7108-3_Scope_of_Work_-__Professional_Group_Travel_Services_for_City_of_DentonRFP # 7108
Professional Group Travel Services for the City of Denton
Scope of Work - Specifications
EXHIBIT 3
RFP # 7108 – Exhibit 3 Page 1 of 4
The scope of work shall be finalized upon the selection of the Firm. The respondent’s submission
shall have accurately described your understanding of the objectives and scope of the requested
products and services and provided an outline of your process to implement the requirements of
the Scope of Work and Services. It is anticipated that the scope of work will include, at a minimum,
the following:
A. CITY OF DENTON - SENIOR CENTER EXTENDED TRIPS:
All-inclusive group travel services for our Senior Center members for land and cruise trips
traveling to various locations.
• Please provide company travel area.
• Vendor will provide itineraries and fees/pricing sheet based on sample trips provided for
peak-season and off-season dates.
• All transportation and lodging must be included.
• It is important that all transportation is clean, safe and in excellent mechanical condition.
• Travel Insurance must be included in the fee.
• Most meals and gratuities should be included in the fee. The experience of local fare is
preferred.
• Senior Trips for the City of Denton Parks and Recreation will depart from the City of
Denton Civic Center 321 E. McKinney St., Denton 76201
• Upon arrival at primary destination there should be a prepaid travel guide to give travel
information to the customers. For on the way travel stops this would not be required.
Motor coach Requirements:
• Up to 56 passenger availability- The vendor will work with the designated Parks and
Recreation Staff in scheduling the appropriate size bus needed based on trip enrollment.
• Bathroom on board
• Handicap accessible and ability to store wheelchairs if needed.
• TV’s with DVD players for longer trips
• Storage with easy access for cases of water and first aid equipment.
• Air Conditioning
• Ability to go the speed limit; it can cause delays in trip times when you’re on a time frame.
• Required to have the bus drivers name and phone number prior to trip departure
• En route lodging & activities should be included throughout long trips.
RFP # 7108
Professional Group Travel Services for the City of Denton
Scope of Work - Specifications
EXHIBIT 3
RFP # 7108 – Exhibit 3 Page 2 of 4
Flight Requirements:
• If by airplane- motor coach or other group transportation should be provided to and from
airports, lodging, and all sightseeing/educational, and tour activities.
• Flights should be able to accommodate all travelers.
• When not possible to take one flight, no more than two flights should be used for the entire
group. Flights should be scheduled within one hour or less of each other in departure and
arrival time.
Hotel/Lodging Requirements:
• All travelers will be housed in the same hotel/lodge.
• Hotel must have three star rating or above
• If location is multi-level, it must have elevator access.
• If no elevator is available, it should be disclosed in advance and travelers if requested in
advance must be provided accommodations on the first floor.
• If requested in advance and if available, handicapped rooms should be made available for
those in wheelchairs or with other disabilities that would require these accommodations.
• All rooms based on double occupancy with two beds.
• Non-smoking
• Onsite restaurant or room service, or within short walking distance.
• Preferences: Interior rooms, continental breakfasts, free Wi-Fi
Cruise Requirements:
• Travelers should be scheduled to arrive at port destination (with accommodations) one day
prior to cruise departure.
• Round trip transportation and port fees included
• Meals included
• Variety of on board activities and on shore excursions to be included
RFP # 7108
Professional Group Travel Services for the City of Denton
Scope of Work - Specifications
EXHIBIT 3
RFP # 7108 – Exhibit 3 Page 3 of 4
B. SAMPLE TRIPS
• All trips must meet scope of work as stated above.
• Length of trip is flexible depending on amount of travel time required
• Please bid all available transportation options for each tour
• Guided tours, admissions, and activities should be included in pricing. Each company may
add or remove the provided suggestions as needed to fit their specific tours.
1. Weekend Historical Texas Tour 3-5 days
Please provide a round-trip Texas area bus tours which meet requirements as listed
above for transportation, hotel, and activities. Tours may also include stops in
surrounding states provided they meet the duration requirement of 3-5 days.
Examples: - Texas Hill Country
- Route 66 Tour
- Texas or Southwestern National Parks
- Historical Texas Tours (Painted Churches, Spanish Missions,
Presidents of the Republic of Texas, etc.)
2. Mississippi River Cruise 5-6 days
From St. Louis, MO
Travel to port city by bus or air
3. Savannah, GA / Charleston, SC 9 days/8 nights
Travel to destination city by bus or air
Lodging to include minimum 4 consecutive nights in the Savannah area and 2
consecutive nights in the Charleston area.
Guided Tours/Admissions/Activities:
Trolley Tour of Savannah, followed by Hop-On/Hop-Off Privileges
Evening Show at Famous Savannah Theatre
Guided tour of St. Simmons Island
Guided tram tour of Jekyll Island
Visit to the First African Baptist Church
Afternoon cruise in Charleston
Guided tour of Magnolia Plantation
Free time to explore, shop and enjoy
Include number of comped chaperones with minimum paid travelers
RFP # 7108
Professional Group Travel Services for the City of Denton
Scope of Work - Specifications
EXHIBIT 3
RFP # 7108 – Exhibit 3 Page 4 of 4
4. Ireland
Round trip flight
Six (6) nights’ accommodations including a 2 night stay at a castle hotel
Salthill Hotel, Galway 4* or similar
Killarney Towers Hotel, Killarney, Co. Kerry 4* or similar
Fitzpatrick Castle Hotel, Killarney, Co. Dublin
Full sightseeing by deluxe touring motor coach
Professional Irish driver/guide to escort you throughout
Guided Tours/Admissions/Activities:
Guinness Storehouse
Trinity College
Cliffs of Moher
Connemara Marble
Celtic Crystal
Scenic touring of Dingle Peninsula and a panoramic Dublin city tour
Porterage of one XX suitcase(s) per person
Tips and taxes in Ireland
Include number of comped chaperones with minimum paid travelers
5. Eastern Caribbean Cruise 8-9 days
From Galveston, TX
Travel to port city by bus or air
RFP may be awarded by Sections