012122 Friday Staff Report „ City Manager's Office
" 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307
DENTON
MEMORANDUM
DATE: January 21, 2022
TO: The Honorable Mayor Hudspeth and Council Members
FROM: Sara Hensley, Interim City Manager
SUBJECT: Staff Report
I. Council Schedule
A. Meetings
1. Cancelled - Public Utilities Board on Monday, January 24, 2022, at 9:00 a.m.
in the Council Chambers.
2. Cancelled - Traffic Safety Commission on, Monday, January 24, 2022, at
5:30 p.m. at the Development Service Center.
3. Work Session of the City Council on Tuesday,January 25, 2022, at 2:00 p.m.
in the Council Chambers.
4. Cancelled - Downtown Denton Tax Increment Financing Zone No. 1 Board on
Wednesday, January 26, 2022, at 12:00 p.m. at the Development Service
Center.
5. Civil Service Commission on Wednesday, January 26, 2022, at 1:00 p.m. at
the Development Service Center.
6. Work Session of the Planning and Zoning Commission on Wednesday,
January 26, 2022, at 5:00 p.m. followed by a Regular Meeting at 6:30 p.m. in
the Council Chambers.
7. Cancelled - Board of Ethics on Thursday, January 27, 2022, at 3:00 p.m. in
the City Council Work Session Room.
8. Cancelled - Development Code Review Committee on Friday, January 27,
2022, at 10:00 a.m. at the Development Service Center.
9. Cancelled - Sustainability Framework Advisory Committee on Friday,
January 27, 2022, at 1:00 p.m. in the City Council Work Session Room.
OUR CORE VALUES
Integrity • Fiscal Responsibility • Inclusion • Transparency • Outstanding Customer Service
II. General Information & Status Update
A. Pending Council Requests Work Session Topics — Pursuant to Ordinance No. 21-
1837,the following items will be discussed during the January 25 City Council Work
Session. Each week, the topics included on the next week's agenda will be in the
Friday Report. Staff contact: Rachel Balthrop Mendoza, City Manager's Office
1) A work session to discuss accelerating the request for an automated
notification dashboard out of the Planning and Zoning Commission
matrix and develop and implement this system and dashboard for weekly
notifications
a. Requestor: Council Member Beck
b. Council Member Request: "During the 2020 timeframe, PZC
commissioners Tim Smith and Brian Beck, in response to numerous
public feedback events in which citizens and ETJ neighbors complained
of insufficient notification for developments, requested an opt-in
notification system for developing parcels be implemented to augment the
250' and 500' notification methods, and that this be added to the PZC
matrix. This system would be opt-in, automated notification by registered
email for any changes, but especially public hearings, for any parcel
within a user-specified distance of a given address or GPS coordinate.
Smith and Beck inquired numerous times about the status of such a system
during PZC meetings. I request we accelerate this out of the PZC matrix
and develop and implement this system and dashboard for weekly
notifications."
c. Staff Information: Staff could create an online form to allow interested
individuals to select an area to receive notifications. Those notifications
could go out weekly based on projects submitted that week. The
implementation of a system like this may have the following implications:
• The individual would become aware of the project prior to any
neighborhood meeting being held where changes to a plan may
occur as a result of neighborhood input.
• The increase in staff time responding to requests for information
about projects and disseminating responses and citizen feedback for
Council and the Planning and Zoning Commission.
• The level of project for which staff provide notice to the public
would change considerably. For example, if a final plat is noticed,
then becomes no opportunity for a resident to alter an upcoming
development since receives administrative approval at that point.
There would be an increased degree of complexity in separating the
responses from property owners within 200 feet(which count towards the
20 percent opposition threshold) and all other responses received.
d. Date requested.November 18, 2021
e. Format for response: Work session
B. 2022-2023 Community Development Program Year Application — The City of
Denton's 2022-2023 Community Development grant application is now open to local
nonprofit agencies and organizations interested in serving low to moderate-income
residents. The joint application is for Community Development Block Grant and
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Human Service Grant programs designed to improve the quality of housing,
neighborhoods, and the quality of life for individuals and families living within the
city limits.
Applications are due online(at this link)by Friday,February 18,2022, at 4 p.m.NEW
applicants must attend one application training session. Returning applicants are not
required to attend a training session. Training sessions will be hosted via Zoom video
conference. Registration is required to receive login information ahead of each
session. Links to access the training will be sent to registrants 24 hours prior to the
start of the training.
Training Sessions:
Monday, January 31, 2022, from 2:00 p.m. to 3:30 p.m. (Registration Link)
Wednesday, February 9, 2022, from 10 a.m. to 11:30 a.m. (Registration Link)
Information regarding the 2022-2023 Grant Application and training dates was sent to
local nonprofit organizations, City departments, interested parties, and posted in the
Denton Record-Chronicle and shared on social media. Staff contact: Courtney
Douangdara, Community Services
C. 300 S. Woodrow Ln. Site Cleanup — Staff is sharing a memorandum regarding the
cleaning of the wooded areas on City-owned land surrounding 300 S. Woodrow Ln.
due to rapid accumulation of trash and debris, increasing numbers, and the need to
address certain health, public safety, and watershed concerns on the public property.
Details are provided in the attached memo. Staff contact: Dani Shaw, Community
Services
D. Warming Station Availability—With the current and projected cold temperatures,staff
received several questions regarding the locations, hours, and availability of warming
stations.
A list of all of the City's daytime warming centers is available below and on the
website. These centers and hours were developed in line with the Council-adopted
"Use of City Facilities for Inclement Weather Policy"(attached), and include all City
fire stations, all libraries, and five recreation centers. These are in addition to the
services our community providers make available. The policy strives to ensure that
the City stations complement the overnight shelters and provide warming
opportunities when the shelters may not be open. In addition to stations located in the
center of Denton, there are warming stations available in the north of the City(North
Lakes Recreation Center and North Branch Library) and the south of the City (South
Branch Library and Denia Recreation Center).Warming Stations have, at a minimum,
restrooms, water fountains, and a sitting area.
Currently, all of the city's warming stations are activated and will continue to be,
according to the policy, during the current cold weather period. People inquired if the
city will open additional stations; however, since the inclement weather policy was
adopted by Council, staff are unable to deviate from it without Council action. Staff
will bring forward a work session on the inclement weather policy on February 1. At
that time, Council may give direction regarding the facility availability and/or triggers
for the opening of an inclement weather station.
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Staff also checked with our community partners on their status during the recent
current cold weather.
• The MKOC shelter hours are extended to open at 4:00 p.m. and close at
10:00 a.m. (their regular hours are 5:00 p.m. to 8:00 a.m.).
• Our Daily Bread opened Friday, January 21, at 8:00 a.m. and close at
4:00 p.m. They will also open on Saturday, January 22, from 8:00 a.m. to
12:45 p.m. (their regular hours are Monday through Friday from 9:00 a.m.
to 1:00 p.m.).
• The Salvation Army allows people to stay inside their facility during the
day until the temperature rises above 40 degrees.
Staff contact: Ryan Adams, City Manager's Office
Denton Inclement Weather Resources - Winter 2021-22
For those living without a warm,dry,or safe place to escape extreme weather,there are facilities and services available
in the Denton community.Information on community service providers,including emergency shelters,that expand
services and hours during inclement weather,is provided here.A listing of City facilities that are heated with public
access to restrooms,water fountains,and sitting areas during normal operating hours is also provided.
Community Providers
When inclement weather conditions exist,these providers may open Daytime Warming Stations and extended shelter hours.
Please call the provider to confirm hours and services.
Provider Services Regular Hours; Inclement Weather
Hours
Our Daily Bread Food Kitchen&Day Center Mon.-Fri.9 a.m.-1:30 p.m. Call(940)566-1308 to inquire
300 W.Oak St Ste.100 Sat.9 a.m.-12:45 p.m. about inclement weather
(940)566-1308 service hours.
Salvation Army Food Kitchen&Overnight Meals:Mon.-Fri.5:30-6 p.m. Call(940)566-3800 to inquire
Denton Shelter(7 nights/week) Overnight Daily,4 p.m.-7 a.m. about inclement weather
1508 E.McKinney St service hours.
(940)566-3800
Our Daily Bread Food Kitchen&Overnight Daily,5:30 p.m.-9 a.m. Call(940)514-1007 to inquire
Monsignor King Shelter(7 nights/week) about inclement weather
service hours.
Outreach Center
300 S.Woodrow Ln.
(940)514-1007
City Daytime Warming Stations
City of Denton facilities with public restrooms,water fountains,and sitting areas:
Parks& Recreation Public Libraries: Fire Stations:
Centers: Emily Fowler Central Library Station I:Central Fire Station
Denton Civic Center 502 Oakland St 332 E Hickory St
321 E.McKinney St Mon.,Wed.,Fri.&Sat 9 a.m.-6 p.m. Mon.-Fri.8 a.m.-5 p.m.
Mon.-Fri.8 a.m.-8 p.m. Tues.&Thurs.9 a.m.-9 p.m. Fire Stations with restroom,
Denton Senior Center Sunday 1-5 p.m. hand washing,and water
(Ages 50+only) North Branch Library fountain access only:
509 N.Bell Ave. 3020 N.Locust St. Station 2:110 Mockingbird Ln.
Mon.-Fri.8 a.m.-8 p.m. Mon.-Wed.9 a.m.-9 p.m.
Thurs.-Sat:Sat 9 a.m.-6 m. Station 3:1401 Underwood St
Denla Rec CenterP�
1001 Parvin St. Sunday 1-5 p.m. Station 4:2110 E.Sherman Dr.
Mon.-Fri.10 a.m.-7 p.m. South Branch Library Station 5:2230 W.Windsor Dr.
Sat 9 a.m.-2 p.m. 322STeasley Ln. Station 6:3232Teasley Ln.
MILK Jr.Rec Center Mon.Noon-9 p.m.
1300 Wilson St. Tues.&Thurs:Sat 9 a.m.-6 p.m. Station 7:4201 Vintage Pkwy.
Mon.-Fri.9 a.m.-7 p.m. Wed.9 am.-9 p.m. Station 8:3131 Colorado
Sat 9 a.m:4 p.m. Sun.1-5 p.m.
North Lakes Rec Center All fire stations listed above are
2001 W.Windsor Dr. open daily,8 a.m.-9 p.m.
Mon.-Fri.5 a.m.-10 p.m.
Sat 7 a.m.-4 p.m
� Please call all community facilities to confirm hours and services during inclement weather.
N,—.Miry —d"Menwawm ADMEOPIADEA TDD.(900)735-2989 Pub.12121
E. Eagle Creek Development—On January 9, and January 14, staff received emails from
a resident regarding the protection of trees at the Eagle Creek development located
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north of Roselawn Drive. Specifically, the emails included pictures of trees that are
outside the approved tree protection area. The details of staff s responses to the
resident are provided here.
The property or project in question is governed by the requirement to protect 50% of
the Cross Timbers Upland Habitat ESA. Current site work is allowing various trees
outside of the protected ESA area(tree preservation area) to remain. These additional
trees are being preserved by the developer voluntarily. Staff fully supports their efforts
for additional preservation, especially considering they are entirely voluntary. The
following summarizes prior activities:
• On June 24, 2021, an email documented that staff from both Development
Services (overseeing Tree Code) and Environmental Services (overseeing
Environmentally Sensitive Areas (ESAs) regulations) confirmed that
preservation of the tree canopy requirements had been met for Tree Code and
achieved the minimum 50% preservation of Cross Timbers Upland Habitat
ESA. The development is following the pre-2019 Development Code and the
tree preservation plan meets the 2002 Tree Code preservation.
• On November 12, 2021, an email documented that the developer had
provided a full accounting of Cross Timbers Upland Habitat trees and
determined that 52.6% of the ESA canopy will be preserved.
• On December 29, 2021, an email documented the following specific
information regarding this voluntary action by the developer:
As grading plans in relation to existing trees are being finalized, the
developer is voluntarily identifying additional trees that could potentially be
preserved. The developer is committed to maximizing their tree
protection/preservation efforts and will take measures to preserve additional
trees where possible, including providing tree protection to the extent
practicable. The trees in question were not identified on the final tree
preservation plan and are not regulated. These additional trees have no
guarantee of survival and are not required to be protected. This is a voluntary
effort to preserve additional trees beyond the ESA and tree preservation plan.
• On January 2, 2022,the developer was asked by City staff if they were going
to install tree protection fencing around the voluntarily preserved trees. The
developer responded that they were not going to install fencing and that they
clearly marked the voluntarily saved trees for crews to avoid.
Tree fencing inspections must be passed before clearing and grading can be released.
This site was inspected and passed fencing inspections based on the approved plans.
The developer is preserving trees as required by the 2002 Denton Development Code
(DDC). Dirt work and compaction have likely already taken place around the
voluntarily preserved trees during the clearing process.
The project is working under approved plans that exceed preservation requirements.
The City is unable to enforce tree protection fencing on additional trees outside of the
approved plan area. The hope is that this voluntary preservation is successful and will
show how developers can go beyond the basic requirements.
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Environmental Services and Development Services will continue to monitor the
project to ensure the site remains in compliance. Staff contact: Michael Gange,
Environmental Services & Sustainability
F. Prescribed Wildland Burn — On Thursday, January 26th, weather permitting, Denton
Fire (DFD) and Parks Departments (PARD) will conduct a prescribed burn on 6.4
acres at the Davis Prairie Loop just north of the Clear Creek Natural Heritage Center,
located at 5792 Hartlee Field Road. This is a natural grassland that is overgrown with
dead vegetation. A prescribed burn will help clear out undergrowth, fertilize the
ground, and spur new growth of native grasses and wildflowers. It will also allow fire
personnel to get needed wildland fire training for TIFMAS (Texas Intrastate Fire
Mutual Aid System) task books for state wildland deployments. This will be the
second burn conducted by Parks and Fire. The first was a successful burn of 16 acres
in 2021 directly behind Fire Station 7.
PARD is mowing areas for fire lanes and will post"Closed" signage on the day of the
burn. Fire is using a Texas Parks and Wildlife prescribed burn safety plan and a fire
permit will be issued based on that plan with the DFD Fire Marshal's Office. Weather
is a major factor in this burn—winds must be favorable and less than 15 mph, and
humidity must be 20-50% with no recent rainfall. The burn will be posted on the
DFD/PARD/City Facebook pages and Twitter feeds the day of the burn. Staff contact:
Kenneth Hedges, Fire
G. Payment Processor Implementation Update — On September 28, 2021, City Council
approved a contract to replace the City's current online bill payment processor. The
new platform was originally set to launch in late January, but the anticipated time
window was pushed to early February due to technical complications that needed to
be resolved ahead of the launch. As a reminder to Council, once this change takes
effect,utility customers with online accounts will be required to create a new account
password. Additionally, those customers who use recurring online payments will be
required to input their financial data and payment schedule in the new system.
To communicate this change, customers received a notice in their utility bill and will
also receive postcards in the mail with additional information. The City will also
utilize emails and phone calls, where possible, to make sure affected customers learn
about the platform change and understand how it may impact their account. None of
the mailers or other communications to customers mentioned a specific launch date in
the event flexibility in the launch date was needed.
The transition to the new platform is tentatively set for early February.
Customers should contact Customer Service at (940) 349-8700 or
customer.servicegcityofdenton.com with questions. Staff contact: Christa Foster,
Customer Service
H. Parks and Recreation Staffing — Leisure Services is currently working through
personnel vacancies and turnover of both full-time and seasonal staff. Below details
certain key services that have been temporarily suspended or offered with decreased
enrollment in order to preserve the integrity of programming. Additionally, staffing
levels have the potential to continually fluctuate due to COVID-19,other normal rates
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of illness, and regular turnover. This may cause additional future adjustments,
including but not limited to changes in hours of facility or program operations, smaller
enrollment caps, etc.
Aquatics suspensions include new private/semi-private lesson bookings (beginning
January 17) and certain levels of the group swim lesson classes (February sessions).
Requests for lessons are being put on a wait list for future notification. Remaining
staff are working to finish all obligations from previously booked sessions that have
had multiple scheduling conflicts due to illnesses of clients, their families, and
instructional staff.
Rec Care will be offering limited spots in Spring Break Camp due to limited
staffing. Filling open positions remains a challenge. For example, a job posting has
been open since mid-December that has only received two applications from previous
season's returning staff. Due to continued limited staffing, Spring Break Camp will
be offered at three locations, MLK Jr. Rec Center, Denia Rec Center, and the Civic
Center, with 24 kids at each location. An additional Teen Camp, with up to 17
participants, will be offered at the Civic Center.
The Recreation Centers and Natatorium are currently operating regular hours.
Upcoming open positions include five seasonal recreation leaders, one full-time
recreation coordinator, and one part-time recreation specialist on the recreation side.
Aquatics open positions include two full-time Coordinators,20 Swim Instructors, 150
Lifeguards, and various other seasonal positions. Job postings for these positions and
recruiting efforts are underway to address the needs of our community as we gear up
for a heavy swim and summer season. Staff contact: Nikki Sassenus, Parks and
Recreation
III. Responses to Council Member Requests for Information
A. Tracking the Efforts of Homeless and Street Outreach Teams — On January 20,
Council Member Armintor responded to a staff memo regarding the cleanup of the
Woodrow Lane site to ask to where those persons who left the area prior or during the
cleanup departed. Staff responded data on its outreach efforts is maintained and that
the Homeless Outreach Team (HOT) and Giving Hope's Street Outreach Team are
recording interactions with people (who give permission for their information to be
collected) that includes data such as engagements, coordinated entry assessments,
housing referrals, housing placement, shelter, general case management and
connections to supportive services where applicable. Additionally, HOT now has
access to the Homeless Management Information System (HMIS) to be able to track
their data in our community's shared data tool. Denton Police Department is the first
department in the Texas Balance of State(BoS)Continuum of Care(CoC)to be given
access to HMIS. This is a direct result of the ongoing success of the innovative HOT
program. The Street Outreach Team also tracks other valuable data about the
unsheltered population on which they provide regular updates. Staff will include a
Street Outreach staff report for City Council in the coming months as the new ARP-
funded street outreach resources are brought online. Staff contact: Dani Shaw,
Community Services
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B. Inclement Weather Nights at the Animal Shelter — On January 20, Council Member
Beck inquired about any updates to the Animal Shelter's response to winter weather.
Staff has an emergency response plan in place for the Animal Shelter should there be
another Winter Storm Uri-type incident that includes staffing planning; field
operations; facility preparedness involving maintaining street and drive access to
shelter and generators to keep the animals safe and warm; communications plan; and
community assistance to supply kennels, food, and water to other sites as needed.
Further, the Animal Service building is on one of the City's critical electrical service
lines. As a result, rolling power outages should be alleviated. In the event there is
going to be a prolonged power outage,DME indicated they will automatically dispatch
a team to connect a DME power generator to the transformer that feeds the building
so that power can be provided to the building and allow operations to continue.
Facilities will coordinate the need for fueling the generator with the City's outside
contractor, or arrange to fill the tank with the trailered fuel tanks. Additionally,
Facilities coordinated with Purchasing on a generator rental solution to fulfill any
potentially additional temporary needs or as a backup to the DME solution. Staff
contact: Dani Shaw, Community Services
C. Assistance in Obtaining Certificate of Occupancy—On January 18, Council Member
Byrd requested that staff contact a local business owner experiencing trouble obtaining
a Certificate of Occupancy for their business. Staff researched and confirmed that the
Certificate of Occupancy was issued on January 13. Though the business owner
initially applied for the certificate in October 2021, an inspection revealed that the
structure had no power, and the utility lines were disconnected from the utility pole,
laying on the ground. Building Safety staff were unable to issue a certificate of
occupancy until all systems were operational and safe. On January 12, construction
was completed, and Denton Municipal Electric energized the service. Staff
contact: Scott McDonald,Development Services and Tony Puente,Denton Municipal
Electric
D. Inquiry About Potential Cafe at Airport — On January 18, Mayor Hudspeth received
an email from an interested party wishing to explore the opportunity of adding a cafe
in the Denton Enterprise Airport. Staff agreed to discuss its potential and will provide
any updates as they may become available. Staff contact: Scott Gray, Airport
E. Cannabis Policy Reform — On January 14, Council Member Armintor asked staff to
clarify the effective date for the new 2-ounce cannabis policy reform. In addition, she
requested the racial breakdown of the recipients of those previously mentioned.
Denton Police Department (DPD) reports 89 Class C paraphernalia citations were
issued since the 85% drop in DPD Class B cannabis arrests. Staff reported that the
new General Order(policy)went into effect in January 2022.Attached are the citation
demographics by race. Between November 1, 2019, and January 14, 2022, 399
citations were issued. Without the change of enforcement policy, the 399 citations
would have been custody arrests, or people booked into jail, in lieu of a citation. Staff
contact: Frank Dixon, Police
F. Auction of Meals Ready to Eat (MREs) — On January 20, Mayor Hudspeth asked if
staff can review an upcoming auction of MREs by the Federal Emergency
Management Agency (FEMA). Emergency Management and Purchasing staff will
review the City's current supply of MREs and engage with FEMA regarding the
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upcoming auction. MR-Es can be used in the event of an emergency and/or, depending
on availability, for use in feeding at-risk populations such as those experiencing
homelessness. Staff contact: Kenneth Hedges, Fire
G. Trash at North Lakes Park — On January 20, Council Member Davis inquired about
reports of shredded trash at North Lakes Park. The area in question is in between the
Vela Athletic Complex and North Lakes football fields. This area is being cleared due
to the silt and runoff from new development. The trash accumulated from the new
development and is scheduled to be completely cleaned early next week. In addition,
Building Safety is taking proactive steps to address the problem with each of the
respective developments. Staff contact: Drew Huffman, Parks and Recreation
H. Follow Up on 300 Woodrow Lane Site Cleanup — On January 21, Council Member
Armintor relayed several follow up questions regarding the site cleanup of 300
Woodrow Lane. The questions are listed below with their responses in green.
Any idea why so many people at this site(as opposed to others)refused to talk to either
the HOT or Giving Hope teams?
HOT and Street Outreach spend time year-round visiting sites regularly to build trust
and build relationships with individuals living unsheltered. They do not typically see
resistance to that engagement. At this time, staff only has anecdotal statements
indicating that there was instigation at this encampment in the weeks before the
cleanup. The graffiti on City Hall might support that something different is happening.
It's not clear to me how many people were staying there or anything unusual about
this site vs others besides the proximity to Mons King and the county facilities.
• The Street Outreach Team (SOT) has data on the numbers and the growth that
happened leading up to the cleanup. SOT visited the area on Thursday,January 13.
They talked with 25 people, counted 20 tents, entered 11 people into Street
Outreach services, and did 3 Coordinated Entry Assessments (CEs). At that point,
individuals at this site refused engagement after that.
• The area surrounding MKOC is unique from many other sites receiving ongoing
outreach services. The reasons specific to this site were laid out in the previously
sent memo.
o City property is not the only property impacted. The private property
owner has been in frequent contact with staff requesting that the site be
cleaned up to prevent trash and debris from further encroaching on his
property.
o The County has ongoing concerns with encampments in proximity to the
adjacent juvenile facility.
o There are increasing concerns from MKOC. It creates ongoing challenges
to existing emergency shelter services when people remain unsheltered on
the same property now including those hanging around the parking lot and
sidewalks.
o HB 1925 is now in effect.
There cannot be people camping on this site, and there are more than 25+ active sites
on any given day. While it will not be necessary at all sites, there will be a few other
locations around the city in addition to this site where camping is not allowed at any
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time.An example of this includes the property around the new Loop 288 facility. Staff
will provide details whenever this might be applicable.
Staff contact: Dani Shaw, Community Services
IV. Information from the Interim City Manager
A. Cleaning of Encampments — The City, with our community partners, established a
deliberate and comprehensive approach to the clearing of homeless encampments. In
most cases, site cleanups are recommended when a combination of any of the
following conditions are met:
• A public health concern due to human, food, or other waste contamination that
meets the criteria of unsanitary, unhealthful, and unsafe nuisance conditions as
defined under Chapter 14 of the City of Denton Code of Ordinances.
• Environmental concerns such as contamination of a watershed or
Environmentally Sensitive Area(ESA).
• Significant individual health issues that require medical care from EMS
personnel or transportation to medical facilities.
• The presence of criminal activity which requires Police Department intervention
including assaults, theft, drugs/narcotics, or vandalism; and
• Negative impacts to adjoining properties such as property destruction,
trespassing, or inhibiting the legal use of that property by the owner.
These are in addition to the requirement of H.B. 1925, a state statute passed in 2021,
that prohibits camping on public property without express consent from the State.
When a recommendation to clean a site is made, a prescribed process is followed that
includes giving advance notification to those individuals at the site while also
attempting to connect them with resources and services. The process is as follows:
1. Street Outreach Team Visits. The City requests that the Street Outreach team
visit the site prior to clean-up to provide referrals and a final reminder that any
personal property must be removed before the scheduled clean-up. City staff
works with community partners to announce the clean-up at shelters, meal and
resource centers, and other locations people who may be impacted by the cleanup
frequent.
2. Posting of Notice and Contact Information. Staff posts signs in visible locations
at the encampment with a specified clean-up date (no less than 14 days from the
date the sign is posted). The signs also include a contact person and for any
questions pertaining to the notice and a contact person to connect individuals to
services and resources.
3. Clean Up by Contractor. An experienced contractor is used to clean the site with
oversight from City staff.
4. Post-Cleaning Follow Up. Signs are posted to be consistent with other Park
property and inform visitors that camping is not allowed.Parks,CIS and PD,along
with support from the Street Outreach Team,continue to monitor the site for future
activity to connect visitors with resources as well as inform them that camping is
not permitted.
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These are not easy or quick decisions. They are made with the understanding that it
may impact some of our most vulnerable citizens.Due to this,the City has increasingly
coordinated with the Street Outreach Team to assist those in need to find services.
However, their safety, and the safety of all citizens, is of primary concern when an
encampment becomes an increasingly unhealthy and dangerous environment for those
living on the site as well as those living/working/visiting near the encampment.
To demonstrate this process, I've attached a staff memo from 2019 that describes
how this process was used for the initial clean-up of the 300 Woodrow Lane site.
B. Current Warming Center Resources — Yesterday, we shared with Council an update
on warming stations available at City facilities (available in item II.C.). I would like
to add an additional two points to that message.
First, the standard hours of our overnight community shelters when paired with the
standard hours of our existing warming stations ensure that there is no hour in the day
where a person cannot find place to find refuge from freezing temperatures. The
extended hours of our community overnight shelters also ensure that there is currently
significant overlap between shelter hours of operation and those of City warming
stations.
Additionally, our community shelters and warming stations continue to have capacity
for those who need them. Our warming stations,including those centrally located such
as the Civic Center, have been minimally utilized, if at all, during the recent spell of
cold weather and are far from reaching capacity.
As you receive questions from the community, I encourage all council members to
share the locations and hours of our community shelters and City warming stations
(see graphic in item II.C. above).
C. Libraries Director Appointed to Board of Advisors — Jennifer Bekker, Director of
Libraries, was recently invited to be on the UNT College of Information Science (the
library department)Board of Advisors. The Board meets annually and provides advice
and suggestions to the department about student engagement, alumni engagement,
building relationships with professional entities, and real-world skills that need to be
taught to students. More information about the board may be found here.
D. Denton Fire Department Blocker Unit Video —DTV produced a video about the Fire
department's new blocker unit. It may be viewed here.
V. Upcoming Community Events and Meetings
A. Great American Cleanup — The 34th Annual Great American Cleanup (GAC),
Denton's largest and longest-running litter cleanup, is Saturday,March 26. Each year,
thousands of volunteers join Keep Denton Beautiful to clean up tons of litter from
Denton's streets, waterways, and public spaces in this nationwide program sponsored
by Keep America Beautiful. Cleanups begin at 9 a.m. and are followed by a Volunteer
Appreciation Party at Quakertown Park/Denton Civic Center (321 E. McKinney
Street) from 11 a.m. to 1 p.m. with a free lunch, educational activity booths, kids'
bounce houses, and more. During the Appreciation Party, prizes will be awarded for
11
largest group of volunteers, most bags collected, and oddest item found. Registration
for the 2022 GAC opens at 10 a.m. on Tuesday,January 18. Community members can
join this effort by registering as an individual or with a group at
www.bitly.com/denton-volunteer by Wednesday, March 16. Volunteers of all ages
and experience levels are welcome to participate. Participants receive free litter
cleanup supplies and a free event T-shirt (while supplies last). Staff contact: Carly
Weld, Parks and Recreation
VI. Attachments
A. Memo re Site Cleanup................................................................................................13
B. Ordinance 19-1648 re Inclement Weather.................................................................17
C. Demographic Analysis of Drug Paraphernalia Citations ...........................................25
D. 2019 Memo re Initial Cleanup of 300 Woodrow Lane Site.......................................26
VII. Informal Staff Reports
A. 2022-006 Waste Hauler Agreement Status Update and Landfill Strategy.................30
B. 2022-007 January 15 Fire at Beneficial Reuse Compost Facility..............................32
C. 2022-008 Update on the January 13, 2021 Sanitary Sewer Overflow.......................34
VIII. Council Information
A. Council Requests for Information .............................................................................40
B. Council Calendar .......................................................................................................42
C. Draft Agenda for January 25......................................................................................45
D. Future Work Session Items .......................................................................................54
E. Street Closure Report ................................................................................................56
12
A."I" Community Services
DENTON 401 N. Elm Denton, TX 76201 • (940) 349-7726
MEMORANDUM
DATE: January 18, 2022
TO: Sara Hensley
FROM: Dani Shaw
SUBJECT: 300 S. Woodrow Ln.
