DME Logistics Supervisor - ES3504-600300 - ELECTRIC DISTRIBUTION
City of Denton
Job Description
Title: DME Logistics Supervisor
Position ID: ES3504
Department/Division: DME / Distribution
Report to: Line Division Manager
FLSA Designation: Exempt
Safety Sensitive: No
DOT: No
Definition: Responsible for overseeing a wide variety of Denton Municipal Electric (DME) activities pertaining to Construction Projects and Operations. Tracks project through completion
ensuring financial reconciliation, maintains project files including permits, estimates, material tickets, purchase orders, invoices and project prints. People management responsibilities
include hiring and training, planning and assigning daily work, conducting performance appraisals, addressing performance issues, and resolving problems. Oversees all logistical operations
for DME materials inventory and maintenance.
Essential Functions:
Oversees the financial completion and tracking of DME Operations & Maintenance (O&M) and/or all Construction Projects. Works with the City’s GIS, Engineering, and Finance departments
to ensure project tracking and documentation accuracy.
Supervises staff, oversees logistics operations, and implements Inventory Administration controls, policies, and procedures. Understands and ensures compliance with local, State, and
Federal laws that pertains to the previously listed areas.
Coordinates with the City’s Purchasing, Electric Engineering, Budget and other departments to accurately track DME assets in the Lifecycle database.
Researches, monitors, and prepares reports on various departmental Operations and Construction Project needs.
Schedules Bi-Weekly meetings with the following DME divisions - Distribution, Engineering, GIS, Metering, and the Logistics team to coordinate workflow processes for all needs.
Develops, maintains, and administers high level electronic tracking tools for identification of materials for major projects, special projects, maintenance and contract expenditures.
Ensures availability of materials necessary for projects. Expedites materials for urgent project needs in compliance with applicable procurement statutes.
Maintains computerized inventory system to track procurement, distribution center storage, distribution and frequency of utilization of materials. Performs a wide range of comprehensive
activities associated with the inventory software system including but not limited to; entering and issuing orders, inventory management including stock replenishment, entering receipts,
set up of new items and locations, determine obsolescence of items, review minimum and maximum quantities, cycle counts and any other inventory related control and monitoring requirements.
Oversees weekly visual inventory audits of materials to reconcile actual stock with the electronic stock tracking systems. Conducts inventory reconciliation quarterly with City’s Warehouse
system to confirm inventory tracking.
Performs standard shipping/receiving functions, verifies materials upon delivery; ensures shipping manifest balances with invoicing.
Researches pricing for transactional procurement needs, accurately documenting that informal quotes are obtained, and that records are maintained in the City’s financial system to support
procurement requests.
Oversees negotiations with suppliers/contractors to locate materials, supplies, parts, tools, and equipment. Obtains informal quotes for materials, researches availability, quality,
and accurate delivery dates. Determines best value for materials, enters requisition into City’s financial system.
Assists in preparation of the department budget by preparing reports, forecasts and writing of supplemental packages for O&M, Distribution, Substation/Transmissions, and System Operations
(Ops) divisions of DME.
Oversees the administration of DME’s Journeyman Lineman Apprenticeship program. Schedules training, tracks On-the-Job-Training (OJT) hours, provides training materials and scheduling
advancement assessments per the program’s guidelines.
Coordinates all travel, registration, equipment for events, designs and orders team uniforms for DME’s Lineman Rodeo team.
Coordinates and strategizes uniform purchasing, issuance, and alterations for all DME divisions. Tracks and maintains records for items in accordance with City policies and procedures.
Monitors and maintains cost savings program for all divisions for the acquisition of tools for DME.
Oversees the daily operations for material demands including entering, tracking, receiving, creating Purchase Orders for O&M, Distribution, Substations, and System Ops divisions.
Additional Duties:
Performs other duties as assigned
Minimum Qualifications / Acceptable Equivalency:
Bachelor’s degree in Business related field
AND
Five (5) years progressively responsible experience in project management
Two (2) years of experience in an electric utility environment
OR
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job
Core Competencies:
Extensive knowledge of project administration, inventory management practices, reporting, and key performance indicators
Knowledge of local, State, and Federal guidelines and regulations for procurement of supplies and materials in a governmental environment
Must have knowledge of computers and related hardware and software equipment, in the area of assignment
Ability to communicate effectively and clearly, both verbally and in writing
Ability to identify problems and propose solutions in a timely manner
Ability to gather and analyze data, draw conclusions, and present data and other information in a clear and logical manner.
Ability to handle all tasks with minimal supervision and direction.
Skill in resolving customer complaints and concerns
Skill in effectively reviewing work and providing technical assistance to assigned staff.
Ability to form and maintain effective relationships with coworkers and customers
Ability to maintain regular and punctual attendance
Conditions of Employment:
Must have a valid Class “C” Driver’s License prior to employment
Must pass a drug test, driver’s license check, criminal history background check, and social security number verification check
Must pass a physical examination
Must be able to respond after hours if needed
Preferences:
Prior experience in Project Management
Experience utilizing JD Edwards software system
Experience in a governmental work environment
Intermediate skill with Microsoft Office applications, including Word, Excel, and Outlook
Bilingual in Spanish and English
Physical Requirements:
Overall Strength Demands: The italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday.
Sedentary – lifting no more than 10 pounds
Light – lifting no more than 20 pounds; carry up to 10 pounds
Medium – lifting no more than 50 pounds, carry up to 25 pounds
Heavy – lifting no more than 100 pounds, carry up to 50 pounds
Very Heavy – lifting more than 100 pounds, carry more than 50 pounds
Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.
Codes for “how often”:
Y = Yes
N = No
E = extensive (100-70%)
M = moderate (60-30%)
I = infrequent (20-10%)
A = almost never (<10%)
Task: Code:
Standing: I
Sitting: M
Walking: M
Lifting: I
Carrying: M
Pushing/Pulling: M
Overhead Work: I
Fine Dexterity: M
Kneeling: I
Crouching: I
Crawling: A
Bending: I
Twisting: I
Climbing: I
Balancing: M
Vision: E
Hearing: E
Talking: E
Video Display: E
Other - Differentiate Colors:
Machines, Tools, Equipment and Work Aids:
The essential functions of this position require the use of a computer, telephone, and other general office equipment along with a mobile device with barcoding capability.
Environmental Factors:
The essential functions of this position are performed primarily indoors and outdoors.
This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice.
Effective Date: 11/28/2020
Revision Date: