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021122 Friday Staff Report
„ City Manager's Office " 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: February 11, 2022 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, Interim City Manager SUBJECT: Staff Report I. Council Schedule A. Meetings 1. Cancelled-Public Utilities Board on Monday,February 14,2022,at 9:00 a.m. in the Council Chambers. 2. Joint Work Session of the City Council and Planning and Zoning Commission on Monday, February 14, 2022, at 10:00 a.m. in the Council Chambers. 3. Library Board on Monday, February 14, 2022, at 5:30 p.m. at the South Branch Library. 4. Historic Landmark Commission on Monday, February 14, 2022, at 5:30 p.m. at the Development Service Center. 5. Work Session of the City Council on Tuesday,February 15,2022,at 3:00 p.m. followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. 6. Mobility Committee on Wednesday, February 16, 2022, at 9:00 a.m. in the City Council Chambers. 7. Public Utilities Board on Thursday, February 17, 2022, at 9:00 a.m. in the Council Chambers. 8. Cancelled - Health and Building Standards Commission on Thursday, February 17, 2022, at 3:00 p.m. at the Development Service Center. II. General Information & Status Update A. 2022-2023 Community Services FundingPriority riority Workshop—Each year, the City of Denton receives federal funds from the U.S. Department of Housing and Urban Development for community development, housing, and public services for low and moderate-income persons. The City of Denton needs public input to help determine OUR CORE VALUES Integrity • Fiscal Responsibility • Inclusion • Transparency • Outstanding Customer Service how these federal funds should be spent in Denton. The Community Services Department will host a virtual workshop Thursday, February 17, 2022, at 6 p.m. to share information about available funding and obtain community feedback. The workshop is in conjunction with a feedback survey administered in October 2021. Results from the survey will be shared during the workshop. Community members can register for the workshop online by visiting www.cityofdenton.com/communii=eetings and clicking `Register to attend' for the Community Services Funding Priority Workshop. Notice of the meeting was shared via email, social media, the City's website, and notices will be posted in the Denton Record-Chronicle and in libraries and recreation centers. Staff contact: Courtney Douangdara, Community Services B. Amended Internal Audit Reports — As of February 16, 2022, the City Auditor will reissue amended audit reports for several projects as listed below: 001 Customer Service Division 002 Procurement Card Process 003 Procurement Process 004 Police Property Room 005 Utility Street Cuts 006 Roadway Quality Management 007 Accounts Payable 008 Police Overtime 009 Capital Projects 010 Capital Projects Administration: Planning & Administration: Property Design Acquisition 011 Capital Projects 012 Economic Development: Administration: Construction Recruitment&Expansion 013 Grants Management 014 Facilities Maintenance These reports have been amended to include a modified General Accepted Government Auditing Standards compliance statement as follows,"We conducted this performance audit in accordance with generally accepted government auditing standards,with the exception of standard 4.18 regarding documentation of audit staff s continuing_professional education," whereby the emphasis was added to indicate the change. In addition, a footnote within each report references the reader to this staff report for further information. These reports were amended based on an assessment of the Internal Audit Department staffs continuing professional education requirements for calendar years 2019 and 2020,which found that the Department did not have adequate documentation to verify that all audit staff assigned to each project complied with continuing professional education standards. This information was initially communicated to the Audit/Finance Committee on February 10, 2021, in the Internal Audit Fiscal Year 2020-21 Quarter One Report. Staff made the decision to modify the compliance statement in this report based on experience gained while recently performing a peer review for another municipality. Nothing else within the reports was amended. Staff contact: Madison Rorschach, City Auditor's Office C. Summary of Council Direction on Inclement Weather Policy—On February 1, 2022, City Council received an update and held a discussion regarding possible modifications to the inclement weather policy, including the establishment of a 24- hour warming station and/or changes to the definition of"inclement weather". Staff 2 did not receive a consensus from Council to establish a 24-hour warming station or modify the inclement weather definition; however, staff received direction to pursue the enhancement of overnight shelter services provided by community partners. This includes the exploration of providing more hotel rooms. Additionally, Council gave direction to work with DCTA to generate more transportation solutions that would allow persons experiencing homelessness to more easily make their way to available shelters. Finally, staff will continue to find new and different ways to communicate our inclement weather resources to the community in general, and to unsheltered, unhoused persons in particular. Staff will provide updates to Council in a future Friday report. Staff contact: Ryan Adams, City Manager's Office D. Beto for Texas Political Event—This past Sunday, February 6, the organization Beto for Texas hosted a public event at Quakertown Park from 4 p.m. to 6 p.m. featuring Democratic gubernatorial candidate Beto O'Rourke. An estimated 350 community members attended the event. A counter protest group of an estimated 25 individuals were also in attendance. City of Denton police officers were on site to monitor the event and keep the peace. Two attendees were briefly detained and subsequently released and left the event. Prior to the event, the Special Events staff were in contact with the Beto for Texas event organizers to ensure public safety in accordance with the City's Special Event Ordinance (Ord. No. 2019-1160). Beto for Texas was issued a special event permit and utilized a full park rental of Quakertown Park for the event. Staff Contact: Autumn Natalie, Parks and Recreation E. Parks and Recreation Staffing — The Parks and Recreation Department (PARD) is successfully filling some staff positions while working around the current labor market challenges that make it difficult to hire for other departmental vacancies. Recently, PARD hired an Aquatics Coordinator, Athletics Coordinator, and participated in the recruitment of a Marketing and Outreach Coordinator to manage PARD communications. The department continues to look for solutions to current staffing challenges for other full-time, part-time, and seasonal positions. Staff contact: Nikki Sassenus, Parks and Recreation F. Interlocal Cooperative Agreement for Library Services —An Interlocal Cooperative Agreement for library services will be brought to City Council as a consent agenda item on February 15. The City of Corinth approached the Denton Public Library in 2014 about Corinth subsidizing the cost for its residents to purchase a Denton Public Library non-resident library card.Corinth did not have plans to begin providing library services as a city service but recognized its residents may need library services. The City of Corinth would pay half($25) of the non-resident library card fee and Corinth residents would pay the other half ($25) of the fee when getting a new account or annually renewing an existing account. Council was made aware of the informal partnership in 2014. The library wishes to formalize the agreement with an Interlocal Cooperative Agreement that articulates the City of Corinth will pay for half the cost of the non- resident fee for its residents. The City of Corinth contributed approximately $10,000 annually, which equates to half the cost for 400 library accounts, since the program started. Corinth residents with a non-resident library account have full borrowing privileges. This agreement can also act as a template should other neighboring cities 3 without library services want to subsidize the cost for their residents purchasing a Denton Public Library account in the future. Staff contact: Jennifer Bekker, Libraries G. Texas Historical Commission Certified Local Government —The City of Denton participates in the Certified Local Government(CLG)Program,which is a local, state, and federal government partnership to empower local communities to better protect historic resources by identifying local priorities, meeting recognized historic preservation standards and providing access to financial and technical services. The Texas Historical Commission (THC) administers the program at the state level and the National Park Service is the responsible federal agency. Every four years,the THC conducts a comprehensive review of each CLG. The purpose of the evaluation is to ensure that each CLG fulfills its responsibilities in accordance with the requirements found in the CLG Handbook, the Certification Agreement, and the Texas Administrative Code. If the evaluation determines that CLG is not meeting the minimum requirements for participating in the CLG Program, THC staff will work with the CLG to establish a timeframe to correct deficiencies. If the CLG is unable to demonstrate considerable compliance,the THC may recommend decertification of the CLG to the National Park Service. Attached is the City of Denton's recent evaluation where, in addition to opportunities for improvement, the TCH noted the City was meeting the minimum standards of the program. Staff contact: Cameron Robertson, Development Services III. Responses to Council Member Requests for Information A. King's Row Developer Meeting — On the evening of February 10, Council Member Armintor inquired if residents who did not live within a 200-foot notification area would have the opportunity to attend a neighborhood meeting organized and led by the King's Row developer. The developer issued letters to properties within the notification area stating that the event was invitation-only and meant only for those within the area. Because this is a developer-organized event, staff did not have any involvement in the planning or drafting of the letter language. With some exceptions (such as space being rented or reserved for exclusive use),attendance generally cannot be limited to a certain group of individuals when taking place inside a public area of a City facility, as this event was. While individuals were not turned away from the meeting, staff will provide greater clarity on this issue to developers going forward. Staff contact: Tina Firgens, Development Services B. Directional Sig_nage on Ft. Worth Drive—On January 28, Mayor Hudspeth expressed concern over the lack of directional signage at the intersection of I-35 North and Forth Worth Drive. Although a pole is in place, there is no signage indicating the direction of each lane. Staff sent a request to TxDOT inquiring about the signs and will follow up during a meeting scheduled for February 15. During the last monthly update, staff confirmed that TxDOT ordered the signs and will install them upon receipt. Staff contact: Becky Diviney, Capital Projects C. Review Dallas Housing Opportunity— On January 28, Mayor Hudspeth asked staff to review the Dallas Housing Opportunity Fund,a public-private investment plan, to determine whether a similar program would benefit the City. Staff researched and found that Dallas is providing $6 million in seed funding through the Chapter 380 4 program as an Economic Development Conditional Grant incentive for the DHOF partnership. The partnership is in collaboration with Local Initiatives Support Corporation (LISC) and