City staff. Due to requested redesign work from UPRR, as well as adding compliant pedestrian improvements to the four re-scoped crossings. The revised plans will be resubmitted to UPRR for review in Q1 2022 with an anticipated construction start of Q3 2022. 89 5. Rail Quiet Zone (Union Pacific Railroad North) The original intent of this project was to install specific signalization and infrastructure at the UPRR grade crossings located at Fish Trap Road,Cooper Creek Road,Mockingbird Lane,Nottingham Road, Pertain Street, Willis Street, and Frame Street to effectuate a railroad quiet zone. This project was scheduled to be completed in FY 2018-19, and project completion was dependent on the Ruddell Extension Project. Due to a delay in the Ruddell Extension Project, these quiet zone locations have temporarily been put on hold. Staff recently initiated a new programmatic approach to all City planned projects in the Texas Woman's University(TWU) area, including the Ruddell Extension Project. On March 23, 2021, the City Council approved a design contract with Bridgefarmer & Associates, Inc. for several projects in the TWU area, including the quiet zones. The anticipated design completion date is Q2 2022. The construction contract for required quiet zone improvements will be advertised following right-of-way acquisition, confirmation of available funds for the current project estimate at completion, and design completion. 6. Bonnie Brae Secondary Arterial from Vintage Blvd. to US-77 (Phases 1 through 6) Phases 1 through 3 of the Bonnie Brae projects consist of the southern portions of Bonnie Brae from 1-35E to and including Vintage Boulevard. More specifically as follows: Phase 1 limits are from Roselawn to just north of Vintage. This section provides a new alignment for the roadway and adds two bridges. Phase 2 is the widening of Vintage Boulevard from 2 to 4 lanes from US 377 to I-35W and includes the intersection of Bonnie Brae joining the limits of Phase 1. Phase 3 continues the new alignment of Phase 1 from Roselawn to I-35E. These phases are funded by Regional Toll Revenue funds out of the SH-121 subaccount along with a City of Denton match (often referred to as Bonnie Brae South). Denton County is contributing $5.75M for the project. These funds cannot be spent north of I-35E on the northern phases of the Bonnie Brae project. Phase 1 is currently scheduled to achieve substantial completion in Q3 2021. Phase 2 is also in the construction phase and is scheduled to be completed in Q3 of calendar year 2021. Phase 3 will be in the bid and award phase by Q1 of calendar year 2022. Phase 4 of the Bonnie Brae project extends from I-35E north to Scripture Street. This phase has been broken into two phases; Phase 4A, which is completed, consists of a Roundabout at the Scripture Street and Bonnie Brae Intersection, and Phase 4B consists of the widening of Bonnie Brae from I- 35E to the Roundabout. The original intent of this project including phases 4A, 4B and 5 was for final design, right-of-way (ROW) acquisition, and construction in the amount of $9,500,000. However, the revised project estimate for phases 4A, 413, and 5 is now at$28,000,000. In May 2018, City Council approved the reallocation of both $2,479,903 from the FM 1830 and US 377 projects and $1,020,097 from Bonnie Brae Phase 6 into Bonnie Brae Phase 4 to close the funding gap. Phase 4A/Roundabout is complete. Phase 4B is at 90% design and still needs right-of-way (ROW) and utility relocations to accommodate the ultimate widening to a 4-lane divided roadway. In the meantime,the City is evaluating the option of resurfacing and restriping along with working with the North Central Texas Council of Governments (NCTCOG) to provide the additional funding needed for ROW and Construction funding. Phase 5 of the Bonnie Brae project extends from the roundabout to University Drive. Design of this section is at 50% and will also require ROW and utility relocations to accommodate the ultimate widening to a 4-lane divided roadway. Like phase 4B, the City is evaluating the possibility of resurfacing and restriping the existing 4-lane road. Phase 5 is currently on hold to evaluate the design path and staff is working with NCTCOG to provide the additional funding needed for ROW and construction beyond current funding levels from the 2019 Bond. 90 Phase 6 of the Bonnie Brae project extends from University Drive to US-77. The original intent of this project was for design, ROW acquisition, and construction in the amount of$6,100,000 to extend to Windsor Drive. However,the revised project limits have increased the cost to $31,100,000. A new Denton High School will be built north of Windsor Drive, on the west side of Bonnie Brae Street, with an estimated opening date of Q2 of calendar year 2023. Staff intends to coordinate the construction from Windsor to US-77 with the opening of the high school. Design is currently at 100% completion, and we have received environmental clearance from TxDOT. Funding reallocation was approved to move $620,000 from Wheeler Ridge, and $1,786,244 from Bonnie Brae Phase 4 for design into Phase 6. NCTCOG has approved $11,060,800 in federal funding to be applied to the portion of the project extending from Windsor to US-77. Phase 6 is also funded from the 2019 Bond. 7. Miscellaneous Sidewalks The original intent of this project was for the design and construction of various sidewalk projects within the City over the 6-year program period. The current workplan includes segments with completed designs, that are scheduled for construction. Since January 2021, over 3,000 linear feet of sidewalk has been installed as part of this project along various streets with another 3,600 linear feet anticipated to be completed by the end of December 2 02 1. 8. Hickory Creek Road- FM 2181 to Riverpass (Hickory Creek Phase 2/West) The original intent of this project was to expand the roadway to a four-lane divided thoroughfare from Teasley to Riverpass. A signal at Montecito and Hickory Creek has been added to the original scope, increasing the revised project cost to $7,500,000. Traffic is providing $350,000 for the signal. In August 2018, City Council approved the reallocation of$2,470,306 from the Ruddell Extension at Mingo Project to the Hickory Creek West Project in order to complete the original scope. This project went to bid in September of 2018. On February 12, 2019, the City Council approved the use of$1,800,000 million in Roadway Impact Fees to allow for the possible reallocation of the same amount in general obligation bonds to the new Hickory Creek(FM 2181/Teasley to Riverpass)project. The project is currently estimated to achieve substantial completion by early calendar year 2022. The project schedule has been impacted by delays and redesigns associated with geotechnical design, franchise utility relocations, value engineering, and development project coordination. 9. Morse Street Expansion to Full Collector Capacity(Loop 288 to Mayhill) The original intent of this project was for design, right-of-way acquisition, and construction in the amount of$2,900,000 to fully convert this roadway to a four-lane divided secondary arterial street, including sidewalks, bike lanes, street lighting and water utility improvements from Loop 288 to Mayhill. This original plan would widen the current three-lane segment between Kimberly and Mayhill to a four-lane divided roadway, matching the existing segment between Kimberly and Loop 288. In May 2018, Council approved the transfer of$250,000 from FM 1830 and US 377 projects and $220,000 in aggregate of other capital improvement projects into the Morse Street Expansion project, raising the Morse Street Expansion funding total to $3,370,000. Subsequently, the scope of the project changed and will now maintain the existing street width along Morse Street between Kimberly Drive and Mayhill Road. The intent is to reduce/reconstruct the existing four-lane segment to a three-lane roadway between Loop 288 and Kimberly Drive. In 2020, $2,600,000 was moved from this project to the Hickory Street from Welch to Carrol project. Staff 91 has considered re-scoping efforts and has included a funding request in the Capital Improvement Plan to provide adequate funds to complete the project. 10. Ruddell Extension to Mingo Road The original intent of this project was for design, ROW acquisition, and construction in the amount of$5,780,000 to align this roadway across the UPRR tracks and provide an improved railroad crossing at Mingo. The revised project cost as originally scoped is $10,000,000. This project was placed on hold for a redesign using $1,629,694 of funding. The remaining funds were reallocated $4,150,306 to: (1)the Hickory Creek Road West project in the amount of$2,470,306 and(2) $1,680,000 on 2014 street reconstruction projects. Staff recently initiated a new programmatic approach to all City planned projects in the Texas Woman's University(TWU) area, including the Ruddell Extension Project. On March 23, 2021, the City Council approved a design contract with Bridgefarmer&Associates, Inc. for several projects in the TWU area, including 30% design for Ruddell widening from US 380 to Mingo. The anticipated completion date of the 30% design contract is Q4 of calendar year 2021. Staff will include a request to fund the full design and construction of the Ruddell Extension to Mingo in the upcoming capital improvement plan and anticipates potentially bundling several of the TWU area projects in a joint solicitation to have constructed potentially using the Construction Manager at Risk project delivery method. 