7127-HVAC Services - Scope of Work
It is anticipated that the scope of work will include, at a minimum, the following:
A. PURPOSE:
The intent of this document is to provide interested vendors with sufficient information to enable them to prepare and submit proposals for consideration by the City of Denton (City)
for Heating, Ventilation, and Air Conditioning (HVAC) Services for various city buildings. The approximate total square footage for the buildings is 900,000 square feet. The units
range from 1.5 tons to 180 tons. The HVAC services will be performed on an as needed basis to assist the City with renovations, remodels, replacement and maintenance of existing units.
The scope of services is to include but not limited to the following:
HVAC:
1.) Seasonal maintenance
2.) Installation/removal of equipment
3.) Repairs
Brands of Existing Units included, but not limited to:
Aaon
Goodman
Reznor
Addison
Janitrol
Rheem
American Standard
Lennox
Space Ray
Arcoaire
LG
Temp Trol
Carrier
Liebert
Trane
*Daikin
Lockinvair
Wiel-McClain
Data Air
McQuay
FCP/Heil
Mitsubishi
Frederrick
Raypak
*Please note this contract excludes all service of Daikin units. The City has an existing contract already executed for Daikin.
B. SCOPE OF SERVICES:
A typical project may include the following phases:
Phase 1: Field Investigation
1.) Review the existing materials, drawings, reports, or other available documents prepared by City staff on the proposed project.
2.) Review the proposed project scope.
3.) Review the existing infrastructure in the facility.
4.) Quote product and labor costs.
Phase 2: Review Material and Labor Options with City Staff
1.) This phase will consist of review of quotes and materials options.
2.) This phase may also include detailed specifications and implementation schedule, prepared and proposed by the contractor.
C. PROJECT CONTROL:
Contractor is required to have an emergency maximum response time of thirty (30) minutes.
Contractor shall meet with designated City representatives on a regular basis or as determined necessary by the Facilities Management Department staff/project manager to review progress
and provide necessary guidance to the contractor in solving problems which may arise.
Although there will be continuous liaison with the project team, the Facilities Management Department project managers will meet as often as required with the Contractor’s project manager
for the purpose of reviewing progress and providing necessary guidance.
The Contractor will, on a regular basis, submit brief written summaries of the work accomplished during the reporting period, work to be accomplished during the subsequent reporting
period, real or anticipated problems and notification of any significant deviation from previously agreed upon work plans.
Invoices will be required for verification of HVAC materials and labor charges. Verification will be based on the number of primary respondents hours worked on the project.
NOTE: The City of Denton Facilities Management shall select all brands and type of
equipment and supplies.
Minimum Qualifications for Bidder
Commercial Experience been in business at least 5 years
30 minute response time for Emergency Calls, available 24/7/365
The company must have a controlled substance testing policy for their Technicians.
Provide the number of staff members per position, years of experience per member and acquired licenses/certifications/registrations from government agencies.
Must have the ability to service/replace/install units that are up to 180tons.
All installed units must be >/= 14SEER
Minimum Qualifications for Technician
Must be registered with the Texas Department of Licensing & Regulation for Heating, Ventilation and Air Conditioning.
As well as being Universal Environmental Protection Agency (EPA) Certified to handle refrigerant.
Technician must have at least three years’ experience.
Must have the ability to service/replace/install units that are up to 180tons.
Minimum Qualifications for Assistant
Must be registered with the Texas Department of Licensing & Regulation for Heating, Ventilation and Air Conditioning.
Assistant must have at least one years’ experience.