19 August Agenda Questions and Responses 19 August Agenda Questions and Responses smartsheet
I:i.� A . -. Amin- :15epartment Question/CommentResponse
8/17/2025 Gerard Hudspeth Consent F ID 25-1513 City Secretary's I'm going to pull for a separate vote.Please confirm the applicants employer.Please provide City Officials are required to receive annual training on the City's Ethics Ordinance.Based on this
Office/Legal/Internal the list of apartments associated with the Denton County Housing Authority.What is the training,City Officials are expected to identify,recuse,and disclose conflicts of interest based on their
Audit/Community Services process to confirm a council member is aware of a potential conflict and is given the option own judgment.In 2023,Council provided direction to staff to discontinue providing information
to recuse from the vote?Please provide the total evaluation of tax exempt property owned regarding principals associated with LLCs in procurement contracts.This practice is still in place for the
1 by Denton County Housing Authority?Please provide an explanation of council's planning team,but is not currently a requirement for City Council appointee vetting;therefore,staff did
requirement for staff to research and provide principals associated with LLC's.Did staff not research the principals associated with the House Authority as a part of the vetting process.
research the principals associated with the LLC's the housing authority partners with?
CSO has reached out to the applicant to confirm her employer.Community Services staff is working
with the Housing Authority to provide the requested data.
2 8/17/2025 Gerard Hudspeth Consent M ID 25-726 Development Services Please provide a map with annotations. See attachment.
8/17/2025 Gerard Hudspeth Individual Consideration A ID 25-1039 Community Services Please provide the most recent analysis of the unit mix in Denton.How many multifamily There is no current comprehensive Citywide unit makeup.In 2021,the City Council adopted the
units were called for,how many units do we have builtlapproved.Please provide the math, Affordable Housing Strategic Toolkit which set goals for affordable housing development.Council's
how much tax revenue would this take from the city?How much tax revenue is specifically goals for the production of affordable rental housing have been met and exceeded.Attached is the most
waived by similar projects(this current budget year)? recent dashboard of progress towards these goals.Currently,there are 2,355 affordable rental units
complete,268 in development,and 326 awarded.
3 By waiving 50%of the Waterford at Spencer Oak's property taxes,the City would lose approximately
$50,100 in annual revenue(subject to change in the valuation resulting from the refurbishment).The
City has provided resolutions of Support or No Objection this year for two other properties that would be
subject to reduced property taxes if and when they are completed.
Staff will provide a list of known tax-exempt properties in the City and the annual impact on the City's
revenue in advance of the meeting.
8/17/2025 Gerard Hudspeth Individual Consideration B ID 25-1316 Community Services Please provide the rent chart with mix and rate(see attached).Please provide the amount The City would lose approximately$50,100 of revenue annually,subject to change in the valuation
of taxes that will be forgiven and outline its effect on the budget.Please provide a slide with resulting from the refurbishment.
a satellite map view of the property boundary.Provide an explanation of conduit issuer.
Please provide a chart showing who earns or receives money in the agreement...who and A map view of the property boundary will be included in the presentation.
how much?
4 A conduit issuer is a state or local government entity(in this case the Denton Housing Authority)that
issues tax-exempt bonds in a conduit financing arrangement where the proceeds from the bond
issuance are used by a third-party borrower,often a nonprofit or private company,for a qualified
purpose such as building hospitals,affordable housing,or clean energy infrastructure.
Staff have requested a copy of the agreement detailing the terms of conduit issuance and will provide
when they become available.
8/17/2025 Gerard Hudspeth Individual Consideration C ID 25-1143 Water Utilities Please provide an exhaustive list of steps to develop a project in Denton(city&ETJ).I am The steps to develop in the ETJ vary depending on whether the area of ETJ(Division 1 or 2),whether
concerned about the change in fees effecting the budget of established projects....Does the property is getting City services,and whether it's in a MUD with an established development
staff have a suggestion when to apply new fees,other than final plat approval? agreement.Attached are the different paths a development would take to build in the ETJ.Staff and the
5 City Attorney's Office considered alternatives for assessment at final plat,such as assessment at time
of application or delaying the effective assessment date. After considering these options,the
implementation date has been delayed in the ordinance from 1/1/26 to 4/1/26 to allow existing
developments an additional period of time to complete recording of final plats before reaching the
assessment stage.
