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ORD 19-748 - 6972 Tree Trimming for Electric Utitilty Services- Executed1 ; ! , • ' ! : ', • ' ' .
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SECTION 4. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or his designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
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Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Don Duff, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
PASSED AND APPROVED this the
p `
ATTEST:
ROSA RIOS, CITY SECRETARY
Aye Nay Abstain
f ''`'_ day of
BY: y , , r
o . ,» -------- ....-----
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
f '
f" a
BY: t. u; '°,. " R' ",, ` . m _ . . ---- .___. .., _.
MA'ORr'
Absent
2019.
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CONTRACTBYANDBETWEEN
CITYOFDENTON, TEXASANDABCPROFESSIONALTREESERVICESINC
CONTRACT6972)
THISCONTRACTismadeandenteredintothis date ______________________, by
andbetweenABCProfessionalTreeServices, Inc. aDelewarecorporation, whoseaddressis4831
OldGalvestonRdHouston, Texas77017hereinafterreferredtoas "Contractor," andtheCITY
OFDENTON, TEXAS, ahomerulemunicipalcorporation, hereinafterreferredtoas "City," to
beeffectiveuponapprovaloftheDentonCityCouncilandsubsequentexecutionofthisContract
bytheDentonCityManagerorhisdulyauthorizeddesignee.
Forandinconsiderationofthecovenantsandagreementscontainedherein, andforthe
mutualbenefitstobeobtainedhereby, thepartiesagreeasfollows:
SCOPEOFSERVICES
Suppliershallprovideproductsand/orservicesinaccordancewiththeCity’sdocument
IFB6972, acopyofwhichisonfileattheofficeofPurchasingAgentandincorporatedhereinfor
allpurposes.TheContractconsistsofthiswrittenagreementandthefollowingitemswhichare
attachedheretoandincorporatedhereinbyreference:
a)SpecialTermsandConditions (Exhibit “A”);
b)CityofDenton’sIFB6972 (Exhibit “B” onFileattheOfficeofthePurchasing
Agent);
c)CityofDentonStandardTermsandConditions (Exhibit “C”);
d)InsuranceRequirements (Exhibit “D”);
e)CertificateofInterestedPartiesElectronicFiling (Exhibit "E");
f)Contractor’sProposal(Exhibit "F");
g)FormCIQ – ConflictofInterestQuestionnaire (Exhibit "G");
ThesedocumentsmakeuptheContractdocumentsandwhatiscalledforbyoneshallbe
asbindingasifcalledforbyall. Intheeventofaninconsistencyorconflictinanyoftheprovisions
oftheContractdocuments, theinconsistencyorconflictshallberesolvedbygivingprecedence
firsttothewrittenagreementthentothecontractdocumentsintheorderinwhichtheyarelisted
above. Thesedocumentsshallbereferredtocollectivelyas “ContractDocuments.”
ProhibitiononContractswithCompaniesBoycottingIsrael
SupplieracknowledgesthatinaccordancewithChapter2270oftheTexasGovernmentCode, Cityis
prohibitedfromenteringintoacontractwithacompanyforgoodsorservicesunlessthecontractcontains
awrittenverificationfromthecompanythatit: (1) doesnotboycottIsrael; and (2) willnotboycottIsrael
duringthetermofthecontract. Theterms “boycottIsrael” and “company” shallhavethemeaningsascribed
tothosetermsinSection808.001oftheTexasGovernmentCode. Bysigningthisagreement, Supplier
certifiesthatSupplier’ssignatureprovideswrittenverificationtotheCitythatSupplier: (1) doesnot
boycottIsrael; and (2) willnotboycottIsraelduringthetermoftheagreement. Failuretomeetor
maintaintherequirementsunderthisprovisionwillbeconsideredamaterialbreach.
ProhibitionOnContractsWithCompaniesDoingBusinesswithIran, Sudan, oraForeign
TerroristOrganization
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Section2252oftheTexasGovernmentCoderestrictsCITYfromcontractingwithcompaniesthatdo
businesswithIran, Sudan, oraforeignterroristorganization. Bysigningthisagreement, Suppliercertifies
thatSupplier’ssignatureprovideswrittenverificationtotheCitythatSupplier, pursuanttoChapter
2252, isnotineligibletoenterintothisagreementandwillnotbecomeineligibletoreceivepayments
underthisagreementbydoingbusinesswithIran, Sudan, oraforeignterroristorganization. Failureto
meetormaintaintherequirementsunderthisprovisionwillbeconsideredamaterialbreach.
Thepartiesagreetotransactbusinesselectronically. Anystatutoryrequirementsthatcertainterms
beinwritingwillbesatisfiedusingelectronicdocumentsandsigning. Electronicsigningofthis
documentwillbedeemedanoriginalforalllegalpurposes.
INWITNESSWHEREOF, thepartiesofthesepresentshaveexecutedthisagreementin
theyearanddayfirstabovewritten.
CONTRACTOR
THISAGREEMENTHASBEENBY: ______________________________ BOTHREVIEWEDANDAPPROVEDAUTHORIZEDSIGNATUREastofinancialandoperationalobligations
andbusinessterms. Date: _______________________________
PrintedName: ________________________
SIGNATURE PRINTEDNAMETitle: _______________________________
TITLEPHONENUMBER
DEPARTMENT EMAILADDRESS
APPROVEDASTOLEGALFORM: TEXASETHICSCOMMISSION
AARONLEAL, CITYATTORNEY CERTIFICATENUMBER
BY: __________________________________
CITYOFDENTON, TEXAS
ATTEST:
ROSARIOS, CITYSECRETARY BY: ______________________
TODDHILEMAN
BY: _________________________________ CITYMANAGER
Date:
Contract # 6972
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ExhibitA
SpecialTermsandConditions
1.TotalContractAmount
Thecontracttotalforservicesshallnotexceed $1,800,000PricingshallbeperExhibitFattached.
2.ContractTerms
Thecontracttermwillbethree (3) years, effectivefromdateofawardornoticetoproceedas
determinedbytheCityofDentonPurchasingDepartment.
ThecontractshallcommenceupontheissuanceofaNoticeofAwardbytheCityofDenton. At
thesoleoptionoftheCityofDenton, thecontractmaybefurtherextendedasneeded, nottoexceed
atotalofsix (6) months.
ExhibitC
StandardPurchaseTermsandConditions
ThesestandardTermsandConditionsandtheTermsandConditions, Specifications, Drawings
andotherrequirementsincludedintheCityofDenton’scontractareapplicableto
contracts/purchaseordersissuedbytheCityofDentonhereinafterreferredtoastheCityorBuyer
andtheSellerorrespondenthereinafterreferredtoasContractororSupplier. Anydeviationsmust
beinwritingandsignedbyarepresentativeoftheCity’sProcurementDepartmentandthe
Supplier. NoTermsandConditionscontainedintheseller’sproposalresponse, invoiceor
statementshallservetomodifythetermssetforthherein. Ifthereisaconflictbetweenthe
provisionsonthefaceofthecontract/purchaseorderthesewrittenprovisionswilltakeprecedence.
TheContractoragreesthatthecontractshallbegovernedbythefollowingtermsandconditions,
unlessexceptionsaredulynotedandfullynegotiated. Unlessotherwisespecifiedinthecontract,
Sections3, 4, 5, 6, 7, 8, 20, 21, and36shallapplyonlytoasolicitationtopurchasegoods, and
sections9, 10, 11, 22and32shallapplyonlytoasolicitationtopurchaseservicestobeperformed
principallyattheCity’spremisesoronpublicrights-of-way.
1.CONTRACTOR’SOBLIGATIONS. TheContractorshallfullyandtimelyprovideall
deliverablesdescribedintheSolicitationandintheContractor’sOfferinstrictaccordancewith
theterms, covenants, andconditionsoftheContractandallapplicableFederal, State, andlocal
laws, rules, andregulations.
2.EFFECTIVEDATE/TERM. UnlessotherwisespecifiedintheSolicitation, thisContractshall
beeffectiveasofthedatethecontractissignedbytheCity, andshallcontinueineffectuntilall
obligationsareperformedinaccordancewiththeContract.
3.CONTRACTORTOPACKAGEDELIVERABLES: TheContractorwillpackage
deliverablesinaccordancewithgoodcommercialpracticeandshallincludeapackinglistshowing
thedescriptionofeachitem, thequantityandunitpriceunlessotherwiseprovidedinthe
SpecificationsorSupplementalTermsandConditions, eachshippingcontainershallbeclearly
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andpermanentlymarkedasfollows: (a) TheContractor'snameandaddress, (b) theCity’sname,
addressandpurchaseorderorpurchasereleasenumberandthepriceagreementnumberif
applicable, (c) Containernumberandtotalnumberofcontainers, e.g. box1of4boxes, and (d) the
numberofthecontainerbearingthepackinglist. TheContractorshallbearcostofpackaging.
Deliverablesshallbesuitablypackedtosecurelowesttransportationcostsandtoconformtoall
therequirementsofcommoncarriersandanyapplicablespecification. TheCity'scountorweight
shallbefinalandconclusiveonshipmentsnotaccompaniedbypackinglists.
4.SHIPMENTUNDERRESERVATIONPROHIBITED: TheContractorisnotauthorizedto
shipthedeliverablesunderreservationandnotenderofabillofladingwilloperateasatenderof
deliverables.
5.TITLE & RISKOFLOSS: TitletoandriskoflossofthedeliverablesshallpasstotheCity
onlywhentheCityactuallyreceivesandacceptsthedeliverables.
6.DELIVERYTERMSANDTRANSPORTATIONCHARGES: Deliverablesshallbe
shippedF.O.B. pointofdeliveryunlessotherwisespecifiedintheSupplementalTermsand
Conditions. UnlessotherwisestatedintheOffer, theContractor’spriceshallbedeemedtoinclude
alldeliveryandtransportationcharges. TheCityshallhavetherighttodesignatewhatmethodof
transportationshallbeusedtoshipthedeliverables. Theplaceofdeliveryshallbethatsetforth
thepurchaseorder.
7.RIGHTOFINSPECTIONANDREJECTION: TheCityexpresslyreservesallrightsunder
law, including, butnotlimitedtotheUniformCommercialCode, toinspectthedeliverablesat
deliverybeforeacceptingthem, andtorejectdefectiveornon-conformingdeliverables. IftheCity
hastherighttoinspecttheContractor’s, ortheContractor’sSubcontractor’s, facilities, orthe
deliverablesattheContractor’s, ortheContractor’sSubcontractor’s, premises, theContractorshall
furnish, orcausetobefurnished, withoutadditionalcharge, allreasonablefacilitiesandassistance
totheCitytofacilitatesuchinspection.
8.NOREPLACEMENTOFDEFECTIVETENDER: Everytenderordeliveryofdeliverables
mustfullycomplywithallprovisionsoftheContractastotimeofdelivery, quality, andquantity.
Anynon-complyingtendershallconstituteabreachandtheContractorshallnothavetherightto
substituteaconformingtender; provided, wherethetimeforperformancehasnotyetexpired, the
ContractormaynotifytheCityoftheintentiontocureandmaythenmakeaconformingtender
withinthetimeallottedinthecontract.
9.PLACEANDCONDITIONOFWORK: TheCityshallprovidetheContractoraccesstothe
siteswheretheContractoristoperformtheservicesasrequiredinorderfortheContractorto
performtheservicesinatimelyandefficientmanner, inaccordancewithandsubjecttothe
applicablesecuritylaws, rules, andregulations. TheContractoracknowledgesthatithassatisfied
itselfastothenatureoftheCity’sservicerequirementsandspecifications, thelocationand
essentialcharacteristicsoftheworksites, thequalityandquantityofmaterials, equipment, labor
andfacilitiesnecessarytoperformtheservices, andanyotherconditionorstateoffactwhichcould
inanywayaffectperformanceoftheContractor’sobligationsunderthecontract. TheContractor
herebyreleasesandholdstheCityharmlessfromandagainstanyliabilityorclaimfordamagesof
anykindornatureiftheactualsiteorserviceconditionsdifferfromexpectedconditions.
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Thecontractorshall, atalltimes, exercisereasonableprecautionsforthesafetyoftheiremployees,
CityStaff, participantsandothersonorneartheCity’sfacilities.
10.WORKFORCE
A. TheContractorshallemployonlyorderlyandcompetentworkers, skilledintheperformance
oftheserviceswhichtheywillperformundertheContract.
B. TheContractor, itsemployees, subcontractors, andsubcontractor'semployeesmaynotwhile
engagedinparticipatingorrespondingtoasolicitationorwhileinthecourseandscopeof
deliveringgoodsorservicesunderaCityofDentoncontractorontheCity'sproperty .
i. useorpossessafirearm, includingaconcealedhandgunthatislicensedunderstatelaw,
exceptasrequiredbythetermsofthecontract; or
ii. useorpossessalcoholicorotherintoxicatingbeverages, illegaldrugsorcontrolled
substances, normaysuchworkersbeintoxicated, orundertheinfluenceofalcoholordrugs, on
thejob.
C. IftheCityortheCity'srepresentativenotifiestheContractorthatanyworkerisincompetent,
disorderlyordisobedient, hasknowinglyorrepeatedlyviolatedsafetyregulations, haspossessed
anyfirearms, orhaspossessedorwasundertheinfluenceofalcoholordrugsonthejob, the
ContractorshallimmediatelyremovesuchworkerfromContractservices, andmaynotemploy
suchworkeragainonContractserviceswithouttheCity'spriorwrittenconsent.
