7093-3 Electric Swage Connectors- SOWPURPOSE
The City of Denton is providing information that will allow prospective suppliers to prepare submissions to supply Electric Utility Swage Aluminum Connectors. The products will be received
and distributed through a centralized distribution center located at 901B Texas Street, Denton, TX 76209. Orders will be placed as needed over the contract term.
SUBMISSIONS
Submissions shall be provided using the Exhibit 1, with supporting documentation as required. Additional information clarifying the supplier’s product may be attached to their submission.
Pricing must include all costs to deliver goods as specified in this specification. Any special fees or commissions, and all freight for delivery to the City of Denton Warehouse and
unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive, thus the City of Denton reserves the right to choose the best valued item from different
vendors.
QUALITY CONTROL
The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these specifications are met. However, the City reserves
the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any
or all stages of fabrication at the manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until completion shall be grounds for cancellation
of the order or any part thereof.
Field failure or field repairs required due to quality control failures or manufacturing procedures shall be the responsibility of the manufacturer.
WRITTEN WARRANTY and GUARANTEES
Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture.
Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. Manufacturer/supplier guarantees that
the goods furnished under this specification are of high quality and agrees to replace any goods found to be defective during inspection, installation, or service for a minimum period
of 12 months after unit is delivered to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called for in the original order.
Replacements must be handled in a professional and timely manner and in no case shall a replacement unit take longer than 60 days to arrive in Denton after first being submitted for
replacement.
Respondent guarantees that all products quoted and furnished under this agreement will be accepted at any normally used United States approved repair and warranty shop should one be
available for the manufacturer’s product quoted. The City of Denton will not accept a
manufacturer’s product that was rejected or substandard and then sold to a broker for either resale or scrap that would not be fully warranted by the original manufacturer.
The respondent must be an approved distributor by the manufacturer of these products, and is authorized to sell the products to the City of Denton. The respondent also guarantees that
the City will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s warranties will be in effect for the life of the contract.
ESTIMATED QUANTITIES
This proposal, while not exclusive, is intended to supply all the Swage aluminum connectors that Denton Municipal Electric (DME) will require for a four year period. With a four year
program, all substation designs are not complete at this time. Because of this, the quantities indicated on the price sheet are a three year estimate of the parts needed and will be
used for evaluation of the proposals. Purchase orders will be issued as project need arises. Actual quantities of the Swage connectors will be determined once the station designs
are finalized.
ACCEPTABLE MANUFACTURERS
The City will only accept submissions from specific manufacturers listed in the approved manufacturers list below. The City understands that manufacturers may update part numbers periodically.
The City will accept updated part numbers based upon the part number provided on Exhibit 1 (only if the part number requested is obsolete). Proposals offering alternate products will
not be considered and must go through the commodity approval process described below.
DMC POWER
AFL
Vendors are encouraged to submit forms and samples for consideration on the next solicitation for similar items. The City has implemented a pre-approval process for substitution commodities
and services. Supporting documentation or samples must be submitted for review by Purchasing, Engineering, field crews, and the manager of DME. Testing may be required and may take
substantial time to review. The commodity approval form can be obtained via email (laura.hermosillo@cityofdenton.com).
PART NUMBERS
Please provide pricing for the part numbers noted in the pricing sheet, Exhibit 1 only. Part numbers have been provided for both brands, AFL and DMC. Respondents should indicate the
manufacturer that will be supplied to the City. If a respondent wants to substitute a part, they should note it on Attachment B of the Main RFP document.
SHIPMENT AND DELIVERY
Delivery location: Products shall be delivered to the 901B Texas Street, Denton, TX 76209 or to other DME substation sites in and near Denton, Texas. The destination will be determined
at the time shipping arrangements are completed and will be provided on the purchase order.
This location does have a dock and forklift available for offloading.
Delivery will be accepted only between the hours of 8:30 AM and 3:30 PM Monday through Friday, excluding holidays.
Packing slips: The manufacturer shall furnish copies of packing slips to the owner showing the content of each shipment. The contents of each box shall be clearly labeled on the outside
of the box. Although not preferred, partial shipments will be accepted on any line item. The purchase order number shall be clearly labeled on the packing slip.
Damaged or defective material or equipment: Freight that is obviously damaged on arrival will be refused. Any necessary action regarding replacement of materials or equipment delivered
in unacceptable condition shall be the responsibility of the supplier. This includes concealed freight damage as well as items originally defective from the manufacturer. The supplier
shall be fully responsible for detecting shipping damage as a part of field services and assembly and for initiating all action necessary for replacement or repair of such damage in
a timely manner.
PACKAGING
Due to multiple projects that will be constructed concurrently, each box and/or crate must be clearly marked of its contents. Marking shall include the following:
Quantity/Material
Purchase order number