Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: March 3, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive bids under RFP 7160 for the supply of scale house management software
for the Solid Waste and Recycling department; and providing an effective date (RFP 7160). The Public
Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The City of Denton solicited bids for scale house management software for the Solid Waste and Recycling
departments to replace the current system in use at the Landfill and collection operations.
At the conclusion of the RFP solicitation timeframe, there was only one bid response despite an extension
in the deadline. We will be resubmitting the solicitation for bid with the intent of receiving more responses
to evaluate competitively.
Invitation for Bids was sent to 297 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. One (1) bid meeting specifications were received. Per the direction of the Solid Waste and
Recycling departments, the Purchasing department has decided to reject all bids and re-solicit this
procurement due to lack of competitive response. The City of Denton will send out another request for
proposal at a later date.
In accordance with the Local Government Code 252.043, the City Council may reject any and all bids.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 24, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Staff recommends rejection of all bids for the supply of scale house management software for the Solid
Waste and Recycling department.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brian Boerner, 940-349-8001.
Legal point of contact: Mack Reinwand at 940-349-8333.