Immigration: TheContractorrepresentsandwarrantsthatitshallcomplywiththerequirements
oftheImmigrationReformandControlActof1986and1990regardingemploymentverification
andretentionofverificationformsforanyindividualshiredonorafterNovember6, 1986, who
willperformanylabororservicesundertheContractandtheIllegalImmigrationReformand
ImmigrantResponsibilityActof1996 (“IIRIRA) enactedonSeptember30, 1996.
11.COMPLIANCEWITHHEALTH, SAFETY, ANDENVIRONMENTAL
REGULATIONS: TheContractor, it’sSubcontractors, andtheirrespectiveemployees, shall
complyfullywithallapplicablefederal, state, andlocalhealth, safety, andenvironmentallaws,
ordinances, rulesandregulationsintheperformanceoftheservices, includingbutnotlimitedto
thosepromulgatedbytheCityandbytheOccupationalSafetyandHealthAdministration (OSHA).
Incaseofconflict, themoststringentsafetyrequirementshallgovern. TheContractorshall
indemnifyandholdtheCityharmlessfromandagainstallclaims, demands, suits, actions,
judgments, fines, penaltiesandliabilityofeverykindarisingfromthebreachoftheContractor’s
obligationsunderthisparagraph.
EnvironmentalProtection: TheRespondentshallbeincompliancewithallapplicablestandards,
orders, orregulationsissuedpursuanttothemandatesoftheCleanAirAct (42U.S.C. §7401et
seq.) andtheFederalWaterPollutionControlAct, asamended, (33U.S.C. §1251etseq.).
12.INVOICES:
A. TheContractorshallsubmitseparateinvoicesinduplicateoneachpurchaseorderorpurchase
releaseaftereachdelivery. IfpartialshipmentsordeliveriesareauthorizedbytheCity, aseparate
invoicemustbesentforeachshipmentordeliverymade.
B.ProperInvoicesmustincludeauniqueinvoicenumber, thepurchaseorderordelivery
ordernumberandthemasteragreementnumberifapplicable, theDepartment’sName, and
thenameofthepointofcontactfortheDepartment. Invoicesshallbeitemizedand
transportationcharges, ifany, shallbelistedseparately. Acopyofthebillofladingandthefreight
waybill, whenapplicable, shallbeattachedtotheinvoice. TheContractor’sname, remittance
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addressand, ifapplicable, thetaxidentificationnumberontheinvoicemustexactlymatchthe
informationintheVendor’sregistrationwiththeCity. Unlessotherwiseinstructedinwriting, the
CitymayrelyontheremittanceaddressspecifiedontheContractor’sinvoice.
C. Invoicesforlaborshallincludeacopyofalltime-sheetswithtradelaborrateanddeliverables
ordernumberclearlyidentified. Invoicesshallalsoincludeatabulationofwork-hoursatthe
appropriateratesandgroupedbyworkordernumber. Timebilledforlaborshallbelimitedto
hoursactuallyworkedattheworksite.
D. UnlessotherwiseexpresslyauthorizedintheContract, theContractorshallpassthroughall
Subcontractandotherauthorizedexpensesatactualcostwithoutmarkup.
E. Federalexcisetaxes, Statetaxes, orCitysalestaxesmustnotbeincludedintheinvoiced
amount.
TheCitywillfurnishataxexemptioncertificateuponrequest.
13.PAYMENT:
A. AllproperinvoicesneedtobesenttoAccountsPayable. Approvedinvoiceswillbepaidwithin
thirty (30) calendardaysoftheCity’sreceiptofthedeliverablesoroftheinvoicebeingreceived
inAccountsPayable, whicheverislater.
B.Ifpaymentisnottimelymade, (perparagraphA); interestshallaccrueontheunpaid
balanceatthelesseroftheratespecifiedinTexasGovernmentCodeSection2251.025orthe
maximumlawfulrate; except, ifpaymentisnottimelymadeforareasonforwhichtheCity
maywithholdpaymenthereunder, interestshallnotaccrueuntilten (10) calendardaysafter
thegroundsforwithholdingpaymenthavebeenresolved.
C. IfpartialshipmentsordeliveriesareauthorizedbytheCity, theContractorwillbepaidforthe
partialshipmentordelivery, asstatedabove, providedthattheinvoicematchestheshipmentor
delivery.
D. TheCitymaywithholdorsetofftheentirepaymentorpartofanypaymentotherwiseduethe
Contractortosuchextentasmaybenecessaryonaccountof:
i. deliveryofdefectiveornon-conformingdeliverablesbytheContractor;
ii. thirdpartyclaims, whicharenotcoveredbytheinsurancewhichtheContractoris
requiredtoprovide, arefiledorreasonableevidenceindicatingprobablefilingofsuch
claims;
iii. failureoftheContractortopaySubcontractors, orforlabor, materialsorequipment;
iv. damagetothepropertyoftheCityortheCity’sagents, employeesorcontractors,
whichisnotcoveredbyinsurancerequiredtobeprovidedbytheContractor;
v. reasonableevidencethattheContractor’sobligationswillnotbecompletedwithinthe
timespecifiedintheContract, andthattheunpaidbalancewouldnotbeadequateto
coveractualordamagesfortheanticipateddelay;
vi. failureoftheContractortosubmitproperinvoiceswithpurchaseordernumber, withall
requiredattachmentsandsupportingdocumentation; or
vii. failureoftheContractortocomplywithanymaterialprovisionoftheContract
Documents.
E. NoticeisherebygiventhatanyawardedfirmwhoisinarrearstotheCityofDentonfor
delinquenttaxes, theCitymayoffsetindebtednessowedtheCitythroughpaymentwithholding.
F. Paymentwillbemadebycheckunlessthepartiesmutuallyagreetopaymentbycreditcardor
electronictransferoffunds. TheContractoragreesthatthereshallbenoadditionalcharges,
surcharges, orpenaltiestotheCityforpaymentsmadebycreditcardorelectronicfundstransfer.
G. Theawardingorcontinuationofthiscontractisdependentupontheavailabilityoffunding. The
City’spaymentobligationsarepayableonlyandsolelyfromfundsAppropriatedandavailablefor
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thiscontract. TheabsenceofAppropriatedorotherlawfullyavailablefundsshallrenderthe
ContractnullandvoidtotheextentfundsarenotAppropriatedoravailableandanydeliverables
deliveredbutunpaidshallbereturnedtotheContractor. TheCityshallprovidetheContractor
writtennoticeofthefailureoftheCitytomakeanadequateAppropriationforanyfiscalyearto
paytheamountsdueundertheContract, orthereductionofanyAppropriationtoanamount
insufficienttopermittheCitytopayitsobligationsundertheContract. Intheeventofnoneor
inadequateappropriationoffunds, therewillbenopenaltynorremovalfeeschargedtotheCity.
14.TRAVELEXPENSES: Alltravel, lodgingandperdiemexpensesinconnectionwiththe
ContractshallbepaidbytheContractor, unlessotherwisestatedinthecontractterms. Duringthe
termofthiscontract, thecontractorshallbillandtheCityshallreimbursecontractorforall
reasonableandapprovedoutofpocketexpenseswhichareincurredintheconnectionwiththe
performanceofdutieshereunder. Notwithstandingtheforegoing, expensesforthetimespentby
thecontractorintravelingtoandfromCityfacilitiesshallnotbereimbursed, unlessotherwise
negotiated.
15.FINALPAYMENTANDCLOSE-OUT:
A. IfaDBE/MBE/WBEProgramPlanisagreedtoandtheContractorhasidentified
Subcontractors, theContractorisrequiredtosubmitaContractClose-OutMBE/WBECompliance
ReporttothePurchasingManagernolaterthanthe15thcalendardayaftercompletionofallwork
underthecontract. Finalpayment, retainage, orbothmaybewithheldiftheContractorisnotin
compliancewiththerequirementsasacceptedbytheCity.
B. Themakingandacceptanceoffinalpaymentwillconstitute:
i. awaiverofallclaimsbytheCityagainsttheContractor, exceptclaims (1) whichhave
beenpreviouslyassertedinwritingandnotyetsettled, (2) arisingfromdefectiveworkappearing
afterfinalinspection, (3) arisingfromfailureoftheContractortocomplywiththeContractorthe
termsofanywarrantyspecifiedherein, (4) arisingfromtheContractor’scontinuingobligations
undertheContract, includingbutnotlimitedtoindemnityandwarrantyobligations, or (5) arising
undertheCity’srighttoaudit; andii. awaiverofallclaimsbytheContractoragainsttheCity
otherthanthosepreviouslyassertedinwritingandnotyetsettled.
16.SPECIALTOOLS & TESTEQUIPMENT: IfthepricestatedontheOfferincludesthecost
ofanyspecialtoolingorspecialtestequipmentfabricatedorrequiredbytheContractorforthe
purposeoffillingthisorder, suchspecialtoolingequipmentandanyprocesssheetsrelatedthereto
shallbecomethepropertyoftheCityandshallbeidentifiedbytheContractorassuch.
17.RIGHTTOAUDIT:
A. TheCityshallhavetherighttoauditandmakecopiesofthebooks, recordsandcomputations
pertainingtotheContract. TheContractorshallretainsuchbooks, records, documentsandother
evidencepertainingtotheContractperiodandfiveyearsthereafter, exceptifanauditisinprogress
orauditfindingsareyetunresolved, inwhichcaserecordsshallbekeptuntilallaudittasksare
completedandresolved. Thesebooks, records, documentsandotherevidenceshallbeavailable,
withinten (10) businessdaysofwrittenrequest. Further, theContractorshallalsorequireall
Subcontractors, materialsuppliers, andotherpayeestoretainallbooks, records, documentsand
otherevidencepertainingtotheContract, andtoallowtheCitysimilaraccesstothosedocuments.
Allbooksandrecordswillbemadeavailablewithina50mileradiusoftheCityofDenton. The
costoftheauditwillbebornebytheCityunlesstheauditrevealsanoverpaymentof1% orgreater.
Ifanoverpaymentof1% orgreateroccurs, thereasonablecostoftheaudit, includinganytravel
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costs, mustbebornebytheContractorwhichmustbepayablewithinfive (5) businessdaysof
receiptofaninvoice.
B. FailuretocomplywiththeprovisionsofthissectionshallbeamaterialbreachoftheContract
andshallconstitute, intheCity’ssolediscretion, groundsforterminationthereof. Eachofthe
terms “books”, “records”, “documents” and “otherevidence”, asusedabove, shallbeconstruedto
includedraftsandelectronicfiles, evenifsuchdraftsorelectronicfilesaresubsequently usedto
generateorprepareafinalprinteddocument.
18.SUBCONTRACTORS:
A. IftheContractoridentifiedSubcontractorsinaDBE/MBE/WBEagreedtoPlan, theContractor
shallcomplywithallrequirementsapprovedbytheCity. TheContractorshallnotinitiallyemploy
anySubcontractorexceptasprovidedintheContractor’sPlan. TheContractorshallnotsubstitute
anySubcontractoridentifiedinthePlan, unlessthesubstitutehasbeenacceptedbytheCityin
writing. NoacceptancebytheCityofanySubcontractorshallconstituteawaiverofanyrightsor
remediesoftheCitywithrespecttodefectivedeliverablesprovidedbyaSubcontractor. IfaPlan
hasbeenapproved, theContractorisadditionallyrequiredtosubmitamonthlySubcontract
AwardsandExpendituresReporttotheProcurementManager, nolaterthanthetenthcalendarday
ofeachmonth.
B. WorkperformedfortheContractorbyaSubcontractorshallbepursuanttoawrittencontract
betweentheContractorandSubcontractor. Thetermsofthesubcontractmaynotconflictwiththe
termsofthe
Contract, andshallcontainprovisionsthat:
i. requirethatalldeliverablestobeprovidedbytheSubcontractorbeprovidedinstrict
accordancewiththeprovisions, specificationsandtermsoftheContract;
ii. prohibittheSubcontractorfromfurthersubcontractinganyportionoftheContract
withoutthepriorwrittenconsentoftheCityandtheContractor. TheCitymayrequire, as
aconditiontosuchfurthersubcontracting, thattheSubcontractorpostapaymentbondin
form, substanceandamountacceptabletotheCity;
iii. requireSubcontractorstosubmitallinvoicesandapplicationsforpayments, including
anyclaimsforadditionalpayments, damagesorotherwise, totheContractorinsufficient
timetoenabletheContractortoincludesamewithitsinvoiceorapplicationforpayment
totheCityinaccordancewiththetermsoftheContract;
iv. requirethatallSubcontractorsobtainandmaintain, throughoutthetermoftheir
contract, insuranceinthetypeandamountsspecifiedfortheContractor, withtheCity
beinganamedinsuredasitsinterestshallappear; and
v. requirethattheSubcontractorindemnifyandholdtheCityharmlesstothesameextent
astheContractorisrequiredtoindemnify theCity.
C. TheContractorshallbefullyresponsibletotheCityforallactsandomissionsofthe
SubcontractorsjustastheContractorisresponsiblefortheContractor'sownactsandomissions.
NothingintheContractshallcreateforthebenefitofanysuchSubcontractoranycontractual
relationshipbetweentheCityandanysuchSubcontractor, norshallitcreateanyobligationonthe
partoftheCitytopayortoseetothepaymentofanymoneysdueanysuchSubcontractorexcept
asmayotherwiseberequiredbylaw.
D. TheContractorshallpayeachSubcontractoritsappropriateshareofpaymentsmadetothe
Contractornotlaterthanten (10) calendardaysafterreceiptofpaymentfromtheCity.
19.WARRANTY-PRICE:
A. TheContractorwarrantsthepricesquotedintheOfferarenohigherthantheContractor's
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currentpricesonordersbyothersforlikedeliverablesundersimilartermsofpurchase.
