Court Docket Representative - GC0614 - MUNICIPAL COURT
City of Denton
Job Description
Title: Court Docket Representative
Position ID: GC0614
Department/Division: Municipal Court
Reports to: Municipal Court Administrator
FLSA Designation: Non-Exempt
Safety Sensitive: No
DOT: No
Definition: Performs administrative clerical duties for the Denton Municipal Court. Responsible for preparing case files for various courtroom dockets, trials, and hearings.
Key Responsibilities:
Performs duties as a Deputy Court Clerk in the Municipal Court
Swears to or affirms complaint filing and probable cause affidavits
Prepares and coordinates court dockets including jury and non-jury trials, juvenile proceedings, non-compliance hearings, environmental, insurance, special motions, attorney dockets,
arraignments, civil nisi and bond forfeiture processes, property and dangerous animal hearings, red light camera and parking hearings
Prepares documents and forms such as subpoenas, summons, and affidavits for failure to appear warrants, as needed by the judges, attorneys, defendants, witnesses, jurors, etc.
Processes representation letters, motions, and summons requests received from attorneys.
Prepares and processes cases for bond forfeiture and monitors compliance
Functions in a paperless environment utilizing macros in a queue based workflow
Assists judges, attorneys, citizens and defendants in the Courtroom; communicates with public regarding court procedures
Prepares and processes cases before and after plea bargains; maintains communication with attorneys and bondsmen regarding defendant appearances and case processing
Utilizes and monitors electronic recording system for trials, arraignments, and other hearings and maintains security and tracking for court of record requirements
Maintains case management for non-traffic offenses and monitors compliance with court orders to final disposition
Utilizes and monitors electronic recording system for trials, arraignments, and other hearings
Provides customer service to defendants, parents of defendants, officers, citizens, and other parties as needed via in person and by the phone
Manages and coordinates all functions of jury notification, selection and utilization activities
Arranges for defendant special needs or interpretation in the courtroom
Answers Municipal Court phone line assisting the public with questions regarding citations
Additional Duties:
Assists in other dockets and special hearings as needed
Archives court recordings and processes requests for motion for new trial
Performs other duties as assigned
Minimum Qualifications / Acceptable Equivalency:
High School Diploma or GED equivalent
Four years of experience working in a Court or a Court related field including one year of experience with docket processes in a courtroom environment
Level 1 certification through TMCEC
OR
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job
Core Competencies:
Ability to communicate effectively both verbally and in writing
Ability to form and maintain effective relationships with co-workers and customers
Ability to find creative solutions to routine challenges and demonstrate initiative to follow through.
Ability to demonstrate punctuality to assignments and personal organization.
Ability to work quickly and modify the routine to fit the needs of the court on a day to day basis.
Conditions of Employment:
Must have a valid Class “C” Driver’s License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class “C” driver’s license and state
required minimum automobile liability insurance within 30 days of hire per state law)
Must pass a drug test, driver’s license check, criminal history background check, and social security number verification check
Must be able to work overtime when requested
Must obtain level ll certification through TMCEC within two years of employment.
Preferences:
Bilingual in Spanish and English
Experience working in a paperless court
Working knowledge of Incode Court Software and Laserfiche or another imaging system
Level ll clerk certification through TMCEC
Individual with docketing experience in a medium to large Court
Previous experience in bond forfeiture procedures
Physical Requirements:
Overall Strength Demands: The italicized word describes the overall strength demands of the functions performed by the incumbent during a typical workday.
Sedentary – lifting no more than 10 pounds
Light – lifting no more than 20 pounds; carry up to 10 pounds
Medium – lifting no more than 50 pounds, carry up to 25 pounds
Heavy – lifting no more than 100 pounds, carry up to 50 pounds
Very Heavy – lifting more than 100 pounds, carry more than 50 pounds
Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.
Codes for “how often”:
Y = Yes
N = No
E = extensive (100-70%)
M = moderate (60-30%)
I = infrequent (20-10%)
A = almost never (<10%)
Task: Code:
Standing: M
Sitting: M
Walking: M
Lifting: I
Carrying: M
Pushing/Pulling: I
Overhead Work: M
Fine Dexterity: E
Kneeling: I
Crouching: I
Crawling: A
Bending: M
Twisting: I
Climbing: I
Balancing: N
Vision: Y
Hearing: Y
Talking: Y
Video Display: Y
Other:
Machines, Tools, Equipment and Work Aids:
The essential functions of this position require the use of a phone and a computer.
Environmental Factors:
The essential functions of this position are performed in an office environment.
This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice.
Effective Date: 11/2/2000
Revision Date: 2/27/2018