020422 Friday Staff Report „ City Manager's Office
" 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307
DENTON
MEMORANDUM
DATE: February 4, 2022
TO: The Honorable Mayor Hudspeth and Council Members
FROM: Sara Hensley, Interim City Manager
SUBJECT: Staff Report
I. Council Schedule
A. Meetings
1. Internal Audit Advisory Committee on Monday, February 7, 2022, at
5:30 p.m. in the City Hall Conference Room.
2. Parks, Recreation and Beautification Board on Monday, February 7, 2022, at
6:00 p.m. in the Civic Center Community Room.
3. Work Session of the City Council on Tuesday,February 8,2022,at 10:00 a.m.
in the Council Chambers.
4. Economic Development Partnership Board on Wednesday, February 9, 2022,
at 11:00 a.m. at the Development Service Center.
5. Cancelled - Airport Advisory Board on Wednesday, February 9, 2022, at
3:00 p.m. in the Airport Terminal Meeting Room.
6. Planning and Zoning Commission on Wednesday, February 9, 2022, at
6:30 p.m. in the Council Chambers.
7. Downtown Economic Development Committee on Thursday, February 10,
2022, at 8:30 a.m. at the Development Service Center.
8. Public Art Committee on Thursday, February 10, 2022, at 4:00 p.m. in the
Civic Center Community Room.
9. Development Code Review Committee on Friday, February 11, 2022, at
10:00 a.m. in the City Council Work Session Room.
10. Community Services Advisory Committee on Friday, February 11, 2022, at
12:00 p.m. at the Development Service Center.
OUR CORE VALUES
Integrity • Fiscal Responsibility • Inclusion • Transparency • Outstanding Customer Service
II. General Information & Status Update
A. Mayor Issues Disaster Declaration—On Tuesday, February 1, Mayor Gerard Hudspeth
signed the attached declaration of local disaster in anticipation of Winter Storm Landon.
The disaster declaration went into effect at 6 p.m. on Wednesday, February 2, and will
expire when the winter weather event has concluded. This declaration allows the City to
take action under the emergency management plan, including the activation of a 24-hour
emergency shelter at the Martin Luther King, Jr. Recreation Center as outlined in the
attached press release. Staff contact: Stuart Birdseye, Public Affairs
B. Winter Storm Landon Situation Reports—During Winter Storm Landon,the attached
Situation Reports were compiled and distributed at regular intervals. A Situation
Report (SITREP) serves as a status update in response to an incident and includes
broadly summarized information provided by departments. Staff contact: Bob
Martinez, Fire
C. February/March Resident Update — The attached February/March issue of
the Resident Update newsletter is scheduled for delivery to Denton homes beginning
Friday, February 4. This issue features information about the City's new interactive
Capital Improvement Projects map; Solid Waste&Recycling's cart-tagging program;
winter weather preparedness tips from the Denton Fire Department; KDB's Great
American Cleanup; fence permits; and more. Staff contact: Justin Harmon, Public
Affairs
D. Temporary Suspension of Utility Service Interruptions — In anticipation of winter
weather, staff discontinued utility service interruptions from Tuesday, February 1
through Friday, February 4. This action was taken in alignment with policy and to
avoid potential reconnections being needed at the same time DME staff may be
responding to impacts from Winter Storm Landon. During this period, Customer
Service phone lines were open,and representatives were available to answer questions
regarding utility accounts and service. Staff contact: Christa Foster, Customer Service
E. Solid Waste and Recycling Winter Weather Operations Update — In anticipation of
the potential impacts of Winter Storm Landon, beginning Monday, January 31 Solid
Waste and Recycling leadership reviewed short and long-range forecasts and
consulted internally to best define how solid waste services should be augmented to
protect residential and commercial customers, landfill patrons, and SWR staff and its
equipment.As previously communicated, supply chain issues have severely impacted
both the City's ability to timely obtain equipment repair parts and new rolling stock.
The decision to delay the mobilization of vehicles and services was made, in part, to
protect the integrity of our existing, operational fleet.
After careful deliberations, Solid Waste and Recycling services to the community
were augmented as follows:
• No residential routes were collected on Thursday, February 3. Garbage and
Recycling will be collected on Monday, February 7. Deferred Thursday bulk and
yard waste are to be collected on their next scheduled collection day(Friday.)The
remainder of collections for next week will be shifted one day, similar to a
"Holiday Shift" collection schedule. The Home Chemical Collection Facility will
be closed during this time and resume collections on the schedule outlined above.
• No commercial garbage or recycling accounts were collected on Thursday or
Friday. Commercial operations will start collecting garbage on Saturday once
roads have cleared and it is safe to operate.
In an attempt to abate the potential for limited capacity, SWR worked to collect as
many Thursday and Friday containers earlier in the week, focusing on Hospitals,
care facilities,and other high-use impacts to ensure capacity during the shut-down.
• The City of Denton Landfill was closed to the public Thursday, Friday, and will
be Saturday (February 3-5) and will reopen on Monday, February 7. The landfill
will open to City of Denton Commercial operations and Contracted haulers on
Saturday.
The Solid Waste Outreach Team worked with the City's Communication Team to
prepare and post this closure information to Solid Waste and City social media sites
and other outlets. Similarly, SWR worked with the Customer Service Team to develop
a winter weather message to greet callers while in a telephone queue, as well as other
outreach, to communicate this information. Staff contact: Brian Boerner, Solid Waste
and Recycling
F. Eagle Creek(Forestar)Update—On Friday, January 28, staff met with the Developer
to discuss planned survey work regarding site development, including the tree
protection boundary (fencing) per the approved development plans. The developer is
working on final grading and has had survey stakes placed to verify the tree protection
boundary. Tree protection fencing installed almost a year ago was over-protective.
Staff confirmed the survey locations matched the approved plans.
On Saturday, January 29 staff were notified by a resident that some tree protection
fencing was removed at the site. On Monday, January 31, staff visited the site,
confirmed the fencing was down in limited areas, and observed no impacts to the
protected area. The developer began reinstalling the tree protection fencing that same
day. On Tuesday, February 1, staff visited the site and confirmed that the tree
protection fence was installed per the approved plans. Staff contact: Michael Gange,
Environmental Services & Sustainability
G. Public Safety Facilities Update — The project cost projection remains under the
funding provided in the 2019 Bond approved by the voters. The amount of Owner's
Contingency inside the Contractor's contract now will cover the costs of all the
impacts priced to date. It will not be sufficient, however, to absorb the costs of
reasonably foreseeable changes or future"headwinds"we will undoubtedly encounter,
given the current marketplace. An item is forthcoming for City Council consideration
for the reallocation of funds from the project budget outside the Contractor's contract
into the Owner's Contingency line item in the contract. We anticipate that this item
will come forward in April. The project will remain under the already approved
funding.
The schedule has been extended due to several supply chain constraints and other
impacts, some surfacing as recently as the date of this report. The current projection
for the "go live" date of the permanent Public Safety Answering Point (PSAP) has
been moved out in early Q2,with the PD HQ completion date also moving further into
Q4 of this year. The team has not identified new anticipated completion dates at this
time.
The project continues to have an outstanding safety record. There have been no lost
time accidents or reportable incidents since a minor injury on October 6, 2021. The
construction team is to be commended for their vigilance in keeping the public and
workers safe. Staff contact: Scott Gray, Facilities
H. Dylan Dorrell Memorial AED Installation—This February 2nd would have been Dylan
Dorrell's 19th birthday. Dylan was an active runner on the Guyer Cross Country Team
when he collapsed in 2020 at South Lakes Park, due to sudden cardiac arrest. Dylan's
parents are celebrating his life with the installation of the first AED placed outside in
a City of Denton Park. To honor Dylan's love of running and his passion to make a
difference, Lisa and Gus Dorrell, Dylan's parents, have made it their mission to have
an AED installed in all applicable Denton parks, starting at South Lakes Park.
With the support of the Denton Parks and Recreation Department (PARD), Denton
Fire Department, Denton ISD Public School Foundation, Denton Parks Foundation,
and hundreds of donors the Dorrell family will celebrate Dylan's 19th birthday,
knowing they are helping save the lives of others. This new AED is just the first of
four to be installed outdoors within Denton parks,helping to make our parks safer for
all patrons. AEDs are currently located within Recreation Centers, the Civic Center,
Senior Centers,the Tennis Center, Driving Range, and Aquatic facilities.
As the Run for Dylan campaign works to secure its nonprofit status, the Denton Parks
Foundation will take on the role of its fiscal sponsor.This partnership will help support
the Run for Dylan mission and ensure Denton parks continue to be equipped with
lifesaving,properly maintained. Additionally,together with PARD these partners will
work to improve trails with the help of volunteers in South Lakes Park, provide free
heart screenings through Parks and Recreation,and host the Run for Dylan 5K at South
Lakes Park in early November. To learn more about the Run for Dylan mission view
their website https://runfordylan.com/about-us.
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I. Greater Denton Arts Council(GDAC)Tree Replacement—Parks and Recreation staff
received a request from the GDAC to inspect and evaluate the condition of the
Bradford Pear trees located in the landscape island in the parking lot on the south side
of the building. Staff met with the GDAC Executive Director who expressed concern
for the condition of the trees due to factors such as the recent loss of a limb over
parking spaces, irrigation, and electrical boxes.
Staff noted ten Bradford Pear trees and one Eastern Red Cedar tree in the landscape
island. The Bradford Pears are mature/over mature and at a stage where there is an
increased chance of limb failure in the future and staff is recommending removal and
replacement with five large canopy trees. The Eastern Red Cedar is in good condition
and staff is recommending preserving it.Parks and Recreation does not assist with tree
work at GDAC due to the existing maintenance agreement; however, because this is
a public safety concern the department is assisting. Staff will also repair the irrigation
system in the island and seed the area. The project is scheduled to begin on February
8tn Staff contact: Haywood Morgan, Parks and Recreation
J. Parks and Recreation Staffing Update — The Parks and Recreation Department
continues to meet its service commitments while facing challenges in hiring new full-
time, part-time, and seasonal staff. Certain changes to programs have proved
unavoidable given current hiring challenges. These include suspending new bookings
for private/semiprivate aquatic lessons and certain swim lessons,placing patrons on a
waiting list for new swim lessons, capping Spring Break Camp Spots to 24 students
at each of the three Recreation Centers, and placing a cap of 13 participants on the
Teen Camp at the Civic Center.
Parks and Recreation is working closely with Human Resources to fill part-time
positions including those for summer camp staff. Additionally, Department staff are
actively working to fill full-time positions, including the following Recreation Center
positions:
• Recreation Leaders (all centers)
• Regular PT Recreation Specialist(Dena Rec Center)
• Regular FT Recreation Coordinator(Dena Rec Center)
Staff contact: Nikki Sassenus, Parks and Recreation
K. Bunch Bikes Update—Bunch Bikes, Denton's 2021 Small Business of the Year, was
featured on ABC's Shark Tank in March 2021. After securing a deal on the show with
Barbara Corcoran, founder Aaron Powell shares an update. Staff contact: Kay Patrick,
Economic Development
L. Beto O'Rourke Public Event—Democratic gubernatorial candidate Beto O'Rourke is
hosting a public event at Quakertown Park, 700 Oakland St., Denton, TX 76201, on
Sunday,February 6,from 4 p.m. to 6 p.m. It is estimated that around 500 people will
attend. The City of Denton Police Department and Special Events staff have been in
contact with the event organizer to ensure public safety in accordance with the City's
Special Event Ordinance (Ord. No. 2019-1160). Public parking is available at the
following locations:
• Denton Civic Center, 321 E. McKinney St., Denton, TX 76201
• Civic Center Pool, 515 N Bell Ave., Denton, TX 76201
• Denton Senior Center, 509 N. Bell Ave., Denton, TX 76201
• Denton City Hall, 215 E. McKinney St., Denton, TX 76201
Staff contact, Autumn Natalie, Parks and Recreation
III. Responses to Council Member Requests for Information
A. Meeting Facilitation — On January 18, Mayor Hudspeth asked staff to facilitate a
meeting between Bryce Cottrell of Noble Wolf Vodka, Economic Development staff,
and the Denton Chamber of Commerce to discuss any potential grants that may be
available to him as a business owner. Staff met with Bryce on January 31 and are
planning a business retention visit with a key grant partner. Staff contact: Erica
Sullivan, Economic Development
B. Early Voting Locations — On January 30, Council Member Maguire asked for
clarification on voting locations for the May 2022 election. Staff verified that since
locations are not precinct-based during early voting, voters can go to any of the
approved sites including the Martin Luther King Recreation Center or the Denton
County Elections Administration office. On Election Day, voters can only go to their
assigned precinct locations. Staff contact: Rosa Rios, City Secretary's Office
C. No Trespassing Signs on Public Property — On January 31, Council Member Byrd
asked whether there had been any discussion on putting up "No Trespassing" signs in
public areas that are not suitable for outdoor living and note fines. She also asked staff
to address the accumulation of personal items outside of the Monsignor King Outreach
Center. Staff verified that No Trespassing signs are posted in public areas and include
information regarding what activities are a violation prohibited by Ordinance,but they
do not note fines. Additionally, the Monsignor King Outreach Center is working on a
plan for addressing any issues there, such as the build-up of personal items. As a
reminder, concerns or requests can be entered into Engage Denton which are then
routed directly to the appropriate staff. Staff contact: Dani Shaw,Community Services
D. Cole Ranch Improvement District No. 1 Follow-Up Information — During the
Council's open meeting discussion on February 1, Council Member Beck inquired as
to whether the Cole Ranch Improvement District No. 1 of Denton County(the "Cole
Ranch District") needed to be an "owner" of the dam improvements related to Lakes
12 and 13 in order to assist with maintenance or improvements to those structures.
Follow-up information can be found in the attached memorandum. Staff contact:
Mack Reinwand, Legal
E. Emergency Management Plan— On February 1, Council Member Maguire requested
a link to,or copy of,the Emergency Management Plan ahead of the Inclement Weather
Policy Work Session. Staff provided the attached document, Annex C "Shelters and
Mass Care" of the Emergency Management Plan. Staff contact: Bob Martinez, Fire
F. DCTA Winter Storm Schedule—On February 1 and 2,Council Members Maguire and
Armintor inquired whether DCTA and/or Go Zone would be operational during
Winter Storm Landon. After evaluating road conditions, DCTA decided to continue
Connect and A-train services for Thursday, February 4, operating on a Saturday
schedule. Warming buses were stationed at the DDTC, Hebron Station, and Trinity
Mills Station. Via suspended GoZone service for Thursday, February 3. Beginning
Friday, February 4, the A-train Service and Connect Services were suspended;
however, Paratransit services and the Monsignor King Shuttle services will continue
through regular operating hours. Via also suspended GoZone service for Friday,
February 4. Staff contact: Ryan Adams, City Manager's Office
G. Future Use of GoZone During e� - On February 3, Council Member Beck
inquired if staff would consider solutions that Via/GoZone could provide during
emergency events such as this week's winter weather storm. Staff responded that our
current emergency management plans do not reflect the on-demand GoZone service
and potential uses for it during an emergency, but that we would incorporate this
service in our future emergency management planning and documents. Staff contact:
Ryan Adams, City Manager's Office
IV. Upcoming Community Events and Meetings
A. My Little Valentine Family Dance — Denton Parks and Recreation will host the My
Little Valentine Family Dance at the Civic Center on Friday,February 11,from 6 p.m.
to 8 p.m. This dance parry is a family-friendly opportunity for moms, dads, siblings,
and grandparents to make memories and celebrate Valentine's Day. Activities include
a live DJ, photo op station, light refreshments, themed crafts, contests, and a
complimentary candy bar. Glow items and roses will be available for purchase. Staff
contact: Autumn Natalie, Parks and Recreation
B. Adapted Rec Sweetheart Ball — Denton Parks and Recreation will host the Adapted
Rec Sweetheart Ball at the Civic Center on Friday, February 12, from 5 p.m. to 8
p.m. Activities include a catered meal from 5 p.m. to 6 p.m. and dance immediately
following with live DJ, photo op station, cookie decorating station, and light
refreshments. Dinner and dance tickets will be $25, register by February 7. Dance-
only tickets are $10 and may be purchased in advance or at the door. Staff contact:
Mia Macy, Parks and Recreation
C. Denton Black Film Festival Monthly Viewing—American Legion Hall Senior Center
has partnered with the Denton Black Film Festival to host a monthly film viewing.
February's film, to be screened at the American Legion Hall on February 16 from
11:30 a.m. to 12:30 p.m., is "Black Seeds: The History of Africans in America." This
film is a 2021 documentary written and directed by Bayer Mack. It re-examines the
history of African people in America and tracks the evolution of their armed resistance
to slavery. The film was nominated for the Jury Award for "Best Documentary" in
2021 at The African Film Festival (TAFF) and won "Best Documentary Feature" at
the 2021 Denton Black Film Festival. Participants can enjoy light refreshments during
the film. A short discussion will follow the screening. Staff Contact: Cheylon Brown,
Parks and Recreation.
D. Black History Month Celebration—The Parks and Recreation Department will host a
Black History Month Celebration on February 26 starting at 10 a.m. at the MLK, Jr.
Recreation Center. This year's theme highlights "Health and Wellness" and will be
led by our keynote speaker Dr. Gabrielle Smith, who is an experimental psychologist
and Associate Professor of Psychology at Texas Women's University. We will have
various entertainers, speakers, vendors, as well as a College and Career Fair.
Throughout the program, we will have our "Who Am IT' presentations for active
community participation.
The College and Career Fair will begin at 10 a.m. University of North Texas, North
Central Texas College, Texas Woman's University,Baylor University, the University
of Texas at Arlington,the University of Texas at Austin,Hardin-Simmons University,
Dallas Baptist University, University of Arkansas, Texas A&M Commerce, Grayson
College, Texas State Technical College, DeVry University and Integrity Health and
Education CNA School are all scheduled to attend. Representatives from local
employers Fastenal, Old Navy, Labor Finders, Labor Max,MHMR, and Express Pros
will also be present. Staff contact: Cheylon Brown, Parks and Recreation
E. Great American Cleanup 2022 — The 34th Annual Great American Cleanup (GAC),
Denton's largest and longest-running litter cleanup, is Saturday, March 26. Cleanups
begin at 9 a.m. and are followed by a Volunteer Appreciation Party at Quakertown
Park/ Denton Civic Center (321 E. McKinney Street) from 11 a.m. to 1 p.m. with a
free lunch, educational activity booths, a children's bounce house, and more. During
the Appreciation Party, prizes will be awarded for the largest group of volunteers,
most bags collected, and the oddest item found. Our goal is to engage 1,500
participants in cleanups of Denton's streets,parks, and waterways. We presently have
121 registered volunteers.
Registration for the 2022 GAC is open through March 16 at 5 p.m. Community
members can join this effort by registering as an individual or with a group at
www.bitly.com/denton-volunteer. Volunteers of all ages and experience levels are
welcome to participate. Participants receive free litter cleanup supplies and a free
event T-shirt (while supplies last). Staff Contact: Carly Weld, Parks and Recreation
V. Attachments
A. Declaration of Local Disaster& Order .....................................................................10
B. Disaster Declaration Press Release ...........................................................................12
C. Winter Storm Landon Situation Reports ...................................................................14
D. February I March 2022 Resident Update ...................................................................39
E. Cole Ranch—Agenda Follow-Up Memorandum.......................................................47
F. Annex C— Shelter& Mass Care ...............................................................................48
VI. Informal Staff Reports
None
VII. Council Information
A. Council Requests for Information .............................................................................84
B. Council Calendar .......................................................................................................86
C. Draft Agenda for February 15 ...................................................................................89
D. Future Work Session Items .......................................................................................99
E. Street Closure Report ..............................................................................................100
4o f DECLARATION OF LOCAL DISASTER
DENTON AND ORDER
DATE ISSUED: FEBRUARY 1, 2022
WHEREAS, weather forecasts project a severe winter storm, including freezing temperatures,
freezing rain, sleet and snow, beginning February 2, 2022 to last several days across the state of
Texas, including in the City of Denton, Texas; and
WHEREAS, severe winter weather poses an imminent threat of widespread and severe property
damage, injury, and loss of life due to prolonged freezing temperatures, freezing rain, and heavy
snow; and
WHEREAS, the severe weather is expected to move into the City of Denton and could lead to
prolonged loss of electrical power, dangerous road surfaces, and unsafe infrastructure within the
City,threatening the safety and lives of all residents; and
WHEREAS, I, as Mayor of Denton, have determined that extraordinary measures must be taken
to minimize the potential negative effects of the weather event and to protect the health and safety
of the community; and
WHEREAS, as Mayor I urge all residents to stay at home if they can,to seek shelter in facilities
provided by local entities, and non-profits, avoid driving if possible, and to take all cautionary
measures to ensure the safety of all persons and animals in their care; and
WHEREAS, pursuant to Chapter 418 of the Texas Government Code and Chapter 9 of the City
of Denton Code of Ordinances, the mayor is designated as the director of emergency and disaster
services of the City of Denton and may act in accordance with the City's Emergency Management
Plan to address the occurrence or threat of widespread or severe damage, injury, or loss of life or
property resulting from any natural or man-made cause; NOW, THEREFORE,
BE IT PROCLAIMED BY THE MAYOR OF THE CITY OF DENTON:
1. That a local state of disaster caused by the winter weather emergency is declared for the
City of Denton,pursuant to Chapter 418.108(a) of the Texas Government Code.
2. Pursuant to Texas Government Code Section 418.108(b),this Declaration of Local Disaster
prompted by the winter weather emergency shall continue for a period of not more than seven(7)
days from 6:00 p.m., February 2, 2022 unless continued or renewed by the Denton City Council.