8/17/2025 Gerard Hudspeth Public Hearing C Z25-0004a Development Services Is there a timeline associated with future road plan? The sections of Spring Side Road and Corbin Road adjacent to the subject property are part of the
City's 10-year Capital Improvement Plan;however,construction of improvements by the City would
require a bond election.The developer will be responsible for the improvement of Spring Side Road and
6 Corbin Road along the subject property's frontage upon submittal of their development plans.The
improvements will be required to comply with the City's Standard Details for one-half the required width
of a Collector street(325).Other off-site roadway improvements will be based on the results of their
traffic analysis.
8/17/2025 Jill Jester Work Session A ID 24-2620 Finance/Fire General Fund,Proposed EMS Fees;Emergency Standby-What is Lift Assistance? A Lift Assist is when an assisted living or nursing facility calls 911 because of their policies,which
restrict their employees from lifting a resident who has fallen,but is not injured(medical services not
needed)to get back into bed,chair,etc.This is a new fee that the Fire Department will pilot for one year
and then assess.Because these facilities want to mitigate the risk of back injury to their staff,while
7 transferring it to the Fire Department and the City.An in-service fire engine and crew are dispatched to
respond,and are out of service to lift the resident,while facility workers observe.Upon Council
approval,the Fire Department will communicate the implementation of the new fee to those facilities
that would be billed for a Lift Assist.Other fire departments have implemented similar fees and have
seen over a 50%reduction in lift assists.
8/17/2025 Jill Jester Work Session A ID 24-2620 Finance/Fire Who is charged for gas leaks response? The proposed fee will be billed directly to the pipeline owner. The gas leak response is a new fee being
proposed due to a significant increase in gas leak standby calls and primarily time on scene by fire
units. In January 2025 fire performed standby on one active gas leak for over 24 hours and a second
leak for over 17 hours. Engine companies are rotated regularly but this extended scene time removes
an engine unit from the ability to respond to other emergencies.The new fee would not be charged for
the first hour of standby but initiate when the incident moves past 60 minutes standby. Fire met with
Atmos to provide the new gas leak standby fees.The fees are providing cost recovery for the fire unit
that has been taken out of service due to standby function. Fire and Atmos are actively working on
reducing standby times when no immediate danger exists.
8/17/2025 Jill Jester Work Session A ID 24-2620 Finance/Police Who was responsible for Escort and Chauffeur's License Fees and why the removal? Each private business that contracts for police escorts and chauffeur's permits is responsible for
obtaining permits through the police department.The records section processes the permit,and the
J Traffic Unit supervisor reviews them.In re-reviewing these fees,staff has determined that the fees were
inadvertently proposed to be removed.The department's intent is to keep the fees but relocate them
within the existing schedule.Staff will notate in the presentation that the intent is to keep the fees as-is
and not proposed for removal.
8/17/2025 Jill Jester Work Session A ID 24-2620 Finance/Airport Airport—5 year capital Improvements;Funding Source—What is IIJA?Is the TxDOT The IIJA stands for the Infrastructure Investment and Jobs Act of 2021. As part of this legislation,
Funding slated for FY2029 a projection or agreement? airports across the country were allocated$14.5 billion in funding over five years starting in FY 2022.To
10 date,Denton Enterprise Airport has been allocated$3.145 million through IIJA for infrastructure
projects. The TxDOT funding listed for FY 2029 and FY 2030 are projections. These projects have
been requested,but the TxDOT capital plan has not yet allocated funding for projects in these years.
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Date Submitted By Type Item ID NumberFD-•, Question/Comment Staff Res
8/17/2025 Jill Jester Work Session A ID 24-2620 Finance/Solid Waste Solid Waste—5 year forecast:Expenditures—what is closure/Post closure? The City is required to fund a financial reserve for the eventual closure and post-closure care costs of
the landfill site based on federal and state regulatory agency requirements.Closure costs are the costs
11 incurred to close the landfill when it reaches capacity and ensure the protection of the surrounding
environment.Post-closure costs are the on-going costs of monitoring and maintaining the landfill area
during the post-closure period of 30-years.
