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7108-3_Scope_of_Work_-__Professional_Group_Travel_Services_for_City_of_DentonRFP # 7108 Professional Group Travel Services for the City of Denton Scope of Work - Specifications EXHIBIT 3 RFP # 7108 – Exhibit 3 Page 1 of 4 The scope of work shall be finalized upon the selection of the Firm. The respondent’s submission shall have accurately described your understanding of the objectives and scope of the requested products and services and provided an outline of your process to implement the requirements of the Scope of Work and Services. It is anticipated that the scope of work will include, at a minimum, the following: A. CITY OF DENTON - SENIOR CENTER EXTENDED TRIPS: All-inclusive group travel services for our Senior Center members for land and cruise trips traveling to various locations. • Please provide company travel area. • Vendor will provide itineraries and fees/pricing sheet based on sample trips provided for peak-season and off-season dates. • All transportation and lodging must be included. • It is important that all transportation is clean, safe and in excellent mechanical condition. • Travel Insurance must be included in the fee. • Most meals and gratuities should be included in the fee. The experience of local fare is preferred. • Senior Trips for the City of Denton Parks and Recreation will depart from the City of Denton Civic Center 321 E. McKinney St., Denton 76201 • Upon arrival at primary destination there should be a prepaid travel guide to give travel information to the customers. For on the way travel stops this would not be required. Motor coach Requirements: • Up to 56 passenger availability- The vendor will work with the designated Parks and Recreation Staff in scheduling the appropriate size bus needed based on trip enrollment. • Bathroom on board • Handicap accessible and ability to store wheelchairs if needed. • TV’s with DVD players for longer trips • Storage with easy access for cases of water and first aid equipment. • Air Conditioning • Ability to go the speed limit; it can cause delays in trip times when you’re on a time frame. • Required to have the bus drivers name and phone number prior to trip departure • En route lodging & activities should be included throughout long trips. RFP # 7108 Professional Group Travel Services for the City of Denton Scope of Work - Specifications EXHIBIT 3 RFP # 7108 – Exhibit 3 Page 2 of 4 Flight Requirements: • If by airplane- motor coach or other group transportation should be provided to and from airports, lodging, and all sightseeing/educational, and tour activities. • Flights should be able to accommodate all travelers. • When not possible to take one flight, no more than two flights should be used for the entire group. Flights should be scheduled within one hour or less of each other in departure and arrival time. Hotel/Lodging Requirements: • All travelers will be housed in the same hotel/lodge. • Hotel must have three star rating or above • If location is multi-level, it must have elevator access. • If no elevator is available, it should be disclosed in advance and travelers if requested in advance must be provided accommodations on the first floor. • If requested in advance and if available, handicapped rooms should be made available for those in wheelchairs or with other disabilities that would require these accommodations. • All rooms based on double occupancy with two beds. • Non-smoking • Onsite restaurant or room service, or within short walking distance. • Preferences: Interior rooms, continental breakfasts, free Wi-Fi Cruise Requirements: • Travelers should be scheduled to arrive at port destination (with accommodations) one day prior to cruise departure. • Round trip transportation and port fees included • Meals included • Variety of on board activities and on shore excursions to be included RFP # 7108 Professional Group Travel Services for the City of Denton Scope of Work - Specifications EXHIBIT 3 RFP # 7108 – Exhibit 3 Page 3 of 4 B. SAMPLE TRIPS • All trips must meet scope of work as stated above. • Length of trip is flexible depending on amount of travel time required • Please bid all available transportation options for each tour • Guided tours, admissions, and activities should be included in pricing. Each company may add or remove the provided suggestions as needed to fit their specific tours. 1. Weekend Historical Texas Tour 3-5 days Please provide a round-trip Texas area bus tours which meet requirements as listed above for transportation, hotel, and activities. Tours may also include stops in surrounding states provided they meet the duration requirement of 3-5 days. Examples: - Texas Hill Country - Route 66 Tour - Texas or Southwestern National Parks - Historical Texas Tours (Painted Churches, Spanish Missions, Presidents of the Republic of Texas, etc.) 2. Mississippi River Cruise 5-6 days From St. Louis, MO Travel to port city by bus or air 3. Savannah, GA / Charleston, SC 9 days/8 nights Travel to destination city by bus or air Lodging to include minimum 4 consecutive nights in the Savannah area and 2 consecutive nights in the Charleston area. Guided Tours/Admissions/Activities: Trolley Tour of Savannah, followed by Hop-On/Hop-Off Privileges Evening Show at Famous Savannah Theatre Guided tour of St. Simmons Island Guided tram tour of Jekyll Island Visit to the First African Baptist Church Afternoon cruise in Charleston Guided tour of Magnolia Plantation Free time to explore, shop and enjoy Include number of comped chaperones with minimum paid travelers RFP # 7108 Professional Group Travel Services for the City of Denton Scope of Work - Specifications EXHIBIT 3 RFP # 7108 – Exhibit 3 Page 4 of 4 4. Ireland Round trip flight Six (6) nights’ accommodations including a 2 night stay at a castle hotel Salthill Hotel, Galway 4* or similar Killarney Towers Hotel, Killarney, Co. Kerry 4* or similar Fitzpatrick Castle Hotel, Killarney, Co. Dublin Full sightseeing by deluxe touring motor coach Professional Irish driver/guide to escort you throughout Guided Tours/Admissions/Activities: Guinness Storehouse Trinity College Cliffs of Moher Connemara Marble Celtic Crystal Scenic touring of Dingle Peninsula and a panoramic Dublin city tour Porterage of one XX suitcase(s) per person Tips and taxes in Ireland Include number of comped chaperones with minimum paid travelers 5. Eastern Caribbean Cruise 8-9 days From Galveston, TX Travel to port city by bus or air RFP may be awarded by Sections