The Real Estate Council Community Investors (TREC CI). The plan is to raise $40 million in additional capital for "the public purpose" of creation or retaining a minimum of 1,500 units of affordable housing. This type of program model could be deployed in Denton, though not likely at the same scale as this larger municipality. This program is an example of how to fund activities like those identified in the City's Affordable Housing Strategic Toolkit such as Strategy 3.A, 3.13, 3.C, 4.A, and 4E. Staff contact: Dani Shaw, Community Services D. Hickory Street Construction — On January 28, Mayor Hudspeth requested a construction update for Hickory Street. Staff confirmed the project is nearing the end of construction.Delays associated with unforeseen utility conflicts with the new storm drain installation in November and December pushed out the schedule for final pavement restoration. Crews were able to complete most of the concrete work including sidewalks, driveways, and curbs, and final pavement is scheduled for completion by the end of February, weather permitting. Once final pavement is complete, the lane closures will be lifted while the restoration is finalized. Staff contact: Becky Diviney, Capital Projects E. Online Rental of American Legion Hall — On January 28, Mayor Hudspeth asked if there was a reason the American Legion Hall was not available for online rental. Online booking of ALH was originally delayed due to staff shortages from COVID- 19. Subsequently, the website was updated and the facility is now available for online bookings; however, if an event is within 30 days of the proposed rental, the customer must call to rent the facility. Staff contact: Gary Packan, Parks and Recreation F. Fred Moore Dragonsgnage—On January 28, Mayor Hudspeth asked for an update on the Fred Moore Dragons signage. The Parks and Recreation Department has been working on several historical signs as time permits. This specific sign for the Fred Moore Dragons was finalized and sent for production. In addition, new frames were ordered for the vacant pedestals and will be filled with future signage. Staff contact: Gary Packan, Parks and Recreation G. Solid Waste Concierge Service—On January 28, Mayor Hudspeth inquired about the possibility of a dumpster concierge service option for apartments. For a service fee, the dumpster would be inspected and cleared prior to the pickup date. Currently, City staff inspect multi-family recycling containers on a weekly basis, touching each complex approximately 3-times per year. Containers identified with excessive amounts of contamination are reported to apartment management and given an opportunity to remove the contaminants prior to collection. Failure to both remove the material and have the can "cleared" results in the can being collected as "trash" and the assessment of an additional $75 fee. In an effort to improve current multifamily recycling performance, the Solid Waste and Recycling Department has created an"Apartment Only"route to better define the recycling sector's waste characteristics. Additionally, several multi-family complexes' dumpsters were fitted with chute lids and locks to determine what improvements can be made via these physical controls. As the City looks forward to the implementation of its Comprehensive Solid Waste Management Strategy, it will 5 be reviewing opportunities to include fee-based controls in its response to commercial and multi-family recycling contamination. Staff contact: Brian Boerner, Solid Waste H. Donation of Dyno Dirt — On January 28, the local nonprofit First Refuge Ministries contacted Council Member Davis seeking an in-kind donation of Dyno Dirt. Staff will reach out directly to First Refuge to discuss the possibility of a donation and the necessary steps (including Council approval) that will need to be taken for a donation to occur. Staff contact: Stephen Gay, Water Utilities I. Trash on Archer Trail — On February 2, a resident contacted Council Member Armintor regarding excess construction trash on their street. Staff met with the project contractors and subcontractors to address job site cleanliness and the trash was removed. The resident followed up with an email to express her satisfaction with the cleanup. Staff contact: Dustin Draper, Capital Projects J. Inquiry on 9% Housing Tax Credit Process —On January 31, Council Member Davis requested a matrix comparing the projects in competition for the City's 9% housing tax credit. Staff noted at this time, the City does not have a competitive process in the City's Request for Resolutions of Support process so they recommend that City Council support all the projects unless there is a significant concern over letting the projects vie for funding through TDHCA. It is not likely more than one or two projects would be funded, if any. Here is the funding perspective: • In Region 3/Urban o $ 15,108,939 Estimated Amount Available to Allocate o $118,362,280 Total HTCs Requested Below is the Matrix staff utilized. Developer Project Location Address Census Tract District Zoning Tax-Exempt Property Target Total U Total MR Total Units _ Acres Population Units: Units: 1 ID 22-164 DAHC VOA Hinkle Drive Apartments 2403 Hinkle Dr.,Denton,Texas 76201 4812102D4.02 3 R3 to MN 50% 1.83 Seniors 76 a 76 2 ID 22-165 General Housing Patners Westview Heights at Denton 6405 N.1-35,Denton,Texas 481210204.01 3 MR No 6.3 General 90 36 126 3 ID 22-166 Prudentia Development,LLC Torrington Fallmeadow NEQ Fallmeadow St and Gardenview S 481210204.01 2 R_7 No 4.5 _ General 125 45 170 4 ID 22-167 TX Legacy LLC The Legacy in Denton 4298 E.McKinney,Denton,TX .05 2 R7 Yes 16.1 General 120 0 120 5 ID 22-168 The NuRock Companies Residences at Parkview FM 1830,Denton,TX 76210 481210213.04 4 R2 No 18.52 _ General_ 60 0 60 6 ID 22-169 Overland Property Group The Reserves at Magnolia 1020 N.Willowwood,Denton,TX 762C 481210210.00 3 R4 No 0.878 General 54 6 60 _7 ID 22-170 Overland Property Group The Reserves at Monarch 1400 Teasley Lane 481210213.01 2 SC No 2.348 General 65 7 72 8 ID 22-171 Saigbrook The Zeisel 900,914,920 Lindsey St.and 1518 Ber 481210210.00 3 MR No 1.548 General 77 10 87 9 ID 22-172 Saigbrook Toscana 2311 N.Bonnie Brae St.,Denton,TX 7( 481210204.02 3 MN No 6.32 General 92 12 1 104 481210212.01 K. Permitting for Frontier Internet Lines — On February 3, a local business owner contacted several council members expressing frustration over the delay in internet service to their place of business. Staff investigated and determined that since the business is in a TxDOT right of way, the contractor should coordinate directly with TxDOT to establish internet service. Contact information for the local office was provided to the business owner. Staff contact: Trevor Crain, Capital Projects L. Mail Service for Homebound Residents—On February 4, an individual reached out to Mayor Hudspeth on behalf of their elderly and homebound parents who are unable to receive mail service at their address. In addition to not receiving mail at their home, the box designated for outgoing mail was vandalized and never repaired or replaced. Staff verified that individuals requesting service must coordinate through the local 6 postmaster as the City has no authority for placement of mailboxes or approval for mail delivery. Contact information for the postmaster was provided to help facilitate the process. Staff contact: Scott McDonald, Development Services M. North Gateway Small Area Plan—On January 28,Mayor Hudspeth asked for the status of the North Gateway Small Area Plan, specifically the next steps and timing. Staff previously presented to City Council in September 2020 to do a North Gateway Area Plan; however, Council was not supportive of funding the area plan at that time and was interested in finishing the Comprehensive Plan first.As such,there is no area plan underway for this portion of the city. Following the adoption of the Comprehensive Plan, staff is planning to have a discussion with Council in April 2022 related to prioritizing area plans for the city, of which the North Gateway area can be discussed. This area plans prioritization discussion will allow staff to receive direction from Council as to where we should focus our efforts,including addressing whether Council is interested in funding the area plans. Staff contacts: Scott McDonald and Tina Firgens, Development Services N. Childcare Business Assistance — On January 28, Mayor Hudspeth asked if there was a way for the City to create a program that helps individuals wanting to start/expand a childcare business. This question is timely, as the City is currently updating its incentive policies. Childcare assistance to employees of businesses has been added to the draft policy priority considerations and scoring criteria,which may include on-site childcare services; vouchers or other financial assistance for childcare; backup or temporary child care services; flexible hours or remote work accommodations; and flexible spending accounts for child care expenses. The draft incentive policies will be presented to the Economic Development Partnership Board this month and a Work Session with Council on March 1, if possible. The Texas Workforce Commission(TWC) currently has a Child Care Relief Funding (CCRF) grant program for childcare facilities registered in Texas that have experienced financial hardship.More information can be found here. Staff can explore the incorporation of childcare facilities into future Business Retention and Expansion (BRE)visits and highlight this program in our visits. The City's Workforce Solutions partner, Eric Shanks, often accompanies staff on visits, highlighting the Skills Development Fund and other TWC programs. The CCRF grant program could be promoted similarly. Initial research found several Council of Government(COG)and Workforce Solutions partnerships to address childcare assistance in their regions including Brazos Valley COG, Heart of Texas COG, and Golden Crescent COG. Fort Bend County also used American Rescue Plan Act (ARPA) funds to create a local childcare grant program. Economic Development staff can explore addressing a program under a Catalyst Fund, but additional research, contact with these areas, and contact with the City's local partners will be needed to better maximize efforts without duplicating services in the region. Staff contact: Erica Sullivan, Economic Development O. Golden Triangle Mall Development Assistance — On January 28, Mayor Hudspeth inquired about any available funding sources for Golden Triangle Mall development, outside of their Chapter 380 agreement. Economic Development staff met with Matt Ludemann, Jim Greenfield, and Herb Weitzman on June 20, 2021, and September 15, 7 2021, to discuss their redevelopment plans and possible financial assistance and/or an amendment to their Chapter 380 Agreement. In September, Michael Talley, formerly the Director of Economic Development for Denton County, also participated in the meeting. Staff requested that they submit a proposal of their proposed plans for the development, which have not yet been received. Economic Development staff also provided GTM Development with a housing and market value study,incentive policy, Investment Fund Ordinance and assisted with their special sign district. Staff will reach out to GTM Development and schedule a follow-up meeting with Economic Development and City leadership to check on the status of their proposal and to see if they need assistance with their efforts. Staff contact: Erica Sullivan, Economic Development P. Curb Cut/Ramp at American Legion Hall—On January 28,Mayor Hudspeth indicated that senior residents would like a curb cut or a ramp on Lakey Street in front of the American Legion Hall for drop-offs in front of the building. Staff researched and determined that to meet design and accessibility standards, Public Rights of Way Accessibility Guidelenes (PROWAG) would require access aside, at street level, adjacent to the vehicle pull-up space. Unless the road is wide enough to repurpose space for both the pull-up space and access aisle, staff would need to push back the curb and trail. In addition, the grading from the street to the sidewalk and entryway would need to have the proper pitch to meet ADA requirements. PROWAG does offer guidance on passenger loading zones (more information may be found at this link). Installing a ramp does not align with this guidance. ALH staff encourage guests to be dropped off at the corner where the ramp is located. With limited parking for the facility and park, during large programs and events, on- street parking will need to occur unless off-street parking is identified. Staff contact: Nathan George, Capital Projects Q. Voertman's Building Accessibility— On January 28, Mayor Hudspeth asked staff to clarify the number of entries that will be open at Voertman's during voting. Additionally, he expressed concern over setback requirements on the Hickory Street side. Voertman's confirmed that the public is not restricted from entering the location from either the Oak Street or Hickory Street sides as it will be unknown if individuals are entering for use of the bookstore or for voting. Signage will be placed at each entryway as the individual enters the building directing them to the Art Gallery (the room where voting will take place). Voertman's management confirmed their staff is committed to directing their visitors where they need to go. They also reported, as did Denton County Elections last year, that there is no obstacle to the 100 ft. marker; and that for 2021,political signage was placed on the Oak Street side. Staff contact: Rosa Rios, City Secretary's Office R. American Legion Hall Tree Selection— On January 28, Mayor Hudspeth asked staff to consider an Evergreen as a replacement tree for the American Legion Hall. Staff confirmed that a replacement tree has not been selected to date; however, they will be reaching out to the ALH Committee for input. Regardless,the selected tree should not impact the building, sidewalk, or powerlines in the area. Staff contact: Gary Packan, Parks and Recreation s S. Combined Services at Stoke Workspace—On January 28,Mayor Hudspeth asked staff to contact Stoke about a combination warehouse and office workspace for creatives that also need to ship products. Heather Gregory, with Stoke, provided a co- warehousing for e-commerce business and opened a space in Dallas in early 2021 called Saltbox. They have been expanding over the last few years and may be interested in Denton as a possibility. Ms. Gregory believes there is a demand for this kind of space and it could potentially be a positive economic driver for Denton. Staff contact: Erica Sullivan, Economic Development T. Political Si ngnage on Private Property — On January 30, a resident contacted Mayor Hudspeth believing he is being targeted by enforcement officers for a yard sign reflecting his political views. The caller expressed frustration that he received a visit from a police officer following a neighbor's complaint. Chief Dixon followed up with the homeowner, stating that police would not enforce the removal of signs on private property. Staff from Community Improvement Services reviewed the information with their CIS Officer and will share it with the Zoning officers since signs are under their enforcement. Staff contact: Frank Dixon, Police & Dani Shaw, Community Services U. Officer-Involved Shooting Information Request— On February 10, Council Member Armintor requested the following information related to the January 29, 2022 officer- involved shooting: if the CIRT team responded, their arrival time, the number of the team members that are officers, the number of team members that are mental health professionals, and what the role of the mental health professional(s) was during the incident. Additionally, Council Member Armintor requested access to listen to 911 calls relating to the event or from that location on that date and the 7 days prior, as well as access to view all body camera footage from the event. Due to this case being actively investigated by the Texas Rangers, Denton Police are unable to release any information that has not already been made public. Releasing information prematurely would negatively impact the Texas Rangers investigation and, per their request, Denton Police will not release any information without their agreement. Staff contact: Frank Dixon, Police IV. Upcoming Community Events and Meetings A. My Little Valentine Family Dance — The My Little Valentine Family Dance is this evening, February 11, from 6 p.m. to 8 p.m. Activities include a live DJ, photo op station, light refreshments, themed crafts, contests, and a complimentary candy bar. Glow items and roses will also be available for purchase. Due to exceptional demand, the dance is currently sold out and no additional tickets will be sold at the door. Staff contact: Arianna Bencid, Parks and Recreation B. Adapted Rec Sweetheart Ball — Denton Parks and Recreation will host the Adapted Rec Sweetheart Ball at the Civic Center on Saturday, February 12, from 5 p.m. to 8 p.m. Activities include a catered meal from 5 p.m. to 6 p.m. and dance immediately following with live DJ, photo op station, cookie decorating station, and light refreshments. Dinner and dance tickets will be $25, register by February 7. Dance- 9 only tickets are $10 and may be purchased in advance or at the door. Staff contact: Mia Macy, Parks and Recreation C. Denton Black Film Festival Monthly Viewing—The Denton Black Film Festival will be screening the film Black Seeds: The History of Africans in America on February 16 from 11:30 a.m. to 12:30 p.m. The film focuses on the history of African people in America and their armed resistance to slavery. In 2021, Black Seeds was nominated for the Jury Award for"Best Documentary Feature"at the Denton Black Film Festival. Staff contact: Cheylon Brown, Parks and Recreation D. Black History Month Celebration — The Parks and Recreation Department will be hosting a Black History Month Celebration on February 26 at the MLK,Jr.Recreation Center. This celebration will feature a keynote address from Dr. Gabrielle Smith, an experimental psychologist and Associate Professor of Psychology at Texas Woman's University. Dr. Smith will speak on this year's theme of"Health and Wellness". Additionally, the Black History Month Celebration will also feature various entertainers, speakers, and vendors, as well as an extensive college and career fair on site. The career fair begins at 10 a.m. and will include representatives from UNT, NCTC, TWU, Baylor University, UT Arlington, UT Austin, Hardin-Simmons University, Dallas Baptist University, University of Arkansas, Texas A&M — Commerce, Grayson College, Texas State Technical College, DeVry University, and Integrity Health and education CAN School. Additionally, the job fair will feature representatives from the following companies: Fastenal, Old Navy, Labor Finders, Labor Max, MHMR, and Express Pros. Staff contact: Cheylon Brown, Parks and Recreation V. Attachments A. THC Certified Local Government .............................................................................11 VI. Informal Staff Reports A. 2022-010 SLFRF Small Business Grant....................................................................29 B. 2022-011 Draft 2022 Mobility Plan...........................................................................33 VII. Council Information A. Council Requests for Information .............................................................................39 B. Council Calendar .......................................................................................................41 C. Draft Agenda for February 22 ...................................................................................44 D. Future Work Session Items .......................................................................................45 E. Street Construction Report ........................................................................................46 10 TEXAS ' HISTORICAL COMMISSION CERTIFIED LOCAL GOVERNMNMENT REAL PLACES TELLING REAL STORIES Four-Year Evaluation - Cities CERTIFIED LOCAL GOVERNMENT: Denton DATE COMPLETED: 01/18/202 PURPOSE In accordance with federal regulations and Texas Administrative Code Chapter 15.6, Rules and Procedures for Certified Local Governments, section (h) (1), the Texas Historical Commission (THC) shall conduct, at least once every 4 years, a review of Certified Local Governments (CLGs). The purpose of the Four-Year Evaluation is to assure that each CLG fulfills its responsibilities in accordance with the requirements found in the Texas Administrative Code, CLG Handbook, and the Certification Agreement. In addition, the performance of the CLG shall be reviewed by the THC on the basis of recognized standards for historic preservation activities. The THC may ask to review the following for the purposes of the Four-Year Evaluation: 1. CLG Annual Reports 2. Reports and documents pertaining to the fiscal management of CLG Grant funds (aka Historic Preservation Fund monies) 3. Relevant records, including historic resources survey reports,preservation commission meeting minutes,public information and education handouts, letters, and other documents regarding the review of National Register nominations, etc. PROCEDURE FOR FOUR-YEAR EVALUATION OF CLG 1. A representative of the THC's CLG Program shall contact the Historic Preservation Officer (HPO) in advance of beginning the Four-Year Evaluation process. 2. The THC may set up an on-site visit with the HPO and may attend a regularly scheduled meeting of the Preservation Commission. 3. Upon request of the THC, the CLG shall provide files,publications, meeting minutes, and other materials necessary to accurately complete the Four-Year Evaluation. 4. A draft of the complete Four-Year Evaluation, including findings, required improvements, and recommendations, will be provided to the CLG typically within 60 days of an on-site meeting or notification of the start of the Four-Year Evaluation. 5. The CLG shall have 45 days from the receipt of the Four-Year Evaluation draft to provide comments. Comments must be submitted in writing to the THC. 6. The THC and CLG shall consult to resolve any differences of opinion about the findings and recommendations presented in the Four-Year Evaluation. 11 7. A final copy of the Four-Year Evaluation will be sent to the HPO and the city's chief elected official in the mail. 8. If the Four-Year Evaluation documents required improvements, the CLG shall take the necessary actions to correct deficiencies. If the CLG does not address deficiencies within the agreed upon time frame, the THC may recommend to the National Park Service the decertification of the CLG. The process for revoking the certification of a CLG is outlined in the CLG Handbook and the Texas Administration Code Title 13, Part 2, Chapter 15, Rule 15.6. 12 FOUR-YEAR EVALUATION FORM THC Staff Maria Mou idis CLG Representative ICameron Robertson 1. Did THC Staff make an onsite visit for the purposes of the Four-Year Evaluation? ❑ Yes ® No a. If the answer to Question 1 is "No", give reason why. Due to COVID19 and Austin being in Stage 5 travel was not permissible. 