B. TheContractorcertifiesthatthepricesintheOfferhavebeenarrivedatindependentlywithout
consultation, communication, oragreementforthepurposeofrestrictingcompetition, astoany
matterrelatingtosuchfeeswithanyotherfirmorwithanycompetitor.
C. Inadditiontoanyotherremedyavailable, theCitymaydeductfromanyamountsowedtothe
Contractor, orotherwiserecover, anyamountspaidforitemsinexcessoftheContractor'scurrent
pricesonordersbyothersforlikedeliverablesundersimilartermsofpurchase.
20.WARRANTY – TITLE: TheContractorwarrantsthatithasgoodandindefeasibletitletoall
deliverablesfurnishedundertheContract, andthatthedeliverablesarefreeandclearofallliens,
claims, securityinterestsandencumbrances. TheContractorshallindemnifyandholdtheCity
harmlessfromandagainstalladversetitleclaimstothedeliverables.
21.WARRANTY – DELIVERABLES: TheContractorwarrantsandrepresentsthatall
deliverablessoldtheCityundertheContractshallbefreefromdefectsindesign, workmanshipor
manufacture, andconforminallmaterialrespectstothespecifications, drawings, anddescriptions
intheSolicitation, toanysamplesfurnishedbytheContractor, totheterms, covenantsand
conditionsoftheContract, andtoallapplicableState, Federalorlocallaws, rules, andregulations,
andindustrycodesandstandards. UnlessotherwisestatedintheSolicitation, thedeliverablesshall
beneworrecycledmerchandise, andnotusedorreconditioned.
A. Recycleddeliverablesshallbeclearlyidentifiedassuch.
B. TheContractormaynotlimit, excludeordisclaimtheforegoingwarrantyoranywarranty
impliedbylaw; andanyattempttodososhallbewithoutforceoreffect.
C. UnlessotherwisespecifiedintheContract, thewarrantyperiodshallbeatleastoneyearfrom
thedateofacceptanceofthedeliverablesorfromthedateofacceptanceofanyreplacement
deliverables. Ifduringthewarrantyperiod, oneormoreoftheabovewarrantiesarebreached, the
Contractorshallpromptlyuponreceiptofdemandeitherrepairthenon-conformingdeliverables,
orreplacethenon-conformingdeliverableswithfullyconformingdeliverables, attheCity’soption
andatnoadditionalcosttotheCity. Allcostsincidentaltosuchrepairorreplacement, including
butnotlimitedto, anypackagingandshippingcostsshallbeborneexclusivelybytheContractor.
TheCityshallendeavortogivetheContractorwrittennoticeofthebreachofwarrantywithin
thirty (30) calendardaysofdiscoveryofthebreachofwarranty, butfailuretogivetimelynotice
shallnotimpairtheCity’srightsunderthissection.
D. IftheContractorisunableorunwillingtorepairorreplacedefectiveornon-conforming
deliverablesasrequiredbytheCity, theninadditiontoanyotheravailableremedy, theCitymay
reducethequantityofdeliverablesitmayberequiredtopurchaseundertheContractfromthe
Contractor, andpurchaseconformingdeliverablesfromothersources. Insuchevent, the
ContractorshallpaytotheCityupondemandtheincreasedcost, ifany, incurredbytheCityto
procuresuchdeliverablesfromanothersource.
E. IftheContractorisnotthemanufacturer, andthedeliverablesarecoveredbyaseparate
manufacturer’swarranty, theContractorshalltransferandassignsuchmanufacturer’swarrantyto
theCity. Ifforanyreasonthemanufacturer’swarrantycannotbefullytransferredtotheCity, the
ContractorshallassistandcooperatewiththeCitytothefullestextenttoenforcesuch
manufacturer’swarrantyforthebenefitoftheCity.
22.WARRANTY – SERVICES: TheContractorwarrantsandrepresentsthatallservicestobe
providedtheCityundertheContractwillbefullyandtimelyperformedinagoodandworkmanlike
mannerinaccordancewithgenerallyacceptedindustrystandardsandpractices, theterms,
conditions, andcovenantsoftheContract, andallapplicable Federal, Stateandlocallaws, rules
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orregulations.
A. TheContractormaynotlimit, excludeordisclaimtheforegoingwarrantyoranywarranty
impliedbylaw, andanyattempttodososhallbewithoutforceoreffect.
B. UnlessotherwisespecifiedintheContract, thewarrantyperiodshallbeatleastoneyearfrom
theAcceptanceDate. Ifduringthewarrantyperiod, oneormoreoftheabovewarrantiesare
breached, theContractorshallpromptlyuponreceiptofdemandperformtheservicesagainin
accordancewithabovestandardatnoadditionalcosttotheCity. Allcostsincidentaltosuch
additionalperformanceshallbebornebytheContractor. TheCityshallendeavortogivethe
Contractorwrittennoticeofthebreachofwarrantywithinthirty (30) calendardaysofdiscovery
ofthebreachwarranty, butfailuretogivetimelynoticeshallnotimpairtheCity’srightsunder
thissection.
C. IftheContractorisunableorunwillingtoperformitsservicesinaccordancewiththeabove
standardasrequiredbytheCity, theninadditiontoanyotheravailableremedy, theCitymay
reducetheamountofservicesitmayberequiredtopurchaseundertheContractfromthe
Contractor, andpurchaseconformingservicesfromothersources. Insuchevent, theContractor
shallpaytotheCityupondemandtheincreasedcost, ifany, incurredbytheCitytoprocuresuch
servicesfromanothersource.
23.ACCEPTANCEOFINCOMPLETEORNON-CONFORMING DELIVERABLES: If,
insteadofrequiringimmediatecorrectionorremovalandreplacementofdefectiveornon-
conformingdeliverables, theCitypreferstoacceptit, theCitymaydoso. TheContractorshallpay
allclaims, costs, lossesanddamagesattributabletotheCity’sevaluationofanddeterminationto
acceptsuchdefectiveornon-conformingdeliverables. Ifanysuchacceptanceoccurspriortofinal
payment, theCitymaydeductsuchamountsasarenecessarytocompensatetheCityforthe
diminishedvalueofthedefectiveornon-conformingdeliverables. Iftheacceptanceoccursafter
finalpayment, suchamountwillberefundedtotheCitybytheContractor.
24.RIGHTTOASSURANCE: WheneveronepartytotheContractingoodfaithhasreasonto
questiontheotherparty’sintenttoperform, demandmaybemadetotheotherpartyforwritten
assuranceoftheintenttoperform. Intheeventthatnoassuranceisgivenwithinthetimespecified
afterdemandismade, thedemandingpartymaytreatthisfailureasananticipatoryrepudiationof
theContract.
25.STOPWORKNOTICE: TheCitymayissueanimmediateStopWorkNoticeintheevent
theContractorisobservedperforminginamannerthatisinviolationofFederal, State, orlocal
guidelines, orinamannerthatisdeterminedbytheCitytobeunsafetoeitherlifeorproperty.
Uponnotification, theContractorwillceaseallworkuntilnotifiedbytheCitythattheviolationor
unsafeconditionhasbeencorrected. TheContractor shallbeliableforallcostsincurredbythe
CityasaresultoftheissuanceofsuchStopWorkNotice.
26.DEFAULT: TheContractorshallbeindefaultundertheContractiftheContractor (a) failsto
fully, timelyandfaithfullyperformanyofitsmaterialobligationsundertheContract, (b) failsto
provideadequateassuranceofperformanceunderParagraph24, (c) becomesinsolventorseeks
reliefunderthebankruptcylawsoftheUnitedStatesor (d) makesamaterialmisrepresentationin
Contractor’sOffer, orinanyreportordeliverablerequiredtobesubmittedbytheContractorto
theCity.
27.TERMINATIONFORCAUSE: IntheeventofadefaultbytheContractor, theCityshall
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havetherighttoterminatetheContractforcause, bywrittennoticeeffectiveten (10) calendar
days, unlessotherwisespecified, afterthedateofsuchnotice, unlesstheContractor, withinsuch
ten (10) dayperiod, curessuchdefault, orprovidesevidencesufficienttoprovetotheCity’s
reasonablesatisfactionthatsuchdefaultdoesnot, infact, exist. Inadditiontoanyotherremedy
availableunderlaworinequity, theCityshallbeentitledtorecoverallactualdamages, costs,
lossesandexpenses, incurredbytheCityasaresultoftheContractor’sdefault, including, without
limitation, costofcover, reasonableattorneys’ fees, courtcosts, andprejudgmentandpost-
judgmentinterestatthemaximumlawfulrate. Additionally, intheeventofadefaultbythe
Contractor, theCitymayremovetheContractorfromtheCity’svendorlistforthree (3) yearsand
anyOffersubmittedbytheContractormaybedisqualifiedforuptothree (3) years. Allrightsand
remediesundertheContractarecumulativeandarenotexclusiveofanyotherrightorremedyprovidedby
law.
28.TERMINATIONWITHOUTCAUSE: TheCityshallhavetherighttoterminatethe
Contract, inwholeorinpart, withoutcauseanytimeuponthirty (30) calendardays’ priorwritten
notice. Uponreceiptofanoticeoftermination, theContractorshallpromptlyceaseallfurtherwork
pursuanttotheContract, withsuchexceptions, ifany, specifiedinthenoticeoftermination. The
CityshallpaytheContractor, totheextentoffundsAppropriatedorotherwiselegallyavailable
forsuchpurposes, forallgoodsdeliveredandservicesperformedandobligationsincurredpriorto
thedateofterminationinaccordancewiththetermshereof.
29.FRAUD: FraudulentstatementsbytheContractoronanyOfferorinanyreportordeliverable
requiredtobesubmittedbytheContractortotheCityshallbegroundsfortheterminationofthe
ContractforcausebytheCityandmayresultinlegalaction.
30.DELAYS:
A. TheCitymaydelayscheduleddeliveryorotherduedatesbywrittennoticetotheContractorif
theCitydeemsitisinitsbestinterest. Ifsuchdelaycausesanincreaseinthecostofthework
undertheContract, theCityandtheContractorshallnegotiateanequitableadjustmentforcosts
incurredbytheContractorintheContractpriceandexecuteanamendmenttotheContract. The
Contractormustassertitsrighttoanadjustmentwithinthirty (30) calendardaysfromthedateof
receiptofthenoticeofdelay. Failuretoagreeonanyadjustedpriceshallbehandledunderthe
DisputeResolutionprocessspecifiedinparagraph49. However, nothinginthisprovisionshall
excusetheContractorfromdelayingthedeliveryasnotified.
B. Neitherpartyshallbeliableforanydefaultordelayintheperformanceofitsobligationsunder
thisContractif, whileandtotheextentsuchdefaultordelayiscausedbyactsofGod, fire, riots,
civilcommotion, labordisruptions, sabotage, sovereignconduct, oranyothercausebeyondthe
reasonablecontrolofsuchParty. Intheeventofdefaultordelayincontractperformancedueto
anyoftheforegoingcauses, thenthetimeforcompletionoftheserviceswillbeextended;
provided, however, insuchanevent, aconferencewillbeheldwithinthree (3) businessdaysto
establishamutuallyagreeableperiodoftimereasonablynecessarytoovercometheeffectofsuch
failuretoperform.
31.INDEMNITY:
A. Definitions:
i. "IndemnifiedClaims" shallincludeanyandallclaims, demands, suits, causesofaction,
judgmentsandliabilityofeverycharacter, typeordescription, includingallreasonable
costsandexpensesoflitigation, mediationorotheralternatedisputeresolutionmechanism,
includingattorneyandotherprofessionalfeesfor: (1) damagetoorlossofthepropertyof
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anyperson (including, butnotlimitedtotheCity, theContractor, theirrespectiveagents,
officers, employeesandsubcontractors; theofficers, agents, andemployeesofsuch
subcontractors; andthirdparties); and/or (2) death, bodilyinjury, illness, disease, worker's
compensation, lossofservices, orlossofincomeorwagestoanyperson (includingbutnot
limitedtotheagents, officersandemployeesoftheCity, theContractor, theContractor’s
subcontractors, andthirdparties), ii. "Fault" shallincludethesaleofdefectiveornon-
conformingdeliverables, negligence, willfulmisconductorabreachofanylegallyimposed
strictliabilitystandard.
B.THECONTRACTORSHALLDEFEND (ATTHEOPTIONOFTHECITY),
INDEMNIFY, ANDHOLDTHECITY, ITSSUCCESSORS, ASSIGNS, OFFICERS,
EMPLOYEESANDELECTEDOFFICIALSHARMLESSFROMANDAGAINSTALL
INDEMNIFIEDCLAIMSDIRECTLY ARISINGOUTOF, INCIDENTTO,
CONCERNINGORRESULTINGFROMTHEFAULTOFTHECONTRACTOR, OR
THECONTRACTOR'SAGENTS, EMPLOYEESORSUBCONTRACTORS, INTHE
PERFORMANCEOFTHECONTRACTOR’SOBLIGATIONSUNDERTHE
CONTRACT. NOTHINGHEREINSHALLBEDEEMEDTOLIMITTHERIGHTSOF
THECITYORTHECONTRACTOR (INCLUDING, BUTNOTLIMITEDTO, THE
RIGHTTOSEEKCONTRIBUTION) AGAINSTANYTHIRDPARTYWHOMAYBE
LIABLEFORANINDEMNIFIEDCLAIM.
