7109-005 - Contract Executed
Docusign City Council Transmittal Coversheet
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Purchasing Contact
City Council Target Date
Piggy Back Option
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DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
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City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
PROFESSIONAL SERVICES AGREEMENT
FOR CONSULTING SERVICES
FILE 7109-005
STATE OF TEXAS §
COUNTY OF DENTON §
THIS AGREEMENT (the “Agreement”) is made and entered into on
________________________, by and between the City of Denton, Texas, a Texas municipal
corporation, with its principal office at 215 East McKinney Street, Denton, Denton County,
Texas 76201, hereinafter called “OWNER” and Solutient GeoSciences, Inc., with its corporate
office at 3800 Paluxy Drive, Suite 260, Tyler, Texas 75703, hereinafter called
“CONSULTANT,” acting herein, by and through their duly authorized representatives.
WITNESSETH, that in consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree as follows:
ARTICLE I
CONSULTANT AS INDEPENDENT CONTRACTOR
The OWNER has selected CONSULTANT on the basis of demonstrated competence and
qualifications to perform the services herein described for a fair and reasonable price pursuant to
Chapter 2254 of the Texas Government Code. The OWNER hereby contracts with the
CONSULTANT as an independent contractor and not as an employee, and as such, the OWNER
will not assert control over the day-to-day operations of the CONSULTANT. The
CONSULTANT is customarily engaged to provide services as described herein independently
and on a nonexclusive basis in the course of its business. This Agreement does not in any way
constitute a joint venture between OWNER and CONSULTANT. The CONSULTANT hereby
agrees to perform the services described herein based on the skills required for the scope of work
in connection with the Project as stated in the sections to follow, with diligence and in
accordance with the highest professional standards customarily obtained for such services in the
State of Texas. The professional services set out herein are in connection with the following
described project:
The Project shall include, without limitation, Landfill Hydrogeological Consulting and
Analytical Services, as described in Exhibit A.
ARTICLE II
SCOPE OF BASIC SERVICES
The CONSULTANT shall perform the following services in a professional manner:
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
A. To perform all those services set forth in CONSULTANT’s proposal, which proposal is
attached hereto and made a part hereof as Exhibit A as if written word for word herein.
B. CONSULTANT shall perform all those services set forth in individual task orders, as
described in Exhibit A, which shall be attached to this Agreement and made a part
hereof.
C. If there is any conflict between the terms of this Agreement and the exhibits attached to
this Agreement, the terms and conditions of this Agreement will control over the terms
and conditions of the attached exhibits or task orders.
ARTICLE III
ADDITIONAL SERVICES
Additional services to be performed by the CONSULTANT, if authorized by the
OWNER, which are not included in the above-described Basic Services, may be negotiated as
needed, per rates included in Exhibit A.
A. Preparing applications and supporting documents for government grants, loans, or
planning advances and providing data for detailed applications.
B. Preparing data and reports for assistance to OWNER in preparation for hearings before
regulatory agencies, courts, arbitration panels or mediator, giving testimony, personally or
by deposition, and preparations therefore before any regulatory agency, court, arbitration
panel or mediator.
C. Assisting OWNER in preparing for, or appearing at litigation, mediation, arbitration,
dispute review boards, or other legal and/or administrative proceedings in the defense or
prosecution of claims disputes with Contractor(s).
D. Assisting OWNER in the defense or prosecution of litigation in connection with or in
addition to those services contemplated by this AGREEMENT. Such services, if any, shall
be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside
of and in addition to this AGREEMENT.
E. Visits to the site in excess of the number of trips included in Exhibit A.
F. Preparing statements for invoicing or other documentation for billing other than for the
standard invoice for services attached to this professional services agreement.
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
ARTICLE IV
TIME OF COMPLETION
CONSULTANT is authorized to commence work under this contract upon execution of this
AGREEMENT. CONSULTANT shall perform and complete its obligations herein in a prompt
and continuous manner, so as to not delay the completion of the Project in accordance with the
schedules as described in Exhibit A. The contract shall remain effective for a period which may
reasonably be required for the completion of the Project, acceptance by an authorized
representative of the OWNER, exhaustion of authorized funds, or termination as provided in this
Agreement, whichever occurs first.
ARTICLE V
COMPENSATION
A. COMPENSATION TERMS:
1. “Subcontract Expense” is defined as expenses incurred by the CONSULTANT in
employment of others in outside firms for services related to this agreement.
2. “Direct Non-Labor Expense” is defined as that expense for any assignment
incurred by the CONSULTANT for supplies, transportation and equipment,
travel, communications, subsistence, and lodging away from home, and similar
incidental expenses in connection with that assignment.
B. BILLING AND PAYMENT: For and in consideration of the professional services to be
performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cost
estimate detail at an hourly rate shown in Exhibit A which is attached hereto and made a
part of this Agreement as if written word for word herein, a total fee, including
reimbursement for direct non-labor expenses not to exceed $321,415.
Partial payments to the CONSULTANT will be made on the basis of detailed monthly
statements rendered to and approved by the OWNER through its City Manager or his
designee; however, under no circumstances shall any monthly statement for services
exceed the value of the work performed at the time a statement is rendered.
Nothing contained in this Article shall require the OWNER to pay for any work which is
unsatisfactory, as reasonably determined by the City Manager or his designee, or which is
not submitted in compliance with the terms of this Agreement. The OWNER shall not be
required to make any payments to the CONSULTANT when the CONSULTANT is in
default under this Agreement.
