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2023-006 Northeast Denton Area Plan Steering Committee January 13,2023 Report No. 2023-006 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Northeast Denton Area Plan Steering Committee BACKGROUND: The City is beginning the Northeast Denton Area Plan with the assistance of HDR Architecture, Inc.Previous work identified Area Plans as Commission's and Council's implementation priorities. Policies and actions in the Denton 2040 Comprehensive Plan call for the creation of Area Plans to address challenges and preserve and enhance the character of distinct areas. On April 5,2022, City Council gave staff direction to proceed with the preparation of the top three identified Area Plans -Northeast Denton Area Plan, Southeast Denton Area Plan, and the update to the Downtown Master Plan—to create a community-based vision for the long-term success of each respective area. At the meeting, the City Council directed staff to start with the Northeast and Southeast Denton Area Plans first and then to follow with the Downtown Master Plan Update. On December 6, 2022, the City Council authorized the City to enter into a contract with HDR Architecture, Inc.to provide professional services for assistance in the creation of the Northeast Denton Area Plan. DISCUSSION: A steering committee is formed to help guide the planning process in developing area plans. The Steering Committee provides input and feedback related to the various ideas or concepts proposed, validates findings, builds consensus, and evaluates what is in the best interest of the project area for the long term.The steering committee acts in the best interest of all stakeholders and is engaged throughout the duration of the project. The Northeast Denton area is unique therefore the Steering Committee should represent a variety of community interest groups and stakeholders. The Steering Committee members should understand the history and character of the area in order to help guide the planning process. HDR Architecture recommended a variety of stakeholder representation. The Steering Committee members for the Northeast Denton Area Plan are listed in the table below. The committee members have diverse backgrounds and interests within the project area. It is important to note that the Steering Committee members also serve as liaisons to other interested persons within the project area and are responsible for helping disseminate information to those interested in the project outcome. The Northeast Denton Area Plan Steering Committee members are scheduled to attend a minimum of three dedicated meetings and are encouraged to attend public workshops, open houses, and public hearings. Each member was contacted and agreed to serve on the Committee. January 13,2023 Report No. 2023-006 Northeast Denton Area Plan Steering Committee Name Stakeholder Representation Interest Susan Smith* City Resident Travis Ekmark* County Resident Randy Smith* City Property Owner Wesley Reed* County Property Owner Ned Woodbridge* Neighborhood Association/Group Liaison Suzi Rumohr Bicyclist Vickie McGovern* Equestrian Riding Group Clay Thurman Hiking Group/Master Naturalist Eric Pruett Planning and Zoning Commissioner (Pending) Parks, Recreation &Beautification Board Member Edward Soph Sustainability Framework Advisory Committee Lee Ramsey Economic Development Partnership Board Cassandra Berry Historic Landmark Commissioner *Also is a resident or property owner in the project area. Based on past experiences of staff and HDR Architecture, Inc., Steering Committees are most effective with 10 to 15 members. A small group works best because communication is more focused, and staff and the consultant can better manage the tasks assigned to the Steering Committee. Moving forward staff will use a similar methodology for selecting the Steering Committee for the other two upcoming Area Plans. The members and associated backgrounds will differ for each Area Plan, as each has a specific need and purpose. ATTACHMENTS: 1. Northeast Denton Area Plan Draft Boundary Map STAFF CONTACT: Ron Menguita Principal Planner ron.menguita@cityofdenton.com (940) 349-8328 REOUESTOR: Staff Initiated STAFF TIME TO COMPLETE REPORT: 4 hours PARTICIPATING DEPARTMENTS: Development Services, Parks & Recreation and Economic Development Northeast Denton Area Plan Draft BoundaryMap . ......... 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Although every effort was made to ensure the accuracy of this data, no such guarantee is given or implied. Utilization of this map indicates the understanding that there is no guarantee to the accuracy of this data.