As an update regarding the wooded areas surrounding 300 S. Woodrow Ln., Staff is continuing to
maintain this area to ensure it remains free of the accumulation of trash and debris and to maintain
the public health and safety of all public users of the property. For public information,the wooded
area is commonly known as the tree farm. It is City property that shares a border with the County
and a private property owner. It is also adjacent to the Monsignor King Outreach Center(MKOC)
that leases the building at 300 S. Woodrow for emergency shelter services.
The City owned portion of the property was last cleaned in November of 2019. At that time, signs
were posted to be consistent with other Park property and inform visitors that camping is not
allowed. Because of active public use, adjacent private property, and the proximity to MKOC this
area is expected to remain completely free and clear of overnight camping since the cleanup in
2019. Parks, CIS and PD, along with support from the nonprofit Street Outreach Team program,
continue to monitor the site for activity to connect anyone experiencing homelessness with
resources and inform them that camping is not permitted. As shared in the January 14th Friday
Report to City Council, HB 1925 prohibits camping in a municipally-owned public space, unless
permission to allow such camping is received by the State.
Denton County cleaned its portion of the property in December of 2021. Since the site is monitored
regularly, significant public safety concerns were present at the County site at the time it was
cleaned. This resulted in people returning to camp overnight on the City's property. Due to rapid
accumulation of trash and debris on the City owned land, increasing numbers, and the need to
address certain health, public safety, and watershed concerns the public property is being cleaned
over the next few days (photos attached p. 2-4).
Staff must also be responsive to all public concerns. Recently, there has been an increase in
concerns from residents and neighbors regarding this wooded area behind 300 S. Woodrow Ln.
The private property owner has been in frequent contact with staff requesting that the site be
cleaned up to prevent trash and debris from impacting his property. Staff has also received
complaints from residents and concerns from neighbors including MKOC. There are ongoing
OUR CORE VALUES
Integrity • Fiscal Responsibility • Inclusion •'transparency • Outstanding Customer Service
challenges to the existing emergency shelter services when people remain unsheltered on the same
property.
Please let me know if you have any questions or need any additional information.
Photos
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) Y
RESOLUTION NO. 19-1648
A RESOLUTION OF THE CITY OF DENTON, 'TEXAS ESTABLISHING A USE OF CITY
FACILITIES FOR INCLEMENT WEATHER POLICY REFERENCE NUMBER 500,07; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Denton desires to adopt a Use of City Facilities for Inclement
Weather Policy; and
WHEREAS, the policy will establish structured and consistent, citywide guidelines for an
inclement weather communication plan, the use of certain city facilities as inclement weather
stations during operating hours, and the use of Parks and Recreation facilities after-hours for the
relocation of outdoor special events during inclement weather; and
WIIEREAS, the City Council deems it in the public interest to adopt the policy; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SI;C '1"lON 1. The Use of City Facilities fnr Inclement Weather Policy Reference Number
500.07, which is attached hereto and made a part hereof for all purposes, is hereby approved and
adopted as an official policy of the City of Denton.
S1,*'( l lON 2.. All policies inconsistent herewith are hereby repealed.
SECTION 3, This Resolution shall become effective immediately upon its passage and
approval.
The motion to approve this resolution was made by 41,41 k"1 � �nyy
approved secondedebollowing vote4 I� �� ��� � -� the t•esolutn was passed and
and Y
N
Aye Nay Abstain Absent
Chris Watts, Mayor:
Gerard Hudspeth, District l:
Keely G. Briggs, District 2:
Jesse L. Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
17
PASSED AND APPROVED this the ' day of � � �" 2019,
, a 0 b Y� o
JJ
i INfiwl .. .......__..
IA(
, '�1��1."� I , MAYOR
x ,
m1�¢"t v� ✓n W�p� ,IIp k
Nk
ATTEST:411,
a �
ROSA RIOS, CITY SECRETARY Jill
BY: � '
— —
APPROVED AS TO LEGAL FORM:
AAR( LEAL, CITY
18
Page I of 6
CITY O.F .DENTON
POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE
SECTION: GENERAL POLICIES/PROCEDURES/DIRECTIVES REFERENCE NUMBER:
500.07
SUBJECT: USE OF CITY FACILITIES FOR INCLEMENT INITIAL EFFECTIVE DATE:
WEATHE I
........................... .............................
TITLE: USE OF CITY FACILITIES FOR INCLEMENT F LAST REVISION DATE:
WEATHER
...........
POLICY STATEMENT
Certain City of Denton(City)facilities are made available for public use when measures of extreme
temperatures are reached or when other severe weather conditions take place. The purpose of this policy
is to outline the circumstances under which certain City facilities will be made available and general
guidelines. Furthermore, it is the intent of this policy to outline restrictions and priorities at each of the
facilities listed herein based on the individual facility's purpose.
DEFINITIONS
I iicfeinent Wewher—Inclement Weather can generally be defined as abnormal weather conditions with
extreme temperatures or extreme weather conditions. For the purposes of this policy, Inclement Weather
will be defined as any day when one or more of the following conditions is met:
1)the temperature low is expected to fall below 32 degrees,
2)when the temperature high is expected to exceed 100 degrees, or
3)the City has declared an emergency for weather conditions such as snow/ice, hail, severe
flooding, etc.
Inclemenl_VAleather Smfions - Various City facilities are designated as inclement weather stations and are
heated and/or air-conditioned with public access to restrooms, water fountains, and sitting area. The City
facilities designated for inclement weather stations are guided by the conditions set forth in the sections of
this policy and include:
American Legion Hall (629 Lakey St.)
• Denton Civic Center(321 E. McKinney St.)
Denton Senior Center(509 N. Bell Ave.)
• Denia Recreation Center(100 1 Parvin St.)
MLK Jr. Recreation Center(1300 Wilson St.)
• North Lakes Recreation Center(2001 W. Windsor Dr.)
• Emily Fowler Central Library (502 Oakland St.)
• North Branch Library(3020 N. Locust St.)
• South Branch Library (3228 Teasley Ln.)
• Central Fire Station(332 E. Hickory St.)
• Fire Station 42(110 Mockingbird Ln.)
• Fire Station 44(2110 E. Sherman Dr.)
7/19/2019
19
Page 2 of 6
POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE (Continued)
USE OF CITY FACILITIES AND MEETING ROOMS RUI>R NCE NU1t4BEW:
500,07
Fire Station 45 (2230 W. Windsor r.)
Fire Station 46(3232 Teasley Ln.)
Fire Station 47(4201 Vintage Pkwy.)
Nj a Kqj','q—An organization with a 501(c)(3)tax status specifically formed for purposes other than
operating a profit-seeking business.
GUIDELINES
1. General Guidelines for Inclement Weather Stations:
I.I. Designation of Inclement Weather
1. When weather conditions fall within the Inclement Weather definition, designated City
facilities can be opened as warming/cooling stations. The designated City facilities are
heated and/or air-conditioned with public access to restrooms,water fountains, and
sitting areas during normal operations.
1.2. Public Outreach and Notification
1. When the conditions for Inclement Weather are met, City staff will communicate to
residents, public,and social service agencies that the designated facilities are available
as Inclement Weather Stations through its various communications channels such as
website, social media,or media alerts.
2. City staff will create posters and flyers to help inform the community of services
available during inclement weather.
3. City staff will help to communicate other non-City facilities and services available for
those in need during inclement weather, such as emergency overnight shelter available
from non-profit agencies,transportation, or other non-City facilities that are open for
public use during inclement weather.
4. City staff will help to communicate ways in which interested community members can
volunteer or donate to non-profits that provide facilities and services during inclement
weather.
. . General Rules of Conduct
1. All persons utilizing City facilities during inclement weather must follow specific
facility/program posted policies and procedures.
2. In addition to specific facility/program posted policies and procedures, any person in a
City facility should adhere to the following rules or the person may be asked to leave
the premises:
a. Commits or attempts to commit any activity that would constitute a violation of
any federal, state, or local criminal statute or ordinance.
b. Is under the influence of any controlled substance or intoxicating liquor.
c. Possesses, sells, distributes or consumes any alcoholic beverage, except as
allowed at an approved event where the person is legally authorized to sell,
distribute, or consume alcoholic beverages.
07/16/19
20
Page 3 of 6
POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE(Continued)
777 L USE OF CITY FACILITIES AND MEETING ROOMS REFERENCE NUMBER:
500.07
...............-.- 11
d. Engages in conduct that disrupts or interferes with the normal operation of the
facility/program or that disturbs City staff or individuals. Such conduct includes,
but is not limited to, disregard of staff directives, abusive or threatening language
or gestures,unreasonably loud or boisterous physical behavior or noise.
e. Intentionally destroys, damages, or defaces any City or other individual's
property.
f. Brings in articles that create a hazard for other individuals by their size, condition
or substance.
g. Interferes with the free passage of City staff or other individuals into or out of
any part of the facility.
h. Brings animals inside of the facility other than those assisting persons with
disabilities.
i. Fails to wear shoes or shirts at all times inside of the facility.
2. Parks Facilities
2.1. Overview: Park and Recreational buildings and facilities are designated locations for
emergency sheltering and inclement weather stations. The activation and use of park
buildings and facilities for this purpose will follow the implemented policies and guidelines
established for each.
2.2. Priorities and Conflicts: Park staff is responsible for providing a safe, clean, and
comfortable environment for all park users. To that end, staff will evaluate activities and
programs in progress for conflicts with the activation of an emergency shelter and
inclement weather use.
1. Conflicts can include, but are not limited to, incompatible use with special events or
separation between minors in recreational care with adult users. It may be necessary
to designate a staging area for emergency shelter and inclement weather users that
does not interfere with or pose a safety issue to ongoing programs or activities.
Temporary relocation of shelter and inclement weather activities will also be
considered until conflicts are resolved and a safe environment can be established for
all users.
2. Additionally, staff will review any scheduled programs, events, or activities that may
conflict with the activation of a shelter or inclement weather use. Program and event
organizers and/or renters will be notified as soon as possible of any potential conflicts
in use. Similar actions will be evaluated such as establishing designated areas or
temporary relocation to resolve any potential issues.
2.3. Rules of Conduct: All park users are subject to the Rules of Conduct for park buildings,
facilities,and open spaces.
2.4. Inclement Weather Station Locations and Hours: The following Parks Facilities are
designated as warming and cooling stations and will be made available to the public during
regular operating hours during Inclement Weather:
• Denton Civic Center(321 E. McKinney St.)
• Denia Recreation Center(100 1 Parvin St.)
• MLK Jr. Recreation Center(1300 Wilson St.)
07/16/19
21
Page 4 of 6
POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE(Continued)
USE OF CITY FACILITIES AND MEETING ROOMS REFERENCE NUMBER.
500.07
North Lakes Recreation Center(2001 W. Windsor Dr.)
The following Parks Facilities are designated as warming and cooling stations and will
be made available to individuals age 50 and above in accordance with the facility's use
and membership requirement.
• American Legion Hall (629 Lakey St.)
• Denton Senior Center(509 N. Bell)
2.5. Emergency Shelter and Mass Care Under the City's Emergency Management Plan:
Emergencies are unforeseen circumstances that call for immediate action to save lives and
to protect property and public health and safety. Emergency shelters will be set-up and
operated in accordance with Annex C Shelter and Mass Care of the City's Emergency
Management Plan.
2.6. Other Requests: Inclement weather may also result in a need for the use of indoor
facilities after operational hours. The use of Parks and Recreation Department(PARD)
facilities for overnight sheltering is only permitted under conditions set by Annex C Shelter
and Mass Care of the City's Emergency Management Plan. Other requests for use of PARD
facilities related to inclement weather are subject to the following:
1. Per this policy, all after-hour use of PARD facilities are subject to rental fees and
requirements.
2. Requester must a local certified non-profit organization offering or delivering a
service that is a recognized need or adopted program by the City.
3. A minimum of 4 -hour notice is required to request the use of a PARD facility after
hours due to inclement weather. In most cases, weather forecasting will provide
advanced warning of impending weather conditions. Unforeseen weather conditions
will be reviewed on a case-by-case basis.
4. In cases of unforeseen weather conditions,the City Manager or his/her designee can
authorize the use of a PARD facility.
5. Availability for inclement weather-related use will be considered under the following
conditions:
a. Temperatures, actual or wind chill, fall below 32 degrees.
b. Daytime heat index expected to meet or exceed 105 degrees or daytime air
temperature exceeds 103 degrees (National Weather Service Heat Advisory)
c. Storm conditions that include hail
d. Any amount of freezing rain,or when 2 to 4 inches of snow(alone or in
combination with sleet and freezing rain) is present(National Weather
Service Winter Weather Advisory)
6. A review of programs, activities, and special events will be performed by PARD staff
to identify and evaluate potential conflicts of the requested use with on-going and/or
scheduled events. Staff will provide direction and recommendations with the primary
goal of ensuring a safe environment for all users.
7. City Policy 500.06 Use of City Facilities and Meeting Rooms Section 6.2 Priority
will be used as a guide in recommending and providing accommodations.
a. Parks Department programs and staff;
07/16/19
22
Page 5 of 6
POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE(Continued)
REFERENCE NUMBER:
500.07
TITI,L USE OF CITY FACILITIES AND MEETINGROOMS
.....................
b. Community building rentals;
c. City sponsored or co-sponsored activities;
d. City Boards and Commission meetings;
e. Meetings of City staff,
f. Uses requested by agencies or officials of local,county, state, or federal
governments;
g. Not-for-profit and civic organizations; and
h. Other users with valid reservations.