11. Wheeler Ridge Connection to FM 2181 at Jordan Lane. The original intent of this project was to provide funds in the amount of$620,000 for an alternative point for access into Wheeler Ridge subdivision for residents and emergency service vehicles from Saddle Drive to Jordan Lane and ultimately to FM 2181. This project was scheduled to begin construction in March 2019 and completed in mid-2020. However, after several meetings with the Fire Department this project has been deemed no longer necessary for public safety as there are now alternative routes into the neighborhood. The funding reallocation was approved. COMPLETED 12. Miscellaneous Roadways The original intent of this project was for design and construction of various roadway improvements within the City over the course of the 6-year program period. To date,the City has issued$1,000,000 in GO bonds for this purpose. Staff anticipates the issuance of$500,000 in each of the remaining two years of the bond program and is assessing existing funding needs of active projects for programming. Staff has allocated $600,000 to the Hickory Creek Road project from 2181 to 2499 (East). The cost of this project is estimated at $3,000,000 with additional funding($2,400,000) coming from TxDOT as part of a Local Project Advance Funding Agreement(LPAFA). 13. Public Art for Street Improvements The 2014 bond program included$30,000 for public art associated with transportation projects. These funds were included in the FY 2019-20 bond issuance. Locations for sculptures have been selected by the PAC and BOC to include Carroll Blvd. (3), Dallas & Teasley median (1), and Bonnie Brae roundabout (1). Staff is preparing an RFP for the design and installation of these sculptures with possible selection by the end of the calendar year. 14. Fire Station#4 Remodel/Rebuild(Sherman Drive) 92 On February 23, 2017, the 2014 Bond Oversight Committee approved the reallocation of$1,100,000 in GO bonds from the Fire Station #3 project. The original cost of the Fire Station #4 project was $5,020,000 and the revised final cost was $6,097,550. Remaining money of$22,540 was moved to the new Fire Station#3 project. This project has been completed and the Grand Opening was held on June 22, 2018. COMPLETED. 15. Fire Station#3 Demolition/Rebuild(McCormick) On February 23, 2017, the 2014 Bond Oversight Committee approved the reallocation of$1,272,000 from this project to bridge the funding gap for Fire Station #4 and the Fire Burn Tower project. At that time, staff informed the Committee that a proposal would be submitted to the City Council to fund any gap in the Fire Station#3 project with Certificates of Obligation (COs). The City Council approved the issuance of COs in May 2018 to fund the remaining$1,685,000. Bonds have been issued and the project is fully funded. Based on the latest engineer's estimate,which came in extremely high, this project will be bid with alternatives to bring costs down if needed. The project was bid and awarded to O'Haver Contractors for a contract amount of$6,298,000. The Fire Station #3 project began May 2019 and was originally scheduled for completion in December 2020. Staff occupied the building February 12, 2021. Demolition of the old Fire Station #3 has been completed April 2021. COMPLETED. 16. Fire Burn Tower On February 23, 2017,the 2014 Bond Oversight Committee approved the reallocation of$172,000 in GO bonds from the Fire Station#3 project. The original cost of this project was funded by Certificates of Obligation in the amount of$2,721,870 but the revised cost was $2,893,870 which required the reallocation of GOs for completion. The final cost of the project was $2,848,182. Remaining money of$45,687 was moved to the new Fire Station#3 project. COMPLETED. 17. Relocation of Communications Center& Criminal Investigations Bureau The original intent of this project was the remodeling of 6,000 square feet of existing office space and the finish out of 4,500 square feet of unfinished space at the Hickory Street location to accommodate growth in service demands. On February 20, 2019, the Committee approved the reallocation of $1,600,000 for design and other preliminary costs related to the Police Station Renovation project included in the Proposed 2019 Bond Election. The remaining funding of$10,368 was moved to the Police Facilities Project(Design). REALLOCATED 18. Police Firing Range with Ten Foot Berm Addition The original intent of this project was for safety and security enhancements, including improvements to the entrance gate, landscaping, security, drainage, parking, berm height, and the construction of a permanent range house. The original cost of the project was $485,000 but this has been revised to $1,105,000.This additional$620,000 was sold in the 2018A Certificates of Obligation(COs)issuance which occurred in August 2018. The project is temporarily on hold for review by the new Chief of Police,Chief Dixon. Staff is requesting to reallocate$299,061 of GOs to the proposed police facilities. On February 20,2019,the Committee approved the reallocation of the remaining GOs to the proposed police facilities project. REALLOCATED. 19. Police Facilities Project(Design) 93 This project is in the design development phase. The City Hall East Police Department remodel and new sub-station was awarded through the RFQ process for $3,085,830 to Brandsetter Carroll Architects. COMPLETED 20. Public Art for Public Safety The 2014 bond program included$325,000 for public art related to public safety projects.These bonds have been issued, and to date, $253,401 have been spent on the Bell Tower project at the Central Fire Station and $9,300 has been spent for engineering services related to the mounting of two brick-art panels at the Police Station and $28,330.61 has been encumbered. The current remaining balance for Public Safety art is $62,299. City Council approved the contract for the sculpture on August 24,2021. Project is anticipated to be completed in January 2022. 21. Eagle Drive Drainage Improvements Phase 2 The original intent of this project was for the drainage box and channel improvements from east of Elm Street to Eagle drive in the amount of$2,097,000. Construction began in August 2018 and is now complete. The revised project cost came to $2,721,627 and project construction was completed in October 2019. COMPLETED 22. PEC-4 Drainage Improvements Phase 2—West of Locust to Prairie The original intent of this project was for the design and construction of drainage improvements from East of Locust Street to Prairie Street along the alignment of PEC-4. This project began construction in July 2019 and is currently on schedule with an estimated completion by the end of Q4 of calendar year 2021. 23. Downtown Drainage Projects These projects are comprised of the (a) Hickory Street Drainage & Trunk Line System ($600,000), (b) South Bell Drainage System ($806,000), and (c) Oak Street Drainage projects (does not include GO funding). These projects have been broken up into two phases. Phase 1 is the Oak Street Drainage and half of Hickory Street trunk line from McKinney to Hickory (this phase of the project is also referred to as Downtown Storm Sewer Phase 1). Phase 2 is the South Bell Drainage and second half of Hickory Street trunk line from Hickory to Sycamore(this phase of the project is also referred to as Downtown Storm Sewer Phase 2). The total revised project cost for both phases is $3,135,000. Phase 1 is currently funded. Staff is seeking additional funding for Phase 2. Construction for Phase 1 began in December 2020 and is on schedule for completion in Q4 of calendar year 2021. 