2. Did THC Staff observe a Preservation Commission meeting? ❑ Yes ® No GREG ABBOTT, GOVERNOR I JOHN L. NAU, III, CHAIR I MARK WOLFE, EXECUTIVE DIRECTOR 13 I. HISTORIC PRESERVATION OFFICER(HPO) CLG Certification Agreement: The CLG shall designate a city official, staff person or other appropriate representative of the municipal entity to serve as a local Historic Preservation Officer for the purpose of administering the local preservation CLG Certification Agreement: The CLG shall provide appropriate training for the historic preservation officer,related city staff and members of the historic preservation commission. CLG Handbook: Page 5 A. Does the CLG have a designated city official, staff person, or other appropriate resident of the local government serving as the Historic Preservation Officer (HPO)? ® Yes ❑ No B. Does the HPO satisfy the requirements of the position outlined in the local preservation ordinance? ® Yes ❑ No C. Does the HPO qualify under the Secretary of the Interior's Professional Qualification Standards? ® Yes ❑ No D. Has the HPO submitted a copy of his or her resume to the THC? ® Yes ❑ No E. In the past four years,has the CLG submitted complete CLG Annual Reports on time? ® Yes ❑ No F. Has the HPO attended a THC-sponsored or THC-approved preservation-related training each year for the past four years? ❑ Yes ® No Summary of Training: No trainings attended in 2019 or 2020. 2018—Preservation Texas Summit,Brownsville,TX, February 2018 2017—Preservation Texas Summit,Waco,TX, February 2017; Preservation Texas Seminar, San Angelo, TX,May 2017; CLG Training, Paris,TX,July 2017 14 SUMMARY OF SHPO FINDINGS: Cameron Robertson is the Historic Preservation Officer (HPO) for the City of Denton. Ms. Robertson satisfies both the local preservation ordinance requirements and the Secretary of the Interior's Professional Qualification Standards under History. REQUIRED IMPROVEMENTS: As the new HPO,Ms. Robertson needs to begin attending yearly trainings. There are multiple opportunities for training including the Texas Historical Commission's Real Places conference,NAPC Forum, regional trainings, and CLG commission trainings. It is required that the HPO attends at least one training a year. RECOMMENDATIONS: Continue to submit annual reports on time. GREG ABBOTT, GOVERNOR I JOHN L. NAU, III, CHAIR I MARK WOLFE, EXECUTIVE DIRECTOR 15 IL PRESERVATION COMMISSION CLG Certification Agreement: The CLG shall establish and maintain by the local preservation ordinance a qualified review commission,board or committee for historic preservation having specific powers, such as review responsibility pertaining to proposed National Register nominations as well as actions that will affect local historic properties. CLG Certification Agreement: The CLG shall provide appropriate training for the historic preservation officer, related city staff and members of the historic preservation commission. CLG Handbook: Page 7 A. Does the CLG maintain an adequate and qualified local preservation commission? ® Yes ❑ No B. Does the CLG's preservation commission maintain adequate written minutes of all meetings? ® Yes ❑ No C. Are the minutes kept on file and available for review by the public? ® Yes ❑ No D. Do the minutes appear to fully state the reasons for commission decisions? ❑ Yes ® No E. Are copies of approved meeting minutes submitted to the THC within sixty days of the date of a meeting? ® Yes ❑ No F. Is there evidence that all preservation commission meetings are held in conformance with the Texas Open Meetings Act,Texas Civil Statutes,Article 6252-17? ® Yes ❑ No G. Does the preservation commission meet at least six times a year? ® Yes ❑ No H. Has the CLG provided copies of current preservation commission member's resumes to the THC? ® Yes ❑ No 16 I. Is there evidence that commission members represent the general ethnic make-up of the community? ® Yes ❑ No J. Do all preservation commission members have a demonstrated interest, competence, or knowledge in historic preservation? ® Yes ❑ No K. Is there evidence that the local government made a reasonable effort to locate and appoint professional members from the disciplines of architecture,history, architectural history,planning, archeology, or other disciplines related to historic preservation such as American studies,American civilization, cultural geography, or cultural anthropology? ® Yes ❑ No (This may be demonstrated through a public service announcement, newspaper advertisement, media story, or other appropriate form of public communication.) L. Has at least one member of the preservation commission attended a THC-sponsored or THC-approved preservation-related training each year for the past four years? ® Yes ❑ No Summary of Training: 2019—HPO led trainings 2018—NAPC Forum,Des Moines,Iowa,July 2018 2017—Paris,TX training SUMMARY OF SHPO FINDINGS: The City of Denton maintains a dedicated preservation commission, the Historic Landmark Commission, consisting of nine voting members and three ex-officio/non-voting members.The Historic Landmark Commission has been meeting at minimum six times a year. Meeting minutes are being sent to the Texas Historical Commission routinely and are made available to the public through the city website; current records go back to 2018. Minutes are very sparse and do not cite the appropriate standards or guidelines used to review Certificate of Appropriateness applications. REQUIRED IMPROVEMENTS: The meeting minutes shall document why decisions are being made. For example,if a Certificate of Appropriateness application is approved/denied, the meeting minutes should cite the ordinance, or the Secretary of the Interior's Standards for Rehabilitation. This should be done either in the motion or with a staff recommendation. This is necessary to show justification for decisions that were made in case anyone should question the results and appeal a decision RECOMMENDATIONS: GREG ABBOTT, GOVERNOR I JOHN L. NAU, III, CHAIR I MARK WOLFE, EXECUTIVE DIRECTOR 17 The commission should strive to attend more trainings. The Texas Historical Commission offers opportunities to help with finances in attending conferences such as the CLG Grant, travel stipends to attend NAPC Forum, and regional CAMP trainings. The Texas Historical Commission has also put together an online program, titled Preservation Boot Camp,that all commission members are encouraged to review. 18 III. LOCAL DESIGNATION AND DESIGN REVIEW CLG Certification Agreement: The CLG shall enforce the local historic preservation ordinance for the designation and protection of local historic properties. CLG Certification Agreement: The CLG shall adopt the Secretary of the Interior's Standards for Rehabilitation as the standards by which the local review commission will review all work applications brought before it under the terms of the local historic preservation ordinance. CLG Handbook: Page 8 A. Does the CLG pursue the designation of local landmarks and districts? ® Yes ❑ No B. Does the CLG review alterations to or demolitions of locally designated properties in accordance with the local preservation ordinance? ® Yes ❑ No C. Do the decisions of the local preservation commission reflect a general understanding and use of the Secretary of the Interior's Standards for Rehabilitation? ❑ Yes ® No SUMMARY OF SHPO FINDINGS: "The City Council may designate buildings, structures, sites, districts, areas and lands in the City as historic landmarks and define, amend and delineate the boundaries thereof. The suffix "H" shall indicate the zoning designation of those buildings, structures, sites, districts, areas and lands which the City Council designates as historic landmarks."Although the commission has the authority to make designation suggestions to the city council, they are not active in doing so. During the last four years there have been two designations. The commission reviews Certificates of Appropriateness for alterations to any locally designated landmark. This is done utilizing the Secretary or the Interior's Standards for Rehabilitation. REQUIRED IMPROVEMENTS: No required improvements at this time. RECOMMENDATIONS: The commission is encouraged to pursue new local designations.A Certified Local Government grant can be applied for to help with identifying new properties for designation. GREG ABBOTT, GOVERNOR I JOHN L. NAU, III, CHAIR I MARK WOLFE, EXECUTIVE DIRECTOR 19 IV. PUBLIC PARTICIPATION CLG Certification Agreement: The CLG shall ensure, to the maximum extent possible,public participation in the local historic preservation program,including the process of nominating properties to the National Register of Historic Places. CLG Handbook: Page 9 A. Can the CLG demonstrate encouragement, to the maximum extent possible, of public participation in the local preservation program? ❑ Yes ® No SUMMARY OF SHPO FINDINGS: In 2018 and 2020,Denton did not have any community engagement opportunities. In 2019,Denton updated their Historic Preservation Plan. It is unclear how much the public was involved in this. In 2017,Denton continued to produce the Preservation Denton video series but there have been no new videos created/posted online since 2019. Moving forward,Denton has plans for new opportunities to engage the public. They hope to begin working on the Preserve Denton page to engage the community online,multiple activities are planned for Preservation Month in May 2022, and they are at the beginning stages of beginning a historic markers program. REQUIRED IMPROVEMENTS: One of the requirements of the Certified Local Government program, as explained in the CLG Handbook, is to "Ensure, to the maximum extent possible, public participation in the local historic preservation program,including the process of nominating properties to the National Register of Historic Places."This is vital to the success of the preservation program in Denton because actively engaging the public shows them the value preservation brings to their community. RECOMMENDATIONS: A good place to start with community outreach is by hosting events around national or state events such as Preservation Month in May or Archeology Month in October. Both the Texas Historical Commission and the National Trust for Historic Preservation have resources to assist with planning activities around this time. Other successful events include cemetery walking tours,historic home showcases, self-guided auto tours, downtown showcases, and activity sheets for children. Utilizing social media is another great way to communicate with the public and keep them informed. Denton should resume the Preservation Denton video series and find new avenues to expand it. 20 V. HISTORIC RESOURCES SURVEYS CLG Certification Agreement: The CLG shall maintain a system for the survey and inventory of local historic properties that is coordinated with the statewide cultural resources survey process,with technical assistance provided by the Historic Resources Program Office. CLG Handbook: Page 10 Inventory: is an organized list of historic resources that is regularly updated as changes occur.An inventory typically includes a photograph, current and historic name,address and geographic location,property type,date of construction, architect (if known), current and historic use, current historical designations, eligibility and contributing status, and priority level for each resource. Historic Resources Survey: A systematic method of documenting historic resources through fieldwork and historic research. A survey includes the same information as an Inventory with additional documentation of a written physical description, historical background,photographs, maps, and historical recommendations on a form for each resource. The THC recommends that the survey be updated approximately every ten years. A. Does the CLG maintain a system for the survey and inventory of historic properties? ® Yes ❑ No B. Has the historic resources survey been updated in the past ten years? ❑ Yes ® No C. Is there evidence that the CLG periodically updates the inventory to reflect changes, alterations, and demolitions? ❑ Yes ® No D. Is there evidence that the historic resources survey is used to designate properties locally? ® Yes ❑ No E. Is there evidence that the historic resources survey is used to designate properties to the National Register? ❑ Yes ® No F. Is the inventory of historic resources accessible to the public? ® Yes ❑ No G. Does the THC have copies of all surveys within the jurisdiction of the CLG? GREG ABBOTT, GOVERNOR I JOHN L. NAU, III, CHAIR I MARK WOLFE, EXECUTIVE DIRECTOR 21 ❑ Yes ® No List of each survey effort completed in the past ten years: City of Denton Historic Resource Survey— 1996 City of Denton Boliver Neighborhood Resource Survey—2012 City of Denton Idiot's Hill Neighborhood Resource Survey—2014 SUMMARY OF SHPO FINDINGS: The City of Denton has completed three surveys. One was a Denton-wide survey and the other two were of separate neighborhoods: the Boliver Neighborhood and the Idiot's Hill Neighborhood. The historic resources survey is not regularly updated to reflect building/property changes. Denton is beginning to prepare for a city-wide survey update by putting together a budget to present to city council. REQUIRED IMPROVEMENTS: Denton needs to ensure that the historic resources surveys are updated regularly to ensure changes are recorded appropriately. RECOMMENDATIONS: The City of Denton is encouraged to conduct a new historic resources survey. New surveys are recommended to be done every ten years by the Texas Historical Commission.This allows for the identification of new landmarks as they become eligible for designation.A Certified Local Government grant can be applied for to help fund a new historic resource survey. 