8. Security and minimum staffing will be required. The level of security and staffing
will be determined by the nature of the event and/or activity.
9. All proposed activities are subject to applicable policies and legal requirements such
as but not limited to insurance and permits.
10. Request for fee reimbursement related to the use of PARD facilities under this policy
will be reviewed and approved by City Council. Approval will be based on an
approved budget and administrative guidelines. PARD staff will initiate the refund
process within 7 business days of approval.
11. City Council will receive notification of all uses under this policy. Staff will provide
Council with a quarterly report on the requests and budget status related to usage
under this policy.
3. Library Facilities
3.1. Overview: Denton Public Library facilities are designated locations for inclement weather
stations.
3.2. Priorities and Conflicts: Library staff is responsible for providing a safe,clean, and
comfortable environment for all library users. To that end, staff will evaluate activities and
programs in progress for conflicts with the activation of inclement weather use.
1. Conflicts can include,but are not limited to, incompatible use with special events or
separation between minors in library programs with adult users. It may be necessary
to designate a staging area for inclement weather users that does not interfere with or
pose a safety issue to ongoing programs or activities. Temporary relocation of
inclement weather activities will also be considered until conflicts are resolved and a
safe environment can be established for all users.
2. Additionally, staff will review any scheduled programs, events, or activities that may
conflict with the activation of inclement weather use. Program and event organizers
will be notified as soon as possible of any potential conflicts in use. Similar actions
will be evaluated such as establishing designated areas or temporary relocation to
resolve any potential issues.
3.3. Rules of Conduct: All library users are subject to the Rules of Conduct for library
facilities.
3.4. Inclement Weather Station Locations and Hours: The following Library facilities are
designated inclement weather stations and will be made available to the public during
normal operating hours.
0 Emily Fowler Central Library(502 Oakland St.),normal operating hours
07/16/19
23
Page 6 of 6
POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE(Continued)
HI/.E: USE OF CITY FACILITIES AND MEETING ROOMS REFERENCE NUMBER:
500.07
..................... ................................ ............
• North Branch Library(3020 N. Locust St.), normal operating hours
• South Branch Library(3228 Teasley Ln.),normal operating hours
4. Fire Stations
4.1. Overview: The public access areas of Fire Station facilities are designated locations for
inclement weather stations.
4.2. Priorities and Conflicts: The Fire Department is responsible for providing a safe, clean
environment for Fire personnel at each station. In the event that the activation of a Fire
Department facility for inclement weather use conflicts with the normal operation of the
Fire Department, it may be necessary to relocate the inclement weather activities until
conflicts are resolved and a safe environment can be established for all. For example, some
Fire stations have limited public access space available and if necessary, individuals may
need to be relocated if the space is full, if there are conflicts, or violations of rules of
conduct.
4.3. Rules of Conduct: All visitors are subject to the Rules of Conduct for Fire Station visitors.
4.4. Inclement Weather Station Locations and Hours: The following Fire Station facilities
are designated inclement weather stations and will be made available to the public in the
designated days and times set forth below in only the public access area of each facility.
• Central Fire Station(332 E. Hickory St.),Monday-Friday, 8 a.m.to 5 p.m.
• Fire Station#2(110 Mockingbird Ln.),Monday-Sunday, 8 a.m. to 9 p.m.
• Fire Station 44(2110 E. Sherman Dr.), Monday-Sunday, 8 a.m.to 9 p.m.
• Fire Station 45 (2230 W. Windsor Dr.), Monday-Sunday, 8 a.m. to 9 p.m.
• Fire Station#6(3232 Teasley Ln.), Monday-Sunday, 8 a.m. to 9 p.m.
• Fire Station#7(4201 Vintage Pkwy.), Monday-Sunday, 8 a.m. to 9 p.m.
07/16/19
24
Demographic Report - Possession Drug Paraphernalia
11-1-2019 to 1-14-2022
Total Citations Issued by Officers - by Race
Race 2019 2020 2021 2022 Total
Asian/Pacific Islander 2 2
Black/African American 7 62 60 129
Hispanic 3 24 22 1 50
White 13 109 91 5 218
Total 23 197 173 6 399
Total Citations Issued by Officers - Males by Race
Race 2019 2020 2021 2022 Total
Asian/Pacific Islander 1 1
Black/African American 6 42 49 97
Hispanic 3 18 16 37
White 9 84 65 2 160
Total 18 145 130 2 295
Total Citations Issued by Officers - Females by Race
Race 2019 2020 2021 2022 Total
Asian/Pacific Islander 1 1
Black/African American 1 20 11 32
Hispanic 6 6 1 13
White 4 25 26 3 58
Total 5 52 43 4 104
NOTE: As of 11/8/2019, DPD officers were directed to write drug paraphernalia
citations for any case where the amount of Marijuana equals one ounce or less.
25
_j CITY
OF
DENTON 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307
MEMORANDUM
DATE: November 8, 2019
TO: Todd Hileman, City Manager
Sara Hensley, Assistant City Manager
FROM: Sarah Kuechler, Director of Public Affairs/IGR
SUBJECT: 300 S WOODROW LN TX
Staff is recommending clean-up of a site in the wooded areas surrounding 300 S. Woodrow Ln.
due to significant growth, excessive trash and debris, health and safety concerns, watershed
concerns, complaints from residents and neighbors, continued public safety calls at this location
and, the assessment related to outreach services. The site is an active encampment. The following
memo outlines the history and actions taken at the site, explains the recommendation from an
interdepartmental team, and next steps.
HISTORY
The site has been identified as an encampment of people experiencing homelessness. Please see
below a map showing the location of the site and photos (see additional photos in Attachment 1).
MAP IMAGE
Bulk Trash Locations -Circled in RED
A) Pile of trash —5'10' area.—1 cubic yard volume
(Half bagged. Half loose trash)
B)Multiple small scattered piles. Each pile—5'
square area, —1-2 cubic yards volume.
C)Collection site.2 main piles.each —10'xl5'area
A —10 cubic yard volume. (Mostly all loose trash
y But collected on top of tarps)
D) DENTON COUNTY OWNED— Parcel 564298
3�zs+ q 2 large sites of scattered loose trash.
—25'x50' area. No volume estimate.
Total Estimate: multiple sites of scattered
loose trash and debris making up
approximately 20-25 cubic yards in total.
Active Camp Sites -Circled in Green
The Street Outreach team has visited the site at least monthly since November of 2018 to provide
social service outreach and referrals. Since August of 2019, the Street Outreach team has
encountered an increasing number of individuals during their visits. During prior visits, up to
March 2019, there were only three (3) tents and three (3) to four (4) people encountered on-site.
OUR CORE VALUES
Integrity•Fiscal Responsibility•Transparency• Outstanding Customer Service
ADA/EOE/ADEA www.cityofdenton.com TDD(800)735-2989
26
The number and size have grown considerably over the last six (6) months with the most recent
visit on October 18,2019 having approximately thirty-four(34)tents and twenty-five(25)or more
people on-site.
Various City departments including Police, Fire, Health Inspections and Water/Wastewater staff
have visited the site since the City was made aware of the trash and debris as well as the health
and safety concerns due to complaints from residents and neighboring properties, public safety
calls at this location, and visits to the site by Parks and Recreation staff working on the site. The
visits identified isolated areas of trash and debris with significant health and safety concerns. In
addition,the site has substantially expanded its overall footprint of trash and debris. Review of the
site and photos provide a vision of the appearance of the city property(Attachment 1).
STREET OUTREACH
By way of background, the Street Outreach Team is a cross-sector collaborative team with
representatives led by Giving Hope, Inc., Vision Ministries, and other nonprofit partners along
with Denton Police and a Denton Fire Paramedic conducting outreach to individuals living
unsheltered two (2) to four (4) times a month. Their goal is to meet homeless individuals in their
environment, provide them with information on housing, employment, and benefit resources they
may qualify to receive, and connect them to resources.
EVALUATION
The site has been evaluated by an interdepartmental team of Parks and Recreation, Community
Improvement Services, Health Inspections, Watershed, Police, Fire, Community Development,
Public Affairs, and Legal. This team collaboratively works together to address the impacts of
homelessness on City property and services and improve connections to available resources. Prior
to the City interdepartmental team evaluating this site, the Street Outreach Team visited this
location at least a dozen times and at least three(3)times within the last three(4)months to perform
Coordinated Entry assessments and get individuals connected to resources.
The recommendation of this interdepartmental team was not an easy or quick decision. It is made
understanding that it may impact some of our most vulnerable citizens. It is because of this that
the City has increasingly coordinated with the Street Outreach Team to assist those in need to find
services. However, their safety, and the safety of all citizens, is of primary concern and
responsibility. The data that has been gathered indicates that this is an increasingly unhealthy and
dangerous environment for those living on the site as well as those living/working/visiting near
the encampment. There is the likelihood of negative impacts to other areas including the
watershed,which is adjacent to this area. The intention is that the recommended clean-up process
be handled in a manner that is both transparent and respectful.
This interdepartmental team, in consultation with the Street Outreach Team, is recommending that
the site be cleaned up based upon the following considerations:
• The focus area is an active encampment: Based upon all visits,by the Street Outreach Team,
Denton Police Department,Fire/EMS,and Parks&Recreation,over a period of six(6)months,
twenty-five (25) or more individuals in thirty-four (34) tents have been located as a living or
staying at the site. As stated earlier, this has grown considerably in a short period of time as
visits from prior to March 2019,there were only three (3)tents and three (3)to four(4)people
encountered on-site.
2
27
• Outreach Assistance: The Street Outreach Team most recently visited the site three (3)times
on August 9, September 6, and October 18. They estimate that approximately thirty-four(34)
tents and twenty-five (25) or more individuals are on-site. Due to the site conditions, volume
of trash, and severe health and safety concerns, representatives with the Street Outreach Team
support cleaning the area. The Street Outreach Team has been asked to make a concentrated
effort to visit the site this month to assist individuals and to provide notice that the site will be
cleaned up soon, so individuals can get connected to other resources or plan accordingly.
• Community Improvement Services: There are multiple sites of scattered loose trash and
debris making up approximately 20-25 cubic yards in total that creates a serious public health
and safety concern(MAP IMAGE).
• Health Concerns: There is a significant accumulation of junk, litter and trash associated with
the camp, including putrescible food waste, and some evidence of bodily waste in the
immediately surrounding area. This collection of trash, debris and waste meets the criteria of
unsanitary, unhealthful, and unsafe nuisance conditions as defined under Chapter 14 of the
City of Denton Code of Ordinances.
• Watershed Concerns: Due to this area being adjacent to the stream, there are some concerns
regarding flooding and contamination into nearby waterways. Tents and materials are located
150 to 200 feet from the stream. In the event of a large storm event,the water levels could rise
quickly and cause the material next to the embankments to become buoyant and get carried
downstream into the lake. Encampment is located within the floodplain, with the southern
camp and refuse areas in the floodway,which is the stream and adjacent land threat per FEMA
must remain free of obstruction for conveyance. This is a serious public safety hazard for any
individuals that may be staying there if water levels rise quickly, especially during overnight
hours.
• Fire/EMS Department: The Denton Fire Department has responded approximately 41 times
to the area from Oct. 2018 to Oct. 2019, including 22 EMS calls related to the encampment
site. When the EMS visited the site conducted street outreach on October 18, 2019,they found
significant health issues and treated multiple people.
• Police Department: The Police Department has record of responding to 142 calls including
self-initiated with 23 reports taken at 300 S Woodrow since October 2018. Approximately five
(5) of the twenty-three (23) appear to be related to calls at Monsignor King Outreach Center,
while the others were for assaults, theft, drunkenness, drug/narcotic violations,
destructive/damage/vandalism of property, or assistance to PARKS/CIS to view the area.
• Resident Complaints: Because the site was somewhat hidden from public view by the street,
trail, or park, there is not a substantial history of complaints related to this site. However, in
the last two (2)months there have been an increasing number of resident complaints received
through the Engage Denton App and the site is now visible from the Woodrow thoroughfare.
• Denton County Juvenile Justice Center: The encampment is near the Denton County
Juvenile Detention Center at 210 S Woodrow Ln. The center has contacted the City with
concerns related to the proximity of the encampment to the school program hosted at that site,
the visibility of the encampment including more trash and debris,and the increasing foot traffic
behind the county building.
• Nearby Property Owners/Service Providers: As MKOC begins the final transition to
opening seven days a week with enhanced shelter services, there will be the opportunity for
emergency shelter beds available full-time to people currently living unsheltered and to
become part of the enhanced shelter program. MKOC has expressed concerns with the
encampment near their facility and inquired to City staff numerous times, with increasing
concern as the shelter approaches transitioning to be open full-time.
3
28
• Future Site Plans: As the Parks and Recreation Department is planning for the next 10 years
and beyond for the city, a series of trails are being proposed across Denton. One proposed trail
is the Pecan Creek Linear Trail. This linear park would connect the Katy Trail with numerous
parks including Moore, Young and Woodrow. The alignment of the trail would follow the
drainage ditch and proceed through the area in which is proposed to be cleaned up. This trail
would also provide connectivity to MKOC to downtown services. Currently, no funding is
allocated for this construction, but it is being included in the proposed Parks, Recreation and
Trails System Master Plan.
Due to the significant growth, excessive trash and debris, significant health and safety concerns,
health/illness risks, potential contamination to nearby waterways, potential flood risks, continued
public safety calls, complaints from residents, and concerns expressed from nearby property
owners and service providers, the team is recommending clean-up of the site.
CLEAN-UP PROCESS
Staff plans to proceed with the following steps to clean-up the site, but beforehand, give advance
notification to individuals who may be impacted by the clean-up of the site, and hopefully,provide
a connection to resources to individuals who may benefit from such resources.
• Street Outreach Visits: The City will request that the Street Outreach team visit the site prior
to clean-up to provide referrals and a final reminder that any personal property must be
removed before the scheduled clean-up. Community Development will work with Our Daily
Bread,Monsignor King Outreach Center,and Salvation Army to have an announcement of the
clean-up location made at shelters and during meal services.