32.INSURANCE: Thefollowinginsurancerequirementsareapplicable, inadditiontothespecific
insurancerequirementsdetailedinAppendixAforservicesonly. Thesuccessfulfirmshallprocure
andmaintaininsuranceofthetypesandintheminimumamountsacceptabletotheCityofDenton.
TheinsuranceshallbewrittenbyacompanylicensedtodobusinessintheStateofTexasand
satisfactorytotheCityofDenton.
A. GeneralRequirements:
i. TheContractorshallataminimumcarryinsuranceinthetypesandamountsindicated
andagreedto, assubmittedtotheCityandapprovedbytheCitywithintheprocurement
process, forthedurationoftheContract, includingextensionoptionsandholdoverperiods,
andduringanywarrantyperiod.
ii. TheContractorshallprovideCertificatesofInsurancewiththecoverage’sand
endorsementsrequiredtotheCityasverificationofcoveragepriortocontractexecution
andwithinfourteen (14) calendardaysafterwrittenrequestfromtheCity. Failureto
providetherequiredCertificateofInsurancemaysubjecttheOffertodisqualificationfrom
considerationforaward. TheContractormustalsoforwardaCertificateofInsurancetothe
Citywheneverapreviouslyidentifiedpolicyperiodhasexpired, oranextensionoptionor
holdoverperiodisexercised, asverificationofcontinuingcoverage.
iii. TheContractorshallnotcommenceworkuntiltherequiredinsuranceisobtainedand
untilsuchinsurancehasbeenreviewedbytheCity. ApprovalofinsurancebytheCityshall
notrelieveordecreasetheliabilityoftheContractorhereunderandshallnotbeconstrued
tobealimitationofliabilityonthepartoftheContractor.
iv. TheContractormustsubmitcertificatesofinsurancetotheCityforallsubcontractors
priortothesubcontractorscommencingworkontheproject.
v. TheContractor’sandallsubcontractors’ insurancecoverageshallbewrittenby
companieslicensedtodobusinessintheStateofTexasatthetimethepoliciesareissued
andshallbewrittenbycompanieswithA.M. BestratingsofA- VIIorbetter. TheCity
willacceptworkers’ compensationcoveragewrittenbytheTexasWorkers’ Compensation
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InsuranceFund.
vi. AllendorsementsnamingtheCityasadditionalinsured, waivers, andnoticesof
cancellationendorsementsaswellastheCertificateofInsuranceshallcontainthe
solicitationnumberandthefollowinginformation:
CityofDenton
MaterialsManagementDepartment
901BTexasStreet
Denton, Texas76209
vii. The “other” insuranceclauseshallnotapplytotheCitywheretheCityisanadditional
insuredshownonanypolicy. ItisintendedthatpoliciesrequiredintheContract, covering
boththeCityandtheContractor, shallbeconsideredprimarycoverageasapplicable.
viii. IfinsurancepoliciesarenotwrittenforamountsagreedtowiththeCity, theContractor
shallcarryUmbrellaorExcessLiabilityInsuranceforanydifferencesinamountsspecified.
IfExcessLiabilityInsuranceisprovided, itshallfollowtheformoftheprimarycoverage.
ix. TheCityshallbeentitled, uponrequest, atanagreeduponlocation, andwithout
expense, toreviewcertifiedcopiesofpoliciesandendorsementstheretoandmaymakeany
reasonablerequestsfordeletionorrevisionormodificationofparticularpolicyterms,
conditions, limitations, orexclusionsexceptwherepolicyprovisionsareestablishedbylaw
orregulationsbindinguponeitherofthepartiesheretoortheunderwriteronanysuch
policies.
x. TheCityreservestherighttoreviewtheinsurancerequirementssetforthduringthe
effectiveperiodoftheContractandtomakereasonableadjustmentstoinsurancecoverage,
limits, andexclusionswhendeemednecessaryandprudentbytheCitybaseduponchanges
instatutorylaw, courtdecisions, theclaimshistoryoftheindustryorfinancialcondition
oftheinsurancecompanyaswellastheContractor.
xi. TheContractorshallnotcauseanyinsurancetobecancelednorpermitanyinsurance
tolapseduringthetermoftheContractorasrequiredintheContract.
xii. TheContractorshallberesponsibleforpremiums, deductiblesandself-insured
retentions, ifany, statedinpolicies. Alldeductiblesorself-insuredretentionsshallbe
disclosedontheCertificateofInsurance.
xiii. TheContractorshallendeavortoprovidetheCitythirty (30) calendardays’ written
noticeoferosionoftheaggregatelimitsbelowoccurrencelimitsforallapplicable
coverage’sindicatedwithintheContract.
xiv. Theinsurancecoverage’sspecifiedinwithinthesolicitationandrequirementsare
requiredminimumsandarenotintendedtolimittheresponsibilityorliabilityofthe
Contractor.
B. SpecificCoverageRequirements: Specificinsurancerequirementsarecontainedinthe
solicitationinstrument.
33.CLAIMS: Ifanyclaim, demand, suit, orotheractionisassertedagainsttheContractorwhich
arisesunderorconcernstheContract, orwhichcouldhaveamaterialadverseeffectonthe
Contractor’sabilitytoperformthereunder, theContractorshallgivewrittennoticethereoftothe
Citywithinten (10) calendardaysafterreceiptofnoticebytheContractor. SuchnoticetotheCity
shallstatethedateofnotificationofanysuchclaim, demand, suit, orotheraction; thenamesand
addressesoftheclaimant(s); thebasisthereof; andthenameofeachpersonagainstwhomsuch
claimisbeingasserted. Suchnoticeshallbedeliveredpersonallyorbymailandshallbesentto
theCityandtotheDentonCityAttorney. PersonaldeliverytotheCityAttorneyshallbetoCity
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Hall, 215EastMcKinneyStreet, Denton, Texas76201.
34.NOTICES: Unlessotherwisespecified, allnotices, requests, orothercommunicationsrequired
orappropriatetobegivenundertheContractshallbeinwritingandshallbedeemeddelivered
three (3) businessdaysafterpostmarkedifsentbyU.S. PostalServiceCertifiedorRegistered
Mail, ReturnReceiptRequested. Noticesdeliveredbyothermeansshallbedeemeddeliveredupon
receiptbytheaddressee. Routinecommunicationsmaybemadebyfirstclassmail, telefax, or
othercommerciallyacceptedmeans. NoticestotheContractorshallbesenttotheaddressspecified
intheContractor’sOffer, oratsuchotheraddressasapartymaynotifytheotherinwriting. Notices
totheCityshallbeaddressedtotheCityat901BTexasStreet, Denton, Texas76209andmarked
totheattentionofthePurchasingManager.
35.RIGHTSTOBID, PROPOSAL ANDCONTRACTUALMATERIAL: Allmaterial
submittedbytheContractortotheCityshallbecomepropertyoftheCityuponreceipt. Any
portionsofsuchmaterialclaimedbytheContractortobeproprietarymustbeclearlymarkedas
such. DeterminationofthepublicnatureofthematerialissubjecttotheTexasPublicInformation
Act, Chapter552, andTexasGovernmentCode.
36.NOWARRANTYBYCITYAGAINSTINFRINGEMENTS: TheContractorrepresents
andwarrantstotheCitythat: (i) theContractorshallprovidetheCitygoodandindefeasibletitle
tothedeliverablesand (ii) thedeliverablessuppliedbytheContractorinaccordancewiththe
specificationsintheContractwillnotinfringe, directlyorcontributorily, anypatent, trademark,
copyright, tradesecret, oranyotherintellectualpropertyrightofanykindofanythirdparty; that
noclaimshavebeenmadebyanypersonorentitywithrespecttotheownershiporoperationof
thedeliverablesandtheContractordoesnotknowofanyvalidbasisforanysuchclaims. The
Contractorshall, atitssoleexpense, defend, indemnify, andholdtheCityharmlessfromand
againstallliability, damages, andcosts (includingcourtcostsandreasonablefeesofattorneysand
otherprofessionals) arisingoutoforresultingfrom: (i) anyclaimthattheCity’sexerciseanywhere
intheworldoftherightsassociatedwiththeCity’s’ ownership, andifapplicable, licenserights,
anditsuseofthedeliverablesinfringestheintellectualpropertyrightsofanythirdparty; or (ii)
theContractor’sbreachofanyofContractor’srepresentationsorwarrantiesstatedinthisContract.
Intheeventofanysuchclaim, theCityshallhavetherighttomonitorsuchclaimoratitsoption
engageitsownseparatecounseltoactasco-counselontheCity’sbehalf. Further, Contractor
agreesthattheCity’sspecificationsregardingthedeliverablesshallinnowaydiminish
Contractor’swarrantiesorobligationsunderthisparagraphandtheCitymakesnowarrantythat
theproduction, development, ordeliveryofsuchdeliverableswillnotimpactsuchwarrantiesof
Contractor.
37.CONFIDENTIALITY: InordertoprovidethedeliverablestotheCity, Contractormay
requireaccesstocertainoftheCity’sand/oritslicensors’ confidentialinformation (including
inventions, employeeinformation, tradesecrets, confidentialknow-how, confidentialbusiness
information, andotherinformationwhichtheCityoritslicensorsconsiderconfidential)
collectively, “ConfidentialInformation”). Contractoracknowledgesandagreesthatthe
ConfidentialInformationisthevaluablepropertyoftheCityand/oritslicensorsandany
unauthorized use, disclosure, dissemination, orotherreleaseoftheConfidentialInformationwill
substantiallyinjuretheCityand/oritslicensors. TheContractor (includingitsemployees,
subcontractors, agents, orrepresentatives) agreesthatitwillmaintaintheConfidentialInformation
instrictconfidenceandshallnotdisclose, disseminate, copy, divulge, recreate, orotherwiseuse
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theConfidentialInformationwithoutthepriorwrittenconsentoftheCityorinamannernot
expresslypermittedunderthisAgreement, unlesstheConfidentialInformationisrequiredtobe
disclosedbylaworanorderofanycourtorothergovernmentalauthoritywithproperjurisdiction,
providedtheContractorpromptlynotifiestheCitybeforedisclosingsuchinformationsoasto
permittheCityreasonabletimetoseekanappropriateprotectiveorder. TheContractoragreesto
useprotectivemeasuresnolessstringentthantheContractoruseswithinitsownbusinesstoprotect
itsownmostvaluableinformation, whichprotectivemeasuresshallunderallcircumstancesbeat
leastreasonablemeasurestoensurethecontinuedconfidentialityoftheConfidentialInformation.
38.OWNERSHIPANDUSEOFDELIVERABLES: TheCityshallownallrights, titles, and
intereststhroughouttheworldinandtothedeliverables.
A. Patents. Astoanypatentablesubjectmattercontainedinthedeliverables, theContractoragrees
todisclosesuchpatentablesubjectmattertotheCity. Further, ifrequestedbytheCity, the
Contractoragreestoassignand, ifnecessary, causeeachofitsemployeestoassigntheentireright,
title, andinteresttospecificinventionsundersuchpatentablesubjectmattertotheCityandto
execute, acknowledge, anddeliverand, ifnecessary, causeeachofitsemployeestoexecute,
acknowledge, anddeliveranassignmentofletterspatent, inaformtobereasonablyapprovedby
theCity, totheCityuponrequestbytheCity.
B. Copyrights. Astoanydeliverablescontainingcopyrightablesubjectmatter, theContractor
agreesthatupontheircreation, suchdeliverablesshallbeconsideredasworkmade-for-hirebythe
ContractorfortheCityandtheCityshallownallcopyrightsinandtosuchdeliverables, provided
however, thatnothinginthisParagraph38shallnegatetheCity’ssoleorjointownershipofany
suchdeliverablesarisingbyvirtueoftheCity’ssoleorjointauthorshipofsuchdeliverables.
Shouldbyoperationoflaw, suchdeliverablesnotbeconsideredworksmade-for-hire, the
ContractorherebyassignstotheCity (andagreestocauseeachofitsemployeesprovidingservices
totheCityhereundertoexecute, acknowledge, anddeliveranassignmenttotheCityof) all
worldwideright, title, andinterestinandtosuchdeliverables. Withrespecttosuchworkmade-
for-hire, theContractoragreestoexecute, acknowledge, anddeliverandcauseeachofits
employeesprovidingservicestotheCityhereundertoexecute, acknowledge, anddeliverawork-
made-for-hireagreement, inaformtobereasonablyapprovedbytheCity, totheCityupon
deliveryofsuchdeliverablestotheCityoratsuchothertimeastheCitymayrequest.
C. AdditionalAssignments. TheContractorfurtheragreesto, andifapplicable, causeeachofits
employeesto, execute, acknowledge, anddeliverallapplications, specifications, oaths,
assignments, andallotherinstrumentswhichtheCitymightreasonablydeemnecessaryinorder
toapplyforandobtaincopyrightprotection, maskworkregistration, trademarkregistrationand/or
protection, letterspatent, oranysimilarrightsinanyandallcountriesandinordertoassignand
conveytotheCity, itssuccessors, assignsandnominees, thesoleandexclusiveright, title, and
interestinandtothedeliverables. TheContractor’sobligationstoexecute, acknowledge, and
deliver (orcausetobeexecuted, acknowledged, anddelivered) instrumentsorpaperssuchasthose
describedinthisParagraph38a., b., andc. shallcontinueaftertheterminationofthisContract
withrespecttosuchdeliverables. IntheeventtheCityshouldnotseektoobtaincopyright
protection, maskworkregistrationorpatentprotectionforanyofthedeliverables, butshould
desiretokeepthesamesecret, theContractoragreestotreatthesameasConfidentialInformation
underthetermsofParagraph37above.
