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Asst Director of Procurement - GS4802-800200 City of Denton Job Description  Title: Assistant Director of Procurement Position ID: GS4802-800200 Department/Division: Procurement & Compliance Reports to: Chief Financial Officer FLSA Designation: Exempt Safety Sensitive: No DOT: No Definition: This position is responsible for the management, administration, and supervision of the City’s acquisition programs, including contract compliance. This position is also responsible for citywide grants administration and warehouse functions. Essential Functions: Provides executive leadership and oversight of the Procurement, Grants, and Materials Management division as well as assists with business process review, quality control, and management services analysis Plans and directs all City of Denton procurement operations Takes a global view of the entire business and marketplace to develop a procurement strategy that aligns with the City’s needs; ensures a comprehensive understanding of the ramifications of different strategic options; and helps decision makers understand the advantages and disadvantages of different approaches and models Plays a guiding role in early-stage discussions on how to implement core business strategies in an effective, economical way; engages the wider organization in the overall procurement opportunities; builds cross-functional team; and communicates procurement strategies and priorities across the organization Researches and stays abreast of current developments, amendments, and changes in laws affecting procurement; educates and trains staff accordingly; makes recommendations for changes to policies and procedures to ensure compliance with new developments Provides contract oversight, including compliance evaluation, modification processing, routing of contractual documents and maintenance of contract files. This includes, but is not limited to, determining whether the City is reaping the full benefit of the contract; if both sides are abiding by the contract terms and applicable laws and regulations; coordinating with program managers on financial and administrative matters that impact contracts; and evaluating if vendors are being paid timely. May also review and approve complex contracts and the release of contract retainage when projects are complete Researches and analyzes contract renewals and modifications; reviews proposals and invoices to ensure the proper allocation of labor hours, rates, subcontractor costs, material requirements, etc. Identifies opportunities for cost savings or improved contract terms throughout the organization In conjunction with the Purchasing Manager, ensures excellent supplier performance; oversees and sometimes participate in contract negotiations; guarantees the highest level of ethics in every transaction; and ensures procurement policies and procedures meet internal and external compliance requirement around diversity initiatives, social responsibility goals, and other such programs Takes the lead in setting new business directions, partnerships, policies and procedures Assists departmental representatives and/or the City Manager’s Office with analyzing business processes, quality control measures, and financial information to ensure efficiency and effectiveness of operations Produces definitive metrics that demonstrate the success of procurement initiatives, business process improvements, and quality controls, and effectively solves customer problems. Engages in cross-functional dialogue and decision-making Assists in conducting special audits or periodic analysis of internal systems and makes recommendations to improve internal controls Prepares reports, graphs, charts and other illustrative materials as required by gathering and analyzing a variety of factual and/or statistical data for City Council, management, and/or various internal committees; attends City Council and other board meetings as needed Performs job functions under general direction with wide latitude in exercising initiative and independent judgment Facilitates process with departments to analyze opportunities, writes grant applications, ensures compliance, and completes appropriate reporting In conjunction with Grants Administer, aligns grant and procurement activities to ensure appropriate compliance and timeline requirements are met Reports on financial condition, responds to customer needs, and evaluates strategic opportunities for citywide warehouse functions Supervisory Responsibilities Hires, trains, supervises, and evaluates staff; provides counseling and coaching to subordinate managers; ensures appropriate action of subordinate supervisors on disciplinary actions; ensures compliance with all City policies and procedures Establishes and/or approves performance standards governing the quality and quantity of work within the subordinate divisions; evaluates subordinates’ progress toward accomplishment of long-term goals as well as daily activities Reviews accomplishments of subordinate units primarily in terms of program goals; may spot check work in progress to assure conformity with goals and missions; determines training needs for subordinate managers and approves training programs and assignments Reviews employee relations, training, and orientation programs of subordinate managers to promote organizational effectiveness and productivity; conducts annual performance appraisals; reviews and approves subordinate supervisors’ appraisals of employees Additional Duties Performs other duties as assigned Maintain regular and punctual on-site attendance Minimum Qualifications/Acceptable Equivalency: Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting or related field; Five years of progressively responsible experience in finance, accounting, purchasing, local government or related field; and at least four years of management or supervisory experience OR Master’s degree in Business Administration, Public Administration, Finance, Accounting or related field; Three years of progressively responsible experience in finance, accounting, purchasing, local government or related field; and At least two years of management or supervisory experience OR Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job Core Competencies: Ability to speak effectively in a variety of circumstances and possessing the ability to maintain poise under stressful or challenging situations Ability to write effectively in a variety of circumstances using appropriate tone and appearance for the situation and to present written recommendations in a cohesive manner Ability to form and maintain effective relationships with coworkers and customers Ability to perform all job duties in a manner that is consistent with the City of Denton’s mission to be a foster an environment that will deliver extraordinary quality services and products through stakeholder, peer group, and citizen involvement; leadership and innovation; and sustainable and efficient use of resources Ability to, monitor and evaluate employees, prioritize and assign work, provide leadership, manage projects, manage multiple priorities simultaneously, speak in public, analyze and develop policies and procedures, ensure compliance with applicable laws, rules, and regulations Ability to interpret and apply applicable laws, rules, and regulations, analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals, resolve conflict, manage change and sensitive topics, plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints Drives and has a passion for continuous improvement in processes, relationships, and cost savings Demonstrates openness to new organizational structures, procedures, and technology Preferences: Master’s Degree Business Administration, Public Administration, Finance, Accounting or related field; Knowledge of State and Local Government procurement laws and regulations Professional Certification (i.e. CPM, CPPO, CPPB, APP, CPA, CGFO, etc.) Bilingual in Spanish and English Conditions of Employment: Must pass a drug test, criminal history background check, and social security number verification check Physical Requirements: Overall Strength Demands: The italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday. Sedentary – lifting no more than 10 pounds Light – lifting no more than 20 pounds; carry up to 10 pounds Medium – lifting no more than 50 pounds, carry up to 25 pounds H eavy – lifting no more than 100 pounds, carry up to 50 pounds Very Heavy – lifting more than 100 pounds, carry more than 50 pounds Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency. Codes for “how often”: Y = Yes N = No E = extensive (100-70%) M = moderate (60-30%) I = infrequent (20-10%) A = almost never (<10%) Task: Code: Standing: A Sitting: E Walking: I Lifting: A Carrying: A Pushing/Pulling: A Overhead Work: A Fine Dexterity: M Kneeling: A Crouching: A Crawling: A Bending: A Twisting: M Climbing: M Balancing: N Vision: E Hearing: E Talking: E Video Display: E Differentiate Colors: E Machines, Tools, Equipment and Work Aids: The essential functions of this position require the daily use of a computer and telephone. Environmental Factors: The essential functions of this position are performed in an office environment. This job description is not an employment agreement, contract agreement or contract. Management has exclusive right to alter this job description at any time without notice. ADA/EOE/ADEA Effective Date: 3/21/2022 Revision Date: