2025-058 ISR Policy Prioritization List July 18, 2025 Report No. 2025-058
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Provide an update on the annual review expectations regarding policies and directives
BACKGROUND:
During fiscal year 2024-2025, Human Resources (HR) Department established a strategic
objective to implement"Best Practices for Policy Management Across the Organization."As part
of this initiative, HR introduced a standardized review process for all citywide policies and
directives. To support consistent oversight, an annual policy review schedule was developed. For
the purposes of this report, the term "policy" refers collectively to both policies and directives.
On February 19, 2025, HR launched the Policy Priority List, a centralized resource designed to
consolidate and track critical information for items within the City of Denton's policy library. This
tool provides visibility into each policy's ownership, most recent review date, and associated
updates or communications.
Following the rollout of the Policy Priority List, HR coordinated with departmental leadership to
identify policy priorities, establish tentative review timelines for high-priority items, and appoint
policy liaisons in each department. These liaisons serve as the primary contacts for policy-related
matters within their respective areas.
DISCUSSION:
The Policy Priority List has addressed a longstanding gap in the City of Denton's administrative
framework by establishing a formal, organization-wide system for managing, updating, and
tracking policies and directives. Prior to its implementation, no structured process existed, which
posed challenges to consistency and transparency. This centralized resource now enables timely
updates, reinforces accountability across departments, and provides a clear audit trail to support
annual policy reviews and revisions. It continues to serve as a foundational tool in promoting best
practices in policy management. Our team remains committed to leveraging this system to uphold
a culture of collaboration, transparency, and operational alignment throughout the organization.
ATTACHMENTS:
1. Policy Prioritization List
2. 1.00 Policies, Procedures, and Administrative Directives
STAFF CONTACT:
Melanie Bolling
HR Analyst
Melanie.Bolling�a�cityofdenton.com
(940) 349-8750
July 18, 2025 Report No. 2025-058
REQUESTOR: Brian Beck
STAFF TIME TO COMPLETE REPORT: 2 Hours
PARTICIPATING DEPARTMENTS: Human Resources