24. Magnolia Street Drainage Phase 2 (Hinkle Project) The original intent of this project was for the construction of a separate storm drain system to capture, contain, and convey the runoff from the upper portion of the watershed to the outfall at Pecan Creek, south of Good Samaritan Village. This project would further alleviate flooding in the area and enable the reconstruction of Hinkle Drive. The original cost for this project was $2,557,000. The construction contract for this project was awarded on February 5, 2019, and construction was completed by May 2020. A scope change occurred that entailed the addition of a roundabout at Hinkle and Mimosa along with additional curb installation and rock excavation that increased costs to $7,550,000. In May of 2018, City Council approved the use of drainage channel rehab funds in the amount of$1,737,836 to aid in bridging the funding gap. This project was substantially completed in 94 2020 and reported as complete at the November 5, 2020 Bond Oversight Committee meeting. Retainage has been released for this project, and as of Q3 2021, this project is completed. The Streets Division of the Public Works Department is coordinating an adjacent project to complete a bicycle path and visibility enhancements to improve safety of the roundabout. COMPLETED 25. Playground Replacements The original intent of this project was to fund the replacement of seven play structures at Milam,Nette Shultz, Carl Young, Fred Moore, Denia, McKenna, and Evers Parks to meet current Consumer Product Safety Commission playground standards. Parks and Recreation received approval to transfer a portion of the balance of funding, approximately $77,000, allocated for McKenna Park playground to be redirected to Joe Skiles Park Playground. McKenna Park has over $1,200,000 in 915/916 funding that can only be used in an approximate 1- mile radius of various developments around the park. This funding was used for the purchase and installation of the McKenna Park playground instead of the bond funding. • Evers Park Playground- Completed • Milam Park Playground- Completed • Fred Moore Park Playground- Completed • Denia Park Playground- Completed • Carl Young Park Playground- Completed •Nette Shultz Park Playground- Completed • McKenna Park Playground- Completed Additional playground completed • Joe Skiles Park Playground Completed After completion of the listed playgrounds, it is anticipated that $177,955 would remain for reallocation to another project. Staff requested $150,000 of this available funding to be moved to the South Lakes Park Improvement project to cover the shortfall expected for the new tennis courts and lighting. Staff requested the remaining $27,955 to be moved to the new North Lakes Tennis Center project and was approved by the Bond Oversight Committee on February 4, 2021. COMPLETED. 26. Park Improvements The original intent of this project was to improve several parks, including the addition of two lighted tennis courts at South Lakes Park and improvements at Lake Forest Park. Funding was obtained in May 2018 for a total of$300,000. The pavilion and basketball court projects at Lake Forest and Milam Parks were completed through an endowment from a private foundation therefore the $150,000 identified for Lake Forest improvements can be used elsewhere. The South Lakes Park tennis court and lighting project was originally funded for$150,000. Estimated costs of construction as of October 2018 were $250,000. Staff received approval to reallocate the Lake Forest pavilion funding of$150,000 to eliminate the funding gap to build the two new lighted tennis courts and add lighting to the existing courts as a bid alternate. This will expand playability of the courts as well as provide cooler times for patrons to utilize the facility. 95 A public meeting for the park was held in July 2019 to gather input on various park projects and for the master plan. Design for South Lakes Park tennis courts was thought to be complete, but additional engineering was required. Adams Engineering has been hired to complete the design and provide oversight during construction. Staff received approval to use of$150,000 remaining in the playground project to cover this funding gap and was approved by the BOC. Lowest bid received was $405,000 for the two new courts with lights. Per the Procurement Timeline Tool, below are the following dates for the project to proceed. • Start bid solicitation May 5, 2021 • Bid Opening August 10, 2021 • Council Approval October 26, 2021 • Construction Notice to Proceed 30 days after Council approval • Substantial Completion April/May 2022 27. Property Acquisition(for Parks &Libraries) The original intent of this project was to fund the purchase of new parkland in the City. PARD staff has identified potential parcels of interest.In June 2020,the funding of$1,005,000 was again available to be utilized for purchase of land. Staff presented land option to City Council in August 2020 and February 2, 2021. A total of(3-4) parcels have been identified as potential locations for a park and library. One location was determined to be unavailable for acquisition and the other three are currently being negotiated for acquisition by Real Estate. Three of these locations are currently being finalized for presentation for purchase to City Council. In addition, other parcels are being attained via the parkland dedication and development process. 28. Southwest Park Master Plan&Design The original intent of this project was for master planning and design services necessary for the development of the park, including survey,platting, and environmental assessments. This information would then become part of the master plan for the development of the park which eventually could include a recreation center,athletic facilities, aquatic components, and trails. A survey of the land was completed in the summer of 2019 in preparation for the project. Staff has completed a Request for Qualifications (RFQ) and conducted interviews in January 2020 to hire a consultant. COVID-19 caused a delay in this project. The contract was approved by City Council in June 2020 and a kick-off meeting was conducted on July 14, 2020. In addition, a citizen focus group was created, and several public meetings have been held to gather feedback and information from the community. Parks and Recreation received approval from the committee to use $175,000 to assist in hiring consultants to complete the City-wide PARD master plan. Internal staff that was working on the project left the organization in February, then COVID-19 caused a pause in the process. Due to the lack of staff and workload, Parks and Recreation hired Halff Associates to help the department complete the plan. The Parks, Recreation and Trails System Master Plan will be completed at the end of the calendar year. It is anticipated this project will have a remaining balance of $856,161 after completion. Staff requested moving this balance to the North Lakes Tennis Center project to bridge the anticipated funding gap and was approved by the Bond Oversight Committee on February 4, 2021. 96 A concept plan for Southwest Park has been completed and proposed to the focus group and Parks, Recreation and Beautification Board for feedback. Staff presented the draft master plan via an ISR to City Council for feedback on October 4, 2021. PARD staff is presenting the final plan to the Parks, Recreation and Beautification Board on November 6, 2021. If approved, the final plan will be presented to City Council for final adoption as early as December 2021. 29. Sprayground The original intent of this project was to fund the construction of a small/medium splash park. The park would contain spray jets and water features such as water cannons and dumping buckets. The original cost for this project was $200,000 but was revised to $395,515. The funding gap was bridged with Park Development funds in the amount of$195,515. The project has been completed and was dedicated on May 12, 2018. The final cost of the project was $381,488, leaving $14,026 in available funding, of which $13,629 was bond funded and$397 was from Park Development funds. Staff received approval to reallocate the remaining bond funds of$13,629 toward the purchase of restrooms at Carl Young Park, which was completed this Summer. The Carl Young Park restroom facility was completed under budget and the reallocation was not needed for the project. In November 2020, the Bond Oversight Committee approved reallocation of the remaining $13,629 to the North Lakes Tennis Center project. COMPLETED 30. Trail System Expansion&Addition The original intent of this project was to fund the expansion of the off-road pedestrian trail network, allowing citizens access to parks and recreation centers and providing safe routes for work, school and shopping centers. The advanced trail project is the Northwest Trail Extension off Highway 77 and Nacosia which connects the Evers Trail to North Lakes Park. This project was completed in 2017. In the spring of 2021, TXDOT sent the city a communication notifying the city that a balance was identified of$42,940. Staff is currently identifying funding to pay this balance. COMPLETED 31. Tennis Center Remodel & Expansion The original intent of this project was to fund the relocation and expansion of the Goldfield Tennis Center to include 12 tennis courts,ADA accessibility improvements, and a new pro shop. The revised budget for this project is $3,787,829 which includes $3,445,000 from the 2014 bond program, $250,000 from the 2005 bond program, and $14,197 in other (non-bond) funding. Additionally, in November 2020 the Bond Oversight Committee approved reallocation of$13,629 from the completed Sprayground project and $65,000 from the completed Vela Athletic Complex project. Staff submitted a USTA grant totaling $100,000 to assist in the construction. The City of Denton was awarded $30,000 from USTA and another $10,000 from USTA Texas. These grant funds are not currently listed as part of the project budget but will be added once received. The planning and design process began in June 2018. Parks and Recreation staff created a concept design and estimated costs. The Parks, Recreation and Beautification Board and City Council were briefed in August 2018 on the draft design. A public meeting was held on August 9, 2018 along with numerous focus group meetings that included, USTA, UNT, Denton Tennis Association, local tennis professionals, and pickle ball participants. The Parks, Recreation and Beautification Board recommended the design to City Council on February 4, 2019. City Council approved the concept design and approved a design contract on May 7, 2019. Construction on the pro shop was projected to be completed in January 2021 but was substantially completed in October 2020. 