8/17/2025 Jill Jester Work Session C ID 25-338 Internal Audit How were the benchmark cities selected and what are they? Benchmark cities used as part of this audit include:Killeen,McAllen,Waco,Lewisville,and Pasadena.
Benchmark cities are identified based on population size,growth,and characteristics;city geography;
and business activity complexity.This set of benchmark cities was approved by the Internal Audit
12
Advisory Committee in 2022.
Audit benchmark,or peer,cities are updated every 3-5 years.An updated set of peer cities will be
presented to the City Council for review and discussion during the Annual Audit Plan discussion on
Sept.9,2025.
8/18/2025 Suzi Rumohr Consent Z ID 25-1215 Community Services Why were only council members designated to be on this board?Why no seats for residents The board members of Denton City Public Facility Corporation(DCPFC)voted to amend the bylaws
knowledgeable in affordable housing,development,or finance to provide context for council such that only seated members of Denton City Council could be board members during the Initial
13 members? Meeting January 7,2025.This motion was made by Member Beck,seconded by Member Meltzer,and
received unanimous support by the board members present at the time.The draft minutes for this initial
meeting are included as Exhibit 4 in the information packet of this item.
8/18/2025 Suzi Rumohr Consent Z ID 25-1215 Community Services Will these board meetings be separate from or within city council meetings? Meetings of DCPFC must be held separately from meetings of the Denton City Council,because it is a
14 legally distinct entityand the board members are not meeting in their capacity as City Council members
during DCPFC meetings.
15 8/18/2025 Suzi Rumohr Consent Z ID 25-1215 Community Services/City I may want to pull this for a separate vote. No response necessary.
Secretary's Office
8/18/2025 Suzi Rumohr Work Session C ID 25-338 Internal Audit Audit Page 3:Drainage Maintenance:61%of pipes are likely to fail.How many miles of pipe To as of June 2025,almost 230,000 linear feet of the City's drainage pipe(approximately 14%of the
is this?What are some examples of what happens when we do not maintain this total system) has been surveyed and rated.Of this amount,just over 139,000 linear feet are likely to
16 infrastructure and it fails? fail.A drainage pipe failure causes stormwater to leak into the surrounding ground instead of being
transported to natural water ways.This causes faster roadway deterioration,can increase the risk of
flooding,and can impact the stability of other underground utility lines.
8/18/2025 Suzi Rumohr Work Session C ID 25-338 Internal Audit Page 7:What is the cost difference per lane mile for thin overlay versus mill and overlay? Based on the cost estimates provided in the 2023 Roadway Funding Strategies report prepared by a
17 consultant,Thin Overlays(2")cost about$130,000/lane mile.Mill&overlay costs vary based on the
thickness of the overlay as follows:3"$195,000/lane mile;4"$260,000/lane mile;5"$325,000/lane
mile;and 6"$390,000/lane mile.
8/18/2025 Suzi Rumohr Work Session C ID 25-338 Internal Audit Page 10:What are two streets in"new"condition that received mill and overlay treatment in Table 10 reports that four street segments in New condition received a Mill&Overlay treatment.
2024? Additional details are included below:
(1)Locust St.between Orr St.and N.Locust Street:Staff reported this road was milled and overlayed
after a void under the road was repaired due to how much of the road had to be cut.A void typically
occurs when water or drainage pipes leak and wash away the base and subbase of the roadway.
(2)Oak St.between Jim Christal Rd.and 1-35 SB:Staff reported the estimated OCI was incorrect due
to the high volume of 18-wheeler traffic on this road.Audit verified that this road is located just off the
18 highway and likely has a high volume of heavy truck traffic;however,a completed field verification form
was not available for review to confirm this per the Division's stated practices.
(3)Overlake Dr.between Wildwood Rr.and Ryan Road:Staff reported the estimated OCI was
incorrect,though a completed field verification form was not available for review to confirm this per the
Division's stated practices.Audit verified that multiple pothole repairs were performed on this road
before the mill and overlay treatment,so it is likely the estimated OCI placing this road in New condition
was not accurate.
(4)Kenwood St.between Deer Tr.and Wilderness St.:This street segment was included in a larger
neighborhood reconstruction project with nearby segments.
8/18/2025 Suzi Rumohr Work Session C ID 25-338 Internal Audit Page 5:Are the"useful life"durations of 20 and 30 years based on a typical street that has Correct.Table one shows the estimated useful life without preventative maintenance.
19 NOT received preventative maintenance?I've typically seen"useful life"as a range
depending on unmaintained versus maintained,and 20 years is typically the low end of the
range.
20 8/18/2025 Suzi Rumohr Work Session C ID 25-338 Internal Audit Page 17:Streets Division staffing was reduced from 46 to 41 in 2018.How many staff does The Fiscal Year 2025 adopted budget included 41 Full Time Equivalents(staff)--or FTE--for the Streets
this division have as of 2025? Division.The Fiscal Year 2026 Proposed Budget also includes 41 FTE.
8/18/2025 Suzi Rumohr Work Session B ID 24-2620 Finance/Fire Slide 4:Are these fees charged per hour or per event? The fire staffing fees are charged per hour and will be based on each individual event's reporting
estimated number of patrons attending. Fire will calculate the amount of resources required to
21 effectively provide fire/EMS coverage.Based on the rank of the fire member working the special event,
the invoice will reflect a 100%cost recovery.In the past,the recovery rate would fluctuate due to not
having rank-specific fees.
8/18/2025 Suzi Rumohr Work Session B ID 24-2620 Finance/Fire Slide 8:Are fire prevention fees the result of mandatory or voluntary reinspections? Fire inspectors complete yearly inspections on businesses categorized as a high hazard to loss of life
and property.Inspections on intermediate hazard properties are completed once every two years,and
22 low hazard properties are inspected once every three years.This tiered system allows inspectors to
inspect over 6,000 properties every three years. Reinspection fees are mandatory and incurred when a
violation is found and cannot be corrected immediately.
23 8/18/2025 Suzi Rumohr Work Session B ID 24-2620 Finance/Fire What do the numbers signify in categories like"Reinspection fee 1 to 3,0007"Square Correct,the numbers are the square footage.The greater square footage requires more time by a fire
footage? inspector to complete the reinspection.
8/18/2025 Suzi Rumohr Work Session B ID 24-2620 Finance/Fire Slide 11:Who are these fees charged to?Anyone who owns a structure(both businesses The proposed fee will be billed directly to the pipeline owner. The gas leak response is a new fee being
and homes)? proposed due to a significant increase in gas leak standby calls,and primarily the time on scene by fire
units. In January 2025,fire performed standby on one active gas leak for over 24 hours and a second
leak for over 17 hours. Engine companies are rotated regularly,but this extended scene time removes
24 an engine unit from the ability to respond to other emergencies.The new fee would not be charged for
the first hour of standby,but would initiate when the incident moves past 60 minutes of standby. Fire
met with Atmos to provide the new gas leak standby fees.The fees provide cost recovery for the fire
unit that has been taken out of service due to its standby function. Fire and Atmos are actively working
on reducing standby times when no immediate danger exists.
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Date Submitted By Type Item ID NumberFiDepartment Question/Comment Staff Res
8/18/2025 Suzi Rumohr Work Session B ID 24-2620 Finance/Water Utilities Slides 29&31:What is the difference between"Residential Service"and"Residential "Residential Service"pertains to residences with a single meter,which meters all water usage.
Irrigation,"and how are those differences identified in order to charge the corresponding "Residential Irrigation"pertains to residences with a separate irrigation meter,which is relatively
25 rate? uncommon,but does exist in older neighborhoods built in the 1970's or earlier.The rates would be
differentiated if two meters exist,with the meter dedicated to irrigation charged the corresponding
irrigation rate.Otherwise,all water would be billed at the residential service rate.
