7105 Ionwave Bid Invitation7105
RFQ WATER/WASTEWATER UTILITIES COST OF SERVICE AND
RATE DESIGN STUDY
Issue Date: 7/2/2019
Questions Deadline: 7/18/2019 05:00 PM (CT)
Response Deadline: 7/30/2019 11:00 AM (CT)
Contact Information
Contact: Jane Rogers, Sr. Buyer
Address: 901-B Texas Street
Purchasing
Denton, TX 76209
Phone: (940) 349-7100
Email: monisa.rogers@cityofdenton.com
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Event Information
Number: 7105
Title: RFQ WATER/WASTEWATER UTILITIES COST OF SERVICE AND RATE DESIGN
STUDY
Type: Request for Qualifications
Issue Date: 7/2/2019
Question Deadline: 7/18/2019 05:00 PM (CT)
Response Deadline: 7/30/2019 11:00 AM (CT)
Notes: In accordance with the provisions of Texas Local Government Code, Chapter 252 and
271, the City of Denton (the City) is requesting submissions to contract with an
individual or business with considerable experience in providing goods or services of
this solicitation. The responses and the cost solutions shall be submitted to the City of
Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using
innovative approaches to providing goods and services that represent the best value to
their clients. The awarded individual or business shall have the ability to accomplish all
aspects of the requested services. The selected individual or firm should be able to
provide innovative methods to deal with municipal challenges, and cost effective
solutions.
A firm may submit a solicitation response for one or more of the categories of product
or services requested in this solicitation.
Ship To Information
Address: 901B Texas Street
Denton, TX 76209
Billing Information
Contact: City of Denton
Address: 215 E McKinney St
Accounts Payable
Denton, TX 96201-4299
Bid Attachments
7105 RFQ Water-Wastewater Utilities Cost of Service and Rate Design Study Scope of
Work.pdf Download
7105 Water/Wastewater Utilities Cost of Service and Rate Design Study Scope of Work
ATTACHMENT C Schedule and Budget Compliance Form.pdf Download
Schedule and Budget Compliance Form
Conflict_of_Interest_Questionaire.docx Download
Conflict of Interest Questionnaire
Requested Attachments
Conflict of Interest Questionnaire
(Attachment required)
The individual or business must disclose any business relationship that would have an effect, of a conflict of interest.
Please attach a signed copy of the conflict of interest questionnaire.
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Bid Attributes
1 SECTION 1
General Information
2 Contract Term
It is the intention of the City of Denton to award a contract for a five (5) year period.
The Contract shall commence upon the issuance of a Notice of Award/Issuance of Purchase Order by the City
Denton. At the sole option of the City of Denton, the Contract may be further extended as needed, not to exceed
total of six (6) months.
3 Pricing
This contract is for professional services as defined in the Texas Government Code 2254 and price shall not b
solicited. The City will select a firm on the basis of demonstrated competence and qualifications to perform th
services described in this RFQ. Once the most qualified firm is selected, a fair and reasonable price will be set. Th
professional fees under this contract may not exceed any maximum provided by law.
Compensation will be negotiated with the most highly qualified and experienced firm. Professional services will includ
WKH3URIHVVLRQDO¶VVFKHGXOHRIGRFXPHQWSUHSDUDWLRQFRVWVDVZHOODVKRXUO\UDWHVUpon completion of the work, the
Professional will provide electronic files, plots, maps, exhibits, field notes, and/or other materials as requested by the
City.
Payment will be made upon receipt and acceptance of deliverables as negotiated.
Accepted negotiated prices must remain firm for the entire contract period, including any periods of extension o
renewal. At the time of any renewal or extension of the contract, the city or the supplier may request a pric
adjustment based upon the economy. All requests for a price adjustment must include detailed documentation an
rationale to support the requested adjustment. The party to whom a request for price adjustment is made may, in i
sole discretion, accept or reject the request. Any price adjustment must be mutually agreed upon in writing by th
parties, and shall be effective for the applicable renewal term.