3. Pursuant to Texas Government Code Section 418.108(c) and Section 9-25 of the City of
Denton Code of Ordinances, this Declaration of Local State of Disaster due to winter weather
emergency shall be given prompt and general publicity and shall be filed promptly with the City
Secretary.
Page 1 of 2
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4. Pursuant to Texas Government Code Section 418.108(d), this declaration of a local state
of disaster because of a winter weather emergency activates the City of Denton Emergency
Management Plan.
5. As Mayor, I hereby order that an emergency shelter for persons experiencing difficulties
due to the winter weather be opened at the MLK Recreation Center during the next seven days i£
a. The outdoor temperatures are well below the freezing point for more than two
hours;
b. Wintry precipitation, specifically freezing rain, that may affect roads and
infrastructure is forecast; and
C. It is possible that existing overnight shelters will reach capacity.
An emergency shelter opened under this section shall be closed when the above criteria are no
longer met.
5. As Mayor,I further reserve all other authority and powers conferred by state law to respond
as necessary to this situation.
6. This proclamation shall take effect immediately from and after its issuance.
ORDERED this the 1 St day of February, 2022.
Honorable Gerard Hudspeth
City of Denton Mayor
Page 2 of 2
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Mayor Issues Disaster Declaration, City Opens 24-Hour Emergency Shelter
Emergency Shelter to Supplement Existing Stations and Shelters During Winter Weather Event
DENTON, TX, Feb. 1, 2022—On Tuesday, Feb. 1, Mayor Gerard Hudspeth signed a
declaration of local disaster for the winter weather event that is anticipated to arrive in Denton
overnight on Wednesday, Feb. 2 and last through the weekend. This declaration will allow the
City to take actions under our emergency management plan.
Central to the declaration is the opening of a 24-hour emergency shelter at the MLK, Jr.
Recreation Center(1300 Wilson St.) beginning at 6 p.m. on Wednesday, Feb. 2. The MLK, Jr.
emergency shelter will be operated by the City of Denton and is available to any person in need
of refuge due to the hazardous weather currently being forecast. This may include stranded
motorists, residents that have lost electricity or other critical services in their homes, or persons
experiencing homelessness.
To leverage available resources in opening this 24-hour shelter, the City has made changes in the
availability of some City-offered warming stations. Warming stations available once the
emergency shelter opens are as follows:
• Emily Fowler Central Library(502 Oakland St.) is available Mon., Wed., Fri. & Sat.
from 9 a.m. to 6 p.m., Tues. & Thurs. from 9 a.m. to 9 p.m., and Sunday from 1 to 5 p.m.
• Central Fire Station(332 E. Hickory St.) is available Mon.-Friday from 8 a.m. to 5 p.m.
• All other Fire Stations are available for restrooms, hand washing, and water fountain
access only daily from 8 a.m. to 9 p.m.
The MLK, Jr. emergency shelter will have restrooms, seating, water, pre-packaged snack food,
and basic sanitary items available. COVID-19 precautions will be in place, with hand sanitizer
and face coverings provided for use. As a 24-hour emergency shelter, the facility will provide
cots for anyone needing to remain at the shelter overnight and will accept any animals that
accompany their owners; however, they may need to remain in a City-provided kennel within the
facility.
During the winter weather event, roads may be hazardous, and residents are encouraged to stay
home where possible. The City will not be accepting donations or requesting volunteers from the
public for its emergency shelter. For those kindly wishing to donate during this time, the City
asks that they contact Monsignor King Outreach Center, Our Daily Bread, Salvation Army, or
any other local service provider to find a safe means of giving.
The declaration of disaster is effective at 6 p.m. on Wednesday, Feb. 2, and lasts until the winter
weather event has concluded. The City will resume its normal warming station operations upon
the closure of the emergency shelter.
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See the declaration for more information. Visit www.cityofdenton.com/winterweather for
additional updates.
The community is encouraged to stay up to date on the forecasted winter weather event by
signing up for emergency notifications, following the City's official Facebook and Twitter
accounts, and visiting www.cityofdenton.com/winterweather.
Contact: Stuart Birdseye, (940) 349-8009, Stuart.Birdseye@cityofdenton.com
Visit www.cityofdenton.com for more news and to stay updated.
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• • City of Denton
Emergency Management
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Denton Fire Department DENTON
FOR OFFICIAL USE ONLY
Situation Report
Event Name Winter Weather 2022 February
Date February 1, 2022
Time 15:00
Operational Period 0730 - 1700
Report Number 01
EOC Activation Status Level 3
CURRENT SITUATION
Arctic air is still slated to arrive Wednesday along with a chance for winter precipitation
Wednesday night through Thursday. The biggest change to the forecast is that precipitation will
likely continue for much of Thursday instead of ending early in the day. The cold air will last a
few days with temperatures expected to warm above freezing by Friday or Saturday. Rainfall
before the arctic air arrives may make pre-treating roads challenging.
Most Likey
Timeframe for T T
— Sigriftant kmg J J_ -J
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1 1 1 ,? and Temperatse Related Impacts
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Weather Forecast Office
Probability of Ice(I uesday Morning Update) FortWorth,TX
W rd ne%dav At to noon thr ouxh I hur fdav Mar nim Issued Febr uar v!,2022 4:54 AM CT
Potential for Any Ice Potential for Significant Ice Impacts and I Timeline of Ice
Accumulation reasonable high-end ice accumulation
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Weather Forecast Office
Probability of Sleet or Snow (I uesdoy Morning Update) Fort Worth,TX
W rd ne%d a v At tm noon thr ouxh Thur sdav At ter noon Issued Februm v),2022 5:05 AM C7
Potential for Any Accumulation of Potential for over 1"of Som and I Timeline of Sleet/Snow
Sleet or Snow reasonable high-end forecast
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`1a Actions to Take
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Department Updates and Preparations
Water Utilities- production and reclamation facilities have been winterized, backup power generation
has been serviced, backup fuel supplies have been secured, schedules have been adjusted to
accommodate additional staffing for turn-on/turn-off and we will be making a Sam's run today to grab
some supplies should we need to hunker down at our plants for a day or two. No unmet needs
currently.
Solid Waste — Vehicles have been prepped for the cold. No residential collection on Thursday,
collection to continue Monday. No collection for commercial garbage on Thursday and Friday, will
continue on Saturday if it is safe to operate.The landfill will be closed to the public Thursday-Saturday.
No unmet needs currently.
Parks and Rec —winter preparations have been made. Public building sidewalks, parking lots will be
sanded. Working to prep MLK Rec Center for possible use as an 24/7 Shelter.
DME - Denton Energy Center is fully operational with all 12 engines in good status and no issues with
gas supply. Plan to lodge staff beginning Wednesday evening at local hotel. No unmet needs currently.
Community Services—working with community partners on sheltering of homeless. Contact Our Daily
Bread and MKOC for bed count.
Facilities — City buildings have been made winter ready. Automated system has been set to occupy
mode, so that heater stays on overnight. A duty crew will check on buildings to ensure that there are
no issues such as broken water pipes. No unmet needs currently.
PIO — A communication group has been established to coordinate messaging from the various City
Departments, via social media. A content schedule has been planned starting Monday— Friday.
Call Schedule
Wednesday, Feb 2, 2022—City Manager call at 09:00
Wednesday, Feb 2, 2022—Winter Weather Update (Emergency Management) at 15:30
Thursday, Feb 3, 2022 —Winter Weather Update (Emergency Management) at 10:30
Thursday, Feb 3, 2022 —Winter Weather Update (Emergency Management) at 15:30
*All calls to be done via Teams*
15
A51130 90tJ111 City of Denton
� . - -
��� Emergency Management
l)F
Denton Fire Department D ENT O N
FOR OFFICIAL USE ONLY
Situation Report
Event Name Winter Weather 2022 February
Date February 2, 2022
Time 15:00
Operational Period 0730 - 2100
Report Number 02
EOC Activation Status Level 3
CURRENT SITUATION
Widespread impacts are still expected due to winter precipitation arriving today and lasting
through Thursday. The most recent forecast update has shifted the onset of winter precipitation a
couple of hours earlier due to the faster arrival of cold air.
Most likely bmeframe
br slgrYfrcant icing F rJ9 J
Lingering Snow& Ice
and Temperature Related Impacts
6 AM 6 PM 6 AM 6 PM 6 AM 6 PM
Wednesday Wednesday Thursday Thursday Friday Friday
The precip will likaty change in the following order at a
single kx abon with a combo of the one before and after it
14MMM iL.EET 'sWOW
Most likely
16
Weather Forecast Ottice
Ice Accumulation Forecast Fort Worth.TX
Wodnesday Afternoon through Thursd ay(Feb 2r and 3^') Issued February 2,2022 5:34 AM CT
is-os•' o.zs-as" Pew P Expected Impacts I Actions to Take NOW
o. os-0.�s ear,, -
awa,.n ; t Prepar e for power outage&
stock upon essentials
,25-05"0.25-0,5" " lff= Water.food.batteries.etc.
�lcxinrrer 0.25-0.5"0.25-
W—,,, Ai 1 • Have safe indoor heat source
• Install and/or check carbon
25-0 1 F monoxide detect ors
• Change/alter travel plans
5"
More than 0.1 of • If you must travel.prepyour
vehiclewith blankets.extra
0.7 Bridges&elevated roads coated in ice layers of clothing water,
-O.S" Mosi surface roads bRcorne slick
chain s.ice scrapers,and a first
;70M—�power outages and tree damage aid kit in case you become
likely stranded
0.1-0 Slick sidewalks '
Planforicetoremainonroads
w
and bridges through Friday or
Less than 0.1"of Saturday
o Some slick i oads,but mostly confined • Anyice that"Its Friday or
toelevatedsurfdce- Saturdayafternoori will
A tew power outages refreezeovernight!
f 1 'NWSF-ortWorth weather-gov/fortworth
Office
Snow and Sleet Forecast Weather Forecasteo th,TX
Fort worth,TX
Wednesday After noon through f hursday(Feb2"'and 3rd) Issued February 2.2022 5:34 AM CT
Forecast Sleet and Snow Accumulation H igh-End(<10%Chance)
Forecast Amounts
.T�
C>�O 3-4" 2-3"
X Sherma 4-6od" 3-4
Bowie
2-3" 2" � Bowi 3e Sherman
McKinn
3-4" Decatur -4 2.3
Graham
2-3" 2-3" 1"2" "'r` 4-6 Decatur McKinrf�
Mineral Forc Dallas Graham
Wells 3-4 2-3 �M.
1 2" tvortl.
(�0 Mineral
Gis c ��� 1" " / Wells Wp
Cisco
K
NOTE:Sleet will likely mix with ice while the snow will
likely accumulate on a layer of sleet/ice and worsen the
impacts of the storm
f ' NWSFortWorth %veather.gov/fortworth
Department Updates and Preparations
Water Utilities -production and reclamation facilities have been winterized, backup power generation has
been serviced, backup fuel supplies have been secured, schedules have been adjusted to accommodate
additional staffing for turn-on/turn-off and we will be making a Sams run today to grab some supplies
should we need to hunker down at our plants for a day or two. No unmet needs currently.
Solid Waste—Vehicles have been prepped for the cold. No residential collection on Thursday, collection
to continue Monday. No collection for commercial garbage on Thursday and Friday, will continue on
Saturday if it is safe to operate.The landfill will be closed to the public Thursday-Saturday.No unmet needs
currently.
Parks and Rec — outfitted all our equipment today with the winter weather attachments. These include
snow blades on 1-Ton trucks,sand spreaders in these trucks also,blades on skid steers(2).Park Maintenance
helps take care of all the city facilities to include MKOC, Our Daily Bread and the Hotel housing residents
that need shelter. Will treat the Police Station and Fire Station driveways. stored 50 cots, bedding and
MBE's in an enclosed trailer ready just in case the emergency declaration calls for opening up a 24/7 shelter.
Delivered a pallet of water to MLK and stored in it in the Gym.
DME -Denton Energy Center is fully operational with all 12 engines in good status and no issues with gas
supply. Plan to lodge staff beginning Wednesday evening at local hotel. No unmet needs currently.
Community Services — working with community partners on sheltering of homeless. Contact Our Daily
Bread and MKOC for bed count.
Facilities—City buildings have been made winter ready. Automated system has been set to occupy mode,
so that heater stays on overnight.A duty crew will check on buildings to ensure that there are no issues such
as broken water pipes. No unmet needs currently.
PIO — A communication group has been established to coordinate messaging from the various City
Departments, via social media. A content schedule has been planned starting Monday—Friday.
Public Works—Traffic Operations Staff started with 2-12 hour shifts for full coverage this morning. They
will be monitoring all major intersections and helping direct sanding crews. Streets and Drainage Staff have
all sanders loaded and under cover. Staff started 24 hour coverage this morning. Staff will continue to
monitor the streets and look to start deploying sander this afternoon. Please call Streets 7160 to dispatch
sanders.
Warming Centers
• Emily Fowler Central Library(502 Oakland St.)is available Mon., Wed., Fri. & Sat. from 9 a.m.
to 6 p.m., Tues. &Thurs. from 9 a.m. to 9 p.m., and Sunday from 1 to 5 p.m.
• Central Fire Station(332 E. Hickory St.)is available Mon.-Friday from 8 a.m. to 5 p.m.
• All other Fire Stations are available for restrooms, hand washing, and water fountain access only
daily from 8 a.m. to 9 p.m.
18
24/7 Emergency Shelter
MLK, Jr. Recreation Center (1300 Wilson St.) beginning at 6 p.m. on Wednesday, Feb. 2. The MLK, Jr.
emergency shelter will be operated by the City of Denton and is available to any person in need of refuge
due to the hazardous weather currently being forecast. This may include stranded motorists, residents that
have lost electricity or other critical services in their homes, or persons experiencing homelessness.
Call Schedule
Thursday,Feb 3, 2022—Winter Weather Update(Emergency Management) at 10:30
Thursday,Feb 3, 2022—Winter Weather Update(Emergency Management) at 15:30
*All calls to be done via Teams*
Virtual EOC activated at 15:30 Wednesday Feb 2, 2022
Level 3 activation(virtual)
Operations—Chief Brian Cox
Planning—Scott McDonald
Logistics—Christine Taylor
Finance—Cassey Ogden
PIO—Stuart Birdseye
EM—Bob Martinez
Management Section—Chief Hedges, Chief Dixon and Sara Hensley.
Report the following to EOC
• Challenges and unmet needs
• Damage reports and power outages
• Roadway treatment and status(percent treated and results)
• Travel challenges—good and bad
• Warming Center status
• MLK shelter status
• Public Safety status
Email updates to EOC&cityofdenton.com
19
A51130 90tAk City of Denton
Emergency Management
CITI'
()F
Denton Fire Department DENTON
FOR OFFICIAL USE ONLY
Situation Report
LandonEvent Name Winter Storm
Date February 3, 2022
Time 10:30
Operational Period 0730 - 2100
Report Number 03
EOC Activation Status Level 4
CURRENT SITUATION
Winter precipitation will end from west to east today. Very cold temperatures with many locations
remaining below freezing until Saturday afternoon. Partial clearing and some melting will occur Friday
afternoon, but the main dethaw will occur Saturday.
SONF �
amow
-- ungering snow & loe
and Temperature Related knpects
Into the
Weekend
Now 6 PM 6 AM
Thursday Friday
20
When will the precipitation end? WeatherForteWorth.TX
Issued February 3,2022 6:45 AM CT
By 9 am Around midday
Mid afternoon
Atbw
Pkhl" Evening
21
I� The freezing rain,sleet and
snow will end from west to
east during the day.
l�
Even though the
precipitation will end.
nomeltin>lwill occur today
�' because temperatures will stay
i
below freezing and skies will be
cloudy.
t
� . . - rf Za•. !
f � ► NW5FortWorth weather.gov/fortworth
Expected Winter Storm Totals weather Forecast Office
Fort Worth,TX
Precipitation ending from west to east this afternoon Issued February3,20221:08AMCT
Bowie
Sherman F
a• lackstroro Denton " rernvllk
Stephenville ndi� F
1-2; 'itni:hx a 1r.
1• R_
.Ir Ilr„
Lampasas Limpaza
�° ► NWSfnrtWorth weather ov/fortworth
Weather Foreca
Today Through Tomorrow Fort Worttohfl�10
Impacts from winter piecip will continuel-temps staybelawfteezing for many Issued February%2022726 AM Cr
Thursday Thursdayrr
Cloudy d breezy.Wind chill values in COLD!
the single digits and I ow teens. -5'F to 10T near or below freezing.
• • 20 mph
4
MR. 32'
�.� I•J. f l�l 1 - y
6111
a F 1. is
336
-- .,I
Department Updates and Preparations
Water Utilities -production and reclamation facilities have been winterized, backup power generation has
been serviced, backup fuel supplies have been secured, schedules have been adjusted to accommodate
additional staffing for turn-on/turn-off and we will be making a Sam's run today to grab some supplies
should we need to hunker down at our plants for a day or two. No unmet needs currently.
Solid Waste—Vehicles have been prepped for the cold. No residential collection on Thursday, collection
to continue Monday. No collection for commercial garbage on Thursday and Friday, will continue on
Saturday if it is safe to operate.The landfill will be closed to the public Thursday-Saturday.No unmet needs
currently.
Parks and Ree— MLK Jr. Recreation Center Overnight Shelter
9:OOAM- MLK Jr. Rec Center Shelter- a total of 16 people have checked in. Prepackaged breakfast items
were provided to guests. Facilities is working on fixing HVAC issue in one unit. Second unit is working.
10:00AM-MLK Jr. Recreation Center Shelter- 14 people currently in center, 2 have left but said they are
returning. No pets. Staff reports center is calm and quiet.
12:OOPM-MLK. Rec Center Shelter-Prepackaged lunches from ODB delivered and served to guests (14)
1:30PM-MLK Jr. Rec Center Shelter-Quiet. Staff are cleaning up from lunch. Current count is 12 guests.
22
Parks Maintenance Operations
7:OOAM—Staff is sanding City Facilities and shoveling sidewalks where needed-running low on ice melt,
we do have some in reserves it the situations in areas get worse
2:OOPM-PM staff is continuing to sand facilities and have started plowing now that the snow has stopped.
DME—Overnight City demand was approximately 10%higher than predicted as the temperature dropped
last night. ERCOT system load was within normal confidence band. ERCOT is reporting an expected peak
demand of 69,000 MWs at 8 pm this evening. No load shed, or conservation notices expected for today.
ERCOT peak demand for tomorrow is 75,533 MW at 0800.
Community Services—MKOC is working with a lower bed count due to COVID safety protocols with 65
beds available daily, but they have a total of 95 bed capacity that can be made available if needed during
the inclement weather.
MKOC:
23 Women
42 Men
65 Total
Deluxe Inn used 10 rooms for inclement weather.
The Salvation Army,Denton(TSA)is working with a lower bed count due to COVID safety protocols with
16 beds available daily,but they have a total of 40 bed capacity.Prior to the weather event,TSA shared that
all 40 beds would made available during the inclement weather.
TSA:
25 Total
MLK Rec Center:
1 Woman
15 Men
16 Total
Facilities—Work order entered for low temperature at MLK Rec Center. Facilities will preemptively begin
checking all building temps 3 times a day to look for potential problems.
Airport—Runway snow/ice removal efforts
23
PIO — Posted Fire Department's information regarding Carbon Monoxide awareness. News Flash
regarding facility closurs/24-hour shelter Sunday Closure. Denton winter weather pictures. Posted social
media post regarding facility closures, 24-hr shelter Sunday closure.
Public Works—Crews placed 12 tons of sand since 0800. Sanding started around 4am prior to that streets
were wet.
Warming Centers
• Emily Fowler Central Library(502 Oakland St.)is available Mon., Wed., Fri. & Sat. from 9 a.m.
to 6 p.m., Tues. &Thurs. from 9 a.m. to 9 p.m., and Sunday from 1 to 5 p.m.
• Central Fire Station(332 E. Hickory St.)is available Mon.-Friday from 8 a.m. to 5 p.m.
• All other Fire Stations are available for restrooms, hand washing, and water fountain access only
daily from 8 a.m. to 9 p.m.
24/7 Emergency Shelter
MLK, Jr. Recreation Center (1300 Wilson St.) beginning at 6 p.m. on Wednesday, Feb. 2. The MLK, Jr.
emergency shelter will be operated by the City of Denton and is available to any person in need of refuge
due to the hazardous weather currently being forecast. This may include stranded motorists, residents that
have lost electricity or other critical services in their homes, or persons experiencing homelessness.
Call Schedule
Thursday,Feb 3, 2022—Winter Weather Update(Emergency Management)at 10:30
Thursday,Feb 3, 2022—Winter Weather Update(Emergency Management) at 15:30
*All calls to be done via Teams*
Virtual EOC activated at 15:30 Wednesday Feb 2, 2022
Level 3 activation(virtual)
Operations—Chief Brian Cox
Planning—Scott McDonald
Logistics—Christine Taylor
Finance—Cassey Ogden
PIO—Stuart Birdseye
EM—Bob Martinez
24
Management Section—Chief Hedges, Chief Dixon and Sara Hensley.
Report the following to EOC
• Challenges and unmet needs
• Damage reports and power outages
• Roadway treatment and status(percent treated and results)
• Travel challenges—good and bad
• Warming Center status
• MLK shelter status
• Public Safety status
Email updates to EOCkcityofdenton.com
25
A51130 90tAk City of Denton
Emergency Management
CITI'
()F
Denton Fire Department DENTON
FOR OFFICIAL USE ONLY
Situation Report
LandonEvent Name Winter Storm
Date February 3, 2022
Time 10:30
Operational Period 0730 - 2100
Report Number 03
EOC Activation Status Level 3
CURRENT SITUATION
Winter precipitation will end from west to east today. Very cold temperatures with many locations
remaining below freezing until Saturday afternoon. Partial clearing and some melting will occur Friday
afternoon, but the main dethaw will occur Saturday.