39.PUBLICATIONS: AllpublishedmaterialandwrittenreportssubmittedundertheContract
mustbeoriginallydevelopedmaterialunlessotherwisespecificallyprovidedintheContract.
Whenmaterialnotoriginallydevelopedisincludedinareportinanyform, thesourceshallbe
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40.ADVERTISING: TheContractorshallnotadvertiseorpublish, withouttheCity’sprior
consent, thefactthattheCityhasenteredintotheContract, excepttotheextentrequiredbylaw.
41.NOCONTINGENTFEES: TheContractorwarrantsthatnopersonorsellingagencyhas
beenemployedorretainedtosolicitorsecuretheContractuponanyagreementorunderstanding
forcommission, percentage, brokerage, orcontingentfee, exceptingbonafideemployeesofbona
fideestablishedcommercialorsellingagenciesmaintainedbytheContractorforthepurposeof
securingbusiness. Forbreachorviolationofthiswarranty, theCityshallhavetheright, inaddition
toanyotherremedyavailable, tocanceltheContractwithoutliabilityandtodeductfromany
amountsowedtotheContractor, orotherwiserecover, thefullamountofsuchcommission,
percentage, brokerageorcontingentfee.
42.GRATUITIES: TheCitymay, bywrittennoticetotheContractor, canceltheContractwithout
liabilityifitisdeterminedbytheCitythatgratuitieswereofferedorgivenbytheContractoror
anyagentorrepresentativeoftheContractortoanyofficeroremployeeoftheCityofDentonwith
aviewtowardsecuringtheContractorsecuringfavorabletreatmentwithrespecttotheawarding
oramendingorthemakingofanydeterminationswithrespecttotheperformingofsuchcontract.
IntheeventtheContractiscanceledbytheCitypursuanttothisprovision, theCityshallbe
entitled, inadditiontoanyotherrightsandremedies, torecoverorwithholdtheamountofthecost
incurredbytheContractorinprovidingsuchgratuities.
43.PROHIBITIONAGAINSTPERSONALINTERESTINCONTRACTS: Noofficer,
employee, independentconsultant, orelectedofficialoftheCitywhoisinvolvedinthe
development, evaluation, ordecision-makingprocessoftheperformanceofanysolicitationshall
haveafinancialinterest, directorindirect, intheContractresultingfromthatsolicitation. Any
willfulviolationofthissectionshallconstituteimproprietyinoffice, andanyofficeroremployee
guiltythereofshallbesubjecttodisciplinaryactionuptoandincludingdismissal. Anyviolation
ofthisprovision, withtheknowledge, expressedorimplied, oftheContractorshallrenderthe
ContractvoidablebytheCity. TheContractorshallcompleteandsubmittheCity’sConflictof
InterestQuestionnaire.
44.INDEPENDENTCONTRACTOR: TheContractshallnotbeconstruedascreatingan
employer/employeerelationship, apartnership, orajointventure. TheContractor’sservicesshall
bethoseofanindependentcontractor. TheContractoragreesandunderstandsthattheContract
doesnotgrantanyrightsorprivilegesestablishedforemployeesoftheCityofDenton, Texasfor
thepurposesofincometax, withholding, socialsecuritytaxes, vacationorsickleavebenefits,
worker’scompensation, oranyotherCityemployeebenefit. TheCityshallnothavesupervisionand
controloftheContractororanyemployeeoftheContractor, anditisexpresslyunderstoodthat
Contractorshallperformtheserviceshereunderaccordingtotheattachedspecificationsatthegeneral
directionoftheCityManageroftheCityofDenton, Texas, orhisdesigneeunderthisagreement. The
contractorisexpresslyfreetoadvertiseandperformservicesforotherpartieswhileperforming
servicesfortheCity.
45.ASSIGNMENT-DELEGATION: TheContractshallbebindinguponandensuretothe
benefitoftheCityandtheContractorandtheirrespectivesuccessorsandassigns, provided
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however, thatnorightorinterestintheContractshallbeassignedandnoobligationshallbe
delegatedbytheContractorwithoutthepriorwrittenconsentoftheCity. Anyattempted
assignmentordelegationbytheContractorshallbevoidunlessmadeinconformitywiththis
paragraph. TheContractisnotintendedtoconferrightsorbenefitsonanyperson, firmorentity
notapartyhereto; itbeingtheintentionofthepartiesthattherearenothirdpartybeneficiariesto
theContract.
46.WAIVER: NoclaimorrightarisingoutofabreachoftheContractcanbedischargedinwhole
orinpartbyawaiverorrenunciationoftheclaimorrightunlessthewaiverorrenunciationis
supportedbyconsiderationandisinwritingsignedbytheaggrievedparty. Nowaiverbyeither
theContractorortheCityofanyoneormoreeventsofdefaultbytheotherpartyshalloperateas,
orbeconstruedtobe, apermanentwaiverofanyrightsorobligationsundertheContract, oran
expressorimpliedacceptanceofanyotherexistingorfuturedefaultordefaults, whetherofa
similarordifferentcharacter.
47.MODIFICATIONS: TheContractcanbemodifiedoramendedonlybyawritingsignedby
bothparties. Nopre-printedorsimilartermsonanytheContractorinvoice, orderorother
documentshallhaveanyforceoreffecttochangetheterms, covenants, andconditionsofthe
Contract.
48.INTERPRETATION: TheContractisintendedbythepartiesasafinal, completeand
exclusivestatementofthetermsoftheiragreement. Nocourseofpriordealingbetweentheparties
orcourseofperformanceorusageofthetradeshallberelevanttosupplementorexplainanyterm
usedintheContract. AlthoughtheContractmayhavebeensubstantiallydraftedbyoneparty, it
istheintentofthepartiesthatallprovisionsbeconstruedinamannertobefairtobothparties,
readingnoprovisionsmorestrictlyagainstonepartyortheother. Wheneveratermdefinedbythe
UniformCommercialCode, asenactedbytheStateofTexas, isusedintheContract, theUCC
definitionshallcontrol, unlessotherwisedefinedintheContract.
49.DISPUTERESOLUTION:
A. IfadisputearisesoutoforrelatestotheContract, orthebreachthereof, thepartiesagreeto
negotiatepriortoprosecutingasuitfordamages. However, thissectiondoesnotprohibitthefiling
ofalawsuittotolltherunningofastatuteoflimitationsortoseekinjunctiverelief. Eitherparty
maymakeawrittenrequestforameetingbetweenrepresentativesofeachpartywithinfourteen
14) calendardaysafterreceiptoftherequestorsuchlaterperiodasagreedbytheparties. Each
partyshallinclude, ataminimum, one (1) seniorlevelindividualwithdecision-makingauthority
regardingthedispute. Thepurposeofthisandanysubsequentmeetingistoattemptingoodfaith
tonegotiatearesolutionofthedispute. If, withinthirty (30) calendardaysaftersuchmeeting, the
partieshavenotsucceededinnegotiatingaresolutionofthedispute, theywillproceeddirectlyto
mediationasdescribedbelow. Negotiationmaybewaivedbyawrittenagreementsignedbyboth
parties, inwhicheventthepartiesmayproceeddirectlytomediationasdescribedbelow.
B. Iftheeffortstoresolvethedisputethroughnegotiationfail, orthepartieswaivethenegotiation
process, thepartiesmayselect, withinthirty (30) calendardays, amediatortrainedinmediation
skillstoassistwithresolutionofthedispute. Shouldtheychoosethisoption; theCityandthe
Contractoragreetoactingoodfaithintheselectionofthemediatorandtogiveconsiderationto
qualifiedindividualsnominatedtoactasmediator. NothingintheContractpreventstheparties
fromrelyingontheskillsofapersonwhoistrainedinthesubjectmatterofthedisputeoracontract
interpretationexpert. Ifthepartiesfailtoagreeonamediatorwithinthirty (30) calendardaysof
initiationofthemediationprocess, themediatorshallbeselectedbytheDentonCountyAlternative
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DisputeResolutionProgram (DCAP). Thepartiesagreetoparticipateinmediationingoodfaith
foruptothirty (30) calendardaysfromthedateofthefirstmediationsession. TheCityandthe
Contractorwillsharethemediator’sfeesequallyandthepartieswillbeartheirowncostsof
participationsuchasfeesforanyconsultantsorattorneystheymayutilizetorepresentthemor
otherwiseassisttheminthemediation.
50.JURISDICTIONANDVENUE: TheContractismadeunderandshallbegovernedbythe
lawsoftheStateofTexas, including, whenapplicable, theUniformCommercialCodeasadopted
inTexas, V.T.C.A., Bus. & Comm. Code, Chapter1, excludinganyruleorprinciplethatwould
refertoandapplythesubstantivelawofanotherstateorjurisdiction. Allissuesarisingfromthis
ContractshallberesolvedinthecourtsofDentonCounty, Texasandthepartiesagreetosubmit
totheexclusivepersonaljurisdictionofsuchcourts. Theforegoing, however, shallnotbe
construedorinterpretedtolimitorrestricttherightorabilityoftheCitytoseekandsecure
injunctiverelieffromanycompetentauthorityascontemplatedherein.
51.INVALIDITY: Theinvalidity, illegality, orunenforceabilityofanyprovisionoftheContract
shallinnowayaffectthevalidityorenforceabilityofanyotherportionorprovisionofthe
Contract. AnyvoidprovisionshallbedeemedseveredfromtheContractandthebalanceofthe
ContractshallbeconstruedandenforcedasiftheContractdidnotcontaintheparticularportion
orprovisionheldtobevoid. ThepartiesfurtheragreetoreformtheContracttoreplaceanystricken
provisionwithavalidprovisionthatcomesascloseaspossibletotheintentofthestricken
provision. TheprovisionsofthissectionshallnotpreventthisentireContractfrombeingvoid
shouldaprovisionwhichistheessenceoftheContractbedeterminedtobevoid.
52.HOLIDAYS:ThefollowingholidaysareobservedbytheCity:
NewYear’sDay (observed)
MLKDay
MemorialDay
4thofJuly
LaborDay
ThanksgivingDay
DayAfterThanksgiving
ChristmasEve (observed)
ChristmasDay (observed)
NewYear’sDay (observed)
IfaLegalHolidayfallsonSaturday, itwillbeobservedontheprecedingFriday. IfaLegalHoliday
fallsonSunday, itwillbeobservedonthefollowingMonday. Normalhoursofoperationshallbe
between8:00amand4:00pm, MondaythroughFriday, excludingCityofDentonHolidays. Any
scheduleddeliveriesorworkperformancenotwithinthenormalhoursofoperationmustbe
approvedbytheCityManagerofDenton, Texasorhisauthorizeddesignee.
53.SURVIVABILITYOFOBLIGATIONS: AllprovisionsoftheContractthatimpose
continuingobligationsontheparties, includingbutnotlimitedtothewarranty, indemnity, and
confidentialityobligationsoftheparties, shallsurvivetheexpirationorterminationoftheContract.
54.NON-SUSPENSIONORDEBARMENTCERTIFICATION:
TheCityofDentonisprohibitedfromcontractingwithormakingprimeorsub-awardstoparties
thataresuspendedordebarredorwhoseprincipalsaresuspendedordebarredfromFederal, State,
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orCityofDentonContracts. ByacceptingaContractwiththeCity, theVendorcertifiesthatits
firmanditsprincipalsarenotcurrentlysuspendedordebarredfromdoingbusinesswiththe
FederalGovernment, asindicatedbytheGeneralServicesAdministrationListofPartiesExcluded
fromFederalProcurementandNon-ProcurementPrograms, theStateofTexas, ortheCityof
Denton.
55.EQUALOPPORTUNITY
A.EqualEmploymentOpportunity: NoOfferor, orOfferor’sagent, shallengageinany
discriminatoryemploymentpractice. Nopersonshall, onthegroundsofrace, sex, sexual
orientation, age, disability, creed, color, genetictesting, ornationalorigin, berefusedthebenefitsof,
orbeotherwisesubjectedtodiscriminationunderanyactivitiesresultingfromthisRFQ.
B.AmericanswithDisabilitiesAct (ADA) Compliance: NoOfferor, orOfferor’sagent, shall
engageinanydiscriminatoryemploymentpracticeagainstindividualswithdisabilitiesasdefined
intheADA.
56. BUYAMERICANACT-SUPPLIES (Applicabletocertainfederallyfunded
requirements)
Thefollowingfederallyfundedrequirementsareapplicable. A. Definitions. Asusedinthis
paragraph –
i. "Component" meansanarticle, material, orsupplyincorporateddirectlyintoanendproduct.
ii. "Costofcomponents" means -
1) ForcomponentspurchasedbytheContractor, theacquisitioncost, includingtransportation
coststotheplaceofincorporationintotheendproduct (whetherornotsuchcostsarepaidtoa
domesticfirm), andanyapplicableduty (whetherornotaduty-freeentrycertificateisissued); or
2) ForcomponentsmanufacturedbytheContractor, allcostsassociatedwiththemanufactureof
thecomponent, includingtransportationcostsasdescribedinparagraph (1) ofthisdefinition, plus
allocableoverheadcosts, butexcludingprofit. Costofcomponentsdoesnotincludeanycosts
associatedwiththemanufactureoftheendproduct.
iii. "Domesticendproduct" means-
1) AnunmanufacturedendproductminedorproducedintheUnitedStates; or
2) AnendproductmanufacturedintheUnitedStates, ifthecostofitscomponentsmined,
produced, ormanufacturedintheUnitedStatesexceeds50percentofthecostofallits
components. Componentsofforeignoriginofthesameclassorkindasthosethattheagency
determinesarenotmined, produced, ormanufacturedinsufficientandreasonablyavailable
commercialquantitiesofasatisfactoryqualityaretreatedasdomestic. Scrapgenerated, collected,
andpreparedforprocessingintheUnitedStatesisconsidereddomestic.
iv. "Endproduct" meansthosearticles, materials, andsuppliestobeacquiredunderthecontract
forpublicuse.
v. "Foreignendproduct" meansanendproductotherthanadomesticendproduct.
vi. "UnitedStates" meansthe50States, theDistrictofColumbia, andoutlyingareas.
B. TheBuyAmericanAct (41U.S.C. 10a - 10d) providesapreferencefordomesticendproducts
forsuppliesacquiredforuseintheUnitedStates.
C. TheCitydoesnotmaintainalistofforeignarticlesthatwillbetreatedasdomesticforthis
Contract; butwillconsiderforapprovalforeignarticlesasdomesticforthisproductifthearticles
areonalistapprovedbyanotherGovernmentalAgency. TheOfferorshallsubmitdocumentation
withtheirOfferdemonstratingthatthearticleisonanapprovedGovernmentallist.
D. TheContractorshalldeliveronlydomesticendproductsexcepttotheextentthatitspecified
deliveryofforeignendproductsintheprovisionoftheSolicitationentitled "BuyAmericanAct
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Certificate".
57. RIGHTTOINFORMATION: TheCityofDentonreservestherighttouseanyandall
informationpresentedinanyresponsetothiscontract, whetheramendedornot, exceptas
prohibitedbylaw. Selectionofrejectionofthesubmittaldoesnotaffectthisright.
58. LICENSEFEESORTAXES: Providedthesolicitationrequiresanawardedcontractoror
suppliertobelicensedbytheStateofTexas, anyandallfeesandtaxesaretheresponsibilityofthe
respondent.
59.PREVAILINGWAGERATES: Thecontractorshallcomplywithprevailingwageratesas
definedbytheUnitedStatesDepartmentofLaborDavis-BaconWageDeterminationat
http://www.dol.gov/whd/contracts/dbra.htmandattheWageDeterminationswebsitewww.wdol.gov
forDentonCounty, Texas (WD-2509).
60. COMPLIANCEWITHALLSTATE, FEDERAL, ANDLOCALLAWS: Thecontractor
orsuppliershallcomplywithallState, Federal, andLocallawsandrequirements. TheRespondent
mustcomplywithallapplicablelawsatalltimes, including, withoutlimitation, thefollowing: (i)
36.02oftheTexasPenalCode, whichprohibitsbribery; (ii) §36.09oftheTexasPenalCode,
whichprohibitstheofferingorconferringofbenefitstopublicservants. TheRespondentshallgive
allnoticesandcomplywithalllawsandregulationsapplicabletofurnishingandperformanceof
theContract.
61. FEDERAL, STATE, ANDLOCALREQUIREMENTS: Respondentshalldemonstrateon-
sitecompliancewiththeFederalTaxReformActof1986, Section1706, amendingSection530
oftheRevenueActof1978, dealingwithissuanceofFormW-2'stocommonlawemployees.
RespondentisresponsibleforbothfederalandStateunemploymentinsurancecoverageand
standardWorkers’ Compensationinsurancecoverage. Respondentshallensurecompliancewith
allfederalandStatetaxlawsandwithholdingrequirements. TheCityofDentonshallnotbeliable
toRespondentoritsemployeesforanyUnemploymentorWorkers' Compensationcoverage, or
federalorStatewithholdingrequirements. ContractorshallindemnifytheCityofDentonandshall
payallcosts, penalties, orlossesresultingfromRespondent'somissionorbreachofthisSection.
62. DRUGFREEWORKPLACE: Thecontractorshallcomplywiththeapplicableprovisions
oftheDrug-FreeWorkPlaceActof1988 (PublicLaw100-690, TitleV, SubtitleD; 41U.S.C. 701
ETSEQ.) andmaintainadrug-freeworkenvironment; andthefinalrule, government-wide
requirementsfordrug-freeworkplace (grants), issuedbytheOfficeofManagementandBudget
andtheDepartmentofDefense (32CFRPart280, SubpartF) toimplementtheprovisionsofthe
Drug-FreeWorkPlaceActof1988isincorporatedbyreferenceandthecontractorshallcomply
withtherelevantprovisionsthereof, includinganyamendmentstothefinalrulethatmayhereafter
beissued.
63. RESPONDENTLIABILITYFORDAMAGETOGOVERNMENTPROPERTY: The
Respondentshallbeliableforalldamagestogovernment-owned, leased, oroccupiedpropertyand
equipmentcausedbytheRespondentanditsemployees, agents, subcontractors, andsuppliers,
includinganydeliveryorcartagecompany, inconnectionwithanyperformancepursuanttothe
Contract. TheRespondentshallnotifytheCityofDentonProcurementManagerinwritingofany
suchdamagewithinone (1) calendarday.
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64. FORCEMAJEURE: TheCityofDenton, anyCustomer, andtheRespondentshallnotbe
responsibleforperformanceundertheContractshoulditbepreventedfromperformancebyanact
ofwar, orderoflegalauthority, actofGod, orotherunavoidablecausenotattributabletothefault
ornegligenceoftheCityofDenton. IntheeventofanoccurrenceunderthisSection, the
Respondentwillbeexcusedfromanyfurtherperformanceorobservanceoftherequirementsso
affectedforaslongassuchcircumstancesprevailandtheRespondentcontinuestouse
commerciallyreasonableeffortstorecommenceperformanceorobservancewheneverandto
whateverextentpossiblewithoutdelay. TheRespondentshallimmediatelynotifytheCityof
DentonProcurementManagerbytelephone (tobeconfirmedinwritingwithinfive (5) calendar
daysoftheinceptionofsuchoccurrence) anddescribeatareasonablelevelofdetailthe
circumstancescausingthenon-performanceordelayinperformance.
65. NON-WAIVEROFRIGHTS: FailureofaPartytorequireperformancebyanotherParty
undertheContractwillnotaffecttherightofsuchPartytorequireperformanceinthefuture. No
delay, failure, orwaiverofeitherParty’sexerciseorpartialexerciseofanyrightorremedyunder
theContractshalloperatetolimit, impair, preclude, cancel, waiveorotherwiseaffectsuchright
orremedy. AwaiverbyaPartyofanybreachofanytermoftheContractwillnotbeconstruedas
awaiverofanycontinuingorsucceedingbreach.
66. NOWAIVEROFSOVEREIGNIMMUNITY: ThePartiesexpresslyagreethatnoprovision
oftheContractisinanywayintendedtoconstituteawaiverbytheCityofDentonofany
immunitiesfromsuitorfromliabilitythattheCityofDentonmayhavebyoperationoflaw.
67. RECORDSRETENTION: TheRespondentshallretainallfinancialrecords, supporting
documents, statisticalrecords, andanyotherrecordsorbooksrelatingtotheperformancescalled
forintheContract. TheRespondentshallretainallsuchrecordsforaperiodoffour (4) yearsafter
theexpirationoftheContract, oruntiltheCPAorStateAuditor'sOfficeissatisfiedthatallaudit
andlitigationmattersareresolved, whicheverperiodislonger. TheRespondentshallgrantaccess
toallbooks, recordsanddocumentspertinenttotheContracttotheCPA, theStateAuditorof
Texas, andanyfederalgovernmentalentitythathasauthoritytoreviewrecordsduetofederal
fundsbeingspentundertheContract.
Shouldaconflictarisebetweenanyofthecontractdocuments, itshallberesolvedwiththe
followingorderofprecedence (ifapplicable). Inanyevent, thefinalnegotiatedcontractshall
takeprecedenceoveranyandallcontractdocumentstotheextentofsuchconflict.
1.Finalnegotiatedcontract
2.RFP/Biddocuments
3.City’sstandardtermsandconditions
4.Purchaseorder
5.Suppliertermsandconditions
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ExhibitD
INSURANCEREQUIREMENTSAND
WORKERSCOMPENSATIONREQUIREMENTS
Uponcontractexecution, allinsurancerequirementsshallbecomecontractualobligations, which
thesuccessfulcontractorshallhaveadutytomaintainthroughoutthecourseofthiscontract.
STANDARDPROVISIONS:
WithoutlimitinganyoftheotherobligationsorliabilitiesoftheContractor, theContractor
shallprovideandmaintainuntilthecontractedworkhasbeencompletedandacceptedby
theCityofDenton, Owner, theminimuminsurancecoverageasindicatedhereinafter.
ContractorshallfilewiththePurchasingDepartmentsatisfactorycertificatesofinsurance
includinganyapplicableaddendumorendorsements, containingthecontractnumberand
titleoftheproject. Contractormay, uponwrittenrequesttothePurchasingDepartment,
askforclarificationofanyinsurancerequirementsatanytime; however,Contractorshall
notcommenceanyworkordeliveranymaterialuntilheorshereceivesnotificationthat
thecontracthasbeenaccepted, approved, andsignedbytheCityofDenton.
Allinsurancepoliciesproposedorobtainedinsatisfactionoftheserequirementsshall
complywiththefollowinggeneralspecifications, andshallbemaintainedincompliance
withthesegeneralspecificationsthroughoutthedurationoftheContract, orlonger, ifso
noted:
EachpolicyshallbeissuedbyacompanyauthorizedtodobusinessintheStateofTexas
withanA.M. BestCompanyratingofatleastAorbetter.
Anydeductiblesorself-insuredretentionsshallbedeclaredintheproposal. Ifrequested
bytheCity, theinsurershallreduceoreliminatesuchdeductiblesorself-insuredretentions
withrespecttotheCity, itsofficials, agents, employeesandvolunteers; or, thecontractor
shallprocureabondguaranteeingpaymentoflossesandrelatedinvestigations, claim
administrationanddefenseexpenses.
Liabilitypoliciesshallbeendorsedtoprovidethefollowing:
NameasAdditionalInsuredtheCityofDenton, itsOfficials, Agents, Employees
andvolunteers.
ThatsuchinsuranceisprimarytoanyotherinsuranceavailabletotheAdditional
Insuredwithrespecttoclaimscoveredunderthepolicyandthatthisinsurance
appliesseparatelytoeachinsuredagainstwhomclaimismadeorsuitisbrought.
Theinclusionofmorethanoneinsuredshallnotoperatetoincreasetheinsurer's
limitofliability.
ProvideaWaiverofSubrogationinfavoroftheCityofDenton, itsofficials, agents,
employees, andvolunteers.
Cancellation: Cityrequires30daywrittennoticeshouldanyofthepolicies
describedonthecertificatebecancelledormateriallychangedbeforethe
expirationdate.
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Shouldanyoftherequiredinsurancebeprovidedunderaclaimsmadeform, Contractor
shallmaintainsuchcoveragecontinuouslythroughoutthetermofthiscontractand,
withoutlapse, foraperiodofthreeyearsbeyondthecontractexpiration, suchthat
occurrencesarisingduringthecontracttermwhichgiverisetoclaimsmadeafter
expirationofthecontractshallbecovered.
Shouldanyoftherequiredinsurancebeprovidedunderaformofcoveragethatincludes
ageneralannualaggregatelimitprovidingforclaimsinvestigationorlegaldefensecosts
tobeincludedinthegeneralannualaggregatelimit, theContractorshalleitherdoublethe
occurrencelimitsorobtainOwnersandContractorsProtectiveLiabilityInsurance.
Shouldanyrequiredinsurancelapseduringthecontractterm, requestsforpayments
originatingaftersuchlapseshallnotbeprocesseduntiltheCityreceivessatisfactory
evidenceofreinstatedcoverageasrequiredbythiscontract, effectiveasofthelapsedate.
Ifinsuranceisnotreinstated, Citymay, atitssoleoption, terminatethisagreement
effectiveonthedateofthelapse.
SPECIFICADDITIONALINSURANCEREQUIREMENTS:
AllinsurancepoliciesproposedorobtainedinsatisfactionofthisContractshall
additionallycomplywiththefollowingmarkedspecifications, andshallbemaintainedin
compliancewiththeseadditionalspecificationsthroughoutthedurationoftheContract,
orlonger, ifsonoted:
X\] A. GeneralLiabilityInsurance:
GeneralLiabilityinsurancewithcombinedsinglelimitsofnotlessthan $1,000,000.00
shallbeprovidedandmaintainedbytheContractor. Thepolicyshallbewrittenonan
occurrencebasiseitherinasinglepolicyorinacombinationofunderlyingand
umbrellaorexcesspolicies.
IftheCommercialGeneralLiabilityform (ISOFormCG0001currentedition) isused:
CoverageAshallincludepremises, operations, products, andcompleted
operations, independentcontractors, contractualliabilitycoveringthis
contractandbroadformpropertydamagecoverage.
CoverageBshallincludepersonalinjury.
CoverageC, medicalpayments, isnotrequired.
IftheComprehensiveGeneralLiabilityform (ISOFormGL0002CurrentEdition
andISOFormGL0404) isused, itshallincludeatleast:
BodilyinjuryandPropertyDamageLiabilityforpremises, operations, products
andcompletedoperations, independentcontractorsandpropertydamage
resultingfromexplosion, collapseorunderground (XCU) exposures.
Broadformcontractualliability (preferablybyendorsement) coveringthis
contract, personalinjuryliabilityandbroadformpropertydamageliability.
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X\] AutomobileLiabilityInsurance:
ContractorshallprovideCommercialAutomobileLiabilityinsurancewithCombinedSingle
Limits (CSL) ofnotlessthan $500,000eitherinasinglepolicyorinacombinationofbasic
andumbrellaorexcesspolicies. Thepolicywillincludebodilyinjuryandpropertydamage
liabilityarisingoutoftheoperation, maintenanceanduseofallautomobilesandmobile
equipmentusedinconjunctionwiththiscontract.
