Exhibit 1 - Agenda Information Sheet-Midwest
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: March 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Midwest Veterinary Supply Inc., for the supply of
veterinary and animal health supplies for the City of Denton’s Animal Services Shelter; providing for the
expenditure of funds therefor; and providing an effective date (IFB 7178 - awarded to the lowest
responsive bidder for each line item: Midwest Veterinary Supply Inc., in a total five (5) year not-to-
exceed amount of $1,300,000).
IFB INFORMATION /BACKGROUND
An “Invitation for Bid” (IFB) was issued for the purchase of Veterinary Supplies to be used at the City of
Denton Animal shelter. A contract for these veterinary supplies will:
• Provide a guaranteed price and availability for the purchase of pharmaceuticals and medical
supplies for veterinary and general animal care purposes at the City of Denton Animal Shelter;
• Provide a contracted source for the purchase of supplies essential to the operation of the City of
Denton Animal Shelter;
• Provides replacement directions in the event of quality problems, duplicate shipments, short-dated
or outdated products, incorrectly ordered products, erroneously selected product, damaged
product, or similar problematic orders;
In addition, the Invitation for Bid included Microchips and only one vendor met the requirements for the
specifications (Home Again Brand). The Home Again Brand Microchip utilized the Shelter Pro Database
that the Animal Services Shelter has in place. Merck Animal Health, Inc. was ranked the highest and
determined to be the best value for the purchase of the “Home Again” Microchip.
Invitation for Bids was sent to 32 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Three (3) bids meeting specification were received. The lowest bids were received by
Midwest Veterinary Supply Inc. and Intervet, Inc. dba Merck Animal Health.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 040, 325, 875 and 944
Notifications sent for Solicitation sent in IonWave: 32
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 1
SBE-Small Business Enterprise Invitations sent out: 13
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Midwest Veterinary Supply Inc, for the supply of veterinary and animal health
supplies for the City of Denton’s Animal Services Shelter, in a five (5) year total not-to-exceed amount of
$1,300,000.
PRINCIPAL PLACE OF BUSINESS
Midwest Veterinary Supply
Lakeville, MN
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These items will be funded from General Fund Animal Services account 340001.7899. Purchase orders
will be issued on an as needed basis. The budgeted amount for this item is $1,300,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Randi Weinberg at 940-349-7598.
Legal point of contact: Mack Reinwand at 940-349-8333.