4 Price Adjustments
Prices quoted for the commodities or services described in the solicitation must be firm for a period of one year fro
date of contract award. Any request for price adjustment must be based on the, U.S Department of Labor, Bureau
Labor Statistics, Producer Price Index (PPI). The price will be increased or decreased based upon the annu
percentage change in the PPI. The maximum escalation will not exceed +/- 8% for any individual year. The escalatio
will be determined annually at the renewal date. Should the PPI change exceed a minimum threshold value of +/-1%
then the stated eligible bid prices shall be adjusted in accordance with the PPI change not to exceed the 8% limit p
year. The supplier should provide documentation as percentage of each cost associated with the unit prices quote
for consideration.
Request must be submitted in writing with supporting evidence for need of such increase to the Purchasing Manag
at least 60 days prior to contract expiration of each year. Respondent must also provide supporting documentation a
justification for the request.
Upon receipt of such request, the City of Denton reserves the right to either: accept the escalation as competitive with
the general market price at the time, and become effective upon the renewal date of the contract award or reject the
increases within 30 calendar days after receipt of a properly submitted request. If a properly submitted increase is
rejected, the Contractor may request cancellation of such items from the Contract by giving the City of Denton written
notice. Cancellation will not go into effect for 15 calendar days after a determination has been issued. Pre-price
increase prices must be honored on orders dated up to the official date of the City of Denton approval and/or
cancellation.
The request can be sent by e-mail to: purchasing@cityofdenton.com noting the solicitation number.
The City of Denton reserves the right to accept, reject, or negotiate the proposed price changes.
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5 Product Literature
Complete descriptive literature for each proposed item to include outline drawings, nameplate data and verification of
other ratings.
6 Equipment Schedule
The respondent shall provide an equipment schedule. The schedule shall include the year, make, model an
description of the equipment.
7 Cooperative Purchasing Agreement
As permitted under Interlocal Cooperation Act C Texas Government Code, Chapter 791, other governmental entities
may wish to also participate under the same terms and conditions contained in this contract. The governmental entitie
will have the option to use the pricing as agreed to within the resulting contract. Governmental entities will issue their
internal purchase orders directly to the contractor(s).
Yes No
(Required: Check only one)
8 Submittal Instructions
The City of Denton will accept electronic or hard copy submittals until the date and time on the cover sheet of this
solicitation. Any submission received after the date and/or hour set for solicitation opening will be returned unopened
Hard copy submissions may be hand delivered (by firm or express courier) to the address listed below:
City of Denton
Materials Management
SOLICITATION NUMBER AND NAME
901B Texas Street
Denton, TX 76209
The City of Denton reserves the right to accept or reject in part or in whole any submission, and to waive technicalitie
of the submission, in the best interest of obtaining best value for the City.
Each respondent is responsible for taking the necessary steps to ensure their submission is received by the date and
time noted herein. The City is not responsible for missing, lost or late mail or any mail delays, internal or external, tha
may result in the submission arriving after the set time.
HARD COPY SUBMISSION FORMAT
Respondents shall provide detailed information to allow the City to properly evaluate the submission. The City reques
the following format be used:
1. Hard copy submissions shall be bound only utilizing a staple or binder clip. Do not submit responses in a binde
or file folder.
2. Submission shall be no more than 200 pages in length
3. Utilize tabs to identify exhibits and attachments
4. Hard Copy Submittals shall include one (1) original signed by an officer authorized to bind the firm
5. Submit response, before the published due date. Hard copy submittals must be in a sealed envelope with the
solicitation number and name.
6. The submission shall include the following:
a. Completed Bid Invitation
b. Business Questionnaire
c. Exception Form
d. Statement of Qualifications
e. Schedule and Budget Compliance Form
f. References
g. Conflict of Interest Questionnaire
h. Safety Record (if applicable form will be attached)Conflict of Interest Questionnaire
i. Appendices may be used for additional documentation or clarification at the respondent's option
9 Evaluation Procedures
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Selection of a firm(s) to provide the aforementioned materials and services shall be in accordance with the City
Denton Purchasing Policies and procedures and the State of Texas Local Government Code 2254. The City of Dento
shall open all submissions and evaluate each respondent in accordance to the below criteria:
Step 1:The City of Denton will evaluate the submission in accordance with the selection criteria and will rank th
firms on the basis of the submittals. The City of Denton, reserves the right to consider information obtained
addition to the data submitted in the response. The selection criterion is listed below:
a.Proposed project scope, content and sample software model (FACTOR: 25%).