SONF �
amow
-- ungering snow & loe
and Temperature Related knpects
Into the
Weekend
Now 6 PM 6 AM
Thursday Friday
26
When will the precipitation end? WeatherForteWorth.TX
Issued February 3,2022 6:45 AM CT
By 9 am Around midday
Mid afternoon
Atbw
Pkhl" Evening
27
I� The freezing rain,sleet and
snow will end from west to
east during the day.
l�
Even though the
precipitation will end.
nomeltin>lwill occur today
�' because temperatures will stay
i
below freezing and skies will be
cloudy.
t
� . . - rf Za•. !
f � ► NW5FortWorth weather.gov/fortworth
Expected Winter Storm Totals weather Forecast Office
Fort Worth,TX
Precipitation ending from west to east this afternoon Issued February3,20221:08AMCT
Bowie
Sherman F
a• lackstroro Denton " rernvllk
Stephenville ndi� F
1-2; 'itni:hx a 1r.
1• R_
.Ir Ilr„
Lampasas Limpaza
�° ► NWSfnrtWorth weather ov/fortworth
Weather Foreca
Today Through Tomorrow Fort Worttohfl�10
Impacts from winter piecip will continuel-temps staybelawfteezing for many Issued February%2022726 AM CT
Thursday Thursdayrr
Cloudy d breezy.Wind chill values in COLD!
the single digits and I ow teens. -5T to 10T near or below freezing.
• • 20 mph
4
MR. 32'
�.� I•J. f l�l 1 - y
6111
a F 1. is
336
-- .,I
Department Updates and Preparations
Water Utilities -production and reclamation facilities have been winterized, backup power generation has
been serviced, backup fuel supplies have been secured, schedules have been adjusted to accommodate
additional staffing for turn-on/turn-off and we will be making a Sam's run today to grab some supplies
should we need to hunker down at our plants for a day or two. No unmet needs currently.
Solid Waste—Vehicles have been prepped for the cold. No residential collection on Thursday, collection
to continue Monday. No collection for commercial garbage on Thursday and Friday, will continue on
Saturday if it is safe to operate.The landfill will be closed to the public Thursday-Saturday.No unmet needs
currently.
Parks and Ree— MLK Jr. Recreation Center Overnight Shelter
5:30PM—PARD and Police addressed an individual in the men's restroom that was smoking weed. This
person was sitting in the shower completely clothed with a bag. After asking the individual not to hang out
in the shower/restroom, he left the building and headed north.
6:OOPM—Cots for 50 people are set up in the gym. Food was delivered from the STH Project and Pastor
Chambers church. Opened with 5 people. Mayor Hudspeth stopped in to say hello.
7:30PM—Salvation Army called to inform MLK they are running out of available beds for men. They may
be sending over people for sheltering.
28
8:OOPM—MLK Jr. Recreation Center Shelter—a total of 8 people have checked in. Very quiet.
11:30PM-MLK Jr. Recreation Center Shelter—a total of 13 people have checked in.
2:OOAM-MLK Jr. Recreation Center Shelter—a total of 16 people have checked in. No pets
6:OOAM-MLK Jr. Recreation Center Shelter—a total of 16 people have checked in. No pets
Parks Maintenance Operations
8:OOPM—Nothing of significance to report.
11:30AM—Staff to begin placing ice melt at city facility entry points.
7:OOAM—Staff is sanding City Facilities and shoveling sidewalks where needed-running low on ice melt,
we do have some in reserves it the situations in areas get worse
DME—Overnight City demand was approximately 10%higher than predicted as the temperature dropped
last night. ERCOT system load was within normal confidence band. ERCOT is reporting an expected peak
demand of 69,000 MWs at 8 pm this evening. No load shed, or conservation notices expected for today.
ERCOT peak demand for tomorrow is 75,533 MW at 0800.
Community Services—MKOC is working with a lower bed count due to COVID safety protocols with 65
beds available daily, but they have a total of 95 bed capacity that can be made available if needed during
the inclement weather.
MKOC:
23 Women
42 Men
65 Total
Deluxe Inn used 10 rooms for inclement weather.
The Salvation Army,Denton(TSA)is working with a lower bed count due to COVID safety protocols with
16 beds available daily,but they have a total of 40 bed capacity. Prior to the weather event,TSA shared that
all 40 beds would made available during the inclement weather.
TSA:
25 Total
MLK Rec Center:
1 Woman
15 Men
16 Total
29
Facilities—Work order entered for low temperature at MLK Rec Center. Facilities will preemptively begin
checking all building temps 3 times a day to look for potential problems.
Airport—Runway snow/ice removal efforts
PIO—Responded to three media inquiries. Posted information related to driving safety encouraging people
to stay off roads and warning of conditions. Virtual chat with communications team to establish messaging
and goals for the day.
Public Works—Crews placed 6+tons of sand so far. Sanding started around 4am prior to that streets were
wet.
Warming Centers
• Emily Fowler Central Library(502 Oakland St.)is available Mon., Wed., Fri. & Sat. from 9 a.m.
to 6 p.m., Tues. &Thurs. from 9 a.m. to 9 p.m., and Sunday from 1 to 5 p.m.
• Central Fire Station(332 E. Hickory St.)is available Mon.-Friday from 8 a.m. to 5 p.m.
• All other Fire Stations are available for restrooms, hand washing, and water fountain access only
daily from 8 a.m. to 9 p.m.
24/7 Emergency Shelter
MLK, Jr. Recreation Center (1300 Wilson St.) beginning at 6 p.m. on Wednesday, Feb. 2. The MLK, Jr.
emergency shelter will be operated by the City of Denton and is available to any person in need of refuge
due to the hazardous weather currently being forecast. This may include stranded motorists, residents that
have lost electricity or other critical services in their homes, or persons experiencing homelessness.
Call Schedule
Thursday,Feb 3, 2022—Winter Weather Update(Emergency Management) at 10:30
Thursday,Feb 3, 2022—Winter Weather Update(Emergency Management) at 15:30
*All calls to be done via Teams*
Virtual EOC activated at 15:30 Wednesday Feb 2, 2022
Level 3 activation(virtual)
Operations—Chief Brian Cox
Planning—Scott McDonald
Logistics—Christine Taylor
Finance—Cassey Ogden
30
PIO—Stuart Birdseye
EM—Bob Martinez
Management Section—Chief Hedges, Chief Dixon and Sara Hensley.
Report the following to EOC
• Challenges and unmet needs
• Damage reports and power outages
• Roadway treatment and status(percent treated and results)
• Travel challenges—good and bad
• Warming Center status
• MLK shelter status
• Public Safety status
Email updates to EOC(kcityofdenton.com
31
A51130 90tAll City of Denton
111,.1
Emergency Management
CITI'
()F
Denton Fire Department DENTON
FOR OFFICIAL USE ONLY
Situation Report
LandonEvent Name Winter Storm
Date February 4, 2022
Time 10:30
Operational Period 0730 - 2100
Report Number 05
EOC Activation Status Level 4
CURRENT SITUATION
Winter precipitation will end from west to east today. Very cold temperatures with many locations
remaining below freezing until Saturday afternoon. Partial clearing and some melting will occur Friday
afternoon, but the main dethaw will occur Saturday.
Wind Chill Advisory F."'W.rth,"'
rt TX
Wind Chills between-5 to 5 degrees I—rd T,b 03 2022 Z 16 PM CST
Wry cold wind chills ex pected.Wind chill1/ l_mill All
WHEN
' ii�ru I Vvb
IMPACTS
Plan on slippery road conditions.
The coldwind chills—ld result in
hypothermia it p—autions are not
PRECAUTIONS
flashlight.food.and water in your
vehicleincawofan emergency
use caution while tra-ling outside.
Wear appropriate clothing,a hair.and
�_ J
=� •
• J^ i I�Uw.y
.. ur
l.I� re k
r1/• ll �JIIL•11
r III
7 �J
• •
•
•
1 y
•
32
orecast ice
Snow and Sleet Accumulations ea erFortWorth,TX
Various Storm Reports Around the Area-Inches Issued February 3,20228:10 PM CT
Bowie3 �
a 2
Graham
2,5 3 Mineral
w �......
5 2 ti��l�fi♦
Jr� r�1
Eastland
5 s �
Here is a collection of snow and
sleet accumulations across the estine
area from official and public -
reports. The heaviest amounts
were to the west and north of `
the Metroplez where 3-5"fell.A
wide swath of 1-3"occurred 0.3 ,f.i prne
elsewhere with lighter amounts
in the southeast. _
f y - NWSFortWorth weather.gov/fortworth
Hard Freeze WarningWeather orecast ce
Fort Worth,TX
Midni,Ghht@t unti l±9 ABM S.A L,,d.ry Issued Feb 04.2022 2:04 AM CST
F =11J - ate.army
Bowie Sherman Paris
Jacksboro Denton
HARD FREEZE Greenville
WARNING �y�'�'
Fort Dallas p
Temperatures will Worth Canton
fall between 5 and Cisco
10 degrees Stephenville
CorsicanaTake steps now to Hillsboro
protect pets and Hamilton Palestine
plumbing from the Waco Mexia
bitter cold
temperatures , Centerville
Lampasas Tempf6-- ;`
�`"{ H� me
a
f e w NWSFort Worth weather.gov/fortworth
High Temperatures
38.
35
39
Department Updates and Preparations
Water Utilities -All, normal, tank levels are good... LLWTP Low Lift#4 On the Ozone System froze up,
Discovered during routine check. Operators are rotating every hour and will got to 30 minute cycle. We
have 4 pumps only need 1 at current flows. NO EFFECT ON TREATMENT. 14MGD. Staff allowed to
come in at loam due to ice.
Solid Waste—Vehicles have been prepped for the cold. No residential collection on Thursday, collection
to continue Monday. No collection for commercial garbage on Thursday and Friday, will continue on
Saturday if it is safe to operate.The landfill will be closed to the public Thursday-Saturday.No unmet needs
currently.
Parks and Rec— MLK Jr. Recreation Center Overnight Shelter
4:OOPM- MLK Jr. Rec Center Shelter- 5 additional guests checked in, 1 had come over from Our Daily
Bread. 2 of the guests took showers and then left. Currently at 15 guests. Staff is beginning dinner service
prep. Shelter is quiet
6:OOPM-MLK Jr.Rec Center Shelter- Currently at 15 guests. Dinner is being served to guests. No incidents
to report.
7:OOPM-MLK Jr.Rec Center Shelter-Currently at 15 guests, all were served dinner.No incidents to report.
Staff shift change.
8:20PM- MLK Jr. Rec Center Shelter- a lady came in who was complaining of major weakness and
headache due to blood pressure. Staff alerted onsite PD who called for EMS. Lady was transported to
Medical City
34
10:00PM- MLK Jr. Rec Center Shelter- Currently 14 guests. Staff is starting lights out/quiet time in the
dormitory area.No issues to report at this time.
11:00PM-MLK Jr. Rec Center Shelter-One of the female guests became agitated and started yelling in the
dormitory area. Staff went to diffuse the situation and asked her to move to the game room. The lady
continued to be combative saying staff was trying to keep her isolated and walked out of the building at
11:16PM. She returned shortly after and agreed to sleep in the game room.
3:30AM-MLK Jr. Rec Center Shelter-a staff member began to feel ill and was taken home by PD.
8:30AM-MLK Jr. Rec Center Shelter- Currently 17 guests. Staff provided breakfast for all guests and are
now cleaning up from service. No incidents to report.
Parks Maintenance Operations
Continued to sand City Facilities and plow ice & snow as much as possible. Will plow more once the ice
begins to melt again to help prevent further buildup
DME—Back to normal operations.
Community Services—MKOC is working with a lower bed count due to COVID safety protocols with 65
beds available daily, but they have a total of 95 bed capacity that can be made available if needed during
the inclement weather.
MKOC:
2/3/2022(Thurs)—80 Total
24 Women
56 Men
2/2/2022(Wed) &2/3/2022(Thurs):
Deluxe Inn used 10 rooms for inclement weather.
The Salvation Army,Denton(TSA)is working with a lower bed count due to COVID safety protocols with
16 beds available daily,but they have a total of 40 bed capacity.Prior to the weather event, TSA shared that
all 40 beds would made available during the inclement weather.
TSA:
2/3/2022(Thurs)-28 Total
7 Women
21 Men
MLK Rec Center:
2/3/2022 (Thurs)- 17 Total
35
3 Woman
14 Men
Facilities—Work order entered for low temperature at MLK Rec Center. Facilities will preemptively begin
checking all building temps 3 times a day to look for potential problems.
Airport—Runway snow/ice removal efforts
PIO — Coordinated social media messaging to emphasize enjoyment and driving safety. Responded to 3
media requests. Coordinated Friday and weekend messaging with communication team.
Public Works—Traffic: no issues last night
Streets/Drainage: multiple calls through out the evening and night. Correction on the tons of sand used.
2/4/2022 12am-8am: 42 Tons
2/3/2022 4pm-12am: 99 Tons
2/3/2022 8am-4pm: 99 Tons
2/3/2022 12am-8am: 42 Tons
2/2/2022 4pm-12am: 8 Tons
290 Tons distributed through 8 am 2/4/2022
Request for service:
• State School requested assistance for entire campus.
o Sanded the main road(hill) and continued to focus on city streets
• Post office McKinney/Locust aske for assistance for parking lot and loading docks
o Sanded dock entrance(was made aware after the fact)
• Texas Presbyterian called this morning requesting parking lot sanding.
o We sanded the road and ambulance entrance to the ER.
Warming Centers
• Emily Fowler Central Library(502 Oakland St.)is available Mon., Wed., Fri. & Sat. from 9 a.m.
to 6 p.m., Tues. &Thurs. from 9 a.m. to 9 p.m., and Sunday from 1 to 5 p.m.
• Central Fire Station(332 E. Hickory St.)is available Mon.-Friday from 8 a.m. to 5 p.m.
• All other Fire Stations are available for restrooms, hand washing, and water fountain access only
daily from 8 a.m. to 9 p.m.
24/7 Emergency Shelter
MLK, Jr. Recreation Center (1300 Wilson St.) beginning at 6 p.m. on Wednesday, Feb. 2. The MLK, Jr.
emergency shelter will be operated by the City of Denton and is available to any person in need of refuge
due to the hazardous weather currently being forecast. This may include stranded motorists, residents that
36
have lost electricity or other critical services in their homes, or persons experiencing homelessness.
Call Schedule
No future calls scheduled.
Virtual EOC activated at 15:30 Wednesday Feb 2, 2022
Level 3 activation(virtual)
Operations—Chief Brian Cox
Planning—Scott McDonald
Logistics—Christine Taylor
Finance—Cassey Ogden
PIO—Stuart Birdseye
EM—Bob Martinez
Management Section—Chief Hedges, Chief Dixon and Sara Hensley.
Report the following to EOC
• Challenges and unmet needs
• Damage reports and power outages
• Roadway treatment and status(percent treated and results)
• Travel challenges—good and bad
• Warming Center status
• MLK shelter status
• Public Safety status
Email updates to EOCL&cityofdenton.com
37
Cfnl �t
OF
2022
February March
CITY OF DENTON
I ENT UP
r t t.
T.
lag
yam' Ly;'
IN THIS ISSUE:
• New Interactive Projects Map
• Join the Great American Cleanup
,t
• Let's Help You Recycle Right!
-fop,
• Winter Is Here: Risk Reduction Tips
Denton Women's Interrad ski10 Monument
at the Newly-Named Wolff's Park on Industrial Street In Case You Missed It...
• and more!
www.cityofdenton.com
WHAT'S VMGDE: is crazy to think that it has been a whole year --
since the very cold,very challenging events of .
ton City Council....................................................2 February 2021.With sub-zero temperatures
covering the state of Texas, power and water _ • E•
Stay Updated on the New City Website..................2 outages,empty store shelves,and hazardous
driving conditions,the Denton community—
QbA: New Interactive CIP Map.................................3 our community—came together to care for one
Follow Preserve Denton on Instagram....................3 another once again. From local nonprofits to
grass roots community groups,you showed up
Join Us For the Great American Cleanup!..............4 for one another when you were needed most.
Did You Know? Fence Permits..................................4 It seems like we've experienced more"unprec-
edented events"in the last two years than ever
Join the Library's 2022 Reading Resolution...........4 before, but this community continues to rise to
We're Here to Help You Recycle Right!...................5 the occasion.
Parks Fr Rec Events.......................................................5 We here at the City of Denton just want
to take this moment to say"Thank you!"
Get To Know Bob!........................................................6 r
Though no one knows what lies ahead for us in ;
Winter Is Here: Simple Tips to Reduce Risk............6 2022,just know that we will continue to work j
City Council Approves New District Boundaries ..7 diligently every day to serve you,our residents,
business owners,families,friends,and visitors. r
Several Parks& Rec Facilities Get New Names......7
We will continue to partner with local agencies to
Connect With Us to Stay Updated............................8 provide for those in need. We will work to provide
you access to critical resources and information, �.
safe roadways, reliable utilities,walking trails and
playgrounds,diverse opportunities,and, per our
DENTON CITY COUNCIL Core Values,outstanding customer service.
Gerard Hudspeth, Mayor
Gerard.Hudspeth@cityofdenton.com
Vicki Byrd, District 1 s
Vicki.Byrd@cityofdenton.com
Brian Beck, District 2
Brian.Beck@cityofdenton.com
•
Jesse Davis, District 3
Jesse.Davis@cityofdenton.com
Alison Maguire, District 4
Alison.Maguire@cityofdenton.com
Deb Armintor, At Large Place 5
Deb.Armintor@cityofdenton.com '
Paul Meltzer, Mayor Pro Tem,
At Large Place 6
Paul.Meltzer(acityofdenton.com The MyAccount feature on the newly refreshed
~ City of Denton website let's you customize your
Not sure who your Council Member is? viewing experience, subscribe to notifications,
Visit www.cityofdenton.com/council and and engage in information you care about!
enter your physical address under"Find Your
Council Member"at the bottom of the page. Visit cityofdenton.com/notify to opt in to
email or text notifications for new press releases,
development notices, department stories, and
CITY
EN'1�N mach more!
Plsrk
ro Kirgs
Evers .2 /.
Park
Dr '
..
BS y
Y
k
T- Womad s
Q r�ity
City Launches ' r
New Online
Interactive Map
For Capital Improvement Projects
A new online Capital Improvement Projects map is now available to help W Hi 1
community members stay informed about construction and improvement
projects planned,actively in construction, and recently completed to expand ity °
the City's infrastructure. T�xss
1:
What is a Capital Improvement Project(CIP)?
A CIP is an infrastructure project that helps expand or improve the capacity of a
1 •:
City asset.They can be big, like a major roadway or waterline,or small projects, _
like playground updates,or even public art installations. o
0
What project details can be found on the CIP Map?
The CIP Map will serve as a unique guide for community members wanting
to stay informed on project details such as project description, bond year, 4 1
expected construction timeline, and total project cost. For select projects, S•f�'��E
direct links to Discuss Denton and other project resources will be available. �\
What is the timeline for CIP projects displayed on the map? \�\
The CIP map displays major projects that are scheduled to initiate
construction within the next year(planned), projects currently under
construction (in progress),and projects that have been completed
within the last 60 days(recently completed).
How can I access the CIP Map? —__ --- • ,
Using any internet enabled device,visit www.improvingdenton.com
to view and learn more about the CIP Map.
What type of projects are not displayed on the CIP Map?
Routine maintenance projects, such as pot hole repairs and minor sidewalk
maintenance will not be featured on the map.The weekly street closure r
report(SCR)that includes routine maintenance and other projects is available
at www.improvingdenton.com.
w
ac
xa
• • • - • • • • • _ IPA
r
3
Join us For the Great
American Cleanup! DID YOU
Each year,thousands of volunteers join Keep Denton
Beautiful(KDB)to improve the beauty and environmental w
health of the community during the Great American Cleanup I
(GAC). KNOW?*
Over the last five years alone,the GAC -
has cleaned up 28.5 tons (57,064 lbs.) 1�t YOU NEED A PERMIT TO
of litter from our community! BUILD A FENCE AT HOME
Litter cleanups not only make our city look beautiful but It's true! Most contractors will
create healthy habitats for wildlife and provide education
handle this as part of their fee, but
in practice as volunteers see what items are littered and 4 ; your average handyperson might
think about how they can change their behaviors to reduce
consumption.They also have numerous economic benefits not. Permits are only$44 per
and build awareness as volunteers share their experience and residential property and are easy
knowledge with their network.You can join KDB this year to obtain.
on Saturday, March 26 for Denton's largest, longest-running l
litter cleanup event.
Things we look far:
Help KDB reach its goal of 1,500 community participants to Is it built safely:
remove thousands of pounds of litter from Denton's streets,
waterways, and public spaces that have accumulated during • Is it on an easement?
the winter months.After the litter cleanup, head over to • Do you have a pool?
