Administrative Assistant I - GC0414 - WATER - METERING Generic
City of Denton
Job Description
Title: Administrative Assistant I
Position ID: GP0414
Department/Division:
Reports to:
FLSA Designation: Non-exempt
Safety Sensitive: No
DOT: No
Definition: Responsible for performing administrative support for the Water Metering manager, department personnel and assisting the citizens that come into our department or call with
excellent customer service.
Essential Functions:
Functions under the general supervision provided by the Administrative Assistant III, performs standard and technical secretarial duties involving administrative detail, discretionary
decision-making and specialized knowledge.
Accurate and efficient data entry of work orders in to the Access data base.
Provides principle secretarial support to, manager, and other office personnel. Participates and assists in the administration of the department; prepares comprehensive reports, and
compiles monthly reports.
Creates folders, files and purges folders.
Performs data entry in the Northstar billing system.
Demonstrates continuous effort to improve operations, reporting and streamline work processes
Assists with compiling work orders and asset data for statistical and financial reports
Performs file maintenance functions including searching, pulling and routing files.
Operates office machines including printers, scanner, copier, calculator, phones, and fax machine
Additional Duties:
Performs other duties as assigned
Minimum Qualifications / Acceptable Equivalency:
High School diploma or GED equivalent
Eighteen months of full-time experience in a responsible administrative support position involving typing (i.e. reports, charts, correspondence, lists, forms, applications), composing
correspondence, preparing reports, filing, and other general office duties, Note: Associate degree in Secretarial Science from approved business college or junior college will substitute
for one year experience.
OR
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job
Core Competencies:
Ability to communicate effectively both verbally and in writing
Ability to form and maintain effective relationships with coworkers and customers
Ability to maintain regular and punctual attendance
Working knowledge in Microsoft Office software including Word, Excel and Access
Conditions of Employment:
Must have a valid Class “C” Driver’s License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class “C” driver’s license and state
required minimum automobile liability insurance within 30 days of hire per state law)
Must pass a drug test, driver’s license check, criminal history background check, and social security number verification check
Must be able to work schedule Monday through Friday, preferably from 8:00am – 12pm
Must be able to work overtime when requested
Preferences:
Bilingual in Spanish and English
Physical Requirements:
Overall Strength Demands: The italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday.
Sedentary – lifting no more than 10 pounds
Light – lifting no more than 20 pounds; carry up to 10 pounds
Medium – lifting no more than 50 pounds, carry up to 25 pounds
Heavy – lifting no more than 100 pounds, carry up to 50 pounds
Very Heavy – lifting more than 100 pounds, carry more than 50 pounds
Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.
Codes for “how often”:
Y = Yes
N = No
E = extensive (100-70%)
M = moderate (60-30%)
I = infrequent (20-10%)
A = almost never (<10%)
Task: Code:
Standing: I
Sitting: E
Walking: I
Lifting: I
Carrying: I
Pushing/Pulling: I
Overhead Work: A
Fine Dexterity: E
Kneeling: I
Crouching: M
Crawling: A
Bending: M
Twisting: I
Climbing: A
Balancing: A
Vision: Y
Hearing: Y
Talking: Y
Video Display: Y
Other:
Machines, Tools, Equipment and Work Aids:
The essential functions of this position require the use of a phone and a computer.
Environmental Factors:
The essential functions of this position are performed in an office environment.
This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice.
Effective Date: 2/13/2013
Revision Date: