6400 - Computer Aided Dispatch Sys, Mobile Data Sys, Law Records Mgmt Sys & Fire Records Mgmt Sys, 3.Statement of Work/ Specifications (15)
Description of Capability
Spec
Bidders Response
ImportanceBidder Comment
Law Enforcement RMS
ID
General Requirements
Law RMS General Requirements
Security
Once a report has been finalized and approved by the appropriate level
LGen-1Important
supervisor, access to edit the report can be locked out without the intervention of Not Answered
an authorized user.
The ability to restrict access to individual records related to persons and activities
LGen-2Mandatory
Not Answered
is performed by an authorized user.
LGen-3Mandatory
RMS records are accessible from mobile devices, with authorization.Not Answered
RMS records are accessible by external, workstations from other jurisdictions,
LGen-4Mandatory
Not Answered
with authorization, including a configurable dashboard.
LGen-5Mandatory
Advanced Authentication methodology is provided for access security.Not Answered
Access to the RMS module can be restricted on a jurisdiction, workstation, user
LGen-6Important
Not Answered
and function basis.
LGen-7Mandatory
Data related to juveniles can be designated as juvenile records.Not Answered
Access to juvenile records can be restricted on a jurisdiction, workstation, user
LGen-8Mandatory
Not Answered
and function basis.
Views of data can be separated by jurisdiction, agency, department, discipline
LGen-9Mandatory
Not Answered
and bureau with a department.
The system will Interface with LiveScan, AFIX Tracker, TxDOT CRIS and
LGen-10Mandatory
Not Answered
CRASH, LexisNexis Coplogic, and Tyler Brazos.
The system has the ability to Import media and data from Brazos system through
LGen-11Mandatory
Not Answered
an interface.
The above referenced interface to Brazos system will import, at a minimum,
the following:
LGen-12Mandatory
Citations : Traffic and non-trafficNot Answered
LGen-13Mandatory
Parking citationsNot Answered
LGen-14Mandatory
Tow Not Answered
LGen-15Mandatory
Field interview Not Answered
Basic Capabilities
LGen-16Mandatory
LERMS records fully integrate with the CAD software.Not Answered
Full integration includes automatic, seamless transfer of critical information
LGen-17Mandatory
Not Answered
between CAD, mobile computing, and LERMS.
LGen-18Mandatory
LERMS records functions are provided by the same vendor as CAD.Not Answered
LGen-19Mandatory
LERMS records functions are provided by the same vendor as mobile data.Not Answered
LGen-20Mandatory
All modules will be compliant with HIPAA standards where applicable.Not Answered
Drop down lists throughout the application, in all modules, utilize common data
LGen-21Mandatory
Not Answered
and do not require separate entry for similar fields.
Drop down lists throughout the application, in all modules, remain in synch as
LGen-22Mandatory
Not Answered
changes are made to the list data.
LGen-23Mandatory
The software allows for agency defined colors on all forms and screens.Not Answered
LGen-24Mandatory
The software allow toolbars and toolbar buttons to be agency defined.Not Answered
The software allows timely (as defined by the City policy) patches and updates to
LGen-25Mandatory
be distributed and deployed to remote and mobile workstations from a single Not Answered
management console.
LGen-26Mandatory
The system allows merge/unmerge of records based upon user rights. Not Answered
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The system supports forms incorporating dynamic data entry user interfaces.
LGen-27Mandatory
For example, if data entered in field of a form has a certain value, other fields of Not Answered
that form can be made mandatory entry fields.
The system, at a minimum, supports the capture/transfer from CAD of the
following data elements for each CAD event:
LGen-28Mandatory
Event numberNot Answered
Report number (configurable by agency to replicate event number as report
LGen-29Mandatory
Not Answered
number)
LGen-30Mandatory
Event locationNot Answered
LGen-31Mandatory
Event type - initialNot Answered
LGen-32Mandatory
Event type - finalNot Answered
LGen-33Mandatory
Caller locationNot Answered
LGen-34Mandatory
Caller nameNot Answered
LGen-35Mandatory
Alternate call back numberNot Answered
LGen-36Mandatory
Event priority.Not Answered
LGen-37Mandatory
Call Back field (date and time)Not Answered
LGen-38Mandatory
Free-form text fieldsNot Answered
LGen-39Mandatory
Disposition (unlimited)Not Answered
LGen-40Mandatory
Time call receivedNot Answered
LGen-41Mandatory
Time dispatchedNot Answered
LGen-42Mandatory
Time first unit respondedNot Answered
LGen-43Mandatory
Time first unit arrivedNot Answered
LGen-44Mandatory
Time first unit clearedNot Answered
LGen-45Mandatory
Time last unit clearedNot Answered
The system, at a minimum, supports the capture/transfer from CAD of the
following data elements for each unit logged on during a day/shift:
LGen-46Important
Unit IDNot Answered
LGen-47Important
Vehicle IDNot Answered
LGen-48Important
MDC log in timesNot Answered
LGen-49Important
MDC log out timesNot Answered
LGen-50Important
Personnel assignedNot Answered
The system supports the capture/transfer from CAD of the following, at a
minimum, data elements for each event to which the unit was assigned:
LGen-51Important
Time dispatchedNot Answered
LGen-52Important
Time acknowledgedNot Answered
LGen-53Important
Time enrouteNot Answered
LGen-54Important
Time arrivedNot Answered
User defined milestones (To include statuses such as staging, fire under
LGen-55Important
Not Answered
control, fire knocked down, rescue complete).
LGen-56Important
Time departed for transportNot Answered
LGen-57Important
Time arrived for transportNot Answered
LGen-58Important
Time availableNot Answered
LGen-59Important
Time clearedNot Answered
All run data required for completing incident reports, is available to an authorized
user at any time. The intent of this requirement is to insure that it is not
LGen-60Important
Not Answered
necessary for a unit to wait until an event is closed before they can complete
their report.
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Once a report is completed and approved by the appropriate supervisor, can be
LGen-61Important
locked and made non-editable without the intervention of an authorized user with Not Answered
appropriate security designation(s).
The system provides a method, including full audit trail information, for an
LGen-62Mandatory
Not Answered
authorized user to re-open a report for changes.
The system allows notification to assigned detective when report has been
LGen-63Mandatory
Not Answered
modified.
LGen-64Mandatory
All CAD data fields will be available/accessible from the LERMS.Not Answered
The system allows any active workstation to print to any printer available on the
LGen-65Important
Not Answered
network.
LGen-66Mandatory
An authorized user is capable of generating hard-copy incident reports.Not Answered
See Law Master Name Worksheet for
A Master Name Index (MNI) is provided.
LGen-67Mandatory
Not Answered
details.
See Law Master Vehicle Worksheet
A Master Vehicle Index (MVI) is provided.
LGen-68Mandatory
Not Answered
for details.
Reporting
The system provides user maintainable workflow defined by report, by user and
by department (agency), e.g., Report submitted -> Supervisor review -> Report
LGen-69Mandatory
Not Answered
returned to officer for correction if necessary -> Report resubmitted -> Supervisor
approval.
The system has the ability to identify outstanding reports by personnel name and
LGen-70Mandatory
Not Answered
ID.
The report-writing package is capable of referencing and including data in reports
LGen-71Important
Not Answered
across all disciplines.
The system is able to generate electronic NIBRS reports for submission to the
LGen-72Mandatory
Not Answered
State and or Federal agencies as required.
LGen-73Important
The system provides an analysis report of consumable inventory.Not Answered
Provide report redaction capabilities, i.e. the ability to omit victim names, social
LGen-74Mandatory
Not Answered
security numbers, personnel information, etc.
The system is able to generate reports including, at a minimum, the
following schedule-related data:
LGen-75Important
Days workedNot Answered
LGen-76Important
Hours workedNot Answered
LGen-77Important
Vacation requestsNot Answered
LGen-78Important
Swap days / HoursNot Answered
LGen-79Important
Sub-hours / daysNot Answered
Testing Software Updates and Patches
The LERMS can test all vendor-provided updates and patches prior to
LGen-80Important
Not Answered
implementation on the live system.
All patches and updates will be implemented and evaluated on the test system
LGen-81Important
Not Answered
prior to installation on the production system.
Testing updates and patches do not impact the live system. Testing can operate
LGen-82Important
Not Answered
concurrently with the live system without system degradation.
LGen-83Important
The testing system can be physically separate from the live system.Not Answered
The selection of a workstation working with either the live or test system is
LGen-84Important
Not Answered
performed at the workstation.
The testing system can be updated and restarted without impacting the live
LGen-85Important
Not Answered
system.
Training
LGen-86Important
The system used for training is equivalent to the live system.Not Answered
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LGen-87Important
The vendor will provide system operation training to all agency system operators.Not Answered
The vendor will provide system administration training to agency-defined system
LGen-88Important
Not Answered
administrators.
The vendor will provide train-the-trainer training to agency-defined personnel
LGen-89Important
Not Answered
designated as system trainers.
LGen-90Important
Operating the training system does not impact the live system. Not Answered
The training system can operate concurrently with the live system without system
LGen-91Important
Not Answered
response degradation.
The selection of a workstation working with either the live or training system is
LGen-92Important
Not Answered
performed at the workstation.
The workstation can be switched between the training and live system without
LGen-93Mandatory
Not Answered
impacting the live system.
LGen-94Important
The vendor provides web-based system and component training.Not Answered
LGen-95Important
The vendor provides video-based system and component training.Not Answered
LGen-96Important
Training documentation will be provided by the vendor.Not Answered
LGen-97Important
Training documentation will be provided in hard copy and electronic format.Not Answered
The training documentation provided by the vendor can be edited/customized by
LGen-98Important
Not Answered
the agency.
The training system stays current with the versions of all components of the live
LGen-99Important
system to stay in sync. The agency is able to synchronize the live and training Not Answered
systems.
The agency can clear all incidents from training databases and reset the incident
LGen-100Important
Not Answered
and case numbering sequences for the training system.
The training system can be updated and restarted without impacting the live
LGen-101Important
Not Answered
system.
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