Quakertown Park, 321 E. McKinney St.,for KDB's Volunteer Have you gotten underground
Appreciation Party for free lunch, music, kids' bounce #
houses,and family-fun educational booths to learn about lines marked?
recycling, sustainability,water quality, libraries, and more. To learn more and fill out an application
visit www.cityofdenton.com/fencepermits
Volunteers of all ages and experience levels are welcome
to participate.You can join this effort by registering as an
individual or with a group to clean up a littered site in
Denton. Sign up at www.bitty.com/denton-volunteer by _
Wednesday, March 16 at 5 p.m. Participants receive free
litter cleanup supplies and,while supplies last, a free event
T-shirt. For questions or to register over the phone, �.-
call(940)349-8737. -
In partnership with the Great American Cleanup,the City will
be hosting a Free Disposal Day on Saturday, March 26 from
noon at the City of Denton Landfill, 1527 S. Mayhill Bring yourbulky items and spring-cleaning -
Freon,event is open to Denton residents with proof of residency,
one trip per resident. No electronics, brush,tires, household
chemicals, items containing . . demolition,or commercial - will be accepted.
The Great American Cleanup is part of a nationwide effort
i led by Keep America Beautiful.
Denton is one of more than
20,000 communities
that participate
each year.
r TWINTER
READING
RESOLUTION
Track Reading Hours,
it Now through Feb. 28Earn Badges, & Win Prizes
W
w4e pot4,
The City's Solid Waste and Recycling as contaminated, a tag will be left and the ' .
Department has seen an increase in cart is not collected.The resident is then
recycling contamination,which is described instructed to remove any contamination, _
as non-program materials being placed into and the cart will be collected on their next -
your curbside recycling carts. collection day. Ar
Through outreach efforts to help educate A second inspection would occur the
residents,the department has started a following week to check the progress of the
cart tagging program. Routes are chosen previously contaminated cart. If the items
by the highest percentage of contamination have not been removed,the cart would
for a concentrated approach. be tagged again.The most
U ARE common unknown
The cart tagging •• contaminants are
three-tagCLING
• bagged recyclables
• and plastic film.
Recyciing Star is given to residents
doing a spectacular •• at recycling. The purpose of
A Notice tag is left when a resident \ the program is
doing well but • • to educate and
contaminants. l� ;-'s increase the quality
• • about
An of the recycling
is given when the cart co stream.To date, what items belong
in
15 percent or • \� the interns have your recycling cart?
visited 31 routes,
We begin each inspection of the recycling inspected 2,744 homes,and left a Check out our website at
cart by looking for any cracks, lid,or wheel contamination tag at 27 percent of the
damage,and updating any educational homes inspected.Our residential
materials. We then lift each lid and do a contamination rate has decreased by
quick visual inspection. If a cart is labeled 9 percent over just four months.
s .
Owl%
For Spring Break & summerjobs!
Parks and Rec Events Learn more at www.dentonjobs.com
Feb. 11 1 Valentine Family Dance Feb. 26 1 Career & College Fair
A dance for the entire family. Explore your options!
Feb. 121 Adapted Rec Sweetheart Ball March 5 1 Senior Center Open House
A sweet Saturday dinner and dance party. A great day for demos, discounts, and deals.
Feb. 22 1 Black History Celebration March 5 1 Women's History Month Celebration
A celebration at MLK Jr. Rec Center. Celebrate and learn at MLK Jr. Rec Center.
�� - 42 www.dentonparks.com 5
WINTER IS HERE
Reduce Risk with These Simple Tips
A key factor in winter weather preparedness is the prevention of injury
and limiting the potential of an emergency.While the Denton Fire
Department is always ready to respond to emergencies of any sort,
a little personal preparation can eliminate or minimize an emergency
~` event from occurring.
The National Fire Protection Administration(NFPA)offers some key
points to reduce personal and family risk for winter weather.
A Have your furnace/HVAC system inspected and serviced by a
qualified professional.
• Make sure the wood for your fireplace or stove is dry,seasoned
' wood—do not use building materials or wood pallets.
. Your fireplace screen should be metal or heat-tempered glass in
good condition and secured in front of the fireplace.
• Get a covered metal container to contain disposed ashes.
• Have your chimneys and vents cleaned and inspected by a
qualified professional.
• Make sure children (and any flammable materials)are at least
3 feet away from any portable heat source or fireplace.
` Portable space heaters should have an automatic shut-off and
• should be plugged directly into an outlet, not a cord or power strip.
Never go to sleep with candles still burning or leave candles
unattended.
2. Smoke and carbon monoxide alarms should be tested, have fresh
• batteries,and in working condition.
Additionally,severe winter storms can create fall hazards when you step
outside and vehicle hazards when driving on frozen/icy streets. Some
additional winter storm tips from the NFPA are:
® . Plan two ways out of the home in case of emergency,clear
• driveway and front walk of ice and snow.
Make sure your house number can be seen from the street,
so we can find you.
• Be ready in case the power goes out. Have flashlights on hand and
Hi! My name is Bob Martinez ' am thenewbattery-powered lighting/batteries.The NFPA does not recommend
Emergencyhereat theCityof Denton. the use of candles.
• Stay aware of winter weather, listen to the television or radio for
- office ofEmergency located updates.Watch for online bulletins and alerts.
within - Denton - Department. Check on neighbors or others who may need help.
am chargedwith coordinatingEmergency Generators should ONLY be used outdoors. Do not run a
Management developing emergency generator in your garage,even if the door is open.
plans, offering disaster preparedness Do not use portable propane space heaters indoors.
conducting drills and exercises, and participating Stay away from downed wires, report them to authorities.
in public educationprograms. workingwithBe ready if the heat stops working, have extra layers and blankets
numerous public, private, andnonprofitagencies to keep warm.
toimprovecommunitypreparedness ' resilience. Turn portable heaters off when you leave the room and when
You ' Texas - - ill bring. you go to bed.
Whether it's a winter storm,spring thunderstorm •
the Texas summer heat, being prepared andhaving While the fire department is always ready to respond to emergencies,
plan key. there are times, like the winter storms in February 2021,that severely tax
our system.You need to be prepared to be self-reliant as we may have
Do you know what to do extended response times. Stay inside and stay off the roads unless
it is an emergency.Also have some sand,salt or de-ice material for
when a disaster strikes? sidewalks around the house to lessen the likelihood of a fall injury.
For tips andinformationabout emergency Lastly,visit www.cityofdenton.com/atertdenton to register for
preparedness, Alert Denton,the City's new emergency alert system. Choose from
multiple notification options, including delivery method, language,
fregf.&ncy, event type, and more.Stay safe, Denton!
6
Several City of Denton Parks and
Recreation Facilities Get New Names
` C Denton Parks and Recreation recently changed the names
of a few parks, ball fields, playgrounds,and trails to better
case
�O connect them to Denton's history(and sometimes to explain
where they are).This took months, included focus groups,
��sSed and ended with City Council's approval. Here are just a few
of these changes and the stories behind them!
Carnegie Ridge Property-->Maguire Park
6500 Ridglea Ct. ——,qql
• • • • • Cynthia and Patrick Maguire had a
• • connection to the property where
the development is,and had deep
_ _ _ _ _• _ ties in the Denton community.
_� _ • _ �_ _ _ Cynthia even retired from the
• •• •. - • -- •- • - •. -• • r Chemistry and Biochemistry
T 0
�, . . • �. _ _ _ department at Denton's own LL Denton Parks and Rec
Texas Woman's University.
Denia Park Field 1�Tim Brewer Field
1001 Parvin St.
Tim Brewer grew up playing little league in Denton and was
Updated Denton City Council a baseball announcer for Denton High School. In 1972, he
District Boundaries was named to the National Junior College All American team
and later went on to pitch for the University of Arkansas
where he earned All American honors in 1974. He passed
away in 2016 and this is a wonderful way to honor his legacy.
`w Evers Park Field 1-4 Austin Jackson Field
-� 3201 N. Locust St.
- 1- Austin Jackson was a Denton resident who grew up playing
.y
baseball at Evers Park and Denton Ryan High School.The
center fielder was drafted by the New York Yankees,and he
played for nine seasons with multiple teams. He also went
to the World Series with the Detroit Tigers in 2012.
Evers Park Field 2— Javy Guerra Field
l Javy Guerra began his baseball career at Evers Park and was
drafted by the LA Dodgers out of Denton Ryan High School
in 2004. Guerra debuted 2011, and pitched the ninth inning
in the 2019 World Series as a Washington National.
Wildflower Trail
- *see . - - • • • •- - Parks and Recreation staff planted wildflowers along a trail
••• • •- -• - • - • •- -• ••- in North Lakes Park near the RC Airfield and the North Lakes
- • • - -• • • - • • -• • Dog Park.This soft trail will continue to have wildflowers
• . • • •- •• •- • • - •-• - around it and it makes a lovely nature walk.
- - • • .• - • • • •- • - • • Industrial Street Park,Wolff's Park , ti
• • • ••• • - -• - • _. • 108 Industrial St.
• • • •- • - - s- • __ .• This pocket park,which is now
home to the new Denton ' "
• - • - - - - - -• . - • • Women's Interracial ^^
•. • • . - - •- • • • - Fellowship Monument, I
1
has never been officially
named,so it only made
_ _ •_ sense to name it after
Wolff's Food Store,which
• _ _ , • • was located next door 1
•• • - • • •• •. - from 1947 to 1997. --
For the complete list,visit www.dentonparks.com. 7
it
POSTAGEPRSRT STD
US
IT
• Denton,
Permit No.438
DENTON ECRWSS
DD
CUSTOMER
CITY OF DENTON
R E S I E N T U P
CONNECT WITH US TO STAY UPDATED!
Want to know what's going on at the City of Denton? We've got you covered!
Follow our official communication channels to stay updated about what's happening in your city.
Sign Up for Alert Denton Emergency Alerts Read City of Denton News&Stories Sign Up for Notifications
www.cityofdenton.com/atertdenton www.cityofdenton.com/news www.cityofdenton.com/notify
I*IVo
�lYlr' t1}cr�irrr
91/cityofdenton W(acityofdentontx OO /cityofdenton
qk 0 YOUTUbe/c i tyof d e n to n Nextdoor
RECYCLABLE
IN THE CITY OF DENTON A publication of the City of Denton • 01/22 • ADA/EOE/ADEA • TDD(800)735-2989 • www.cityofdenton.com
AGENDA FOLLOW- UP MEMORANDUM
TO: Mack Reinwand, City Attorney, City of Denton, Texas
FROM: The Cole Ranch Improvement District No. 1
DATE: February 4, 2022
RE: Follow-up Information Regarding Council Member Beck's Request of the Cole Ranch
District Pertaining to the Three Amendments to the NRCS Hickory Creek Watershed
Agreements (February 1, 2022, City Council Agenda Item 6.I)
DISCUSSION
Request. During the Council's open meeting discussion of the above Agenda Item, Council Member
Beck inquired as to whether the Cole Ranch Improvement District No. 1 of Denton County (the "Cole
Ranch District")needed to be an"owner" of the dam improvements related to Lakes 12 and 13 in order
to assist with maintenance or improvements to those structures. The discussion related to the three
amendments ("Three Amendments") to NRCS Watershed Agreements which add the Cole Ranch
District as a"local sponsor" and as a source of funding. We believe the question may have been raised
based on the misinterpretation of our request and concern that by its addition of the Cole Ranch District
as a"local sponsor", the City was conveying an ownership interest in Lakes 12 and 13.
Discussion. Adding a party as a"local sponsor"of an NRCS flood water retarding structure (the NRCS
term for a "dam") does not make that party an "owner" of the dam or improvements. Rather, a local
sponsor is a political subdivision which has the legal authority to maintain and operate those types of
improvements and which has agreed to undertake that work in compliance with the watershed
agreements and the NRCS regulations. The Cole Ranch District meets those requirements and is willing
to undertake those obligations and to expend money to maintain and improve the dams for Lakes 12 and
13, and hence is eligible to be a local sponsor.
Separately, as noted in the Agenda Information Sheet, following negotiations between the Denton
County Soil and Water Conservation District No. 547 and Denton County(who were the current owners
of the easements and dams), those parties and the Cole Ranch District reached an agreement whereby
the Cole Ranch District was added as a joint owner of the easements and dams comprising Lakes 12 and
13. So, the ownership change was accomplished by that agreement, not by the terms of the Three
Amendments.
In any case, as noted during the discussion, by adding the Cole Ranch District as a local sponsor the
Three Amendments enable the Cole Ranch District to fund the costs of operation and maintenance of
the Lakes and the related improvements to the dams. All of which accomplish the objective of the City
set forth in Section 4.10 of the Operating Agreement dated April 7, 2020, which will provide benefits
for the City associated with improved management of the subject floodwaters, and will also facilitate the
construction of a new park area near one of the Lakes.
Let us know if you have further questions.
31713471v2 46
CITY
OF
D NTON
ANNEX C
SHELTER
MASS CARE
APPROVAL AND IMPLEMENTATION
Annex C
Shelter & Mass Care
The purpose of this annex is to provide a framework for a coordinated shelter and mass care effort
to emergency incidents in the City of Denton. This framework supersedes and rescinds all
previous editions of Annex C to the City of Denton Emergency Management Plan and is effective
upon signing by the Parks and Recreation Director and Emergency Management Coordinator. If
any portion of this framework is held invalid by judicial or administrative ruling, such ruling shall
not affect the validity of the remaining portions of the plan.
/� C�{-eP S A1o5tol'y
Gary Packan, Director Date
Parks and Recreation
.'7/;
Michael Penaluna, CEM D e
Emergency Management Coordinator
Gi
Rev. 06/18
48
i
RECORD OF CHANGES
Annex C
Shelter & Mass Care
Note: 2014 Changes/updates indicated in red lettering.
Chan e # Date of Change 7 Description Changed b
1 7/2002 Major Annex Revision John Hudson
2 7/2006 1 Minor Updates Michael Penaluna
3 6/2010 Major Annex Revision Michael Penaluna
4 8/2011 Minor Updates Michael Penaluna
5 5/2014 Minor Updates Noted in Red Lindsey Barnes, Intern
6 6/2018 Minor Updates Noted in Red Zach Ayer, Intern
C-ii
Rev. 06/18
49
ANNEX C
SHELTER & MASS CARE
1. AUTHORITY
See Basic Plan, Section I.
11. PURPOSE
The purpose of this annex is to outline organizational arrangements, operational concepts,
responsibilities, and procedures to protect evacuees and others from the effects of an emergency
situation by providing shelter and mass care.
Ill. EXPLANATION OF TERMS
A. Acronyms
ARC American Red Cross
DDC Disaster District Committee
DWI Disaster Welfare Inquiry
EMC Emergency Management Coordinator
EOC Emergency Operations or Operating Center
FEMA Federal Emergency Management Agency
HHSC Health and Human Services Commission
NIMS National Incident Management System
PIO Public Information Officer
SOPs Standard Operating Procedures
TLETS Texas Law Enforcement Telecommunications System
TSA The Salvation Army
USDA United States Department of Agriculture
B. Definitions
Mass Care. Providing assistance to those who have been displaced from their homes and
others affected by a hazardous situation or the threat of such a situation. Mass care for these
individuals includes providing food, basic medical care, clothing, and other essential life
support services.
Welfare Inquiries. Welfare inquiries are requests from relatives, friends, employers, or others
for information on the status of persons in an area affected by a emergency situation who
cannot be located because they have evacuated, become separated from their families, or
cannot be contacted by normal means of communications. Registration of disaster victims at
shelters provides some of the information needed to answer welfare inquiries. For emergency
situations that extend beyond several days, the American Red Cross may activate a Welfare
Inquiry system [known in many other states as a Disaster Welfare Inquiry (DWI) system] to
handle such inquiries.
C-1
Rev. 06/18 50
Shelter. Short term lodging for evacuees during and immediately after an emergency
situation. Shelters are generally located away from known hazards. Mass care operations
are typically conducted in shelters.
Functional and access needs Individuals/Groups. Includes the elderly, medically fragile,
mentally and/or physically challenged or handicapped, individuals with mental illness, and the
developmentally delayed. These groups may need to have specially trained health care
providers to care for them, special facilities equipped to meet their needs, and may require
specialized vehicles and equipment for transport. This population requires specialized
assistance in meeting daily needs and may need special assistance during emergency
situations.
IV. SITUATION AND ASSUMPTIONS
A. Situation
1. The Hazard Summary in Section IV.A of the Basic Plan identifies a number of threats that
could make necessary evacuation of some portions of the City of Denton. Evacuees from
other jurisdictions may also seek refuge in our area. The North Central Texas Region is
an expected destination point for hurricane evacuees from the Houston/Beaumont area
and possibly other portions of the Texas Gulf Coast. Each of these situations may
generate a need for shelter and mass care operations the City of Denton.
2. The City of Denton is responsible for providing shelter and mass care to protect local
residents displaced from their homes and others who evacuate into our jurisdiction due to
emergency situations.
3. Shelter and mass care needs may range from very short term operations for a limited
number of people where the primary objective is to provide protection from the weather,
comfortable seating, and access to rest rooms to more lengthy operations for large
number of evacuees where feeding, sleeping, and shower facilities are desirable and a
variety of assistance must be provided to evacuees.
4. The American Red Cross (ARC) has been chartered under federal law to provide mass
care to victims of natural disasters. Hence, our efforts will be coordinated with the ARC,
which will normally operate shelter and mass care operations insofar as its capabilities
permit.
a) The ARC signs agreements with local governments, school districts, churches, and
other organizations to use their facilities for shelter and mass care operations. The
ARC identifies suitable shelter facilities based on a set of standards, maintains a list of
potential shelters, maintains shelter kits, and trains shelter management personnel.
b) Local govemments and the ARC and other volunteer groups may also sign
agreements relating to the operation of shelter and mass care and feeding facilities
ARC, while others may operate these facilities themselves and assume full
responsibility for them.
C-2
Rev. 06/1 B
51
5. if ARC services are not available, other volunteer organizations and religious groups may
open shelters. Some of these organizations and groups coordinate their efforts with the
ARC, while others may operate these facilities themselves and assume full responsibility
for them.
B. Assumptions
1. Shelters may have to be opened with little notice. Until the ARC personnel arrive and
assume responsibility for managing such shelters, local government personnel may have
to manage and coordinate shelter and mass care activities.
2. Volunteer organizations that normally respond to emergency situations will assist in
shelter and mass care operations.
3. If additional resources are needed to conduct shelter and mass care operations, support
may be requested pursuant to inter-focal agreements and from state and federal
emergency management agencies. When requested by a local jurisdiction, the Governor
may authorize the use of military forces to support shelter and mass care operations.
4. Facilities planned for shelter and mass care use will be available at times of need.
5. When evacuation is recommended during an emergency situation, history has shown that
approximately 80 percent of those for whom evacuation has been recommended will
evacuate. The vast majority of evacuees will seek refuge with friends or relatives or go to
commercial accommodations rather than a public shelter. In addition, some people who
are not at risk may spontaneously evacuate and some of those individuals may seek
public shelter.
6. For hazards that are highly visible or extensively discussed in the media, people may
evacuate prior to an official recommendation to do so. Hence, shelter and mass care
operations may have to commence early in an emergency situation.
7. Essential public and private services will be continued during shelter and mass care
operations. However, for a major evacuation that generates a large-scale shelter and
mass care operation, normal activities at schools, community centers, churches, and
other facilities used as shelters may have to be curtailed.
V. CONCEPT OF OPERATIONS
A. General
1. The Parks and Recreation Director is responsible for developing a plan, integrating the
concepts of the National Incident Management System (NIMS), for coordinating and
providing mass care services to persons affected by a disaster. The requirements for
services may vary depending upon the nature, type, and level of the emergency. The City
of Denton will work closely with volunteer organizations that provide shelter and mass
care support to determine the availability of shelter and feeding facilities, encourage
facility owners to sign agreements for use of those facilities, and encourage facility owners
to allow their personnel to participation in shelter management training.
Rev. 06/18 C-3
52
2. The Incident Commander or the emergency management staff is expected to determine
the need for opening shelters and commencing mass care operations based on the
emergency situation that prevails.
3. The Mayor (Emergency Management Director), City Manager (EOC Director), Fire Chief,
or Emergency Management Coordinator may request the opening of shelters and
recommend the closing of shelters when they are no longer required. These actions
should be coordinated with the ARC and other shelter providers. A list of potential shelters
in provided in Appendix 1. The Mayor or City Manager may further assign tasks and
responsibilities to support shelter and mass care efforts.
4. The City of Denton, in cooperation with the American Red Cross and other volunteer
disaster assistance organizations, will provide temporary shelter and essential life support
services for people displaced from their homes.
5. The ARC and other private disaster assistance organizations will be called upon to:
a) Open and provide temporary shelters for the displaced population.
b) Activate or organize shelter teams and provide shelter kits.
c) Register those occupying public shelters.
d) Provide feeding, emergency first aid, and other basic life support needs for those
occupying temporary shelters.
e) For extended shelter operations, activate a disaster welfare inquiry systems
6. Provide periodic reports on the status of shelter and mass care operations. In some
disasters, the federal government may be requested to provide emergency housing.
Disaster victims will be encouraged 'to obtain housing with family or friends or in
commercial facilities. To the extent possible, local government will assist and coordinate
post-disaster housing needs of the displaced/homeless.
B. Shelter
1. Shelter Selection. The ARC publishes standards for temporary shelters. The following
criteria may be useful in screening facilities to determine which merit more detailed
inspection:
a) Must be structurally sound and in a safe condition.
b) Must not be located in an area subject to flooding or where flooding can cut off access
to the facility.
c) Must not be in a hazardous materials risk area.
d) Should have adequate sleeping space.
e) Should have sufficient restrooms for the population to be housed.
f) Should have adequate climate control systems.
g) Kitchen/feeding area is desirable.
h) Shower facilities are desirable if the facility will be used for more than one day.
i) Telephone service is essential.
j) Adequate parking is desirable.
