2024-028 NCTCOG EPA CHDV July 26,2024 Report No. 2024-028
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
North Central Texas Council of Governments (NCTCOG) application to the Environmental
Protection Agency(EPA) Clean Heavy-Duty Vehicles (CHDV) Grant
EXECUTIVE SUMMARY:
NCTCOG is applying to the EPA Clean Heavy Duty Vehicles Grant Program on behalf of the
NCTCOG region. The grant program provides funding for replacing Class 6 and 7 internal
combustion engine vehicles with zero-emission vehicles and associated infrastructure. The City of
Denton and DME have submitted a Utility Partnership Agreement to NCTCOG to submit with
their application, demonstrating that the City's utilities are aware of the NCTCOG grant request.
DISCUSSION:
On June 10, 2024,the NCTCOG held a virtual meeting with area local governments and regional
entities that may have eligible vehicles for replacement under the EPA Clean Heavy-Duty
Vehicles (CHDV) grant program. The NCTCOG is applying for this grant on behalf of the entire
NCTCOG region. The application deadline is July 25, 2024, and notification of selected
applicants is expected in November 2024. Final awards are anticipated in February 2025.
The request is for funding to replace up to 375 Class 6 and 7 internal combustion engine
vocational vehicles with zero-emission vehicles and up to 375 units of charging infrastructure
associated with those vehicles
On July 10, 2024, the NCTCOG requested support for their application from the City of Denton
and Denton Municipal Electric. The support request is demonstrated through a Utility
Partnership Agreement.The Utility Partnership Agreement states that the NCTCOG and the City
have discussed a program plan for application to the CHDV grant. The City provided
information on the current number of electric vehicles in the City's fleet and the inventory of
Direct Current Fast Chargers and Level 2 EV Chargers within the City of Denton.
If awarded,NCTCOG will open a Call for Projects to eligible entities within the region. The call
will ask entities to submit requests for funding to replace Class 6 and 7 vocational vehicles and
charging infrastructure through a sub-award program.
When a Call for Projects is opened, Staff will assess the City's ability to apply for these funds.
The City will also identify potential replacement vehicles and installation of new charging
infrastructure based on the sub-award application criteria. If the City chooses to apply for this
sub-award program, the application will go through the Grant Review Committee process for
review, and if approved, it will be brought before the City Council for consideration. If
applicable, Council consideration would be requested in the Spring of 2025, dependent on the
NCTCOG's ability to successfully secure funds for the program.
July 26,2024 Report No. 2024-028
ATTACHMENTS:
Utility Partnership Agreement
STAFF CONTACT:
Jessica Williams
Chief Financial Officer
Jessica.JWilliamskcityofdenton.com
940-349-8244
REQUESTOR: Staff Initiated
PARTICIPATING DEPARTMENTS:
Denton Municipal Electric
Finance
Fleet
Environmental Servies
City Manager's Office
STAFF TIME TO COMPLETE REPORT: 1 hour
&EPAAgencyni States
EEnviroiro nmental Protection
OMB Control Number:2060-0754 Office of Transportation and Air Quality
Expiration Date: 04/30/2027 April 2024
Burden Statement for EPA Form 5900-685: This collection of information is approved by OMB under
the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. (OMB Control No. 2060-0754). Responses to
this collection of information are voluntary (2 CFR 200 at 2 CFR 1500). An agency may not conduct or
sponsor, and a person is not required to respond to, a collection of information unless it displays a
currently valid OMB control number. The public reporting and recordkeeping burden for this collection
of information is estimated to be 2 hours per response. Send comments on the Agency's need for
this information, the accuracy of the provided burden estimates and any suggested methods for
minimizing respondent burden to the Regulatory Support Division Director, U.S. Environmental
Protection Agency (2821T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB
control number in any correspondence. Do not send the completed form to this address.
FY2024 Clean Heavy-Vehicles Program
TCD Utility Partnership
Instructions: Planning early for long-term electric charging infrastructure needs is important forproject
success. This form was created for the convenience of applicants and utility providers to assist in
discussing the potential new zero-emission vehicle/equipment project and infrastructure projects,
including key components such as anticipated costs and timelines.
The intent of this form is to ensure awareness of all parties involved in the potential new zero-
emission vehicle project. This document is not binding, meaning that applicants and utility providers do
not need to complete a full utility analysis or otherwise fully commit to proceeding with the
potential new zero emissions vehicle/equipment project as outlined on this form.
The information identified in this worksheet may be used to support the Project Narrative component of
the grant application package, but it is not required. Applicants may include a copy of this worksheet for
each project location included in the application.
Regardless of whether applicants use this worksheet, the EPA strongly encourages applicants to
coordinate with their and electric utility providers to determine anticipated costs and timelines.
Additionally, applicants should keep fleet electrification expansion plans in mind, as futureproofing
for upcoming needs can ultimately decrease overall utility upgrade costs.
EPA Form Number: 5900-685
1. Fleet Information
Requested in Application Current Electric Fleet at
time of Application
Submission
The number of vehicles and
chargers already operating
within NCTCOG region
Type and Number of Electric Up to 375 Vocational The City of Denton has 9 electric
Vehicles/Equipment: Vehicles vehicles for staff transportation
between City facilities.
Number of DC Fast Charger Up to 375 DC Fast Chargers There are 17 DC Fast Charger
Units: (one for each vehicle) ports in the City of Denton.