• Post Signs: On December 2,2019, Parks and Recreation staff will post signs in various visible
locations around the impacted area to notify anyone who may have an ownership interest in
items located, on or around the impacted area which is City property that said City property
will be cleaned up on a specified date and time, which will be 14 days from the date the sign
is posted(December 16, 2019); that such items will be removed from the impacted area on the
specified date/time and may be subject to disposal provided the owner of the item cannot be
reasonably identified and/or fails to remove the items by the specified date and time on the
posted sign; and lastly, that any item that is debris, unusable, hazardous or pose a health or
safety risk, or is unsanitary or in soiled condition will be discarded. The signs shall include a
City contact person and phone number where an individual can contact the City with any
questions they may have pertaining to the notice on the sign. The signs will also include
identification of a contact person(s) to connect any individuals experiencing homelessness to
social services and available resources.
• Contractor Clean-up: Parks and Recreation will have a contractor begin clean-up of the area
on or about December 16, 2019. It is unknown how many days this process may take to
complete. Inclement weather could cause delays in the clean-up of the property. The estimated
cost of contractor clean-up is $7,000-$10,000.
• After the Site is Cleaned: Signs will be posted to be consistent with other Park property and
inform visitors that camping is not allowed. Parks, CIS and PD, along with support from the
Street Outreach Team,will continue to monitor the site for future activity to connect them with
resources and inform them that camping is not permitted.
ATTACHMENT(S):
Photographs
4
29
Date: January 21, 2022 Report No. 2022-006
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Waste Hauler Agreement Status Update and Landfill Strategy
BACKGROUND:
The City of Denton Landfill, located at 1527 S. Mayhill, opened and began accepting waste from
Denton residents and regional customers in 1984. In October 2019,the City of Denton entered into
Wholesale Waste Hauler Agreements with six (6) entities to ensure adequate disposal capacity at
the City of Denton Landfill in exchange for a guaranteed revenue stream.These type of agreements
are used by landfill operators to ensure a guaranteed revenue stream that helps subsidize
operational fixed costs and minimize the risk of potential revenue shortfall. The landfill seeks to
receive guaranteed, predictable tonnages of solid waste for both revenue and management
purposes. To date, the contracts have realized revenue of approximately$10,000,000 to the Solid
Waste Enterprise Fund.
The existing Waste Hauler Agreements expire in October 2022. Each of the companies, as well as
a few additional regional waste collection companies, expressed an interest in extending the
agreements. As the City looks toward the completion and implementation of its Comprehensive
Solid Waste Management Strategy, it anticipates that it could potentially use the waste hauler
agreements as a mechanism to drive waste diversion across the north Texas region.
DISCUSSION:
North Texas is one of the fastest-growing regions in North America. In the last decade, the
population of Denton has increased by over 30%, which is consistent with population growth in
the North Texas area. As the population of the region grows, so will the need to ensure adequate
and appropriate disposal activity coupled with a robust diversion program generated waste.
Prior to October 2019, the City of Denton provided a preferred disposal rate to four private
companies and one municipality providing 110,000 tons of waste and generating $2.7 million in
revenue annually, accounting for approximately 1/3 of the volume received at the City of Denton
Landfill for disposal. In FY2020/2021, the City of Denton received 198,800 tons of waste from
our contract haulers, generating $4.4M in revenue, accounting for approximately 45% of all the
material brought to the landfill for disposal. The increased revenue realized by contracts allowed
the City to offset long-term debt allowing a rate reduction for residential customers. The total
volume of material brought to the City of Denton Landfill by city forces,waste haulers, and direct
haul customers, including members of the public, increased by approximately 56%due to regional
growth and the reduction of disposal capacity in north Texas over the past two (2) years.
The City of Denton is committed to the diversion of waste from ultimate disposal. Currently, the
City diverts approximately 28% of material collected from residential and commercial customers
in the City, consisting of single stream material (paper, plastic, metal containers, and cardboard)
and yard waste. As the City looks to increase its diversion potential with the creation and
30
Date: January 21, 2022 Report No. 2022-006
implementation of the Comprehensive Solid Waste Management Strategy (CSWMS), staff will
examine opportunities to increase diversion across the scales through incentives,partnerships, and
contracts.
Anecdotally, staff are aware that most, if not all, of the communities serviced by the Contracted
Waste Haulers also support a residential curbside recycling program. Staff does not have current
information,however,related to how much waste is diverted from these communities. As the City
evaluates opportunities to increase community diversion, it is believed that renewed contracts,
coupled with financial incentives to drive increased regional waste diversion as well as provide a
guaranteed revenue stream for the Solid Waste and Recycling Department(SWR). Should Council
direct, a part of this potential revenue could be earmarked to implement and support programs
envisioned within the CSWMS.
Future contract provisions could include:
• a limited volume of waste to be sold at the incentivized rate
o diverted material volumes could be "added" to a contractor's volume commitment
as an offset
• a higher minimum rate for inclusion in the program
• incentive rates for diverted material
o program recyclables
■ residential and commercial
■ yard waste
o increased cost for commercial and demolition waste disposal
Similarly, SWR would like to include performance provisions in the waste hauler agreements that
would allow staff to assess administrative penalties, up to and including potentially cancel
contracts, for servicing commercial and roll-off accounts. This activity is currently prohibited by
the City of Denton Code of Ordinances, but is difficult to enforce.
SWR will continue to provide updates as we work to continue discussing contracts with future
haulers. Lastly, the overall financial impacts of the agreements will be discussed during the
FY 2022-23 budget process.
STAFF CONTACT:
Brian Boerner, Solid Waste
REOUESTOR:
Staff Initiated
31
Date: January 21,2022 Report No. 2022-007
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
January 15 Fire at Beneficial Reuse Compost Facility
BACKGROUND:
At approximately 9 p.m. on Friday, January 14, a strong weather system moved through the DFW
Metroplex bringing with it high wind conditions. Wind gusts of this magnitude are problematic in
the composting industry as they tend to increase the heat naturally generated during the composting
process, resulting in favorable conditions for a fire. Though Beneficial Reuse staff routinely
monitors the temperatures of both the active windrows and the curing piles, high winds caused by
this storm were more intense than previous weather events, causing a hot spot to combust. As a
result, embers blew into the nearby brush pile, and due to the dry condition of the brush instantly
caught fire, engulfing the pile in flames. The Beneficial Reuse Supervisor was notified of a fire at
approximately 4 a.m. on Saturday, January 15, and staff from Beneficial Reuse, Solid Waste, and
the Denton Fire Department immediately responded to the scene. Due to the diligent efforts of the
Beneficial Reuse and Solid Waste teams, the fire was quickly contained, while Denton Fire
Department remained on the scene to monitor conditions.
Fire mitigation efforts began with Beneficial Reuse Heavy Equipment Operators moving unburned
materials away from the active flames, while staff from Solid Waste used their water trucks to
douse areas south of the fire to prevent further spread. The team then used the 16-yard buckets of
a front-end loader to smother out the fire. As it was extinguished, sand was used to seal off the
piles to prevent air from re-oxygenating the flames. Crews remained on the scene from
approximately 5 a.m. Saturday through 4 p.m. on Monday, working to fully extinguish the blaze.
With the fire successfully contained, the brush area resumed normal operations Monday morning
as final clean-up efforts were taking place.
DISCUSSION:
Post-incident, the Beneficial Reuse team held a "hot wash" to identify what worked well during
the response and whether there were areas of needed improvement related to the Fire Prevention
Plan. While the overall response to this event was outstanding, the team did identify some areas
where improvements could be made. The takeaways from our hot wash are listed below:
What Went Well
1. Beneficial Reuse and Solid Waste departments responded quickly and worked seamlessly
during this response. Their efforts kept the fire at bay. Staff should be commended for their
efforts.
2. The Beneficial Reuse department had a very effective Fire Response Plan AND the
response team was well trained on how to execute it.
3. Denton Fire Department responded quickly and remained on scene for the duration of the
response.
32
Date of Report: January 21, 2022 Report No. 2022-007
4. Inter-departmental cooperation between the Landfill, Beneficial Reuse, and the Fire
Department was flawless.
5. Communication with City leadership and City Council was clear and concise.
6. All equipment was functional.
Areas of Needed Improvement:
1. The area used for brush storage will be limited to the southernmost point of the composting
area. This will keep this material a maximum distance from any future instances. This
improvement will be complete by the end of the 1st Quarter of 2021.
2. Sand piles are being established at the northern and southern ends of the operation to
facilitate having this material in closer proximity in case it is needed for fire response. This
improvement will be complete by the end of the 1st Quarter of 2021.
3. The department needs an off-road articulating water truck with a 5,000 to 8,000-gallon
tank. Our current truck has a 3,000-gallon tank and is not good for off-road conditions.
This vehicle is currently up for replacement, but additional funding will be required to
upgrade to something more appropriate for the application. The Department will evaluate
this need as part of the 2022/23 budget process.
4. There is a need to develop maintenance contracts for our equipment. This would be in
addition to the support we receive from Fleet mechanics. Our equipment is a specialty item
and having the equipment manufacturer provide accurate reliable diagnostics performed
would reduce equipment downtime and increase productivity. The Department will work
with Public Works to evaluate this need and potentially bring it forward during the 2022/23
budget process.
STAFF CONTACT:
Stephen Gay, Director of Water Utilities
REQUESTOR:
Staff Initiated
PARTICIPATING DEPARTMENTS:
Beneficial Reuse, Solid Waste, Denton Fire Department
STAFF TIME TO COMPLETE REPORT:
2 Hours
33
Date: January 21,2022 Report No. 2022-008
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Update on the January 13, 2021 Sanitary Sewer Overflow(SSO)
BACKGROUND:
On January 20, 2021, staff informed Council via the Friday Report about an SSO that occurred on
January 13,2021, near 6404 Crapemyrtle Drive (Attachment 1). The cause of the overflow was
determined to be vegetation grown into the manhole invert. Within hours of notification about the
discharge, field crews removed the vegetation and cleaned the sewer main downstream of the
overflowing manhole, restoring flow and stopping the overflow. During the overflow,
approximately 120,000 gallons of sewage were discharged into an unnamed tributary that flows
into Pecan Creek.
Cleanup efforts for improving water quality in the tributary and visits with investigators from the
Texas Commission on Environmental Quality (TCEQ) continued for six days, concluding on
January 19, 2021. Signage was posted notifying the public to stay out of the affected area and
avoid any exposure to the surface water.Regular monitoring of water quality parameters and E.coli
continued until January 27, 2021, when results indicated the water in the tributary returned to
normal water quality conditions.
Since concluding cleanup and mitigation efforts, the sanitary overflow response plan (SORP)
underwent an annual update.
The January 13, 2021 sewer overflow resulted in a violation of the Texas Water Code and TCEQ
regulations for which an$11,812 administrative penalty was assessed. On January 7, 2022, TCEQ
mailed Mayor Hudspeth and City staff an Agreed Order intending to expedite the enforcement
action. In addition to the fine, TCEQ established technical requirements to be met within 30 days
after signing the Agreed Order for a date to be determined. The technical requirements include the
removal of any sludge within the creek channel 1,000 ft downstream of the overflow,updating the
SORP, and conducting employee training. Staff proactively met most of the TCEQ's technical
requirements prior to receiving the Agreed Order. Staff training for wastewater personnel is
scheduled for next month.
ATTACHMENT(S):
January 20, 2021 Sanitary Sewer Overflow near 6404 Crapemyrtle Dr Memorandum
STAFF CONTACT:
Stephen D. Gay, Director of Water Utilities
34
CI Tr Y
o
DENTON Water/Wastewater Department
901-B Texas Street, Denton, TX 76201
MEMORANDUM
DATE: January 20, 2021
TO: Terry Naulty, Interim Director Water/Wastewater
FROM: Casey Bowles, Interim Superintendent Field Operations—Utilities
SUBJECT: Sanitary Sewer Overflow near 6404 Crapemyrtle Drive
On January 13, 2021, at 4:44 pm, city Wastewater staff were notified of a potential sanitary
sewer overflow. Wastewater Collections on-call staff were dispatched to investigate. Upon
arrival, they noticed a manhole overflowing into a wet weather tributary. They discovered the
cause of the blockage to be vegetation grown into the manhole invert. These staff members
immediately started working to clear the vegetation and restore a clear path for the wastewater to
flow through the manhole. They removed the vegetation and cleaned the sewer main downstream
of the overflowing manhole, restoring flow and stopping the overflow at 9:00 pm.
Clean up Effort
On January 14, 2021, we met on site with the Watershed Protection Team to create plan to clean
the SSO and improve the water quality in the tributary. That day, we began cleaning the area
between the tributary and the manhole, removing debris from the tributary, and flushing the
tributary with reclaimed water.
On January 15, 2021, we met on site with Robin Pugh, Aquatic Scientist, from TCEQ. She
recommended that we pump the water out of the tributary and then continue our flushing efforts.
That day, we collected three, 3"pumps and began pumping water from the wet weather tributary
to manholes in the area and erected signs along the waterway to warn residents of the sanitary
sewer overflow and to not enter the area and to avoid any exposure to the water We continued
our pumping efforts until Tuesday, January 19, 2021. Approximately 14,400 gallons of water
was pumped out of the tributary. Tuesday morning, we began flushing the tributary with
reclaimed water. We have added about 40,000 gallons of reclaimed water to the tributary and
spent a total of 140 manhours on this SSO through January 19th. Before and after cleanup
pictures adjacent to the overflow area are attached.
Monitoring and Data Collection
After the pumping phase of remediation was completed, staff began adding dechlorinated reuse
water to the affected tributary upstream of the discharge at the Shady Shores Road bridge. Water
quality is being monitored at three locations. In situ data collected with a sonde includes
CI Tr Y
o
DENTON Water/Wastewater Department
901-B Texas Street, Denton, TX 76201
dissolved oxygen, temperature,pH, conductivity, Total Dissolved Solids (TDS), salinity and
turbidity. E. coli samples are being collected and submitted to the Denton Municipal Lab which
is NELAP certified for this analyte.
Sampling and flushing will continue until the impacted wet weather tributary and downstream
intermittent stream water returns to baseline conditions with E. coli meeting Texas Surface
Water Quality Standards for Segment 0823.
Staff has been collecting water samples at the three monitoring stations along the tributary and
testing them periodically. Also, during the next seven days, it is anticipated that staff will be
collecting water samples for testing on Thursday(1/21/21), Monday(1/25/21) and Wednesday
(1/27/21) and staff will be monitoring the overall condition of the tributary.