It is specifically understood and agreed that the CONSULTANT shall not be authorized
to undertake any work pursuant to this Agreement which would require additional
payments by the OWNER for any charge, expense, or reimbursement above the
maximum not to exceed fee as stated, without first having obtained written authorization
from the OWNER. The CONSULTANT shall not proceed to perform the services listed
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
in Article III “Additional Services,” without obtaining prior written authorization from
the OWNER.
C. ADDITIONAL SERVICES: For additional services authorized in writing by the
OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of
Charges at an hourly rate shown in Exhibit A. Payments for additional services shall be
due and payable upon submission by the CONSULTANT and approval by the City staff,
and shall be in accordance with subsection B hereof. Statements shall not be submitted
more frequently than monthly.
D. PAYMENT: If the OWNER fails to make payments due the CONSULTANT for
services and expenses within thirty (30) days after receipt of the CONSULTANT’s
undisputed statement thereof, the amounts due the CONSULTANT will be paid interest
in accordance with the Texas Government Code 2251.025. Additionally, the
CONSULTANT may, after giving seven (7) days’ written notice to the OWNER,
suspend services under this Agreement until the CONSULTANT has been paid in full all
amounts due for services, expenses, and charges. Nothing herein shall require the
OWNER to pay the late charge if the OWNER reasonably determines that the work is
unsatisfactory, in accordance with this Article V, “Compensation,” there is a bona fide
dispute concerning the amount due, or the invoice was not mailed to the address or in the
form as described in this Agreement. The OWNER will notify CONSULTANT of any
disputes within twenty-one (21) days of receipt of the invoice.
E. Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215
E McKinney St, Denton, TX, 76201-4299. A pro-forma invoice shall be sent to the
contract administrator. It is the intention of the City of Denton to make payment on
completed orders within thirty days after receipt of invoice or items; whichever is later,
unless unusual circumstances arise. Invoices must be fully documented as to labor,
materials, and equipment provided, if applicable, and must reference the City of
Denton Purchase Order Number in order to be processed. No payments shall be
made on invoices not listing a Purchase Order Number.
ARTICLE VI
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due diligence in discovering and
promptly reporting to the OWNER any defects or deficiencies in the work of the
CONSULTANT or any subcontractors or subconsultants.
ARTICLE VII
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by the CONSULTANT (and CONSULTANT’s
subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and
shall become the property of the OWNER upon the termination of this Agreement. The
CONSULTANT is entitled to retain copies of all such documents. The documents prepared and
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
furnished by the CONSULTANT are intended only to be applicable to this Project, and
OWNER’s use of these documents in other projects shall be at OWNER’s sole risk and expense.
In the event the OWNER uses any of the information or materials developed pursuant to this
Agreement in another project or for other purposes than specified herein, CONSULTANT is
released from any and all liability relating to their use in that project.
ARTICLE VIII
INDEMNITY AGREEMENT
THE CONSULTANT SHALL INDEMNIFY AND SAVE AND HOLD HARMLESS
THE OWNER AND ITS OFFICERS, OFFICIALS, AGENTS, AND EMPLOYEES FROM
AND AGAINST ANY AND ALL LIABILITY, CLAIMS, DEMANDS, DAMAGES,
LOSSES, AND EXPENSES, INCLUDING, BUT NOT LIMITED TO COURT COSTS
AND REASONABLE ATTORNEY FEES ASSERTED AGAINST OR INCURRED BY
THE OWNER, AND INCLUDING, WITHOUT LIMITATION, DAMAGES FOR
BODILY AND PERSONAL INJURY, DEATH AND PROPERTY DAMAGE,
RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE
CONSULTANT OR ITS OFFICERS, SHAREHOLDERS, AGENTS, OR EMPLOYEES
INCIDENTAL TO, RELATED TO, AND IN THE EXECUTION, OPERATION, OR
PERFORMANCE OF THIS AGREEMENT.
Nothing in this Agreement shall be construed to create a liability to any person who is not
a party to this Agreement, and nothing herein shall waive any of the parties’ defenses, both at
law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this
Agreement, including the defense of governmental immunity, which defenses are hereby
expressly reserved.
ARTICLE IX
INSURANCE
During the performance of the services under this Agreement, CONSULTANT shall
maintain insurance in compliance with the requirements of Exhibit B which is attached hereto
and made a part of this Agreement as if written word for word herein.
ARTICLE X
ALTERNATIVE DISPUTE RESOLUTION
The parties may agree to settle any disputes under this Agreement by submitting the
dispute to mediation with each party bearing its own costs of mediation. No mediation arising
out of or relating to this Agreement, involving one party’s disagreement may include the other
party to the disagreement without the other’s approval. Mediation will not be a condition
precedent to suit.
ARTICLE XI
TERMINATION OF AGREEMENT
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
A. Notwithstanding any other provision of this Agreement, either party may terminate by
giving thirty (30) days’ advance written notice to the other party.
B. This Agreement may be terminated in whole or in part in the event of either party
substantially failing to fulfill its obligations under this Agreement. No such termination
will be affected unless the other party is given (1) written notice (delivered by certified
mail, return receipt requested) of intent to terminate and setting forth the reasons
specifying the non-performance, and not less than fifteen (15) calendar days to cure the
failure; and (2) an opportunity for consultation with the terminating party prior to
termination.