97 Staff requested remaining funds from the Southwest Park Master Plan project of $856,161 and a portion of the remaining funds from the Playground project, $27,955, to be allocated to the North Lakes Tennis Center project and was approved by the Bond Oversight Committee on February 4, 2021. Per the Procurement Timeline Tool, below are the following dates for the project to proceed. 1. Start Bid Solicitation July 30, 2021, second bid solicitation November 2021 2. Bid Opening August 31, 2021, second bid opening December 2021 3. Council Approval January, 2022 4. Construction NTP 30 days after Council approval 5. Substantial Completion 12 months after Notice to Proceed(NTP) 32. Water Works Park Additions (Wave Pool/Concession Stand) The original intent of this project was for the construction of a new wave pool,permanent concession facilities, and additional shade areas. The original cost for this project was $2,443,000 but this was revised to $2,800,094. The funding gap for this project was primarily funded with $300,000 from the Parks Gas Well fund. The Wave Pool project opened in the summer of 2017. The concession stand was completed and open for operations along with the entire Water Works Park in May 2018. An additional $35,000 was added to the project for a wave pool study. The warranty has been extended by the contractor for two years and some additional work was completed in early 2020. Costs have been finalized at$2,796,476. COMPLETED 33. Vela Soccer Complex Phase II Construction The original intent of this project was to complete Phase II construction of the Vela Athletic Complex at North Lakes Park, including a permanent concession area; year-round restroom facilities; a large pavilion to accommodate tournaments; connecting sidewalks; and a playground structure. The original project cost estimate was $1,333,000. City Council approved the complete construction of the project in early May 2018 for a total project cost of$6,363,532. Total project costs include site development expenditures that were incurred prior to construction. Construction began May 21, 2018 and was completed in May 2019. An official dedication occurred on May 26, 2019. A grand opening was held on August 31, 2019. While the overall project is completed, some signage is being planned in cooperation with the Vela family and LULAC. Two plaques will be placed on an interior wall and an arch at the entrance was recently installed to welcome participants to G Roland Vela Athletic Complex. Parks and Recreation has also been working with the Public Art Committee on the procurement of a sculpture within the athletic complex. Initially, $35,000 was allocated from HOT and Bond funds. Additional funding was required for the desired theme and sculpture. Staff received approval from the Bond Oversight Committee meeting to use $65,000 from the Vela construction project towards this piece of art. Additionally, a $1,000 donation was received from the Denton Parks Foundation to add to the project budget. City Council approved the concept for a total of$101,000, including $95,000 for the project and $6,000 in contingency. It is anticipated that the sculpture will be installed in the Summer of 2021. After completion of the signage, archway, and sculpture it is estimated the balance of bond funding remaining in this project will be approximately $65,000. In November 2020 the Bond Oversight 98 Committee approved the reallocation of these funds to the North Lakes Tennis Center project. The sculpture was installed and dedication on September 18, 2021. COMPLETED 34. Emergency Action Plan—Lake Forest Dam The outcome of the engineering plan will cover construction documents, cost estimates of construction, financial considerations, project scheduling, 404 permitting (permit through EPA for discharge of dredged material),water rights through TCEQ, dam breach mapping, and an Emergency Action Plan (EAP), dam rehabilitation design, dredging plan, operations and maintenance plan, and construction administration through construction phase. This project will be funded with $250,639 in General Obligation (GO) Bonds reallocated from the Clear Creek Heritage Center project and $95,361 in aggregate savings from other parks capital improvement projects in the amount of$448,902. Assessments and construction drawings have been completed and funding to the total of$3,000,000 from the FY19-20 budget has been allocated for construction. The project was bid in November 2020. Bids came back higher than expected and staff identified an additional $300,327 to bridge the funding gap. Council approved the project and construction began in April 2021. The contractor is currently moving sediment from the pond with a scheduled completion in November 2021. 35. Public Art for Parks The 2014 bond program included $180,000 for public art related to public parks projects. The City has issued$180,000 in bonds for these projects,and to date, $100,000 has been spent on two sculpture projects at City Hall (Morales) and the Civic Center(Surls). The Public Art Committee (PAC) voted March 7, 2019 to proceed with a $35,000 public art project at North Lakes Dog Park comprised of $20,000 in bond funds and $15,000 from the committee's 2019 Hotel Occupancy Tax budget. Similarly,the committee voted April 4th,2019 to proceed with a$35,000 public art project at the Vela Soccer fields, comprised of$20,000 in bond funds and $15,000 from the committee's 2019 Hotel Occupancy Tax budget. Additional funding of$65,000 was allocated from the Vela Athletic Complex construction account to assist with the procurement of the sculpture. The committee determined a site for placing public art at the North Lakes Tennis Center but delayed assigning a budget and funding source(s) until the tennis court design is completed. The PAC has selected the artist for Vela,received City Council approval, and this project is now in fabrication. The original proposed art for the North Lakes Dog Park project was rejected by the subcommittee. Staff rebid the project,bids were received, and a concept was approved by the PAC on April 16, 2021. The concept and contract was presented and approved by City Council in May 2021. Dedications of sculptures were completed as follows: • "Fetch",North Lakes Dog Park—Dedication September 10, 2021 and • "Vela's Trophy", Vela Athletic Complex -Dedication September 18, 2021. 2019 Bond Election: 1. Bonnie Brae (Phases V, VI, VII) The 2019 Bond Program provides funding for Phases V, VI, and VII to widen approximately three miles of Bonnie Brae Street from Scripture Street to Loop 288 and build a continuous four lane divided roadway along this route. Phase VI is currently at 100% design with right-of-way acquisition 99 underway and construction projected to start later this year. Staff is coordinating closely with the Denton Independent School District with a goal to have Phase VI substantially complete in Q2 of 2023,with staff aiming to coordinate lane openings with the opening of the new Denton High School. Phase V and VII both need to be designed and additional project funding needs to be identified for completion,with Phase VII to be designed and constructed by the Texas Department of Transportation (TxDOT). 2. Hickory Creek(Phase 3) The 2019 Bond Program provides funding for the widening of approximately one mile of Hickory Creek Road from Riverpass Drive to FM 1830 (Country Club Road) to a four-lane divided roadway including a bridge designed to accommodate expansion at some time in the future as demand increases. This project is often referred to as Hickory Creek Phase 3. This project is currently at 90% design and right of way acquisition is actively underway. Project construction is anticipated to start by Q2 of calendar year 2022 and is projected to be complete by Q2 of 2024. The City anticipates receiving external funding for this project. 