8/18/2025 Suzi Rumohr Work Session A ID 25-1439 DCTA Slide 3:To calculate IFR,what is the measurement unit?For example,is it per miles Response requested from DCTA,staff will share responses as soon as they are shared.
traveled,per service hour or total hours,something else?In the chart on slide three,how
many of those measurement units are there for GoZone versus bus?
Slide 4:There is a notable improvement for OTP for buses.Is that the typical yearly cycle,
26 or does it represent improvements that are likely to be sustained?
Slide 12:Were bike lanes part of this rubric?GoZone drivers regularly pull into bike lanes
for drop-off or pick-up.This creates a crash risk when a bicyclist has to unexpectedly merge
into the main travel lane while it might be occupied by a passing driver.
Slide 13:Can the cameras do anything besides surveillance?Like count the number of
passengers?
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TRANSPORTATION SERVICES 1 of 1
NOYSING GOALS PROGRESS
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The City of Denton set goals to build 1,740 new affordable homes by 2030 in the 2021 Housing Plan, based on the findings in the Market
Value Analysis. Below shows progress towards those goals.
Affordable Rental Homes(1,115 total goal) Affordable Ownership Homes r total goal)
3000 •Complete 450 •Complete
•In Construction 0 In Construction
•In Development •In Development
•Awarded 400 •Awarded
Unmet Goal Unmet Goal
2500
350
2000 300
250
1500 385
200
1000 150
100
500
50
0 0
Please note that for these goals, 'Very Low Income'includes'Extremely Low Income'
Very Low Income Rental Housing Goals(260 goal) Very Low Income Ownership Housing Goals(105 goal)
•Complete Unmet Goal
93 •In Construction
0 In Development
81
327
105
OwnershipLow Income Rental Housing Goals(855 goal) Low Income
•Complete •In Construction
233 In Construction 35 Unmet Goal
187 •In Development
0
2028 280
DevelopmentsCompleted Mixed Income •Extremely Low Income Homes
Palladium Denton 10 •Very Low Income Homes
•Low Income Homes
The Veranda
Woodlands of Denton
Eighteen5l Brinker
Ridgecrest
The Beverley
The Hightone
Square9 Apartments
16Ten East
Discovery Park
Mayhill Crossing .
Elan Denton
Denton Grove
Westview Heights at Denton 10
0 50 100 150 200 250 300 350
Under Construction Mixed Income Developments
Extremely Low Income Homes
•Very Low Income Homes
Pebblebrook Parkside •Low Income Homes
The Reserves at Magnolia 6 M
Hudson at Pecan Creek(0ca Pathway on Woodrow) 42
0 50 100 150 200 250 300
In Development Mixed Income Developments
Extremely Low Income Homes
Very Low Income Homes
Roselavm Village 16 r
•Low Income Homes
Stella Haven 12
McAdams Haven 60 I®
Palladium Denton West Living 9
0 50 100 150 200 250
Questions?Helpful Links
c?Defining Affordability
cP Map of Affordable Rental Properties Omar
� o
' Leia Atkinson
cP Housing Plan Implementation Dashboard Housing Programs Coordinator
cD Market Value Analysis Leia.Atkinson@CityofDenton.com
cO Denton's Housing Plan(aka Strategic Toolkit)
ETJ Development Matrix
ETJ Division ETJ 2 ETJ 1 ETJ 1 Any ETJ
W/WW Service No No Yes Yes
MUD No No No Yes
Zoning N/A N/A N/A N/A
Site Plan N/A N/A N/A N/A
County and/or City',
Engineering Plans County County County depending on agreement
County and/or City,
Platting County County City depending on agreement
County and/or City,
Permitting County County County depending on agreement
#of Total U of Units SF Range of Rent Range of
Units 30% 40% 50% 60% 70% 80%MR Units Units
0(Efficiency) 0
1OR 0
2 OR 104 47 57 978$1,177-$1,436
3 OR 104 103 1 1100 $1,651
4 OR 0
Total Units 208 0 01 471 1601 01 0 1
%of Total 0% 0%1 23% 77% 0% 0% 0%