C. If the Agreement is terminated prior to completion of the services to be provided
hereunder, CONSULTANT shall immediately cease all services and shall render a final
bill for services to the OWNER within thirty (30) days after the date of termination. The
OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily
performed and for reimbursable expenses to termination incurred prior to the date of
termination, in accordance with Article V “Compensation.” Should the OWNER
subsequently contract with a new consultant for the continuation of services on the
Project, CONSULTANT shall cooperate in providing information. The CONSULTANT
shall turn over all documents prepared or furnished by CONSULTANT pursuant to this
Agreement to the OWNER on or before the date of termination, but may maintain copies
of such documents for its use.
ARTICLE XII
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the OWNER shall not constitute, nor be deemed a release of the
responsibility and liability of the CONSULTANT, its employees, associates, agents,
subcontractors, and subconsultants for the accuracy and competency of their designs or other
work; nor shall such approval be deemed to be an assumption of such responsibility by the
OWNER for any defect in the design or other work prepared by the CONSULTANT, its
employees, subcontractors, agents, and consultants.
ARTICLE XIII
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally delivered or mailed to the respective parties by depositing same in the United
States mail to the address shown below, certified mail, return receipt requested, unless otherwise
specified herein. Mailed notices shall be deemed communicated as of three (3) days’ mailing:
To CONSULTANT: To OWNER:
Solutient GeoSciences, Inc. City of Denton
Leslie A. Jeske, P.G. Purchasing Manager –File 7109-005
3800 Paluxy Drive, Suite 260 901B Texas Street
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Tyler, Texas 75703 Denton, Texas 76201
All notices shall be deemed effective upon receipt by the party to whom such notice is
given, or within three (3) days’ mailing.
ARTICLE XIV
ENTIRE AGREEMENT
This Agreement and related exhibits constitute the complete and final expression of this
Agreement of the parties, and is intended as a complete and exclusive statement of the terms of
their agreements, and supersedes all prior contemporaneous offers, promises, representations,
negotiations, discussions, communications, and agreements which may have been made in
connection with the subject matter hereof.
ARTICLE XV
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of
this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event,
the parties shall reform this Agreement to replace such stricken provision with a valid and
enforceable provision which comes as close as possible to expressing the intention of the stricken
provision.
ARTICLE XVI
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, and local laws, rules,
regulations, and ordinances applicable to the work covered hereunder as those laws may now
read or hereinafter be amended.
ARTICLE XVII
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not discriminate
against any person on the basis of race, color, religion, sex, sexual orientation, national origin or
ancestry, age, or physical handicap.
ARTICLE XVIII
PERSONNEL
A. The CONSULTANT represents that it has or will secure, at its own expense, all
personnel required to perform all the services required under this Agreement. Such
personnel shall not be employees or officers of, or have any contractual relations with the
OWNER. CONSULTANT shall inform the OWNER of any conflict of interest or
potential conflict of interest that may arise during the term of this Agreement.
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
B. All services required hereunder will be performed by the CONSULTANT or under its
supervision. All personnel engaged in work shall be qualified, and shall be authorized
and permitted under state and local laws to perform such services.
ARTICLE XIX
ASSIGNABILITY
The CONSULTANT acknowledges that this Agreement is based on the demonstrated
competence and specific qualifications of the CONSULTANT and is therefore personal as to the
CONSULTANT. Therefore, the CONSULTANT shall not assign any interest in this Agreement,
and shall not transfer any interest in this Agreement (whether by assignment, novation, or
otherwise) without the prior written consent of the OWNER.
ARTICLE XX
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, or limitation
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or modification shall be offered or received in evidence
in any proceeding arising between the parties hereto out of or affecting this Agreement, or the
rights or obligations of the parties hereunder, and unless such waiver or modification is in
writing and duly executed; and the parties further agree that the provisions of this section will not
be waived unless as set forth herein.
ARTICLE XXI
MISCELLANEOUS
A. The following exhibits are attached to and made a part of this Agreement:
Exhibit A – Consultant’s Scope of Services Offer, Compensation Rate and Project
Schedule
Exhibit B – Consultant’s Insurance Requirements
What is called for by one exhibit shall be as binding as if called for by all. In the event of
an inconsistency or conflict in this Agreement and any of the provisions of the exhibits,
the inconsistency or conflict shall be resolved by giving precedence first to this
Agreement then to the exhibits in the order in which they are listed above.
B. This Agreement shall be governed by, construed, and enforced in accordance with, and
subject to, the laws of the State of Texas or federal law, where applicable, without regard
to the conflict of law principles of any jurisdiction. In the event there shall be any dispute
arising out of the terms and conditions of, or in connection with, this Agreement, the
party seeking relief shall submit such dispute to the District Courts of Denton County or
if federal diversity or subject matter jurisdiction exists, to the United States District Court
for the Eastern District of Texas-Sherman Division.
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
C. For the purpose of this Agreement, the key persons who will perform most of the work
hereunder shall be Leslie A. Jeske. However, nothing herein shall limit CONSULTANT
from using other equally qualified and competent members of its firm to perform the
services required herein.
D. CONSULTANT shall commence, carry on, and complete any and all projects with all
applicable dispatch, in a sound, economical, and efficient manner and in accordance with
the provisions hereof. In accomplishing the projects, CONSULTANT shall take such
steps as are appropriate to ensure that the work involved is properly coordinated with
related work being carried on by the OWNER.