Rev.06/18 C-4
53
The Shelter Officer (Parks and Recreation Director) should coordinate with the ARC and
other volunteer organizations in identifying potential shelters and developing the shelter
list in Appendix 1 to ensure that issues of interest to local government are considered in
the shelter selection process.
2. Shelter Facilities:
a) The ARC executes agreements with building owners for use of structures as shelters
and normally inspects the facilities it plans to use to determine their capacities and the
availability of various types of equipment.
b) Schools are the most frequently used short-term shelters because they generally have
substantial space, a feeding capability, sufficient restrooms, and adequate climate
control systems. Those who wish to utilize schools for sheltering must secure
permission in writing from school officials.
c) Community centers and churches are also frequently used as shelters. Permission to
use these facilities or any other facilities for disaster operations should also be secured
in writing from the owners or operators of those facilities.
d) In most shelters, evacuees must sleep on the floor — there are generally no cots
immediately available. Public information messages should highlight this situation and
encourage those who plan to take refuge in a public shelter to bring bedding.
3. Shelter Operations
a) The specific facilities that will be used for sheltering and feeding during an emergency
will depend on the needs of the situation, the status of available facilities, the location
of the hazard area, and the anticipated duration of operations. Shelters are typically
opened and closed based on need. When occupancy of existing shelters reaches 75
to 80 percent, consideration should be given to opening an additional facility.
b) It is generally more effective in terms of resource utilization to operate a few medium to
large shelters than a large number of small facilities.
c) Shelters should be managed by individuals with shelter management training,
preferably individuals who work in the facility on a daily basis. The ARC and the
Shelter Officer will jointly maintain a listing of trained shelter and mass care facility
managers in the local area.
d) To ensure consistency in shelter activities, it is desirable that all shelters follow a
general set of operating guidelines. When the ARC opens a shelter, ARC policies
guide how the facility is staffed and operated.
e) Shelter managers are expected to provide periodic reports on the number of
occupants and the number of meals served. Volunteer groups operating shelters may
also be required to report this information through their organizational channels.
f) Local government is responsible for providing the following support for shelter
operations:
1) Security and, if necessary, traffic control at shelters.
C-5
Rev. 06/18
54
2) Fire inspections and fire protection at shelters.
3) Transportation for food, shelter supplies, and equipment if the organization
operating the shelter cannot do so.
4) Transportation of shelter occupants to feeding facilities, if necessary.
5) Basic medical attention, if the organization operating the shelter cannot do so.
g) Evacuees normally return to their homes as soon as the danger has passed. Hence,
most shelters are closed quickly and returned to normal use. However, some
evacuees may be unable to return'to their homes due to damage or destruction. It
may be necessary to have one or more shelters remain open for an extended period
until those who cannot return to their residences can be relocated to motels; rental
units, mobile homes, and other types of temporary lodging. Such extended use
facilities should have showers and on-site feeding; cots should be provided.
C. Mass Care
Mass care includes the registration of evacuees, feeding of evacuees and emergency
workers, and provision of other life support needs for shelter occupants.
1. Registration
a) The purpose of registration is to be able to respond to inquiries about the status of
evacuees, monitor health concerns, and provide a basis for post-emergency follow-up
support.
b) The ARC will assist local government in the registration of evacuees who are housed
in ARC shelters. The Shelter Officer should coordinate with other organizations that
operate shelters to ensure that evacuees occupying those facilities are registered and
information provided to the EOC.
2. Feeding:
a) Both fixed facilities and mobile units may be used for preparing and serving meals.
Fixed facilities include schools, churches,.and civic buildings serving as shelters. The
ARC, the Salvation Army (TSA), and other disaster relief agencies may also deploy
self-contained mobile feeding units to supplement fixed feeding facilities.
b) The U.S. Department of Agriculture (USDA), through the Health and Human Services
Commission (HHSC), food banks, and commercial facilities provides USDA
commodities used in preparing meals or for distribution to disaster victims.
c) If a school is used as a congregate feeding site, the school may use USDA
commodities already on its shelves to prepare meals for mass care operations. USDA
will replace them or credit their entitlement dollars as long as school officials provide
HHSC with an itemized list of which commodities were used and daily meal counts_
USDA commodities may not be used without prior approval from HHSC. The request
must come from the ARC. Form FCS-292, which is a report of commodity distribution,
must be completed by school officials within 30 days after the termination of
assistance to the disaster victims. Also HHSC will arrange to have additional USDA
commodities shipped to the feeding site, if necessary, either directly from USDA or
one of the HHSC warehouses.
C-6
Rev. 06/18 55
3. Other Needs
In addition to the provision of shelter and mass care services, evacuees may need
assistance with clothing, basic medical attention, prescription medicines, disaster mental
health services, temporary housing, and other support services. Some of these services
may be provided by the same volunteer organizations that are operating shelters. In other
cases, the Shelter Officer will have to identify the needs of those in public shelters to the
Human Services Officer, who may be able to arrange for assistance from other volunteer
organizations and agencies. Many human services programs also serve disaster victims
that have not been evacuated from their homes. A description of human services
programs and procedures for requesting human services support are provided in Annex O
(Human Services).
D. Functional and access needs Groups and Individuals
1. Special facilities include hospitals, nursing homes, group homes, and correctional
institutions. Such facilities are responsible for the welfare and safety of their clients, who
may need specially trained staff to care for them and special equipment and facilities to
meet their needs. Institutions supporting functional and access needs populations are
required by state and federal regulations to have disaster preparedness plans that provide
for evacuation and relocation of the institution's population to comparable facilities in an
emergency.
2. Mass care shelters for the general population are not staffed or equipped to handle
functional and access needs groups. These groups, particularly medical patients and
prisoners, should not be relocated to shelters used by the general public. In the event that
special facilities encounter difficulty in evacuating and relocating their clients, local officials
may need to assist those facilities in arranging transportation and in locating suitable
reception facilities. It may also be necessary to assist in relocating some medical patients
who are living at home.
3. Public shelters can generally accommodate individuals with functional and access needs
who require minimal care and are attended by their families or other caregivers.
E. Handling of Pets
1. Evacuees who go to the homes of relatives or friends or commercial accommodations with
their pets do no normally pose difficulties during an evacuation. However, evacuees with
pets seeking public shelter can create potential problems. For health reasons, pets are
not allowed in emergency shelters operated by the ARC and most other organized
volunteer groups. However, a number of studies have indicated that some people,
particularly the elderly, will not leave their homes if they cannot take their pets with them.
Hence, it is desirable to make reasonable arrangements for evacuees who come to public
shelters with pets. The City of Denton Animal Control Officer located in the police
department should coordinate these arrangements.
2. Depending on the situation, the City of Denton will use one or more of the following
approaches to handle evacuees arriving with pets:
C-7
Rev. 0611 B
56
a) Provide pet owners information on nearby kennels, animal shelters, and veterinary
clinics that have agreed to temporarily shelter pets.
b) Direct pet owner to a public shelter that has covered exterior corridors or adjacent
support buildings where pets on leashes and in carriers may be temporarily housed.
c) Set up temporary pet shelters at the North Texas State Fairgrounds in Denton.
F. Public Information
1. The public information staff is expected to develop emergency public information
messages to advise those who are or will be evacuating of the location of public shelters
and general shelter policies.
2. The public information staff should also provide information on the emergency situation to
shelter managers so they can pass such information on to shelter occupants.
G. Welfare Inquiries
We will attempt to answer disaster welfare inquiries to the extent possible using the
registration data obtained at shelters and other facilities. The Shelter Officer will respond to
inquiries until the ARC can assume that function. For more information on Welfare Inquiries,
see Section IKE of this annex.
H. Actions by Phases of Emergency Management
1. Mitigation:
a) Identify volunteer organizations that could assist in shelter,and mass care operations
and develop cooperative agreements.
b) In coordination with volunteer organizations, identify suitable shelters and feeding
facilities.
c) Sign agreements with volunteer organizations authorizing use of local government
facilities for shelter and mass care operations.
d) Encourage schools, churches, and volunteer groups to sign written agreements for
use of their facilities as emergency shelters.
2. Preparedness:
a) Send selected local officials to shelter management training and encourage those
organizations or agencies that will be making their facilities available for use as
shelters to send their personnel to such training.
b) In coordination with volunteer organizations, identify potential shelters, and develop
general shelter and mass care procedures for the local area.
c) Coordinate basic communication and reporting procedures.
d) Develop facility setup plans for potential shelters.
e) Identify population groups requiring special assistance during an emergency (i.e.,
senior citizens, functional and access needs, etc.) and ensure that preparations are
made to provide assistance.
3. Response'
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Rev. 06118
57
a) Open and staff shelters and mass care facilities.
b) Provide information to the public on shelter locations and policies.
c) Assist in the registration of evacuees.
d) Provide food, clothing, first aid, and other essential services to evacuees.
e) Maintain communications between mass care facilities and EOC.
f) Provider periodic reports on shelter occupancy and meals served.
g) Provide information to victims needing additional services.
4. Recovery:
a) Assist evacuees in returning to their homes if necessary.
b) Assist those who cannot return to their homes with temporary housing.
c) Deactivate shelters and mass care facilities and return them to normal use.
d) Inform public of any follow-on recovery programs that may be available.
VI. ORGANIZATION & ASSIGNMENT OF RESPONSIBUITIES
A. General
1. Our normal emergency organization, described in Section VI.A of the Basic Plan and
depicted in Attachment 3 to the Basic Plan, will carry out shelter and mass care
operations.
2. Operations will be organized in accordance with NIMS guidelines.
3. The City of Denton is expected to be assisted by the ARC, other volunteer organizations
active in disaster, and local volunteer groups and charitable organizations in conducting
shelter and mass care operations. The Shelter Officer is responsible for coordinating the
efforts of local government, volunteer groups, and other agencies involved in shelter and
mass care operations.
B. Task Assignments
1. The City Manager will:
a) Direct the opening of local shelter and mass care facilities and the closing of such
facilities when they are no longer needed.
b) Approve release of emergency public information materials on shelter locations and
guidance on what people should bring and not bring to public shelters prepared by the
public information staff.
c) Coordinate shelter and mass care efforts with the ARC, disaster support agencies,
and other local governments, where appropriate.
d) Request shelter and mass care support from ARC, disaster support agencies, and
other local governments or the State if local resources are insufficient.
2. The EMC will:
C-9
Rev. 06118
58
a) Coordinate shelter and mass care planning with the ARC, Shelter Officer, the PIO, the
Human Services Officer, other local officials, and volunteer organizations.
b) When the situation warrants, recommend to the City Manager that shelter and mass
care operations be implemented. Recommendations on the number of facilities to be
activated and specific facilities to be used should be coordinated if possible with the
ARC and other volunteer organizations that will operate/support those facilities.
c) Coordinate with the functional managers in the EOC to provide support for shelter and
mass care activities.
d) Receive reports on shelter and feeding operations from the Shelter & Mass Care
Officer. During major emergencies, summarize shelter and mass care activities in the
periodic Situation Report; see Annex N, Direction & Control, concerning this report.
e) When conditions warrant, recommend to the City Manager that shelter and mass care
facilities will be closed.
3. The Incident Commander will:
Identify requirements for shelter and mass care support needed as a result of an
evacuation.
4. The Parks and Recreation Director shall serve as Shelter Officer and will:
a) Coordinate with the American Red Cross - Dallas Branch/Denton Office to manage
local shelter and mass care activities. See Appendix 1 to this annex.
b) In coordination with the American Red Cross, identify potential shelter and mass care
facilities. See Appendix 1 to this annex.
c) Ensure cooperative agreements with the American Red Cross relating to shelter and
mass care support are up-to-date. See Appendix 2 for pertinent information.
d) When shelters are opened, coordinate with the American Red Cross to identify
requirements for facility security and fire protection requirements for shelters in
cooperation with the police and fire departments.
e) Assist with resource support for shelter operations.
f) Receive reports on shelter and mass care operations from the American Red Cross
and provide summary information at EOC briefings.
g) Respond to disaster welfare inquiries until that function is assumed by the American
Red Cross.
5. Shelter Managers (American Red Cross) will:
a) Staff and open shelters and keep them operating as long as necessary.
b) Register shelter occupants and assist in answering disaster welfare inquiries.
c) Arrange for mass feeding if required.
d) Identify additional resource requirements to the Shelter Officer.
e) Coordinate with the Shelter Officer to provide individual and family support services as
needed.
f) Submit a daily mass care facility status report to the Shelter Officer that indicates the
number of shelter occupants, the number of meals served, and the condition of the
facility, and also identifies any problem areas.
g) Maintain records of supplies received and expended.
C-10
Rev.06/18 59
h) When directed, terminate operations, turn in equipment and unused supplies, return
the facility to its original condition, and submit a final report mass care facility status
report.
6. The Police Chief will:
Provide security and law enforcement at shelter and mass care facilities, as required.
7. The Fire Marshal will:
a) inspect shelter and mass care facilities for fire safety.
b) Provide and maintain shelter fire extinguishers.
c) Train shelter management staff in fire safety and fire suppression, as needed.
B. Technology Services will:
Assist with providing additional telephone and Internet services at the shelter locations, as
required.
9. The Transportation Officer will:
a) Arrange transportation for evacuees in shelters to feeding sites if necessary.
b) Arrange transportation for shelter equipment, food, clothing, blankets, comfort kits,
and other shelter supplies to shelter and mass care facilities.
c) Upon request, provide transportation for return of evacuees without vehicles to their
homes.
9. The Health and Medical Officer will:
a) Coordinate basic medical assistance for individuals in mass care facilities.
b) Monitor health and sanitation conditions in mass care facilities.
10. The Human Services Officer will:
a) Coordinate provision of clothing, blankets, personal care items and other items to
evacuees.
b) Upon request, coordinate disaster mental health services for occupants of mass care
facilities.
11. The PIO will:
a). Provide information to the public on the locations of shelters and shelter operating
policies.
b) Provide updates on the emergency situation to shelter managers to be passed on to
shelter occupants.
c) Provide public information on closure of shelters and return of evacuees to their
homes.
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Rev. 06/18 60
12. The Animal Control Officer will:
a) Coordinate arrangements to provide temporary facilities for evacuees arriving at
shelter and mass care facilities with pets.
b) Be prepared to provide shelter managers with information on procedures for handling
evacuees with pets.
13. The American Red Cross
Pursuant to a cooperative agreement between the ARC and the City of Denton. the ARC
has agreed to do the following:
a) Staff and operate shelter and mass care facilities.
b) Register evacuees.
c) Provide mass feeding for victims and emergency workers.
d) Provide emergency assistance for other essential needs.
e) Process inquiries from concerned families outside the disaster area.
14. Denton ISD School Superintendent will:
Shelter students in school buildings when the situation warrants.
15. Water/Wastewater/Electric Utilities will
To the extent possible, ensure power. water supply, and sanitary services are operable at
shelter and mass care facilities during emergency conditions.
16. Other Volunteer Groups
The following groups have agreed to provide the services indicated through the Denton
County Volunteer Organizations Active in Disasters (VOAD). Note: Contact
Names/Numbers and services provided are on file in the Emergency Operations Center
American Red Cross — Dallas Area Chapter (Denton Office)
Catholic Charities
Christian Community Action
Civil Air Patrol
Denton Bible Church
Denton County Amateur Radio Emergency Services (ARES)
Denton County Community Emergency Response Team (CERT)
Denton County Health Department
Denton County Medical Reserve Corps (MRC)
Denton Independent School District (ISD)
Hope. Inc.
Immaculate Conception Catholic Church
Monsignor King Outreach Center
North Central Texas Area Agency on Aging
Our Daily Bread
Retired and Senior Volunteer Program (RSVP)
Salvation Army
Society of Saint Vincent DePaul
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SPAN
Sweat Team Ministries
United Methodist Church — North Texas Conference
United Way of Denton County
Volunteer Center of North Texas
VII. DIRECTION AND CONTROL
A. General
1 The City Manager shall establish priorities for and provide policy guidance for shelter and
mass care activities.
2. The EMC will provide general direction to the Shelter Officer regarding shelter and mass
care operations.
3. The Shelter Officer will plan and manage the conduct of shelter and mass care activities,
coordinating as necessary with volunteer organizations, such as the ARC. that participate
in shelter operations or mass feeding and other departments and agencies.
4 The ARC will provide shelter and feeding managers who will be responsible for the
operation of the individual facilities.
5 Methods of direction and control will be consistent with NIMS guidelines.
B. Line of Succession
1. The line of succession for the Shelter Officer (Parks and Recreation Director):
a Assistant Parks & Recreation Director
b. Program Area Manager— Recreation Centers
c. Business Manager
2. The line of succession for other shelter and mass care personnel will be in accordance with
existing policies and SOPs.
VIII. READINESS LEVELS
A. Level 4: Guarded Conditions
See the mitigation and preparedness activities in sections V.H 1 and V.H.2 of this annex.
B. Level 3: Elevated Readiness
1 Alert key staff and volunteer organizations involved in shelter and mass care activities of
threat.
2 Review personnel availability and assignments.
3. Assess potential shelter and mass care requirements.
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62
4. Review and update lists of lodging and feeding facilities and check on availability of
facilities.
5. Monitor the situation
C. Level 2: High Readiness
1. Place staff on standby and make preliminary assignments. Identify personnel to staff the
EOC when activated.
2. Update estimate of shelter and mass care requirements.
3. In coordination with volunteer organizations, check on availability of facilities and identify
facilities that will actually be used.
4. In coordination with volunteer organizations, develop tentative shelter and feeding facility
opening sequence
5. Identify requirements for pre-positioning equipment and supplies.
6. Draft information for release to the public concerning shelter locations.
D. Level 4: Severe Situation
1. Deploy selected personnel to the EOC to monitor the situation and support precautionary
activities. Place other staff on-call.
2. Update estimate of shelter and mass care requirements.
3. In coordination with volunteer organizations, update potential facility use plans and
tentative facility opening sequence.
4. In coordination with volunteer organizations, develop updated staff assignments for
emergency operations.
5. Consider precautionary staging of personnel, equipment, and supplies.
6. Coordinate with the Communications Officer on anticipated communications
requirements.
7. Coordinate with the Transportation Officer on anticipated transportation requirements.
8. If appropriate, provide the public information about potential shelter locations.
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IX. ADMINISTRATION AND SUPPORT
A. Records
1. Shelter and feeding facility managers shall maintain a record of supplies received and
expended. Copies of these records will be provided to the Shelter Officer, who shall
maintain a consolidated file.
2. Documentation of Costs. All departments and agencies will maintain records of personnel
and equipment used and supplies expended during shelter and mass care operations as a
basis for possible cost recovery from a responsible party or insurer or possible
reimbursement of expenses by the state or federal government.
B. Reports
1. Shelter Managers will report occupancy.and number of meals served figures to the Shelter
Officer in the EOC daily.
2. The EOC will include shelter occupancy information in the periodic Situation Report sent
to the Disaster District and other agencies. Information on the Situation Report is provided
in Annex N, Direction & Control.
3. The ARC and other volunteer groups may also report shelter and feeding information
through their organizational channels.
C. Training & Exercises
1. The EMC will coordinate with the ARC to ensure that shelter management and other
appropriate training is made available to local officials and volunteers who participate in
shelter and mass care activities. All departments and organizations should ensure that
their personnel are trained to accomplish the tasks assigned to them.
2. Emergency exercises shall periodically include a shelter and mass care scenario based
on the hazards faced by this jurisdiction. Volunteer organizations that participate in
shelter and mass care operations shall be invited and encouraged to participate in such
exercises.
D. Communications
The primary communications between shelter and mass care facilities and the EOC will be by
telephone. If telephones cannot be used, radios should be provided; amateur radio operators
may be able to assist with communications needs.
E. Welfare Inquiries
1. The City of Denton will attempt to respond to disaster welfare inquiries until the ARC can
establish a Welfare Inquiry system to answer requests from relatives and friends
concerning the safety and welfare of evacuees or those in disaster areas. The Welfare
Inquiry system uses information from shelter lists, casualty lists, hospitals, and other
sources to aid in family reunification and in responding to inquiries from immediate family
C-15
Rev. 06/18 64
members from outside the affected area about the status of their loved ones. A Welfare
Inquiry system may not be established in short duration emergency situations.
2. Mass care facilities assist in Welfare Inquiries by gathering information on disaster victims
though registration of victims at shelters. Assistance may also include the distribution of
postcards to shelter residents for their use in contacting family members outside the
affected area. The organization of the Welfare Inquiry function may vary considerably.
For a small-scale operation, the local ARC chapter may provide assistance. For a large
operation, a Welfare Inquiry team may established. The need for the Welfare Inquiry
function and its composition depend on factors such as the number of families affected,
media coverage of the event, lack of communication capabilities in the affected area, and
the number deaths, injuries, and illnesses.
3. Shelter managers must be aware of the importance of confidentiality in gathering and
releasing information about shelter occupants. Welfare Inquiries will be addressed to the
Shelter Officer until the ARC assumes responsibility for this function.
F. External Assistance
If shelter and mass care needs cannot be satisfied with local resources and those obtained
pursuant to inter-local agreements and from volunteer organizations, authorized local officials
may request state assistance from the Disaster District Committee (DDC) 4 in Hurst. For
more details on requesting state assistance, see Section V.F of the Basic Plan.
X. ANNEX DEVELOPMENT & MAINTENANCE
A. The Parks & Recreation Director shall serve as the Shelter Officer and is responsible for
developing and maintaining this annex. Recommended changes to this annex should be
forwarded as needs become apparent.
B. This annex will be reviewed annually and updated in accordance with the schedule outlined in
Section X of the Basic Plan. -
C. Departments and agencies assigned responsibilities in this annex are responsible for
developing and maintaining SOPs covering those responsibilities.
