Administrative Assistant I - GC0414 - WATER - UTILITIES ADMIN
City of Denton
Job Description
Title: Administrative Assistant I
Position ID: GC0414
Department/Division: Water Utilities / Water Administration
Reports to: Administrative Manager
FLSA Designation: Non-exempt
Safety Sensitive: No
DOT: No
Definition: Responsible for performing administrative support for engineering department, water and wastewater administration departments, managers, personnel and assisting the citizens
that come into our department or call with excellent customer service.
Essential Functions:
Functions under the general supervision provided by the Administrative Manager, performs standard and technical secretarial duties involving administrative detail, discretionary decision-making.
Provides principle secretarial support to directors, managers, and other office personnel. Participates and assists in the administration of the department; prepares comprehensive reports,
and compiles monthly reports.
Creates folders, files and purges folders after set period of time for, employee files, accounting files, and payroll time sheets and reports.
Demonstrates continuous effort to improve operations, reporting and streamline work processes
Orders and maintains office supplies. Classifies, indexes and files, records, forms and correspondence. Performs file maintenance functions including searching, pulling and routing
files.
Operates office machines including printers, scanner, copier, calculator, phones, and fax machine
Additional Duties:
Performs other duties as assigned
Minimum Qualifications / Acceptable Equivalency:
High School diploma or GED equivalent
Six months work experience in related field (utility, construction, engineering)
Proficient in Microsoft Office software
One year working in an office environment which includes data entry, working in databases, spreadsheets and mapping software.
OR
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job
Core Competencies:
Ability to communicate effectively both verbally and in writing
Ability to form and maintain effective relationships with coworkers and customers
Ability to maintain regular and punctual attendance (evaluate per position)
Conditions of Employment:
Must have a valid Class “C” Driver’s License prior to employment (must obtain Texas Class “C” driver’s license within 30 days of hire per state law)
Must pass a drug test, driver’s license check, criminal history background check, and social security number verification check
Preferences:
Bilingual in Spanish and English
Ability to communicate effectively both verbally and in writing
Physical Requirements:
Overall Strength Demands: The italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday.
Sedentary – lifting no more than 10 pounds
Light – lifting no more than 20 pounds; carry up to 10 pounds
Medium – lifting no more than 50 pounds, carry up to 25 pounds
Heavy – lifting no more than 100 pounds, carry up to 50 pounds
Very Heavy – lifting more than 100 pounds, carry more than 50 pounds
Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.
Codes for “how often”:
Y = Yes
N = No
E = extensive (100-70%)
M = moderate (60-30%)
I = infrequent (20-10%)
A = almost never (<10%)
Task: Code:
Standing: I
Sitting: E
Walking: I
Lifting: I
Carrying: I
Pushing/Pulling: I
Overhead Work: A
Fine Dexterity: E
Kneeling: I
Crouching: M
Crawling: A
Bending: M
Twisting: I
Climbing: A
Balancing: A
Vision: E
Hearing: E
Talking: E
Video Display: Y
Other:
Machines, Tools, Equipment and Work Aids:
The essential functions of this position require the daily use of a phone and a computer.
Environmental Factors:
The essential functions of this position are performed in an office environment.
This job description is not an employment agreement, contract agreement or contract. Management has exclusive right to alter this job description at any time without notice.
Effective Date: 5/20/1999
Revision Date: 11/1/2007