The respondent's understanding of the objectives and scope of the requested services of the primary areas, in a
clear and concise, written expression. The respondent will provide a sample or example cost of service and rate
design model as part of the evaluation criteria.The software model in particular is considered to be a critical
component of the evaluation. In addition, the maintenance terms and annual cost should be included for a 5-year
maintenance contract.
b.Past performance and experience on projects, including municipal experience, rate design, and
model development (FACTOR: 30%).
The respondent's successful experience in projects within the primary areas similar to the scope of work
requested in this RFQ will be a major consideration. Based on the past performance of both the individual
project personnel and the respondent, The City of Denton will determine if the respondent has the track record
to provide the required services in successfully administering similar projects. The meeting of project budgets
and project schedules will be items of consideration in evaluating past performance.
c.Experience and qualifications of the Respondent and key personnel available for this project
(FACTOR: 25%).
The qualifications of the respondent in terms of experience, service capability and resources will be reviewed
RUGHUWRDVVHVVWKHDELOLW\RIWKHUHVSRQGHQWWRVXFFHVVIXOO\FRPSOHWHWKHSURMHFWDVVLJQPHQW7KHILUP¶VDELOLW\
provide the necessary professional and technical expertise and supervision will be a major consideration.
The qualifications and experience of the individuals who will be directly assigned to the primary areas is a maj
evaluation factor to be considered. The personnel cited shall be designated as to whether they are an employe
respondent or contract employee of the RFQ respondent. Their educational and professional credentials as we
as direct experience on similar projects will be considered in evaluating the respondent. Experience with othe
municipally funded projects and familiarity with municipal requirements and procedures will also be considered
the evaluation process.
a.Schedule and employee-hours presented for this service as defined in the scope of work (FACTOR:
20%).
Proposed schedule for completion of scope of work.
Hours each individual assigned to the project are forecasted to work on the project should be provided, and th
various portions of the project they will be involved in. Total forecasted hours per employee for each section of
the project should be determinable.
The total possible score of the submissions shall be scored and weighted as indicated above. Based on the outcom
of the computations performed, each submission will be assigned a raw score. The assigned weight will then b
applied to these scores to calculate an overall score for each submission for completion of the final scoring process
Step 2:City of Denton will proceed to negotiate a contract with the highest ranked firm. The City may elect to condu
oral discussions, request clarifications, and presentations concerning the project approach and ability to furnish th
requirements, as part of the negotiation process.
Provided the City of Denton cannot successfully contract with the highest ranked firm, the City of Denton shall formall
and in writing, end all negotiations with that firm and the City of Denton may elect to proceed to negotiate with the ne
firm in the order of the selection ranking until a contract is reached or negotiations with all ranked firms end,
accordance with Texas Government Code 2254.
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Step 3:A written recommendation will be presented to the appropriate approving authority for the City of Denton (th
City Manager, Public Utility Board, City Council) requesting authorization to proceed with contract execution for th
proposed services.
In accordance with Local Government Code 252.049, trade secrets and confidential information in competitive seale
proposals are not open for public inspection. All submissions shall be opened in a manner that avoids disclosure
the contents to competing respondents and keeps the responses secret during negotiations. A public opening will n
be conducted with this process.
After the contract has been awarded all submissions will be open for public inspection, and the unsuccessf
respondent(s) may request a debriefing regarding their submittal. Please contact the City of Denton Materia
Management staff to document the request for a debriefing. A meeting with the City of Denton Materials Manageme
Staff and the using Division will be scheduled within a reasonable time.
10 Section 2
Business Overview Questionnaire
11 Firm's Legal Name
(Required: Maximum 1000 characters allowed)
12 Address Line 1
(Required: Maximum 1000 characters allowed)
13 Address Line 2
(Optional: Maximum 1000 characters allowed)
14 City
(Optional: Maximum 1000 characters allowed)
15 State
(Required: Maximum 1000 characters allowed)
16 Zip Code
(Required: Numbers only)
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17 Agent Authorized to sign contract
The agents name and email who is authorized to sign the contract
(Required: Maximum 1000 characters allowed)
18 Subsidiary of:
(Optional: Maximum 1000 characters allowed)
19 Organization Class
Partnership Corporation Individual Association
(Required: Check only one)
20 Tax Payer ID
(Required: Maximum 1000 characters allowed)
21 Date Established
__ __ / __ __ / __ __ __ __
(Required)
22 Historically Underutilized Business
Yes, We are a registered HUB.