XI. REFERENCES
A. ARC Disaster Services Program, Mass Care--Preparedness and Operations, ARC 3031,
April 1987.
B. ARC Disaster Services Program, Disaster Welfare Inquiry, ARC 3044, April 1996.
C. Annex C (Shelter & Mass Care) to the State of Texas Emergency Management Plan
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Rev. 06118 65
D. Texas American Red Cross home page: www.redcrosstexas.org. This site contains
information on the Texas ARC as well as, information on the coverage areas for the ARC
Chapters as well as addresses and phone numbers for those chapters.
Appendices:
Appendix 1 ............................................................................... Reception and Care Facilities
Appendix 2............................................................................Shelter& Mass Care Documents
Appendix 3 ....................................................:.......................... Hurricane Reception and Care
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66
Appendix 2 to Annex C
RECEPTION AND CARE FACILITIES
A. Buildings listed in this appendix have been surveyed for their suitability as temporary
reception and care facilities. The buildings surveyed fall into the following categories:
1. Public schools with multi-purpose rooms, showers, and cafeteria facilities.
2. Church facilities such as parish centers with kitchens.
3. Governmental facilities such as recreation centers, community centers, or activity centers
for senior citizens.
B. The following are definitions used in the facilities listing:
1. Estimated Shelter Capacity: The estimated short-term capacity of the facility based on 40
square feet per person.
2. Estimated Feeding Capacity: The estimated number of people for which the facility can
prepare food e.g. three simple meals per day.
3. Shelter Agreement:
a. Indicate the organization the building owner(s) have the shelter agreement with e.g.
ARC, TSA, churches, or other volunteer group(s).
b. An "N" or a "No" response in this column indicates that the building is not presently
covered by a shelter agreement.
RECEPTION AND CARE FACILITIES LISTING
EST. FEEDING I TOILETS& I SHOWERS BACK-UP FACILITY USE
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Appendix 2 to Annex C
NAME/ADDRESS CAP. FACILIITES/ NUMBER? & GENERATOR? AGREEMENT
CAPACITY? NUMBER? WITH RED
CROSS?
Denia Recreation 158 (Contract Yes/6 Yes/2 No Yes
Center food service
1001 Parvin Street will be
provided)
Denton Civic Center 220 (Contract Yes/10 No No Yes
321 E. McKinney Street food service
will be
provided)
Denton Senior Center 72 (Contract Yes/11 No No Yes
509 North Bell Ave. food service
will be
provided)
Immaculate Conception 50 On File With Red Cross
Catholic Church
2255 N. Bonnie Brae St.
MLK Recreation Center 161 (Contract Yes/7 Yes/2 No Yes
1300 Wilson Street food service
will be
provided)
North Lakes Rec. Center 157 (Contract Yes/6 Yes/2 No Yes
2001 Windsor food service
will be
provided)
Saint Andrews 102 On File With Red Cross
Presbyterian
300 W. Oak Street
Trinity Presbyterian 54 On File With Red Cross
Church
UNT Bahnsen 220 On File With Red Cross
UNT Physical Education 450 On File With Red Cross
Building
University of North 300 On File With Red Cross
Texas — Coliseum
* Note: Camp Copass and the UNT Coliseum are the primary hurricane evacuee shelters
for Denton.
* Secondary Note: For the local homeless population, shelters are available at The
Salvation Army Shelter (1508 E. McKinney St.) and Monsignor King Outreach Center (300
S. Woodrow Ln.)
C-2-2
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68
Appendix 2 to Annex C
SHELTER & MASS CARE DOCUMENTS
APPENDIX 2
FACILITY USE AGREEMENTS
Facility Use Agreements between the City of Denton and the American Red Cross are
on-file in the City Secretary's Office for the following City facilities:
Denton Civic Center
Denton Senior Center
Denia Recreation Center
MLK Recreation Center
North Lakes Recreation Center
Date Agreements Signed: May 11 2017
C-2-3
Rev. 06118
69
Appendix 3 to Annex C
HURRICANE RECEPTION & CARE
APPENDIX 3
RECEPTION AND CARE OF HURRICANE EVACUEES
NORTH CENTRAL TEXAS SHELTER FRAMEWORK - JUNE 2016
This framework is intended to provide guidance and is not prescriptive or comprehensive.
The actions described in this framework are not necessarily completed during every
incident, nor is every activity that may be required described in this plan. Federal, state
and local agency personnel should use judgement and discretion to determine the most
appropriate actions at the time of the incident. The guidelines provided in this framework
are not intended to override local or regional plans, but should complement those
planning activities.
Preface
The North Central Texas Shelter Hub Framework is designed to outline how the region
will coordinate the arrival, transportation and the designated placement of evacuees who
are sheltered in the North Central Texas area during an evacuation from the Texas coast,
the State of Louisiana or other instances where a mass evacuation may occur.
This plan complies with Homeland Security Presidential Directive 5 (HSPD-5) and
Presidential Policy Directive 8 (PPD-8) and takes into account the needs of the whole
community. The state and organizations involved operate within the principles of the
National Incident Management System (NIMS) in support of the National Response
Framework (NRF).
This framework does not prohibit any jurisdiction from implementing additional
requirements or operating procedures within that jurisdiction.
Overview and Purpose
Successful operation of the North Central Texas Shelter Hub relies on the effective
coordination between multiple levels of government. This plan defines a standard
approach to providing shelter hub operational support.
Goal
To facilitate the communication and coordination of shelter operations when jurisdictions
in the North Central Texas area are requested to shelter evacuees from outside of their
jurisdiction.
Audience
- Texas Emergency Management Council representatives.
- State Operation Center personnel.
- Disaster District Committee Chairs.
- Local jurisdictions with sheltering responsibilities.
- The State of Louisiana-GOHSEP.
- Other evacuation stakeholders.
C-3-1
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Appendix 3 to Annex C
Planning Assumptions
- The State of Texas State Operations Center requests the activation of shelter hub
operations.
- Evacuees may come from outside the North Central Texas area.
- Evacuees will arrive into the Metroplex by various transportation methods, including
personal vehicles.
- Point to point shelter agreements may be present in the Dallas — Fort Worth area.
- Successful local shelter operations may require assistance from the State of Texas.
- The shelter hub framework requires a minimum of 24-36 hours to be fully operational.
- Evacuees will arrive with service animals and pets.
- This plan outlines guidelines for emergency sheltering, not temporary housing, with
phased repatriation back to areas closer to impacted areas.
Concept of Operations
This section outlines the functional strategies by which the North Central Texas
Shelter Hub is supported by Disaster District 4 Garland/Hurst, state partners, and
other agencies or jurisdictions involved in shelter hub operations in the North
Central Texas Region.
Successful shelter hub operations require a complex coordination of city, county, state,
non-profit and private sector partners. Coordinated operation of the shelter hub system
allows for the equitable distribution of individuals requiring sheltering across the region,
the effective use of resources and the ability of jurisdiction(s) to operate in coordination
with statewide partners.
Shelter hub operations are successful when
- Activation procedures of the shelter hub system are clearly outlined and understood.
- Regional operational strategies are understood.
- Shelter evacuee placement decisions are made according to pre-existing strategies.
- Effective communication tools are used to coordinate the flow of information across all
layers of government.
Three operational strategies are outlined in this document to facilitate successful
operations of the North Central Texas shelter hub system.
Strategy 1 — Define the shelter hub framework support processes.
Strategy 2 — Define an operational strategy for regional coordination.
Strategy 3 — Decision-making support for the distribution order of evacuees
The strategies described above are designed to be used by the state or DDCs and do not
override local policies, procedures or plans.
C-3-2
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Appendix 3 to Annex C
Strategy 1: Define the shelter hub framework support process.
This section describes the activities of DDCs leading up to the activation of the
Mesquite Reception Center, the Vehicle Replenishment Point and support from
other organizations.
The State of Texas State Operations Center(SOC) may activate the Mesquite Reception
Center located in and operated by the City of Mesquite. This activation may come from
the SOC in the form of a mission tasking via WebEOC. In order to prepare for activation
of the reception center, several important tasks must take place before a mission tasking
is issued.
Those tasks include:
- Opening lines of communication between all DDCs.
- Notifying DFW Airport and Dallas Love Field of the intent to shelter in North Texas.
- Polling local jurisdictions current shelter capacity.
- Establishing operational battle rhythms and an evacuee distribution order.
The State of Texas SOC may also request activation of the Vehicle Replenishment Point
(VRP) to restock and refuel buses after evacuees have been transported to shelter
locations. The VRP would be located in and operated by the City of Arlington in
conjunction with state and/or private resources. This activation may come from the SOC
in the form of a mission tasking via WebEOC. Prior to activation of the VRP. the City of
Arlington must make space available for the arrival of state and/or private transportation
resources.
The diagram on the next page is designed to display some of the major components of
Strategy 1: Define shelter hub framework support process.
C-3-3
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72
Appendix 3 to Annex C
Host Jurisdictions NCT DD
Tropical Event Threatens Texas coast
Initiate communications with coastal DDCs
1
Create Incident in
WebEOC
1
Establish Texas and
SOC battle rhythm
Establish North Central Texas battle rhythm
Request shelter Notify DFW and Love
availability from counties Field airports
in each DDC AOR
Counties request
shelter availability from
cities in their respective
county
1
Counties receive shelter
availability and create
county"batting order" DOCs receive shelter
availability and"batting
order"from counties
Develop evacuee
distribution roster
Mission
Continue monitoring NO Tasking for
the situation Shelter Hubs
created
Counties/Cities receive
mission taskings and
begin operations Mission Tasking
♦ counties/cites to shelter YES
Mission Tasking Mesquite J
for Reception Center
Mission Tasking Arlington
for Vehicle Replen.Point
C-3-4
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Appendix 3 to Annex C
Strategy 2: Define an operational strategy for regional coordination.
This section gives an overview of how organizations involved coordinate during
active sheltering operations in North Central Texas.
When evacuees depart a state embarkation site or evacuated area, they will move
toward the Dallas-Fort Worth Metroplex to the Mesquite Reception Center. Disaster
District Committee 4 Garland and Hurst will work to support the operations of the local
jurisdictions.
i
Below is a list of pre-defined processes to outline communication and coordination
channels when shelter operations have been activated in the north central Texas region.
- DDCs Hurst and Garland will coordinate with one another
- DDC liaisons will be provided from Hurst to Garland and from Garland to Hurst.
- DDC 4 Garland and DDC 4 Hurst coordinate with the American Red Cross, Texas
Military Department and other support organizations as necessary and required by the
operation.
- DDCs coordinate with the State Operations Center.
- DDC 4 Garland coordinates with evacuating jurisdictions laterally and working through
the SOC.
- All DDCs will coordinate with their respective counties.
- All counties will coordinate with the jurisdictions within their respective geographic
boundaries.
- The Mesquite Reception Center coordinates information with DDC 4 Garland and will
request resources from the state through Dallas County.
- The Vehicle Replenishment Point in Arlington coordinates information with DDC 4 Hurst
and will request resources from the state through Tarrant County.
- Evacuees arriving by plane to Dallas Love Field or DFW International Airport will be
transported directly to sheltering jurisdictions via state-provided busses.
- A regional Joint Information System (JIS) will be activated as needed.
The diagram on the next page explains how organizations involved coordinate with each
other during active shelter operations in North Central Texas.
C-3-5
Rev. 06/18
74
.
SOC
State Impact NCT
Embarkation Area DDCs
Site DDCs
Arlington
Mesquite Vehicle
Garland Hurst
Evacuating Reception Replenishment
Counties Center M
nties
Evacuating
Cities
Host
County
alias
ounty
Cities
LEGEND Coordination F .
CoordinationRequest
Request Flow Q-
Shelters
ET
75
Appendix 3 to Annex C
Strategy 3: Decision making support for the distribution order of evacuees.
The section below outlines decision making processes and factors for shelter
opening and closing methodology.
Based on county prioritization, the following principles should be considered.
- Based on expected inflow. the DDC may request shelters "ramp up" and prepare to
open for surge capacity. As a shelter is opened, the DDC will request the next shelter on
the "batting order" to ramp up until the DDC confirms from the state that evacuation
efforts are complete.
-Available large capacity shelters closest to the Mesquite Reception Center, Dallas Love
Field, and/or Dallas-Fort Worth International Airport will be opened before smaller or
more distant shelters, as appropriate
- Self-sufficient shelters (those that require limited or no state resources to open) will be
opened first to maximize resource availability.
- Balance shelter locations and burden.
- When an open shelter accepts self-evacuees and processes them into their operations,
they will maintain accurate counts of all evacuees taking shelter and report such to the
county and DDC. The DDC will ascertain available shelter space remaining from an open
shelter before making additional distributions to it.
Guiding thoughts on shelter closing/collapsing methodology will be:
- Collapse shelters within a county first as evacuees begin to return home
- Collapse smaller shelters into larger open shelters within the region.
- Collapse shelters from outlying areas into metro areas as appropriate.
- Make every effort to limit the number of times an evacuee is moved from shelter to
shelter. The goal is to move an evacuee only once.
- Jurisdictions are requested to provide 24 hour notice prior to closing a shelter
The schedule below includes expected events; the list is not prescriptive and will be
implemented based on sound situational awareness and event driven requirements.
C-3-7
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Appendix 3 to Annex C
Approximate Event Trigger Responsible
Time Point Agency
Hurricane threat detected (Category 3 or
greater)
DDC 4 Garland & Hurst initiates
coordination/communication with coastal TDEM-DDCs/SOC
H-120 DDCs and the SOC
WebEOC incident established Yes TDEM-SOC
DDC 4 Hurst & Garland establish
coordinated battle rhythm (NCT Battle Yes DDCs
Rhythm) Jurisdictions
Local
SOC requests DDC's to poll for regional Yes TDEM-SOC
shelter availability
H-102
DDCs request county EMCs to poll local DDCs
jurisdiction
H-96 NDMS Patient Rostering and Evacuation Yes TXDHSHS/HHS
Plan to DFW Hospitals begins
State of Texas activates the Mesquite Yes TDEM-SOC
Reception Center through STAR
H 72 State of Texas activates Vehicle Yes TDEM-SOC
Replenishment Point through STAR
State of Texas activates initial shelter Yes TDEM-SOC
facilities through STAR
Counties return shelter availabilities Local Jurisdictions
H-64
DDCs ask counties to develop DDCs
county-specific shelter populating order
Counties return their county-specific
shelter populating order to DDCs Local Jurisdictions
H-56
DDC liaisons activated to respective DDCs
DDCs
H-54 DDC 4 Hurst communicates shelter DDC Hurst
C-3-8
Rev. 06/18
77
Appendix 3 to Annex C
population order to DDC 4 Garland
DDC 3 Garland (in coordination with 4
Hurst) determines area shelter populating DDCs
order
Pre-identified State resources will be Yes TDEM-SOC
in-region and operational
H-52
DDC 4 Garland publishes regional shelter Yes DDC Garland
population order
Air Evacuation begins Yes TDEM/FEMA
Mesquite Reception Center operational, Yes City of Mesquite
H-48 begins receiving evacuees
First shelter open, ready to accept Yes Local Jurisdictions
evacuees
C-3-9
Rev. 06/18
78
Appendix 3 to Annex C
Assignment of Responsibilities
This section specifies the responsibilities of stakeholders with capabilities during
the duration of shelter hub operations.
Jurisdictions, agencies and organizations that support shelter hub operations response
may be perform the general tasks listed below.
General Responsibilities
General Responsibilities Checklist
Complete Task
❑ Determine staff requirements.
Identify specific personnel who can fill extended emergency duty positions
in required positions. Ensure that the number of personnel identified is
adequate.
Train representatives in accordance with NIMS requirements and ensure
that these representatives are made aware of the capabilities of their
parent organizations to provide assistance and support and be prepared
to provide recommendations.
_ Ensure appropriate actions guides and standard operating guides are
L developed and maintained.
❑ Develop and maintain contact lists and notification procedures.
Develop and maintain procedures for identifying. locating. and
committing. deploying, and accounting for agency emergency support
resources.
❑ Assist with fulfilling intrastate and interstate mutual aid when possible.
Provide situational and operational status reports in accordance with
existing procedures and/or as requested by the primary agency.
❑ Support and coordinate functional needs support services.
C-3-10
Rev. 06/18
79
Appendix 3 to Annex C
Agency/Organization Responsibilities
Responsibilities are organized by stakeholder into preparedness, response and recovery
phases. Some agencies provide personnel and/or equipment, while other agencies offer
knowledge and expertise in working with response agencies, the vendor community, or
commercial organizations or associations in supplying services, or in restoration of
disrupted services. Disaster District Committee (DDCs)
DDC Responsibilities
Complete Pha - Task Type
❑ Coordinate with DDCs on sheltering operations.
❑ Provide liaison to DDCs when requested.
Provide liaison to Mesquite Reception Center or
❑ Arlington Vehicle Replenishment Point when
re uested.
Coordinate with local jurisdictions within
❑ geographic boundaries.
❑ Coordinate with SOC.
❑ Coordinate with evacuating districts.
❑ Activate the DDC when necessary.
City of Mesquite
City of - • - Responsibilities
Complete Phase
Operates the Mesquite-Reception Center.sk •
City of Arlington
City of Arlington Responsibilities
Complete Task Type
-
Acquire VRP location with adequate space in
preparation for arrival of private/State
resources.
State Operations Center (SOC
SOC Responsibilities
Complete - Task Type
Create incident in WebEOC.
Initiates STAR to NCT facilities.
Mass Care/Volunteer A enc Active in Disasters
• ' - Responsibilities
Complete - Task Type
Provide mass care liaison to the DDC upon
request.
❑ Support local shelter operations in accordance
with local agreements and upon request.
C-3-11
Rev. 06/18 80
Appendix 3 to Annex C
Authority
Strategic planning guidance and authorities governing the enactment and
implementation of this annex are summarized below.
Authority
Statute Relevance Link
Allows for reentry of areas previously evacuated because of a http://www.statute
Section disaster or threat of disaster. s leg is.state.tx.us/
418.050, Docs/GV/htm/GV.
Texas Reentry procedures may vary for different types of disasters. 418.htm#418.050
Governm
ent Code Phased reentry plan shall
- Recognize the role of local emergency management directors in
making decisions regarding the timing and implementation of
reentry plans for a disaster.
- Provide local emergency management directors with sufficient
flexibility to adjust the plan as necessary to accommodate the
circumstances of a particular emergency
Develop a reentry credentialing process and include its use in the
reentry plan
The Texas Department of Public Safety shall provide support for the
credentialing process.
If the assistance of a person who holds a license, certificate, permit, http://www.statute
Section or other document qualification in a professional, mechanical, or s.legis.state.tx.us/
418.117, other skill is requested by a state agency or local government entity Docs/GV/htm/GV.
Texas under the system, the person is considered licensed, certified. 418.htm#418.117
Governm permitted. or otherwise documented in the political subdivision in
ent Code which the service is provided as long as the service is required.
The commissioner of public health or a health authority may, with http://www.statute
Chapter respect to an area quarantine imposed under this chapter, exercise s.legis.state.tx.us/
508 Texas any power for a response to the introduction of an environmental or Docs/HS/htm/HS.
Health toxic agent into the environment under this section that is authorized 508.htm
and by Section 81.085 for a response to an outbreak of a communicable
Safety disease.
Code
Whenever any person holds a license, certificate, or other permit http://www.statute
Chapter issued by any state party to the Compact evidencing the meeting of s.legis.state.tx.us/
778, qualifications for professional. mechanical, or other skills, and when Docs/HS/htm/HS.
Texas such assistance is requested by the receiving party state, such 778.htm
Health & person shall be deemed licensed, certified, or permitted by the state
Safety requesting assistance to render aid involving such skill to meet a
Code declared emergency or disaster, subject to such limitations and
conditions as the governor of the requesting state may prescribe by
executive order or otherwise
C-3-12
Rev. 06/18
81
i
Appendix 3 to Annex C
Maintenance and Changes
This section describes the process by which this document will be maintained and
updated.
Development and Maintenance
This plan is developed and maintained by the North Central Texas Regional Sheltering
Working Group comprised of stakeholder entities having a role in regional mass care
operations.
The NCT Shelter framework will be reviewed annually before May 1 and or following a
real world/exercise activation. All reviews and updates will be at the discretion of the
North Central Texas Regional Sheltering Working Group
Record of Change
CHANGE DATE OF CHANGE MADE INITALS AND
NUMBER CHANGE DATE ENTERED
1 April-May Full plan review and update NCT Working
2016 Group
For More Information
For more information on this framework contact Irish Hancock at
irish.hancock@arlingtontx.gov or Carrie Little at clittle@plano.gov
General questions should be directed to Rafael Reyes, District Coordinator (DDC 4
Hurst, Texas Division of Emergency Management, Rafael.Reyes@dps.texas.gov)
www.txdps.state.tx.us/dem/Preparedness/plansUnit.htm
C-3-13
Rev. 06/18
82
Council •
• pan Requests Requests Answered by Department
20/21 Council Person
Paul Meltzer
Deb Armintor Community Svcs -
Jesse Davis Environmental Svcs
Mayor Gerard Hudspeth Public Works _
Vikki Byrd Capital Projects
Brian Beck utlities 11% 23%
Alison Maguire CM() -
0 5 10 15 20 Library
Legal
Fire
Police 23olo
Requests made by Q uarter Tech Services
Airport
97 Public Affairs;Customer Svc
100 67
Economic Development
50 p D Development Svcs Lb..:
p 0 = Finance Paul Meltzer• Deb Armintor • Jesse Davis
Q3 2122 04 2122 Audit • Mayor Gerard Hudspeth• Vikki Byrd
Municipal Court Brian Beck • Alison Maguire
Procurement
Real Estate
Risk.
