2016-270 TRITECH SOFTWARE MTNCE RENEWALWHEREAS, Section 252.022 of the local Government Code provides that procurement
of items that are only available from one source, including; items that are only available from
one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases;
captive replacement parts or components for equipment; and library materials for a public library
that are available only from the persons holding exclusive distribution rights to the materials; and
need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in
the above paragraph; NOW, THEREFORE,
1 • 1 ! • • • • ' •
SECTION 1, The following purchase of materials, equipment or supplies, as described
in the "File" listed hereon, and on file in the office of the Purchasing Agent, and the license
terms attached are hereby approved:
FILE
NUMBER VENDOR AMOUNT
2640 TriTech Software Systems $716,200
SECTION 2. The City Council hereby finds that this bid, and the award thereof,
constitutes a procurement of items that are available from only one source, including, items that
are only available from one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases;
captive replacement parts or components for equipment; and library materials for a public library
that are available only from the persons holding exclusive distribution rights to the materials; and
need not be submitted to competitive bids.
SECTION 3. The acceptance and approval of the above items shall not constitute a
contract between the City and the person submitting the quotation for such items until such
person shall comply with all requirements specified by the Purchasing Department.
SECTION 4. The City Manager is hereby authorized to execute any contracts relating to
the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby
authorized.
SECTION 5. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 2640 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the day of 2016.
I A
CI IRIS WATTS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
TX483
Master No.
Quantity
9/30/2017
Ext. Price
1
IVC4004551
Denton TX, City of
8/17/2016
2016.2017
Purchase Order No.Customer ID Payment Due Date:
Item Number Description Unit Price
Bill To:
Date
Page
601 East Hickory, Suite E
Denton TX 76205
Invoice
Maint. Beg. Date Maint. End Date
Tiffany.Wei@cityofdenton.com
10/1/2016 10/1/2016
Date Due
User rawyh
Fax: (940) 349-8979 Ext. 0000
Tiffany Wei
Email:
Contact:
EXEMPTTax ID:
5601 Barbados Boulevard
Castle Hayne, NC 28429
www.visionair.com
8008822108
Fax: 8587997015
10/1/2016
www.tritech.com
$46,743.13 $46,743.13 1 V-VMECAD002 CAD 24x7 Software Support
#000196 CAD Server and 10 W/S, #062050, #081061,
#091103, #12081102
$22,627.24 $22,627.24 1 V-VMERMS001 RMS 8x5 Software Support
#000196 RMS Server and 40 workstations, #082008,
#082093 Automated Citation Importer, #091066 RMS
BarCode, #12091118 - 1 RMS handheld client license
$6,344.32 $6,344.32 1 V-VMEJAL001 Jail 8x5 Software Support
#000196 Jail server and 5 workstations, #057122
$96,809.18 $96,809.18 1 V-VMEMBL002 Mobile 24x7 Software Support
#000196 Mobile server and clients, #082008,
(includes FBR)
$5,628.01 $5,628.01 1 V-VMEFRE001 Fire 8x5 Software Support
#000196 Fire server and 20 workstations
$0.00 $0.00 1 V-VMEINF001 INFORM 8x5 Software Support
#017160 - end of life 12.31.14
$2,380.46 $2,380.46 1 V-VMEOTH002 Fingerprint Interface Software Support
#072053
$1,275.16 $1,275.16 1 V-VMEOTH002 Brazos Towing Interface to RMS
#5283 Interface
$7,054.53 $7,054.53 1 V-GEOMTE002 GeoComm GeoLynx 9-1-1 Software Support
#062050, #091103
$30,005.25 $30,005.25 1 V-GEOMTE010 GeoComm GeoLynx Mobile Software Support
#062058 (85), #071075 (27) - upgraded on SO#5547
$0.00 $0.00 1 V-VSETRN010 LMS User Subscription
#092003 cancelling LMS
$400.00 $400.00 1 V-VOTOTH002 Remote Support Connectivity (Formerly Go To Assist)
For questions-call 858-799-7401
INVOICES ARE EMAILED BUT NO HARD COPY IS MAILED.
THANK YOU
$219,267.28
$0.00
$0.00
$219,267.28
Subtotal
Misc
Tax
Total
Tax ID 95-3871079
Remit to: VisionAIR, PO Box203485, Dallas, TX 75320-3485Remit to: TriTech Software Systems, PO Box 203223, Dallas, TX 75320-3223
EXHIBIT 1
9477 Waples Street, Suite 100, San Diego, California 92121 (858) 799-7000 l Fax: (858) 799-7010 l www.tritech.com
August 18, 2016
Denton Police and Fire Departments
Attn: Tiffany Wei 601 East Hickory, Suite E
Denton, TX 76205
RE: TriTech Software Systems – Sole Source
Dear Tiffany:
This letter serves as confirmation that as the developer and owner of the copyright to TriTech Software
Systems’ (“TriTech”) software applications, TriTech is the sole source for the purchase of software licenses and associated services, including annual software support for TriTech’s software applications.
Should you have any additional questions, please do not hesitate to contact TriTech’s Director of
Contracts, Roxanne Lerner, via email (roxanne.lerner@tritech.com), or by phone at 858.799.7372.
Sincerely,
Roxanne Lerner
Director of Contracts
EXHIBIT 2
EXHIBIT 3