3. Street Rehabilitation Program The 2019 Bond Program provides funding for the design and reconstruction of aging street infrastructure throughout the City. In addition to the street itself, curb and gutters, sidewalks, traffic signals, turn lanes, medians, and other components may be included in a street rehabilitation project. Programming for these streets and the associated impacted infrastructure is ongoing. Construction solicitations for the first two bid packages of the 2019 Street Rehabilitation Bond were advertised on January 11,2021, a contractor has since been selected and construction for the first bid package of the 2019 Street Rehabilitation Bond initiated the week of July 14, 2021,with scheduled completion in Q4 of 2021. Construction for the second bid package of the 2019 Street Rehabilitation Bond initiated on July 19, 2021, with scheduled completion in early Q 1 of 2022. On June 22,2021,the City Council approved a design amendment with Freese and Nichols,Inc. (FNI) to complete the design of the first phase of the Southeast Denton Street Reconstruction Project,which will reconstruct 22 street segments approved as part of the 2019 Street Reconstruction Bond. Staff anticipates the first phase of the Southeast Denton Street Reconstruction Project will begin construction in Q2 of 2022. A second bid package utilizing the Construction Manager at Risk methodology will complete the remaining 51 street segments in the Southeast Denton neighborhood. Staff anticipates that the new Construction Manager and design firm will be selected for the second phase of the Southeast Denton Street Reconstruction Project by November 2021. The design amendment approved on June 22 with FNI also authorized eighteen months of Program Management services for the 2019 Street Reconstruction Bond. Program Management services provided by FNI include development of a comprehensive sequencing plan for all 2019 Street Reconstruction Bond segments, the development of dashboards and other key reporting features that can be shared internally and with the public regarding the status of project construction, preparation of cash flow models and individual project estimates, project execution process tracking, and providing general project implementation oversight. Staff and FNI currently anticipates completing all street reconstruction segments included in the 2019 Bond by the close of calendar year 2026. 4. Sidewalks Sidewalk infrastructure will be installed according to the City's sidewalk prioritization workplan. The plan seeks to close existing sidewalk gaps and install new sidewalks within one-quarter mile of schools, universities, parks/greenbelts, and public transportation within the City of Denton. A single project manager has been assigned for the full implementation of the sidewalk prioritization workplan, with a focus on ensuring the timely completion of design and construction of segments utilizing the 100 $12 million in sidewalk funding included in the 2019 Bond and will help coordinate sidewalk projects with roadway reconstruction and other infrastructure investments. In January 2021, staff received approval from the City Council for a $2.5 million application to the Denton County Transportation Authority(DCTA) for funding through the Transportation Reinvestment Program. DCTA confirmed the application was successful in June 2021 and the funding will be used to complete the Safe Routes to School sidewalk projects at Ginnings, Alexander, Nette Shultz, and Pecan Creek Elementary Schools and augment funding for segments currently listed on the sidewalk work plan. The sidewalk work plan is currently being refined with a cross functional team including the City's Senior Planner—Bicycle, Pedestrian and Americans with Disabilities Act (ADA) Coordinator. This work plan establishes a pedestrian potential index for all missing sidewalk segments in the City, that creates a data driven approach to prioritizing sidewalk segments by evaluating proximity to pedestrian trip generators and other factors. The work plan will be presented to the Committee on Persons with Disabilities, and the Mobility Committee for feedback at their November 2021 meetings, and will be finalized in early 2022. 5. Street Lighting The 2019 Bond Program provides funding for the design and construction of streetlights along US- 380 (University Drive) between I-35 and Mayhill Road and where street lights were not added by TxDOT during construction of its US-380 roadway project. This area carries a significant amount of pedestrian, and vehicular traffic, and a portion of this segment is adjacent to Texas Woman's University. Staff recently initiated this project with DME and anticipates selecting a design firm once the first bond issuance for this project becomes available in FY2023-2024. 6. Ryan Road The 2019 Bond Program will provide funding for the widening of approximately two miles of Ryan Road, from Teasley Lane to Country Club Road, from a two-lane road to a three-lane road. On February 23, 2021, the City Council approved a 30% design contract with Kimley-Horn and Associates for this project. The 30% design was completed in September 2021. In order to ensure east/west access to FM 1830 as Hickory Creek Road Phase 3 is under construction (extents for Hickory Creek Road Phase 3 are from Riverpass Drive to FM 1830), final design and construction of the project will be coordinated so that construction will not begin on Ryan Road until construction of Hickory Creek Road Phase 3 is completed. Staff currently projects a Q2 2024 completion date for Hickory Creek Road Phase 3. Staff anticipates Ryan Road will take approximately one year to construct, but construction will need to be coordinated to ensure access to Ryan Elementary. Staff tentatively projects a Q3 2025 completion date for Ryan Road to account for project coordination with Ryan Elementary school traffic. 7. Police Renovation Project The 2019 Bond Program provides funding for the renovation of the existing Police Headquarters at City Hall East(601 E. Hickory St.). The City Hall East building was originally constructed in 1947 and expanded in 1965. The building was donated to the City of Denton in 1990 and was renovated in 1992-1994 for city operations. In 2013, unfinished space was converted to create the Denton Public Safety Training Facility. The Construction Manager at Risk (CMAR) firm, Byrne Construction, started pre-construction services earlier this year, after being awarded through a competitive Request for Qualifications & Request for Proposal process. 101 The CMAR has solicit subcontractor bids from the 100% Construction Documents, which has been received with the full participation and oversight by City and Peak Program Value (PPV). After a bid analysis and award process run by the CMAR, and vetted by the City staff and PPV, the CMAR will prepare a Guaranteed Maximum Price (GMP) Amendment for City Council consideration. Council approved the GMP on December 1,2020. The project started construction in Q1 of 2021, and all three facilities will be operational by Q2 of 2022. The current budget consists of the issued GO/CO in the amount of$47M. Approximately $40M has been spent or encumbered to date. 8. Police Substation Range The 2019 Bond Program provides funding for the construction of anew Police Substation adjacent to the existing Fire Station 7 on Vintage Boulevard. The substation is intended to house patrol, neighborhood services,traffic enforcement, criminal investigation, and other operations and staff and administrative support. See section 7 for schedule and budget update. 9. Police Indoor Firing Range The 2019 Bond Program provides funding for the construction of a new Police Indoor Firing Range adjacent to existing Fire Station 7 and the proposed Police Substation on Vintage Boulevard. See section 7 for schedule and budget update. Exhibits 1. Agenda Information Sheet 2. Summary of GO Funded Projects 3. Parks Bond Program Presentation 4. Capital Projects Bond Program Presentation 5. Facilities Bond Program Presentation 6. Bond Issuance Timeline Prepared By: Respectfully Submitted: Matt Hamilton Cassey Ogden Financial Analyst Supervisor Director of Finance 102 Date: November 12,2021 Report No. 2021-098 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: After a planned visit by City staff, City Council members, and community stakeholders to Community First! Village in Austin, Texas, Mayor Pro Tem Meltzer requested an update on housing strategies for people experiencing homelessness. BACKGROUND: On September 23, 2021, City staff, City Council Members and other community stakeholders visited Community First! Village in Austin,Texas(The Village).The city delegation was provided a tour of the facility by Mobile Loaves&Fishes(MLF)Founder&CEO and The Village visionary, Alan Graham. During the visit, Graham shared a comprehensive view of The Village from the process of developing the facility from the ground up to the daily operations. He highlighted the holistic nature of MLF's approach toward addressing homelessness under the philosophy according to Graham that, `housing alone won't solve homelessness,but community will'. MLF's approach is on a continuum of care from support for those living unsheltered to long-term housing stability. It includes three key programs. The Truck Ministry outreach program is building relationships with the homeless men and women who they encounter on the streets. The permanent supportive housing program, Community First! Village, was built as the place to welcome people to a safe home. The stabilizing supportive service program called Community Works is providing opportunities for individuals who have experienced homelessness to find purpose through work and dignity through earning income. Community First! Village Overview(source: ml£org). • Purpose: Community First! Village is a 51-acre master planned development that provides affordable, permanent housing and a supportive community for men and women coming out of chronic homelessness. • Nonprofit Organization: MLF is a social outreach ministry founded in Austin,Texas that has been empowering communities into a lifestyle of service with the homeless since 1998. • Development of Community First! Village: Phase I included the purchase and development of 27 acres located on private property in Travis County just outside the Austin city limits. Phase II of The Village is directly adjacent to the Phase I development and adds an additional 24 acres — bringing the entire property to 51 acres and more than 500 homes. The land for future phases has been acquired, growing The Village by an additional 127 acres and 1,400 more homes across two properties. When complete, Community First! Village will include a total of 178 acres and provide 1,900 permanent homes. 