(Required: Check if applicable)
23 Please provide a detailed listing of all products and/or services that your company provides.
(Required: Maximum 4000 characters allowed)
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24 Has your company filed or been named in any litigation involving your company and the Owner on a
contract within the last five years under your current company name or any other company name?
If so provide details of the issues and resolution if available. Include lawsuits where Owner was involved. (Notice:
Failure to disclose this information during proposal submission, and later discovered, may result in contract
WHUPLQDWLRQDWWKH2ZQHUk¼VRSWLRQ
(Optional: Maximum 4000 characters allowed)
25 Have you ever defaulted on or failed to complete a contract under your current company name or any
other company name? If so, where and why? Give name and telephone number of Owner.
(Optional: Maximum 4000 characters allowed)
26 Have you ever had a contract terminated by the Owner? If so, where and why? Give name and telephone
number (s) of Owner (s).
(Optional: Maximum 4000 characters allowed)
27 Has your company implemented an Employee Health and Safety Program compliant with 29 CFR 1910
General Industry Standards and/or 29 CFR 1926 General Construction Standards as they apply to your
Company customary activities?
http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1926
(Optional: Maximum 4000 characters allowed)
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28 Resident/Non-Resident Bidder Determination
Texas Government Code Section 2252.002: Non-resident bidders. Texas law prohibits cities and other government
units from awarding contracts to a non-resident firm unless the amount of such a bid is lower than the lowest bid by
Texas resident by the amount the Texas resident would be required to underbid in the non-resident bidders&rsqu
state. In order to make this determination, please provide the name, address and phone number of:
a. Responding firms principle place of business:
b. Company's majority owner principal place of business
c. Ultimate Parent Company's principle place of business
(Optional: Maximum 4000 characters allowed)
29 Section 3
Minimum Qualifications
30 Three(3) years experience providing similar products or services
Yes No
(Required: Check only one)
31 Reference 1 - Government/Company Name
Person who you have done business with in the past.
(Optional: Maximum 1000 characters allowed)
32 Reference 1 - Phone
Enter phone number.
(__ __ __) __ __ __ - __ __ __ __ext:
(Optional)
33 Reference 1 - Contact Person & Title
(Required: Maximum 1000 characters allowed)
34 Reference 1 - Email Address
(Required: Email address)
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35 Reference 1 - Scope of Work
(Required: Maximum 1000 characters allowed)
36 Reference 1 - Contract Period
(Required: Maximum 1000 characters allowed)
37 Reference 2 - Government/Company Name
Person who you have done business with in the past.
(Optional: Maximum 1000 characters allowed)
38 Reference 2 - Phone
Enter phone number
(__ __ __) __ __ __ - __ __ __ __ext:
(Optional)
39 Reference 2 - Contact Person & Title
(Optional: Maximum 1000 characters allowed)
40 Reference 2 - Email Address
(Optional: Email address)
41 Reference 2 - Scope of Work
(Optional: Maximum 1000 characters allowed)
42 Reference 2 - Contract Period
(Optional: Maximum 1000 characters allowed)
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43 Reference 3 - Government/Company Name
Person who you have done business with in the past
(Optional: Maximum 1000 characters allowed)
44 Refernece 3 - Phone
Enter phone number
(__ __ __) __ __ __ - __ __ __ __ext:
(Optional)
45 Reference 3 - Contact Person & Title
(Optional: Maximum 1000 characters allowed)
46 Reference 3 - Email Address
(Optional: Email address)
47 Reference 3 - Scope of Work
(Optional: Maximum 1000 characters allowed)
48 Reference 3 - Contract Period
(Optional: Maximum 1000 characters allowed)
49 Registered with the State of Texas
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide
the products or services required in the solicitation, and the individual or business must have all licensure required by
the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the
Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml; Phone 512-463-5578; or email
corpcert@sos.state.tx.us.
50 Authorized Manufacturer
Authorized manufacturer or distributor authorized by the manufacturer for products identified in the Technical
Specifications to sell to the City of Denton, Texas. Attach documentation such as a letter from the manufacturer or a
line card.