E. The OWNER shall assist the CONSULTANT by placing at the CONSULTANT’s
disposal all available information pertinent to the Project, including previous reports, any
other data relative to the Project, and arranging for the access thereto, and make all
provisions for the CONSULTANT to enter in or upon public and private property as
required for the CONSULTANT to perform services under this Agreement.
F. The captions of this Agreement are for informational purposes only, and shall not in any
way affect the substantive terms or conditions of this Agreement.
G. The parties agree to transact business electronically. Any statutory requirements that
certain terms be in writing will be satisfied using electronic documents and signing.
Electronic signing of this document will be deemed an original for all legal purposes.
ARTICLE XXII
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to OWNER as an independent contractor, not as
an employee of the OWNER. CONSULTANT shall not have or claim any right arising from
employee status.
ARTICLE XXIII
RIGHT TO AUDIT
The OWNER shall have the right to audit and make copies of the books, records and
computations pertaining to this agreement. The CONTRACTOR shall retain such books,
records, documents and other evidence pertaining to this agreement during the contract period
and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in
which case records shall be kept until all audit tasks are completed and resolved. These books,
records, documents and other evidence shall be available, within 10 business days of written
request. Further, the CONTRACTOR shall also require all Subcontractors, material suppliers,
and other payees to retain all books, records, documents and other evidence pertaining to this
agreement, and to allow the OWNER similar access to those documents. All books and records
will be made available within a 50 mile radius of the City of Denton. The cost of the audit will
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an
overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs,
must be borne by the CONTRACTOR which must be payable within five business days of
receipt of an invoice.
Failure to comply with the provisions of this section shall be a material breach of this contract
and shall constitute, in the OWNER’S sole discretion, grounds for termination thereof. Each of
the terms "books", "records", "documents" and "other evidence", as used above, shall be
construed to include drafts and electronic files, even if such drafts or electronic files are
subsequently used to generate or prepare a final printed document.
ARTICLE XXIV
Prohibition On Contracts With Companies Boycotting Israel
Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code,
City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and
“company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this agreement, Supplier certifies that Supplier’s signature
provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the agreement. Failure to meet or maintain the
requirements under this provision will be considered a material breach.
ARTICLE XXV
Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a
Foreign Terrorist Organization
Section 2252 of the Texas Government Code restricts CITY from contracting with companies
that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement,
Supplier certifies that Supplier’s signature provides written verification to the City that
Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not
become ineligible to receive payments under this agreement by doing business with Iran,
Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under
this provision will be considered a material breach.
ARTICLE XXVI
CERTIFICATE OF INTERESTED PARTIES ELECTRONIC FILING
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that the City may not enter into this contract unless the
Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the
Contractor submits the signed contract. The Texas Ethics Commission has adopted rules
requiring the business entity to file Form 1295 electronically with the Commission.
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Contractor will be required to furnish a Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject
line. (EX: Contract 1234 – Form 1295)
The OWNER must acknowledge the receipt of the filed Form 1295 not later than the 30th day
after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics
Commission’s website within seven business days.
ARTICLE XXVII
PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
No officer, employee, independent consultant, or elected official of the City who is involved in
the development, evaluation, or decision-making process of the performance of any solicitation
shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as
defined in the City’s Ethic Ordinance 18-757 and in the City Charter chapter 2 article XI(Ethics).
Any willful violation of this section shall constitute impropriety in office, and any officer or
employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any
violation of this provision, with the knowledge, expressed or implied, of the Contractor shall
render the Contract voidable by the City. The Contractor shall complete and submit the City’s
Conflict of Interest Questionnaire.
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas Contract 7109-005
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be
executed by its duly authorized City Manager, and CONSULTANT has executed this Agreement
through its duly authorized undersigned officer on this date______________________.
CITY OF DENTON, TEXAS
“OWNER”
__________________________________
TODD HILEMAN, CITY MANAGER
ATTEST:
CITY SECRETARY
BY: _______________________________
SOLUTIENT GEOSCIENCE, INC.,
A TEXAS CORPORATION
“CONSULTANT”
__________________________________
BY: _________________________
ITS: _________________________
__________________________________
TEXAS ETHICS COMMISSION
CERTIFICATE NUMBER
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY: ____________________________
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
Solutient GeoSciences, Inc.
3800 Paluxy Drive, Suite 260
Tyler, Texas 75703
(903) 581-4340 Tel (903) 581-4399 Fax
November 21, 2019
Ami Reeder
Regulatory Compliance Manager
City of Denton
1527 S. Mayhill Road
Denton, Tx. 76208
Re: Proposal
2020-2022 Landfill Hydrogeological Consulting and Analytical Services
City of Denton Landfill (MSW Permit No. 1590A)
1527 S. Mayhill Road
Denton (Denton County), Texas
Dear Ms. Reeder:
In accordance with your recent request, Solutient GeoSciences, Inc. (Solutient) is pleased to
submit the following proposal for providing hydrogeological consulting and analytical
services at the City of Denton (City) landfill for a 3-year period commencing January 1, 2020
and ending December 31, 2022 with two 1-year extensions for a total of five years. Solutient
will serve as the City’s professional services consultant relative to all landfill groundwater
monitoring, data review, reporting, and general geological and hydrogeological services, as
needed, for the above referenced facility.
