19-531 - 6098 ORD and Executed Amendment No. 1 Landscape Sod Replacemento nvaNCE No. 19-531
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A
CONTRACT BETWEEN THE CITY OF DENTON AND CLASSIC LANDSCAPES,INC., FOR
LANDSCAPE AND SOD REPLACEMENT SERVICES FOR VARIOUS CITY DEPARTMENTS,
AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON JUNE 7, 2016,1N THE
NOT-TO-EXCEED AMOUNT OF $500,000; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 6098 — PROVIDING
FOR AN ADDITIONAL EXPENDITURE AMOUNT NOT-TO-EXCEED $125,000, FOR A
TOTAL CONTRACT AMOLTNT NOT-TO-EXCEED $625,000).
WHEREAS, on June 7, 2016, the City Council awarded a contract to Classic Landscape, Inc.,
in the amount of $500,000 for landscape and sod replacement services for the City of Denton; and
WHEREAS, the Staff having recommended, and the City Manager having recommended to
the Council that an amendment be authorized to amend such contract agreement with respect to the
term of the agreement, and an increase in the payment amount; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount ofthe contract between the City
and Classic Landscapes, Inc., which is on file in the office ofthe Purchasing Agent, in the amount of
One Hundred Twenty Five Thousand and 0/100 ($125,000) Dollars, is hereby approved, and the
expenditure of funds therefor is hereby authorized in accordance with said amendment. The total
contract amount increases to $625,000.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
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Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Don Duff, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
Abstain Absent
PASSED AND
ATTEST: „ ,
ROSA RIOS, C 1"l"
the day of ° ` `"",...... 20190
mm,,, '
J ,,
s: .r
r_.r__....
CHRIS WATTS, MAYOR
Y
BY: _. -.. .. ................
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY: '" . . '''. '° .° '
M. ... ...
DocuSign Envelope ID: 5FA6F80E-916A-4541-AB9D-D57E45D2212C
I
Docusign City Counci) Transmitta) Coversheet
RFP 6098
File Name Landscaping and Sod Replacement
Purchasing Contact Lori Hewell
City Counci) Target Date March 19, zol9
Piggy Back Option Not Applicable
Contract Expiration une , zol9
Ordinance 19-531
DS
DocuSign Envelope ID: 5FA6F80E-916A-4541-AB9D-D57E45D2212C
THE STATE OF TEXAS
COUNTY OF DENTON
FIIZST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND CLASSIC LANDSCAPES, INC. 6098
THIS FIRST AMENDMENT TO CONTRACT 6098 (this "Amendment") by and
between the City of Denton, Texas ("City") and Classic Landscapes, Inc. ("Contractor") to
that certain contract executed on June 7, 2016, in the original not-to-exceed amount of
500,000 (the "Agreement"); for services related to landscaping and sod replacement.
WHEREAS, Consultant has substantially completed the work called for in the
Agreement, and the City deems it necessary to further expand the services provided by
Consultant to the City, and to provide an additional not-to-exceed amount $125,000 with
this First Amendment for an aggregate not-to-exceed of $625,000.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Consultant to the City; and
WHEREAS, the original not-to-exceed amount may not be increased by more than
25.0% as provided in Texas Local Government Code Sec. 252.048; and
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
Parties"), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following First Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
l. This Amendment modifies the Agreement amount to provide an additional
125,000 for additional services and materials to be provided in accordance with
the terms of the Agreement with a revised aggregate not-to-exceed total of
625,000.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date 3/19/2019
DocuSign Envelope ID: 5FA6F80E-916A-4541-AB9D-D57E45D2212C
CONSULTANT"
Classic Landscapes, Inc.
DocuSigned by:
By l
4034C906716D436...
AUTHORIZED SIGNATURE,
TITLE President
ATTEST: ROSA RIOS, CITY SECRETARY
DocuSigned by:
U(M' INS/1.
By. F96137F96F3D4D3_.
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
DocuSigned 6y:
Ma P.iA.IwA
By.
CITY"
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
DocuSigned 6y:
By' Q/L.
B776C711BAOD454...