51 Section 4
Terms and Conditions
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52 General Provisions
1. SILENCE OF SPECIFICATIONS
The apparent silence of these specifications as to any detail or the apparent omission from it of a detaile
description concerning any point, shall be regarded as a meaning that the only best commercial practices a
to prevail. All interpretations of these specifications shall be made on the basis of this statement.
2. RESPONDENTS COST TO DEVELOP SUBMITTAL
Respondents to this solicitation are responsible for all costs of submittal preparation, delivery and any or
presentations required as part of the selection process. All materials submitted in response to the solicitatio
become property of the City of Denton and will be returned only at the option of the City.
3. MINIMUM RESPONSE
Submittals that do not, at a minimum, contain the Attachments and Exhibit 1 Pricing Sheet will be subject
disqualification at the sole discretion of the City of Denton. If any firm submitting a proposal is a corporatio
it must be registered to conduct business in the State of Texas. Proof of this registration must be included a
part of the submittal.
4. VALIDITY PERIOD
The information included in the solicitation response(s), and any cost information obtained from a negotiatio
process, remain valid for 120 days from the response due date or until the contract is approved by th
governing body.
5. REJECTION OF SUBMITTAL
ANY PROPOSAL SUBMITTED AFTER THE DUE DATE AND TIME SPECIFIED WITHIN SECTION III, SHAL
BE REJECTED. THE CITY SHALL REJECT RESPONSES SUBMITTED BY FIRMS THAT DO NOT MEE
MINIMUM QUALIFICATIONS.
The City of Denton reserves the right to reject any and all submittals received in response to the solicitatio
and to waive any minor technicalities or irregularities as determined to be in the best interest of the City.
6. PROPRIETARY INFORMATION
If a respondent does not desire proprietary information in the submission to be disclosed, the respondent sha
identify all proprietary information in the submission. This identification will be accomplished by individual
marking each page or line item detail with the words "Proprietary Information". If the respondent fails to identi
proprietary information, the respondent agrees that by submission of its response, that those sections shall b
deemed non-proprietary and made available upon public request. Respondents are advised that the City,
the extent permitted by law, will protect the confidentiality of all submissions. Respondent shall consider th
implications of the Texas Public Information Act, particularly after the solicitation process has ceased and th
contract has been awarded. While there are provisions in the Texas Public Information Act to prote
proprietary information, where the respondent can meet certain evidentiary standards, please be advised th
a determination on whether those standards have been met will not be decided by the City of Denton, but b
the Office of the Attorney General of the State of Texas. In the event a request for public information is mad
the City will notify the respondent, who may then request an opinion from the Attorney General pursuant
552.305, Texas Government Code. The City will not make a request of the Attorney General.
7. NON-ENDORSEMENT
If a submission is accepted, the successful respondent shall not issue any news releases or othe
statements pertaining to the award or servicing of the agreement that state or imply the City o
Denton's endorsement of the successful respondent's services.
8. ASSIGNMENT
The successful contractor shall not sell, assign, transfer or convey this contract in whole, or par
without the prior written consent of the Purchasing Manager.
9. UNAUTHORIZED COMMUNICATIONS
After release of this solicitation, respondent contact regarding this solicitation with members of th
evaluation, interview or selection panels, employees of the City or officials of the City other tha
the Purchasing Manager, or authorized City of Denton purchasing staff, or as otherwise indicated
prohibited and may result in disqualification from this procurement process. No officer, employe
agent or representative of the respondent shall have any contact or discussion, verbal or writte
with any members of the City Council, members of the evaluation, interview, or selection panel
City staff or City's consultants, or directly or indirectly through others, seeking to influence any Cit
Council member, City staff, or City's consultants regarding any matters pertaining to th
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solicitation, except as herein provided. If a representative of any respondent violates th
foregoing prohibition by contacting any of the above listed parties with who contact is no
authorized, such contact may result in the respondent being disqualified from the procuremen
process. Any oral communications are considered unofficial and non-binding with regard to th
solicitation.
10. DISQUALIFICATIONS
Any terms and conditions attached to a solicitation will not be considered unless specifical
referred to on a solicitation and may result in disqualification. Any submissions that do not clear
outline all qualifications may be disqualified.