Scope of Services
As we understand it, the work will consist of conducting quarterly and semi-annual
groundwater monitoring events and reporting in accordance with the existing Texas
Commission on Environmental Quality (TCEQ) approved Groundwater Sampling and
Analysis Plan (GWSAP) and 30 TAC, Chapter 330, Subchapters F and J. The following
discussion provides a detailed explanation of the services to be provided.
Hydrogeological Consulting - includes 1) generation and on-going maintenance
of existing groundwater analytical data base, 2) management and direct
supervision of groundwater monitoring events, 3) review of analytical data, 4)
preparation of annual groundwater monitoring reports, including groundwater
contour maps and semi-annual statistical evaluations, 4) evaluation and submittal
of site-appropriate statistical analysis method(s), and 5) correspondence with
TCEQ regarding groundwater issues. The City will be continually informed of
all monitoring results and provided on-going recommendations and opinions
Exhibit A
Consultant’s Scope of Services Offer and Project Schedule
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
Ami Reeder, City of Denton
November 21, 2019
Page 2
regarding necessary action, if needed.
Analytical Services - includes sampling and analysis of groundwater samples
collected at landfill facility in accordance with the TCEQ-approved GWSAP. A
total of twenty groundwater monitoring wells, which comprise the facility (MSW
Permit No. 1590A) groundwater monitoring system, will be gauged, purged, and
sampled using dedicated, low-flow pumps and a Well Wizard® micropurge
system. The wells will be sampled semi-annually for detection monitoring
constituents, which are presented in Table 5-1, GWSAP. Also included in the
work plan is a provision for up to two verification re-sampling/assessment
monitoring events at up to three monitoring wells per year. Assessment samples
would be analyzed for 40 CFR Part 258 Appendix II constituents. Lastly, four
leachate samples will be collected and analyzed for necessary pre-treatment
constituents, as required by the waste water treatment plant and the landfill re-
circulation requirements. All analyses will be performed using EPA-approved
methods by a TCEQ-accredited analytical laboratory.
Sanitas™ for Ground Water Maintenance Agreement - provides for annual
upgrades and software support of Sanitas™, a statistical analysis software
package used to perform statistical evaluation of groundwater quality data.
Annual Detection Groundwater Monitoring Report - includes preparation of
annual detection and assessment groundwater monitoring report.
Background Statistical Evaluation Report - perform evaluation of most recent 2-
year period of analytical data in 2020 and incorporate into background data, as
appropriate.
Contingency Funding - includes a provision for contingency funds for the
possibility of additional wells to be included for assessment monitoring in the
event any facility well enters assessment monitoring as per recent regulatory
requirements and implementation procedures.
All services provided will be coordinated and performed under the direct supervision of Mr.
Leslie A. Jeske, P.G., Hydrogeologist. Mr. Jeske has served as the primary groundwater
consultant at the City’s landfill since 1999.
Low-flow purging and sampling activities will be conducted using instruments and
equipment owned and maintained by the City. In the event the instruments are found in need
of repair, the City will be promptly notified to insure minimal delays in completing the
scheduled monitoring events. The City will be responsible for all costs associated with
repairs and on-going maintenance.
Cost Estimate
Based upon the above scope of services and our understanding of the project, we have
prepared the attached Probable Cost Estimate which shows the estimated quantities of work
and unit fees. It is estimated that the total amount of this contract for January 1, 2020 -
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
Ami Reeder, City of Denton
November 21, 2019
Page 3
December 31, 2022 should not exceed $ 321,415.00. In the event additional services are
required beyond those detailed in this contract, such will be performed on a time and
materials basis at the unit rates as shown on the Probable Cost Estimate.
You will be notified if unforeseen conditions are encountered or there is a necessity to
change the scope of work. Additional work will not be performed without first obtaining
your approval of the additional costs. An invoice will be submitted on a monthly basis for
the percent of work completed for each event. It will be based upon the actual work
performed and the unit prices shown in the attached Probable Cost Estimate.
If you have any questions after reviewing this proposal, please do not hesitate to contact me
at (903) 581-4340. As always, we look forward to working with the City in this endeavor.
Very truly yours,
Solutient GeoSciences, Inc.
Leslie A. Jeske, P.G.