22 VI. PARTICIPATION IN THE NATIONAL REGISTER PROCESS CLG Certification Agreement: The CLG shall review and comment upon nominations to the National Register of Historic Places for properties within its jurisdiction within 60 days of receiving the nominations from the National Register Program office of the Texas Historical Commission, and submit the city commission's reports and the recommendations of the chief elected official of the city to the National Register Program office as to whether or not the nominated properties meet the criteria of the National Register. CLG Handbook: Page 11 A. Has a National Register nomination been prepared for a property or district within the jurisdiction of the CLG during the past four years? ® Yes ❑ No B. If the answer to "A"is "yes", answer questions 1-5 below: 1. Did the preservation commission and the chief elected official of the CLG separately notify the THC's National Register Program, the owner of the property, and the applicant as to their opinions in regard to the proposed nomination within 60 days of the receipt of the nomination materials? ® Yes ❑ No 2. Did the CLG provide a reasonable opportunity during the 60-day period for public comment? ® Yes ❑ No 3. Did the CLG verify the accuracy of the nomination including the names of all owners of properties included in the nomination? ® Yes ❑ No 4. For proposed National Register districts, did the CLG hold public information meetings? ❑ Yes ❑ No ® Not Applicable 5. Were appropriate professionals,meeting the Secretary of the Interior's Professional Qualifications Standards, available when the preservation commission considered the National Register nomination? ® Yes ❑ No (This should be demonstrated through the minutes from the meeting in which the nomination was reviewed.) GREG ABBOTT, GOVERNOR I JOHN L. NAU, III, CHAIR I MARK WOLFE, EXECUTIVE DIRECTOR 23 SUMMARY OF SHPO FINDINGS: In 2019, the Fairhaven Retirement Home was listed in the National Register of Historic Places after being reviewed by the Historic Landmark Commission, the Texas Historical Commission, the State Board of Review, and the National Park Service. REQUIRED IMPROVEMENTS: No required improvements at this time. RECOMMENDATIONS: To incite interest in the National Register and the nomination process,work to educate the city and community about the benefits of NR designation. Designation allows a property to apply for state and federal rehabilitation tax credits. 24 VII. MONITORING PROPERTIES (STATE AND FEDERAL) CLG Certification Agreement: The CLG shall monitor and report to the Texas Historical Commission any actions affecting any county courthouse, Recorded Texas Historic Landmark, State Antiquities Landmark,National Register property, and any locally designated landmark. CLG Handbook: Page 12 A. Does the CLG monitor actions affecting county courthouses, Recorded Texas Historic Landmarks, State Antiquities Landmarks, and National Register properties? ® Yes ❑ No B. In the past four years, has the CLG reported actions affecting county courthouses, Recorded Texas Historic Landmarks, State Antiquities Landmarks, and National Register properties to the THC? ® Yes ❑ No ❑ Not Applicable (No actions to report) C. Does the CLG participate in the Section 106 process? ® Yes ❑ No D. Has the THC delegated its review authority to the CLG to make determinations of eligibility for the National Register of Historic Places for properties part of a federal undertaking? ❑ Yes ® No E. If the answer to "D"is yes, then the following are to be considered: 1. Are the records for determining eligibility of properties clear, accurate, and accessible? ❑ Yes ❑ No 2. Is there documentation on the evaluation of each property in question? ❑ Yes ❑ No 3. Is there evidence that the CLG used the existing inventory of surveyed properties and its recommendations for eligibility in the evaluation process? ❑ Yes ❑ No 4. Did the CLG respond to all requests for eligibility within 30 days and forward a copy to the THC within the same period? ❑ Yes ❑ No GREG ABBOTT, GOVERNOR I JOHN L. NAU, III, CHAIR I MARK WOLFE, EXECUTIVE DIRECTOR 25 5. Does the CLG maintain a full-time staff person who meets the Secretary of the Interior's Professional Qualifications Standards and determines the eligibility for above-ground properties? ❑ Yes ❑ No ❑ Not Applicable SUMMARY OF SHPO FINDINGS: Denton does monitor and report any actions affecting county courthouses,Recorded Texas Historic Landmarks, State Antiquities Landmarks, and National Register properties to the THC. Most recently Denton contacted the Texas Historical Commission regarding a major fire that occurred in 2017 at the Denton County Courthouse square, a National Register District. Ultimately, damage was too severe, and the facades were demolished. In the past four years Denton has not participated in any Section 106 reviews. The THC has not delegated its review authority for National Register eligibility to the CLG. REQUIRED IMPROVEMENTS: No required improvements at this time. RECOMMENDATIONS: Continue to monitor any actions affecting county courthouses, Recorded Texas Historic Landmarks, State Antiquities Landmarks, and National Register properties and report them to the THC.Also continue to participate in Section 106 when it is initiated. 26 VIII. CLG GRANTS CLG Handbook Page 27: CLG grants provide funding to participating city and county governments to develop and sustain an effective local preservation program critical to preservation local historic resources. A. Did the CLG apply for a CLG subgrant during the last four years? ® Yes ❑ No B. Did the CLG receive a CLG subgrant during the last four years? ® Yes ❑ No C. Did a third party receive a CLG grant on behalf of the CLG in the last four years? ® Yes ❑ No D. Were any CLG grants received in the last four years returned by the CLG or third party of the CLG? ❑ Yes ® No E. If the answer to `13 or C" is yes, answer questions 1-2 below. 1. Did the CLG complete the grant in accordance to the grant agreement? ❑ Yes ❑ No 2. Did the CLG demonstrate the existence of an adequate financial management system in accordance with the Certified Local Government grant contract? ❑ Yes ❑ No SUMMARY OF SHPO FINDINGS: During the last four years,Denton applied for and received a FY2018 grant to create a new Historic Preservation Plan. This grant was successful and completed in 2019. REQUIRED IMPROVEMENTS: No required improvements at this time. RECOMMENDATIONS: Denton is encouraged to apply for a Certified Local Government grant.A grant can be used to help the CLG with conducting a new historic resources survey or update existing ones that have become outdated.A grant can also be applied for to assist with funding training since commission members have not been attending them yearly. GREG ABBOTT, GOVERNOR I JOHN L. NAU, III, CHAIR I MARK WOLFE, EXECUTIVE DIRECTOR 27 IX. SUMMARY The City of Denton is meeting the minimum Certified Local Government Program requirements. The city maintains an active and dedicated preservation Commission, the Historic Landmark Commission. The commission is led by HPO Cameron Robertson who meets the Secretary if the Interior's Professional Qualification Standards under Historic Architecture. Ms. Robertson and the commissioners have not been attending trainings yearly during the last four years but are encouraged to begin attending them. The Texas Historical Commission offers grant opportunities to assist with funding these opportunities. Denton and the Historic Landmark Commission are encouraged to conduct new historic resource surveys and/or update existing ones. A new survey will allow for the identification of more recently eligible properties to be locally designated and added to the National Register of Historic Properties. Denton should work to increase public engagement and outreach by hosting new events throughout the year and utilizing social media to communicate with diverse audiences. Overall, the City of Denton is maintaining the minimum program requirements but is encouraged to expand their efforts within the city. 28 Date: February l l, 2022 Report No. 2022-010 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Update on the Small Business Rent and Mortgage Relief Grant funded by the American Rescue Plan (ARP)Act—State and Local Fiscal Recovery Funds (SLFRF) EXECUTIVE SUMMARY: The City received$11.6M in the first tranche of SLFRF allocations. Program development continues on the City Council-approved Small Business Rent and Mortgage Relief Grant. DISCUSSION: In March 2021, the American Rescue Plan Act (ARP) was signed into law providing $1.9 trillion in funding for relief from the COVID-19 public health emergency and its economic impacts. As part of the ARP, the Coronavirus State and Local Fiscal Recovery Fund(SLFRF) was established to provide support to State, territorial, local, and Tribal governments in responding to the economic and public health impacts of COVID-19 and in their efforts to contain impacts on their communities, residents, and businesses. The City of Denton will receive a total $23.29 million in federal aid over two years under SLFRF with half of the funding($11.65 million)becoming available in May 2021. The ARP identifies small business as a sector hit hard by the pandemic. Assistance and support to this area is an allowable expense under the SLFRF program. On July 27, 2021, Denton City Council approved $2 million of one-time grant funding to support small businesses based on feedback from the community. The Grants Management Office was designated to develop a grant program using the approved funds. Staff identified a similar grant program in the City of Austin. The grant supports small business using SLFRF to reimburse eligible expenses during the City's Stay at Home Order and is being administered by the Better Business Bureau. The grant program was used as a model to draft eligibility criteria and requirements. The Grants Management Office worked with Economic Development staff to review and provide input and has also engaged other partners in the process. Staff plans to finalize the grant criteria and requirements and release a Notice of Funding Opportunity in late February or early March 2022. The application period will be open for 30 days. Awards are expected to be made in the April to May timeframe. ATTACHMENT(S): Draft Notice of Funding Opportunity STAFF CONTACT: Laura Behrens, Grant Administrator Laura.Behrens(&citvofdenton.com 29 City of Denton Small Business Rent/Mortgage Relief Program Solicitation Release Date: Application Deadline: Overview On March 11, 2021, the American Rescue Plan Act was signed into law and established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund also known as the Coronavirus State and Local Fiscal Recovery Funds ("SLFRF")program. The purpose of SURF is to provide support to State, territorial, local, and Tribal governments in responding to the economic and public health impacts of COVID-19 and in their efforts to contain impacts on their communities, residents, and businesses. Funding objectives are outlined as: • Support urgent COVID-19 response efforts to continue to decrease spread of the virus and bring the pandemic under control • Replace lost revenue for eligible state, local, territorial, and Tribal governments to strengthen support for vital public services and help retain jobs • Support immediate economic stabilization for households and businesses • Address systemic public health and economic challenges that have contributed to the unequal impact of the pandemic The City of Denton was allocated $23.29 million in federal aid across two years. Half of this funding($11.65 million) became available in May 2021, and the remaining half will be available in May 2022. As part of the Fiscal Year 2021-2022 budget adoption, City Council approved the use of SURF to fund a grant program supporting small businesses. Eligible businesses must be able to demonstrate an economic loss associated with the COVID- 19 global pandemic as required by the SURE program and must be in the City of Denton. Applicants may apply for up to $40,000 toward their business property rent or mortgage payments. Funding Available Maximum Performance Performance Assistance Funding Award Start Date Duration (Months) Rent/Mortgage $2,000,000 $40,000 12 Relief 30 Eligibility(Who may apply) Eligible business applicants must meet the following criteria: • Able to demonstrate an economic loss associated with the COVID-19 global pandemic • Business with 25 full-time equivalent (FTE) employees or fewer as of March 1, 2020 (part-time employees should be counted as 0.5 FTE each) • Business with under $5 million in annual revenues • Business has been in continuous operation for at least 2 years as of March 1, 2020 • Business organized as partnerships, sole proprietorships, LLCs, cooperatives, or other business structures • Business able to provide one (1) year of federal income tax returns • Business headquartered in the City of Denton. Ineligible applicants: • Businesses not headquartered in a City of Denton • Businesses with over 25 full-time equivalent employees or fewer as of March 1, 2020 • Businesses with over$5 million in annual revenues • Businesses debarred, suspended, or divested from contracting with federal, state or local governments • Businesses without an Employer Identification Number(EIN) • Businesses engaged in multi-level marketing • Businesses that derive any portion of their annual revenue from gambling activities • Businesses engaged in lobbying • Houses of worship or religious institutions • Government entities • Nonprofits • Individuals • Full time,permanent City of Denton employees are ineligible to receive these funds Eligible Expenses Rent and mortgage payments for the business property made between March 1, 2020 and March 1, 2021 are eligible for reimbursement under the program. Invoices and proof of payment documentation must be submitted with the application. Documentation totals should match total expense reimbursements requested. If an individual owns multiple businesses, they are eligible to apply on behalf of only one business. If an applicant can document that a rent or mortgage payment for the business property that would have been due between March 1, 2020 and March 1, 2021 has been deferred but is still due on a date after March 1, 2021 that rent or mortgage payment is eligible for reimbursement. Rent or mortgage payments from March 1, 2020 to March 1, 2021 that have been forgiven and are not required to be paid at a future date are not eligible for reimbursement. 31 Required Documentation The following documentation will be required with submission of an application: • Documentation of expenses eligible for reimbursement(invoice/bill and proof of payment) • Current Balance Sheet& Profit& Loss Statement • Payroll record as of March 2020 to document number of employees • 2019 Federal Income Tax Return • Registration with the Secretary of State or County Clerk Reporting Requirements Small businesses awarded grant funding will be required to submit a final grant report within 30 days of the grant's ending term date. Application Review Information Grant awards for businesses will be calculated based upon a business' ability to document expenses eligible for reimbursement between March 1, 2020 and March 1, 2021 and scoring criteria. Scoring—50 Points Economic Impact(25 Points) • Documentation of economic loss • On-going COVID 19 response • Working funds (Working funds are the difference between a company's current assets, such as cash, accounts receivables (customers'unpaid bills) and inventories of raw materials and finished goods, and its current liabilities, such as accounts payable.) • Likely impact of not receiving grant Business Scale (15 Points) • Number of employees (FTE's) • Annual revenues • Years in operation Equity(10 Points) • Race/Ethnicity of ownership • Gender of ownership • Low-to-moderate income location 32 Date: February 11,2022 Report No. 2022-011 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Draft 2022 Mobility Plan Updates based on feedback received from City Council and Planning and Zoning Commission February 8 and 9, 2022 BACKGROUND: The City of Denton Capital Projects/Engineering Department has been working with Development Services and the Parks and Recreation Department to make updates to the Draft 2022 Mobility Plan in concert with the Comprehensive Plan Denton 2040 and the Denton Parks, Recreation, and Trails Master Plan. The 2022 Mobility Plan presents a holistic, multimodal approach that serves as a combined thoroughfare, bicycle, and pedestrian master plan. On May 7, 2019, the City of Denton entered into a contract with Walter P. Moore to complete necessary updates to the 2 0 2 2 Mobility Plan. Since efforts to update the Mobility Plan were initiated, there have been several opportunities for public comment including four in-person public meetings held from July 2019 through September 2019 with a specific focus group in September 2019 on the bicycle and pedestrian aspects of the plan. Additionally, five City Council Work Sessions were held from December 2019 through March 2020 and five virtual public meetings were hosted from September 2020 through October 2020. The City received 384 responses from July 18,2019, through October 11, 2019, and 287 responses from March 1, 2020, through October 30, 2020. Recently, the public had an opportunity to provide Mobility Plan feedback at the Comprehensive Plan Denton Plan 2040 Open House held on September 16,2021. Residents also have the opportunity to provide feedback on the Comprehensive Plan, Mobility Plan, and Parks, Recreation, and Trails Master Plan through September 30, 2021, on the City's website. To date,the following themes have been received from public comments: Focus on a Multimodal Approach (Complete Streets) Ensure Access and Promote Safety for Bicyclists and Pedestrians Address Maintenance and Operations Consider Future Development to Inform the Plan Coordinate with future Texas Department of Transportation Roads Confirm appropriate Road Classifications (Arterial vs. Collector) Ensure Consistency with Comprehensive Plan Denton Plan 2040 On September 28, 2021, City staff presented an update to the City Council on the progress made on the Draft 2022 Mobility Plan. Since that time staff completed the updates to the Draft 2022 Mobility Plan by addressing public comments received, coordinating changes based on recent development and capital improvement projects, and working internally with City departments, including the evaluation of the land use assumptions as part of the Comprehensive Plan Denton 2040. City staff also presented the Draft 2022 Mobility Plan to the Planning and Zoning Commission on January 12, 2022, and February 9, 2022, and to City Council on January 25, 33 Date: February 11, 2022 Report No. 2022-011 2022, and February 8,2022. Staff received several comments throughout presentations and wish to address four items heard over the last week and how they have been addressed. DISCUSSION: Staff was made aware of four items during the meetings held on February 8 and 9 with City Council and Planning and Zoning Commission. Staff took the opportunity to go back to the Draft 2022 Mobility Plan and address the comments received. The changes made regarding the four major themes of comments received were as follows: • Goal#1 (formerly Goal 47)being rewritten to include language in alignment with making Safety the highest priority of the Mobility Plan • Evaluation and modification of the roadway classifications in the Northeastern quadrant of the City • High-level discussion related to Southeast Denton roadway classifications • High-level discussion related to the roadway classifications for the Southwest quadrant of the City Goal #1 has been rewritten based on feedback received to include language in alignment with explaining the importance of safety by using more aggressive and proactive verbiage. Detailed below is the updated version of Goal #1 Safety First, which includes rewording and ordering of the Objectives and Strategies. Key points to mention are the updates with the new wording to include the following: • Number one priority for the planning, design, and maintenance of all transportation infrastructure • Design, evaluate, operate, and enforce for safe speeds • Acknowledge vulnerability of non-auto users and prioritize safety through design, evaluation, and operation of transportation infrastructure • Minimize the safety risks of highways and arterials by managing speed 34 Date:February 11,2022 Report No. 2022-011 Safety First: Objective IA: Safety is the number one • • • priority-for the planning, design and ' • maintenance of all transportation infrastructure. Strategy 1.1: Denton's highest priority is protection of _ human life over other aspects involved in the planning, design and operation of Denton's Transportation Network Strategy 1.2: Design,evaluate,operate and enforce for safe speeds Strategy 1.3: Institutionalize a culture that prioritizes safety for all modes of transportation within the City of Denton Strategy 1.4: Acknowledge vulnerability of non- auto users and enhance safety through planning, design, evaluation and operation of all transportation infrastructure Strategy 1.5: Minimize the potential for conflicts into the build environment Strategy 1.6: Integrate safe design principles into the built environment Strategy 1.7: Improve the ability of all transportation users to see and be seen Strategy 1.8: Minimize the safety risks of highways and arterials by managing speed Objecn a 113: Encourage sate laehaviot-s Strategy 19: Strategically implement education and enforcement iWtiatives around the top contributing factors of serious injury and fatal crashes The next change made based on the comments received was to evaluate and modify the classification of the roadways in the Northeastern quadrant of the City by reviewing the 2015 Mobility Plan, data collected, and future land use assumptions in the area. After further review, as you can see below in the map, the changes were made to make Collins Road from a secondary arterial to a collector,reclassify Cooper Creek Road from a primary arterial to a secondary arterial, and finally to change the former integrated corridor from a TxDOT roadway and possible freeway to a primary arterial that will be coordinated in conjunction with the County. Staff believes these modifications, based on the land use assumptions in this area, should address the concerns and questions raised by the City Council and allow for the best decisions to be made to date based on 35 Date:February 11,2022 Report No. 2022-011 the information known. These changes can be seen in the areas that are highlighted on the Revised Draft 2022 Mobility Plan map. Draft 2022 Mobility Plan Revised Draft 2022 Mobility Plan ---..- Tt6 ..... •1 ........... ........................... �.. .....r: 4 ,, �. no Leo no ! '�• ! '� •� i . The following two comments received directly relate to taking a deeper dive to review the Southeast Denton area of town, the existing roadway classifications, and the Southwestern quadrant of town, where many changes are planned based on the Hunter and Cole Ranch Master Planned Communities. Staff will continue to look for ways to improve or reconstruct the roadway network within Southeast Denton, based on the roadway designation as most of the roadways in this area are existing. Staff is also working very closely with the Hunter and Cole Ranch developments to amend and review as necessary the roadway network within the communities and, as shown on the map, included removing a couple that are red highlighted from the map. 36 Date:February 11,2022 Report No. 2022-011 Southeast Denton ra ram.uoao� ................. k QM to/ aaI➢OF a� wawa M# .......,. �MntaMro— raaawr aa/aa1 Southwest Denton `'ti v . .ia 22:,� 37 Date: February 11,2022 Report No. 2022-011 Staff appreciates all the feedback received and looks forward to addressing these updates and moving forward with the Public Hearing and adoption March 1, 2022. After the adoption of the 2022 Mobility Plan, Staff will begin the next steps to adopt the Roadway Impact Fee Ordinance. Staff will also move forward with further discussion on the Vision Zero Plan and the Citywide Speed Study. STAFF CONTACTS: Rebecca Diviney, PE, Director of Capital Projects/City Engineer Nathan George, Senior Planner—Bicycle Pedestrian and ADA Coordinator Pritam Deshmukh, PE, Transportation Planning REQUESTOR: Staff Initiated 38 2/11/22,3:06 PM 2022 Council Request Launchpad-Smartsheet.com Council Requests Open Requests Requests Answered by Department FY All Time Request Volume by 1/21 Council Person Paul Meltzer Deb Armintor Community Svcs - Jesse Davis Environmental Svcs Mayor Gerard Hudspeth Public Works - Vikki Byrd Capital Projects Brian Beck utilities 119f• 23% Alison Maguire CMO - 0 5 10 15 20 Library Legal _ Fire Police 23% Requests madeby Quarter Tech Services Airport 100 97 77 Public Affairs/Customer Svc _ Economic Development 50 0 0 Development Svcs LII.- A 0 M = Finance Paul Meltzer• Deb Armintor• Jesse Davis Q1 21122 Q2 21122 Q3 21/22 Q4 21122 Audit • Mayor Gerard Hudspeth• Vikki Byrd Municipal Court Brian Beck• Alison Maguire Procurement Real Estate Risk Total •' Other Elected Official Oth Some requests involve multiple departments,causing the Requests total requests by department to add up higher than the 31 Submit New 0 10 20 30 40 total request count Request 39 https://app.smartsheet.com/b/publish?EQBCT=ebabl e9acf3f4298926796659f10ad57 1/1 Policy and Worksession Requests smartsheet • - -• Council Member --. - . . --. - Assigned Department Comments 1 Mayor Hudspeth 01/24/22 Request relating to speed signs. Seeking specific language from the Mayor. Daniel Kremer Public Works-Streets 2-minute pitch scheduled for 2/1 meeting. 2 Council Member Maguire 01/25/22 Can staff clarify the plans regarding any changes to Roselawn Drive and who is handling them? Becky Diviney CIP-Capital Projects Information will be provided in a future Friday Report. 3 Q Council Member Davis 01/28/22 Can staff contact local nonprofit to discuss the possibility of an in-kind donation of Dyno Dirt? Stephen Gay Wastewater Information will be provided in the Feb. 11 Friday Report. 4 Mayor Hudspeth 01/29/22 Turn signage @ Fort Worth Drive&1-35-No lane signage. Becky Diviney CIP-Capital Projects Information will be provided in the Feb. 11 Friday Report. 5 Mayor Hudspeth 01/29/22 Will staff review Dallas Housing Opportunity Fund to determine whether a similar program would Dani Shaw Community Services Information will be provided in the Feb. 11 Friday Report. benefit the City of Denton? 6 Mayor Hudspeth 01/29/22 Explore feasibility of a dumpster concierge service option for apartments. Brian Boerner Solid Waste Information will be provided in the Feb. 11 Friday Report. 7 O Mayor Hudspeth 01/29/22 Explore creation of a program that helps business owners who want to start/expand a child care David Gaines Economic Development Information will be provided in the Feb. 11 Friday Report. facility. 8 O Mayor Hudspeth 01/29/22 Can staff contact Stoke regarding availability of combined warehouse&office space to allow David Gaines Economic Development Information will be provided in the Feb. 11 Friday Report. product shipments? 9 O Mayor Hudspeth 01/29/22 Can staff confirm that a voting location(Voertman's)will use only one entrance? Rosa Rios City Secretary's Office Information will be provided in the Feb. 11 Friday Report. 10 Mayor Hudspeth 01/29/22 Status of Fred Moore Dragons football additions-Rail Trail. Gary Packan Public Works-Parks Information will be provided in the Feb. 11 Friday Report. 11 O Mayor Hudspeth 01/29/22 Program to allow Golden Triangle Mall to receive funds for pending changes? David Gaines Economic Development Information will be provided in the Feb. 11 Friday Report. 12 O Mayor Hudspeth 01/29/22 Can staff clarify why the American Legion Hall is unavailable for online rental? Gary Packan Public Works-Parks Information will be provided in the Feb. 11 Friday Report. 13 O Mayor Hudspeth 01/29/22 Next steps&timing for North Gateway small area plan? Scott McDonald,Tina Firgens Development Services Information will be provided in the Feb. 11 Friday Report. 14 O Mayor Hudspeth 01/29/22 Status update on Hickory Street construction. Becky Diviney CIP-Capital Projects Information will be provided in the Feb. 11 Friday Report. 15 Mayor Hudspeth 01/29/22 American Legion Hall-Evergreen tree?Curb/cut ramp on Lakey Street for drop offs? Gary Packan,Nathan George Public Works-Parks Information will be provided in the Feb. 11 Friday Report. 16 Q Mayor Hudspeth 01/30/22 Will staff call a resident back regarding the display of political signs on private property? Dani Shaw,Frank Dixon Community Services Police Information will be provided in the Feb. 11 Friday Report. Council Member Beck 01/31/22 Can staff confirm if TDHCA guidelines will support the development that will occur farthest from Dani Shaw Community Services Information will be provided in a future Friday Report. 17 Liounc emer other developments in the event of a tie?Can staff indicate how this does(or doesn't)align with city strategic goals resisting"sprawl"and/or promoting infill? 18 Council Member Davis 01/31/22 Can staff clarify selection guidelines for the 9%HTC? Dani Shaw Community Services Information will be provided in a future Friday Report. 19 Council Member Davis 01/31/22 Can staff provide a winter weather update on city facilities? Scott Gray Facilities Information will be provided in a future Friday Report. 20 O Council Member Armintor 02/02/22 Can staff reach out to the developer working on Archer Trail regarding trash? Becky Diviney CIP-Capital Projects Information will be provided in the Feb. 11 Friday Report. 21 O Mayor Hudspeth 02/03/22 Can staff assist a local business with a Frontier permit delay? Becky Diviney Public Works Information will be provided in the Feb. 11 Friday Report. 22 Council Member Beck 02/03/22 Can staff clarify the legality of hunting small animals inside city limits? Frank Dixon,Gary Packan Police Public Works-Parks Information will be provided in a future Friday Report. 23 Mayor Hudspeth 02/04/22 Can staff contact caller who wants to discuss racism in Denton? Frank Dixon Police Information will be provided in a future Friday Report. 24 Mayor Hudspeth 02/04/22 Can staff determine why elderly and homebound residents are not receiving mail on Carriage Hill? Scott McDonald Development Services Information will be provided in the Feb. 11 Friday Report. Mayor Pro Tern Meltzer 02/08/22 When was the issue of the historic-style lamp posts being non-Dark Skies compliant last presented Antonio Puente DME Information will be provided in a future Friday Report. 25 to council?Regarding the lights,could there be a cone inside the globe over the bulb that would accomplish what we want without altering the exterior appearance as dramatically as the exterior "hat"we looked at would? Council Member Beck 02/08/22 What is staffs opinion of a"riverwalk"of sorts,either open-air or even up to the ultimate status of Becky Diviney, Nathan George CIP-Capital Projects Information will be provided in a future Friday Report. 26 enclosing and burying the channel and topping it with constructed green corridors and parks?Is it conceivable to reclaim these cement channels as a redevelopment project? 27 Mayor Pro Tern Meltzer 02/08/22 Can staff provide some additional information on the"Say No to the City of Denton"sign located Becky Diviney,Pritam Development Services Public Information will be provided in a future Friday Report. near Clear Creek? Deshmukh Works-CIP 28 Council Member Armintor 02/11/22 Question whether DPD initiates traffic stops for broken tail lights and if those stops escalate to Frank Dixon Police Information will be provided in a future Friday report. arrests 29 Council Member Armintor 02/11/22 Several information requests regarding a recent officer involved shooting including a request to hear Frank Dixon Police Information will be provided in the Feb. 11 Friday Report 911 calls and bodycam footage regarding the incident. 30 © Council Member Armintor 02/10/22 Question regarding whether those outside of a notification area would have access to developer-led Hayley Zagurski Development Services Information will be provided in the Feb. 11 Friday report. community meeting. 31 Council Member Beck 02/11/22 Request of staffs assessment of a suggestion to improve mobility in King's Row development Scott McDonald,Tina Firgens Development Services Information will be provided in a future Friday report. Exported on February 11,2022 3:05:46 PM CST 40 Page 1 of 1 February 2022 1 2 3 4 5 2:00 pm-CC Work Session 3:00 PIvf Animal Shelter Advisory 8:00 a.m.Agenda Committee 6:30 pm-CC Regular Committee Session 8:30 a.m DEDC 3:00 PM-Health and Building Standards Commission 4:00 M Public Art Committee 6 7 8 9 10 11 12 5:30 PM-Internal Audit Advisory 10:00 am-CC Work Session 11:00 a.m EDPB 8:30 a.m DEDC 10:00 a.m-Development Code Review Committee 6:00 PM Parks Recreation and Cancelled-3:00 PM-Airport 4:00 PIV1-Public Art Committee Beautification Board Advisory Board 12:00 p.m Community Services Advisory 5:00 PM-Planning and Zoning 13 14 15 16 17 18 19 Cancelled-9:00 AM-Public 3:00 pm-CC Work Session 9:00 AM-Nbbility Committee 9:00 am Public Utilities Board Utilities Board 6:30 pm-CC Regular Nketing Session Cancelled-3:00 PM-Health and 10:00 am-Joint CC/P&Z Building Standards Commission 5:30 pm Library Board 5:30 PM-Historic Landmark Commission 20 21 22 23 24 25 26 12:00 PM-CC-City Tvhnager 1:00 PM-Civil Service 3:00 PM-Board ofEthics 10:00 a.m.