7128 Scope of Work
The scope of work shall be finalized upon the selection of the Firm. The respondent’s submission shall have accurately described your understanding of the objectives and scope of the
requested products and services and provided an outline of your process to implement the requirements of the Scope of Work and Services. It is anticipated that the scope of work will
include, at a minimum, the following:
The proposal shall include all of the following information. Failure to include all of the required information may result in disqualification of a vendor.
A. PURPOSE:
The intent of this document is to provide interested vendors with sufficient information to enable them to prepare and submit proposals for consideration by the City of Denton for Electrical
Services for various City buildings on an as needed basis to assist the City of Denton with renovations, remodels and maintenance of existing facilities. The scope of services is to
include but not limited to the following:
Electrical Services:
1.) New installation and removal of equipment
2.) Repairs
SCOPE OF SERVICES:
A typical project may include the following phases:
Phase 1: Field Investigation
1.) Review the existing materials, drawing reports, etc. prepared by City staff on the proposed project.
2.) Review the proposed scope.
3.) Review the existing infrastructure in the facility.
4.) Locate, quote product and labor costs.
Phase 2: Review Material and Labor Options with City Staff
1.) This phase will consist of review of quotes and materials options.
2.) This phase may also include detailed specifications and implementation schedule.
B. PROJECT CONTROL:
1.) Any vendor desiring to respond to this IFB is required to have an emergency response time of 30 minutes.
2.) The vendor will meet with selected representatives on a regular basis or as determined necessary by the Facilities Management Department staff/project manager to review progress
and provide necessary guidance to the contractor in solving problems which may arise.
3.) Facilities Management Department project managers will meet as often as required with the vendor’s project manager for the purpose of reviewing progress and providing necessary guidance.
4.) The vendor will, on a regular basis, submit brief written summaries of the work accomplished during the reporting period, work to be accomplished during the subsequent reporting
period, real or anticipated problems and notification of any significant deviation from previously agreed upon work plans.
5.) The vendor will submit to the City’s project manager for approval, a work plan which includes the following:
The vendor’s name and titles of personnel assigned to the project.
Vendors shall complete background checks an maintain an active policy on drugs and alcohol in the work place that supports a drug free environment, and be prepared to submit such policy
upon City request.
Vendor’s shall complete background checks and shall perform criminal background checks on all Assigned Employees prior to the assigned employee be eligible to perform duties for the
City. VENDORS shall follow all of the most current EEOC guideline regarding the process for performing criminal background checks. Accordingly, VENDORS shall exclude any possible Assigned
Employee from working for the City based on job-related functions of the position and consistent with the City’s business necessity:
The project breakdown showing subprojects, cost and activities and tasks.
The time-phased plan for completing the project.
6.) Invoices will be required for verification of electrical materials.
MINIMUM QUALIFICATIONS:
Commercial Experience been in business at least 5 years
Master Electrician Licensed in the State of Texas
Journeyman Electrician Licensed in the State of Texas
Apprentice Electrician Licensed in the State of Texas
Licensed to do business in the State of Texas and provide a copy of Certification
List number of employees and respective job titles and licenses
Permits
City of Denton will pay for the permit, the contractor will apply for and pick up permit.
NOTE: The City of Denton Facilities Management selects brands/type of equipment/supplies.