Total • pen Other
Elected O ficial Som erequests involve m Jtiple departments,causing the
Requests0 10 20 30 total requests by departm ant to add up higher than the
="i
Subm it New total request count
30 Request
83
Policy and Worksession Requests smartsheet
Date I Summary of Request Staff Assigned Department
1 0 ' Council Member Beck , 01/13/22 Can staff clarify the limits of municipal governments'authority regarding the enforcement of Frank Dixon,Mack Reinwand Legal Municipal Court Police Information provided to CM Beck by Legal Dept.
misdemeanor violations?
2 0 Mayor Hudspeth 01/18/22 Can staff facilitate a meeting between a local business owner,the Chamber of Commerce,and Erica Sullivan Economic Development Staff will facilitate a meeting and information will be provided in a
Economic Development to explore available grants? future Friday Report.
3 Mayor Hudspeth 01/24/22 Request relating to speed signs.Seeking specific language from the Mayor. Daniel Kremer Public Works-Streets 2-minute pitch scheduled for 211 meeting.
4 I_I Council Member Maguire 01/25/22 Can staff clarify the plans regarding any changes to Roselawn Drive and who is handling them? Becky Diviney CIP-Capital Projects Information will be provided in a future Friday Report.
5 Q Council Member Beck 01/27/22 Will staff reach out to Frontier regarding broken,in-ground,access boxes that pose a safety Monica Benavides City Manager's Office Information will be provided in the Jan.28 Friday Report.
hazard?
6 �_� Council Member Davis 01/28/22 Can staff contact local nonprofit to discuss the possibility of an in-kind donation of Dyno Dirt? Stephen Gay Wastewater Information will be provided in a future Friday Report.
7 Q Council Member Maguire 01/30/22 Will staff provide clarification on early voting locations? Rosa Rios City Secretary's Office Information provided to CM Maguire and will be included in the Feb.
4 Friday Report.
6 Mayor Hudspeth 01/30/22 City's policy regarding display of political flags on private property. Dan!Shaw,Frank Dixon Community Services Police Information will be provided in a future Friday Report.
9 ❑ Council Member Davis 01/31/22 Can staff provide a winter weather update on city facilities? Scott Gray Facilities Information will be provided in a future Friday Report.
10 Q Council Member Davis 01/31/22 Can staff clarify selection guidelines for the 9%HTC? Dani Shaw Community Services Information will be provided in a future Friday Report.
Council Member Beck 01/31/22 Can staff confirm if TDHCA guidelines will support the development that will occur farthest from Dani Shaw Community Services Information will be provided in a future Friday Report.
11 other developments in the event of a tie?Can staff indicate how this does(or doesn't)align with city
strategic goals resisting"sprawl"and/or promoting infll?
12 ❑ Mayor Hudspeth 01/29/22 Turn signage @ Fort Worth Drive&1-35-No lane signage. Becky Diviney CIP-Capital Projects Information will be provided in a future Friday Report.
13 ❑ Mayor Hudspeth 01/29/22 Will staff review Dallas Housing Opportunity Fund to determine whether a similar program would Dani Shaw Community Services Information will be provided in a future Friday Report.
benefit the City of Denton?
14 Q Mayor Hudspeth 01/29/22 Explore feasibility of a dumpster concierge service option for apartments. Brian Boemer Solid Waste Information will be provided in a future Friday Report.
15 Q Mayor Hudspeth 01/29/22 Explore creation of a program that helps business owners who want to start/expand a child care David Gaines Economic Development Information will be provided in a future Friday Report.
facility.
16 0 Mayor Hudspeth 01/29/22 Can staff contact Stoke regarding availability of combined warehouse&office space to allow David Gaines Economic Development Information will be provided in a future Friday Report.
product shipments?
17 Q Mayor Hudspeth 01/29/22 Can staff confirm that a voting location(Voertman's)w111 use only one entrance? Rosa Rios City Secretary's Office Information will be provided in a future Friday Report.
18 Mayor Hudspeth 01/29/22 Status of Fred Moore Dragons football additions-Rail Trail. Gary Packan Public Works-Parks Information will be provided in a future Friday Report.
19 Q Mayor Hudspeth 01/29/22 Program to allow Golden Triangle Mail to receive funds for pending changes? David Gaines Economic Development Information will be provided in a future Friday Report.
20 ❑ Mayor Hudspeth 01/29/22 Can staff clarify why the American Legion Hall is unavailable for online rental? Gary Packan Public Works-Parks Information will be provided in a future Friday Report.
21 Q Mayor Hudspeth 01/29/22 Next steps&timing for North Gateway small area plan? Scott McDonald,Tina Firgens Development Services Information will be provided in a future Friday Report.
22 Mayor Hudspeth 01/29/22 Status update on Hickory Street construction. Becky Diviney CIP-Capital Projects Information will be provided in a future Friday Report.
23 Q Council Member Byrd 01/31/22 Can staff address the accumulation of personal items around the MKOC?Discussions on"No Dani Shaw Community Services Information was provided directly to CM Byrd and will be included
Trespassing"signs? the Feb.4 Friday Report.
24 0 Council Member Maguire 02/01/22 Has staff discussed a partnership with DCTA to provide transportation to shelters and warming David Gaines City Manager's Office Information will be provided in a future Friday Report.
stations during inclement weather?
25 0 Council Member Maguire 02/01/22 Can staff provide a copy of the city's Emergency Management Plan to council? Bob Martinez Fire Information was provided directly to Council and will be included in
the Feb.4 Friday Report
26 0 Council Member Armintor 02/02/22 Can staff reach out to the developer working on Archer Trail regarding trash? Becky Diviney CIP-Capital Projects Information will be provided in a future Friday Report.
27 Council Member Armintor 02/02/22 Can staff provide an update on whether DCTA Go Zone will be operational and free during Winter David Gaines City Managers Office Information will be provided in a future Friday Report.
Storm Landon?
28 ❑ Mayor Hudspeth 02/03/22 Can staff assist a local business with a Frontier permit delay? Becky Diviney Public Works Information will be provided in a future Friday Report.
29 ❑ Council Member Beck 02/03/22 Questions about small animal hunting inside city limits. Frank Dixon,Gary Packan Police Public Works-Parks Information will be provided in a future Friday Report.
30 0 Council Member Beck 02/03/22 Will staff address integration of various transit modalities into both emergency and inclement Ryan Adams City Manager's Office Information was provided directly to the Council member and will be
weather plans? provided in the Feb.4 Friday Report.
Exported on February 4,2022 4:17:49 PM CST 84 Page 1 of 1
February 2022
1 2 3 4 5
2:00 pm-CC Work Session 3:00 PIvf Animal Shelter Advisory 8:00 a.m.Agenda Committee
6:30 pm-CC Regular Committee
Session 8:30 a.m.DEDC
3:00 PM-Health and Building
Standards Commission
4:00 M Public Art Committee
6 7 8 9 10 11 12
5:30 PM-Internal Audit Advisory 10:00 am-CC Work Session 11:00 a.m.EDPB 8:30 a.m.DEDC 10:00 a.m.-Development Code
Review Committee
6:00 PM Parks Recreation and Cancelled-3:00 PM-Airport 4:00 PIVl Public Art Committee
Beautification Board Advisory Board 12:00 p.m Community Services
Advisory
5:00 PM-Planning and Zoning
13 14 15 16 17 18 19
Cancelled-9:00 AM-Public 2:00 pm-CC Work Session 9:00 AM-Ivbbility Committee 9:00 am Public Utilities Board
Utilities Board 6:30 pm-CC Regular Ivbeting
10:00 am-Joint CC/P&Z Session 3:00 PM-Health and B uMing
Standards Con>rnission
5:30 PM-Historic Landmark
Commission
20 21 22 23 24 25 26
1:00 PM-CC-City NImager 1:00 PM-Civil Service 3:00 PM-Board ofEthics 10:00 a.m.-Development Code
Interviews Commisson Review Committee
4:00 PM-Planning and Zoning
12:00 PM-Bond Oversight
6:00 PM-Police Chiefs Advisory Connruttee
Board
27 28
9:00 AM-Public Wities Board
5:30 PM-Zoning Board of
Adjustment
85
March 2022
1 2 3 4 5
2:00 pm-CC Work Session 4:00 PNL Public Art Committee
6:30 pm-CC Regular
Session 3:00 PM-Health and Buidmg
Standards Commission
6 7 8 9 10 11 12
6:00 PN-Parks Recreation and 3:00 PM—Airport Advisory Board 10:00 a.m—Development Code
Beautification Board ReviewConm&ee
4:00 PM—Planning and Zoning
13 14 15 16 17 18 19
9:00 AM—Public Utilities Board 3:00 PM—Persons w/Disabilities
3:00 PM-Health and Budding
Standards Commission
20 21 22 23 24 25 26
5:30 PM—Historic Landmark 2:00 pm-CC Work Session 9:00 AM-Nbbility Committee 10:00 a.m—Development Code
Corimussion 6:30 pm-CC Regular 1teting ReviewConnnittee
Session
1:00 PM—Civrl Service
Commision
4:00 PM—Planning and Zoning
27 28 29 30 31
9:00 AM—Public Utilities Board 3:00 PM—Board of Ethics
5:30 PM—Zoning Board of
Adjustment
86
April 2022
1 2
3 4 5 6 7 8 9
6:00 PIVL Parks Recreation and 2:00 pm-CC Work Session 4:00 M Public Art Committee 10:00 a.m—Development Code
Beautification Board 6:30 pm-CC Regular ReviewCorrnnittee
Session 3:00 PM-Health and Building
Standards Connnission
10 11 12 13 14 15 16
9:00 AM—Public Utilities Board 3:00 PM—Airport Advisory Board
4:00 PM—Planning and Zoning
5:30 PM—Hstoric Landmark
Commission
17 18 19 20 21 22 23
5:30 PM-Traffic Safety 2:00 Pm-CC Work Session 9:00 AM-Mobility Conaruttee 3:00 PM-Health and Building 10:00 a.m—Development Code
Commission feting 6:30 pm-CC Regular meeting Standards Connnission Review Committee
Session
24 25 26 27 28 29 30
9:00 AM—Public Utilities Board 1:00 PM—Civil Service 3:00 PM—Board ofEthics
Commisson
5:30 PM—Zoning Board of 4:00 PM—Planning and Zoning
Adjustment
5:30 PM—Internal Audit Advisory
87
Cityof Denton City Hall
215 E. McKinney St.
Denton,Texas 76201
www.cityofdenton.com
DENTON Meeting Agenda
City Council
Tuesday, February 15,2022 4:00 PM Council Chambers
Council Work Session Room
WORK SESSION BEGINS AT 4:00 P.M.IN THE WORK SESSION ROOM
REGULAR MEETING BEGINS AT 6:30 P.M.IN THE COUNCIL CHAMBERS
CLOSED MEETING BEGINS IMMEDIATELY FOLLOWING THE WORK SESSION IN THE
COUNCIL WORK SESSION ROOM
REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL
Citizens are able to participate in one of the following ways (NOTE: Other than public hearings, citizens are
only able to comment one time per agenda item; citizens cannot use both methods to comment on a single
agenda item.Public comments are not held for work session reports.):
• eComment — On February 11, 2022, the agenda was posted online at
www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to make virtual comments using
the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar.
Within eComment, citizens may indicate support or opposition and submit a brief comment about a specific
agenda item. Comments may be submitted up until the start of the meeting at which time the ability to
make an eComment will be closed. Similar to when a citizen submits a white card to indicate their position
on an item, the eComments will be sent directly to members of the City Council immediately upon entry
into the module and recorded by the City Secretary.
City Council Members review comments received in advance of the meeting and take that public input into
consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards
submitted in support or opposition to an item during the public comment period. Comments will not be
read during the meeting. The City Secretary will reflect the number of comments submitted in
favor/opposition to an item, the registrant's name, address, and (summary of) comments within the Minutes
of the Meeting, as applicable.
OR
• By phone — Citizens wishing to speak over the phone during this Council meeting, may call (940)
349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until
the item is opened for discussion by the Council. When the call is initially received, a staff member will
receive the caller's information and either: 1) offer to call the citizen back when it is time for them to speak,
or 2) record the caller's information, support or opposition, and comment. If the caller chooses to record
their support or opposition, rather than speaking during the meeting, the Mayor will announce the number
of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the
voice of each caller will be broadcast into the meeting during the public commenting time of their desired
agenda item. Individuals will be able to comment once per agenda item,no matter the method.
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• At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone).
Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a
public report, see the information below.
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Tuesday, February 15, 2022, at 4:00 p.m. in the Council Work Session Room at City Hall,
215 E.McKinney Street,Denton,Texas at which the following items will be considered:
WORK SESSION
1. Citizen Comments on Consent Agenda Items
This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its
consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person
who wishes to address the City Council regarding these items may do so by utilizing the "By Phone"
registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE
CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City
Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the
Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call.
2. Requests for clarification of agenda items listed on this agenda.
3. Work Session Reports
A. ID 21-2633 Receive a report, hold a discussion, and give staff direction regarding 2021 International
Building Codes,International Residential Code, and International Fire Code.
[Estimated Presentation/Discussion Time: 30 minutes]
B. ID 22-006 Receive a report and hold a discussion on the Police Department Overview.
[Estimated Presentation/Discussion Time: 45 minutes]
C. ID 22-051 Receive a report, hold a discussion, and give staff direction on pending City Council
requests for:
[Estimated Presentation/Discussion Time: 30 minutes]
Following the completion of the Work Session, the City Council will convene in a Closed Meeting in the
Council Work Session Room to consider specific item(s) when these items are listed below under the Closed
Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any
item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended,
or as otherwise allowed by law.
1. Closed Meeting:
A. ID 22-127 Deliberations regarding Real Property - Under Texas Government Code Section
551.072;
Receive information from staff, discuss, deliberate, and provide staff with direction
pertaining to the potential purchase of real property situated in the M. H. Davis Survey,
Abstract No. 377, City of Denton, Denton County, Texas, located on the west side of the
7400 Block of Tom Cole Road, where a public deliberation of such potential purchase
would have a detrimental effect on the City's position in negotiations with a third party.
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Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open
Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final
decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the
Texas Government Code (the `Public Power Exception'). The City Council reserves the right to adjourn into a
Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq.
(The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of
the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings
Act,including,without limitation Sections 551.071-551.086 of the Texas Open Meetings Act.
NOTE: Any item for which a formal action at the Regular Meeting has been taken by Council may
be subject to a request for a motion for reconsideration at any time during the meeting, at the
Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings
Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting
will be placed on the agenda and considered at the next official meeting of the City Council.
Following the Closed Meeting, the City Council will reconvene in Open Meeting to take action, if any, on
matters discussed in closed session.
AFTER DETERMINING THAT A QUORUM IS PRESENT, THE REGULAR MEETING OF
THE CITY OF DENTON CITY COUNCIL WILL CONVENE AT 6:30 P.M. IN THE COUNCIL
CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS AT WHICH
THE FOLLOWING ITEMS WILL BE CONSIDERED:
1. PLEDGE OF ALLEGIANCE
A. U.S.Flag
B. Texas Flag
"Honor the Texas Flag—I pledge allegiance to thee,Texas, one state under God,one and indivisible."
2. PROCLAMATIONS/PRESENTATIONS
3. PRESENTATION FROM MEMBERS OF THE PUBLIC
A. Review of procedures for addressing the City Council.
B. Reports from members of the public shall be received through the following two (2) methods. A total
of up to seven (7) speakers are permitted to provide public comment and may include any combination of
prior registration and open microphone speakers.
1) Pre-registration. This section of the agenda permits any person who has registered in advance to
make a citizen report regarding a public business item he or she wishes to be considered by the City
Council. Each speaker is allowed a maximum of four (4) minutes to present their report. At the conclusion
of each report, the City Council may pose questions to the speaker or may engage in discussion. If the
City Council believes that a speaker's report requires a more detailed review, the City Council will give the
City Manager or City Staff direction to place the item on a future work session or regular meeting agenda
and advise staff as to the background materials to be desired at such meeting.
a. ID 22-320 Mr. Stephen Dillenburg follow up to comments made at previous meetings regarding
general public welfare concerns.
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2) Open Microphone. This section of the agenda permits any person who has not registered in
advance for a citizen report to make comments about public business items not listed on the agenda. Such
person(s) shall have registered using the "Virtual White Card" or `By Phone" process outlined by the City
on its website or meeting notice.
During open microphone reports under this section of the agenda, the Council may listen to citizens speak.
However, because notice of the subject of the open microphone report has not been provided to the public
in advance, the Texas Open Meetings Act limits any deliberation or decision by the Council to: a proposal
to place the item on a future agenda; a statement of factual information; or a recitation of existing policy.
Council Members may not ask the open microphone speakers questions or discuss the items presented
during open microphone reports.
NOTE: If audio/visual aids during presentations to Council are needed, they must be submitted to the City
Secretary 24 hours prior to the meeting.
4. CONSENT AGENDA
Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff
recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to
implement each item in accordance with the Staff recommendations. The City Council has received
background information and has had an opportunity to raise questions regarding these items prior to
consideration.
Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent
Agenda (Agenda Items A — W). This listing is provided on the Consent Agenda to allow Council Members
to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent
Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be
considered as the first items following approval of the Consent Agenda.
A. ID 22-307 Consider approval of the minutes of January 4 and January 11,2022.
B. ID 22-091 Consider nominations/appointments to the City's Boards, Commissions, and Committees:
Airport Advisory Board, Animal Shelter Advisory Committee, Board of Ethics,
Committee on Persons with Disabilities, Community Services Advisory Committee,
Health & Building Standards Commission, Historic Landmark Commission, Internal Audit
Advisory Committee, Library Board, Parks, Recreation & Beautification Board, Planning
& Zoning Commission, Public Art Committee, Public Utilities Board, Sustainability
Framework Advisory Committee, Traffic Safety Commission, and Zoning Board of
Adjustment.
C. ID 21-2764 Consider adoption of an ordinance of the City of Denton approving a Consent to
Sublease between Ezell Aviation Inc. and Ameriflight, LLC, for the lease covering the
properties located at 4855 Sabre Lane, 4933 Sabre Lane, and 5011 Sabre Lane, at the
Denton Enterprise Airport; and providing an effective date. Airport Advisory Board
recommends approval(4-0).
D. ID 22-144 Consider approval of a resolution of the City of Denton adopting the City of Denton
Parks,Recreation and Trails System Master Plan, and declaring an effective date.
E. ID 22-090 Consider approval of a resolution of the City of Denton adopting the Denton Affordable
Housing Strategic Toolkit; and providing an effective date.
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F. ID 22-286 Consider adoption of an ordinance of the City of Denton amending the Comprehensive
Zoning Ordinance, Appendix B, Article 28a, Section 28a-5(a) of the Code of Ordinances
to remove the special qualifications of the Historic Landmark Commission members; and
providing for an effective date.
G. ID 22-193 Consider adoption of the City of Denton authorizing the City Manager to execute an
Interlocal Agreement with the City of Corinth for the City of Corinth to subsidize half the
cost of the annual full-service non-resident card at the Denton Public Library for Corinth
residents; providing for the expenditure of funds therefor; and providing an effective date.
The Library Board recommends approval(4-0).
H. ID 22-227 Consider adoption of an ordinance considering all matters incident and related to the
issuance, sale and delivery of up to $100,000,000 in principal amount of "City of Denton
General Obligation Refunding Bonds"; authorizing the issuance of the Bonds; delegating
the authority to certain City officials to execute certain documents relating to the sale of
the Bonds; approving and authorizing instruments and procedures relating to said Bonds;
enacting other provisions relating to the subject; and providing an effective date.
I. ID 22-229 Consider adoption of an ordinance considering all matters incident and related to the
issuance, sale and delivery of up to $300,000,000 in principal amount of "City of Denton
Utility System Revenue Refunding Bonds, Series 2022"; authorizing the issuance of the
bonds; delegating the authority to certain city officials to execute certain documents
related to the sale of the bonds; approving and authorizing instruments and procedures
relating to said bonds; enacting other provisions relating to the subject; and providing an
effective date.
J. ID 22-293 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to
execute a supplement to the agreement for street lighting service between Oncor Electric
Delivery Company LLC and the City of Denton for Townsend Green - McKinney Street
and Trinity Road; authorizing the expenditure of funds; and providing for an effective date.
K. ID 22-291 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Flow-Line
Construction, Inc., for the construction of the Windsor Capacity Upgrade Project
consisting of a new wastewater line installation along West Windsor Drive from the
intersection of Fireside Lane and West Windsor Drive moving west for 3,900linear feet
to the intersection of North Bonnie Brae Street and West Windsor Drive; providing for
the expenditure of funds therefor; and providing an effective date (CSP 7847- awarded
to Flow-Line Construction,Inc.,in the not-to-exceed amount of$1,331,615.25).
L. ID 22-292 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, rejecting any and all competitive proposals under RFP 7853 for Scrap
Wooden Utility Pole Disposal service that can remove and dispose of power-distribution
utility poles for Denton Municipal Electric; and providing an effective date(RFP 7853).
M. ID 22-294 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, approving proposals from Ameri-Mex Contractors Inc., and authorizing the
expenditure of funds for the reconstruction of a residential property located at 806 Cross
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Timber Street, under the City of Denton Home Improvement Program; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7863 - Ameri-Mex
Contractors Inc., in the not-to-exceed amount of$256,149.00).
