Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: March 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Commercial Electronics Corporation, to provide
Motorola API (Application Programming Interface) for the HigherGround and Motorola Project 25 Land
Mobile Radio applications, which is the sole provider of this software, in accordance with Texas Local
Government Code 252.022, which provides that procurement of commodities and services that are available
from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the
governing body; and providing an effective date (File 7180 – awarded to Commercial Electronics
Corporation, in the five (5) year not-to-exceed amount of $169,804.37).
INFORMATION/BACKGROUND
Denton Public Safety Communications uses HigherGround recording system which provides 9-1-1 call
recording for the Public Safety Answering Point (PSAP) operations. The system is Next Generation 9-1-1
(NG9-1-1) ready which allows dispatchers to manage critical communications among wide range of public
communication devices and sources such as telephone, radio, email, chat, video, SMS, GIS, mobile phone,
and visual images.
With the upcoming implementation of Motorola Project 25 Land Mobile Radio (P25 LMR) radio system,
the HigherGround system is certified to provide the Motorola API to interface between HigherGround
recording system and P25. HigherGround integrates seamlessly with Motorola P25 radio systems to capture
audio as well as metadata. This API ensures HigherGround records all radio channels communication for
Public Safety dispatchers to manage and reconstruct incidents from everyday use to critical situations.
Commercial Electronics is the only authorized service provider for maintenance and sales of HigherGround
recording hardware and software systems currently in the state of Texas. No third party is authorized or
certified to perform any maintenance of parts on any HigherGround systems other than Commercial
Electronics Corporation in the state of Texas.
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Year 1 Year 2 Year 3 Year 4 Year 5
Maintenance: $13,571.00 $14,249.55 $14,962.03 $15,710.13
Initial API: $87,000.00 - - - -
Contingency: $24,311.66
Total Contract: $169,804.37
Award a contract with Commercial Electronics Corporation, as a sole source supplier, for the purchase of
HigherGround recording solution with Motorola API and ongoing maintenance in a five (5) year not-to-
exceed amount of $169,804.37.
PRINCIPAL PLACE OF BUSINESS
Commercial Electronics Corporation
San Antonio, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Technology Services Job Cost account number 840100744.30100 for
the first year, and on-going maintenance is budgeted in the Technology Services operating account number
830700.6504. Requisition #144886 has been entered into the Purchasing software system in the amount of
$86,715. The budgeted amount for this item is $169,804.37.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Melissa Kraft, 940-349-7823.
Legal point of contact: Mack Reinwand at 940-349-8333.