7020 - Construction of Three (2019) Playgrounds, Addendum 1
Purchasing Department
901-B Texas St.
Denton, TX 76209
(940) 349-7100
www.dentonpurchasing.com
ADDENDUM #1
RFP # 7020
Construction of (2019) Three Playgrounds
Issue Date: April 18, 2019
Response due Date and Time (Central Time):
Tuesday, April 30, 2019, 11:00 A.M. C.S.T
RFP # 7020
ADDENDUM # 1
The following are changes to the specification sheet:
Please see the attached Questions and Answers that came up
on this project.
The opening date is still April 30, 2019 (Tuesday) 11:00 AM
NO OTHER CHANGES AT THIS TIME.
Please acknowledge addendum on Attachment F of the
main solicitation document when submitting a proposal.
RFP 7020 - Question and Answers:
1. To be considered, contractor must include an acceptable bid bond, cashier’s check, or
certified check in an amount not less than 5% of the total submission or $15,000,
whichever is less. All submissions received without the above will be rejected and
considered non-responsive. ONLY HARD COPY BONDS WILL BE ACCEPTED AND
MUST BE PROVIDED TO THE CITY BEFORE THE DUE DATE AND TIME ON THE
COVER SHEET.
There will not be a Bid bond, cashier’s check or certified check required. The only
bond requirements will be with the vendor winning the RFP.
2. I noticed that the following was in the SOW’s:
DELIVERY: Delivery should be approximately 4 to 6 weeks after notice to proceed.
Does this mean once the contract is awarded, the equipment should be delivered in
4-6 weeks?
Yes, this timeline is flexible, within reason. 4-6 weeks is the standard time of delivery
but we realized that if it’s a busy season, like spring, it may take a few weeks longer.
If your projected delivery time is more than the 4-6 weeks requested by the Scope of
Work, please provide this information in the schedule/timeline submittal.
Please Note: Within the scoring criteria of the evaluation process the “Project
Schedule” is set at 10% of the overall scoring. Extended delays in delivery could result
in a lower score in this section.
Regarding MLK Playground, which is to be installed after September 1, we would not
expect the equipment to be delivered within 4-6 weeks just sit outside for months.
3. I see the budget for two of the parks is $290,000 but the Ridglea does not list a
budget.
Ridglea playground we have $175,500.00 and a total of $465,500.00 for all three
playground.
4. I have looked through the bid documents and I don’t see any drawings or details
for each park with the layout?
Yes, all playgrounds vendors submit deigns (2 maximum) for each playground.
This is standard.
5. Are there any CAD files for the parks, or site map that show the layout and any
trees or objects that might be in the area? Or will the vendors need to go and
measure each site and take pictures?
No CAD files.
Vendors have to go to the site anyways, as outlined in the SOW, to determine # of
existing play activities that they must match or exceed with their designs.
RFP 7020 - Question and Answers:
6. Are there any CAD files for the parks, or site map that show the layout and any
trees or objects that might be in the area? Or will the vendors need to go and
measure each site and take pictures?
No CAD files.
Vendors have to go to the site anyways, as outlined in the SOW, to determine # of
existing play activities that they must match or exceed with their designs.
7. The square footage of the three playgrounds are in the scope of work
Playground area:
o Carl Young Sr. Park 2,225 sq. ft. – existing border
o Nette Shultz Park 4,630 sq. ft. – existing border
o Ridglea Court Park 3,500 sq. ft. – new playground, no existing border
8. As is the age group of each playground
A. Carl Young Sr. Park
1. Playground Removal – City of Denton Parks and Recreation will remove
existing playground equipment within the footprint of the playground which
includes play components, concreted posts, fabric, drainage rock, drainage
pipe, and wood fiber.
2. 5-12 Playground Installation – Includes material, delivery and installation of
the playground. All application standards must follow the guidelines stated in
specifications.
Must meet or exceed current number of elevated play activities
Must meet or exceed current number of ground level play activities
o Pre-bid site inspection required to determine current number
of activities
3. Swing: single bay swing set containing (2) two belt swings
RFP 7020 - Question and Answers:
B. Nette Shultz Park
1. Playground Removal - City of Denton Parks and Recreation will remove
existing playground equipment within the footprint of the playground which
includes play components, concreted posts, fabric, drainage rock, drainage
pipe, and wood fiber.
2. 2-5 Playground Installation – This includes material, delivery and installation
of the playground. All applications standards must follow the guidelines stated
specifications.
Must meet or exceed current number of elevated play activities
Must meet or exceed current number of ground level play activities
o Pre-bid site inspection required to determine current number
of activities
3. Swing: a two (2) bay swing set containing two (2) belt swings and two (2) toddler
swings
4. 5-12 Playground Installation – This includes material, delivery and installation
of the playground. All application standards must follow the guidelines stated
specifications.