Satisfactionoftheaboverequirementshallbeintheformofapolicyendorsementfor:
anyauto, or
allownedhiredandnon-ownedautos.
X\] Workers’ CompensationInsurance
ContractorshallpurchaseandmaintainWorkersCompensationinsurancewhich, in
additiontomeetingtheminimumstatutoryrequirementsforissuanceofsuchinsurance,
hasEmployer'sLiabilitylimitsofatleast $100,000foreachaccident, $100,000pereach
employee, anda $500,000policylimitforoccupationaldisease. TheCityneednotbe
namedasan "AdditionalInsured" buttheinsurershallagreetowaiveallrightsof
subrogationagainsttheCity, itsofficials, agents, employeesandvolunteersforanywork
performedfortheCitybytheNamedInsured. Forbuildingorconstructionprojects, the
ContractorshallcomplywiththeprovisionsofAttachment1inaccordancewith §406.096
oftheTexasLaborCodeandrule28TAC110.110oftheTexasWorkersCompensation
Commission (TWCC).
Owner'sandContractor'sProtectiveLiabilityInsurance
TheContractorshallobtain, payforandmaintainatalltimesduringtheprosecutionofthe
workunderthiscontract, anOwner'sandContractor'sProtectiveLiabilityinsurancepolicy
namingtheCityasinsuredforpropertydamageandbodilyinjurywhichmayariseinthe
prosecutionoftheworkorContractor'soperationsunderthiscontract. Coverageshallbe
onanoccurrence" basisandthepolicyshallbeissuedbythesameinsurancecompany
thatcarriestheContractor'sliabilityinsurance. Policylimitswillbeatleast $500,000.00
combinedbodilyinjuryandpropertydamageperoccurrencewitha $1,000,000.00
aggregate.
FireDamageLegalLiabilityInsurance
CoverageisrequiredifBroadformGeneralLiabilityisnotprovidedorisunavailabletothe
contractororifacontractorleasesorrentsaportionofaCitybuilding. Limitsofnotless
than eachoccurrencearerequired.
ProfessionalLiabilityInsurance
Professionalliabilityinsurancewithlimitsnotlessthan $1,000,000.00perclaimwith
respecttonegligentacts, errorsoromissionsinconnectionwithprofessionalservicesis
requiredunderthisAgreement.
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Builders' RiskInsurance
Builders' RiskInsurance, onanAll-Riskformfor100% ofthecompletedvalueshallbe
provided. Suchpolicyshallincludeas "NamedInsured" theCityofDentonandall
subcontractorsastheirinterestsmayappear.
EnvironmentalLiabilityInsurance
Environmentalliabilityinsurancefor $1,000,000tocoverallhazardscontemplatedbythis
contract.
RiggersInsurance
TheContractorshallprovidecoverageforRiggersLiability. Saidcoveragemaybe
providedbyaRiggersLiabilityendorsementontheexistingCGLcoverage; throughand
InstallationFloatercoveringriggingcontractors; orthroughISOformIH00911211,
RiggersLiabilityCoverageform. Saidcoverageshallmirrorthelimitsprovidedbythe
CGLcoverage
CommercialCrime
Providescoverageforthetheftordisappearanceofcashorchecks, robberyinside/outside
thepremises, burglaryofthepremises, andemployeefidelity. Theemployeefidelity
portionofthiscoverageshouldbewrittenonablanketbasistocoverallemployees,
includingnewhires. Thistypeinsuranceshouldberequiredifthecontractorhasaccess
toCityfunds. Limitsofnotlessthan $ eachoccurrencearerequired.
AdditionalInsurance
Otherinsurancemayberequiredonanindividualbasisforextrahazardouscontractsand
specificserviceagreements. Ifsuchadditionalinsuranceisrequiredforaspecific
contract, thatrequirementwillbedescribedinthe "SpecificConditions" ofthecontract
specifications.
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ATTACHMENT1
X\] Workers’ CompensationCoverageforBuildingorConstructionProjectsfor
GovernmentalEntities
A. Definitions:
Certificateofcoverage ("certificate")-Acopyofacertificateofinsurance, a
certificateofauthoritytoself-insureissuedbythecommission, oracoverage
agreement (TWCC-81, TWCC-82, TWCC-83, orTWCC-84), showingstatutory
workers' compensationinsurancecoveragefortheperson'sorentity's
employeesprovidingservicesonaproject, forthedurationoftheproject.
Durationoftheproject - includesthetimefromthebeginningoftheworkon
theprojectuntilthecontractor's/person'sworkontheprojecthasbeen
completedandacceptedbythegovernmentalentity.
Personsprovidingservicesontheproject ("subcontractor" in §406.096) -
includesallpersonsorentitiesperformingallorpartoftheservicesthe
contractorhasundertakentoperformontheproject, regardlessofwhether
thatpersoncontracteddirectlywiththecontractorandregardlessofwhether
thatpersonhasemployees. Thisincludes, withoutlimitation, independent
contractors, subcontractors, leasingcompanies, motorcarriers, owner-
operators, employeesofanysuchentity, oremployeesofanyentitywhich
furnishespersonstoprovideservicesontheproject. "Services" include,
withoutlimitation, providing, hauling, ordeliveringequipmentormaterials, or
providinglabor, transportation, orotherservicerelatedtoaproject. "Services"
doesnotincludeactivitiesunrelatedtotheproject, suchasfood/beverage
vendors, officesupplydeliveries, anddeliveryofportabletoilets.
B. Thecontractorshallprovidecoverage, basedonproperreportingof
classificationcodesandpayrollamountsandfilingofanyoverage
agreements, whichmeetsthestatutoryrequirementsofTexasLaborCode,
Section401.011(44) forallemployeesoftheContractorprovidingserviceson
theproject, forthedurationoftheproject.
C. TheContractormustprovideacertificateofcoveragetothegovernmental
entitypriortobeingawardedthecontract.
D. Ifthecoverageperiodshownonthecontractor'scurrentcertificateofcoverage
endsduringthedurationoftheproject, thecontractormust, priortotheendof
thecoverageperiod, fileanewcertificateofcoveragewiththegovernmental
entityshowingthatcoveragehasbeenextended.
E. Thecontractorshallobtainfromeachpersonprovidingservicesonaproject,
andprovidetothegovernmentalentity:
1. acertificateofcoverage, priortothatpersonbeginningworkonthe
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project, sothegovernmentalentitywillhaveonfilecertificatesof
coverageshowingcoverageforallpersonsprovidingservicesonthe
project; and
2. nolaterthansevendaysafterreceiptbythecontractor, anewcertificate
ofcoverageshowingextensionofcoverage, ifthecoverageperiod
shownonthecurrentcertificateofcoverageendsduringthedurationof
theproject.
F. Thecontractorshallretainallrequiredcertificatesofcoveragefortheduration
oftheprojectandforoneyearthereafter.
G. Thecontractorshallnotifythegovernmentalentityinwritingbycertifiedmail
orpersonaldelivery, within10daysafterthecontractorkneworshouldhave
known, ofanychangethatmateriallyaffectstheprovisionofcoverageofany
personprovidingservicesontheproject.
H. Thecontractorshallpostoneachprojectsiteanotice, inthetext, formand
mannerprescribedbytheTexasWorkers' CompensationCommission,
informingallpersonsprovidingservicesontheprojectthattheyarerequired
tobecovered, andstatinghowapersonmayverifycoverageandreportlack
ofcoverage.
I. Thecontractorshallcontractuallyrequireeachpersonwithwhomitcontracts
toprovideservicesonaproject, to:
1. providecoverage, basedonproperreportingofclassificationcodesand
payrollamountsandfilingofanycoverageagreements, whichmeetsthe
statutoryrequirementsofTexasLaborCode, Section401.011(44) forallof
itsemployeesprovidingservicesontheproject, forthedurationofthe
project;
2. providetothecontractor, priortothatpersonbeginningworkontheproject,
acertificateofcoverageshowingthatcoverageisbeingprovidedforall
employeesofthepersonprovidingservicesontheproject, fortheduration
oftheproject;
3. providethecontractor, priortotheendofthecoverageperiod, anew
certificateofcoverageshowingextensionofcoverage, ifthecoverage
periodshownonthecurrentcertificateofcoverageendsduringtheduration
oftheproject;
4. obtainfromeachotherpersonwithwhomitcontracts, andprovidetothe
contractor:
a. acertificateofcoverage, priortotheotherpersonbeginningworkonthe
project; and
Contract # 6972
DocuSignEnvelopeID: 954164C8-FFA1-4403-B786-990B80A23EA9
b. anewcertificateofcoverageshowingextensionofcoverage, priortothe
endofthecoverageperiod, ifthecoverageperiodshownonthecurrent
certificateofcoverageendsduringthedurationoftheproject;
5. retainallrequiredcertificatesofcoverageonfileforthedurationofthe
projectandforoneyearthereafter;
6. notifythegovernmental entityinwritingbycertifiedmailorpersonal
delivery, within10daysafterthepersonkneworshouldhaveknown, ofany
changethatmateriallyaffectstheprovisionofcoverageofanyperson
providingservicesontheproject; and
7. Contractuallyrequireeachpersonwithwhomitcontracts, toperformas
requiredbyparagraphs (1) - (7), withthecertificatesofcoveragetobe
providedtothepersonforwhomtheyareprovidingservices.
J. Bysigningthiscontractorprovidingorcausingtobeprovidedacertificateof
coverage, thecontractorisrepresentingtothegovernmentalentitythatall
employeesofthecontractorwhowillprovideservicesontheprojectwillbe
coveredbyworkers' compensationcoverageforthedurationoftheproject,
thatthecoveragewillbebasedonproperreportingofclassificationcodesand
payrollamounts, andthatallcoverageagreementswillbefiledwiththe
appropriateinsurancecarrieror, inthecaseofaself-insured, withthe
commission'sDivisionofSelf-InsuranceRegulation. Providingfalseor
misleadinginformationmaysubjectthecontractortoadministrativepenalties,
criminalpenalties, civilpenalties, orothercivilactions.
K. Thecontractorsfailuretocomplywithanyoftheseprovisionsisabreachof
contractbythecontractorwhichentitlesthegovernmentalentitytodeclarethe
contractvoidifthecontractordoesnotremedythebreachwithintendaysafter
receiptofnoticeofbreachfromthegovernmentalentity.
Contract # 6972
DocuSignEnvelopeID: 954164C8-FFA1-4403-B786-990B80A23EA9
ExhibitE
CertificateofInterestedPartiesElectronicFiling
In2015, theTexasLegislatureadoptedHouseBill1295, whichaddedsection2252.908ofthe
GovernmentCode. ThelawstatesthattheCitymaynotenterintothiscontractunlessthe
Contractorsubmitsadisclosureofinterestedparties (Form1295) totheCityatthetimethe
Contractorsubmitsthesignedcontract. TheTexasEthicsCommissionhasadoptedrulesrequiring
thebusinessentitytofileForm1295electronicallywiththeCommission.
ContractorwillberequiredtofurnishaCertificateofInterestPartiesbeforethecontractis
awarded, inaccordancewithGovernmentCode2252.908.
Thecontractorshall:
1.LogontotheStateEthicsCommissionWebsiteat :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2.RegisterutilizingthetutorialprovidedbytheState
3.PrintacopyofthecompletedForm1295
4.EntertheCertificateNumberonpage2ofthiscontract.
5.CompleteandsigntheForm1295
6.Emailtheformtopurchasing@cityofdenton.comwiththecontractnumberinthesubjectline.
EX: Contract1234 – Form1295)
TheCitymustacknowledgethereceiptofthefiledForm1295notlaterthanthe30thdayafter
Councilaward. OnceaForm1295isacknowledged, itwillbepostedtotheTexasEthics
Commission’swebsitewithinsevenbusinessdays.