11. INTELLECTUALLY PROPERTY INDEMNIFICATION
The contractor will indemnify, defend and hold harmless the City of Denton, and its authorize
users, against any action or claim brought against the City of Denton, or its authorized users that
based on a claim that software infringes any patent rights, copyright rights or incorporate
misappropriated trade secrets. Contractor will pay any damages attributable to such claim that ar
awarded against the City of Denton or its authorized users, in a judgment or settlement. If the Cit
of Denton or its authorized users' utilization of the software becomes subject to a claim, or is like
to become subject to a claim, in the sole opinion of the City of Denton, or its authorized users, th
Contractor shall, at its sole expense (1) procure for City of Denton or its authorized users, the righ
to continue using such software under the terms of this Contract; or (2) replace or modify th
software so that it is non-infringing.
12. RIGHTS TO DATA, DOCUMENTS, AND COMPUTER SOFTWARE
(GOVERNMENTAL ENTITY OWNERSHIP)
Any software, research, reports studies, data, photographs, negatives or other documents
drawings or materials prepared by contractor in the performance of its obligations under th
contract shall be the exclusive property of the City of Denton and all such materials shall b
delivered to the City by the contractor upon completion, termination, or cancellation of th
contract. Contractor may, at its own expense, keep copies of all its writings for its personal file
Contractor shall not use, willingly allow, or cause to have such materials used for any purpos
other than the performance of contractor's obligations under this contract without the prior writte
consent of the City; provided, however, that contractor shall be allowed to use non-confidenti
materials for writing samples in pursuit of the work.
The ownership rights described herein shall include, but not be limited to, the right to copy
publish, display, transfer, prepare derivative works, or otherwise use the works.
13. PATENT RIGHTS
The contractor agrees to indemnify and hold harmless the City from any claim involving patent righ
infringement or copyrights on goods supplied.
14. AWARD
The City reserves the right to award a contract or contracts to various respondents by line item
section(s), or by entire proposal; whichever is most advantageous, or provides the "best value&
to the City, unless denied by the respondent.
15. CONTRACTS
The successful awarded vendor(s) will be required to sign an original contract. A sample contract
provided in Appendix B - Sample Contract. Respondents shall review the document and not
exceptions in the proposal.
16. INSURANCE
The City requires standard insurance for services performed on site. The successful awarde
vendor will be required to provide a certificate of insurance as outlined in the contract.
17. CHANGES DURING CONTRACT TERM
The awarded contractor shall not change specifications during the contract term without prio
approval. Any deviation in the specifications or change in the products must be approved i
advance by the City of Denton. Notice of a change shall be submitted in writing t
purchasing@cityofdenton.com, with the solicitation number in the subject line, for review
Products/Services found to have changed specifications without notification, and acceptance, w
be returned at the supplier's expense. Products that have been installed will be replaced at th
contractor's expense.
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18. ADDING NEW PRODUCTS OR SERVICES TO THE CONTRACT
AFTER AWARD
Following the Contract award, additional services or products of the same general category tha
could have been encompassed in the award of this contract, and that are not already on th
contract, may be added. A formal written request may be sent to successful Contractor (s) t
provide a proposal on the additional services and shall submit proposals to the City of Denton a
instructed. All prices are subject to negotiation with a Best and Final Offer ("BAFO"). The City o
Denton may accept or reject any or all pricing proposals, and may issue a separate solicitation fo
the services/products after rejecting some or all of the proposals. The commodities and service
covered under this provision shall conform to the statement of work, specifications, an
requirements as outlined in the request. Contract changes shall be made in accordance with Loc
Government Code 252.048
19. SAFETY AND ENVIRONMENTAL HAZARDS
The City does not warrant or guarantee against the possibility that safety or environmental hazard
or potential hazards (including premises and special defects) may exist at the City's facilities. Th
Contractor shall be responsible for identifying any hazardous conditions and notifying the City o
these conditions in writing no later than 30 days after contract award and prior to initiation o
service delivery on the property. This will be accomplished by the Contractor conducting a
environmental assessment and an occupational health, and safety inspection of the service bay o
field service areas by competent, qualified and appropriately licensed practitioners. The costs o
these inspections and any subsequent corrective action will be negotiated between the City an
the Contractor.