103 Date: November 12,2021 Report No. 2021-098 • Land Use: Community First! Village sits just outside of the City of Austin city limits; therefore, there is no zoning. In Texas, there is no discretionary land use authority outside of municipal boundaries. The Village does comply with certain state regulations involving density and water quality. • Funding: The phased development of the property and ongoing operations is funded entirely by private donations. Phase I began with a donation in 2013 of private property valued at$1.525M,Capital Improvement Project investment of$1.2M in 2014 and ongoing CIP investment of$7.4 million in 2015. The $18 million needed for the initial build came from privately-donated funds. The project continues to expand with Phase II in progress and Phase III set for future expansion. In addition to fundraising for the ongoing capital expansion of The Village, the current annual operating budget for MLF is just over $9 million dollars. • Scale of the Community First! Village Operation: o Phase I of The Village covers 27 acres. At full capacity, it can house 200 formerly homeless men and women. Features of Community First! Village Phase I: ■ 100 RV/Park homes ■ 130 Micro-homes ■ 5 Laundry/Restroom/Shower Facilities ■ 5 Outdoor Kitchens ■ Capital Metro Bus Stop ■ Community Art House ■ Community Cinema ■ Community Concessions & Catering ■ Community First! Car Care ■ Community Forge ■ Community Inn ■ Community Market ■ Genesis Gardens Organic Farm ■ Goodness Press Screen Printing ■ Memorial Garden and Prayer Labyrinth ■ Topfer Family Health Resource Center ■ Walking Trails ■ Woodworking Shop o Phase II of The Village is directly adjacent to the Phase I development and adds an additional 24 acres — bringing the entire property to 51 acres and more than 500 homes. Features of Community First! Village Phase II: ■ 110 RV/Park Homes ■ 200 Micro-homes ■ 7 Laundry/Restroom/Shower Facilities ■ 7 Outdoor Kitchens ■ Community Gardens ■ Community Works Entrepreneur Hub 104 Date: November 12,2021 Report No. 2021-098 ■ Donor Recognition Park ■ Guest Parking Lot ■ Living Room ■ 3D Printed Office Building • Eligibility Requirements: o Must be experiencing chronic homelessness. Chronic homelessness is defined as living in a place not meant for human habitation, a safe haven, or an emergency shelter for at least one year (or four episodes within the past three years) and having at least one disability. o Have been in Travis County for at least one year. o Have the ability to pay rent. Could include SSI, SSDI, working off-site, or on-site employment through Community Works. • Partnerships: As is its purpose and mission,MLF empowers communities into a lifestyle of service with the homeless. "Mobile Loaves & Fishes believes that the single greatest cause of homelessness is a profound, catastrophic loss of family." Community First! Village provides more than just adequate housing. They have developed a community with supportive services and amenities. There is a broad range of services available on-site to the residents of The Village, including: o Full-time behavioral health case managers through Integral Care. o Primary healthcare services provided by CommUnityCare Health Centers. o Micro-enterprise business opportunities through Mobile Loaves & Fishes' Community Works program. o Regular farmers market to provide residents with healthy, nutritious and free vegetables harvested from the Village's many gardens PRIOR CITY ACTION/REVIEW SPECIFC TO HOUSING SUPPORTS The City has prioritized housing strategies for people experiencing homelessness since 2015 including requests for consideration of temporary and permeant housing solutions that are diverse than traditional emergency shelter and existing rental housing. Staff recently presented a history of the actions to strengthen the housing crisis response system and our key next steps where we will be focusing time and resources, which includes the Loop 288 24/7 facility with enhanced shelter and developing tools to support affordable housing and housing solutions (ID 21-1843, November 1, 2021). DISCUSSION: Should City Council wish to proceed with support for new temporary housing project including any action plan to elevate and implement the proposed development to provide temporary housing to people experiencing literal homelessness with City funding and resources a more thorough project analysis would be needed. As with the planning and development capacity required of all new projects,under current capacity staff would need either additional capacity for the new project or would need direction on which current projects could be deprioritized. 105 Date: November 12,2021 Report No. 2021-098 The City does have access to the experience of other municipalities in consideration of emergency housing strategies including expenses associated with one-time costs to establish sites that may include, but are not limited to, extending access to electricity and water lines, site grading, installation of perimeter fencing, creating or improving vehicular access, and mitigation of potential risks associated with the proposed site. Sharing best practices is important and helps fill knowledge gaps, improve efficiency, encourage leadership, and will improve the outcome of a project. In the Emergency, Temporary/Transitional, and Permanent housing continuum, tiny homes can • provide a low-cost solution to create a greater supply of permanent affordable housing, • be an emergency housing solution in times of disasters, and • serve as a means of temporary/transitional housing when there are gaps in available permanent housing. Considerations for working with a nonprofit • Does the project's housing meet minimum Housing Quality Standards and does the site have the necessary infrastructure? o Clear and shared understanding of the type of `tiny home' and its basic infrastructure. Is it a fully self-contained unit. Will it provide heat and air conditioning, electricity, water, and means of cooking and bathing? o What is needed for a proposed sites basic infrastructure including electricity and water service, restrooms, hygiene stations, and showers (mobile, if necessary), adequate lighting, and perimeter fencing where appropriate. Health and sanitation practices should be taken into consideration including regular trash collection, hazardous waste removal, insect and rodent control measures. Additional services offered by successful sites include laundry facilities, storage for personal belongings, and transportation supports. • Can the Project Partner operate and sustain the operation long-term(such as areas that are consistent with existing City Grant programs)? o Proof of legal status ie 501(c)3 o Length of sustained operation in the community o Documented experience in providing the proposed development, program, or services • Is the project the best use of financial and land resources? o Project Development implementation schedule o Estimated total costs to develop the project o Estimated costs associated with individual structures and supportive infrastructure o Estimated Cost to sustain operations - Financial resources necessary for operations o Financial resources already secured for the project • How will the project be appropriately integrated into the City? o Land availability with appropriate zoning within the city limits owned by the City, other governmental entities, private property, or other willing community partners that could accommodate `tiny home' structures to serve as temporary housing. o Public Hearings to allow neighbors to comment on the project in any impacted neighborhood. 