Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: March 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Huffmans Empire Construction, Inc., for graffiti
abatement of Denton Municipal Electric and interior and exterior painting of City facilities, providing for
the expenditure of funds therefor; and providing an effective date (IFB 7173-2 – awarded to the lowest
responsive bidder, Huffmans Empire Construction Inc., for a three (3) year not-to-exceed amount of
$330,000).
INFORMATION /BACKGROUND
According to Denton’s Code of Ordinances Chapter 17: The Denton Property Maintenance Code, the
presence of graffiti is a public nuisance and all graffiti must be removed or painted over.
Per State and City law, the City must offer to abate graffiti found on private property at no charge to the
property owner before any enforcement action can be taken. Graffiti abatement on private property has
historically been performed by a service provider contracted with the City.
Graffiti found on public property (dumpsters, street signs, meter boxes, transformers/switches, etc.) is
addressed by Community Improvement Services Officers whenever possible as part of the division’s
Graffiti Abatement Program. However, if CIS staff are unable to abate the graffiti, a service provider is
used to abate the graffiti on public property.
This contract will secure graffiti abatement services for Denton Municiple Electric for
transformers/switches as well as for Community Improvement Services for both private and public
property. All graffiti, regardless of its location, is abated effectively and efficiently to deter crime, protect
property values, and assist all property owners in complying with the Denton Property Maintenance Code.
It will assist Facilities Management with interior and exterior painting of City buildings and other structures
maintained and owned by the City. The approximate total square footage for the buildings is 900,000 sq. ft.
The painting services will be performed on an as-needed basis to assist the City with renovations, remodels
and repairs of existing facilities.
Invitation for Bids was sent to 365 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Five (5) bids meeting specification were received. The lowest bid for for graffiti abatement of
Denton Municipal Electric and interior and exterior painting of City facilities was received by Huffmans
Empire Construction Inc.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 910-(Service Only)-Building
Maintentnace, Installation and Repair
Services & 968–(Sevice Only)-Public
Works and Related Services
Notifications sent for Solicitation sent in IonWave: 365
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 21
SBE-Small Business Enterprise Invitations sent out: 114
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Huffmans Empire Construction Inc., for graffiti abatement for Denton Municipal
Electric and interior and exterior painting of City facilities, in a three (3) year not-to-exceed amount of
$330,000.
PRINCIPAL PLACE OF BUSINESS
Huffmans Empire Construction INC.
Roanoke, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from: Denton Municipal Electric Operating Account 600200.6530.5950A.
Painting the interior and exterior of City buildings and other structures maintained and owned by the City
will be back from Facilities Operating Account 880200.6512. Requisitions will be entered on an as-needed
basis. The budgeted amount for this item is $330,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition; contact: Leo Bonanno, 940-349-7450.
Legal point of contact: Mack Reinwand at 940-349-8333.