Hydrogeologist
Attach: Probable Cost Estimate
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
PROBABLE COST ESTIMATE
November 21, 2019
2020-2022 Landfill Hydrogeological Consulting and Analytical Services
City of Denton Landfill (MSW Permit No. 1590A)
Denton (Denton County), Texas
Item Quantity Unit Unit Rate Cost
March 2020 Semi-Annual Detection/Background Monitoring Event:
Statistical Evaluation and Reporting 27 hour 190.00$ 5,130.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 18 hour 190.00$ 3,420.00$
Environmental Technician 60 hour 110.00$ 6,600.00$
Subsistence 4day 175.00$ 700.00$
Sampling Vehicle 5day 70.00$ 350.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (20 wells and 7 QC samples)29 each 339.00$ 9,831.00$
Assessment Appendix II Constituents (MW-4U & 1 QC sample)2 each 1,200.00$ 2,400.00$
Waste Water Table 5-1 and Pre-Treatment Constituents (4 leachate samples)4 each 790.00$ 3,160.00$
Subtotal: 31,861.00$
June 2020 Quarterly Verification Re-sampling, & Assessment Monitoring Event:
Statistical Evaluation and Reporting (Verification/Assessment Monitoring) 8 hour 190.00$ 1,520.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 12 hour 190.00$ 2,280.00$
Environmental Technician 34 hour 110.00$ 3,740.00$
Subsistence 2day 175.00$ 350.00$
Sampling Vehicle 3day 70.00$ 210.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (3 wells & 2 QC sample)5 each 339.00$ 1,695.00$
Verification/Assessment Appendix II Constituents (3 wells & 2 QC samples)5 each 1,200.00$ 6,000.00$
Subtotal: 16,065.00$
September 2020 Semi-Annual Detection/Background Monitoring Event:
Statistical Evaluation and Reporting 27 hour 190.00$ 5,130.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 18 hour 190.00$ 3,420.00$
Environmental Technician 60 hour 110.00$ 6,600.00$
Subsistence 4day 175.00$ 700.00$
Sampling Vehicle 5day 70.00$ 350.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (20 wells and 7 QC samples)29 each 339.00$ 9,831.00$
Assessment Appendix II Constituents (MW-4U & 1 QC sample)2 each 1,200.00$ 2,400.00$
Waste Water Table 5-1 and Pre-Treatment Constituents (4 leachate samples)4 each 790.00$ 3,160.00$
Subtotal: 31,861.00$
Hydrogeologist 25 hour 190.00$ 4,750.00$
Subtotal: 4,750.00$
2020 Groundwater Statistical Analysis Software:
Sanitas for Groundwater Software Annual Maintenance Agreement (cost +15%) 1 LS 450.00$ 450.00$
Subtotal: 450.00$
Hydrogeologist 25 hour 190.00$ 4,750.00$
Subtotal: 4,750.00$
Subtotal: 2,500.00$
2020 TOTAL: 92,237.00$
December 2020 Quarterly Verification Re-sampling & Assessment Monitoring Event:
Statistical Evaluation and Reporting (Verification/Assessment Monitoring) 8 hour 190.00$ 1,520.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 12 hour 190.00$ 2,280.00$
Environmental Technician 34 hour 110.00$ 3,740.00$
Subsistence 2day 175.00$ 350.00$
Sampling Vehicle 3day 70.00$ 210.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (3 wells & 2 QC sample)5 each 339.00$ 1,695.00$
Verification/Assessment Appendix II Constituents (3 wells & 2 QC samples)5 each 1,200.00$ 6,000.00$
Subtotal: 16,065.00$
2020 Update to Background Statistical Evaluation Report:
2020 Annual Detection and Assessment Monitoring Report:
2020 Contingency Funds:
Page 1 of 3
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
PROBABLE COST ESTIMATE
November 21, 2019
2020-2022 Landfill Hydrogeological Consulting and Analytical Services
City of Denton Landfill (MSW Permit No. 1590A)
Denton (Denton County), Texas
March 2021 Semi-Annual Detection/Background Monitoring Event:
Statistical Evaluation and Reporting 27 hour 195.00$ 5,265.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 18 hour 195.00$ 3,510.00$
Environmental Technician 60 hour 115.00$ 6,900.00$
Subsistence 4day 180.00$ 720.00$
Sampling Vehicle 5day 70.00$ 350.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (20 wells, 7 QC samples, & 2 leachate samples)29 each 339.00$ 9,831.00$
Assessment Appendix II Constituents (MW-4U & 1 QC sample)2 each 1,200.00$ 2,400.00$
Waste Water Pre-Treatment Constituents (2 leachate samples)4 each 790.00$ 3,160.00$
Subtotal: 32,406.00$
June 2021 Quarterly Verification Re-sampling, & Assessment Monitoring Event:
Statistical Evaluation and Reporting (Verification/Assessment Monitoring) 8 hour 195.00$ 1,560.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 12 hour 195.00$ 2,340.00$
Environmental Technician 34 hour 115.00$ 3,910.00$
Subsistence 2day 180.00$ 360.00$
Sampling Vehicle 3day 70.00$ 210.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (3 wells & 1 QC sample)4 each 339.00$ 1,356.00$
Verification/Assessment Appendix II Constituents (3 wells & 2 QC samples)5 each 1,200.00$ 6,000.00$
Subtotal: 16,006.00$
September 2021 Semi-Annual Detection/Background Monitoring Event:
Statistical Evaluation and Reporting 27 hour 195.00$ 5,265.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 18 hour 195.00$ 3,510.00$
Environmental Technician 60 hour 115.00$ 6,900.00$
Subsistence 4day 180.00$ 720.00$
Sampling Vehicle 5day 70.00$ 350.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (20 wells, 7 QC samples, & 2 leachate samples)29 each 339.00$ 9,831.00$
Assessment Appendix II Constituents (MW-4U & 1 QC sample)2 each 1,200.00$ 2,400.00$
Waste Water Pre-Treatment Constituents (2 leachate samples)4 each 790.00$ 3,160.00$
Subtotal: 32,406.00$