106 Date: November 12,2021 Report No. 2021-098 • What role will tiny homes play in the community's Housing Crisis Response System? o Design-Program model, Risk, Operational Structure, etc. that ensures the program is housing focused o Possible community partners for cost-sharing and/or service provision o Project Evaluation Plan—how will the project Learn, Pivot, Persevere HB 1925 Depending on the proposed site and housing types, a project may fall under the provisions of HB 1925. HB 1925 went into effect September 1,2021 and prohibits camping in a municipally-owned public space, with exceptions, to be used by people experiencing homelessness to camp unless specifically approved by the state through the Texas Department of Housing and Community Affairs (TDHCA). The bill also prohibits any approved TDHCA location being a public park. Staff provided additional information on Future Plans/Programming in ISR 2021-091 Homeless Response Resource Update including Homeless Outreach Team expansion, New Homeless Services Coordinator, Street Outreach Standards of Care,Work Programs for People Experiencing Homelessness and proposed Ambassador Program STAFF CONTACT: Dani Shaw, Community Services REQUESTOR: (List Council Member Name/Board, Commission or Committee/Staff Initiated) Mayor Pro Tem.Paul Meltzer PARTICIPATING DEPARTMENTS: Community Services STAFF TIME TO COMPLETE REPORT: 2 hours 107 11/12/21,3:09 PM 2022 Council Request Launchpad-Smartsheet.com Council Requests Open Requests Requests Answered by Department FY All Time Request Volume by 1/21 Council Person Paul Meltzer Deb Armintor Community Svcs - Jesse Davis Environmental Svcs Mayor Gerard Hudspeth Public Works Vikki Byrd Capital Projects Brian Beck Utilities24% Alison Maguire CMO - 0 1 2 3 4 Library Legal - Fire Police _ Requests • _ by Quarter Tech Services Airport 100 Public Affairs/Customer Svc - 57 Economic Development 50 0 0 0 Development Svcs - LL 0 Finance Paul Meltzer• Deb Armintor• Jesse Davis Q1 21/22 Q2 21122 03 21122 Q4 21/22 Audit . Mayor Gerard Hudspeth• Vkki Byrd Municipal Court Brian Beck. Alison Maguire Procurement Real Estate Risk TotalOpen Other Elected Official Some requests involve multiple departments,causing the 0 5 10 15 20 total requests by department to add up higher than the 12 Submit New total request count Request 108 https://app.smartsheet.com/b/publish?EQBCT=ebabl e9acf3f4298926796659f10ad57 1/1 Policy and Worksession Requests smartsheet . . - -. Council Member Requestor 1� r Summary of Request Department Comments Council Member Davis 10/15/21 Can we ask TxDOT about making the right-most southbound lane of US-377 @ 1-35E right turn Becky Diviney CIP-Capital Projects Staff is assessing this request and will provide information in an 1 AND straight ahead?It's currently right-turn only(even though the lane continues unused through upcoming Friday Report and past the intersection),leading to essentially only one lane of southbound through traffic and major backup. 2 ❑ Mayor Pro Tern Meltzer 10/30/21 Can staff provide information on the US380 sidewalk near the greenbelt? Becky Diviney CIP-Capital Projects Staff is assessing this request and will provide information to the Council Member 3 ❑ Council Member Davis 11/02/21 Can staff check on the ownership of Yarborough Way? Becky Diviney CIP-Capital Projects Staff is assessing this request and will provide information to the Council Member 4 ❑ Council Member Beck 11/06/21 Does staff have any information about deer hunting on City property? Antonio Puente DME Information is provided in the November 12 Friday Report 5 ❑ Council Member Beck 11/08/21 Can staff provide comment/information on information provided by the North Denton Neighborhood Becky Diviney,Rachel Wood, CIP-Capital Projects Staff is assessing this request and will provide information to the Association? Tina Firgens Development Services Council Member 6 Mayor Pro Tern Meltzer 11/08/21 Can staff provide information about the Federal infrastructure bill? Ryan Adams Public Affairs Staff is assessing this request and will provide information to the Council Member U Council Member Davis 11/09/21 Could we get permission from the landowner we heard from last week to have our Preservation Scott McDonald Development Services Staff is assessing this request and will provide information to the 7 Officer and other appropriate staff walk the property and survey the buildings for salvageable Council Member architectural items which might be of use to the City.I mentioned the Beaumont Mood terra cotta light shades during the meeting,but there could be other items as well. 8 Council Member Beck 11/09/21 Can the City leverage any IIJA funds? Ryan Adams Public Affairs Staff is assessing this request and will provide information to the Council Member g ❑ Council Member Armintor 11/11/21 Can staff provide information about hunting on City property? Antonio Puente DME Information is provided in the November 12 Friday Report 10 ❑ Council Member Byrd 11/11/21 Can staff provide the ratio of rentals vs home owners for the City? Tina Firgens Development Services Staff is assessing this request and will provide information to the Council Member 11 ❑ Mayor Pro Tern Meltzer 11/06/21 Can staff provide information about the facility and vehicles action items,including generators, Ethan Cox,Scott Gray Facilities Public Works Staff is assessing this request and will provide information to the related to severe winter weather action plan? Council Member 12 ❑ Council Member Maguire 11/11/21 Can staff provide a clarification about commercial solid waste services? Brian Boerner Solid Waste Staff is assessing this request and will provide information to the Council Member Exported on November 12,2021 3:09:07 PM CST 109 Page 1 of 1 November 2021 1 2 3 4 5 6 11:3 0 a.m. Council 3:00 p.m. CC Work 5:30 p.m.P&Z Cornarission h:00 a.m.Agenda 11:00 a.m.Bond Oversight Lu n c he on Se s s io n Committee Connnittee 6:30 p.m. CC 4:00p.m.P&R Re g ula r Se ssio n CANCELLED-8:30am Beautification Board DEDC 3:00 p.m.Health&Buil&g Standards Comnssion 4:00 pm Public Art 7 8 9 10 11 12 13 9:00 a.m.PUB 2:00 p.m. 2nd 11:00 a.m.EDPB 3:30 p.m.Civil Service 12:00 pm Comarinity Tuesday Session Commission Services Advisory 5:30 p.m.Zoning Board of CANCELLED-3:00 p.m Committee Ajustment AAB 1:00 p.m.COE 5:30 p.m.library Board 5:30 p.m.EL.0 14 15 16 17 18 19 20 2:00 p.m. CC Work 9:00 a.m.Nbbility 1:00 p.m.Sustainabilily Se s sio n Committee 3:00 p.m.Health&Building Framevwrk Advisory 6:30 p.m. CC 11:00 a.m.DCRC Standards Commission Committee Re g u la r Se s sio n 12:00 p.m.Downtown Denton T1F Special 3:00 p.m.Committee on 5:00 p.m.P&Z Commission Persons w/Disabhilites Denton Police Department Chief of Police Advisory Board—6 m 21 22 23 24 25 26 27 3:00 p.m.Zoning Board of No Counc it Me e ting CANCELLED-12:00 p.m. Thanksgiving Day Day After Ajustrrment T1RZNo.1 Holiday Thanksgiving Holiday 28 29 30 o Council Meeting 110 December 2021 1 2 3 4 8:00 a.m.Agenda Committee 8:30 a.m.DEDC 4:00 p.m.Public At 5 6 7 8 9 10 11 11:30 a.m. Council 2:00 p.m. CC Work 11:00 a.m.EDPB 12:00 p.m.Conmiunity luncheon Session Services Advisory 6:3 0 p.m. CC 5:30 p.m.AAB Comn ittee 4:00p.m.P&R Regular Session Beautification Board 1:00 p.m.COE 12 13 14 15 16 17 18 9:00 a.m.PUB 2:00 p.m. 2nd 9:00 a.m.Nbbility Tue sd a y Se ssion Committee 3:30 p.m.Library Board 19 20 21 22 123 24 25 No Council Meeting Christmas Eve Christmas Day Holiday Holiday 26 27 28 29 30 31 o Council Meeting New Year's Day Holiday 111 Tentative Work Session Topics and Meeting Information Updated: November 12, 2021 Meeting Date Item Legistar ID Departments Involved Type Estimated Time City Secretary's Office More Inclusive Board and Committee requirements 21-2284 City Manager's Office Council Request 1:00 Armintor(7/20/21) Legal November 16,2021 Drawing Session-Redistricting 21-1980 Legal City Business 2:00 Work Session(@2:00 p.m.) Regular Meeting (@6:30 p.m. Closed Meeting Item(s) TBD i Legal City Business 0:30 Total Est.Time: 3:30 Other Major Items for Meeting: November 23,2021 NO MEETING-THANKSGIVING HOLIDAY November 30,2021 NO MEETING-5TH TUESDAY Parkland Dedication and Park Development Fees 21-2142 Parks&Recreation City Business 1:00 Roadway Impact Fees 21-2604 Engineering/Capital Projects City Business 1:00 December 6,2021 (Luncheon @11:30 a.m.) Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: 2:30 Other Major Items for Meeting: Public Meeting Video Recording Prioritization 21-2087 Public Affairs City Business 0:30 COVID-19 Update 21-2430 City Manager's Office Council Priority 0:30 Criteria Manuals 21-2466 Development Services City Business 0:45 Leak Adjustment Ordinance 21-557 Customer Service City Business 0:30 Water/Wastewater December 7,2021 City Manager's Office Work Session(@2:00 p.m.) Flag Policy Follow-Up 21-2477 Legal Council Priority 0:45 Regular Meeting(@6:30 p.m.) City Secretary's Office B&C(Attendance,Exceptions,and Removal) 21-2561 City Business 0:30 Legal Two-Minute Pitch: 21-1964 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: 4:30 Other Major Items for Meeting:Public Hearing for Redistricting Audit Follow-Up-Police Property Room Procedures 21-1803 Internal Audit Internal Audit Report 0:30 Homestead Exemption 21-2155 Finance City Business 1:00 Community Services December 14,2021 Housing 21-2406 City Manager's Office Council Priority 1:00 Work Session(@2:00 p.m.) Development Services Special Called Meeting Overview&Precursor of Changes to Comp Plan 21-2569 Development Services City Business 1:00 (Continuous Meeting) Two-Minute Pitch: 21-1966 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: 4:30 Other Major Items for Meeting: Ordinance approval for Redistricting(if applicable) December 21,2021 NO MEETING-Christmas Holiday December 28,2021 NO MEETING-Christmas Holiday January 3,2022 NO MEETING Parks Master Plan 21-2423 Parks&Recreation City Business 1:00 Sidewalk and ADA Plan 21-2464 Engineering City Business January 4,2022 Audit Follow-Up of Utility Payment Assistance Program 21-2401 Internal Audit Internal Audit Report 0:30 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 21-2386 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: 2:30 Other Major Items for Meeting: Non-Discrimination Ordinance Follow-Up TBD City Manager's Office Council Request 1:00 Legal Polling Locations for May 7,2022 21-1765 City Secretary City Business 1:00 January 11,2022 Sign Topper Program 21-2480 Development Services Council Request 1:00 Work Session(@2:00 p.m.) Byrd(9/14/2021) Special Called Meeting Cannabis Follow-Up TBD City Manager's Office Council Request 0:45 (Continuous Meeting) Armintor(11/2/21) Two-Minute Pitch: 21-2387 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: 4:45 Other Major Items for Meeting: January 18,2022 NO MEETING-MLK Day Holiday Audit of Energy Management Office Admin. 