Contract # 6972
DocuSignEnvelopeID: 954164C8-FFA1-4403-B786-990B80A23EA9
ExhibitF
DocuSignEnvelopeID: 954164C8-FFA1-4403-B786-990B80A23EA9
DocuSignEnvelopeID: 954164C8-FFA1-4403-B786-990B80A23EA9
DocuSignEnvelopeID: 954164C8-FFA1-4403-B786-990B80A23EA9
ExhibitG
CertificateOfCompletion
EnvelopeId: 954164C8FFA14403B786990B80A23EA9Status: Completed
Subject: PleaseDocuSign: CityCouncilContract6972TreeTrimmingDME
SourceEnvelope:
DocumentPages: 35Signatures: 5EnvelopeOriginator:
CertificatePages: 6Initials: 1HarshOberoi
AutoNav: Enabled901BTexasStreet
EnvelopeIdStamping: EnabledDenton, TX 76209
TimeZone: (UTC-06:00) CentralTime (US & Canada)Harsh.Oberoi@cityofdenton.com
IPAddress: 129.120.6.150
RecordTracking
Status: OriginalHolder: HarshOberoiLocation: DocuSign
3/18/201912:53:08PM Harsh.Oberoi@cityofdenton.com
SignerEventsSignatureTimestamp
HarshOberoiSent: 3/18/20191:01:04PMCompletedharsh.oberoi@cityofdenton.comViewed: 3/18/20191:02:16PM
CityofDentonSigned: 3/18/20191:02:49PM
UsingIPAddress: 129.120.6.150SecurityLevel: Email, AccountAuthentication
None)
ElectronicRecordandSignatureDisclosure:
NotOfferedviaDocuSign
LoriHewellSent: 3/18/20191:02:51PM
lori.hewell@cityofdenton.comViewed: 3/18/20193:13:01PM
PurchasingManagerSigned: 3/18/20193:14:25PM
CityofDenton SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 129.120.6.150None)
ElectronicRecordandSignatureDisclosure:
NotOfferedviaDocuSign
MackReinwandSent: 3/18/20193:14:27PM
mack.reinwand@cityofdenton.comViewed: 3/22/20191:52:00PM
CityofDentonSigned: 3/22/20191:54:03PM
SecurityLevel: Email, AccountAuthentication SignatureAdoption: Pre-selectedStyleNone)
UsingIPAddress: 129.120.6.150
ElectronicRecordandSignatureDisclosure:
NotOfferedviaDocuSign
YvonneGarzaSent: 3/22/20191:54:07PM
ygarza@abctree.comViewed: 3/25/20192:02:31PM
ManagerSigned: 3/25/20192:14:57PM
ABC SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 50.78.221.93None)
ElectronicRecordandSignatureDisclosure:
Accepted: 3/25/20192:02:31PM
ID: 414cfcaf-b6ba-421d-b588-ddd1b28bf84e
SignerEventsSignatureTimestamp
GeorgeMorrowSent: 3/25/20192:14:59PM
george.morrow@cityofdenton.comViewed: 3/25/20192:55:00PM
DMEGeneralManagerSigned: 3/25/20192:55:17PM
SecurityLevel: Email, AccountAuthentication SignatureAdoption: Pre-selectedStyleNone)
UsingIPAddress: 129.120.6.150
ElectronicRecordandSignatureDisclosure:
Accepted: 3/25/20192:55:00PM
ID: 7f6ec03e-5450-40db-a33d-09bc53b687f2
TabithaMillsopSent: 3/25/20192:55:19PMCompleted
tabitha.millsop@cityofdenton.comViewed: 4/17/20198:28:06AM
CityofDentonSigned: 4/17/20198:28:22AM
UsingIPAddress: 129.120.6.150SecurityLevel: Email, AccountAuthentication
None)
ElectronicRecordandSignatureDisclosure:
NotOfferedviaDocuSign
ToddHilemanSent: 4/17/20198:28:26AM
Todd.Hileman@cityofdenton.comViewed: 4/17/201910:13:51AM
CityManagerSigned: 4/17/201910:13:54AM
CityofDenton SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 129.120.6.150None)
ElectronicRecordandSignatureDisclosure:
Accepted: 7/25/201711:02:14AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
RosaRiosSent: 4/17/201910:13:56AM
Rosa.Rios@cityofdenton.comViewed: 4/17/201910:53:20AM
SecurityLevel: Email, AccountAuthentication Signed: 4/17/201910:53:44AM
None)
SignatureAdoption: Pre-selectedStyle
UsingIPAddress: 129.120.6.150
ElectronicRecordandSignatureDisclosure:
Accepted: 4/17/201910:53:20AM
ID: b3ae7cbd-c48f-4e97-8151-fafa9b04d10c
InPersonSignerEventsSignatureTimestamp
EditorDeliveryEventsStatusTimestamp
AgentDeliveryEventsStatusTimestamp
IntermediaryDeliveryEventsStatusTimestamp
CertifiedDeliveryEventsStatusTimestamp
CarbonCopyEventsStatusTimestamp
SherriThurmanSent: 3/18/20191:02:50PM
sherri.thurman@cityofdenton.com
CityofDenton
SecurityLevel: Email, AccountAuthentication
None)
ElectronicRecordandSignatureDisclosure:
NotOfferedviaDocuSign
CarbonCopyEventsStatusTimestamp
JaneRichardsonSent: 4/17/20198:28:24AM
jane.richardson@cityofdenton.com
AssistantCitySecretary
CityofDenton
SecurityLevel: Email, AccountAuthentication
None)
ElectronicRecordandSignatureDisclosure:
NotOfferedviaDocuSign
JenniferBridgesSent: 4/17/201910:53:46AM
jennifer.bridges@cityofdenton.com
ProcurementAssistant
CityofDenton
SecurityLevel: Email, AccountAuthentication
None)
ElectronicRecordandSignatureDisclosure:
NotOfferedviaDocuSign
JaneRichardsonSent: 4/17/201910:53:47AM
jane.richardson@cityofdenton.comViewed: 4/23/20193:21:27PM
AssistantCitySecretary
CityofDenton
SecurityLevel: Email, AccountAuthentication
None)
ElectronicRecordandSignatureDisclosure:
NotOfferedviaDocuSign
BradleyWattsSent: 4/17/201910:53:48AM
bradley.watts@cityofdenton.com
FleetServicesSuperintendent
SecurityLevel: Email, AccountAuthentication
None)
ElectronicRecordandSignatureDisclosure:
NotOfferedviaDocuSign
NotaryEventsSignatureTimestamp
EnvelopeSummaryEventsStatusTimestamps
EnvelopeSentHashed/Encrypted4/17/201910:53:48AM
CertifiedDeliveredSecurityChecked4/17/201910:53:48AM
SigningCompleteSecurityChecked4/17/201910:53:48AM
CompletedSecurityChecked4/17/201910:53:48AM
PaymentEventsStatusTimestamps
ElectronicRecordandSignatureDisclosure
ELECTRONICRECORDANDSIGNATUREDISCLOSURE
Fromtimetotime, CityofDenton (we, usorCompany) mayberequiredbylawtoprovideto
youcertainwrittennoticesordisclosures. Describedbelowarethetermsandconditionsfor
providingtoyousuchnoticesanddisclosureselectronicallythroughyourDocuSign, Inc.
DocuSign) Expressuseraccount. Pleasereadtheinformationbelowcarefullyandthoroughly,
andifyoucanaccessthisinformationelectronicallytoyoursatisfactionandagreetotheseterms
andconditions, pleaseconfirmyouragreementbyclickingthe 'Iagree' buttonatthebottomof
thisdocument.
Gettingpapercopies
Atanytime, youmayrequestfromusapapercopyofanyrecordprovidedormadeavailable
electronicallytoyoubyus. Forsuchcopies, aslongasyouareanauthorizeduserofthe
DocuSignsystemyouwillhavetheabilitytodownloadandprintanydocumentswesendtoyou
throughyourDocuSignuseraccountforalimitedperiodoftime (usually30days) aftersuch
documentsarefirstsenttoyou. Aftersuchtime, ifyouwishforustosendyoupapercopiesof
anysuchdocumentsfromourofficetoyou, youwillbechargeda $0.00per-pagefee. Youmay
requestdeliveryofsuchpapercopiesfromusbyfollowingtheproceduredescribedbelow.
Withdrawingyourconsent
Ifyoudecidetoreceivenoticesanddisclosuresfromuselectronically, youmayatanytime
changeyourmindandtellusthatthereafteryouwanttoreceiverequirednoticesanddisclosures
onlyinpaperformat. Howyoumustinformusofyourdecisiontoreceivefuturenoticesand
disclosureinpaperformatandwithdrawyourconsenttoreceivenoticesanddisclosures
electronicallyisdescribedbelow.
Consequencesofchangingyourmind
Ifyouelecttoreceiverequirednoticesanddisclosuresonlyinpaperformat, itwillslowthe
speedatwhichwecancompletecertainstepsintransactionswithyouanddeliveringservicesto
youbecausewewillneedfirsttosendtherequirednoticesordisclosurestoyouinpaperformat,
andthenwaituntilwereceivebackfromyouyouracknowledgmentofyourreceiptofsuch
papernoticesordisclosures. Toindicatetousthatyouarechangingyourmind, youmust
withdrawyourconsentusingtheDocuSign 'WithdrawConsent' formonthesigningpageofyour
DocuSignaccount. Thiswillindicatetousthatyouhavewithdrawnyourconsenttoreceive
requirednoticesanddisclosureselectronicallyfromusandyouwillnolongerbeabletouseyour
DocuSignExpressuseraccounttoreceiverequirednoticesandconsentselectronicallyfromus
ortosignelectronicallydocumentsfromus.
Allnoticesanddisclosureswillbesenttoyouelectronically
Unlessyoutellusotherwiseinaccordancewiththeproceduresdescribedherein, wewillprovide
electronicallytoyouthroughyourDocuSignuseraccountallrequirednotices, disclosures,
authorizations, acknowledgements, andotherdocumentsthatarerequiredtobeprovidedor
madeavailabletoyouduringthecourseofourrelationshipwithyou. Toreducethechanceof
youinadvertentlynotreceivinganynoticeordisclosure, weprefertoprovidealloftherequired
noticesanddisclosurestoyoubythesamemethodandtothesameaddressthatyouhavegiven
us. Thus, youcanreceiveallthedisclosuresandnoticeselectronicallyorinpaperformatthrough
thepapermaildeliverysystem. Ifyoudonotagreewiththisprocess, pleaseletusknowas
describedbelow. Pleasealsoseetheparagraphimmediatelyabovethatdescribesthe
consequencesofyourelectingnottoreceivedeliveryofthenoticesanddisclosures
electronicallyfromus.
HowtocontactCityofDenton:
Youmaycontactustoletusknowofyourchangesastohowwemaycontactyouelectronically,
torequestpapercopiesofcertaininformationfromus, andtowithdrawyourpriorconsentto
receivenoticesanddisclosureselectronically asfollows:
Tocontactusbyemailsendmessagesto: purchasing@cityofdenton.com
ToadviseCityofDentonofyournewe-mailaddress
Toletusknowofachangeinyoure-mailaddresswhereweshouldsendnoticesanddisclosures
electronicallytoyou, youmustsendanemailmessagetousatmelissa.kraft@cityofdenton.com
andinthebodyofsuchrequestyoumuststate: yourpreviouse-mailaddress, yournewe-mail
address. Wedonotrequireanyotherinformationfromyoutochangeyouremailaddress..
Inaddition, youmustnotifyDocuSign, Inctoarrangeforyournewemailaddresstobereflected
inyourDocuSignaccountbyfollowingtheprocessforchanginge-mailinDocuSign.
TorequestpapercopiesfromCityofDenton
Torequestdeliveryfromusofpapercopiesofthenoticesanddisclosurespreviouslyprovided
byustoyouelectronically, youmustsendusane-mailtopurchasing@cityofdenton.comandin
thebodyofsuchrequestyoumuststateyoure-mailaddress, fullname, USPostaladdress, and
telephonenumber. Wewillbillyouforanyfeesatthattime, ifany.
TowithdrawyourconsentwithCityofDenton
Toinformusthatyounolongerwanttoreceivefuturenoticesanddisclosuresinelectronic
formatyoumay:
i. declinetosignadocumentfromwithinyourDocuSignaccount, andonthesubsequent
page, selectthecheck-boxindicatingyouwishtowithdrawyourconsent, oryoumay;
ii. sendusane-mailtopurchasing@cityofdenton.comandinthebodyofsuchrequestyou
muststateyoure-mail, fullname, ISPostalAddress, telephonenumber, andaccount
number. Wedonotneedanyotherinformationfromyoutowithdrawconsent.. The
consequencesofyourwithdrawingconsentforonlinedocumentswillbethattransactions
maytakealongertimetoprocess..
Requiredhardwareandsoftware
OperatingSystems: Windows2000? orWindowsXP?
Browsers (forSENDERS): InternetExplorer6.0? orabove
Browsers (forSIGNERS): InternetExplorer6.0?, MozillaFireFox1.0,
NetScape7.2 (orabove)
Email: Accesstoavalidemailaccount
ScreenResolution: 800x600minimum
EnabledSecuritySettings:
Allowpersessioncookies
UsersaccessingtheinternetbehindaProxy
ServermustenableHTTP1.1settingsvia
proxyconnection
Theseminimumrequirementsaresubjecttochange. Iftheserequirementschange, wewill
provideyouwithanemailmessageattheemailaddresswehaveonfileforyouatthattime
providingyouwiththerevisedhardwareandsoftwarerequirements, atwhichtimeyouwill
havetherighttowithdrawyourconsent.
Acknowledgingyouraccessandconsenttoreceivematerialselectronically
Toconfirmtousthatyoucanaccessthisinformationelectronically, whichwillbesimilarto
otherelectronicnoticesanddisclosuresthatwewillprovidetoyou, pleaseverifythatyou
wereabletoreadthiselectronicdisclosureandthatyoualsowereabletoprintonpaperor
electronicallysavethispageforyourfuturereferenceandaccessorthatyouwereableto
e-mailthisdisclosureandconsenttoanaddresswhereyouwillbeabletoprintonpaperor
saveitforyourfuturereferenceandaccess. Further, ifyouconsenttoreceivingnoticesand
disclosuresexclusivelyinelectronicformatonthetermsandconditionsdescribedabove,
pleaseletusknowbyclickingthe 'Iagree' buttonbelow.
Bycheckingthe 'IAgree' box, Iconfirmthat:
IcanaccessandreadthisElectronicCONSENTTOELECTRONICRECEIPTOF
ELECTRONICRECORDANDSIGNATUREDISCLOSURESdocument; and
IcanprintonpaperthedisclosureorsaveorsendthedisclosuretoaplacewhereIcan
printit, forfuturereferenceandaccess; and
UntilorunlessInotifyCityofDentonasdescribedabove, Iconsenttoreceivefrom
exclusivelythroughelectronicmeansallnotices, disclosures, authorizations,
acknowledgements, andotherdocumentsthatarerequiredtobeprovidedormade
availabletomeby CityofDentonduringthecourseofmyrelationshipwithyou.