Hydrogeologist 20 hour 195.00$ 3,900.00$
Subtotal: 3,900.00$
2021 Groundwater Statistical Analysis Software:
Sanitas for Groundwater Software Annual Maintenance Agreement (cost +15%) 1 LS 475.00$ 475.00$
Subtotal: 475.00$
Subtotal: 2,500.00$
2021 TOTAL: 103,758.00$
December 2021 Quarterly Verification Re-sampling & Assessment Monitoring Event:
Statistical Evaluation and Reporting (Verification/Assessment Monitoring) 8 hour 195.00$ 1,560.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 12 hour 195.00$ 2,340.00$
Environmental Technician 34 hour 115.00$ 3,910.00$
Subsistence 2day 180.00$ 360.00$
Sampling Vehicle 3day 70.00$ 210.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (3 wells & 1 QC sample)4 each 339.00$ 1,356.00$
Verification/Assessment Appendix II Constituents (3 wells & 2 QC samples)5 each 1,200.00$ 6,000.00$
Subtotal: 16,006.00$
March 2022 Semi-Annual Detection/Background Monitoring Event:
Statistical Evaluation and Reporting 27 hour 200.00$ 5,400.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 18 hour 200.00$ 3,600.00$
2021 Annual Detection Monitoring Report:
2021 Contingency Funds:
Page 2 of 3
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
PROBABLE COST ESTIMATE
November 21, 2019
2020-2022 Landfill Hydrogeological Consulting and Analytical Services
City of Denton Landfill (MSW Permit No. 1590A)
Denton (Denton County), Texas
Environmental Technician 60 hour 120.00$ 7,200.00$
Subsistence 4day 185.00$ 740.00$
Sampling Vehicle 5day 70.00$ 350.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (20 wells, 7 QC samples, & 2 leachate samples)29 each 339.00$ 9,831.00$
Assessment Appendix II Constituents (MW-4U & 1 QC sample)2 each 1,200.00$ 2,400.00$
Waste Water Pre-Treatment Constituents (2 leachate samples)4 each 790.00$ 3,160.00$
Subtotal: 32,951.00$
June 2022 Quarterly Verification Re-sampling, & Assessment Monitoring Event:
Statistical Evaluation and Reporting (Verification/Assessment Monitoring) 8 hour 200.00$ 1,600.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 12 hour 200.00$ 2,400.00$
Environmental Technician 34 hour 120.00$ 4,080.00$
Subsistence 2day 185.00$ 370.00$
Sampling Vehicle 3day 70.00$ 210.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (3 wells & 1 QC sample)4 each 339.00$ 1,356.00$
Verification/Assessment Appendix II Constituents (3 wells & 2 QC samples)5 each 1,200.00$ 6,000.00$
Subtotal: 16,286.00$
September 2022 Semi-Annual Detection/Background Monitoring Event:
Statistical Evaluation and Reporting 27 hour 200.00$ 5,400.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 18 hour 200.00$ 3,600.00$
Environmental Technician 60 hour 120.00$ 7,200.00$
Subsistence 4day 185.00$ 740.00$
Sampling Vehicle 5day 70.00$ 350.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (20 wells, 7 QC samples, & 2 leachate samples)29 each 339.00$ 9,831.00$
Assessment Appendix II Constituents (MW-4U & 1 QC sample)2 each 1,200.00$ 2,400.00$
Waste Water Pre-Treatment Constituents (2 leachate samples)4 each 790.00$ 3,160.00$
Subtotal: 32,951.00$
Hydrogeologist 20 hour 200.00$ 4,000.00$
Subtotal: 4,000.00$
2022 Groundwater Statistical Analysis Software:
Sanitas for Groundwater Software Annual Maintenance Agreement (cost +15%) 1 LS 475.00$ 475.00$
Subtotal: 475.00$
Hydrogeologist 25 hour 195.00$ 4,875.00$
Subtotal: 4,875.00$
Subtotal: 2,500.00$
2022 TOTAL: 110,044.00$
December 2022 Quarterly Verification Re-sampling & Assessment Monitoring Event:
Statistical Evaluation and Reporting (Verification/Assessment Monitoring) 8 hour 180.00$ 1,440.00$
Groundwater Chemistry Review, Data Base Update, Analytical Data Evaluation Checklist,
Groundwater Contour Map, and Report Preparation:
Hydrogeologist 12 hour 180.00$ 2,160.00$
Environmental Technician 34 hour 105.00$ 3,570.00$
Subsistence 2day 185.00$ 370.00$
Sampling Vehicle 3day 70.00$ 210.00$
Mileage 450 mile 0.60$ 270.00$
Analytical Services:
Updated Table 5-1 GWSAP Constituents (3 wells & 1 QC sample)4 each 339.00$ 1,356.00$
Verification/Assessment Appendix II Constituents (3 wells & 2 QC samples)5 each 1,200.00$ 6,000.00$
Subtotal: 15,376.00$
TOTAL: 321,415.00$
Notes:
1. Scope of work allows for two (2) assessment monitoring events with a total of three (3) wells each.
2. Additional work will be performed upon authorization by the City of Denton utilizing the unit rates as shown above.
2022 Contingency Funds:
2022 Update to Background Statistical Evaluation Report:
2022 Annual Detection Monitoring Report:
Page 3 of 3
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas &RQWUDFW
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
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CITY OF DENTON
INSURANCE REQUIREMENTS FOR CONTRACTORS
Bidder's attention is directed to the insurance requirements below. It is highly recommended
that bidders confer with their respective insurance carriers or brokers to determine in advance
of Bid submission the availability of insurance certificates and endorsements as prescribed
and provided herein. If an apparent low bidder fails to comply strictly with the insurance
requirements, that bidder may be disqualified from award of the contract. Upon bid award, all
insurance requirements shall become contractual obligations, which the successful bidder
shall have a duty to maintain throughout the course of this contract.