The testing results for the first day(Thursday 1/14/21) and Tuesday(1/19/21) are attached.
Based on the comparison of the tests conducted on water samples collected on Thursday
(1/14/21) the day after the spill was reported and Tuesday(1/19/21) the day after the cleanup
efforts (remediation) were completed, it is evident that there is significant reduction in E-coli
levels (from 900,000 to <1,000 MPN/100 ml) and considerable increase in Dissolved Oxygen
(DO) levels (from 4.1 mg/L to 9.4 mg/L).
Hence, it can be concluded that the remediation effort was successful in significantly improving
the surface water quality of the impacted area along the tributary. As discussed earlier, staff will
continue to monitor conditions along this tributary and conduct periodic water testing in the next
seven days.
36
CITY
OF
DENTONWater/Wastewater Department
901-B Texas Street, Denton, TX 76201
Sanitary Sewer Overflow near 6404 Crapemyrtle Drive -Water Quality Analysis
Location: Upstream of discharge in ephemeral tributary at Shady Shores Rd
Temperatur DO pH Conductivit TDS Salinity Turbidity E. Coli
date event color odor e (°C) (mg/L) (units) y(uS/cm) (mg/L) (ppt) (NTU) (MPN/100ml)
1/12/2021 dry weather screening-baselirclear none 4 10.33 8.0 747 486 0.36 1.65 N/A
Location: immediately downstream of discharge in ephemeral tributary
Temperatur DO pH Conductivit TDS Salinity Turbidity E. Coli
date event color odor e (°C) (mg/L) (units) y(uS/cm) (mg/L) (ppt) (NTU) (MPN/100ml)
1/14/2021 following response to abate SS,medium gray strong sewage 12.4 4.1 6.99 760 494 0.37 90.22 909,000
1/19/2021 initiation of flushing clear none 8.7 9.4 7.51 755 491 0.37 3.15 <1,000
Location:approximately 1,000feet downstream past abandoned Swisher Rd
Temperatur DO pH Conductivit TDS Salinity Turbidity E. Coli
date event color odor e (°C) (mg/L) (units) y(uS/cm) (mg/L) (ppt) (NTU) (MPN/100ml)
1/12/2021 dry weather screening-baselirclear none 5.5 7.16 7.8 640 416 0.31 2.68 N/A
1/14/2021 following response to abate SS,clear none 9.2 4.5 7.26 733 477 0.36 8.37 285,100
1/19/2021 initiation of flushing clear none 9.5 9.1 7.57 748 486 0.37 5.35 1,000
Location:approximately 3,400feet downstream at Burr Oak Dr
Temperatur DO pH Conductivit TDS Salinity Turbidity E. Coli
date event color odor e (°C) (mg/L) (units) y(uS/cm) (mg/L) (ppt) (NTU) (MPN/100ml)
1/19/2021 initiation of flushing clear none 9.5 8.9 7.64 926 602 0.46 1.71 323
37
CI CITY
OF
DENTONWater/Wastewater Department
901-B Texas Street, Denton, TX 76201
Sampling Locations
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38
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1/21/22,2:53 PM 2022 Council Request Launchpad-Smartsheet.com
Council Requests
Open Requests Requests Answered by Department FY All Time Request Volume by
1/21 Council Person
Paul Meltzer -
Deb Armintor Community Svcs _
Jesse Davis Environmental Svcs
Mayor Gerard Hudspeth Public Works
Vikki Byrd Capital Projects
Brian Beck Utilities 11% 24%
Alison Maguire CMO
0 2 4 6 Library
Legal _
Fire
Police _
Requests • _ Quarter Tech Services
Airport
97 Public Affairs/Customer Svc _
100
34 Economic Development
50 0 0 Development Svcs -
LL:
0 M Finance Paul Meltzer• Deb Armintor. Jesse Davis
01 21/22 Q2 21122 03 21/22 04 21/22 Audit • Mayor Gerard Hudspeth• Vikki Byrd
Municipal Court Brian Beck• Alison Maguire
Procurement
Real Estate
Risk
Total Open Other
Requests Elected Official Ot Some requests involve multiple departments,causing the
0 10 20 30 40 total requests by department to add up higher than the
Submit New total request count
17
Request
40
https://app.smartsheet.com/b/publish?EQBCT=ebabl e9acf3f4298926796659f10ad57 1/1
Policy and Worksession Requests smartsheet
• • - -• Council Member -• - • Date 1W Summary of -• Assigned Department Commentsi
1 Council Member Beck 11/18/21 1 request we accelerate the request for an automated notification dashboard out of the PZC matrix Tina Firgens Development Services Staff will schedule the 2-minute pitch during the January 25 Council
and develop and implement this system and dashboard for weekly notifications. meeting
2 Mayor Hudspeth 12/21/21 Will staff consider the placement of digital speed signs in Southeast Denton? Becky Diviney,Daniel Kremer Public Works-Streets Staff is assessing this request and will provide information in an
upcoming Friday Report.
3 ❑ Mayor Pro Tern Meltzer 01/06/22 Can staff provide pre-&post-2019 DDC zoning maps as well as any development plans for 618 E. Scott McDonald Development Services Information will be provided in a future Friday Report.
Hickory St.?
4 ❑ Council Member Armintor 01/12/22 When is the state deadline when Council must decide on homestead exemption,and when does the David Gaines City Manager's Office Economic Information will be provided in a future Friday Report.
county need to know our recommendations for polling locations for May? Development
5 ❑ Council Member Beck 01/13/22 Can staff clarify the limits of municipal governments'authority regarding the enforcement of Frank Dixon,Mack Reinwand Legal Municipal Court Police Information will be provided in a future Friday Report.
misdemeanor violations?
6 O Council Member Armintor 01/14/22 Can staff confirm what date the 2 oz cannabis reform policy went into place&provide a racial Frank Dixon Police Information will be provided in the Jan.21 Friday Report.
breakdown of Class C paraphernalia citations issued by DPD?
7 Q Council Member Beck 01/18/22 Can staff address tree preservation efforts at Eagle Creek? Michael Gange Economic Development Information will be provided in the Jan.21 Friday Report.
8 ❑ Council Member Davis 01/18/22 Can staff reach out to the Stark Farms developer regarding trash along the fence line on FM428? Scott McDonald Development Services Information will be provided in a future Friday Report.
9 ❑ Council Member Davis 01/18/22 Will staff check on the status of building permits for a business owner? Scott McDonald Development Services Staff will assess this request and provide information to the
business owner.
10 Q Mayor Hudspeth 01/18/22 Can staff facilitate a meeting to explore the idea of adding a cafe to the Denton Airport? Scott Gray Airport Information will be provided in the Jan.21 Friday Report.
11 ❑ Mayor Hudspeth 01/18/22 Can staff facilitate a meeting between a local business owner,the Chamber of Commerce,and
Economic Development to explore available grants?
12 O Council Member Byrd 01/19/22 Can staff assist a business owner with the status of their Certificate of Occupancy? Scott McDonald Development Services Information will be provided in the Jan.21 Friday Report.
13 Council Member Beck 01/20/22 Questions about warming center availability Ryan Adams Community Services Information sent directly to City Council and available in the Jan.21
Friday Report.
14 O Council Member Davis 01/20/22 Plan to address shredded and blown trash at North Lakes Park Gary Packan Public Works-Parks Information will be provided in the Jan.21 Friday Report.
15 Council Member Armintor 01/20/22 Questions regarding Woodrow encampment including the tracking of how many people the Dani Shaw Community Services Information will be provided in the Jan.21 Friday Report.
community's outreach team house,shelter,and connect with services.
16 ❑ Mayor Hudspeth 01/21/22 Follow up on business complaint regarding their driveway exit Becky Diviney CIP-Capital Projects Information will be provided in a future Friday Report
17 Mayor Hudspeth 01/21/22 Requested staff look into and possibly participate in a FEMA auction of MREs Bob Martinez Fire Information will be provided in the Jan.21 Friday Report.
Exported on January 21,2022 2:51:13 PM CST 41 Page 1 of 1
January 2022
1
2 3 4 5 6 7 8
Cancelled-11:30 am- 2:00 pm-CC Work Session 8:00 am Agenda Committee
Council Luncheon 6:30 pm-CC Regular Cancelled-8:30 am DEDC
Session Cancelled-3:00 pm Health
Cancelled-6:00 M Parks &Building Standards
Recreation and Beautification Commission
Board Cancelled-4:00 PN-Public
Art Committee
9 10 11 12 13 14 15
Cancelled -9:00 AM—Public 4:00 pm-CC Work Session Cancelled-10:00 a.m.T1F'Z Cancelled—10:00 a.m.DCRC
Utilities Board .2 Cancelled-12:00 p.m.
Cancelled-5:30 p.m Library Cancelled-11:00 am—EDPB Comnamity Services Advisory
Board Cancelled-3:00 PM—Airport Cancelled-9:00 am COE
Cancelled-5:30 PM—Ustoric Advisory Board
Landmark Cormmission 4:00 PM—Planning and
Zoning
16 T7 18 19 20 21 22
LK Holiday Cancelled-9:00 AM-lvbbility Cancelled-3:00 PM-Health and
Conrnittee Nbeting Building Standards Commission
Cancelled-3:00 PM—Persons w/
Disabilities
23 24 25 26 27 28 29
Cancelled-9:00 AM—Public 2:00 pm-CC Work Session Cancelled-10:00 a.m.DU FZ Cancelled-3:00 PM—Board of Cancelled-10:00 a.m—
Uti7ities Board 1 Ethics Development Code Review
Cornmittee
Cancelled-5:30 PM—Traffic 1:00—Civil Service Commission
Safety Cancelled-1:00 PM-
5:00 PM—Planning and Zoning Sustainability Framework
30 31
5:30 PM—Zoning Board of
Adjustnicnt
42
February 2022
.
1 2 3 4 5
4:00 PNI-Public Art Cormittee
3:00 PM-Hea$h and Bur7dmg
Standards Corrnnission
6 7 8 9 10 11 12
6:00 PNL Parks Recreation and 3:00 PM—Airport Advisory Board 10:00 a.m—Development Code
Beautification Board 4:00 PM—Planning and Zoning ReviewCornardee
13 14 15 16 17 18 19
9:00 AM—Public Utilities Board 9:00 AM-Nbbility Conmvttee 3:00 PM-Hea$h and Building
Nbeting Standards Connnission
5:30 PM—Historic Landmark
Conmrssion
20 21 22 23 24 25 26
1:00 PM—City Nbnager 1:00 PM—Civil Service 3:00 PM—Board ofEthics 10:00 a.m—Development Code
Interviews Corrnrvsson Review Committee
4:00 PM—Planning and Zoning
12:00 PM—Bond Oversight
6:00 PM—Police Chiefs Advisory Comnvttee
Board
27 28
9:00 AM—Public Utilities Board
5:30 PM—Zoning Board of
Adjustment
43
March 2022
1 2 3 4 5
4:00 M Public At Committee
3:00 PM-Hea$h and Building
Standards Commission
6 7 8 9 10 11 12
6:00 M Parks Recreation and 3:00 PM—Airport Advisory Board 10:00 a.m.—Development Code
Beautification Board ReviewCoinndee
4:00 PM—Planning and Zoning
13 14 15 16 17 18 19
9:00 AM—Public Utilities Board 3:00 PM—Persons W Disabilities
3:00 PM-Health and Building
Standards Connnission
20 21 22 23 24 25 26
5:30 PM—Historic Landmark 9:00 AM-Nbbility Committee 10:00 a.m.—Development Code
Coin fission 1teting Review Committee
1:00 PM—Civil Service
Commision
4:00 PM—Planning and Zoning
27 28 29 30 31
9:00 AM—Public Utilities Board 3:00 PM—Board of Ethics
5:30 PM—Zoning Board of
Adjustment
44
Cityof Denton City Hall
215 E. McKinney St.
Denton,Texas 76201
www.cityofdenton.com
DENTON Meeting Agenda
City Council
Tuesday, February 1,2022 2:00 PM Council Chambers
Council Work Session Room
WORK SESSION BEGINS AT 2:00 P.M.IN THE COUNCIL CHAMBERS
REGULAR MEETING BEGINS AT 6:30 P.M.IN THE COUNCIL CHAMBERS
CLOSED MEETING BEGINS IMMEDIATELY FOLLOWING THE WORK SESSION IN THE
COUNCIL WORK SESSION ROOM
REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL
Citizens are able to participate in one of the following ways (NOTE: Other than public hearings, citizens are
only able to comment one time per agenda item; citizens cannot use both methods to comment on a single
agenda item.Public comments are not held for work session reports.):
• eComment — On January 28, 2022, the agenda was posted online at
www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to make virtual comments using
the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar.
Within eComment, citizens may indicate support or opposition and submit a brief comment about a specific
agenda item. Comments may be submitted up until the start of the meeting at which time the ability to
make an eComment will be closed. Similar to when a citizen submits a white card to indicate their position
on an item, the eComments will be sent directly to members of the City Council immediately upon entry
into the module and recorded by the City Secretary.
City Council Members review comments received in advance of the meeting and take that public input into
consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards
submitted in support or opposition to an item during the public comment period. Comments will not be
read during the meeting. The City Secretary will reflect the number of comments submitted in
favor/opposition to an item, the registrant's name, address, and (summary of) comments within the Minutes
of the Meeting, as applicable.
OR
• By phone — Citizens wishing to speak over the phone during this Council meeting, may call (940)
349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until
the item is opened for discussion by the Council. When the call is initially received, a staff member will
receive the caller's information and either: 1) offer to call the citizen back when it is time for them to speak,
or 2) record the caller's information, support or opposition, and comment. If the caller chooses to record
their support or opposition, rather than speaking during the meeting, the Mayor will announce the number
of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the
voice of each caller will be broadcast into the meeting during the public commenting time of their desired
agenda item. Individuals will be able to comment once per agenda item,no matter the method.
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City Council Meeting Agenda February 1, 2022
• At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone).
Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a
public report, see the information below.
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Tuesday, February 1, 2022, at 2:00 p.m. in the Council Chambers at City Hall, 215 E.
McKinney Street,Denton,Texas at which the following items will be considered:
WORK SESSION
1. Citizen Comments on Consent Agenda Items
This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its
consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person
who wishes to address the City Council regarding these items may do so by utilizing the "By Phone"
registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE
CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City
Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the
Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call.
2. Requests for clarification of agenda items listed on this agenda.
3. Work Session Reports
A. ID 21-2780 Receive a report, hold a discussion, and give staff direction regarding Audit Project 014-
Facilities Maintenance: Follow-Up Review.
[Estimated Presentation/Discussion Time: 30 minutes]
B. ID 21-2155 Receive a report, hold a discussion, and give staff direction regarding tax exemptions for
tax year 2022.
[Estimated Presentation/Discussion Time: 1 hour]
C. ID 21-2480 Receive a report, hold a discussion, and give staff direction regarding the proposed Street
Sign Topper Program for the City of Denton.
[Estimated Presentation/Discussion Time: 1 hour]
D. ID 22-190 Receive a report, hold a discussion, and give staff direction regarding the City of Denton
Inclement Weather Policy
[Estimated Presentation/Discussion Time: 1 hour]
E. ID 22-050 Receive a report, hold a discussion, and give staff direction on pending City Council
requests for:
[Estimated Presentation/Discussion Time: 30 minutes]
Following the completion of the Work Session, the City Council will convene in a Closed Meeting in the
Council Work Session Room to consider specific item(s) when these items are listed below under the Closed
Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any
item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended,
or as otherwise allowed by law.
1. Closed Meeting:
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City Council Meeting Agenda February 1, 2022
-- PLACEHOLDER IN THE EVENT A CLOSED MEETING IS NEEDED; OTHERWISE, WILL BE
DELETED. --
Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open
Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final
decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the
Texas Government Code (the `Public Power Exception'). The City Council reserves the right to adjourn into a
Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq.
(The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of
the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings
Act,including,without limitation Sections 551.071-551.086 of the Texas Open Meetings Act.
NOTE: Any item for which a formal action at the Regular Meeting has been taken by Council may
be subject to a request for a motion for reconsideration at any time during the meeting, at the
Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings
Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting
will be placed on the agenda and considered at the next official meeting of the City Council.
Following the Closed Meeting, the City Council will reconvene in Open Meeting to take action, if any, on
matters discussed in closed session.
AFTER DETERMINING THAT A QUORUM IS PRESENT, THE REGULAR MEETING OF
THE CITY OF DENTON CITY COUNCIL WILL CONVENE AT 6:30 P.M. IN THE COUNCIL
CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS AT WHICH
THE FOLLOWING ITEMS WILL BE CONSIDERED:
1. PLEDGE OF ALLEGIANCE
A. U.S.Flag
B. Texas Flag
"Honor the Texas Flag—I pledge allegiance to thee,Texas,one state under God,one and indivisible."
2. PROCLAMATIONS/PRESENTATIONS
A. ID 22-072 Recognition: Mayor's Red Kettle Challenge
3. PRESENTATION FROM MEMBERS OF THE PUBLIC
A. Review of procedures for addressing the City Council.
B. Reports from members of the public shall be received through the following two (2) methods. A total
of up to seven (7) speakers are permitted to provide public comment and may include any combination of
prior registration and open microphone speakers.
1) Pre-registration. This section of the agenda permits any person who has registered in advance to
make a citizen report regarding a public business item he or she wishes to be considered by the City
Council. Each speaker is allowed a maximum of four (4) minutes to present their report. At the conclusion
of each report, the City Council may pose questions to the speaker or may engage in discussion. If the
City Council believes that a speaker's report requires a more detailed review, the City Council will give the
City Manager or City Staff direction to place the item on a future work session or regular meeting agenda
and advise staff as to the background materials to be desired at such meeting.
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City Council Meeting Agenda February 1,2022
A. ID 22-146 Mr. Timothy Warren regarding how the City of Denton is going to handle Eight-Liner
Machines.
B. ID 22-150 Mr. Daniel Kiley regarding homelessness in Denton and how it is affecting my
business.
2) Open Microphone. This section of the agenda permits any person who has not registered in
advance for a citizen report to make comments about public business items not listed on the agenda. Such
person(s) shall have registered using the "Virtual White Card" or `By Phone" process outlined by the City
on its website or meeting notice.
During open microphone reports under this section of the agenda, the Council may listen to citizens speak.
However, because notice of the subject of the open microphone report has not been provided to the public
in advance, the Texas Open Meetings Act limits any deliberation or decision by the Council to: a proposal
to place the item on a future agenda; a statement of factual information; or a recitation of existing policy.
Council Members may not ask the open microphone speakers questions or discuss the items presented
during open microphone reports.
NOTE: If audio/visual aids during presentations to Council are needed, they must be submitted to the City
Secretary 24 hours prior to the meeting.
4. CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to
implement each item in accordance with the Staff recommendations. The City Council has received
background information and has had an opportunity to raise questions regarding these items prior to
consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent
Agenda (Agenda Items A — O). This listing is provided on the Consent Agenda to allow Council Members
to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent
Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be
considered as the first items following approval of the Consent Agenda.
A. ID 22-095 Consider nominations/appointments to the City's Boards, Commissions, and Committees:
Airport Advisory Board, Animal Shelter Advisory Committee, Board of Ethics,
Committee on Persons with Disabilities, Community Services Advisory Committee,
Health & Building Standards Commission, Historic Landmark Commission, Internal Audit
Advisory Committee, Library Board, Parks, Recreation & Beautification Board, Planning
& Zoning Commission, Public Art Committee, Public Utilities Board, Sustainability
Framework Advisory Committee, Traffic Safety Commission, and Zoning Board of
Adjustment.
B. ID 22-187 Consider adoption of an ordinance of the City of Denton establishing classifications and
positions in the Denton Fire Department; creating and abolishing certain positions;
repealing Ordinance No. 20-1345 relating to establishing the classifications and
prescribing the number of positions in each classification for the Denton Fire Department;
providing repealer,cumulative, and severability clauses; and declaring effective date.
C. ID 22-198 Consider approval of a resolution of the City of Denton authorizing the submission of an
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City Council Meeting Agenda February 1,2022
application to the Federal Emergency Management Agency (FEMA) 2021 Staffing for
Adequate Fire and Emergency Response (SAFER) grant in the amount of $3,731,676 to
fund the salaries and benefits of 12 fulltime employees to staff Fire Station No. 9; and
providing for an effective date.
D. ID 22-080 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Mountain Cascade
of Texas, LLC, for the construction of the Robson Ranch Force Main and Sewer Project
with geographical limits as follows: intersection of Crawford Road and I-35W Frontage
Road, running west for 14,000 linear feet to the lift station located on the northeast corner
of the Robson Ranch property; providing for the expenditure of funds therefor; and
providing an effective date (IFB 7364- awarded to Mountain Cascade of Texas, LLC, in
the not-to-exceed amount of$2,846,346.30).
E. ID 22-183 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the approval of Change Order No. 3 to the contract between the
City of Denton and Thalle Construction Company, Inc., for the construction of the North
South Phase II 36-inch/42-inch Water Transmission Line Project for the City of Denton;
providing for the expenditure of funds therefor; and providing an effective date (IFB 6901
- Change Order No. 3 in the not-to-exceed amount of $439,304.64, for a total contract
award aggregated to$8,383,441.62).
F. ID 22-184 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the approval of a first amendment to a contract between the City
of Denton and Casco Industries, Inc., amending the contract approved by City Council
on June 20, 2017, in the not-to-exceed amount of $600,000.00; said first amendment for
the continued supply of turnout gear for structural firefighting for the City of Denton Fire
Department; providing for the expenditure of funds therefor; and providing an effective
date (RFP 6432 - providing for an additional first amendment expenditure amount
not-to-exceed$150,000.00,with the total contract amount not-to-exceed$750,000.00).
G. ID 22-185 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, ratifying the expenditure of funds by the City Manager to perform Fuel
Certainty and Cold Weather Operations analysis and recommendations for the Denton
Energy Center; and providing an effective date (File 7804-001 - awarded to Black &
Veatch Corporation,in the not-to-exceed amount of$135,000.00).
H. ID 22-191 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Home Depot
U.S.A., Inc., through the Omnia Partners Cooperative Purchasing Network Contract #
16154 and 170009, for procurement fulfillment of Maintenance, Repair, Operating
Supplies, Industrial Supplies, and Related Products for the City of Denton; providing for
the expenditure of funds therefor; and providing an effective date (File 7931 - awarded to
Home Depot U.S.A.,Inc., in the not-to-exceed amount of$600,000.00).
I. ID 22-192 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, for approval of a pre-qualified professional services list of state certified firms
to provide landscape architectural services as needed for projects for the Parks and
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City Council Meeting Agenda February 1,2022
Recreation Department; and providing an effective date (RFQ 7850- for two (2) years,
with the option for one (1) additional one (1) year extension, in the total three (3) year
term).
J. ID 22-217 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with SHI Government
Solutions, Inc., through the Omnia Partners Cooperative Purchasing Network Contract #
2018011-02, for the procurement of the NEOGOV Full Suite for the Human Resources
Department; providing for the expenditure of funds therefor; and providing an effective
date (File 7937 - awarded to SHI Government Solutions, Inc., for one (1) year, with the
option for three (3) additional one (1) year extensions, in the total four (4) year
not-to-exceed amount of$711,696.22).
K. ID 22-218 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the approval of a third amendment to a Professional Services
Agreement between the City of Denton and Matrix Design Group, Inc., amending the
contract approved by City Council on January 5, 2021, in the not-to-exceed amount of
$91,920.00; amended by Amendments 1 and 2 approved by Purchasing; said third
amendment to provide additional professional services for the Development Services
Department; providing for the expenditure of funds therefor; and providing an effective
date (File 7416- providing for an additional third amendment expenditure amount
not-to-exceed$29,737.00,with the total contract amount not-to-exceed$144,637.00).
L. ID 22-113 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to
allow the Mountain Bike Trail Rental Agreement to be used as an agreement between the
City of Denton Parks and Recreation Department and potential park rental groups for
mountain bike events in the parks; and providing an effective date.
M. ID 22-162 Consider approval of a resolution of the City of Denton authorizing the City Manager to
enter into a Memorandum of Understanding for the Lewisville Lake Paddling Trail
Collaboration Project with the City of Corinth, Town of Hickory Creek, City of Highland
Village, City of Lewisville, Town of Little Elm, City of The Colony, and United States
Army Corps of Engineers; and declaring an effective date.
N. ID 21-2798 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, to
execute an Interlocal Agreement between Denton Independent School District and the
City of Denton for participation in the LaGrone Academy Practicum of Law, Public
Safety, Corrections, and Security Program for 2021-2022; 2022-2023; and 2023-2024
school terms; and providing an effective date.
O. Z21-0015b Consider adoption of an ordinance of the City of Denton, Texas, nunc pro tunc,
correcting an inadvertent mistake in Ordinance No. Z21-0015a; providing for a savings
clause and an effective date. (Z21-0015b,Miller Road)
5. PUBLIC HEARINGS
A. PD21-0004b Hold a public hearing and consider adoption of an ordinance of the City of Denton,
Texas, regarding a request for a Planned Development Amendment for Planned
Development 139. The 12-acre property is generally located at the southeast corner of
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City Council Meeting Agenda February 1,2022
Vintage Boulevard and I-35W Vintage Boulevard Ramp, in the City of Denton, Denton
County, Texas; adopting an amendment to the City's official zoning map; providing for a
penalty in the maximum amount of $2,000.00 for violations thereof; providing a
severability clause and an effective date. The Planning and Zoning Commission voted
(7-0) to recommend approval of the request. (PD21-0004b, Vintage Multifamily, Julie
Wyatt)
6. ITEMS FOR INDIVIDUAL CONSIDERATION
A. ID 21-2143 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or
designee, to enter a Development Agreement with the First Texas Homes, Inc., or the
purpose of accepting approximately 18.037 acres of land for Public Park use as well as
purchasing an adjoining 4.881 acres for Public Park use.
B. ID 22-164 Consider approval of a resolution of the City of Denton supporting Hinkle Drive, LP's
9% housing tax credit application to the Texas Department of Housing and Community
Affairs for the proposed new construction of the Hinkle Drive Apartments to provide
affordable rental housing; committing to provide fee reductions in an amount not to exceed
$500.00; and providing an effective date.
C. ID 22-165 Consider approval of a resolution of the City of Denton supporting Generation Housing
Partners, LLC's 9% housing tax credit application to the Texas Department of Housing
and Community Affairs for the proposed new construction of the Westview Heights at
Denton Apartments to provide affordable rental housing; committing to provide fee
reductions in an amount not to exceed$500.00; and providing an effective date.
D. ID 22-166 Consider approval of a resolution of the City of Denton supporting Prudentia
Development, LLC's 9% housing tax credit application to the Texas Department of
Housing and Community Affairs for the proposed new construction of the Torrington
Fallmeadow Apartments to provide affordable rental housing; committing to provide fee
reductions in an amount not to exceed$500.00; and providing an effective date.
E. ID 22-167 Consider approval of a resolution of the City of Denton supporting TX Legacy Denton,
LP's 9% housing tax credit application to the Texas Department of Housing and
Community Affairs for the proposed new construction of the The Legacy in Denton
Apartments to provide affordable rental housing; committing to provide fee reductions in
an amount not to exceed$500.00; and providing an effective date.
F. ID 22-168 Consider approval of a resolution of the City of Denton supporting NuRock Development
Partners, Inc.'s 9% housing tax credit application to the Texas Department of Housing
and Community Affairs for the proposed new construction of the Residences at Parkview
Apartments to provide affordable rental housing; committing to provide fee reductions in
an amount not to exceed$500.00; and providing an effective date.
G. ID 22-169 Consider approval of a resolution of the City of Denton supporting Overland Property
Group, LLC's 9% housing tax credit application to the Texas Department of Housing and
Community Affairs for the proposed new construction of The Reserves at Magnolia
Apartments to provide affordable rental housing; committing to provide fee reductions in
an amount not to exceed$500.00; and providing an effective date.
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City Council Meeting Agenda February 1,2022
H. ID 22-170 Consider approval of a resolution of the City of Denton supporting Overland Property
Group, LLC's 9% housing tax credit application to the Texas Department of Housing and
Community Affairs for the proposed new construction of The Reserves at Monarch
Apartments to provide affordable rental housing; committing to provide fee reductions in
an amount not to exceed$500.00; and providing an effective date.
I. ID 22-171 Consider approval of a resolution of the City of Denton supporting Saigebrook
Development, LLC and O-SDA Industries, LLC's 9% housing tax credit application to
the Texas Department of Housing and Community Affairs for the proposed new
construction of The Zeisel Apartments to provide affordable rental housing; committing to
provide fee reductions in an amount not to exceed $500.00; and providing an effective
date.
J. ID 22-172 Consider approval of a resolution of the City of Denton supporting Saigebrook
Development, LLC and O-SDA Industries, LLC's 9% housing tax credit application to
the Texas Department of Housing and Community Affairs for the proposed new
construction of Toscana Plaza Apartments to provide affordable rental housing;
committing to provide fee reductions in an amount not to exceed $500.00; and providing
an effective date.
7. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting topics, above posted.
CERTIFICATE
I certify that the above notice of meeting was posted on the official website
(https://www.cityofdenton.com/en-us/govenunent/open/agendas-minutes) and bulletin board at City Hall, 215
E. McKinney Street, Denton, Texas, on January 28, 2022, in advance of the 72-hour posting deadline, as
applicable, and in accordance with Chapter 551 of the Texas Government Code.
CITY SECRETARY
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City Council Meeting Agenda February 1,2022
NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY
WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR
USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX
SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.
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Tentative Work Session Topics and Meeting Information
Updated: January 21, 2022
Meeting Date Item Le istar ID I Departments Involved Type Estimated Time
Comp Plan Update 21-2436 Development Services Council Priority 1:30
Engineering
Mobility Plan Update 21-2702 Public Works,Development Council Priority 1:00
January 25,2022 Services
Work Session(@2:00 p.m.) Polling Locations for May 7,2022 21-1765 City Secretary City Business 0:30
Special Called Meeting Two-Minute Pitch:Council Member Beck re Automated Notification Dashboard 21-2388 City Manager's Office Council Request 0:30
(Continuous Meeting) COVID-19 Response 1 22-141 City Manager's Office Council Priority 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 4:30
Other Major Items for Meeting:Emergency Order(masks)
Facilities Maintenance:Follow-Up 21-2780 Internal Audit City Business 0:30
Homestead Exemption 21-2155 Finance City Business 1:00
Inclement Weather Policy 22-190 City Manager's Office Council Request 1:00
February 1,2022 Armintor(1/11/2022)
Work Session(@2:00 p.m.) Sign To Council Request
g Topper Program 21-2480 Development Services gyrd(9/14/2021) 1:00
Regular Meeting(@6:30 p.m.)
Two-Minute Pitch: 22-050 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 4:30
Other major Items for Meeting:
Comprehensive Plan-Follow up 21-2654 Development Services Council Priority
February 8,2022 4:00
Work Session Only(10:00 a.m.-2:00 p.m.)
Mobility Plan-Follow up 22-096 Engineering/Capital Projects Council Priority
Total Est.Time: 4:00
Comprehensive Plan-Follow up 22-036 Development Services Council Priority
February 14,2022-Joint CC/P&Z
400
Work Session Only
(10:00 a.m.-2:00 p.m.) Mobility Plan-Follow up 22-097 Engineering/Capital Projects Council Priority
Total Est.Time: 4:00
Building Codes,International Residential Code,International Fire Code 21-2633 Building Inspections City Business 0:30
Audit of Energy Management Office Admin(or Closed Meeting) 21-2402 Internal Audit Internal Audit Report 0:30
Police Department Overview 22-006 Police Department City Business 0:45
Sustainability Framework Advisory Committee recommendations related to the initial Sustainability Fund 22-161 Environmental Services City Business 1:00
February 15,2022 expenditures
Work Session(@2:00 p.m.) Placeholder-Comp Plan Update TBD Development Services Council Priority TBD
Regular Meeting(@6:30 p.m.) Placeholder-Mobility Plan TBD Engineering/Capital Projects Council Priority TBD
Two-Minute Pitch: 22-051 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 3:45
Other Major Items for Meeting:NDO Public Hearing
February 22,2022 City Manager Interviews 22-220 Human Resources City Business 4:00
Closed Session(@1:00 p.m.-5:00 p.m.) Total Est.Time: 4:00
Other Major Items for Meeting:NDO Public Hearing
CIP:Property Acquisition Follow-Up 21-2779 Internal Audit City Business 0:30
Parkland Dedication and Park Development Fees 21-2142 Parks&Recreation City Business 1:00
Drone Program 22-120 Police Department City Business 1:00
Roadway Impact Fees 21-2604 Engineering/Capital Projects City Business 1:00
March 1,2022
Work Session(@2:00 p.m.) Placeholder-Comp Plan Update TBD Development Services Council Priority TBD
Regular Meeting(@6:30 p.m.) Placeholder-Mobility Plan TBD Engineering/Capital Projects Council Priority TBD
Two-Minute Pitch: 22-052 City Manager's Office 1council Request 1 0:30
Closed Meeting Items) TBD Legal City Business 0:30
Total Est.Time: 4:30
Other Major Items for Meeting: Public Hearing on Comp Plan&Mobility Plan
March 15,2022 NO MEETING-Spring Break(March 14-18)
Leave Policies 22-179 Human Resources Council Request TBD
Solid Waste Strategy Follow-up TBD solid Waste Council Priority TBD
Annual Financial Audit 21-2786 Finance City Business 0:30
March 22,2022 Tent/Tiny Home Village RFI TBD Community Development City Business TBD
Work Session(@2:00 p.m.) Procurement
Special Called Meeting
Two-Minute Pitch: 22-156 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 1:30
Other Major Items for Meeting: Public Hearing on Comp Plan
Update for City DCTA Board Representative 21-2804 City Manager's Office City Business 0:30
Wastewater Collections Audit 21-2781 Internal Audit City Business 0:30
April 5,2022
Work Session(@2:00 p.m.)
Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-053 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 2!00
Other Major Items for Meeting:
Wastewater Reclamation Audit 22-243 Internal Audit City Business 0:30
April 19,2022
Work Session(@2:00 p.m.)
Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-054 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 030
Total Est.Time: 1:30
Other Major Items for Meeting:
May 3,2022
Work Session(@2:00 p.m.)
Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-121 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 1:00
Other Major Items for Meeting:
May 17,2022
Work Session(@2:00 p.m.)
Regular Meeting(@6:30 p.m.)
Two-Minute Pitch: 22-122 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 100
Other Major Items for Meeting:Canvass General Election,Order Runoff if needed
*This is for planning purposes only.Dates are subject to change. i4
Estimated Work
Item Legistar ID Departments Type
Session Date
Electric Rates and Budget 21-2405 Finance City Business Date TBD
(45 minutes)
Economic Development Programs and Policy Discussion 21-1330 Economic Development City Business Date TBD
Work Session Dates to be Determined ( minutes)
Sanger ETJ Boundary Adjustment 21-2653 Development Services City Business Date TBD
(45 minutes)
Item Dates Departments Type Estimated Work
Session Date
Council Priorities and Significant Work Plan FY 2022-23 Budget Development February- Finance Budget Summer 2022
Items to be Scheduled October 2022 All other departments
Procurement of a"tiny home'Housing Solution(requested from Housing Study Work Session) June Community Services Council Priority June
Item Date Approved Department Estimated Hours to Requestor
Complete
Approved Council Request Work Sessions to be
Leave Policies Jan 4,2022 Human Resources Maguire
Scheduled
*This is for planning purposes only.Dates are subject to change. 55
1 Street Closure Report: Upcoming Closures smartsheet
SCR Jan 24 - Jan 30
Description Department Contact
Street/Intersection =ME �� P. - I
Bell Ave Texas St Withers St 02/19/22 03/25/22 Water Distribution will be Water Tiffany Sherrane
1 installing a new water main line
and services.
Bernard St Hickory St Chestnut St 06/23/22 08/04/22 Water Distribution will be Water Tiffany Sherrane
2 replacing the water main line
and services.
3 Brookside Meadow Park Meadow Creek 01/31/22 02/18/22 Street Concrete Panel Repair I Streets Roy San Miguel
Davis St Jannie St Hattie St 01/31/22 03/05/22 Wastewater Collections will be Wastewater Tiffany Sherrane
4 installing a new wastewater
main line and services.
Scripture St Marietta St Bradley St 02/01/22 03/04/22 Installation of 24"RCP pipe Drainage Gabriel Rodriguez
across the Street to a Storm
5 Drain Inlet on the south side of
the road on the south side of
the Road
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2 Street Closure Report: Current Closures smartsheet
I Closure Start Closure End Department I
Street/Intersection From To Date Date Description Department Contact
1 Allred Rd JM Prosperity Farm Rustic Barn Bonnie Brae 09/27/21 07/31/22 Storm Installation,Cutting Private Development Public Jeremiah Tillman-David
Venue Grade on Allred Works Inspections
2 Amherst Georgetown Malone 10/18/21 02/25/22 Street Reconstruction Streets Roy San Miguel
Archer Trail Foxcroft Circle Emerson 11/08/21 01/28/22 Residential roadway Engineering Dustin Draper
3 reconstruction and during the
construction only resident traffic
will be allowed.
4 Athens Tawakoni Dr. New Ballinger Dr 01/24/22 02/11/22 Street Concrete Panel Repair Streets Roy San Miguel
Bell Ave Withers St Mingo Rd 01/07/22 02/18/22 Water Distribution will be Water Tiffany Sherrane
5 installing a new water main line
and services.
6 Chestnut Street South Welch Street Bernard Street 10/18/21 02/28/22 Utility installations and Engineering Scott Fettig
pavement replacement.
7 Cyrus Way Teal Harvest Glen 01/10/22 02/18/22 Concrete Panel and Sidewalk Streets Roy San Miguel
Repair
Foxcroft CIR Archer Trail Emerson 01/05/22 02/04/22 Residential roadway Engineering Dustin Draper
8 reconstruction and during the
construction only resident traffic
will be allowed.
Foxcroft Cir Emerson Old North 01/18/22 02/18/22 Residential roadway Engineering Dustin Draper
9 reconstruction and during the
construction only resident traffic
will be allowed.
10 Montecito Settlement Field Bend 01/18/22 03/04/22 Concrete Street Panel and Streets Roy San Miguel
Sidewalk Repair
11 North Texas Blvd. Eagle Dr to Oak There will be multiple phases of 12/13/21 08/01/22 Utility installations and Scott Fettig
closures.Will not be all at one pavement replacement.
12 Stella St. North Texas Blvd Bonnie Brae 10/29/21 03/15/22 Utility installations and Engineering Scott Fettig
pavement replacement.
13 Stuart Rd South of Keystone Court North of Keystone Court 01/24/22 01/28/22 Replacing concrete road panels Private Development Tucker Eller
14 Sweet Gate Lake View Autumn Path 01/03/22 02/11/22 Concrete Street Panel Repair Streets Roy San Miguel
15 Warschun Rd E Sherman Dr(FM 428) Sauls Rd 12/08/21 01/21/22 Drainage pipe extension and Engineering Dustin Draper
Turn lane addition
16 Welch Street Eagle Street West Collins St. 11/29/21 02/18/22 Utility installations and Engineering Scott Fettig
pavement replacement.
Williamsburg Row Jamestown Ln Nottingham Dr 10/26/21 01/28/22 Wastewater Collection will be Wastewater Tiffany Sherrane
17 installing a new wastewater
main line and services
18 Windsor Bonnie Brae Parkside 08/09/21 01/31/22 Pavement Restoration Private Development Public Jeremiah Tillman-David
Works Inspections
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3 Street Closure Report: Completed Closures smartsheet
Street/Intersection Description Department Contact
Bell Ave at Mingo Rd 11/22/21 01/06/22 Water Distribution will be Water Tiffany Sherrane
1 installing a new water main line
and services.
Bonnie Brae Street Scripture Oak 12/20/21 12/22/21 The contractor will begin Engineering Robin Davis
making the crossing of the 42-
inch Transmission Main from
the west side of Bonnie Brae
Street to the east side,requiring
a full closure at the crossing
location. The full width open cut
will take place near 316 N.
Bonnie Brae.This work is
2 anticipated to be complete by
close of business on
Wednesday December 22nd.
Therefore,Bonnie Brae Street
will be closed from the Scripture
Roundabout to Oak Street to
THRU Traffic. Local traffic
access to medical facilities,
businesses and residences will
be allowed. Detour signs will be
posted accordingly.
3 Elm Hickory Eagle 05/11/20 12/31/21 PEC 4 Utility Project Engineering Seth Garcia
4 Frame St @ Railroad Crossing 01/06/22 01/06/22 UPRR Planned maintenance
5 Hickory St @ Railroad Crossing 01/05/22 01/05/22 UPRR Planned maintenance
Hickory Street Welch Carroll 08/31/20 12/31/21 Construction is set to begin on Engineering Kyle Pedigo
West Hickory Street between N.
Welch Street and Carroll Blvd in
October of 2020 and continue
6 through September of 2021.
Detailed lane closure
information is forthcoming
pending approval of the
contractor's phasing and traffic
control plans.
Locksley Lane Emerson Maid Marion 11/08/21 12/31/21 Residential Roadway Engineering Dustin Draper
7 reconstruction,and during the
construction resident traffic only
will be allowed.
8 Long Road W of LaGrone Academy School E of LaGrone Academy School 12/20/21 12/23/21 Replacing concrete road panels Private Development Tucker Eller
Mckinney duchess Glengarry 02/01/21 12/24/21 McKinney-Mayhill Intersection Engineering Trevor Crain
This project is widening the
intersection and 600'each way
9 to match existing conditions
along McKinney.Also includes
water,wastewater,and
drainage improvements.
10 McKinney St @ Railroad Crossing 01/05/22 01/05/22 UPRR Planned maintenance
Montecito Buena Vista Palo Verde 11/29/21 01/07/22 Concrete Sidewalk Repair. Streets Robbin Webber
11 Remove failed sections and
install new concrete
Orr Street Elm Street Locust Street 10/25/21 01/19/22 Roadway Reconstruction this Engineering Dustin Draper
12 project only affects one
business and notification was
direct with the business owner.
13 Prairie St @ Railroad Crossing 01/04/22 01/04/22 UPRR Planned maintenance
14 Sycamore St @ Railroad Crossing 01/04/22 01/04/22 UPRR Planned maintenance
15 Western Blvd Jim Chrystal Airport Rd 08/16/21 12/31/21 Paving:Decal Lanes Private Development Public Jeremiah Tillman-David
Works Inspections
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Closure Start I Closure End Department Department Contact
Street/Intersection Date Date
16 Willis St @ Railroad Crossing 01/06/22 01/06/22 UPRR Planned maintenance
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