Number of Level 2 AC Level 2 Chargers are not expected in There are 66 Level 2 Charging
Charger Units' this application as most vocational ports in the City of Denton.
vehicles will need a DC Fast Charger
Number of Other EV N/A N/A
Charger Units:
(please specify the type of chargers)
Number of Shore Power N/A N/A
Pedestals:
Number of Units of Other N/A N/A
Eligible Charging and/or
Fueling Infrastructure:
(please specify the type of
infrastructure)
Specific locations are to be determined through a Call for Projects(CFP)to award rebates for
Expected location(s) (street, vehicle replacements with supporting infrastructure,as needed.All infrastructure will be
installed within the North Central Texas Council of Governments'16-county region,with most
city, state) of Charger and/or infrastructure installed within the NCTCOG 10-county ozone non attainment region.NCTCOG
Electrical Infrastructure will require each CFP applicant to submit a signed letter from their utility indicating that the
applicants proposed location is able to support the installation of electric vehicle infrastructure
Installations' and any upgrades needed can be completed within the applicant's proposed timeline.Finally,
NCTCOG will advise all CFP applicants in Oncor's territory to enroll in Oncor's Evolution
program to allow for proactive utility coordination.
EPA Form Number: 5900-685
2. Utility Information
The EPA recommends that applicants fill out information for each individual utility provider they are
communicating with about their potential electric infrastructure project. The EPA recommends that
applicants communicating with more than one utility identify whether the project scope occurring with a
specific utility provider would constitute all or only part of the potential electric infrastructure project.
a. Utility Provider#1
Name of the Utility Provider: Denton Municipal Electric
Utility Contact Name: Tony Puente
Utility Contact Phone: 940-349-8487
Utility Contact Email: antonio.puente@cityofdenton.com
b. Utility Provider#2
Name of the Utility Provider:
Utility Contact Name:
Utility Contact Phone:
Utility Contact Email:
c. Utility Provider#3
Name of the Utility Provider:
Utility Contact Name:
Utility Contact Phone:
Utility Contact Email:
d. Utility Provider#4
Name of the Utility Provider:
Utility Contact Name:
Utility Contact Phone:
Utility Contact Email:
EPA Form Number: 5900-685
3. Applicant and Utility Coordination Affirmation
By signing this Affirmation, I certify that I am an Authorized Representative for the Applicant or
Utility Provider identified below.
If an applicant has not received a response from their local utilityprovider(s) after repeated attempts to
discuss this form, then they may submit the document with signatures from all parties involved in the
application except for the utility, with the understanding that there will be continued outreach with the
utility after the application deadline. During application review, the EPA may reach out to request an
updated copy of this form that includes all required signatures. The EPA expects all the appropriate
signatures to be present at the time of award, and omission of these signatures may compromise an
applicant's selection status.
• For applicants to the Clean Heavy Duty Vehicle Program:In the event the applicant attempted to contact the
utility provider about this form, but received no response, the applicant should also email
cleanhdvehicles(a),epa.gov with the following information:name of the utility, name of utility point of contact
they've been working with,(or attempting to work with), and information on when the applicant attempted to
contact the utility provider.
Applicant Affirmation
I have discussed the project plan for the fleet and charging infrastructure outlined above with the
Utility Company, and if applicable with the School District and/or Port Authority, and others as
appropriate.
North Central Texas Council of Governments
Applicant Organization Name Authorized Representative (Signature) Date
Utility Provider Affirmation
I have discussed the project plan for the fleet and charging infrastructure outlined above with the
Applicant listed above, and if applicable, the third parties below, including the relevant School
District and/or Port Authority, and others as appropriate.
Denton Municipal Electric 07/23/24
Utility Provider#1 Name Authorized Representative (Signature) Date
Utility Provider#2 Name Authorized Representative (Signature) Date
Utility Provider#3 Name Authorized Representative (Signature) Date
Utility Provider#4 Name Authorized Representative (Signature) Date
EPA Form Number: 5900-685
Other Entity Affirmation-N/A
(applicable only if part of project; e.g., school district, other state or local agencies, including
Port Authorities)
I have discussed the project plan for the fleet and charging infrastructure outlined above with the
Utility Company and Applicant Organization, listed above, and others as appropriate.
Entity Organization Name Authorized Representative (Signature) Date
EPA Form Number: 5900-685
4. OPTIONAL: Planning for Utility Upgrades
This section is NOT required to be completed and/or submitted to the EPA, however, the EPA strongly
encourages applicants and utility providers to discuss the items listed in Section 4.Additionally,
applicants should keep fleet electrification expansion plans in mind, as futureproofing for upcoming
needs can ultimately decrease overall utility upgrade costs.
Please work with your utility to provide a rough estimate of the total N/A
engineering and construction cost for utility owned infrastructure
(in front of the meter) for the project based on the number of
vehicles and eligible charging and/or fueling infrastructure listed in
the applicant's application:
In the box below, please briefly describe the scope of any needed utility upgrades for the
project. Please consider whether engineering, construction, and/or permitting is needed,
whether an interconnection study is necessary, and the extent of services needed for
completion. This should include whether upgrades are necessary for the following pieces of
equipment:
• Power transformer
• Terminator Pole
• Service lateral/conductor
• Metering
• Primary line extension
• Any additional equipment
This information will be collected when NCTCOG conducts a call for projects and
reported back to the EPA.
Based on the information provided above,please provide an estimate of time required to
complete the necessary utility-owned infrastructure (in front of the meter)upgrades:
This information will be collected when NCTCOG conducts a call for projects and
reported back to the EPA.
EPA Form Number: 5900-685