N. ID 22-295 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Berry, Dunn,
McNeil & Parker, LLC dba Berry Dunn, through The Interlocal Purchasing System
(TIPS) Cooperative Program, Contract # 200105, for the Citywide Enterprise Asset
Management Consolidation Assessment; providing for the expenditure of funds therefor;
and providing an effective date (File 7870- awarded to Berry, Dunn, McNeil & Parker,
LLC dba Berry Dunn,in the two(2)year not-to-exceed amount of$99,750.00).
O. ID 22-296 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Cubic ITS, Inc., for
Gridsmart Video Detection Systems for the Traffic Department to be stocked in the City
of Denton Warehouse; providing for the expenditure of funds therefor; and providing an
effective date (IFB 7881 - awarded to Cubic ITS, Inc., for three (3) years, with the
option for two (2) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of$2,380,000.00).
P. ID 22-297 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Bureau Veritas
Technical Assessments LLC., to conduct Facilities Condition Assessments on all City
owned buildings for the Facilities Management Department; providing for the expenditure
of funds therefor; and providing an effective date (RFP 7886 - awarded to Bureau
Veritas Technical Assessments LLC., in the not-to-exceed amount of$375,963.75).
Q. ID 22-298 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Techline, Inc., for
the purchase of electrical tape for the City of Denton Warehouse; providing for the
expenditure of funds therefor; and providing an effective date (IFB 7888 - awarded to
Techline, Inc., for three (3) years, with the option for two (2) additional one (1) year
extensions,in the total five(5)year not-to-exceed amount of$144,000.00).
R. ID 22-299 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Freedom
Commercial Services, LLC, for private property nuisance abatement services for the City
of Denton; providing for the expenditure of funds therefor; and providing an effective date
(RFP 7892 - awarded to Freedom Commercial Services, LLC, in the three (3) year
not-to-exceed amount of$302,500.00).
S. ID 22-300 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with McNeilus Financial,
Inc., dba McNeilus Truck and Manufacturing Co through the Houston-Galveston Area
Council of Governments (H-GAC) Cooperative Purchasing Program Contract Number #
RH08-20, for the purchase of one (1) McNeilus Front Load Commercial Refuse Body
Front Load truck, including mounting and repainting of the truck cab for the Solid Waste
Department; and providing an effective date (File 7912 - awarded to McNeilus Financial,
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Inc., dba McNeilus Truck and Manufacturing Co, in the not-to-exceed amount of
$133,256.00).
T. ID 22-302 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Associated Supply
Company, Inc., through the Buy Board Cooperative Purchasing Network Contract #
597-19, for the purchase of one (1) Genie model GTH-5519 Telehandler for the Solid
Waste Department; providing for the expenditure of funds therefor; and providing an
effective date (File 7913 - awarded to Associated Supply Company, Inc., in the
not-to-exceed amount of$67,970.55).
U. ID 22-303 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Romco Equipment
Company, LLC, which is an authorized dealer for Volvo Construction Equipment North
America, LLC, through the Sourcewell Cooperative Purchasing Network Contract
Number 032119-VCE, for the purchase of one (1) Volvo Model L110H Wheel Loader
for the Solid Waste Department; authorizing the expenditure of funds therefor; and
declaring an effective date (File 7914- awarded to Romco Equipment Company, LLC, in
the not-to-exceed amount of$266,196.00).
V. ID 22-304 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Wilson Office
Interiors, LLC, which is an authorized dealer for Allsteel through the Omnia Partners
Contract Number R191802, for the acquisition and installation of office furniture and
furnishings for the Police Headquarters Renovation, Indoor Firing Range, and Substation
through an online marketplace; providing for the expenditure of funds therefor; and
providing an effective date (File 7941 - awarded to Wilson Office Interiors, LLC, in the
not-to-exceed amount of$2,500,000.00).
W. ID 22-305 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Elizabeth Akamatsu
Fenci, for art design and production services for the public art sculpture installation to be
located at the Bonnie Brae Roundabout for the Parks and Recreation Department;
providing for the expenditure of funds therefor; and providing an effective date (RFP
7865 - awarded to Elizabeth Akamatsu Fenci, in the not-to-exceed amount of
$50,000.00). The Public Art Committee recommends approval
5. PUBLIC HEARINGS
A. ID 22-135 Hold a public hearing to receive comments from the public regarding a proposed
comprehensive non-discrimination ordinance for the city of Denton.
B. PD21-000le Hold a public hearing and consider adoption of an ordinance of the City of Denton,
Texas, regarding a change in the zoning district and use classification on approximately
95.18 acres from Residential 4(R4) District a Planned Development (PD) District and
5.25 acres from Residential 7 (R7) District to a Planned Development (PD) District,
totaling approximately 100.43 acres. The 95.18-acre site is generally located northwest of
the intersection of Deerwood Parkway and Grant Parkway and the 5.25-acre site is
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generally located northeast of the intersection of North Loop 288 and Kings Row, in the
City of Denton, Denton County, Texas; adopting an amendment to the City's official
zoning map; providing for a penalty in the maximum amount of $2,000.00 for violations
thereof; providing a severability clause and an effective date. The Planning and Zoning
Commission voted [5-1] to recommend approval the request. (PD21-000le, Kings Way,
Julie Wyatt)
6. ITEMS FOR INDIVIDUAL CONSIDERATION—CONSIDERATION OF THE USE OF
EMINENT DOMAIN TO CONDEMN REAL PROPERTY INTERESTS
A. ID 22-181 Consider adoption of an ordinance of the City of Denton determining the public use, need,
and necessity for the acquisition of various (i) permanent water line easements, (ii)
permanent sanitary sewer easements, and (iii) temporary construction easements,
generally located along Loop 288 and US 77 between Interstate Highway 35E to Nicosia
Street, situated in the Nathan Wade Survey Abstract No. 1407, BBB&C RR Co. Survey
Abstract No. 141, all in the City and County of Denton, Texas, and more particularly
described in the Attached Exhibit "A" (collectively, the "Property Interests"); authorizing
the City Manager and City Attorney to acquire the Property Interests by agreement, if
possible, including making all offers required by law; authorizing the use of the power of
eminent domain to condemn the property interests if agreements cannot be reached;
authorizing the City Attorney, to file eminent domain proceedings if necessary; authorizing
the expenditure of funding; making findings; providing a savings clause; and providing an
effective date.
7. ITEMS FOR INDIVIDUAL CONSIDERATION
A. ID 21-2649 Consider adoption of an ordinance of the City of Denton, Texas city council of the City
of Denton, Texas: amending section 28-26 of the Denton Code of Ordinances, by
repealing the 2012 edition of the international building code and adopting the 2021 edition
of the International Building Code, with amendments regulating and governing the
conditions and maintenance of all property, buildings and structures; by providing the
standards for supplied utilities and facilities and other physical things and conditions
essential to ensure that structures are safe, sanitary and fit for occupation and use;
providing for the issuance of permits and collection of fees; providing for severability;
providing for repealer; providing for continuation of prior law; providing a penalty;
providing for publication and establishing an effective date.
B. ID 21-2650 Consider adoption of an ordinance of the of the Denton, Texas: amending the Municipal
Code of the City of Denton, Sections 28-33 and 28-34, by repealing the 2012 edition
and adopting the 2021 edition of the International Residential Code, regulating and
governing the construction, alteration, movement, enlargement, replacement, repair,
equipment, location, removal and demolition of detached one and two family dwellings
and multiple single family dwellings (townhouses) not more than three stories in height with
separate means of egress in; providing for the issuance of permits and collection of fee;
providing for severability; providing for repealer; providing for continuation of prior law;
providing a penalty;providing for publication and effective date.
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C. ID 22-131 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or
their designee, to accept on behalf of the City an offer from the Texas Department of
Transportation ("TxDOT") in the amount of $220,810.00 for the purchase of a 0.668
acre tract of City-owned property in the B.B.B. & C.R.R. Co. Survey, Abstract No.
141, generally located at the northwest corner of the intersection of Interstate Highway 35
and U.S. Loop 288 - West; authorizing the City Manager, or their designee, to execute all
documents necessary to consummate the contemplated transaction including a
Memorandum of Agreement, a Possession and Use Agreement, and a Special Warranty
Deed; authorizing the City Manager, or their designee, to carry out all duties of the City
pursuant to the Agreements
D. ID 21-2143 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or
designee, to enter a Development Agreement with the First Texas Homes, Inc., or the
purpose of accepting approximately 18.037 acres of land for Public Park use as well as
purchasing an adjoining 4.881 acres for Public Park use.
E. ID 22-201 Consider approval of an ordinance of the City of Denton authorizing the City Manager, or
designee, to enter into a Development Agreement between the City of Denton and US
Alliance Prominence Venture, LLC for the dedication of Park Land for a City Park at the
Prose Prominence Development; Authorizing acceptance of land; and providing an
effective date.
F. ID 22-132 Consider adoption of an ordinance ordering an election to be held in the City of Denton,
Texas, on May 7, 2022 and, if a runoff election is required, on June 18, 2022, for the
purpose of electing Council Members to Places 5 and 6 and electing a Mayor to Place 7
of the City Council of the City of Denton, Texas; prescribing the time and manner of the
conduct of the election to be in accordance with joint election agreement and contract for
election services with the Election Administrator of Denton County; providing a
severability clause;providing an open meetings clause; and providing an effective date.
G. ID 22-310 Consider approval of a resolution of the City of Denton providing for removal for cause of
a Member of the Health and Building Standards Commission, in accordance with Article
XIV, Section 14.16 of the Denton City Charter; providing notice; and providing an
effective date.
H. ID 22-321 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
cooperation, authorizing the City Manager to execute a contract with North Rock
Construction, LLC, for construction of the outdoor tennis courts at North Lakes Park for
the Parks and Recreation Department; providing for the expenditure of funds therefore;
and providing an effective date (RFP 7716-02 - awarded to North Rock Construction,
LLC,in the not-to-exceed amount of$5,197,486.53).
1. ID 22-323 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal
corporation, authorizing the City Manager to execute a contract with Techline, Inc., for
galvanized steel transmission poles, anchor cages, and associated hardware for Denton
Municipal Electric; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7873 - awarded to Techline, Inc., in the not-to-exceed amount of
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$4,738,873.00).
8. CONCLUDING ITEMS
A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council
or the public with specific factual information or recitation of policy, or accept a proposal to place the
matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open
Meetings Act, provide reports about items of community interest regarding which no action will be taken,
to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules;
an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about
an upcoming event organized or sponsored by the governing body; information regarding a social,
ceremonial, or community event organized or sponsored by an entity other than the governing body that
was attended or is scheduled to be attended by a member of the governing body or an official or employee
of the municipality; or an announcement involving an imminent threat to the public health and safety of
people in the municipality that has arisen after the posting of the agenda.
B. Possible Continuation of Closed Meeting topics,above posted.
CERTIFICATE
I certify that the above notice of meeting was posted on the official website
(https://www.cityofdenton.com/en-us/govern nent/open/agendas-minutes) and bulletin board at City Hall, 215
E. McKinney Street, Denton, Texas, on February 11, 2022, in advance of the 72-hour posting deadline, as
applicable, and in accordance with Chapter 551 of the Texas Government Code.
CITY SECRETARY
NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY
WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR
USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX
SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.
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Tentative Work Session Topics and Meeting Information
Updated: February 4, 2022
Meeting Date Item Le istar ID De artments Involved Type Estimated Time
Comprehensive Plan-Follow up 21-2654 Development Services Council Priority
February 8,2022 400
Work Session Only(10:00 a.m.-2:00 p.m.)
Mobility Plan-Follow up 22-096 Engineering/Capital Projects Council Priority
Total Est.Time: 4:00
Comprehensive Plan-Follow up 22-036 Development Services Council Priority
February 14,2022-Joint CC/P&Z
4:00
Work Session Only
(10:00 a.m.-2:00 p.m.) Mobility Plan-Follow up 22-097 Engineering/Capital Projects Council Priority
Total Est.Time: 4:00
Building Codes,International Residential Code,International Fire Code 21-2633 Building Inspections City Business 0:30
Police Department Overview 22-006 Police Department City Business 0:45
February 15,2022
Work Session(@2:00 p.m.) Two-Minute Pitch: 22-051 City Manager's Office Council Request 0:30
Regular Meeting(@6:30 p.m.) Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 2:15
Other Major Items for Meeting:NDO Public Hearing;Order General Election
February 22,2022 City Manager Interviews 22-220 Human Resources City Business 4,00
Closed Session(@1:00 p.m.-5:00 p.m.) Total Est.Time: 4:00
Other Major Items for Meeting:n/a
CIP:Property Acquisition Follow-Up 21-2779 Internal Audit City Business 0:30
Audit of Energy Management Office Admin(&Closed Meeting) 21-2402 Internal Audit Internal Audit Report 0:30
Parkland Dedication and Park Development Fees 21-2142 Parks&Recreation City Business 1:00
Roadway Impact Fees 21-2604 Engineering/Capital Projects City Business 1:00
March 1,2022 Drone Program 22-120 Police Department City Business 1:00
Work Session(@2:00 p.m.) Placeholder-Comp Plan Update TBD Development Services Council Priority TBD
Regular Meeting(@6:30 p.m.)
Placeholder-Mobility Plan TBD Engineering/Capital Projects Council Priority TBD
Two-Minute Pitch: 22-052 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Energy Mgmt Office Audit 22-311 Internal Audit;Legal City Business 0:30
Total Est.Time: 5:00
Other Major Items for Meeting: Public Hearing on Comp Plan&Mobility Plan
March 15,2022 NO MEETING-Spring Break(March 14-18)
Leave Policies 22-179 Human Resources Council Request TBD
Solid Waste Strategy Follow-up TBD Solid Waste Council Priority TBD
Annual Financial Audit 21-2786 Finance City Business 0:30
March 22,2022 Tent/Tiny Home Village RFI TBD Procurement Community Development Council Initiated TBD
Work Session(@2:00 p.m.) Sustainability Framework Fund Workplace(FY 21-22) 22-161 Environmental Services City Business 1:00
Special Called Meeting Covid-19 Update 22-316 City Manager's Office Council Priority 0:30
Two-Minute Pitch: 22-156 City Manager's Office 1council Request 1 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 3:00
Other Major Items for Meeting: Public Hearing on Comp Plan,Consideration of Disaster Declaration and Order
Update for City DCTA Board Representative 21-2804 City Manager's Office City Business 0:30
Wastewater Collections Audit 21-2781 Internal Audit City Business 0:30
Prioritizing Area Plans 21-2676 Development Services City Business 1:00
April 5,2022
Work Session(@2:00 p.m.)
Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-053 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 300
Other Major Items for Meeting:
Wastewater Reclamation Audit 22-243 Internal Audit City Business 0:30
Automated Notification Dashboard Development Services Council Request TBD
April 19,2022
Work Session(@2:00 p.m.)
Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-054 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 1:30
Other Major Items for Meeting:
May 3,2022
Work Session(@2:00 p.m.)
Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-121 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 1:00
Other Major Items for Meeting:
American Rescue Plan Act of 2021&2nd Year ARP Funds 22-266 Finance City Business TBD
May 17,2022
Work Session(@2:00 p.m.)
Regular Meeting(@6:30 p.m.)
Two-Minute Pitch: 22-122 City Manager's Office Council Request 0:30
Closed Meeting Item(s) TBD Legal City Business 0:30
Total Est.Time: 100
Other Major Items for Meeting:Canvass General Election,Order Runoff if needed
Estimated Work
Item Legistar ID Departments Type
Session Date
Electric Rates and Budget 21-2405 Finance City Business Date/Mins TBD
Economic Development Programs and Policy Discussion 21-1330 Economic Development City Business Date/Mins TBD
Work Session Dates to be Determined Sanger ETJ Boundary Adjustment 21-2653 Development Services City Business Date/Mins TBD
Item Dates Departments Type Estimated Work
Session Date
Council Priorities and Significant Work Plan FY 2022-23 Budget Development February- Finance Budget Summer 2022
Items to be Scheduled October 2022 All other departments
Procurement of a"tiny home"Housing Solution(requested from Housing Study Work Session) June Community Services Council Priority June
Item Date Approved Department Estimated Hours to Requestor
Complete
Approved Council Request Work Sessions to be Traffic Feedback Signs I Feb.1,2022 I Public Works-Streets I I Hudspeth
Scheduled
*This is for planning purposes only.Dates are subject to change. 98
1 Street Closure Report: Upcoming Closures smartsheet
SCR Feb 7th - 13th
Street/Intersection Description Department Contact
Bell Ave Texas St Withers St 02/19/22 03/25/22 Water Distribution will be Water Tiffany Sherrane
1 installing a new water main line
and services.
Bernard St Hickory St Chestnut St 06/20/23 07/31/23 Water Distribution will be Water Tiffany Sherrane
2 replacing the water main line
and services.
3 Mockingbird Christopher Dr Penniman Dr 02/07/22 02/21/22 Installing Junction Box and Private Development Armando Beltran
connecting waterline
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2 Street Closure Report: Current Closures smartsheet
Street/Intersection M From To Closure Start Closure End I
Date Date Description Department Department Contact
1 Allred Rd JM Prosperity Farm Rustic Barn Bonnie Brae 09/27/21 07/31/22 Storm Installation,Cutting Private Development Public Jeremiah Tillman-David
Venue Grade on Allred Works Inspections
2 Amherst Georgetown Malone 10/18/21 02/25/22 Street Reconstruction Streets Roy San Miguel
Bell Ave Withers St Mingo Rd 01/07/22 02/18/22 Water Distribution will be Water Tiffany Sherrane
3 nstalling a new water main line
and services.
Bonnie Brae Street Scripture Panhandle 02/10/22 02/18/22 The contractor will begin Engineering Robin Davis
making the connection of the
new 42-inch Transmission Main
to the existing Main.Therefore,
both northbound lanes of
Bonnie Brae Street from
4 Scripture to Panhandle Street
will be closed.North bound
Traffic will be detoured to turn
right on Scripture,left on
Thomas,and left on Panhandle
to finally arrive back on Bonnie
Brae Street.Detour signs will be
posted accordingly.
5 Chestnut Street South Welch Street Bernard Street 10/18/21 03/31/22 Utility installations and Engineering Scott Fettig
pavement replacement.
8 Cyrus Way Teal Harvest Glen 01/10/22 02/18/22 Concrete Panel and Sidewalk Streets Roy San Miguel
Repair
Davis St Jannie St Hettie St 01/31/22 03/05/22 Wastewater Collections will be Wastewater Tiffany Sherrane
7 installing a new wastewater
main line and services.
Foxcroft Cir Emerson Old North 01/18/22 02/18/22 Residential roadway Engineering Dustin Draper
8 reconstruction and during the
construction only resident traffic
will be allowed.
9 Montecito Settlement Field Bend 01/18/22 03/04/22 Concrete Street Panel and Streets Roy San Miguel
Sidewalk Repair
10 North Texas Blvd. Eagle Dr to Oak There will be multiple phases of 12/13/21 08/01/22 Utility installations and Scott Fettig
closures.Will not be all at one pavement replacement.
Scripture St Marietta St Bradley St 02/01/22 03/04/22 Installation of 24"RCP pipe Drainage Gabriel Rodriguez
across the Street to a Storm
11 Drain Inlet on the south side of
the road on the south side of
the Road
12 Stella St. North Texas Blvd Bonnie Brae i 10/29/21 03/15/22 Utility installations and Engineering Scott Fettig
pavement replacement.
13 Welch Street Eagle Street West Collins St. 11/29/21 02/18/22 Utility installations and Engineering Scott Fettig
pavement replacement.
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3 Street Closure Report: Completed Closures smartsheet
I Closure Starr, Closure End I
Street/Intersection From Date Date Description Department Department Contact
Archer Trail Foxcroft Circle Emerson 11/08/21 02/16/22 Residential roadway Engineering Dustin Draper
1 reconstruction and during the
construction only resident traffic
will be allowed.
Bell Ave at Mingo Rd 11/22/21 01/06/22 Water Distribution will be Water Tiffany Sherrane
2 installing a new water main line
and services.
Foxcroft CIR Archer Trail Emerson 01/05/22 02/04/22 Residential roadway Engineering Dustin Draper
3 reconstruction and during the
construction only resident traffic
will be allowed.
4 Frame St @ Railroad Crossing 01/06/22 01/06/22 UPRR Planned maintenance
5 Hickory St @ Railroad Crossing 01/05/22 01/05/22 UPRR Planned maintenance
6 McKinney St @ Railroad Crossing 01/05/22 01/05/22 UPRR Planned maintenance
Montecito Buena Vista Palo Verde 11/29/21 01/07/22 Concrete Sidewalk Repair. Streets Robbin Webber
7 Remove failed sections and
install new concrete
Orr Street Elm Street Locust Street 10/25/21 01/19/22 Roadway Reconstruction this Engineering Dustin Draper
8 project only affects one
business and notification was
direct with the business owner.
9 Stuart Rd South of Keystone Court North of Keystone Court 01/24/22 02/02/22 Replacing concrete road panels Private Development Tucker Eller
10�:. rschun
weet Gate Lake View Autumn Path 01/03/22 02/11/22 Concrete Street Panel Repair Streets Roy San Miguel
11 Rd E Sherman Dr(FM 428) Sauls Rd 12/08/21 01/21/22 Drainage pipe extension and Engineering Dustin Draper
Turn lane addition
Williamsburg Row Jamestown Ln Nottingham Dr 10/26/21 01/28/22 Wastewater Collection will be Wastewater Tiffany Sherrane
12 installing a new wastewater
main line and services
13 Willis St @ Railroad Crossing 01/06/22 01/06/22 UPRR Planned maintenance
14 Windsor Bonnie Brae Parkside 08/09/21 01/25/22 Pavement Restoration Private Development Public Jeremiah Tillman-David
Works Inspections
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