Senior Executive Assistant - GT1005 - POLICE - ADMIN
City of Denton
Job Description
Title: Senior Executive Assistant
Position ID: GT1005-310001
Department/Division: Police Department
Reports to: Chief of Police
FLSA Designation: Non-Exempt
Safety Sensitive: No
DOT: No
Definition: Responsible for providing highly complex administrative support for the Chief of Police including special projects and requiring the ability to make independent decisions
which could impact the city and/or the community.
Key Responsibilities:
Performs both assigned and independent staff work, skilled administrative and operational duties in support of the Chief of Police.
Facilitates travel registration and arrangements for the Chief of Police and prepares and processes associated travel expense forms.
Coordinates Chief of Police activities, including appointments, calendars, mail logs, communications, speaking requests, and draft correspondence.
Investigates resident, customer, staff, and Chief of Police concerns and consults with pertinent departments, analyzes and shares findings, coordinates and facilitates action taken by
the police department, and directly communicates with the general public with the appropriate written, verbal, or in-person follow up on behalf of the City and the Police Department.
Represents and answers questions on behalf of the Chief of Police when requested, requiring extensive knowledge of City and Police Department processes, procedures, and personnel.
Facilitates information flow and follow-up between the Chief of Police and the City Manager’s Office, City Council, department directors, community and business organizations, and residents.
Receives telephone calls and visitors and routes callers and visitors to the appropriate persons; frequently give directions or answers routine questions.
Produces and drafts documents such as letters, reports, memoranda, proposals, agendas, charts, and presentations from handwritten, dictated, or other sources; proofreads and corrects
documents.
Maintains regular and punctual on-site attendance.
Additional Duties:
Performs other duties as assigned
Minimum Qualifications / Acceptable Equivalency:
Associate’s degree in Secretarial Science or related field, and
Six years progressively responsible experience in a secretarial position which includes public contact, discretionary decision-making, and handling confidential matters and administrative
duties
OR
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job
Core Competencies:
Ability to communicate effectively both verbally and in writing.
Ability to form and maintain effective relationships with coworkers and customers.
Exhibits strong organization skills with the ability to handle multiple projects.
Demonstrates proficiency in the use of office software systems (such as Microsoft Office Suite).
Preferences:
Bilingual in Spanish and English
Prior municipal government experience
Conditions of Employment:
Must pass a drug test, criminal history background check, and social security number verification check
Physical Requirements:
Overall Strength Demands: The italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday.
Sedentary – lifting no more than 10 pounds
Light – lifting no more than 20 pounds; carry up to 10 pounds
Medium – lifting no more than 50 pounds, carry up to 25 pounds
Heavy – lifting no more than 100 pounds, carry up to 50 pounds
Very Heavy – lifting more than 100 pounds, carry more than 50 pounds
Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.
Codes for “how often”:
Y = Yes
N = No
E = extensive (100-70%)
M = moderate (60-30%)
I = infrequent (20-10%)
A = almost never (<10%)
Task: Code:
Standing: I
Sitting: E
Walking: I
Lifting: I
Carrying: I
Pushing/Pulling: A
Overhead Work: A
Fine Dexterity: E
Kneeling: A
Crouching: A
Crawling: A
Bending: A
Twisting: E
Climbing: I
Balancing: N
Vision: E
Hearing: E
Talking: E
Video Display: E
Other:
Machines, Tools, Equipment and Work Aids:
The essential functions of this position require the use of a computer and telephone.
Environmental Factors:
The essential functions of this position are performed primarily in an office environment.
This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice.
ADA/EOE/ADEA
Effective Date: 2/4/2019
Revision Date: 7/14/2021