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7185 - Contract Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 4BE45048-9E3E-41B9-9894-BED0FB355DFA "% &!" '" #''" $ Azteca Systems, LLC 11075 South State Street, Suite 24 Sandy, UT 84070 Corporate Main 801-523-2751 Corporate Fax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b HGDYLHV#FLW\ZRUNVFRP(PDLO (PLO\'DYLHV3UHSDUHG%\ W\OHUGDZVRQ#FLW\RIGHQWRQFRP(PDLO 3KRQH &LW\RI'HQWRQ7;&RPSDQ\1DPH 7\OHU'DZVRQ&RQWDFW1DPH ([SLUDWLRQ'DWH &UHDWHG'DWH4XRWH1XPEHU 3ULFLQJ4XRWDWLRQ &RQWDFW,QIR 3URGXFW&RGH 3URGXFW /LQH,WHP'HVFULSWLRQ 4XDQWLW\ 6DOHV 3ULFH 7RWDO3ULFH &:(/$$0635(7LHU (/$6(59(5 $06 35(0,80 8SJUDGHIURP6WDQGDUG$06(/$WR3UHPLXP$06(/$ LQFOXGLQJ3DUNVDQG5HF'HSDUWPHQW)HHUHIOHFWVSURUDWLRQ WKURXJK 6XSSRUW3HULRG1RWHVDQG$PRXQWV 1RWHV DocuSign Envelope ID: 4BE45048-9E3E-41B9-9894-BED0FB355DFA Azteca Systems, LLC 11075 South State Street, Suite 24 Sandy, UT 84070 Corporate Main 801-523-2751 Corporate Fax 801-523-3734 All quotations are valid for ninety-days (90) from the date above, unless otherwise stated in this quotation form. All prices quoted are in USD, unless specifically provided otherwise, above. These prices and terms are valid only for items purchased for use and delivery within the United States. Unless otherwise referenced, this quotation is for the Cityworks software referenced above only. Pricing for implementation services (installation, configuration, training, etc.), or other software applications is provided separately and upon request. The procurement, installation and administration of the Esri software utilized in conjunction with Cityworks will be the responsibility of the customer. The procurement, installation and administration of the RDBMS utilized in conjunction with Cityworks will be the responsibility of the customer. Currently, Cityworks supports Oracle and SQL Server. The procurement, installation and administration of the infrastructure (hardware and networking) utilized in conjunction with Cityworks will be the responsibility of the customer. This quotation information is confidential and proprietary and may not be copied or released other than for the express purpose of the current system selection and purchase. This information may not be given to outside parties or used for any other purpose without written consent from Azteca Systems, LLC. Order Process The order process is initiated when Azteca Systems receives either a Purchase Order with invoicing instructions or some form of advance payment. Additional documents will be required including, the Cityworks Software License Agreement, Addendums to the software license agreement, and Cityworks Site Profile to complete your order. The need for these documents may vary by the type of software ordered or generally accepted industry practices. Please consult your Account Representative for assistance. If delivery must be expedited, please notify your Account Representative. To expedite your order, please reference this quotation number. Software Licensing All Azteca Systems software offered in this quotation are commercial off-the-shelf (COTS) software developed at private expense, and is subject to the terms and conditions of the “Cityworks Software License Agreement” and any and all addendums or amendments thereto. A fully executed copy of the Software License Agreement and any addendum(s) is required before delivery and installation. These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee, client, licensee, or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations. Delivery Allow thirty-days (30) from Azteca System’s receipt of the Purchase Order, signed Software License Agreement, Maintenance Addendum, and other documents, as required. Delivery method is by way of download through Azteca Systems, LLC customer support web portal. Payment Terms Net thirty (30) days. Taxes Prices quoted do not include any applicable state, sales, local, or use taxes unless so stated. In preparing your budget and/or Purchase Order, please allow for any applicable taxes, including, sales, state, local or use taxes as necessary. Azteca Systems reserves the right to collect any applicable sales, use or other taxes tax assessed by or as required by law. Azteca Systems reserves the right to add any applicable tax to the invoice, unless proof with the order is shown that your organization or entity is tax exempt or if it pays any applicable tax directly. _______________________________ Accepted by: _______________________________ Title _____/______/______ Date $QQXDOIHHKHUHLQLVEDVHGRQWRSRSXODWLRQUDQJH $=7(&$6<67(064827$7,217(506$1'&21',7,216&23<5,*+7 DocuSign Envelope ID: 4BE45048-9E3E-41B9-9894-BED0FB355DFA ! ! ! !! Certificate Of Completion Envelope Id: 4BE450489E3E41B99894BED0FB355DFA Status: Completed Subject: Please DocuSign: City Council Contract 7185 - Work Order Software System - Azteca Source Envelope: Document Pages: 3 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Suzzen Stroman AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 suzzen.stroman@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 10/10/2019 10:07:16 AM Holder: Suzzen Stroman suzzen.stroman@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Suzzen Stroman suzzen.stroman@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 10/10/2019 10:47:44 AM Viewed: 10/10/2019 10:47:51 AM Signed: 10/10/2019 10:47:54 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 10/10/2019 10:47:57 AM Viewed: 10/10/2019 2:26:41 PM Signed: 10/10/2019 2:44:26 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 10/10/2019 2:44:28 PM Viewed: 10/10/2019 4:55:06 PM Signed: 10/11/2019 12:52:45 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Melissa Kraft Melissa.Kraft@cityofdenton.com Chief Technology Officer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 107.77.200.18 Signed using mobile Sent: 10/11/2019 12:52:47 PM Viewed: 10/11/2019 12:55:40 PM Signed: 10/11/2019 12:56:04 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 10/11/2019 12:56:06 PM Viewed: 11/7/2019 1:48:04 PM Signed: 11/7/2019 1:48:30 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 11/7/2019 1:48:31 PM Viewed: 11/7/2019 3:25:10 PM Signed: 11/7/2019 3:25:18 PM Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 11/7/2019 3:25:20 PM Viewed: 11/7/2019 3:31:32 PM Signed: 11/7/2019 3:32:09 PM Electronic Record and Signature Disclosure: Accepted: 11/7/2019 3:31:32 PM ID: 0eaf49ed-f448-489c-9186-e9963712741e In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 10/10/2019 10:47:56 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 10/10/2019 10:47:56 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 11/7/2019 3:25:20 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Stephanie Padgett stephanie.padgett@cityofdenton.com TS Administrative Assistant City of Denton Security Level: Email, Account Authentication (None) Sent: 11/7/2019 3:32:10 PM Viewed: 11/8/2019 6:27:46 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Tiffany Wei Tiffany.Wei@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 11/7/2019 3:32:11 PM Viewed: 11/7/2019 3:32:50 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Bradley Chatman bchatman@cityworks.com Security Level: Email, Account Authentication (None) Sent: 11/7/2019 3:32:12 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign John Smith John.Smith@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 11/7/2019 3:32:13 PM Viewed: 11/8/2019 4:48:02 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/7/2019 3:32:13 PM Certified Delivered Security Checked 11/7/2019 3:32:13 PM Signing Complete Security Checked 11/7/2019 3:32:13 PM Completed Security Checked 11/7/2019 3:32:13 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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