-Development Code Interviews Conmisson ReviewComurittee 4:00 PM-Planning and Zoning 12:00 PM-Bond Oversight Committee 6:00 PM-Police Chiefs Advisory Board 27 28 9:00 AM-Public Utilities Board 5:30 PM-Zoning Board of Adjustment 5:30 PM-Internal Audit Advisory 41 March 2022 1 2 3 4 5 2:00 pm-CC Work Session 4:00 PNL Public Art Committee 6:30 pm-CC Regular Session 3:00 PM-Health and Buidmg Standards Commission 6 7 8 9 10 11 12 6:00 PN-Parks Recreation and 3:00 PM—Airport Advisory Board 10:00 a.m—Development Code Beautification Board ReviewConm&ee 4:00 PM—Planning and Zoning 13 14 15 16 17 18 19 9:00 AM—Public Utilities Board 3:00 PM—Persons w/Disabilities 3:00 PM-Health and Budding Standards Commission 20 21 22 23 24 25 26 5:30 PM—Historic Landmark 2:00 pm-CC Work Session 9:00 AM-Nbbility Committee 10:00 a.m—Development Code Corimussion 6:30 pm-CC Regular 1teting ReviewConnnittee Session 1:00 PM—Civrl Service Commision 4:00 PM—Planning and Zoning 27 28 29 30 31 9:00 AM—Public Utilities Board 3:00 PM—Board of Ethics 5:30 PM—Zoning Board of Adjustment 42 April 2022 1 2 3 4 5 6 7 8 9 6:00 PIVL Parks Recreation and 2:00 pm-CC Work Session 4:00 M Public Art Committee 10:00 a.m—Development Code Beautification Board 6:30 pm-CC Regular ReviewCorrnnittee Session 3:00 PM-Health and Building Standards Connnission 10 11 12 13 14 15 16 9:00 AM—Public Utilities Board 3:00 PM—Airport Advisory Board 4:00 PM—Planning and Zoning 5:30 PM—Hstoric Landmark Commission 17 18 19 20 21 22 23 5:30 PM-Traffic Safety 2:00 Pm-CC Work Session 9:00 AM-Mobility Conaruttee 3:00 PM-Health and Building 10:00 a.m—Development Code Commission feting 6:30 pm-CC Regular meeting Standards Connnission Review Committee Session 24 25 26 27 28 29 30 9:00 AM—Public Utilities Board 1:00 PM—Civil Service 3:00 PM—Board ofEthics Commisson 5:30 PM—Zoning Board of 4:00 PM—Planning and Zoning Adjustment 5:30 PM—Internal Audit Advisory 43 Cityof Denton City Hall 215 E. McKinney St. Denton,Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Tuesday, February 22,2022 12:00 PM Council Work Session Room SPECIAL CALLED MEETING After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Closed Meeting on Tuesday, February 22, 2022, at 12:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas, consistent with Chapter 551 of the Texas Government Code, as amended,or as otherwise allowed by law, as indicated below. 1. Closed Meeting: A. ID 22-220 Deliberations regarding Personnel Matters - Under Texas Local Government Code Section 551.074. Receive a report, hold a discussion, and give staff direction on filling the City Manager position and the recruitment process. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code(the `Public Power Exception'). CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on February 18, 2022, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page I Printed on 211112022 44 Tentative Work Session Topics and Meeting Information Updated: February 11, 2022 Meeting Date Item Le istar ID I Departments Involved Type Estimated Time Police Department Overview 22-006 Police Department City Business 0:45 Comp Plan&Mobility Plan Updates 22-354 Development Services,Engineering/Capital Projects Council Priority 1:30 February 15,2022 Work Session(@3:00 p.m.) Regular Meeting(@6:30 p.m.) Closed Meeting Item(s) N/A Legal City Business 0:30 Total Est.Time: 2:45 Other Major Items for Meeting:NDO Public Hearing;Order General Election February 22,2022 City Manager Interviews 22-220 Human Resources City Business 5:00 Closed Session(@12:00 p.m.-5:00 p.m.) Total Est.Time: 5:00 Other Major Items for Meeting:n/a Audit of Energy Management Office Admin(&Closed Meeting) 21-2402 Internal Audit Internal Audit Report 0:30 Placeholder-Comp Plan Update TBD Development Services Council Priority TBD Placeholder-Mobility Plan TBD Engineering/Capital Projects Council Priority TBD March 1,2022 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-052 City Manager's Office Council Request 0:30 Closed Meeting Item(,): Energy Mgmt Office Audit 22-311 Internal Audit;Legal City Business 0:30 Total Est.Time: 1:30 Other Major Items for Meeting: Public Hearing on Comp Plan&Mobility Plan March 15,2022 NO MEETING-Spring Break(March 14-18) CIP:Property Acquisition Follow-Up 21-2779 Internal Audit City Business 0:30 Leave Policies 22-179 Human Resources Council Request 1:00 Solid Waste Strategy Follow-up TBD Solid Waste Council Priority TBD Annual Financial Audit 21-2786 Finance City Business 0:30 March 22,2022 Sustainability Framework Fund Workplace(FY 21-22) 22-161 Environmental Services City Business 1:00 Work Session(@2:00 p.m.) Tax Abatement and Incentives Policy 22-355 Economic Development City Business TBD Special Called Meeting Covid-19 Update 22-316 City Manager's Office Council Priority 0:30 Two-Minute Pitch: 1 22-156 lCity Manager's Office 1council Request 0:30 Closed Meeting Item(,) N/A Legal City Business 0:30 Total Est.Time: 4:30 Other Major Items for Meeting: Public Hearing on Comp Plan,Consideration of Disaster Declaration and Order Update for City DCTA Board Representative 21-2904 City Manager's Office City Business 0:30 Wastewater Collections Audit 21-2781 Internal Audit City Business 0:30 Prioritizing Area Plans 21-2676 Development Services City Business 1:00 Building Codes,International Residential Code,International Fire Code 21-2633 Building Inspections City Business 0:30 April 5,2022 Parkland Dedication and Park Development Fees 21-2142 Parks&Recreation City Business 1:00 Work Session(@2:00 p.m.) Roadway Impact Fees 21-2604 Engineering/Capital Projects City Business 1:00 Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 1 22-053 ICity Manager's Office 1council Request 0:30 Closed Meeting Item(s) I N/A ILegal Icit4y Business 0:30 Total Est.Time: 5:30 Other Major Items for Meeting: Wastewater Reclamation Audit 22-243 Internal Audit City Business 0:30 Automated Notification Dashboard TBD Development Services Council Request TBD Tent/Tiny Home Village RFI 22-374 Community DevelopmentCouncil Initiated TBD April 19,2022 Procurement Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-054 City Manager's Office Council Request 0:30 Closed Meeting Item(s) N/A Legal City Business 0:30 Total Est.Time: 1:30 Other Major Items for Meeting: May 3,2022 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-121 City Manager's Office Council Request 0:30 Closed Meeting Item(s) N/A Legal City Business 0:30 Total Est.Time: 1:00 Other Major Items for Meeting: American Rescue Plan Act of 2021&2nd Year ARP Funds 22-266 Finance City Business TBD May 17,2022 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) Two-Minute Pitch: 22-122 City Manager's Office Council Request 0:30 Closed Meeting Item(s) N/A Legal City Business 0:30 Total Est.Time: 1:00 Other Major Items for Meeting:Canvass General Election,Order Runoff if needed Item Legistar ID Departments Type Estimated Work Session Date Electric Rates and Budget 21-2405 Finance City Business Date/Mins TBD Economic Development Programs and Policy Discussion 21-1330 Economic Development City Business Date/Mins TBD Work Session Dates to be Determined Sanger ETJ Boundary Adjustment 21-2653 Development Services City Business Date/Mins TBD Item Dates Departments Type Estimated Work Session Date Council Priorities and Significant Work Plan FY 2022-23 Budget Development February- Finance Budget Summer 2022 Items to be Scheduled October 2022 All other departments Procurement of a"tiny home"Housing Solution(requested from Housing Study Work Session) June Community Services Council Priority June Item Date Approved Department Estimated Hours to Requestor Complete Approved Council Request Work Sessions to be Traffic Feedback Signs I Feb.1,2022 JPublic Works-Streets Hudspeth Scheduled *This is for planning purposes only.Dates are subject to change. 45 1 Street Closure Report: Upcoming Closures smartsheet SCR Feb 14th - 20th Street/Intersection Description Department Contact 1 Athens Tawakoni New Ballinger 02/21/22 03/11/22 Concrete Panel Repair Streets Rogelio San Miguel Bell Ave Texas St Withers St 02/19/22 03/25/22 Water Distribution will be Water Tiffany Sherrane 2 installing a new water main line and services. Bernard St Hickory St Chestnut St 06/20/23 07/31/23 Water Distribution will be Water Tiffany Sherrane 3 replacing the water main line and services. 4 Brookside Meadow Park Meadow Creek 02/28/22 03/18/22 Concrete Panel Repair Streets Rogelio San Miguel 5 Jackpine Dr Potterstone St Barrydale Dr 02/21/22 03/11/22 Concrete Panel Repair Streets Rogelio San Miguel Exported on February 11,2022 11:03:14 AM CST 46 Page 1 of 1 2 Street Closure Report: Current Closures smartsheet I Closure Start Closure End I Street/Intersection From To Date Date Description Department Department Contact 1 Allred Rd JM Prosperity Farm Rustic Barn Bonnie Brae 09/27/21 07/31/22 Storm Installation,Cutting Private Development Public Jeremiah Tillman-David Venue Grade on Allred Works Inspections 2 Amherst Georgetown Malone 10/18/21 03/11/22 Street Reconstruction Streets Roy San Miguel Bell Ave Withers St Mingo Rd 01/07/22 02/18/22 Water Distribution will be Water Tiffany Sherrane 3 installing a new water main line and services. Bonnie Brae Street Scripture Panhandle 02/10/22 02/18/22 The contractor will begin Engineering Robin Davis making the connection of the new 42-inch Transmission Main to the existing Main.Therefore, both northbound lanes of Bonnie Brae Street from Scripture to Panhandle Street will be closed.North bound Traffic will be detoured to turn right on Scripture,left on Thomas,and left on Panhandle to finally arrive back on Bonnie Brae Street.Detour signs will be posted accordingly. 5 Chestnut Street South Welch Street Bernard Street 10/18/21 03/31/22 Utility installations and Engineering Scott Fettig pavement replacement. 8 Cyrus Way Teal Harvest Glen 01/10/22 02/18/22 Concrete Panel and Sidewalk Streets Roy San Miguel Repair Davis St Jannie St Hattie St 01/31/22 03/05/22 Wastewater Collections will be Wastewater Tiffany Sherrane 7 installing a new wastewater main line and services. Foxcroft Cir Emerson Old North 01/18/22 02/18/22 Residential roadway Engineering Dustin Draper 8 reconstruction and during the construction only resident traffic will be allowed. 9 Mockingbird Christopher Dr Penniman Dr 02/07/22 02/21/22 Installing Junction Box and Private Development Armando Beltran connecting waterline 10 Montecito Settlement Field Bend 01/18/22 03/04/22 Concrete Street Panel and Streets Roy San Miguel Sidewalk Repair 11 North Texas Blvd. Eagle Dr to Oak There will be multiple phases of 12/13/21 08/01/22 Utility installations and Scott Fettig closures.Will not be all at one pavement replacement. Scripture St Marietta St Bradley St 02/01/22 03/04/22 Installation of 24"RCP pipe Drainage Gabriel Rodriguez across the Street to a Storm 12 Drain Inlet on the south side of the road on the south side of the Road 13 Stella St. North Texas Blvd Bonnie Brae 10/29/21 05/01/22 Utility installations and Engineering Scott Fettig pavement replacement. 14 Sweet Gate Lake View Autumn Path 01/03/22 02/18/22 Concrete Street Panel Repair Streets Roy San Miguel 15 Welch Street Eagle Street West Collins St. 11/29/21 03/04/22 Utility installations and Engineering Scott Fettig pavement replacement. Exported on February 11,2022 11:03:31 AM CST 47 Page 1 of 1 3 Street Closure Report: Completed Closures smartsheet I Closure Starr, Closure End I Street/Intersection From Date Date Description Department Department Contact Archer Trail Foxcroft Circle Emerson 11/08/21 02/16/22 Residential roadway Engineering Dustin Draper 1 reconstruction and during the construction only resident traffic will be allowed. Foxcroft CIR Archer Trail Emerson 01/05/22 02/04/22 Residential roadway Engineering Dustin Draper 2 reconstruction and during the construction only resident traffic will be allowed. Orr Street Elm Street Locust Street 10/25/21 01/19/22 Roadway Reconstruction this Engineering Dustin Draper 3 project only affects one business and notification was direct with the business owner. 4 Stuart Rd South of Keystone Court North of Keystone Court 01/24/22 02/02/22 Replacing concrete road panels Private Development Tucker Eller 5 Warschun Rd E Sherman Dr(FM 428) Sauls Rd 12/08/21 01/21/22 Drainage pipe extension and Engineering Dustin Draper Turn lane addition Williamsburg Row Jamestown Ln Nottingham Dr 10/26/21 01/28/22 Wastewater Collection will be Wastewater Tiffany Sherrane 6 installing a new wastewater main line and services 7� Windsor Bonnie Brae Parkside 08/09/21 01/25/22 Pavement Restoration Private Development Public Jeremiah Tillman-David Works Inspections Exported on February 11,2022 11:03:42 AM CST 48 Page 1 of 1