All contractors to the City of Denton are required to ensure absolute safety standards are applie
and enforced. The City of Denton will not be responsible for individual contractor safety, and th
awarded contractor shall not hold the City of Denton responsible. Known hazards shall immediatel
be reported and all safety precautions shall be taken to prevent potential safety issues from
occurring.
20. CONTRACTOR STANDARDS OF PERFORMANCE
Monthly Time Standards - Contractors shall fully understand that the City relies on the product o
service of the solicitation to provide vital municipal services, and the availability and reliability o
the equipment is of the essence. With this in mind, the Contractor shall meet the followin
performance standards at all times. Labor disputes, strikes, and other events, except those beyon
the Contractor's control such as acts of God, shall not relieve the Contractor from meeting thes
standards. For service category, the Contractor must ensure the given level of service
achieved, within the designated number of working hours.
Contractor shall deliver goods or services within specified delivery times for 95% of all orders.
21. ANTICIPATED PROBLEMS AND PROPOSED SOLUTIONS
Respondent shall offer written observations, based upon previous experiences in public project
of this magnitude, addressing any anticipated problems and offer proposed solutions to thos
problems.
22. ADDITIONAL GENERAL REQUIREMENTS
a. Prior to commencement of the services, the City and selected individual or business will conduct a
initial meeting to review the overall scope, schedule, deliverables and planning process
implement a successful program.
b. The awarded Contractor shall provide to the City of Denton, detailed reports of time and service
provided to the City on a monthly basis.
c. Staff available to assist the selected provider is limited; the proposals submitted should n
anticipate extensive staff assistance during equipment repairs or maintenance.
23. SUBMISSION ERRORS
Prices offered shall be used for submission analysis and for agreement pricing. In case of errors in
the pricing extension or totals, the unit pricing offered by the respondent will govern.
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53 Bid Acceptance
I have read and understand the Terms and Conditions, Specifications, and Insurance requirements, contained herein
and further agree to abide and accept said Terms, Conditions and Specifications.
Yes Yes - with exceptions
(Required: Check only one)
54 Bid Acceptance Exceptions
If you answered yes - with exceptions to the above question please list the exceptions.
(Optional: Maximum 4000 characters allowed)
55 Additional Agreement
Any additional agreement that the supplier wishes to have considered as part of the resulting contract shall be
attached and submitted with the response to this solicitation. Any agreement that is submitted after the closing date
of the solicitation shall not be considered. Please note that agreements in direct conflict with the terms and condition
of this solicitation may result in rejection of your response to the solicitation.
Acknowledged
(Required: Check if applicable)
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56 Acknowledgement
The undersigned agrees this submission becomes the property of the City of Denton after the official opening.
The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other document
local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handlin
storage of materials and equipment; and all other matters that will be required for the work before submitting a respon
The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which price
offered, at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance o
submission will be 120 calendar days unless a different period is noted.
The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been pre
in collusion with any other respondent, nor any employee of the City of Denton, and that the contents of this subm
have not been communicated to any other respondent or to any employee of the City of Denton prior to the acceptan
this submission.
Respondent hereby assigns to the City any and all claims for overcharges associated with this contract which arise
the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the St
Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.
The undersigned affirms that they have read and do understand the specifications, all exhibits and attachments cont
in this solicitation package.
The undersigned agrees that the solicitation package posted on the website are the official specifications and sha
alter the electronic copy of the specifications and/or pricing sheet, without clearly identifying changes.
The undersigned understands they will be responsible for monitoring the City of Denton Purchasing We
at:https://www.cityofdenton.com/en-us/business/solicitations-contracting to ensure they have downloade
addendum(s).
I certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my statem
and answers to questions. I am aware that the information given by me in this submission will be investigated, with m
permission, and that any misrepresentations or omissions may cause my submission to be rejected.
Acknowledge
(Required: Check if applicable)
57 Certificate of Interesentd Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. Th
law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested partie
(Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission ha
adopted rules requiring the business entity to file Form 1295 electronically with the Commission.
Contractor will be required to furnish an original Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 123
- Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council awar
Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission's website within seve
business days.
Acknowledge
(Optional: Check if applicable)
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Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
By submitting your response, you certify that you are authorized to represent and bind your company.
Print Name Signature
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