7158-Scope of Work - USSSA Softball Umpires
The scope of work shall be finalized upon the selection of the Firm. The proposal submission shall have accurately described your understanding of the objectives and scope of the requested
products and services and provided an outline of your process to implement the requirements of the Scope of Work and Services. It is anticipated that the scope proposal submission will
include, at a minimum, the following:
TECHNICAL RESPONSIBILITIES AND REQUIREMENTS
A. SOFTBALL UMPIRES:
Background
The City of Denton is accepting proposals from those interested in providing umpires for the adult slow-pitch softball leagues and tournaments. The contractor shall be governed and be
able to officiate rules associated with the United States Specialty Sports Association “USSSA”.
League games are offered year-round and will have a spring, summer, and fall season. League games will be played Monday, Wednesday, Thursday, and Sunday’s. The divisions offered will
include but are not limited to the following divisions: Competitive, C, D, and Co-Ed. League tournaments will be scheduled throughout the year and the dates will be provided once they
are scheduled. All schedules will be provided at least five (5) days prior to the season beginning.
II. Qualifications
Contractor must have a minimum of three (3) years’ experience officiating an adult softball league for a municipality or any comparable organizations.
Contractor must hold umpires accountable and have a code of conduct policy that includes a process for addressing complaints against officials when reported to the City of Denton.
III. General Responsibilities and Requirements
A. UMPIRES
Have the ability to provide, 2 umpires as requested.
Umpires must be able to take score and report scores to staff.
Umpires will act professionally at all times.
Umpires must be ready to begin at the scheduled game time and should arrive at least fifteen (15) to twenty (20) minutes prior to the first game.
If an umpire arrives after the scheduled game time, their rate of pay will be decreased by fifty (50) percent for that specific game. The City will be reimbursed this amount or receive
a credit on next season’s invoice.
B. UNIFORMS:
Contractor will ensure all umpires are in proper uniform and have necessary equipment such as protection gear, masks, brush, umpire indicators, score-cards, and any other additional
items required to properly officiate a game.
C. CERTIFICATION:
Contractor must be registered current and in good standing and affiliated through USSSA.
Contractor will ensure all umpires have been properly trained and certified to officiate softball through USSSA.
D. ASSIGNING:
The Contractor will assign umpires for scheduled athletic games and tournaments as requested. (The City will post all game schedules online, including rain out make-ups.)
If the Contractor provides only one (1) official for a game that requires two (2)
officials, the City will be reimbursed or credited the rate of pay for one official plus the assigning fee.
City of Denton has the right to remove/ban assignments of specific umpires if
issues and/or multiple complaints are reported by the public.
E. OFFICIAL CANCELLATIONS:
1. Contractor will find replacement umpires when cancellations occur.
2. If Contractor does not have any umpires show for a scheduled game, the
Contractor will be fined twenty-five (25) dollars for that specific game.
In addition, the City will be reimbursed or credited the umpire’s rate of pay plus
assigning fee for that game.
F. FORFEITS:
Contractor will be still paid for games that are called forfeits on site at the field. The City will only be reimbursed or credited for a forfeit if the game is canceled at least one
day in advance and does not require the umpires to stay throughout the forfeit time. For example, if an 8 p.m. game is forfeited, but the umpires must be on site for a 7 p.m. and 9
p.m. game, the official(s) will still be paid.
B. SOFTBALL UMPIRES:
Additional information that will be helpful in determining the quality of each bid and should be included:
Preferred method of receiving game schedules for assigning purposes.
Methods of recruiting and training umpires.
Organizational structure of association, number of members (umpires) in the organization, years in existence, etc.
What is your procedures when complaints are reported on umpires?
References