Must meet or exceed current number of elevated play activities
Must meet or exceed current number of ground level play activities
o Pre-bid site inspection required to determine current number
of activities
C. Ridglea Court Park Site
1. New playground site: in addition to drainage rock, drainage piping, fabric, play
structure and engineered wood fiber this site also requires excavation, concrete
border, and concrete ADA ramp extending from border into play area.
2. 2-5 Playground Installation – Includes material, delivery and installation of the
playground. All application standards must follow the guidelines stated
specifications.
3. 5-12 Playground Installation – Includes material, delivery and installation of
the playground. All application standards must follow the guidelines stated
specifications.
RFP 7020 - Question and Answers:
As well as the surfacing
Surfacing – Subsurface shall consist of drainage rock and drainage piping
overlaid with a geotextile fabric and covered with a minimum 12” Engineered
Wood Fiber
o Alternate surfacing may be proposed so long as it fits budget and complies with
standards
Carl Young Sr. Park
https://www.google.com/maps/place/Carl+Young,+Sr.+Park/@33.2114878,-
97.1191124,82m/data=!3m1!1e3!4m5!3m4!1s0x864dcaeb5ae905b7:0x1e53fe914d
a79439!8m2!3d33.2115227!4d-97.119282
Nette Shultz
https://www.google.com/maps/place/Nette+Shultz+Park/@33.239381,-
97.1128525,97m/data=!3m1!1e3!4m5!3m4!1s0x864db55e482eb4b7:0x416bc36c7
80c8e40!8m2!3d33.2382348!4d-97.1133947
6500 Ridglea Court (No existing footprint)
https://www.google.com/maps/place/Ridglea+court,+Denton,+TX+76226/@33.13
21595,-
97.2001558,142m/data=!3m1!1e3!4m5!3m4!1s0x864dceb7c7b98a01:0x67736795
41194245!8m2!3d33.1314923!4d-97.1997825
9. My question is when I read the specs it states that the contractor will in all materials
Ewf, Drains, Geo fabric. But I am under the impression is the existing playground
unit will not need all of this or is the city going to remove everything for the
contractor to complete new drainage, Drainage base, fabric and new EWF with the
two existing units Carl Young and Nette Shultz ?
SCOPE OF WORK STATES:
1. Playground Removal – City of Denton Parks and Recreation will remove
existing playground equipment within the footprint of the playground which
includes play components, concreted posts, fabric, drainage rock, drainage
pipe, and wood fiber.
10. Ridgelea Court - What happens to the spoils from the excavation?
Contractor will haul it off. We can provide a dump location that is only 4 miles away.
Dump location is a 200 acre tract located at 4300 S. Bonnie Brae St, Argyle, TX
76226
RFP 7020 - Question and Answers:
10. Ridgelea Court - There is no mention of swings. Will these be added to the bid?
Yes, add swings to the design – 2 bay swing set containing 2 belt swings and 2
toddler swings
Ridglea Court Rendering.
NOTE: Actual playground shape does not have to be as shown in rendering.
This is merely to show the approximate location of the playground.
RFP 7020 - Question and Answers:
11. I was re reviewing the scope of work for RFP #7020. Are we responsible for installing
the drainage and safety surfacing at Carl Young and Nette Schultz?
Yes, please familiarize yourself with the scope of work as it is stated 3 times.
SCOPE
This project consists of the design, procurement and installation of three
commercial public playgrounds including drainage system, impact attenuation
surfacing material and play structure at Carl Young Sr. Park located at 327 South
Wood Street, Nette Shultz Park located at 1517 Mistywood Lane in Denton, Texas
Work is to include the design of a play system within the existing play area
boundaries, as well as the installation of commercial grade playground equipment,
equipment footings, drainage materials, landing mats, and fall zone material
Impact mats under swings and slide exits required
Surfacing – Subsurface shall consist of drainage rock and drainage piping
overlaid with a geotextile fabric and covered with a minimum 12” Engineered
Wood Fiber
12. You mentioned the timeline of 4-6 weeks for delivery of equipment after the bid has
been awarded. Ours is typically 8-10 weeks, will this be o.k.?
Please see #2
13. We have worked with many cities and my question is would they be able to receive
the equipment and provide a storage place or a stage place to carry out your
projects.
This would cut shipping cost. Several cities have worked with us to expedite the
project faster and save a few dollars?
Regarding receiving, please refer to scope of work, see below:
DELIVERY: Delivery should be approximately 4 to 6 weeks after notice to
proceed. Vendor is responsible for offloading the truck and be present to
inventory delivered components.
Regarding storage:
Parks & Recreation has an area at the Municipal Service Center, located at 901 Texas
St., where you may offload and store the equipment. Vendor will be responsible for
hauling equipment from storage area to project location
RFP 7020 - Question and Answers:
NOTE:
The Scope of Work states that an independent (3rd Party) playground audit must be
performed on finished products prior to acceptance by City of Denton. This is a
requirement and must happen. Audit documents to be provided to Parks &
Recreation Staff once completed and corrections from audit are made.