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
DocuSigned by:
A
G'
nFsaGnEBF-&Z8AZ.6..r
SIGNATLTRE
City Engineer
TITLE
Capital Projects
DEPARTMENT
Todd Estes
PRINTED NAME
2
TODD HILEMAN
CITY MANAGER
DocuSign Envelope ID: 5FA6F80E-916A-4541-AB9D-D57E45D2212C
Certificate Of Completion
Envelope Id: AC704CF46D2C425C94F9D9EE001 C905A
Subject: Please DocuSign: City Council Contract 6098 Landscape Sod Replacement Amendment
Source Envelope:
Document Pages: 3 Signatures: 2
Certificate Pages: 6 Initials: 1
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
2/22/2019 1:41:12 PM
Signer Events
Lori Hewell
lori. hewel I@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori. hewel I@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Kevin Underwood
kunderwood049@aol.com
President
Classic Landscapes Inc
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Accepted: 4/17/2018 5:45:39 PM
ID:dOd0007c-e41c-411c-a972-623c66c8e944
Holder: Lori Hewell
lori.hewell@cityofdenton.com
Signature
c pl t
Using IPAddress: 129.120.6.150
Signature Adoption: Pre-selected Style
Using IPAddress: 129.120.6.150
DocuSigned by:
M ,e w
7F9D328BF0204E5...
Signature Adoption: Pre-selected Style
Using IPAddress: 129.120.6.150
DocuSignetl by:
34C 16D436...
Signature Adoption: Drawn on Device
Using IPAddress:47.222.23.148
Status: Declined
Envelope Originator:
Lori Hewell
901 B Texas Street
Denton, TX 76209
lori. hewelI@cityofdenton.com
IP Address: 129.120.6.150
Location: DocuSign
Timestamp
Sent: 2/22/2019 1:45:11 PM
Viewed: 2/22/2019 1:45:51 PM
Signed: 2/22/2019 1:46:43 PM
Sent: 2/22/2019 1:46:44 PM
Viewed: 2/22/2019 1:47:06 PM
Signed: 2/22/2019 1:47:09 PM
Sent: 2/22/2019 1:47:10 PM
Viewed: 2/22/2019 2:54:49 PM
Signed: 2/22/2019 2:55:48 PM
Sent: 2/22/2019 2:55:49 PM
Viewed: 2/22/2019 3:12:52 PM
Signed: 2/22/2019 3:13:23 PM
DocuSign Envelope ID: 5FA6F80E-916A-4541-AB9D-D57E45D2212C
Signer Events
Todd Estes
todd.estes@cityofdenton.com
City Engineer
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Accepted: 2/22/2019 3:20:26 PM
ID:068922d3-784a-4ad1-beff-a6b5a71ac290
Tabitha Millsop
tabitha.millsop@cityofdenton.com
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd. Hileman@cityofdenton.com
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
I D: 57619fbf-2aec-4b 1f-805d-6bd7d9966f21
Jane Richardson
jane.richardson@cityofdenton.com
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Certified Delivery Events
Carbon Copy Events
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Annie Bunger
annie.bunger@cityofdenton.com
Administrative Assistant IV
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Declined Sent: 2/22/2019 3:13:26 PM
Decline Reason: I am not aware of what this contractViewed: 2/22/2019 3:20:52 PM
is. Please provide backup. Declined: 2/22/2019 3:23:35 PM
Signature
Status
Status
Status
Status
Status
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Sent: 2/22/2019 1:46:44 PM
Sent: 2/22/2019 3:13:25 PM
Viewed: 2/22/2019 3:14:26 PM
DocuSign Envelope ID: 5FA6F80E-916A-4541-AB9D-D57E45D2212C
Carbon Copy Events
Jane Richardson
jane.richardson@cityofdenton.com
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jennifer Bridges
jennifer. bridges@cityofdenton.com
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events
Envelope Summary Events
Envelope Sent
Status
Signature
Status
Hashed/Encrypted
Timestamp
Timestamp
Timestamps
2/22/2019 3:13:26 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
DocuSign Envelope ID: 5FA6F80E-916A-4541-AB9D-D57E45D2212C 3 PM
Parties agreed to: Kevin Underwood, Todd Estes, Todd Hileman
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From time to time, City of Denton (we, us or Company) may be required by law to provide to
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DocuSign Envelope ID: 5FA6F80E-916A-4541-AB9D-D57E45D2212C
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DocuSign Envelope ID: 5FA6F80E-916A-4541-AB9D-D57E45D2212C
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Certificate Of Completion
Envelope Id: 5FA6F80F916A4541AB9DD57E45D2212C
Subject: Please DocuSign: City Council Contract 6098 Landscape Sod Replacement Amendment
Source Envelope:
Document Pages: 9 Signatures: 3
Certificate Pages: 6 Initials: 0
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
2/25/2019 10:26:36 AM
Signer Events
Lori Hewell
lori. hewel I@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Estes
todd.estes@cityofdenton.com
City Engineer
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Accepted: 2/25/2019 3:00:18 PM
ID:37a7acd8-244d-48b3-9c02-450d2d35e3a5
Tabitha Millsop
tabitha.millsop@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd. Hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
I D: 57619fbf-2aec-4b 1f-805d-6bd7d9966f21
Holder: Lori Hewell
lori.hewell@cityofdenton.com
Signature
c pl t
Using IPAddress: 129.120.6.150
DocuSigned by:
0658E4F8F878476...
Signature Adoption: Drawn on Device
Using IPAddress:47.190.47.120
Using IPAddress: 129.120.6.150
DocuSigned by:
t t,wAan,
B776C71'IBAOD454...
Signature Adoption: Pre-selected Style
Using IPAddress: 129.120.6.150
Status: Completed
Envelope Originator:
Lori Hewell
901 B Texas Street
Denton, TX 76209
lori. hewelI@cityofdenton.com
IP Address: 129.120.6.150
Location: DocuSign
Timestamp
Sent: 2/25/2019 10:31:50 AM
Viewed: 2/25/2019 10:32:26 AM
Signed: 2/25/2019 10:32:41 AM
Sent: 2/25/2019 10:32:42 AM
Viewed: 2/25/2019 3:00:18 PM
Signed: 2/25/2019 3:00:32 PM
Sent: 2/25/2019 3:00:33 PM
Viewed: 3/20/2019 8:47:38 AM
Signed: 3/20/2019 8:47:53 AM
Sent: 3/20/2019 8:47:55 AM
Viewed: 3/20/2019 9:01:29 AM
Signed: 3/20/2019 9:01:36 AM
Signer Events
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
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Annie Bunger
annie.bunger@cityofdenton.com
Administrative Assistant IV
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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jennifer. bridges@cityofdenton.com
Procurement Assistant
City of Denton
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Electronic Record and Signature Disclosure:
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Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature
oo s yoea ny:
aan.t, tG t.aY'S61n,
F96137F96F3D4D3...
Signature Adoption: Pre-selected Style
Using IPAddress: 129.120.6.150
Signature
Status
Status
Status
Status
Status
Timestamp
Sent: 3/20/2019 9:01:38 AM
Viewed: 3/21/20198:35:01 AM
Signed: 3/21/2019 8:35:38 AM
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Sent: 2/25/2019 10:32:42 AM
Viewed: 3/4/2019 7:09:19 AM
Sent: 3/20/2019 8:47:54 AM
Viewed: 3/21 /2019 8:35:55 AM
Sent: 3/21/2019 8:35:40 AM
Sent: 3/21/2019 8:35:41 AM
Viewed: 3/21/20192:07:28 PM
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status
Electronic Record and Signature Disclosure
Timestamps
3/21 /2019 8:35:41 AM
3/21 /2019 8:35:41 AM
3/21 /2019 8:35:41 AM
3/21 /2019 8:35:41 AM
Timestamps
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Todd Estes, Todd Hileman
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From time to time, City of Denton (we, us or Company) may be required by law to provide to
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Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
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disclosure in paper format and withdraw your consent to receive notices and disclosures
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If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
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paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
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All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your pocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
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How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your pocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your pocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
O eratin S stems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Ex lorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
Allow per session cookies
Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
rox connection
These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIl'T OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.