21-2402 Internal Audit Internal Audit Report 0:30 Comp Plan Update 21-2436 Development Services City Business 1:30 Engineering January 25,2022 Mobility Plan Update TBD Public Works,Development Council Priority Work Session(@2:00 p.m.) Services Special Called Meeting Park Master Plan Update TBD Parks&Recreation City Business 1:00 (Continuous Meeting) Two-Minute Pitch: 21-2388 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 IMMTotal Est.Time: 4:00 Other Major Items for Meeting: *This is for planning purposes only.Dates are subject to change. 112 Meeting Date Item Legistar ID I Departments Involved Type Estimated Time February 1,2022 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 21-2520 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: 1:00 Other Major Items for Meeting: CPR Class for Council 21-2603 Fire Department City Business 0:30 February 7,2022 (Luncheon @11:30 a.m.) Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: Other Major Items for Meeting: February 8,2022 Work Session(@2:00 p.m.) Special Called Meeting Two-Minute Pitch: 21-2522 City Manager's Office Council Request 0:30 (Continuous Meeting) Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: 1:00 Other Major Items for Meeting: February 15,2022 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 21-2523 City Manager's Office Council Request 0:30 Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: 1:00 Other Major Items for Meeting: February 22,2022 Work Session(@2:00 p.m.) Special Called Meeting Two-Minute Pitch: 21-2524 City Manager's Office Council Request 0:30 (Continuous Meeting) Closed Meeting Item(s) TBD Legal City Business 0:30 Total Est.Time: 1:00 Other Major Items for Meeting: Item Legistar ID Departments Type Estimated Work Session Date Electric Rates and Budget 21-2405 Finance City Business 0:45 Electric Market Re-Design TBD DME City Business Jan.2022 Work Session Dates to be Determined Economic Development Programs and Policy Discussion 21-1330 Economic Development City Business Tourism Public Improvement District Update 21-1332 Economic Development City Business Item Dates Departments Type Estimated Work Session Date FY 2022-23 Budget Development February- Finance Budget Summer 2022 Council Priorities and Significant Work Plan October 2022 All other departments Items to be Scheduled Ongoing-Fall Engineering Mobility Plan(Multiple Sessions Likely) 2021 Public Works,Development Council Priority Fall/Winter 2021 Services Item Date Approved Department Estimated Hours to Requestor Complete Approved Council Request Work Sessions to be Scheduled *This is for planning purposes only.Dates are subject to change. 113 1 Street Closure Report: Upcoming Closures smartsheet SCR Nov 15th - 21 st Closure Start Street/Intersection From To Date Description Department Contact Bell Ave Texas St Withers St 01/03/22 02/07/22 Water Distribution will be Water Tiffany Sherrane 1 installing a new water main line and services. Bell Ave Withers St Mingo Rd 02/08/22 03/21/22 Water Distribution will be Water Tiffany Sherrane 2 installing a new water main line and services. Bernard St Hickory St Chestnut St 06/18/22 07/30/22 Water Distribution will be Water Tiffany Sherrane 3 replacing the water main line and services. Hopkins Dr Travis St Hopkins Dr 11/22/21 12/07/21 Wastewater Collections will be Wastewater Tiffany.sherrane@cityofdenton. 4 installing a new wastewater corn main line and services. Montecito Buena Vista Palo Verde 11/29/21 12/17/21 Concrete Sidewalk Repair. Streets Robbin Webber 5 Remove failed sections and install new concrete Exported on November 12,2021 10:26:21 AM CST 114 Page 1 of 1 2 Street Closure Report: Current Closures smartsheet I Closure Start Closure End Department I Street/Intersection From To Date Date Description Department Contact 1 Allred Rd JM Prosperity Farm Rustic Barn Bonnie Brae 09/27/21 07/31/22 Storm Installation,Cutting Private Development Public Jeremiah Tillman-David Venue Grade on Allred Works Inspections 2 Amherst Georgetown Malone 10/18/21 01/21/22 Street Reconstruction Streets Robbin Webber Archer Trail Foxcroft Circle Emerson 11/08/21 12/23/21 Residential roadway Engineering Dustin Draper 3 reconstruction and during the construction only resident traffic will be allowed. Bell Ave at Mingo Rd 10/30/21 12/11/21 Water Distribution will be Water Tiffany Sherrane 4 installing a new water main line and services. 5 Chestnut Street South Welch Street Bernard Street 10/18/21 01/03/22 Utility installations and Engineering Scott Fettig pavement replacement. 6 Elm Hickory Eagle 05/11/20 11/19/21 PEC 4 Utility Project Engineering Seth Garcia Hickory Street Welch Carroll 08/31/20 11/19/21 Construction is set to begin on Engineering Kyle Pedigo West Hickory Street between N. Welch Street and Carroll Blvd in October of 2020 and continue 7 through September of 2021. Detailed lane closure information is forthcoming pending approval of the contractor's phasing and traffic control plans. Locksley Lane Emerson Maid Marion 11/08/21 12/17/21 Residential Roadway Engineering Dustin Draper 8 reconstruction,and during the construction resident traffic only will be allowed. Mckinney duchess Glengarry 02/01/21 12/24/21 McKinney-Mayhill Intersection Engineering Trevor Crain This project is widening the intersection and 600'each way 9 to match existing conditions along McKinney.Also includes water,wastewater,and drainage improvements. Orr Street Elm Street Locust Street 10/25/21 11/30/21 Roadway Reconstruction this Engineering Dustin Draper 10 project only affects one business and notification was direct with the business owner. 11 Quail Ridge Cooper Branch E La Paloma Dr 09/07/21 12/10/21 Street Reconstruction Engineering Dustin Draper 12 Stella St. North Texas Blvd Bonnie Brae 10/29/21 03/15/22 Utility installations and Engineering Scott Fettig pavement replacement. Williamsburg Row Jamestown Ln Nottingham Dr 10/26/21 11/19/21 Wastewater Collection will be Wastewater Tiffany Sherrane 13 installing a new wastewater main line and services 14 Windsor Bonnie Brae Parkside 08/09/21 12/31/21 Pavement Restoration Private Development Public Jeremiah Tillman-David Works Inspections Exported on November 12,2021 10:28:18 AM CST 115 Page 1 of 1 3 Street Closure Report: Completed Closures smartsheet Street/Intersection r i Closure Start 7closure End Description Department Department Contact M Date -1 Date Bonnie Brae(SB) Oak Hickory 06/14/21 10/27/21 This block is closed to Other Mark Zimmerer southbound traffic only,detours are posted.Northbound lane 1 still open.Installation of electric duct banks for DME substation project and steel casing for water main project Carroll Blvd(SB)&(NB) Mulberry Eagle 07/12/21 11/09/21 Concrete Street Panel and Streets robbin.webber@cityofdenton.co Sidewalk Repair.The process m 2 starts with Barricading the failed sections of concrete pavement, remove the pavement,and install new concrete. Elm Street Eagle Drive (dead end) 05/17/21 10/29/21 Atmos Energy will be closing Atmos Alice Province 3 street intermittently to replace and relocate an existing gas main and service lines 4 Keystone Ct West of Stuart East of 1109 Keystone Court 10/18/21 10/29/21 Concrete panel repair Private Development Public Tucker Eller Works Inspections 5 Long Road W of LaGrone Academy School E of LaGrone Academy School 10/25/21 10/29/21 Replacing concrete road panels Private Development Tucker Eller McKinney St @ Elm St intersection 08/02/21 10/29/21 Temporary lane closures in Traffic James Andrews 6 place as crews work to safely install new traffic signals at the intersections McKinney St @ Locust St intersection 08/02/21 10/29/21 Temporary lane closures in Traffic James Andrews 7 place as crews work to safely install new traffic signals at the intersections Ryan Rd Creekside Dr Paradise Ln 09/27/21 10/29/21 Wastewater Collections will be Wastewater Tiffany Sherrane 8 installing a new wastewater main line 9 Stuart Rd South side Keystone Court North side Keystone Court 10/25/21 10/29/21 Repairing concrete panels Private Development Tucker Eller 10 Welch Eagle Collins 08/23/21 10/30/21 Utility installations and Engineering Streets Water Kyle Pedigo pavement replacement. Wastewater Welch Street Chestnut Street Mulberry Street 09/27/21 11/14/21 University of North Texas Private Development Public Alice Province 11 excavating street to connect Works Inspections services to Art Studio Building 12 Western Blvd Jim Chrystal Airport Rd 08/16/21 12/31/21 Paving:Decal Lanes Private Development Public Jeremiah Tillman-David Works Inspections Exported on November 12,2021 10:28:30 AM CST 116 Page 1 of 1