Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: March 3, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with United Electronic Recycling, LLC, for electronic
recycling services for the City of Denton; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7156 – awarded to United Electronics Recycling, LLC, in the three (3) year not-to-
exceed amount of $161,252.20). The Public Utilities Board recommends approval (5 - 1).
INFORMATION/BACKGROUND
The purpose of the contract is to allow the Solid Waste Department to divert electronic recyclables from
the waste stream to an electronics recycling facility. The recovery of electronic materials is accomplished
in two ways. Residential materials are collected curbside, and materials may be self-delivered to the landfill.
The City is currently collecting approximately forty (40) pallets of electronic materials per month, weighing
approximately 14,840 pounds. Approximately 315 tons of electronics are projected to be recovered and
processed within the City’s service area within a three (3) year time. Electronic materials currently consist
of cell phones, laptops, tablets, desktop personal computers, televisions, monitors, printers, copiers, gaming
systems, pagers, fax machines, radios, stereos, etc.
By using an electronic recycling service, the City of Denton’s Home Chemical Collection (HCC) operation
diverted approximately 105 tons of electronic materials from the waste stream to an electronics recycling
processing facility during the Fiscal Year 2019. Electronic items are transported by the contractor to their
processing facility where electronics are disassembled for recycling. Materials recovered for recycling
during the disassembly process include plastics, glass, lead, silver, gold (precious metals), steel, aluminum,
and various other specialty metals. Once the reusable materials are recovered and packaged, they are
shipped to various vendors that desire to utilize the commodities for fabricating new products for reuse and
reentry into the product market.
Year 1 Year 2 Year 3
Year 1 $41,600.00 $44,928.00 $48,522.24
Total 3 years $135,050.24
6-month extension $26,252.20
Total 3.5 years $161,252.20
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Requests for Proposals were sent to 154 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Three (3) proposals were received and evaluated based upon published criteria including
past performance, experience and qualification, probable performance, and price. Based upon this
evaluation, United Electronics Recycling, LLC was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 926 – Environmental and Ecological
Services
Notifications sent for Solicitation sent in Ion Wave: 154
Number of Suppliers that viewed Solicitation in Ion Wave: 8
HUB-Historically Underutilized Business Invitations sent out: 8
SBE-Small Business Enterprise Invitations sent out: 53
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 24, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with United Electronics Recycling, LLC, for electronic recycling services for the City of
Denton, in a three (3) year not-to-exceed amount of $161,252.20.
PRINCIPAL PLACE OF BUSINESS
United Electronics Recycling, LLC
Coppell, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from operating account 660302.7855. Requisitions will be entered into the
Purchasing software on an as-needed basis. The budgeted amount for this item is #161,252.20.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Arturo Garcia, 940-349-8021.
Legal point of contact: Mack Reinwand at 940-349-8333.