Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: March 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Relient Emissions Testing, Inc., for the supply of
Engine Emissions Performance testing services for the electric generating equipment at the Denton Energy
Center; providing for the expenditure of funds therefor; and providing an effective date (IFB 7245 –
awarded to Relient Emissions Testing, Inc., for three (3) years, with the option of three (3) additional one
(1) year extensions, in the total six (6) year not-to-exceed amount of $72,000. The Public Utilities Board
recommends approval (7 - 0).
IFB INFORMATION /BACKGROUND
The Denton Energy Center (DEC) was an approved CIP project for DME that reached commercial operation
in June 2018. The DEC provides power at times that renewable energy sources are not readily available.
The DEC is a key component of Denton Renewable Resource Plan’s goal to provide the citizens of Denton
with cost-effective electricity from 100 % renewable resources.
The DEC’s electric generating equipment (12 Gas Engines) is required by TCEQ/EPA to perform periodic
stack testing for demonstrating continuous compliance for the natural gas-fired engines. The periodic stack
testing required includes Nitrogen Oxides (NOx), Carbon Monoxide (CO), Volatile Organic Compounds
(VOCs) and Ammonia (NH3) (40 CFR Subparts ZZZZ and JJJJ) Testing is required on 2 and 3-year
intervals and this contract is for such required testing to ensure air permit conditions compliance and
continued operation.
Invitation for Bids was sent to 283 prospective suppliers of this service. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Four (4) bids meeting specifications were received. The lowest bid was received by Relient
Emissions Testing, Inc.
NIGP Code Used for Solicitation: 926-Services Only, Environmental &
Ecological Services
Notifications sent for Solicitation sent in IonWave: 283
Number of Suppliers that viewed Solicitation in IonWave: 10
HUB-Historically Underutilized Business Invitations sent out: 15
SBE-Small Business Enterprise Invitations sent out: 81
Responses from Solicitation: 4
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 9, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Relient Emissions Testing, Inc., for the supply of Engine Emissions Performance
testing services for the electric generating equipment at the Denton Energy Center, in a three (3) year, with
the option of three (3) additional one (1) year extensions, in the total six (6) year not-to-exceed amount of
$72,000.
PRINCIPAL PLACE OF BUSINESS
Relient Emissions Testing, Inc.
Lubbock, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The services will be funded from the DEC project account 600105.6545.5500. Requisitions will be entered
into the Purchasing software on an as-needed basis. The budgeted amount for this item is $72,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jason Brown at 940-349-7140.
Legal point of contact: Mack Reinwand at 940-349-8333.