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall
provide and maintain until the contracted work has been completed and accepted by the City of
Denton, Owner, the minimum insurance coverage as indicated hereinafter.
As soon as practicable after notification of bid award, Contractor shall file with the Purchasing
Department satisfactory certificates of insurance, containing the bid number and title of the
project. Contractor may, upon written request to the Purchasing Department, ask for
clarification of any insurance requirements at any time; however, Contractors are strongly
advised to make such requests prior to bid opening, since the insurance requirements may not be
modified or waived after bid opening unless a written exception has been submitted with the bid.
Contractor shall not commence any work or deliver any material until he or she receives
notification that the contract has been accepted, approved, and signed by the City of Denton.
All insurance policies proposed or obtained in satisfaction of these requirements shall comply
with the following general specifications, and shall be maintained in compliance with these
general specifications throughout the duration of the Contract, or longer, if so noted:
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DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas &RQWUDFW
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
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SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this Contract shall additionally
comply with the following marked specifications, and shall be maintained in compliance with
these additional specifications throughout the duration of the Contract, or longer, if so noted:
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DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas &RQWUDFW
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
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DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas &RQWUDFW
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
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DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas &RQWUDFW
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
ATTACHMENT 1
[]Workers’ Compensation Coverage for Building or Construction Projects for
Governmental Entities
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DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas &RQWUDFW
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
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DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
City of Denton, Texas &RQWUDFW
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
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DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
Exhibit
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: E0FFFD1F-C7EF-41A9-B4FA-39D4AF695C9D
Certificate Of Completion
Envelope Id: E0FFFD1FC7EF41A9B4FA39D4AF695C9D Status: Completed
Subject: Please DocuSign: City Council Contract 7109-005 Hydrogeological Consulting & Analytical Services
Source Envelope:
Document Pages: 27 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Laura Hermosillo
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
laura.hermosillo@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
12/17/2019 9:45:17 AM
Holder: Laura Hermosillo
laura.hermosillo@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Laura Hermosillo
laura.hermosillo@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 12/17/2019 10:11:01 AM
Viewed: 12/17/2019 10:11:10 AM
Signed: 12/17/2019 10:11:16 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 12/17/2019 10:11:18 AM
Viewed: 12/17/2019 1:01:13 PM
Signed: 12/17/2019 1:04:11 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 12/17/2019 1:04:13 PM
Viewed: 12/19/2019 2:41:57 PM
Signed: 12/19/2019 2:52:14 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Leslie A. Jeske
ljeske@solutientgeosciences.com
President
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 75.109.193.73
Sent: 12/19/2019 2:52:17 PM
Viewed: 12/19/2019 2:52:41 PM
Signed: 12/19/2019 2:56:40 PM
Electronic Record and Signature Disclosure:
Accepted: 12/19/2019 2:52:41 PM
ID: 18f5b547-4667-4f73-a69a-b8a94ec71f88
Signer Events Signature Timestamp
Brian Boerner
Brian.Boerner@cityofdenton.com
Director of Solid Waste
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 12/19/2019 2:56:43 PM
Viewed: 12/19/2019 2:57:44 PM
Signed: 12/19/2019 3:40:03 PM
Electronic Record and Signature Disclosure:
Accepted: 12/19/2019 2:57:44 PM
ID: 1e418773-4c65-4ebe-a04b-ef29a0d85eeb
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 12/19/2019 3:40:06 PM
Viewed: 1/28/2020 3:56:46 PM
Signed: 1/29/2020 9:44:09 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
Todd.Hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 107.77.200.80
Signed using mobile
Sent: 1/29/2020 9:44:13 AM
Viewed: 1/29/2020 10:01:46 AM
Signed: 1/29/2020 10:01:52 AM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 129.120.6.150
Sent: 1/29/2020 10:01:54 AM
Viewed: 1/29/2020 12:11:02 PM
Signed: 1/29/2020 12:11:37 PM
Electronic Record and Signature Disclosure:
Accepted: 1/29/2020 12:11:02 PM
ID: 9a3123f6-c574-4121-8b2e-8686f5a80034
In Ierson Signer Events Signature Timestamp
Editor DeliverI Events Status Timestamp
Igent DeliverI Events Status Timestamp
IntermediarI DeliverI Events Status Timestamp
Certified DeliverI Events Status Timestamp
CarIon CopI Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 12/17/2019 10:11:18 AM
Electronic Record and Signature Disclosure:
CarIon CopI Events Status Timestamp
Not Offered via DocuSign
Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 12/19/2019 3:40:05 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jane Richardson
jane.richardson@cityofdenton.com
Assistant City Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 1/29/2020 9:44:12 AM
Viewed: 1/29/2020 11:35:39 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Zolaina Parker
Zolaina.Parker@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 1/29/2020 9:44:12 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Ami Reeder
Ami.Reeder@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 1/29/2020 12:11:39 PM
Viewed: 1/29/2020 12:30:54 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jody Word
jody.word@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 1/29/2020 12:11:40 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Iitness Events Signature Timestamp
IotarI Events Signature Timestamp
Envelope SummarI Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/29/2020 12:11:40 PM
Certified Delivered Security Checked 1/29/2020 12:11:40 PM
Signing Complete Security Checked 1/29/2020 12:11:40 PM
Completed Security Checked 1/29/2020 12:11:40 PM
IaIment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
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How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.